Southampton & Solent Region Venue Guide 2014
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SOUTHAMPTON & SOLENT REGION VENUE GUIDE 2014 [email protected] www.destinationsouthampton.com About Us For expert help finding your perfect venue contact us today For expert help finding your perfect venue contact us today About Us If your looking to plan an event or conference Destination Southampton is here to help, we exist to help promote Southampton as a place to hold meetings, conferences and business events About Us A time saving conference, venue finding & planning service for businesses Planning a conference can be a daunting task-especially if you’re still learning about your chosen destination, so extra support from within that place can make a real difference. Destination Southampton is here to help. The bureau exists to promote Southampton & the region as a place to hold meetings, conferences and business events and to support meeting planners throughout the organising process. We offer FREE and unbiased advice to any event organiser to make it easier for you to bring your conference to our region. VENUE FINDING SERVICES PAGE 03 We can help to: MEET THE TEAM PAGE 04 • Find the perfect venue • Arrange inspections & viewings EVENT MANAGEMENT PAGE 05 • Event manage your event • Negotiate rates for venues & suppliers DELEGATE SERVICES PAGE 06 • Provide admin support & registration services SOUTHAMPTON GATEWAY TO THE WORLD PAGE 07 • We can be onsite to meet & greet your delegates FUTURE SOUTHAMPTON & FACTS PAGE 08 GET IN TOUCH CELEBRATING 50 YEARS PAGE 09 Destination Southampton Limited WHAT OUR CLIENTS SAY PAGE 10 Basepoint, Andersons Road, Southampton, Hampshire, SO14 5FE VENUE & SUPPLIER INDEX PAGE 11 Tel: 0845 226 9944 Fax: 0845 226 5484 FEATURED VENUES PAGE 12 – 48 Email: [email protected] /destinationsouthampton & /cruiseandstay MAP OF VENUES PAGE 49 @cruiseandstay & @destsouthampton FEATURED SUPPLIERS PAGE 50 – 56 Find us on Google+ VENUES AT A GLANCE PAGE 57 – 58 Find us on YouTube 01 Destination Southampton Venue Guide 2014 Destination Southampton Venue Guide 2014 02 ResidentialAbout Us VenueFor expert For help expert finding help your finding perfect your venue perfect contact venue us contact today us today. For expert help finding your perfect venue contact us today About Us We can find your perfect venue in MEET THE TEAM the Southampton & Solent region Use the team in the know! Step 1 5 STEPS TO MAKING YOUR JOB EASIER You let us know what you’re looking for: Whether it’s a meeting for ten or a conference • Your dates for thousands Destination Southampton can • The approximate number of delegates save you time and energy. • Catering and accommodation requirements • Your preferred style of venue SHIRLEY PINN HANNAH ROWLEY MICHELLE O’CONNEL • The objectives of your event Events Director Conference & Events Administrator Accounts • Plus anything else you would like to include in your event. Shirley@ Hannah @ Michelle @ destinationsouthampton.com destinationsouthampton.com destinationsouthampton.com Step 2 @shirleypinn @han_rowley Our knowledgeable team will research your requirements and aim to get back to you on the same day or within 24 hours with a bespoke proposal outlining rates and availability at the venues which have the most suitable facilities for your event. Event support team: We will help you by negotiating rates, answering any questions and by arranging a visit to help ensure you choose the perfect venue. Step 3 Choose your venue. Jane Carley Kelly Southwell Andy Walker Debbie Rigney Kate Walker Step 4 We will make the venue booking on your behalf, while assisting with, amongst other things: • Full event management • Sourcing AV, theme, décor and transport support • Checking accommodation availability and pricing Destination Southampton’s service is provided • Managing your delegates room bookings FREE of charge to anyone thinking about • Helping to promote and to boost attendance at holding an event in or around Southampton your event. We will check your contracts. and the Solent, contact our team today! • Email: [email protected] Step 5 Call: You make practical arrangements directly with your venue, and 0845 226 9944 come to Southampton to enjoy a well-attended and successful event! 03 Destination Southampton Venue Guide 2014 Destination Southampton Venue Guide 2014 04 About Us For expert help finding your perfect venue contact us today For expert help finding your perfect venue contact us today About Us DELEGATE SERVICES Your delegates have arrived from all over the UK or internationally, let us give them a warm welcome to Southampton and the region. Our delegate services include: • Airport or train station meet & greet • Arrangement of transfers to and from the conference venue • Meet & greet at the venue Full Event Management – • Local information packs & maps on arrival • Local information desk available on request Delivering Certainty • Accommodation booking service for attendees where they are required to make their own arrangements At Destination Southampton we realise the value of offering total certainty regardless of the challenges and timescales involved, or how complex the objectives. Our dedicated and experienced events team provide highly effective project management, from the initial venue research brief through to the on-site delivery and final reconciliation. We deliver a consistently high level of service by working in partnership with all the stakeholders involved in the event. We are dedicated and skilled in pulling every aspect of an event together to make sure it meets our clients’ objectives. Our attention to detail ensures the overall success of the event, and allows our clients to focus on the scientific content of the meeting. We do this by: • PROJECT MANAGEMENT: Providing clients with a consistent and dedicated project manager to manage every aspect of your event. • VENUE: Conducting a full venue inspection during the planning phase to ensure that all Health & Safety considerations and risk assessments are fulfilled. • PRODUCTION: Conducting a full review of all logistical and production elements and reporting all findings to project stakeholders. • REGISTRATION: Using our bespoke system to enhance the registration and meeting management process from the perspective of all stakeholders. • TRAVEL: Utilising our partner travel team who are instrumental in recommending the most appropriate travel options & travel costs. Our dedicated travel consultants then work as part of the project team to manage all travel-related aspects of the event. • ON-SITE: Providing on-site management through working closely with all stakeholders to guarantee the seamless delivery of the event, from the arrival at the airport through to the delegate flow around a complex program of breakout groups and all other meeting related activities, private dinners and partner programs. • MATERIALS: Producing event support materials such as joining instructions, badges, agenda packs etc.. 05 Destination Southampton Venue Guide 2014 Destination Southampton Venue Guide 2014 06 About Us For expert help finding your perfect venue contact us today For expert help finding your perfect venue contact us today About Us KEY EVENTS IN THE REGION 2014 Southampton The facts and the figures GLOW IN THE PARK 19th February 2014 • Southampton was granted city status by Royal Charter on 24th BRITISH TITANIC SOCIETY CONFERENCE & EXHIBITION February 1964 and celebrates its 50th anniversary this year. 12th April 2014 MOSCOW STATE CIRCUS • Population of over 222,000 of which 41,500 are students 27th April – 5th May 2014 at the city’s two universities. CHRISTCHURCH FOOD & WINE FESTIVAL 2014 10th & 11th May 2014 7,300 businesses operate within the city. ACE CRUISE CONVENTION 2014 • 22nd & 23rd May 2014 BARRY MANILOW AT AGEAS BOWL • Southampton is one of the greenest cities in Europe, with 24th May 2014 ten large parks and 326 acres of common. HOLI ONE 7th June 2014 • Over 1 million passengers will pass through the SEAWORK EXHIBITION CruiseTerminals during 2014. 10th – 12th June 2014 ISLE OF WIGHT FESTIVAL 12th – 15th June 2014 • More than 2 million passengers will pass through Southampton Airport in 2014. ROUND THE ISLAND RACE 21st June 2014 GOODWOOD FESTIVAL OF SPEED • More than 2.5 million passengers will travel on Red 26th – 29th June 2014 Funnel Ferries to the Isle of Wight in 2014, travelling WINCHESTER HAT FESTIVAL through Southampton. Southampton the gateway to 4th – 6th July 2014 THAI FESTIVAL 5th & 6th July 2014 the world. MELA FESTIVAL 12th July 2014 What Is Southampton LETS ROCK SOUTHAMPTON 12th July 2014 most famous for? We have the infrastructure to host ENGLAND V INDIA TEST CRICKET • The UK’s premier cruise port. 27th July 2014 major international events as a region. FARNBOROUGH INTERNATIONAL AIRSHOW 14th – 20th July 2014 • The home of ocean sailing in the UK and hosting many Our sucesses include: international sailing events. NEW FOREST SHOW 29th – 31st July 2014 Music concerts and festivals at Southampton Football Club, The COWES WEEK • ‘Titanic’ set sail from Southampton in 1912. Ageas Bowl, Southampton Common, Broadlands and Beaulieu Motor 2nd – 8th August 2014 Museum, Southampton International Boat Show, Clipper Around the THE GREAT DORSET STEAM FAIR The first prototype Spitfire was manufactured World Yacht Race, Seawork Exhibition, 27th – 31st August 2014 • in Southampton. Tall Ships, Millennium Youth Games and The Titanic Conference. BOURNEMOUTH AIR FESTIVAL 28th – 31st August 2014 Southampton is one of only two cities in the world that THE GREAT DORSET STEAM