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Coaches Handbook International Teams

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Coaches Handbook International Teams Special Olympics Ontario 2019 Invitational Youth Games Coaches Handbook International Teams Toronto, CANADA May 14th-17th, 2019 TABLE OF CONTENTS Welcome Info.....................................................................................................3 Coaches Corner..................................................................................................4 Participant Forms..............................................................................................4 Itinerary...............................................................................................................6 Venue Details.....................................................................................................8 Traveling to Canada..........................................................................................10 Visa Information................................................................................................11 Opening Ceremony...........................................................................................13 Fan Information.................................................................................................13 Details of Accommodation..............................................................................14 Important Information.....................................................................................15 Next Steps..........................................................................................................17 Contact Us..........................................................................................................18 2 WELCOME INFO Dear Coaches, Congratulations on your team’s advancement to the Special Olympics Ontario 2019 Invitational Youth Games that will take place in Toronto, Ontario from May 14-17, 2019! The Games, proudly hosted by the Toronto Police Service and Special Olympics Ontario, will bring together athletes aged 13-21 from around the world to compete and celebrate the 50th anniversary of Special Olympics. This year we are very excited to continue Unified Divisions. Our Unified teams consist of both students with an intellectual disability and mainstream students playing side by side. Each of our sports will feature Unified Divisions at the 2019 SOO Invitational Youth Games! Competing this year, we will have over 2,500 athletes and coaches coming from teams all over Canada and the world. The Games will feature the following team and individual events: o Basketball: 60 Teams o Bocce: 60 Teams o Floor Hockey: 40 Teams o Soccer: 32 Teams o Track & Field: 400 Athletes Important: Registration for this year’s Games is $50 per athlete (coaches do not pay). This registration fee includes: o Transportation to and from Toronto airports and all in-competition venues during games. o Four nights’ accommodation at our athlete’s village (different for each sport): o May 13th, 2019 o May 14th, 2019 o May 15th, 2019 o May 16th, 2019 o Meals: o May 13th: Dinner o May 14th: Breakfast, Lunch and Dinner o May 15th: Breakfast, Lunch and Dinner o May 16th: Breakfast, Lunch and Dinner o May 17th: Breakfast o Great competition and a lot of awesome swag! o Note: all teams outside of Ontario have the option to arrive on the evening of the 13th. For these teams, accommodation on the 13th as well as dinner on the 13th and breakfast on the 14th will be provided. Please indicate this option on your team registration form. 3 COACHES CORNER All forms, information and updates will be posted on the “Coaches Corner” website. Go to: http://youthgames2019.com/coaches-corner o This will be your “one-stop-shop” for all games information. All news, information and updates on the 2019 Youth Games will be posted on the Coaches Corner. Please spend some time exploring this website and familiarize yourself with the information. New information will be continuously added and updated as we get closer to the games so please check back in periodically. o Begin by selecting the sport your team will be competing in and go to the “Team Registration” button in order to complete all required participant forms – please see below for more info on these forms. PARTICIPANT FORMS We understand there can be many hurdles to overcome in committing to participation in the Invitational Youth Games. All Team Registration will be completed online and can be found on the Coaches Corner website. We have added a feature (“Save and Continue Later”) in order to collect the information you will need to complete the form. Please use the list below to guide you through the registration process: 1) Team Registration Form: www.youthgames2019.com/coaches-corner Each team has a maximum number of participants and coaches allowed to attend. For team sports, coaches may substitute a maximum of 2 players from their original roster. Sport Number of Number of # of Coaches SO Athletes Unified Partners Traditional Basketball Max 5 Max 2 Unified Basketball Max 4 Max 2 Max 2 Traditional Bocce Max 5 Max 2 Unified Bocce Max 3 Max 2 Max 2 Traditional Floor Hockey Max 11 Max 3 Unified Floor Hockey May 8 Max 4 Max 3 Traditional Soccer Max 9 Max 3 Unified Soccer Max 6 Max 4 Max 3 Track & Field *no substitutions 1 coach for every 4 allowed* athletes 4 Should you be interested in having an additional coach attend, please complete the “Additional Educator Request Form” on the Coaches Corner website. This may be possible based on rooming availability and will come at an extra cost of $350 to the school or educator. Information required to complete this form: school information coach information athlete information (athlete name, gender, DOB, dietary restrictions, roommate request, parent/guardian contact info, athlete headshot) ceremonies form: this requires selecting an athlete from your school to carry in the school sign to Opening Ceremonies school logo/mascot/social media team photo Please complete the online Team Registration form that can be found on the Coaches Corner website. Your team is not officially registered for the Youth Games until your team information forms have been received, processed and approved. *The deadline for Team Registration is THUSRDAY JANUARY 31st, 2019* 2) Fees: The participation fee is $50/athlete. Registration fees are due same date as your sport registration deadline (January 31st, 2019). Payment options are PayPal – included on the online Team Registration form or by cheque. Note: if you choose to make your payment through PayPal there will be a 5% processing fee added to your order. This fee does not apply if paying by cheque. Please make cheques payable to SPECIAL OLYMPICS ONTARIO. Payments will not be accepted on site at Games. *Please note: our hope is that this fee will be picked up by the school’s administration and/or through fundraising initiatives. Mailing address: Attn: Marnie Myszko Invitational Youth Games Special Olympics Ontario 75 Eglinton Avenue West Toronto, ON M4R 2G9 3) Coach Registration Form: http://youthgames2019.com/forms/coaches-registration- page-international-reg/ Every coach needs to be registered in order to attend the 2019 SOO Invitational Youth Games. The coach registration form is available on the Coaches Corner website (located right below the team registration form on each sport page). *The deadline for Coach Registration is THUSRDAY JANUARY 31st, 2019* 5 1) Skills Assessment Tests: http://youthgames2019.com/forms/skills-assessment-test- results-online-submission/ All team sports must submit skills assessment test results. Athletics does not need to submit this form. Full information can be found on the Coaches Corner website under “Resources”. *The deadline for Skills Assessment is THUSRDAY JANUARY 31st, 2019* 1) Student-Athlete Registration Forms: http://youthgames2019.com/forms/student- athlete-registration-page-international-reg/ In order to participate in the Youth Games, students-athletes must be registered (this is separate from your team information form). These forms are required for all participants, regardless if they have competed in the past. Each attending athlete must submit a completed student-athlete form (link on the Coaches Corner) completed by a parent or guardian. *The deadline for Athlete Registration is THUSRDAY JANUARY 31st, 2019* ITINERARY *Subject to Change* **Option for arrival on Monday May 13th, 2019 – please indicate this on your team registration form** Day 1 – Tuesday May 14th, 2019 9:00am: All teams to arrive to Toronto 11:30am: Athletes arrive at sporting venues for divisioning games 11:30am – 12:30pm: Lunch 12:30pm – 2:30pm: Divisioning games 2:30pm: Athletes depart to accommodation 2:30 – 4:30pm: Accommodation check-in open 3:30pm – 5:00pm: Athlete & Coach dinner 5:00pm: Depart for Opening Ceremonies 6:00pm – 7:00pm: Marshalling for Opening Ceremonies 7:30pm – 9:30pm: Opening Ceremonies at the Metro Toronto Convention Centre 10:00pm: Athletes depart to accommodation 6 Day 2 – Wednesday May 15th, 2019 7:00am – 9:00am: Athlete & Coach breakfast 9:00am – 9:30am: Athletes depart to sporting venues 10:00am – 12:00pm: Round Robin Games 12:00pm – 1:00pm: Lunch 1:00pm – 3:00pm: Round Robin Games 3:00pm: Depart for accommodations 4:00pm – 6:00pm: Athlete & Coach dinner 6:00pm: Tourism Toronto option 9:30pm: Return to accommodations Day 3 – Thursday May 16th, 2019 7:00am – 9:00am: Athlete & Coach breakfast 9:00am – 9:30am: Athletes depart so sporting venues 10:00am – 12:00pm: Playoff Games 12:00pm – 1:00pm: Lunch 1:00pm – 2:00pm: Medal Ceremonies 2:30pm: Depart for accommodations 3:30pm – 5:00pm: Athlete & Coach dinner
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