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Defining and Documenting a Project Table of Contents SCHOOL OF ARCHITECTURE, BUILDING AND DESIGN PROJECT MANAGEMENT (MGT60704) DEFINING AND DOCUMENTING A PROJECT TABLE OF CONTENTS 1.0 INTRODUCTION 03 1.1 Project Information 04 1.2 Site Location 06 2.0 PROJECT TEAM 07 2.1 Project Manager 10 2.2 Architect 10 2.3 Civil & Structural Consultant 11 2.4 Mechanical & Electrical Consultant 13 2.5 Quantity Surveyor Consultant 14 2.6 Landscape Architect 16 2.7 Main Contractor 17 3.0 ORGANIZATION STRUCTURE 18 4.0 STAKEHOLDERS 20 5.0 PROJECT INFORMATION 22 5.1 Project Objectives & Goals 23 5.2 Implementation Phase 24 5.2.1 Schematic Design 5.2.2 Design Development 5.2.3 Contract Documentation 5.2.4 Contract Implementation 5.2.5 Final Completion 5.3 Implementation Tools 37 5.4 Monitoring Tools & Strategies 38 5.5 Risks & Mitigation 40 5.6 Procurement 42 5.7 Success Criteria 43 6.0 CONCLUSION 44 7.0 REFERENCES 46 8.0 APPENDIX 48 2 1.01.0 ⬥ ⬦ ⬥ ⬦ ⬥ ⬦ INTRODUCTION 3 1.1 Project Information Project : O’Hako Residence @ Puchong Jaya Project Site : Jalan Pipit 1, Bukit Tandang, Pekan Puchong Jaya, Daerah Petaling, Selangor Darul Ehsan Architect : Verge Architects Client : Marimo Land SDN. BHD. Final Completion Date : September 2019 Client Marimo Land Sdn. Bhd. is the Malaysian subsidiary for Marimo Co., Ltd. from Hiroshima of Southern Japan. Marimo Co., Ltd. began as an architectural firm with expertise in providing affordable condominium designs to suit the burgeoning demand set by Japan’s rapid urbanisation. Building on the experience and techniques in residential planning and design, they transitioned into condominium development and set a goal to become leaders in the local market. Marimo Land Sdn. Bhd. made its debut in Malaysia with the O’Hako Residence. Project Scope Renderings of O’Hako Residence O’Hako Residences in Puchong Jaya the first service apartment project done by a Japanese company in Kuala Lumpur suburb of Puchong. The project is situated near the Klang River and surrounded near the existing residential area at site. Their concept, ‘O’Hako (十八番)’, which means a box is their drive in designing this prestigious apartment. The project has been designed to provide the most luxurious and attractive common areas in Puchong. 4 Specifications of the project includes:- Total Land Area of O’Hako: 4.375 acres Total Land Area of Facilities: 1.5acres 2 blocks with 358 units each Tower A - Residential units - 2 FLOORS of facilities provided - Kindergarten - Multipurpose Hall - Gymnasium - Swimming Pool - 4 units of retail outlets - Surau (LVL 1) - Management Offices - Basement Car Park - Guard House Tower B - Housing Units - Basement Car Park 5 1.2 Site Location The O’Hako Residence is located in Puchong Jaya, just at the side of the Klang River. The site is surrounded by existing residences which makes it a strategic location for people to dwell in. The site is located near places of leisure, malls, religious institutions and healthcare services. O’Hako is built on 4.4 acres of commercial land, out of which approximately 1.5 acres or 99m X 66m or 63,000sq ft, is dedicated to the landscaped facilities podium in between the residential towers, a podium that showcases 53 exclusive facilities designed for the enjoyment of all ages within the family. This facilities zone is, by far and so far, the biggest among condominiums of its class in Malaysia. 6 2.02.0 ⬥ ⬦ ⬥ ⬦ ⬥ ⬦ PROJECT TEAM 7 2.0 Project Team PARTY PERSON IN CHARGE POINT OF CONTACT Client Mr. John Taro (Japanese) Mr. Daniel Lim Marimo Land Sdn. Bhd. Mr. Frank Hiew (Malaysian representative of Mr. Masri Marimo Co., Ltd.) Marimo Land Sdn. Bhd. C-G- 49 & 50, IOI Boulevard, Jalan Kenari 5, Bandar Puchong Jaya, 47100, Puchong, Selangor Project Manager Mr.Teruo Funamoto Mr. Javier Llaneras Puls PM Consultant S.B. 16-16, Level 16, Wisma UOA Ⅱ, Jalan Pinang, 50450 Kuala Lumpur Project Architect Ar. CH Soo Ar. Jethro Koi Ar. KL Ewe Verge Architects 11-1A, Jalan USJ 10/1C, 47630 UEP Subang Jaya, Selangor Darul Ehsan M & E Consultant Ir. Mervin Ung Ir. Lew LL YG Ung Consultant No.98B, Jalan SS 15/4, SS15, 47500 Subang Jaya, Selangor C & S Consultant Mr. Cheah Kwee Sin D&O Konsultant S.B 37b, Jalan Bukit Desa 5, Taman Bukit Desa, 58100 Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur 8 PARTY PERSON IN CHARGE POINT OF CONTACT C & S Consultant Mr. Samson Lee (Initial stage only - Terminated) Perunding Reka Cekap S.B 9, Jalan Kenari 2, andar Puchong Jaya, 7100 Puchong, Selangor Darul Ehsan Quantity Surveyor Consultant Sr. C.S. Chlu Ms. C.K Chla DK-QS Sdn.Bhd 38-2, Jalan Sierra 10/2, Bandar 16 Sierra, 47110 Puchong, Selangor Quantity Surveyor Consultant Mr. Mohd Razif (Initial stage only - Terminated) Ms. CL Wong Perunding PQS 10-3, Jalan 13/48a, Sentul Raya Boulevard, 51000 Kuala Lumpur, Wilayah Persekutuan Kuala Lumpur Landscape Architect Mr. Khoo Eng Kee Ms. Helen Hui Engky Design S.B No. 249, Jln BK 2/7, Bandar Kinrara,47180, Puchong, Selangor Main Contractor Mr. Michael Ong Mr. Jason Pang Mr. Dennis Tan PEMBINAAN INFRA E&J S.B No. 15, 1, Jalan Damai Raya 1, Alam Damai, 56000 Kuala Lumpur, Wilayah Persekutuan 9 CONSULTANT SCOPE OF WORK This chapter covers the roles and responsibilities of the consultants involved in the project. The respective roles constantly work together in the project, which can be observed through an example of the project's site meeting minutes(in Appendix C) and client-consultant meeting minutes attached (in Appendix D). 2.1 PROJECT MANAGER 2.1.1 RESPONSIBILITIES A professional in the field of project management. He/She is responsible to plan, procurement and execute a project, undertaking that has a defined scope, defied start and defined finish. Project manager is the first point person when there are discrepancies or issues. This individual aims to maintain the progress, mutual interaction and tasks in order to reduces the risk of overall failure, maximize benefits and minimise costs. 2.1.2 COMPANY BACKGROUND: Plus PM Consultant S.B. Plus PM Consultant S.B. is a leading project and construction management company established by Japanese company to support investors that expand their business in ASEAN. "Our role is to bring the construction project built in line with your business strategy. Significantly different from Japan, overseas construction projects often encounter risks such as over construction budget, delay completion etc. Our mission is to ensure project completion on schedule, assurance of required quality and construction investment within budget in an environment away from Japan". 2.2 ARCHITECT 2.2.1 RESPONSIBILITIES As lead consultant of the project, the architect carries one of the heaviest role in the team. The architect gets involved in every phase from the start of the project till the end. coordinating with other consultants and contractor along the way while constantly providing updates and progress to the project manager and client. 2.2.2 COMPANY BACKGROUND: Verge Architects Verge Architects was established in Malaysia in 2009. In the ensuing 10 years, the firm has grown to serve an increasingly diverse and extensive clientele in both private and public sectors. "We believe that Architecture is one of the compelling forces that shape the lifestyles of society, behaviourial trends and the intrinsic emotions of each individuals in perpectual relation to the genus loci". (refer to Appendix H for letter of release by old architect) 10 2.2.3 TASK AT DIFFERENT STAGES Before Construction Architect and project manager are responsible to design the buildings according to the requirements of authority. Drawings submission to the authority and amend changes commented by authority. There are mainly three stages to coordinate all the drawings and documents; Schematic Design Phase, Design Development Phase and Contract Documentation Phase. During Construction Once the construction starts, they need to ensure efficient quality control on all projects. They need to ensure the resources availability and allocation. Having site inspection and site meetings to keep tracking the progress of the construction and having quick response to resolve any problem during construction. After Construction They will conduct a final site inspection. Ensure close-out documentation and project archives are completed. 2.3 CIVIL AND STRUCTURAL CONSULTANT 2.3.1 RESPONSIBILITIES A Civil & Structural Consultant is a construction industry professional with expert knowledge on create, improve and protect the environment in which we live. They plan and design the construction and maintenance of building structures and infrastructure. They also design and build tall buildings and large structures that can withstand all weather conditions. Civil engineers are divided into two types, which are consulting engineers and contracting engineers. Consultants are responsible for the design work of projects and work predominantly in an office. Contractors then take the designs and implement them during construction. Contractors work on site, managing the construction of the structure. 11 2.3.2 COMPANY BACKGROUND: YG Ung Consultant YG Ung Consultant majors in knowledge of construction methods and construction sequences in civil structural construction above or below the ground. Mr.James Ung has been praised by his high career growth thought a continuous process of a successful professional and leading to best opportunity. Perunding Reka Cekap S.B ( Initial stage only - Terminated ) Perunding Reka Cekap S.B was incorporated in 1994 by Dato’ Ir. Tee Chai Seng to provide professional civil and structural engineering consultancy services in Malaysia and abroad. They are an established multi-disciplined engineering consulting firm with expertise in the design and supervision of mixed developments, corporate buildings, commercial complexes, infrastructural projects such as jetties, bridges and highways. 2.3.3 TASK AT DIFFERENT STAGES Before Construction Civil and Structural Engineer help with feasibility studies for a project.
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