(This page must be completed and returned by the bidder when submitting the offer)

REQUEST FOR QUOTATION (SERVICES)

SUPPLY CHAIN MANAGEMENT: PROCUREMENT SCM-554 Approved by Branch Manager: 01/02/2016 Version: 10 Page 1 of 52

QUOTATION NUMBER: SH11800119

DESCRIPTION: POWER TRANSFORMER OIL SAMPLING AND ANALYSIS

File: 131117_HV_SS Tx Oil and Gas Sampling analysis_SCM 554_V10_RFQ.docx

CLOSING DATE: 22/03/2018

CLOSING TIME: 12H00

QUOTATION BOX 240 NUMBER:

SUPPLIER NAME of Company/Close Corporation or

Partnership / Joint Venture/ Consortium or

Sole Proprietor /Individual

TRADING AS (if different from above)

QUOTATION SERIAL NO.: SIGNATURES OF CITY OFFICIALS AT QUOTATION OPENING 1 2 3

1

(This page must be completed and returned by the bidder when submitting the offer)

2

(This page need not be returned by the bidder when submitting the offer)

GENERAL QUOTATION INFORMATION

The standard Quotation Conditions, Special Contract Conditions and General Conditions of Contract are not reproduced in this quotation document. These conditions must be downloaded from the City of Cape Town (CCT) website by following this links provided in the applicable part of this document.

By submitting a quotation suppliers warrant that they have familiarised themselves with the content of the aforesaid conditions.

COMPULSORY CLARIFICATION MEETING : Non Applicable

VENUE FOR COMPULSORY CLARIFICATION MEETING : Non Applicable . QUOTATION SUBMISSION : Quotations must be placed in the Quotation Box as per front cover at the Tender Submission Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town.

: The original quotation document (which includes Parts 1 to 11) completed in all respects, plus any additional supporting documentation required, must be submitted in a sealed envelope with the name and address of the supplier, the quotation no. and title, the quotation box no. and the closing date indicated on the envelope. The sealed envelope must be inserted in the correct quotation box before closing time. Only original quotations will be accepted. No copies will be accepted. No late quotations will be accepted under any circumstances.

CCT REPRESENTATIVE Name: Lubabalo Manyi Tel. No.: (021) 400 4793] Email: [email protected]

3

(This page need not be returned by the bidder when submitting the offer)

INDEX

RETURNABLE SCHEDULES (All schedules must be completed and returned by the supplier when submitting the offer)

1 Details of Supplier

2 Form of Offer

3 Price Schedule

4 Preference Schedule

5 Declaration of Interest – State Employees

6 Conflict of Interest Declaration

7 Declaration of Supplier’s Past Supply Chain Management Practices

8 Authorisation for the deduction of outstanding amounts owed to the City of Cape Town

9 Certificate of Independent Quotation Determination

10 Proof of Insurances / Insurance Broker’s Warranty

11 Key Staff NOT USED

Functionality [Mark as “Not Used” for quotations under R30 000 in value] NOT USED) 12 Eligibility Annexures A and B

13 Entity Requirements NOT USED

IMPORTANT QUOTATION INFORMATION

A Project Specification

B Quotation Conditions

C Special Conditions of Contract

D General Conditions of Contract

E Occupational Health and Safety Agreement

F Contract Monitoring Documents: Annex 1 – Monthly Project Labour Report Annex 2 – B-BBEE Sub-Contract Expenditure Report Annex 3 – Partnership/ Joint Venture (JV) / Consortium Expenditure Report

4

(This page must be completed and returned by the bidder when submitting the offer)

(1) DETAILS OF SUPPLIER

1.1 Type of Entity (Please tick one box)

Individual / Sole Proprietor Close Corporation Company

Partnership or Joint Venture or Trust Other: ………...... ………..………… Consortium

1.2 Required Details (Please provide applicable details in full):

Name of Company / Close

Corporation or

Partnership / Joint Venture / Consortium or

Individual /Sole Proprietor Trading as (if different from above)

Company / Close Corporation registration number (if applicable)

Postal address

Postal Code ______

Physical address

(Chosen domicilium citandi et executandi) Postal Code ______

Contact details of the person duly authorised to represent the supplier Name: Mr/Ms ______(Name & Surname)

Telephone:( ____ ) ______Fax:( ____ ) ______

Cellular Telephone:______E-mail address:______

Business Partner (BP) number

Income tax number

VAT registration number

SARS Tax Compliance Status PIN

City of Cape Town Supplier Database Registration Number (See Conditions of Quotation)

National Treasury Central Supplier Database registration number (See Conditions of Tender)

5 Details of Supplier

(This page must be completed and returned by the bidder when submitting the offer)

(2) FORM OF OFFER

QUOTATION NUMBER: SH11800119

DESCRIPTION: POWER TRANSFORMER OIL SAMPLING AND ANALYSIS

Required Details (Please provide applicable details in full):

Name of Entity* (“the SUPPLIER”)

Trading as (if different from above)

AND WHO IS represented herein by: (full names of signatory) ______duly authorised to act on behalf of the supplier in his capacity as: (title/ designation) ______HEREBY AGREES THAT by signing the Form of Offer, the supplier: 1. confirms that it has examined the documents listed in the Index (including Schedules and Annexures) and has accepted all the Quotation Conditions; 2. confirms that it has satisfied itself as to the correctness and validity of the quotation offer; that the price(s) and rate(s) offered cover all the goods and/or services specified in the quotation documents; that the price(s) and rate(s) cover all its obligations and accepts that any mistakes regarding price(s), rate(s) and calculations will be at its own risk; 3. offers to supply all or any of the goods and/or render all or any of the services described in the quotation document to the CCT in accordance with the: 3.1 terms and conditions stipulated in this contract document; 3.2 specifications stipulated in this quotations document; and 3.3 at the prices as set out in the Price Schedule. 4. accepts full responsibility for the proper execution and fulfilment of all obligations and conditions devolving on it in terms of the Contract.

______Signature(s) INITIALS OF CITY OFFICIALS

______1 2 3 Print name(s): On behalf of the supplier (duly authorised)

______Date

6 Form of Offer

(This page must be completed and returned by the bidder when submitting the offer)

(3) PRICE SCHEDULE

RATE ITEM D E S C R I P T I O N UNIT (Excl VAT)

1 Routine Sampling, Analysis and Reporting Travel to and from substation site to take oil/gas samples from R 1.1 Per km transformers. Per sample R 1.2 Taking oil or gas sample (bottle/syringe) R 1.3 Dissolved Gas Analysis (DGA) Test R 1.4 Water content / Moisture analysis Test R 1.5 Dielectric Strength analysis Test R 1.6 Acidity analysis Test R 1.7 Furan analysis Test R 1.8 Polychlorinated Biphenyl analysis Test R 1.9 Degree of polymerisation (DP) Insulating paper Test

2 Emergency Sampling, Analysis and Reporting Travel to and from substation site to take oil/gas samples from R 2.1 Per km transformers. Per sample R 2.2 Taking oil or gas sample (bottle/syringe) R 2.3 Dissolved Gas Analysis (DGA) Test R 2.4 Water content / Moisture Analysis Test R 2.5 Dielectric Strength Analysis Test R 2.6 Acidity Analysis Test R 2.7 Furan analysis Test R 2.8 Polychlorinated Biphenyl Analysis Test R 2.9 Degree of polymerisation (DP) Insulating paper Test

SUB-TOTAL

VAT @ 14%

TOTAL PRICE (INCLUDING VAT) R

 The prices quoted for various analysis items (items 1.3 to 1.9 and 2.3 to 2.9) must include all the cost of all the analysis of the samples as well as the recording, storing and reporting of the results as detailed in the specification.

 CCT will order oil samples and oil analyses on an “as and when needed” basis.

Pricing Instructions:

7 Price Schedule

(This page must be completed and returned by the bidder when submitting the offer)

2.1 State the rates and prices in Rand unless instructed otherwise in the quotation conditions. 2.2 Include in the rates, prices, and the quoted total of the prices (if any) all duties, taxes (except Value Added Tax (VAT)), and other levies payable by the successful supplier, such duties, taxes and levies being those applicable 14 days before the closing time stated in the General Quotation Information. 2.3 All prices quoted must include all expenses, disbursements and costs (e.g. transport, accommodation etc.) that may be required for the execution of the supplier’s obligations in terms of the Contract, and shall cover the cost of all general risks, liabilities and obligations set forth or implied in the Contract as well as overhead charges and profit (in the event that the quotation is successful). All prices quoted will be final and binding. 2.4 All prices shall be quoted in accordance with the units specified in this schedule. 2.5 Where a value is given in the Quantity column, a Rate and Price (the product of the Quantity and Rate) is required to be inserted in the relevant columns. 2.6 The successful supplier is required to perform all tasks listed against each item. The supplier must therefore submit prices/rates on all items as per the section in the Price Schedule. 2.7

8 Price Schedule

(This page must be completed and returned by the bidder when submitting the offer)

(4) PREFERENCE SCHEDULE

1 Definitions The following definitions shall apply to this schedule: All applicable taxes: Includes value-added tax, pay as you earn, income tax, unemployment insurance fund contributions and skills development levies. Applicable Code: Shall be either the Amended Codes of Good Practise (published on 11 October 2013) or Sector Specific Codes as indicated in the tender conditions B-BBEE: Broad-based black economic empowerment as defined in section 1 of the Broad-Based Black Economic Empowerment Act. B-BBEE status level of contributor: The B-BBEE status of an entity in terms of a code of good practice on black economic empowerment issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act. Bid (Quotation): A written offer in a prescribed or stipulated form in response to an invitation by an organ of state for the provision of services, works or goods, through price quotations, advertised competitive bidding processes or proposals. Black Designated Groups: The meaning assigned to it in the codes of good practice issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act, 2003, (Act 53 of 2003). Black People: The meaning assigned to it in section 1 of the Broad-Based Black Economic Empowerment Act. Broad-Based Black Economic Empowerment Act: The Broad-Based Black Economic Empowerment Act, Act 53 of 2003. Consortium or Joint Venture: An association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract. Contract The agreement that results from the acceptance of a bid by an organ of state. Co-operative: A co-operative registered in terms of section 7 of the Co-operatives Act, 2005 (Act no. 14 of 2005). Designated Group: Black designated groups, black people, women, people with disabilities or small enterprises as defined in section 1 of the National Small Enterprises Act, 1996 (act no. 102 of 1996) Designated Sector: A sector, sub-sector or industry or product that has been designated in terms of any relevant regulation of the Preferential Procurement Regulations, 2017. Exempted Micro Enterprise (EME): An exempted micro enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act. Firm Price: The price that is only subject to adjustments in accordance with the actual increase or decrease resulting from the change, imposition, or abolition of customs or excise duty and any other duty, levy, or tax, which, in terms of the law or regulation, is binding on the contractor and demonstrably has an influence on the price of any supplies, or the rendering costs of any service, for the execution of the contract. Functionality: The ability of a bidder to provide goods or services in accordance with specifications as set out in the quotation documents.. Military Veteran: The meaning assigned to it in section 1 of the Military Veterans Act, 2011 (Act No. 18 of 2011). National Treasury: The meaning assigned to it in section 1 of the Public Finance Management Act, 1999 (Act No. 18 of 1999. Non-firm prices: All prices other than “firm” prices. Person: Includes a juristic person. People with disabilities: The meaning assigned to it in section 1 of the Employment equity Act, 1998 (Act No. 55 of 1998). Price: Includes all applicable taxes less unconditional discounts. Proof of B-BBEE status level of contributor: The B-BBEE status level certificate issued by an authorised body or person, a sworn affidavit as prescribed by the B-BBEE Codes of good Practice or any other requirement prescribed in terms of the Broad-Based Black Economic Empowerment Act. Qualifying Small Enterprise (QSE): A qualifying small enterprise in terms of a code of good practice on black economic empowerment issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act. Rand Value: means the total estimated value of a contract in Rand, calculated at the time of bid invitations.

9 Preference Schedule

(This page must be completed and returned by the bidder when submitting the offer) Rural Area: A sparsely populated area in which people farm or depend on natural resources, including villages and small towns that are dispersed through the area or an area including a large settlement which depends on migratory labour and remittances and government social grants for survival, and may have a traditional land tenure system. Stipulated Minimum Threshold: The minimum threshold stipulated in terms of any relevant regulation of the Preferential Procurement Regulations, 2017. Sub-contract: The primary contractor’s assigning, leasing, making out work to, or employing, another person to support such primary contractor in the execution of part of a project in terms of the contract. The Act: The Preferential Procurement Policy Framework Act, 2000 (Act No 5 of 2000). Total Revenue: Bears the same meaning assigned to this expression in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act and promulgated in the Government Gazette on 9 February 2007. Township: An urban living area that at any time from the late 19th century until 27 April 1994, was reserved for black people, including areas developed for historically disadvantaged individuals post 27 April 1994. Treasury: The meaning assigned to it in section 1 of the Public Finance Management Act, 1999 (Act No. 18 of 1999). Trust: The arrangement through which the property of one person is made over or bequeathed to a trustee to administer such property for the benefit of another person. Trustee: Any person, including the founder of a trust, to whom property is bequeathed in order for such property to be administered for the benefit of another person. Youth: The meaning assigned to it in section 1 of the National Youth Development Agency Act, 2008 (Act No. 54 of 2008).

2 Conditions associated with the granting of preferences A supplier that is granted a preference undertakes to: 1. accept that the number of preference points allocated will be based on the B-BBEE status level of contributor of the supplier as at the closing date for submission of quotation offers; 2. not sub-contract more than 25% of the value of the contract to sub-contractors that do not have an equal or higher B-BBEE status level of contributor than the supplier, unless the intended sub-contractors are exempted micro enterprises that have the capability and ability to execute the sub-contract works or unless otherwise declared in terms of Section 5 below; 3. accept that a contract may not be awarded if the price offered is not market related; 4. accept the sanctions set out in Section 3 below should Condition 2(2) be breached, or should the bidder have submitted any false information regarding its B-BBEE status level of contributor, local production and content, or any other matter required in terms of this bid that will affect, or has affected the bid evaluation; 5. accept that, in order to qualify for preference points, it is the responsibility of the supplier to submit documentary proof of its BBBEE level of contribution in accordance with the Codes of Good Practise, 2013, to the CCT at the Supplier Management Unit located within the Tender Distribution Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard, Cape Town (Tel 021 400 9242/3/4/5); 6. accept that, further to 5) above, Consortiums/Joint Ventures will qualify for preference points, provided that the entity submits the relevant certificate/scorecard in terms of the Preferential Procurement Regulations, 2017. Note that, in the case of unincorporated entities, a verified scorecard in the name of the consortium/Joint Venture must be submitted with the quotation (attached to this schedule); 7. accept that if it is found that, in the performance of the contract, the participation of the various partners in a Consortium/ Joint Venture differs substantially from that upon which the consolidated scorecard submitted in terms of 5) above was based, and the impact of which is that the Joint Venture would not have been awarded the contract in terms of the actual B-BBEE level of contribution achieved by the Joint Venture, then a financial penalty shall be applied (in addition to any other remedies that the CCT may have) in accordance with Section 3 below; 8. accept that suppliers are required to be registered on the City of Cape Town’s Supplier Database prior to the acceptance of quotations in order to qualify for preference points. The CCT will verify the B-BBEE level of contributor of the supplier as at the closing date for submission of quotation offers, to determine the number of preference points to be awarded to the supplier. In the case of Consortiums/Joint Ventures which quote as unincorporated entities, a verified scorecard submitted with the quotation and valid as at the closing date will be used to determine the number of preference points to be awarded to the supplier; 9. accept that, notwithstanding 8) above, a supplier will not be awarded points for B-BBEE status level of contributor if he indicates in his quotation that he intends sub-contracting more than 25% of the value of

10 Preference Schedule

(This page must be completed and returned by the bidder when submitting the offer) the contract to sub-contractors that do not qualify for at least the points that the supplier qualifies for unless the intended sub-contractors are exempted micro enterprises that have the capability and ability to execute the sub-contract works; 10. accept that any subcontracting arrangements after the award of the quotation may only be entered into upon the prior approval of the City of Cape Town; and 11. immediately inform the City of Cape Town of any change that may affect the bidder’s B-BBEE level of contribution upon which preference points will be or have been allocated.

3 Sanctions relating to breaches of preference conditions The sanctions for breaching the conditions associated with the granting of preferences are: 1) disqualify the supplier from the quotation process; 2) recover costs, losses or damages the CCT has incurred or suffered as a result of the supplier’s or contractor’s conduct; 3) cancel the contract in whole or in part and claim any damages which the CCT has suffered as a result of having to make less favourable arrangements due to such cancellation; 4) restrict the supplier, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, from obtaining business from the CCT for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied and inform the National Treasury accordingly; 5) forward the matter for criminal prosecution; and/or 6) financial penalties payable to the CCT, as set out below.

Financial penalty for breach of Condition 2 in Section 2 above: The penalty to be applied for sub-contracting more than 25% of the value of the contract to sub-contractors that do not qualify for at least the preference points that the supplier qualified for (unless so declared or proven to be beyond the control of the supplier, or the sub-contractors are EMEs that have the capability and ability to execute the sub-contract works) shall be as provided for in the following formula: Penalty = 0.5 x E(%) x P* where: E = The value of work (excluding VAT) executed by sub-contractors that do not qualify for at least the preference points that the supplier qualified for, expressed as a percentage of P*, less 25% P* = Value of the contract

Financial penalty for breach in terms of condition 6 in Section 2 above: The penalty to be applied where, in the performance of the contract, the participation of the various partners in a Consortium/ Joint Venture differs substantially from that upon which the consolidated scorecard submitted in terms of 5) in Section 2 above was based, and the impact of which is that the Joint Venture would not have been awarded that contract in terms of the actual B-BBEE level of contribution achieved by the Joint Venture, shall be as provided for in the following formula: Penalty = 5/100 x (B-BBEEa – B-BBEEt) x P* where: B-BBEEa = The B-BBEE level of contribution that is achieved, determined in accordance with the actual participation of the Joint Venture partners in the performance of the contract B-BBEEt = The B-BBEE level of contribution that was used to determine the number of preference points granted to the Joint Venture at the time of quotation evaluation P* = Value of the contract

Financial penalty for breach in terms of condition 10 in Section 2 above: The penalty to be applied where the supplier fails to disclose subcontracting arrangement after the award of the quotation is up to a maximum of 10% of the value of the contract.

4 Level of Contribution in respect of enterprise status or structure of the bidding entity (the supplier) In the interest of transparency, suppliers are required to complete Table 1: Level of Contribution below.

11 Preference Schedule

(This page must be completed and returned by the bidder when submitting the offer)

Table 1: Level of Contribution Status (tick box(es) Type of B-BBEE Contributor below as applicable)

Exempted Micro Enterprise (EME), 100% black-owned

Exempted Micro Enterprise (EME), at least 51% but less than 100% black-owned

Exempted Micro Enterprise (EME), less than 51% black- owned

Qualifying Small Enterprise (QSE), 100% black-owned

Qualifying Small Enterprise (QSE), at least 51% but less than 100% black-owned Qualifying Small Enterprise (QSE), less than 51% black- owned

Verified B-BBEE contributor B-BBEE Status Level of Contributor1

Non-compliant contributor

1 If it is indicated that the company/firm/entity is a verified B-BBEE contributor, then the verified status level of contributor must be inserted in the box provided (insert a number from 1 to 8 as applicable)

5 Declarations 1) With reference to Condition 8 in Section 2 above, the supplier declares that:

I/we hereby forfeit my preference points because I /we DO intend sub-contracting more than 25% of the value of the contract to sub-contractors that do not qualify for at least the points that I/we as supplier qualify for or are not exempted micro enterprises that have the capability and ability to execute the sub-contract works.

Note: Bidders who do not tick this box will be allocated preference points but the sanctions relating to breaches of preference conditions in Section 3 will be applicable if the bidder contravenes the conditions in Section 2. 2) The undersigned, who warrants that he/she is duly authorized to do so on behalf of the supplier, hereby certifies that the preference claimed based on the B-BBEE status level of contribution indicated in Table 1, qualifies the supplier, subject to condition 8 in Section 2 above, for such preference claimed, and acknowledges that: a) the information furnished is true and correct; b) the preference claimed is in accordance with the conditions of this schedule; c) the supplier may be required to furnish documentary proof to the satisfaction of the CCT that the BBBEE level of contributor as at the closing date is correct; and iv) he/she understands the conditions under which preferences are granted, and confirms that the supplier will satisfy the conditions pertaining to the granting of preferences.

______Signature Date

For official use. ______SIGNATURE OF CITY OFFICIALS AT Name (PRINT) QUOTATION OPENING (For and on behalf of the Supplier (duly authorised)) 1. 2. 3.

12 Preference Schedule

(This page must be completed and returned by the bidder when submitting the offer)

(5) DECLARATION OF INTEREST – STATE EMPLOYEES

(i) No bid will be accepted from persons in the service of the state¹.

(ii) Any person, having a kinship with persons in the service of the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid. In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons connected with or related to persons in service of the state, it is required that the supplier or their authorised representative declare their position in relation to the evaluating/adjudicating authority.

3 In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

3.1 Full Name of supplier or his or her representative:……………………………………………..

3.2 Identity Number: ………………………………………………………………………………….

3.3 Position occupied in the Company (director, trustee, shareholder²):………………………..

3.4 Company or Close Corporation Registration Number: ……………………………………………

3.5 Tax Reference Number:…………………………………………………………………………

3.6 VAT Registration Number: ……………………………………………………………………

3.7 The names of all directors / trustees / shareholders members, their individual identity numbers and state employee numbers must be indicated in paragraph 4 below.

3.8 Are you presently in the service of the state? YES / NO

3.8.1 If yes, furnish particulars. ….…………………………………………………………………………………………..

…………………………………………………………………………………………………….

3.9 Have you been in the service of the state for the past twelve months? YES / NO

3.9.1 If yes, furnish particulars .………………………...……………………………………………….…………………………………………………………

……………………………………………………………………………………………………………………………………

3.10 Do you have any relationship (family, friend, other) with persons in the service of the state and who may be involved with the evaluation and or adjudication of this bid? YES / NO

3.10.1 If yes, furnish particulars. ……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

3.11 Are you, aware of any relationship (family, friend, other) between any other supplier and any persons in the service of the state who may be involved with the evaluation and or adjudication of this bid? YES / NO 3.11.1 If yes, furnish particulars …………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

3.12 Are any of the company’s directors, trustees, managers, principle shareholders or stakeholders in service of the state? YES / NO

3.12.1 If yes, furnish particulars.……………………………………………………………………………….

13 Conflict of Interest Declaration

(This page must be completed and returned by the bidder when submitting the offer)

3.13 Are any spouse, child or parent of the company’s directors, trustees, managers, principle shareholders or stakeholders in service of the state? YES / NO

3.13.1 If yes, furnish particulars. ……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

13.4 Do you or any of the directors, trustees, managers, principle shareholders, or stakeholders of this company have any interest in any other related companies or business whether or not they are bidding for this contract?

YES / NO

3.14.1 If yes, furnish particulars: ……………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………

4. Full details of directors / trustees / members / shareholders.

Full Name Identity Number State Employee Number

The supplier hereby certifies that the information set out in this schedule and/or attached thereto is true and correct, and acknowledges that failure to properly and truthfully complete this schedule may result in the quotation being disqualified, and/or (in the event that the supplier is successful) the cancellation of the contract, restriction of the supplier or the exercise by the CCT of any other remedies available to it

______Signature Date

______Name (PRINT) (For and on behalf of the supplier, duly authorised)

¹MSCM Regulations: “in the service of the state” means to be – C2.1 a member of – 1.1 any municipal council; 1.2 any provincial legislature; or 1.3 the national Assembly or the national Council of provinces;

C2.2 a member of the board of directors of any municipal entity; C2.3 an official of any municipality or municipal entity; C2.4 an employee of any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No.1 of 1999); C2.5 a member of the accounting authority of any national or provincial public entity; or C2.6 an employee of Parliament or a provincial legislature.

² Shareholder” means a person who owns shares in the company and is actively involved in the management of the

14 Conflict of Interest Declaration

(This page must be completed and returned by the bidder when submitting the offer) company or business and exercises control over the company.

(6) CONFLICT OF INTEREST DECLARATION

1. The supplier shall declare whether it has any conflict of interest in the transaction for which the quotation is submitted. (Mark the appropriate box with ‘X’) YES NO

If yes, the supplier is required to set out the particulars in the table below:

2. The supplier shall declare whether it has directly or through a representative or intermediary promised, offered or granted:

2.1 any inducement or reward to the City of Cape Town for or in connection with the award of this contract; or

2.2 any reward, gift, favour or hospitality to any official or any other role player involved in the implementation of the supply chain management policy. (Mark the appropriate box with ‘X’)

YES NO

If yes, the supplier is required to set out the particulars in the table below:

Should the supplier be aware of any corrupt or fraudulent transactions relating to the procurement process of the City of Cape Town, he or she must please contact the following:

the City’s anti-corruption hotline at 0800 32 31 30 (toll free)

The supplier hereby certifies that the information set out in this schedule and/or attached thereto is true and correct, and acknowledges that failure to properly and truthfully complete this schedule may result in the quotation being disqualified, and/or (in the event that the supplier is successful) the cancellation of the contract, restriction of the supplier or the exercise by the CCT of any other remedies available to it

______Signature Date

______Name (PRINT) (For and on behalf of the supplier (duly authorised))

15 Conflict of Interest Declaration

(This page must be completed and returned by the bidder when submitting the offer)

(7) DECLARATION OF SUPPLIER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES

Where the entity submitting the quotation is a partnership/consortium/joint venture, each party to the partnership/consortium/joint venture must sign a declaration in terms of the Municipal Finance Management Act, Act 56 0f 2003, and attach it to this schedule.

SECTION The bid of any supplier may be rejected if that supplier or any of its directors/members have:

2.1 abused the municipality’s / municipal entity’s supply chain management system or committed any improper conduct in relation to such system; 2.2 been convicted for fraud or corruption during the past five years; 2.3 willfully neglected, reneged on or failed to comply with any government, municipal or other public sector contract during the past five years; or 2.4 been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004).

SECTION In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

Item Question Yes No 4.1 Is the supplier or any of its directors listed on the National Treasury’s Database Yes No of Restricted Suppliers as companies or persons prohibited from doing business with the public sector? (Companies or persons who are listed on this Database were informed in writing of this restriction by the Accounting Officer/Authority of the institution that imposed the restriction after the audi alteram partem rule was applied).

The Database of Restricted Suppliers now resides on the National Treasury’s website(www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home page.

4.1.1 If so, furnish particulars:

4.2 Is the supplier or any of its directors listed on the Register for Quotation Yes No Defaulters in terms of section 29 of the Prevention and Combating of Corrupt Activities Act (No 12 of 2004)? The Register for Quotation Defaulters can be accessed on the National Treasury’s website (www.treasury.gov.za) by clicking on its link at the bottom of the home page.

4.2.1 If so, furnish particulars:

16 Declaration of Supplier’s Past Supply Chain Management Practices

(This page must be completed and returned by the bidder when submitting the offer) 4.3 Was the supplier or any of its directors convicted by a court of law (including a Yes No court of law outside the Republic of South Africa) for fraud or corruption during the past five years?

4.3.1 If so, furnish particulars:

Item Question Yes No 4.4 Does the supplier or any of its directors owe any municipal rates and Yes No taxes or municipal charges to the municipality / municipal entity, or to any other municipality / municipal entity, that is in arrears for more than three months?

4.4.1 If so, furnish particulars:

4.5 Was any contract between the supplier and the municipality / municipal entity Yes No or any other organ of state terminated during the past five years on account of failure to perform on or comply with the contract?

4.7.1 If so, furnish particulars:

The supplier hereby certifies that the information set out in this schedule and/or attached thereto is true and correct, and acknowledges that failure to properly and truthfully complete this schedule may result in the quotation being disqualified, and/or (in the event that the supplier is successful) the cancellation of the contract, restriction of the supplier or the exercise by the CCT of any other remedies available to it

______Signature Print name: Date On behalf of the supplier (duly authorised)

17 Declaration of Supplier’s Past Supply Chain Management Practices

(This page must be completed and returned by the bidder when submitting the offer)

(8) AUTHORISATION FOR THE DEDUCTION OF OUTSTANDING AMOUNTS OWED TO THE CITY OF CAPE TOWN

QUOTATION NO. SH11800119

DESCRIPTION: POWER TRANSFORMER OIL SAMPLING AND ANALYSIS

To: THE CITY MANAGER, CITY OF CAPE TOWN

From: ______(Name of bidder)

The bidder:

a) hereby acknowledges that according to SCM Regulation 38(1)(d)(i) the City Manager may reject the quotation of the bidder if any municipal rates and taxes or municipal service charges owed by the bidder (or any of its directors/members/partners) to the CCT, or to any other municipality or municipal entity, are in arrears for more than 3 (three) months; and

b) therefore hereby agrees and authorises the CCT to deduct the full amount outstanding by the Bidder or any of its directors/members/partners from any payment due to the Bidder; and

c) confirms the information as set out in the tables below for the purpose of giving effect to b) above;

d) The bidder hereby certifies that the information set out in this schedule and/or attached hereto is true and correct, and acknowledges that failure to properly and truthfully complete this schedule may result in steps being taken against the bidder, the quotation being disqualified, and/or (in the event that the bidder is successful) the cancellation of the contract and/or steps in terms of the abuse of the Supply Chain Management Policy.

Physical Business address of the Bidder Municipal Account number(s)

If there is not enough space for all the names, please attach the additional details to the Quotation Document

Name of Director / Physical residential address of Municipal Identity Number Member / Partner Director / Member / Partner Account number(s)

______Signature Print name: Date On behalf of the bidder (duly authorised)

18 Declaration of Supplier’s Past Supply Chain Management Practices

(This page must be completed and returned by the bidder when submitting the offer)

(9) CERTIFICATE OF INDEPENDENT QUOTATION DETERMINATION

I, the undersigned, in submitting this Quotation Number SH11800119 Description: POWER TRANSFORMER OIL SAMPLING AND ANALYSIS in response to the call for quotations made by the City of Cape Town, do hereby make the following statements, which I certify to be true and complete in every respect.

I certify, on behalf of: ______(name of supplier)

That: 1. I have read and I understand the contents of this Certificate; 2. I understand that this quotation will be disqualified if this Certificate is found not to be true and complete in every respect; 3. I am authorised by the supplier to sign this Certificate, and to submit this quotation, on behalf of the supplier; 4. Each person whose signature appears on this quotation has been authorised by the supplier to determine the terms of, and to sign the quotation on behalf of the supplier; 5. For the purposes of this Certificate and this quotation, I understand that the word ‘competitor’ shall include any individual or organisation, other than the supplier, whether or not affiliated with the supplier, who: (a) has been requested to submit a quotation in response to this call for quotations; (b) could potentially submit a quotation in response to this call for quotations, based on their qualifications, abilities or experience; and (c) provides the same goods and services as the supplier and/or is in the same line of business as the supplier. 6. The supplier has arrived at this quotation independently from and without consultation, communication, agreement or arrangement with any competitor. However, communication between partners in a joint venture or consortium* will not be construed as collusive bidding. 7. In particular, without limiting the generality of paragraphs 5 and 6 above, there has been no consultation, communication, agreement or arrangement with any competitor regarding: (a) prices; (b) geographical area where product or service will be rendered (market allocation); (c) methods, factors or formulas used to calculate prices; (d) the intention or decision to submit or not to submit a quote; (e) the submission of a quotation which does not meet the specifications and conditions of the quotation; or (f) submitting a quotation with the intention not to win the contract. 8. In addition, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications and conditions or delivery particulars of the products or services to which this call for quotation relates. 9. The terms of this quotation have not been, and will not be, disclosed by the supplier, directly or indirectly, to any competitor, prior to the date and time of the official quotation opening or of the awarding of the contract. 10. I am aware that, in addition and without prejudice to any other remedy provided to combat any restrictive practices related to quotations and contracts, quotations that are suspicious will be reported to the Competition Commission for investigation and possible imposition of administrative penalties in terms of section 59 of the Competition Act, Act 89 of 1998, and/or may be reported to the National Prosecuting Authority (NPA) for criminal investigation, and/or may be restricted from conducting business with the public sector for a period not exceeding ten (10) years in terms of the Prevention and Combating of Corrupt Activities Act, Act 12 of 2004, or any other applicable legislation.

______Signature Date

______Name (PRINT) (For and on behalf of the Supplier (duly authorised)) (* Consortium: a Joint Venture or Consortium means an association of persons for the purpose of combining their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of a contract.)

19 Certificate of Independent Quotation Determination

(This page must be completed and returned by the bidder when submitting the offer)

(10) PROOF OF INSURANCES / INSURANCE BROKER’S WARRANTY

Proof of Insurances

Suppliers must either attach proof of the following insurances required in terms of the General and Special Conditions of Contract to this schedule or submit an Insurance Broker’s Warranty (see attaced pro-forma on following page) attesting to their compliance herewith:

1) Public Liability Insurance for this contract is R20 000 000 3. Motor Vehicle Insurance 2) Registration or insurance in terms of the Compensation for Occupational Injuries and Diseases Act, Act 130 of 1993. 3) n/a

Failure to submit proof of all the above, either with this quotation or within any further time for submission stated in a written request from the CCT, will result in the Supplier’s quotation being declared as non- responsive.

20 Proof of Insurances

(This page must be completed and returned by the bidder when submitting the offer) Insurance Broker’s Warranty (Pro Forma)

Letterhead of supplier’s Insurance Broker

Logo

Date ______

CITY OF CAPE TOWN City Manager Civic Centre 12 Hertzog Boulevard Cape Town 8000

Dear Sir

QUOTATION NO.: SH11800119

QUOTATION DESCRIPTION: POWER TRANSFORMER OIL SAMPLING AND ANALYSIS

NAME OF SUPPLIER: ______

I, the undersigned, do hereby confirm and warrant that all the insurances required in terms of the abovementioned contract have been issued and/or in the case of blanket/umbrella policies, have been endorsed to reflect the interests of the CITY OF CAPE TOWN with regard to the abovementioned contract, and that all the insurances and endorsements, etc, are all in accordance with the requirements of the contract.

I furthermore confirm that all premiums in the above regard have been paid.

Yours faithfully

Signed:

For: (Supplier’s Insurance Broker)

21 Proof of Insurances

(This page must be completed and returned by the bidder when submitting the offer) (11) DETAILS OF KEY STAFF

NOT USED

22 Key Staff

(This page must be completed and returned by the bidder when submitting the offer)

(12) FUNCTIONALITY

NOT USED

BIDDERS MUST HOWEVER COMPLETE ANNEXURES A AND B IN COMPLIANCE WITH THE ADDITIONAL CONDITIONS OF QUOTATION CLAUSES 2.1.6.1 TO 2.1.6.3 – SEE QUOTATION CONDITIONS (B) FOR DETAILS.

FAILURE TO PROVIDE THIS INFORMATION MAY RENDER THE BID NON-RESPONSIVE.

23 Functionality

(This page must be completed and returned by the bidder when submitting the offer) ELIGIBILITY TO QUOTE ANNEXURE ‘A’: RECENT RELEVANT EXPERIENCE OF SERVICE PROVIDER

The BIDDER shall only detail work or contracts undertaken recently that entailed: (a) Power transformer oil sampling (b) Power transformer oil analysis – details of analysis done are to be specified

Only company experience that occurred during the most recent 24 month must be listed below. NOTE: Failure to provide the requested information may render the bid non-responsive.

(a) POWER TRANSFORMER OIL SAMPLING

CLIENT’S DETAILS TYPE OF RELEVANT WORK (Location where work was DATE OF CONTRACT VALUE OF CONTRACT PREVIOUSLY PERFORMED performed, company name, contact name & phone number)

(b) POWER TRANSFORMER OIL ANALYSIS – details of analysis done are to be specified CLIENT’S DETAILS TYPES OF ANALYSES (Location where work was PERFORMED ON TRANSFORMER DATE OF CONTRACT VALUE OF CONTRACT performed, company name, OIL contact name & phone number)

24 Functionality

(This page must be completed and returned by the bidder when submitting the offer)

ELEGIBILITY TO QUOTE ANNEXURE ‘B’: STAFF AND LABORATORY . NOTE: Failure to provide the requested information may render the bid non-responsive.

(1) PROPOSED PERSONNEL THAT WILL COLLECT TRANSFORMER OIL/GAS SAMPLES

QUALIFICATION or TRADE No. OF YEARS NON- NAME and PROPOSED (Insert highest RELEVANT EXPERIENCE PERMANENT RELEVANT PERMANENT ID NUMBER POSITION level of (Describe) EXPERIENCE education achieved) Tick as appropriate

(2) PRPOSED PERSONNEL THAT WILL ANALYSE TRANSFORMER OIL/GAS SAMPLES QUALIFICATION or TRADE No. OF YEARS NAME and PROPOSED (Insert highest RELEVANT EXPERIENCE NON- RELEVANT PERMANENT ID NUMBER POSITION level of (Describe) PERMANENT EXPERIENCE education achieved)

25 Functionality

(This page must be completed and returned by the bidder when submitting the offer) (3) PROPOSED PERSONNEL THAT WILL EVALUATE THE TRANSFORMER OIL/GAS SAMPLE ANALYSES QUALIFICATION or TRADE No. OF YEARS NAME and PROPOSED (Insert highest RELEVANT EXPERIENCE NON- RELEVANT PERMANENT ID NUMBER POSITION level of (Describe) PERMANENT EXPERIENCE education achieved)

(4) ACCREDITATION OF LABORATORY TO BE USED TO ANALYSE AND EVALUATE

NAME OF LABORATORY LOCATION SANAS ISO

1.

26 Functionality

(This page must be completed and returned by the bidder when submitting the offer) (13) ENTITY REQUIREMENTS NOT USED

27 Functionality

(This page must be completed and returned by the bidder when submitting the offer)

(A) SPECIFICATION(S)

As part of the City of Cape Town preventive maintenance strategy the City requires oil and gas sampling and analysis to be conducted on its high voltage power transformers, located within the City of Cape Town metropolitan area (see location details below).

1. GENERAL REQUIREMENTS

1.1. The service provider shall provide the following routine and emergency services:

1.1.1. Taking transformer oil and gas samples on high voltage power transformers

1.1.2. Analysing these samples for the following metrics:

1.1.2.1. Dissolved Gas Analysis (DGA)

1.1.2.2. Water content / Moisture

1.1.2.3. Dielectric Strength

1.1.2.4. Acidity

1.1.2.5. Furan analysis

1.1.2.6. Polychlorinated Biphenyl

1.1.3. Recording all measurements done

1.1.4. Conducting basic evaluation of the analysis results against specified limits

1.1.5. Providing a results and evaluation report to the City of Cape Town

1.2. The service provider shall only utilise competent people, that are properly trained and instructed to effectively, efficiently and safely perform the work and all requirements of the specified services. 1.3. The service provider must be equipped and competent to provide all of the service items detailed in the Pricing Schedule. 1.4. Before sampling may commence, the Service provider shall compile and submit a detailed work schedule to the CCT representative, for acceptance. 1.5. The Service provider shall be responsible for ensuring that he provides his own transport to and from site and be able to move his sampling equipment with this transport.

1.6. Two classes of sampling and analysis services are required, viz routine and emergency.

1.7. The routine services must meet the following requirements: 1.7.1. Total turn around time from receipt of order/request for service to delivery of report: 10 working days 1.7.2. The routine sampling, analysis and report would typically include the following (the order would detail the specific analyses required) : 1.7.2.1. Dissolved Gas Analysis (DGA) 1.7.2.2. Water content / Moisture 1.7.2.3. Dielectric Strength 1.7.2.4. Acidity 1.7.2.5. Furan analysis 1.7.2.6. Polychlorinated Biphenyl (only occasionally) 1.7.2.7. Degree of polymerisation (DP) Insulating paper

1.8. The emergency services must meet the following requirements: 1.8.1. Total turn around time from request for service to delivery of telephonic report: 48 hours 1.8.2. The emergency sampling, analysis and report would typically include the following (he order would

28 Specifications

(This page must be completed and returned by the bidder when submitting the offer) detail the specific analyses required) : 1.8.2.1. Dissolved Gas Analysis (DGA) 1.8.2.2. Water content / Moisture 1.8.2.3. Dielectric Strength 1.8.2.4. Acidity 1.8.2.5. Furan analysis 1.8.2.6. Polychlorinated Biphenyl Analysis ( (only occasionally) 1.8.2.7. Degree of polymerisation (DP) Insulating paper (only occasionally)

1.9. Duration and Notice 1.9.1. The duration of the POWER TRANSFORMER OIL SAMPLING AND ANALYSIS contract shall be for a maximum of 12 months from Commencement Date, and may be terminated by giving one calender month notice.

2. DETAILED SPECIFICATION - OIL AND GAS SAMPLING 2.1. The oil and gas samples must be taken in accordance with the attached CCT Power Transformer Oil and Gas Sampling Procedures - see Specification Annexures A and B - Particular specification PXZ 2.2. Furthermore the general safety precautions detailed in NRS 079 - Part 1 need to be complied with at all times.

3. DETAILED SPECIFICATION – SAMPLE ANALYSIS

3.1. All samples taken must be processed and analysed within 7 days of taking the sample.

3.2. The analyses of the various oil/gas samples shall be done in accordinance with the following international standards detailed below.

The following standards are applicable to the transformer oil/gas analyses:

Transformer oil analyses Standard

Dissolved Gas Analysis (DGA) IEC 60567 / ASTM D3612-02

Moisture content IEC 60814

Dielectric Strength IEC 60156

Acidity IEC 62021-1

Furan 2 – furaldehyde ASTM 5837-99 / IEC 61198

Polychlorinated Biphenyl ASTM D4059 / IEC 61619 / SANS 290

Degree of polymerisation (DP) Insulating paper ASTM 4243 / IEC 60450

3.3. Laboratory requirements 3.3.1. The laborarory that will be utilised by the service provider to conduct the analyses ordered shall comply with the following minimum requirements:

3.3.2. The laboratory facility shall be able to process samples collected tins and syringes in a clean and safe environment.

3.3.3. All transformer oil/gas samples collected shall only be processed and analysed by an established laborarotory that is equipped to undertake all the specified analyses. This laboratory shall be SANAS accredited and shall be ISO 9001 accredited. Copies of both SANAS and ISO accreditation certificates shall be submitted as part of this bid (see Eligibility to Quote: Annexure B).

3.3.4. Latest valid calibration certificate of all instruments used in service providers laboratory for transformer oil testing shall be submitted with test reports.

29 Specifications

(This page must be completed and returned by the bidder when submitting the offer) 3.3.5. The facility should be able to perform all the oil analysis and tests listed on the pricing schedule.

3.3.6. The facility standards practice should run on a daily basis (calibration checks).

3.3.7. The laboratory must be able to accept and process urgent or emergency oil/gas samples.

3.4. Emergency sampling and analysis

3.4.1. Besides the routine, scheduled sampling and analysis, the City of Cape Town may occasionally require oil samples and analysis to be done in cases of emergency. In such emergencies, the service provider will be required to sample and analyse and report on an urgent basis.

3.4.2. These emergency services will be triggered telephonically. The telephonic request will be followed by a request by an email and an official order as soon as possible therafter.

3.4.3. Where emergency samples and analysis are requested, the service provider will inform the City of Cape Town High Voltage manager or an appointed field services delegate of the results as soon as the test has been completed, either by email or telephonically. and submit a written report within 48 hours.

4. DETAILED SPECIFICATION – REPORTING

4.1. The Service provider shall be responsible for supplying a test reports for each sample analysed.

4.2. These test reports shall detail, as a minimum, the following detail :

4.2.1. method of testing (provide detail of applicable procedure/standard) 4.2.2. All the measurements derived from the individual analyses ordered 4.2.3. For DGA, all the standard gas ratios, as per standard IEC 60599 4.2.4. Identify all measurements and ratios that do not comply or meet the limits specified in standard IEC 60599 4.3. Each report shall be signed by the Lab Manager or duely delegated person 4.4. The report shall be provided in the following formats: 4.4.1. one page hard copy, and 4.4.2. pdf as per attached sample Report Form (see (4.8) below), submitted to the CCT Representative

4.5. The service provider is expected to maintain a secure record of all the measurements, ratios and comments provided for each test, as specified above, in an Microsoft Excel spreadsheet as per sample to be proved by the City of Cape Town. This analysis spreadsheet sheet shall be made available to the City on request, as and when required, at no extra cost.

4.6. For any emergency analyses ordered, the service provider shall, in addition to the above requirements, provide an initial summary report to : Manager HV Substations telephonically, followed by an email on the first working day therafter. This initial emergency analysis report shall identify and convey any unusual or out of limits measurements/ratios.

4.7. All data acquired by the service provider in the process of executing any of the work and services specified in this document, is and shall remain the exclusive property of the City of Cape Town, and may not be reproduced, shared or used for any other purpose without the explicit permission in writing from the CCT Representative.

30 Specifications

(This page must be completed and returned by the bidder when submitting the offer) 4.8. SAMPLE REPORT FORM

The sample report form shall contain the following minimum information for each transformer sampled: Substation name: Emergency Sample: Transformer no. or name: Work order No.: Sample Point: Sample Container no: Make: Date Sampled: Serial number: Date Received: Plant voltage (kV): Date Logged: Capacity (MVA): Date Authorised: Oil volume (L): Ambient temperature: Sampling Reason: Transformer oil sample temperature: Sampling condition Transformer Max temperature (as per OTI (PrevailingWeather max indicator): condition):

4.9. In addition, the test report shall detail the results and evaluation of the following analyses , as specified above:

4.9.1. Dissolved Gas Analysis (DGA) 4.9.2. Water content / Moisture 4.9.3. Dielectric Strength 4.9.4. Acidity 4.9.5. Furan analysis 4.9.6. Polychlorinated Biphenyl 4.9.7. Degree of polymerisation (DP) Insulating paper 4.9.8. DGA ratios 4.9.9. Colour of the oil sample (as per standardised colour chart see ASTM D1500) 4.9.10. Comments/Notes

5. SCHEDULING AND PROGRAMMING OF ROUTINE SAMPLING AND ANALYSES

In order to schedule oil sampling and analyses ordered by the City, the service provider shall provide the CCT Representative with a proposed sampling programme for approval.

The power transformers to be sampled are located in three High Voltage Substation areas, viz HV SS East, North and South. The contact persons to acquire access to sites in these areas are:

Area Contact person Cell Tel Email HV SS North Anthony Von Allemann 084 909 9301 021 444 2325 [email protected] HV SS South Ralph February 084 888 1066 021 400 4798 [email protected] HV SS East Leon Henning 084 630 7990 021 444 4413 [email protected] Manager HV SS Kevin Pattenden 084 630 7988 021 400 4796 [email protected]

31 Specifications

(This page must be completed and returned by the bidder when submitting the offer) 6. SERVICE LOCATIONS:

The service provider shall, at his own expense familiarise himself with all the transformer oil and gas sampling points provided on the transformers to be sampled.

The Site Location of all the power transformers as well as the applicable high voltage substations areas are :

Station Name Area Address Bellville South Substation E Cnr. Sacks Circle and Van Eyck Street Brackenfell Substation E Escom Crescent,Brackenfell Boston Substation E 27 Rhos Street, Boston, Bellville

City (East) Substation E Cnr Belrail Road and Adam Tas Square

Durbanville Substation E Cnr Fair Trees and Sport Road Doordekraal Substation E Carl Cronje Drive, Tygervalley Waterfront Elsies River Substation E Cnr. Starck and Jager Rd Eversdal Substation E Fair Trees Rd, Eversdal Gordons Bay Substation E Sir Lowrys Road Helderberg Substation E Old Main Rd, off N2, Somerset West Kraaifontein Substation E off Mostert Street, Kraaifontein Cnr. Tiger Ave. and Jannie Rossouw St, Windsor Park, Langeberg Substation E Kraaifontein cnr.Langverwacht and Saxdowne Rd, Langverwacht Substation E Eensgovonden, Kuilsriver

Lourens river Substation E Cnr. N2 and Victoria St, Somerset West Marais Substation E Kiaat Rd, Kraaifontein Morgen Gronde Substation E Cnr. Cecil Morgan Dr, and Rubicon Boulevard N1 Substation E Off Giel Basson Drive,behind M-Web,Parow Oakdale Substation E Bloemhof Parow South Substation E Cnr. Stellenberg Rd and Industria Ring Rd Sacks Circle Substation E Sans Fibres, Peter Barlow Dr, Bellville Somerset West Substation E Cnr. Seargent St, and Church St Strand Substation E Cnr. Altena Rd, and Altena St Tiervlei Substation E Cnr. De La Rey St and Duncan St Triangle Substation E Cnr. Atomic St and Uranium St, Peter Barlow dr Tygerberg Hospital Substation E Tygerberg Hospital, Parow Tygerdal Substation E behind N1 City, Goodwood Uitkamp E Falcon Str,Durbanville Westhof E Cnr. Van Riebeeckhof Weg and Selborne Slot St Montague Gardens Main Substation N Montague Gardens Milnerton Main Substation N Omuramba Road, Milnerton Century City Main Substation N Century City Dr, behind shell garage Kensington Main Station N Cnr. Nyman / 8th Ave Woodstock Main Substation N Cnr Stuckeris and Selkirk Street Tamboerskloof Main Substation N Cnr Watson and Loop Street, Cape Town Constitution Main Substation N 51 Constitution St, Zonnebloem Foreshore Main Substation N 14 Martin Hammerschlag Way Roggebaai Main Substation and Switching Station N Cnr. Coen Steytler and Eastern Boulevard Mouille Point Main Substation N Cnr. Helen Suzman Boulevard and Portswood Rd

32 Specifications

(This page must be completed and returned by the bidder when submitting the offer) City Main Substation N Cnr Strand / Hudson Street Green Point Main Substation N Cnr Hellen Suzman Boulevard / Portswood Road Sea Point Main Substation N 19 Tramway Road, Seapoint Koeberg Road Main Substation and Switching N Black river Parkway/Table bay Boulevard Station Observatory Main Substation N Cnr Main Road and Station Road, Observatory Broad Road Main Substation N Cnr Main Rd / Broad Rd. Observatory Bonteheuwel Main Substation N Vanguard Drive / David Profit St Bofors Main Substation N Cnr Bofors Circle / Carrier Way Jan Smuts Main Substation N Cnr Jan Smuts Drive / 12 Avenue Athlone Power Station N Settlers Way (N2) off Bunga Ave Depot Main Station N Neil Hare Rd, Atlantis Gardenia Main Station N Cnr. Gardenia Crescent and Charles Uys dr, Atlantis Sampson Main Station N 24 Sampson Road, Atlantis John Dreyer Main Station N John Dreyer St, Atlantis Midlands Main Station N Silverstream Road, Atlantis Grosvenor Main Substation N Cnr Grosvenor Ave and Athens Ave., Atlantis William Gourlay Main Substation N William Gourlay St, Atlantis Lansdowne Main Substation S 20 Induland Avenue Retreat Main Substation S cnr Main Rd and Roscommon Rd, Heathfield Bisschop Main Substation S 15 Lentedal Rd Vanguard Main Substation S Cnr Klifontein and Saturn Rd, Surrey Estate, Athlone Grassy Park Main Substation and Switching Station S Montague Gift Drive, Grassy Park Pelican Park Main Station S Tinkerbird Street, Pelican Park Muizenberg Main Substation S Cnr Prince George Drive and Vrygrond Ave Sun Valley Main Substation S Cnr Irene and Buller Louw Drive, Sunvalley Steenberg Main Substation S Cnr Military Rd and Main Rd, Steenberg Spine Road S Cnr. Spine and Park Rd Gugulethu Main Substation S Govern Mbeki Rd, Guguletu Mitchells Plain Main Substation S Portulaca Crescent, Mitchells Plain Cnr Weltevreden Road and Vanguard Drive, Weltevreden Valley Main Substation S Mitchells Plain Eisleben Drive S Cnr. Eisleben Rd / Silversands Ave Eastridge Main Station S Cnr. A.Z Berman Drive / Imperial Crescent Constantia Main Substation S 57 Southern Cross Drive Newfields Main Substation S offLodewyk Rd.,Newfields Piers Road MS S Piers Road, Wynberg Loch Road Main Substation and Switching Station S Loch Rd, Kenilworth Clovelly Main Substation S Clovelly Rd Rosmead Avenue Main Substation and Switching S Rosmead Ave,Wynberg Station Newlands Main Station S Off Palmyra Road Epping Main Station S Jan Smuts Drive, Epping

33 Specifications

(This page must be completed and returned by the bidder when submitting the offer) 7. QUALITY CONTROL 7.1. CCT will routinely cross check transformer oil sample analyses either by ordering duplicate or repeat tests, or by ordering such verification tests from an independent laboratory.

7.2. Should it be established that erroneous test results have been supplied by the service provider, the City of Cape Town retains the right to order new samples, analyses and test reports at no cost to the City.

8. HEALTH AND SAFETY SPECIFICATION 8.1. The Service Provider shall comply with all the applicable requirements of the Occupational Health and Safety Act and Regulations. 8.2. The Service Provider shall enter into an Occupational Health and Safety Agreement with the Employer before the commencement of any work on site. 8.3. The Service Provider shall:

8.3.1. Create and maintain a safe and healthy work environment; 8.3.2. Execute the work in a manner that complies with all the requirements of the OHS Act and all its associated regulations, and in so doing, minimize the risk of incidents occurring; and 8.3.3. Respond to the instructions issued by the City’s Representative

8.4. The Service Provider shall ensure that all workers are issued with the necessary personal protective clothing. This is a requirement for anyone entering the High Voltage substations, in accordance to NRS 040.

8.5. The Service Provider shall with respect to the work sites and the work that is contemplated:

8.5.1. Cause a preliminary hazard identification to be performed by a competent person before commencing any physical construction activity; 8.5.2. Evaluate the risks associated with such work constituting a hazard to the health and safety of such employees and the steps that need to be taken to comply with the OHS Act; and 8.5.3. As far as is reasonably practicable, prevent the exposure of such employees to the hazards concerned or, where prevention is not reasonably practicable, minimize such exposure.

8.6. The sampling work on site shall only be executed by personnel with a valid NRS 040 / ORHVS Responsible Persons authorization, this personnel shall have the necessary competence and experience to work safely within a substation and in close vicinity of live equipment and should provide the proof of a valid NRS 040 certificate. The successful Bidder will be required to provide the CCT representative with copies of the above authorisation within 10 working days of the Commencement Date.

8.7. The Service Provider shall carry out regular inspections and audits to ensure that the work is being performed in accordance with the requirements of this Specification.

8.8. It is the service providers responsibility to ensure that all applicable statutory codes and conditions are conformed to, including those regulating work in the vicinity of active machinery and energized power lines. The service provider shall ensure that personnel are qualified, and show proof of competence upon request.

8.9. The Service Provider shall before the commencement of any work on Site and during such work, cause risk assessment(s) to be performed by a competent person. Such assessment(s) shall as a minimum:

8.9.1. Identify the risks and hazards to which persons may be exposed to;

8.9.2. Analyse and evaluate the identified risks and hazards;

34 Specifications

(This page must be completed and returned by the bidder when submitting the offer) 8.9.3. Implement work procedures, including the use of any personal protective equipment or clothing and the undertaking of periodic “toolbox talks” or inductions before undertaking hazardous work, in order to mitigate, reduce or control the risks and hazards that have been identified;

8.9.4. The Service Provider shall ensure that as far as is reasonably practicable, ergonomic related hazards are also analysed, evaluated and addressed in the risk assessment.

8.10. The Service Provider shall ensure that oil spills are cleaned and shall provide their oil spill clean up kit. It is their responsibility to dispose oil and chemicals.

8.11. Sampling transformers that contain PCBs : 8.11.1. Prior to working on suspected or confirmed PCB-contaminated equipment, a special Health, Safety and Environmental plan and protection measures must be in place.

8.11.2. Only staff that that have been trained on chemical safety, electrical safety and spill management are permitted to sample and handle oil from a transformer that is known or suspected to contain PCBs.

35 Specifications

(This page must be completed and returned by the bidder when submitting the offer) SPECIFICATION ANNEXURE A: PARTICULAR SPECIFICATION PXZ : TRANSFOPRMER AND NER OIL SAMPLING

CITY OF CAPE TOWN

ELECTRICITY GENERATION & DISTRIBUTION – HIGH VOLTAGE

[TENDOR NO……………………]

PARTICULAR SPECIFICATION PXZ

TRANSFORMER AND NER OIL SAMPLING

PXZ.1 SCOPE

This specification covers oil sampling for transformers and neutral earthing resistors compensators

PXZ.2 DEFINITIONS Energizing: When voltage is applied to the unit. This will include the term “soaking” or on load. Filtered oil (polishing): Oil that has been filtered to improve the dielectric strength to 70 kV/2.5mm gap and water content to 10mg/kg.

Specialist: An experienced person who regularly performs specific tasks for which he has been specially educated and trained and of which he has and maintains an in depth knowledge.

Topping- up: Refers to the action of correcting the oil level in a conservator tank, where the level of the oil is not lower than the Buchholz relay. If the oil is below the Buchholz level, the Filling procedure shall apply.

New oil: Virgin oil which complies in all respects with SABS 555. However, the following test limits shall apply before filling into dedicated oil containers for shipment and usage.

 Dielectric strength (DS) not lower than 70kV/2.5mm gap.  Water Content (WC) not more than 10mg/Kg (or ppm). Regenerated oil: Reprocessed used oil which complies in all respects with SABS 555

However, the following test limits shall apply before filling into dedicated oil containers for shipment and usage,

PXZ.3 SAFETY

All work shall be carried out in accordance with the Occupational Health and Safety Act and Regulations.

PXZ.4 GENERAL REQUIREMENTS

a) Oil sampling shall be carried out as described below. b) Oil samples shall be clearly and fully labelled as described below c) Oil samples shall be protected against rough handling and extreme temperatures during storage and transport. An approved sampling device for taking samples from drums to test for dielectric strength (DS) and water content (WC).

36 Specifications

(This page must be completed and returned by the bidder when submitting the offer)

PXZ.5 PREFERRERD OIL SAMPLING POINTS

The same sampling point shall be used for every routine sample. This shall be labelled “ Routine sampling point.”

a) Units with a Buchholz gas relay This valve at the end of the Buchholz relay oil pipe shall be used as the routine sampling point and it shall be marked accordingly.

NOTE: It may be necessary to replace inadequately sized copper tubing and/or valve to obtain a satisfactory flow of approximately 500 m /min take a maximum of 5 min to fill a 1 sample container

b) Units without a Buchholz relay or tubing to ground level from the Buchholz relay The transformer main tank drain valve shall be used as the routine sampling point and it shall be marked accordingly.

PXZ.6 GENERAL OIL SAMPLE PROCEDURE

Precautions

Hazards: Do not climb onto “live” units to take oil samples

a) Take data for the sample labels only from the units nameplate, and NOT FROM LOGBOOKS b) Use only the approved oil sample tins and labels. c) Use only the marked sample points.

Buchholz sampling kit

d) One 6 200 tube e) Sample tins f) Sample Labels g) One 10 bucket h) Chamois leather

Main tank drain valve sampling kit

e) 50 mm valve flange and gasket f) Hose coupling g) One 1 hose h) Sample tins i) Sample labels j) One 10 /bucket k) Chamois leather l) Set of tools

Caution

a) An oil drum for waste oil shall be available on site. This oil shall be returned for recycling b) For correct water concentration, take routine samples only in fine weather. c) DO NOT touch or breathe onto oil sample. d) Clean the sampling flange and valves only with a chamois leather to avoid fibres. e) Clean all sampling apparatus. f) If the sample oil does come into contact with the sampler’s hands or breath, the sample shall be retaken fibres in the oil will drastically reduce the dielectric strength.

37 Specifications

(This page must be completed and returned by the bidder when submitting the offer) PZX.7 UNITS FITTED WITH A BUCHHOLZ RELAY WITH TUBING TO GROUND LEVEL FOR DEGASSING SAMPLING

a) The sample shall only be taken at ground level from the valve at the end of the tubing for de-gassing sampling b) Complete a sampling label, giving all the requested information including:  the reason for sampling  the top oil temperature (OTI- Oil temperature Indicator)  Transformer data shall be taken from the transformer nameplate. c) Clean the sampling valve with a chamois leather d) Open the valve and allow approximately 0.5 l of oil to run into the waste bucket Close the valve and connect the 6 200 mm tube to the valve e) Open the valve and again allow approximately 0.5 of oil to run through the tube into the waste bucket. f) Rinse the tin by half filling it with oil. Replace the cap and rotate the tin slowly, ensuring that the oil covers all areas inside the tin. Empty the tin into the waste bucket. Repeat twice g) When rinsing, do not shake the tin as foaming may occur. This will have an adverse effect on the test results, particularly the DGA, and possibly the DS, if tested soon afterwards. h) Hold the tube in the neck of the tin and while avoiding foaming fill the tin until the oil overflows. The tube shall not touch the oil at any stage. i) Place the tin on a flat surface and squeeze the sides very slightly until the oil overflows Replace the cap firmly before releasing the pressure. j) With the tin upside down, rotate the tin slowly while holding it close to the ear to listen for bubbles resulting from incomplete filling. Retake the sample if bubbles are heard. k) Ensure that samples arrive at the laboratory within one (1 ) week

PXZ.8 TRANSFORMER UNITS WITHOUT BUCHHOLZ RELAY

a) Samples shall only be taken from the transformer main tank drain valve b) Complete a sampling label giving all the requested information including the reason for sampling and the top oil gauge temperature (OTI - Oil Temperature Indicator) Transformer data shall be taken from the transformer nameplate c) Clean the sampling flange and valves with a chamois leather d) Remove the plug fit the hose coupling to the sampling flange and connect sampling hose e) Open the drain valve and allow approximately 5 of oil to run vigorously into the bucket, thereby rinsing the hose and valve and removing any free water that may have collected in the valve and flange. f) Adjust the valve to give a steady flow. Do not operate the valve again until the sampling is complete. g) Rinse the tin by half filling it with oil Replace the cap and rotate the tin slowly ensuring that the oil covers all areas inside the tin. Empty the tin into the bucket. Repeat twice h) When rinsing does not shake the tin as foaming may occur. This will have an adverse effect on the test results particularly the DGA and possibly the DS if tested soon afterwards i) Hold the tube in the neck of the tin and while avoiding foaming fill the tin until the oil overflow. The tube shall not touch the oil at any stage j) Place the tin on a flat surface and squeeze the sides very slightly until oil overflows. Replace the cap firmly before releasing the pressure. k) With the tin upside down rotate the tin slowly while holding close to the ear to listen for bubbles resulting from incomplete filling Retake the sample if bubbles are heard l) Ensure that samples arrive at the laboratory within one (1 ) week

38 Specifications

(This page must be completed and returned by the bidder when submitting the offer) ANNEXURE B: PARTICULAR SPECIFICATION PXZ : TRANSFOPRMER GAS SAMPLING

CITY OF CAPE TOWN

ELECTRICITY GENERATION & DISTRIBUTION – HIGH VOLTAGE

[TENDOR NO……………………]

PARTICULAR SPECIFICATION PXZ

GAS SAMPLING PROCEDURE

PXZ.1 SCOPE

This procedure deals with the methods for sampling and analysis of free gases and for sampling and analysis of gases dissolved in oil, from oil-filled equipment such as power and instrument transformers.

PXZ.2 SAMPLING

Sampling of Gases from Gas Cushions and Gas-Collecting (Buchholz) Relays

General Remarks Gas samples from relays should be taken from the equipment with the minimum delay Changes in composition caused by the selective reabsorption of components may occur if free gases are left in contact with oil certain precautions are necessary in the taking of gas samples. The connection between the sampling device and the sampling vessel must avoid the ingress of air. Temporary connection should be as short as possible any rubber or plastic tubing used should have been proved to be impermeable to gases. Gas samples should be properly labelled and analyzed without delay and in any case within 7 days. Oxygen, if present in the gas, may react with any oil drawn out with the sample. Oxidation is delayed by excluding light from the sample, for example, by wrapping the syringe in aluminium foil. The transport of samples is facilitated by the use of special containers which hold the samples firmly in place during transport.

PXZ.3 SAFETY

All work shall be carried out in accordance with the Occupational Health and Safety Act and Regulations.

PXZ.4 GENERAL REQUIREMENTS

a) An impermeable oil resistant plastic or rubber tube provided with a connector to fit onto a suitable sampling connection of the relay or gas cushion. b) A gas-tight syringe of suitable size (25 cm3 to 250 cm3). Medical or veterinary quality glass syringes with ground-in plungers may be suitable; alternatively, syringes with oil proof seals may be used. c) Transport containers - These should be designed to hold the syringe firmly in place during transport.

PXZ.5 SYRINGE SAMPLES FOR DISSOLVED GAS ANALYSIS

The same sampling point shall be used for every routine sample. This shall be labelled “Routine sampling point.”

d) Units with a Buchholz gas relay this valve at the end of the Buchholz relay oil pipe shall be used as the routine sampling point and it shall be marked accordingly.

39 Specifications

(This page must be completed and returned by the bidder when submitting the offer)

NOTE: It may be necessary to replace inadequately sized copper tubing and/or valve to obtain a satisfactory flow of approximately 500 m /min take a maximum of 5 min to fill a 1 sample container.

e) Units without a Buchholz relay or tubing to ground level from the Buchholz relay the transformer main tank drain valve shall be used as the routine sampling point and it shall be marked accordingly. f) The plastic stopcock, which comes with the syringe, must remain firmly affixed to the syringe at all times to prevent leaks and to securely close the syringe for shipment. g) When obtaining oil samples for gas analysis, it is important that the sample never be subjected to a vacuum, which would tend to degas the oil and lead to inaccurate test results. h) This means that the syringe should be filled without pulling on the plunger. It will help to follow the sampling procedure if you remember that the handle of the plastic stopcock points to the closed port of the stopcock.

PXZ.6 SAMPLING PROCEDURE

i) The apparatus to be sampled should be under positive pressure. j) For transformers sealed with an inert gas, check the pressure gauge to make sure it does not indicate a negative pressure. k) The head of oil in the transformer may be enough to overcome a partial vacuum and allow the sample to be taken. l) To ensure that the vacuum will not draw air into the transformer, attach a length of Tygon tubing, filled with clean oil, to the sampling valve before cracking the valve open. m) Carefully observe the direction of oil movement in the tube and close the valve immediately if the oil flow is towards the transformer. Do not allow air to be drawn into the transformer! Air can only enter the transformer when it is under a vacuum. n) The valve through which the sample is to be taken should be flushed by allowing about half of a gallon of oil to flow to a waste container the connections should be possible and filled with oil at the start of sampling. o) Sampling valve is opened. If a positive pressure exists, the three-way cock is carefully opened and any oil present allowed to flow to waste when gas reaches the three-way cock, the latter is turned to disconnect the waste and connect the syringe. p) Cock is then opened and the syringe allowed to fill under the hydrostatic pressure, taking care that its plunger is not expelled. q) When a sufficient sample has been taken, cock is closed and the apparatus is disconnected. r) Any oil in the syringe is expelled by inverting the syringe and applying gentle pressure to the plunger. s) In the absence of a positive pressure within the equipment, a supplementary air pump should be connected between the equipment sampling valve and cock and used to pump gas from the equipment. The equipment sampling valve must be closed at the end of sampling.

40 Specifications

(This page must be completed and returned by the bidder when submitting the offer)

41 Specifications

(This page must be completed and returned by the bidder when submitting the offer) FORMS FOR CONTRACT ADMINISTRATION (where applicable)

1.1 The supplier shall complete, sign and submit with each monthly statement for payment, the following updated returns (the format of which are attached as Annexures to this document):

1. Monthly Project Labour Report; 2. B-BBEE Sub-contract Expenditure Report; 3. Joint Venture Expenditure Report.

1.2 The Monthly Project Labour Report must include details of all labour (including that of sub- contractors) that are South African citizens earning less than R350.00 per day, as adjusted from time to time (excluding any benefits), who are employed on a temporary or contract basis on this contract in the month in question.

1.3 In addition to the Monthly Project Labour Report the Supplier shall simultaneously furnish the CCT with copies of the employment contracts entered into with such labour, together with certified copies of identification documents as well as evidence of payments to such labour in the form of copies of payslips or payroll runs. If the worker is paid in cash or by cheque, this information must be recorded on the envelope and the worker must acknowledge receipt of payment by signing for it and proof of such acknowledgement shall be furnished to the CCT.The Monthly Project Labour Reports shall be completed and submitted in accordance with the instructions therein.

1.4 The B-BBEE Sub-contract Expenditure Report is required for monitoring the prime contactor’s compliance with the sub-contracting conditions of the Preference Schedule.

1.5 The Joint Venture Expenditure Report is required for monitoring the joint venture’s/consortium/partnership compliance with the percentage contributions of the partners as quoted, where the joint venture/consortium/partnership has been awarded preference points in respect of its consolidated B-BBEE scorecard.

42 Specifications

(This page must be completed and returned by the bidder when submitting the offer) (B) QUOTATION CONDITIONS

The standard CCT quotation conditions are not reproduced in this quotation document. These quotation conditions must be downloaded from the CCT website by following this link: http://web1.capetown.gov.za/web1/procurementportal

By submitting a quotation suppliers warrant that they have familiarised themselves with the aforesaid quotation conditions.

ADDITIONAL QUOTATION CONDITIONS

The quotation condition listed below are in addition to those contained in the CCT standard quotation conditions and must be fully complied with:

Add the following after clause 2.1.6: 2.1.6.1 Company experience It is essential that only suitably qualified and experienced service provider be appointed. The Service Provider shall demonstrate recent experience and accreditation in the area of power transfor/switchgear oil sampling and analysis and must submit information regarding their recent experience in the specified area that is relevant to the services specified.

This information is to be entered into Schedule: Elegibility – Annexure A.

The experience required shall be in the field of expertise required for the scope of the work of this quotation.

The information to be supplied in Annexure A must be verified by at least two recent references. These are to be attached to Annexure A.

Only those quotations submitted by service providers who are compliant herewith at the date of quotation submission will be declared responsive.

2.1.6.2 Staff skills and experience It is essential that suitably qualified and experienced personnels, capable of doing:  Oil sampling  Transformer oil analysis,  Evaluation of transformer oil analysis are provided by the service porovider to execute the specified duties. The service provider shall demonstrate recent experience of the proposed personnel related to specific services detailed in the specification. This information is to be detailed in schedule: Elegibility – Annexure B. The information to be supplied in Annexure B must be supported by copies of up to date CVs and relevant training certificates, for all personnel proposed. These are to be attached to Annexure B.

Only those quotations submitted by service providers who are compliant herewith at the date of quotation submission will be declared as responsive.

2.1.6.3 Analysis laboratory accreditation/ceritification It is essential that that the transformer oil/gas analysis is undertaken by a suitably equipped and accredited laboratory, as specified in this document. The service provider shall provide information on the proposed laboratory, as well as the SANAS and ISO accreditation of the laboratory. This information is to be detailed in schedule: Elegibility – Annexure B. The information to be supplied in Annexure B must be supported by certified copies of the current SANAS and ISO accrediatation certificates. These certificates are to be attached to Annexure B.

Only those quotations submitted by service providers who are compliant herewith at the date of quotation submission will be declared as responsive.

43 Quotation Conditions

(This page must be completed and returned by the bidder when submitting the offer)

Clause 3.3: Receiving / Opening of quotation submissions Add the following clauses after clause 3.3.1 3.3.2 Open quotation submissions in the presence of suppliers’ representatives who choose to attend at the time stated in the General Quotation Information. 3.3.3 Quotations will be opened immediately after the closing time for receipt of quotations or as soon as practical thereafter at the Tender Submission Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard , Cape Town. 3.3.4 Announce the name of each supplier whose quotation offer is opened and, where possible, the prices and the preferences. 3.3.5 Make available a record of the details announced at the quotation opening meeting on the CCT’s website 3.3.6 Make available the pricing schedules upon written request.

Clause 3.9.3.4: Applicable Codes of Good Practise for Broad Based Black Econmomic Empowerement The applicable codes for this quotation is the Generic Codes of Good Practise for Broad Based Black Econmomic Empowerement.

44 Quotation Conditions

(This page must be completed and returned by the bidder when submitting the offer)

(C) SPECIAL CONDITIONS OF CONTRACT

The standard CCT Special Conditions of Contract are not reproduced in this quotation document. These special conditions must be downloaded from the CCT website by following this link: http://web1.capetown.gov.za/web1/procurementportal

By submitting a quotation suppliers warrant that they have familiarised themselves with the aforesaid Special Conditions of Contract.

ADDITIONAL SPECIAL CONDITIONS OF CONTRACT

The special conditions listed below are in addition to those contained in the CCT standard Special Conditions of Contract and must be fully complied with:

Clause 3: General Obligations

Add the following after clause 3.5.12:

3.5.13 Deliver the goods in accordance with the contract and with all reasonable care, diligence and skill in accordance with generally accepted professional techniques and standards.

Add the following after clause 3.6.7:

3.6.8 Brief the supplier and issue all documents, information, etc. in accordance with the contract

Clause 10.1: Delivery Period of Goods

The delivery period for this contract will be 10 working days for routine samples and 48 hours for emergency samples

Clause 11: Insurance

Add the following after clause 11.2 (a)

g) The amount required for each claim for public liability insurance for this contract is R 20 million

Clause 15.2: Warranty Period

The warranty period for this contract will be 6 months

Clause 22.1: Penalty for late delivery

The penalty applicable to this contract will be R500 per day

45 Special Conditions of Contract

(This page must be completed and returned by the bidder when submitting the offer)

(D) GENERAL CONDITIONS OF CONTRACT (National Treasury - General Conditions of Contract (revised July 2010))

The National Treasury Conditions of Contract are not reproduced in this quotation document. These conditions of contract must be downloaded from the CCT website by following this link: http://web1.capetown.gov.za/web1/procurementportal

By submitting a quotation suppliers warrant that they have familiarised themselves with the aforesaid General Conditions of Contract.

46 General Conditions of Contract

(This page must be completed and returned by the bidder when submitting the offer)

(E) OCCUPATIONAL HEALTH AND SAFETY AGREEMENT

Agreement made and entered into between the City of Cape Town (hereinafter called the ‘employer’) and

……………………...... …………………………………...... …………………………………………………… , (Contractor/Mandatary/Company/CC Name)

IN TERMS OF SECTION 37(2) OF THE OCCUPATIONAL HEALTH AND SAFETY ACT, ACT No. 85 OF 1993 AS AMENDED.

In respect of Quotation Number DESCRIPTION - POWER TRANSFORMER OIL SAMPLING AND ANALYSI :

I, ……………………………………....……………………………...... , representing

……………………...... …………………………………...... …………………………………. , as an employer in its own right, do hereby undertake to ensure, as far as is reasonably practicable, that all work will be performed and all equipment, machinery or plant used in such a manner as to comply with the provisions of the Occupational Health and Safety Act, 85 of 1993 (OHSA), and the Regulations promulgated thereunder.

I furthermore confirm that I am/we are registered with the Compensation Commissioner and that all registration and assessment monies due to the Compensation Commissioner have been fully paid, or that I/we are insured with an approved, licenced compensation insurer.

COID ACT Registration Number: ______

OR Compensation Insurer: ______Policy No.: ______

I undertake to appoint, where required, suitable competent persons, in writing, in terms of the requirements of OHSA and the Regulations, and to charge him or them with the duty of ensuring that the provisions of OHSA and Regulations as well as the Council’s Special Conditions of Contract, Way Leave, Lock-Out and Work Permit Procedures are adhered to as far as reasonably practicable.

I further undertake to ensure that any subcontractors employed by me will enter into an occupational health and safety agreement separately, and that such subcontractors comply with the conditions set.

I hereby declare that I have read and understand the appended Occupational Health and Safety Conditions and undertake to comply therewith at all times.

I hereby also undertake to comply with the Occupational Health and Safety Specification and Plan.

Signed at ______on the ______day of ______20____.

______Witness Mandatary

Signed at ______on the ______day of ______20____.

______Witness for and on behalf of City of Cape Town

47 OHS Agreement

(This page must be completed and returned by the bidder when submitting the offer) PART F CONTRACT MONITORING DOCUMENTS

Annex 1 – Monthly Project Labour Report Annex 2 – B-BBEE Sub-Contract Expenditure Report Annex 3 – Partnership/ Joint Venture (JV) / Consortium Expenditure Report

48 Contract Monitoring Documents

(This page must be completed and returned by the bidder when submitting the offer)

49 Contract Monitoring Documents

(This page must be completed and returned by the bidder when submitting the offer)

50 Contract Monitoring Documents

(This page must be completed and returned by the bidder when submitting the offer)

ANNEXURE 2: BBBEE Sub-Contract Expenditure Report (Pro Forma)

TENDER NO. AND DESCRIPTION:

SUPPLIER:

B-BBEE SUB-CONTRACT EXPENDITURE REPORT

Rand Value of the contract (as defined in R B-BBEE Status Level of Prime Contractor Schedule 4: Preference Schedule) (P*)

Name of Sub-contractor B-BBEE Status Total value of Value of Sub- Value of Sub-contract (list all) Level of supplier1 Sub-contract contract work work to Sub- (excl. VAT)1 to date contractors with a (excl. VAT)1 lower B-BBEE Status Level than supplier

Sub-contractor A R R R

Sub-contractor B R R R

Sub-contractor C R R R

1Documentary evidence to be provided Total: R

Expressed as a percentage of % P*

Signatures

Declared by supplier to be true and correct: Date:

Verified by CCT Project Manager: Date:

51 Contract Monitoring Documents

(This page must be completed and returned by the bidder when submitting the offer) ANNEXURE 3: Partnership/ Joint Venture (JV) / Consortium/ Expenditure Report (Pro Forma)

TENDER NO. AND DESCRIPTION:

SUPPLIER:

PARTNERSHIP/ JOINT VENTURE (JV)/ CONSORTIUM EXPENDITURE REPORT

Rand value of the contract (as B-BBEE Status Level of Partnership/ defined in R Joint Venture (JV)/ Consortium Schedule 4: Preference Schedule) (P*)

Name of partners to B-BBEE Percentage Total value of Value of Value of partner’s the Partnership/ JV / Status Level contribution of partner’s partner’s contribution as a Consortium (list all) of each each partner as contribution contribution to percentage of the partner at per the (excl. VAT)1 date work executed to contract Partnership/ JV/ (excl. VAT)1 date award Consortium B = A% x P* Agreement1 C D = C/P*x100

A

Partner A % R R %

Partner B % R R %

Partner C % R R %

1Documentary evidence to be provided

Signatures

Declared by supplier to be true and correct: Date:

Verified by CCT Project Manager: Date:

52 Contract Monitoring Documents