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School Council Report (EL) 63 - 65

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School Council Report (EL) 63 - 65 ST. THOMAS AQUINAS RCSRD NO. 38 BOARD OF TRUSTEES’ REGULAR PUBLIC BOARD MEETING 4906 – 50 Avenue, Leduc, AB September 21, 2016 Board of Trustees' PD 9:30 a.m. Public Meeting 10:30 a.m. A G E N D A 1. Opening (TH) 1.1 Call to Order 1.2 Opening Prayer (HE) 1.3 Public Forum 1.4 Approval of Agenda 1.4.1 Additions 1.4.2 Deletions 1.4.3 Changes Recommendation: “That the Board approve the agenda as _________________.” 1.5 Delegations 1.5.1 Alberta Summer Games Team: Mr. Taylor Stiles, Games Manager and Mr. John Bole, Chairman 2. Minutes of the Meeting (TH) 2.1 Approval of Minutes 5 - 8 "That the Board approve the minutes of the Regular meeting held August 17, 2016 as circulated." Regular Board Minutes - August 17, 2016 3. Action Items 3.1 NCEA Conference (TD) 9 NCEA Conference 3.2 Christ The King Jr/Sr High School Grade 9 Field Trip Request (TD) 11 - 23 "That the Board give approval to Christ The King Jr/Sr High School's request for the grade 9 students to travel to Victoria, BC from May 18-21, 2017 as presented. It is understood that the Regular Board September 21, 2016 Page 1 of 87 Board assumes no financial liability to the students and/or their parents should the Board cancel an approved student trip." CTK Grade 9 Field Trip Request - Victoria BC 3.3 Superintendent of Schools Evaluation 2016-2017 "That the Board approve the Superintendent Evaluation for the period of September 1, 2016 to August 31, 2017 to be facilitated by Mr. Terry Gunderson, Education Consultant of the ASBA and to be held at STAR Central Office on September 12, 2017." 3.4 ACSTA Executive (TH) "That the Board support the nomination of St. Thomas Aquinas Roman Catholic Schools' Vice Chair, John Tomkinson, to the ACSTA Vice President position at the November 2016 ACSTA Annual General Meeting and provide financial support to a maximum of $1000." 4. Committee Reports 4.1 Finance (SB) 25 - 26 Finance Committee Report 4.2 Grievance 4.3 Labour 4.4 Student Review 4.5 Teacher-Board Advisory (TBAC) 4.6 Long Range Planning 4.7 Policy Development (SK) 27 Policy Committee Report 4.8 Alberta School Boards Association (ASBA) (ML) 4.9 Alberta Catholic School Trustees Association (ACSTA) (SK) 29 - 30 ACSTA Report 5. In-Camera Items 5.1 As per Policy 7 (5.2) Individual Employees (TH) 6. Business Items 6.1 Board Chair Report (TH) 31 Regular Board September 21, 2016 Page 2 of 87 Board Chair Report 6.2 Superintendent Report (TD) 33 - 34 Superintendent Report 6.3 Secretary-Treasurer Report (EL) 35 - 36 Secretary-Treasurer Report 6.4 Father Leduc Catholic School Update (TD) 6.5 Ecole Mother d'Youville School Update (TD) 6.6 Enrolment Update (TD) 6.7 Beaumont Joint Meeting (TD) 6.8 Divisional Clothing Order (TH/TD) 6.9 Board Self-Evaluation (TH) 6.10 Child & Youth Advocate Act Review (TH) 37 - 56 Child & Youth Advocate Act Review LO_CYAA_DiscussionGuide 6.11 Ward Review (TH) 6.12 Value Scoping Input (TH) 6.13 STAR Light Day (KB) 6.14 RTI Rubric (KB) 6.15 Pre-Kindergarten to Kindergarten Retention (KB) 57 Preschool Retention Rates 2016 6.16 Junior High Complimentary Course Divisional Offerings (KB) 59 - 61 Junior High Divisional Offerings as of June 2016 6.17 St. Anthony School Council Report (EL) 63 - 65 St. Anthony School Council Annual Report St. Anthony Parent Council Annual Statement 6.18 Sacred Heart School Council Report (EL) 67 - 68 Sacred Heart School Council Annual Report 6.19 Notre Dame School Council Report (EL) 69 - 78 Regular Board September 21, 2016 Page 3 of 87 Notre Dame School Council Annual Report 6.20 Board Positive Path Forward (TH) 79 Positive Path Forward 6.21 Board Annual Work Plan (TH) 81 - 82 Annual Work Plan_2016-17 6.22 Board Calendar (TH) 83 Calendar 6.23 Board Action Sheet (TD) 85 - 86 Board Action Sheet 6.24 Trustee Expense Claims (TH) 87 Trustee Expense Claim Form 7. Correspondence (TH) 8. Adjournment (TH) Regular Board September 21, 2016 Page 4 of 87 ST. THOMAS AQUINAS ROMAN CATHOLIC SEPARATE REGIONAL DIVISION NO. 38 Minutes of the Regular Meeting of the Board of Trustees held in the Board Room of the St. Thomas Aquinas Division Office, 4906 – 50 Avenue, Leduc, Alberta on Wednesday, August 17, 2016 PRESENT: Thalia Hibbs, Chair Sandra Bannard Dan Chalifoux Henry Effon Susan Kathol Michelle Lamer ALSO PRESENT: Troy Davies, Superintendent Kevin Booth, Assistant Superintendent Charlie Bouchard, Assistant Superintendent Edward Latka, Secretary-Treasurer Kim Beaupré, Recording Secretary Vince Burke, Manager of Communications ABSENT John Tomkinson, Vice-Chair Karen Richert Dan Svitich CALL TO ORDER: Chair Hibbs called the meeting to order at 10:30 a.m. OPENING PRAYER: Trustee Kathol led everyone in prayer. APPROVAL OF AGENDA Deletions Committee Reports Finance Grievance Labour Student Review Teacher-Board Advisory (TBAC) Long Range Planning Alberta School Board Association (ASBA) Alberta Catholic School Trustees Association (ACSTA) BANNARD “That the Board approve the agenda as amended.” 7 16/17 CARRIED UNANIMOUSLY Page 5 of 87 Regular Meeting – August 17, 2016 Page | 6-16/17 APPROVAL OF MINUTES EFFON "That the Board approve the minutes of the Regular meeting held June 8 16/17 15, 2016 as presented." CARRIED UNANIMOUSLY CHALIFOUX "That the Board approve the minutes of the Organizational meeting 9 16/17 held June 15, 2016 as presented." CARRIED UNANIMOUSLY ACTION ITEMS SACRED HEART SCHOOL ECS FULL DAY CALENDAR (CB) EFFON "That the Board approve the Sacred Heart ECS Full Day Calendar as 10 16/17 presented." CARRIED UNANIMOUSLY DIVISION PROMOTIONAL ITEMS LAMER "That the Board approve a $30 credit towards the purchase of branded 11 16/17 items for all staff and trustees in the Division up to$13,000 for the 2016-17 school year." CARRIED UNANIMOUSLY ALBERTA SCHOOL COUNCIL ASSOCIATION (ASCA) KATHOL "That the Board provide for the membership fees to the ASCA for all 12 16/17 Division school councils for the 2016-2017 school year." CARRIED UNANIMOUSLY EFFON "That the Board sponsor the attendance of two (2) members from each 13 16/17 Division school council to the 2016-2017 Alberta School Councils' Conference and Annual General Meeting by way of reimbursing the participants for the following: registration fee - as outlined in conference brochure/website travel - as per mileage rate outlined on Division Expense Claim Form meals - not applicable as meals are included in conference registration fee hotel - as per conference rate outlined in conference brochure/website Any expenses accrued over and above the duly noted, will be at the expense of the attendee." CARRIED UNANIMOUSLY Page 6 of 87 Regular Meeting – August 17, 2016 Page | 7-16/17 POLICY 7 - BOARD OPERATIONS KATHOL "That Policy 7 - Appendix B (6) be amended to read as follows: Chair’s 14 16/17 Communications Allowance per article 12.4 shall be set to a maximum of $70 per month." CARRIED UNANIMOUSLY BOARD SELF EVALUATION TEMPLATES KATHOL "That the Board approve, as revised, Sections 1, 2 and 3 of the Board 15 16/17 Self-Evaluation Template as 'Appendix A' to Policy 2 - Role of The Board." CARRIED UNANIMOUSLY COMMITTEE REPORTS Policy Development BUSINESS ITEMS Board Chair Report Superintendent Report Secretary-Treasurer Report Father Leduc Catholic School Update École Mother d’Youville School Update School/Central Office Board Presentation Schedule St. Benedict School Modular Update Superintendent Evaluation Board Self-Evaluation Deputy Superintendent Designation Ward Review Update Mission and Vision Signage Christ The King School Council Annual Report Reflection Day ASBA Issues Forum ACSTA Silent Auction Item Chair Hibbs recessed the meeting for lunch at 12:08 p.m. The meeting reconvened at 1:00 p.m. MLA Meetings Trustee Faith Development Plan Board Positive Path Forward Board Annual Work Plan Board Calendar Board Action Sheet Board Expense Claims Page 7 of 87 Regular Meeting – August 17, 2016 Page | 8-16/17 CORRESPONDENCE Chair Hibbs reviewed general correspondence with the Board. ADJOURNMENT Chair Hibbs adjourned the meeting at 1:16 p.m. _____________________________________ ____________________________________ CHAIR SECRETARY-TREASURER Page 8 of 87 Regular Meeting – August 17, 2016 Page | 9-16/17 Subject: NCEA Conference Information Action √ Background: Pursuant to the Superintendent’s contract, Board approval is sought to attend the National Catholic Education Association’s 2016-2017 annual conference scheduled this school year for April 18-20, 2017 in St. Louis, Missouri. The annual NCEA conference is one of the largest Catholic Education conferences in North America and features over 200 professional development sessions, keynote addresses, beautiful liturgies and special events. The theme of this year’s conference is: Lead, Learn, Proclaim. Early bird registration rates open in September. Recommendation: “That the Board approves the Superintendent’s request to attend the National Catholic Education Association conference in St. Louis, April 18-20, 2017.” Regular Board Meeting – September 21, 2016 Page 9 of 87 Page 10 of 87 Christ The King JUNIOR/SENIOR HIGH SCHOOL 3511 Rollyview Road, Leduc, Alberta T9E 6N4 Ph. (780) 986-6859 Fax. (780) 986-8186 September 1st , 2016 RE; Grade 9 Field Trip Victoria Dear Mr. Robinson, Please accept the following proposal for a four day grade nine field trip May 18-21 of 2017 to Victoria, B.C. For the past ten years, Grade 9 students from Sacred Heart School have participated in a trip to Victoria, British Columbia. Building on the traditions of Sacred Heart, we are hoping to establish our own travel experiences. In addition to experiences of travel with friends and travelling on their own, I believe that the educational possibilities of such a trip to Victoria are endless.
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