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07-27-16 Regular Meeting Agenda

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07-27-16 Regular Meeting Agenda MEETING PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT REGULAR , Jr. , ADMINISTRATIVE SERVICE CENTER Solis Uxer 9050 Viscount Blvd. N. N. Board of Trustees Room - #A200 El Paso, Texas 79925 DATE: July 27, 2016 5:30 p.m. Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent 1.0 GENERAL FUNCTIONS 1.1 Call to Order Present 1.2 Roll Call Not Present 1.3 The Board of Trustees may conduct an executive or closed session pursuant to the Chapter 551 of the Texas Government Code for one or more of the following reasons: (1) Consultation with its attorney to seek or receive legal advice or consultation regarding pending or contemplated litigation or for any purpose authorized by law; (2) discussion about the value or transfer of real property; (3) discussion about a prospective gift or donation; (4) consideration of specific personnel matters; (5) discussion about security, personnel or devices; or (6) discussion of certain economic development matters. The Board may also announce that it will go into executive session on any item listed on this agenda if the subject matter is permitted for a closed session by provisions of Chapter 551 of the Texas Government Code. Any vote regarding these items shall be taken in open session. Motion 1.4 Approval of Minutes: Exhibit 1.4 Second Ayes June 29, 2016 – Special Pages 1-3 Nays Abstain June 29, 2016 – Regular Pages 4-22 The minutes recorded in the agenda are a summary of the presentations and actions taken. Tape recorded minutes comprise the full official minutes. 1.5 Welcome to Guests and Staff Members , Jr. , Solis Uxer N. N. Belen B. Robles B. Belen Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Mrs. Selena Ms. E. Mr. John Docket Consent 1.6 Open Forum 1.7 Presentations by Individuals, Groups, and Organizations: 1.7.1 Dr. William Serrata (College President) will recognize individuals who have retired from the College District. 1.7.2 Optional presentations will be made by the presidents of the Classified Staff Association, the Professional Staff Association, the Faculty Association, and the Student Government Association. 1.8 Communications: None 1.9 Board of Trustees Business: None 1.10 Board Reports 1.10.1 Treasurer’s Report Exhibit 1.10.1 June 30, 2016 Pages 23-49 No action is necessary. Agenda Regular July 27, 2016 Page 2 , Jr. , Solis Uxer N. N. Belen B. Robles B. Belen Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Mrs. Selena Ms. E. Mr. John Docket Consent 1.10.2 President’s Report 1.10.2.1 Dr. Serrata will update the Board of Trustees and audience on recent events that have transpired at the College. Motion 1.11 Consent Docket Second Ayes Nays Abstain Motion 2.0 ADMINISTRATION - NONE Second Ayes Nays Abstain Agenda Regular July 27, 2016 Page 3 , Jr. , Solis N. N. Fierro r. John E. Uxer E. r. John 3.0 PERSONNEL Mr. Art Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent Motion 3.1 Full-Time Institutionally-Funded Actions Exhibit 3.1 Second Ayes Pages 50-52 Nays Abstain Motion 3.2 Full-Time Externally Funded Actions Exhibit 3.2 Second Ayes Page 53 Nays Abstain Motion 3.3 Information Items Exhibit 3.3 Second Ayes (No action required) Page 54 Nays Abstain Motion 3.4 Consideration and deliberation on the salary increases for No Exhibit Second the College employees for the 2016-2017 fiscal year. Ayes Nays Abstain Agenda Regular July 27, 2016 Page 4 , Jr. , Solis N. N. r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent Motion 4.1 Consideration and deliberation on the approval of a Exhibit 4.1 Second contract award with USI Southwest, Inc. for commercial Ayes property, automobile, crime, general liability, educator’s Page 55 Nays Abstain legal liability, and cyber security insurance in the amount not to exceed $514,008. Note: To approve a one-year contract to provide insurance coverage for district-wide commercial property, automobile, crime, general liability, educator’s legal liability, and cyber security insurance. Funding is provided by the Insurance Property account. Resource Person: Josette Shaughnessy Motion 4.2 Consideration and deliberation on the approval to award Exhibit 4.2 Second contracts for advertising to various TV stations for fiscal Ayes year 2016-2017 in an amount not to exceed $165,000 in the Pages 56-69 Nays Abstain aggregate. Note: To awards contracts for College advertising to various TV stations for fiscal year 2016-2017. Funding is provided by the Marketing & Community Relations budget and other College departments. Resource Person: Josette Shaughnessy Agenda Regular July 27, 2016 Page 5 , Jr. , Solis N. N. r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent Motion 4.3 Consideration and deliberation on the approval to award Exhibit 4.3 Second contracts for advertising to various radio stations for fiscal Ayes year 2016-2017 in an amount not to exceed $135,000 in the Pages 70-79 Nays Abstain aggregate. Note: To award contracts for College advertising to various radio broadcasters for fiscal year 2016-2017. Funding is provided by the Marketing & Community Relations budget and other College departments. Resource Person: Josette Shaughnessy Motion 4.4 Consideration and deliberation on the approval of Exhibit 4.4 Second expenditures for district-wide advertising services with Ayes several publication vendors for fiscal year 2016-2017 in an Pages 80-89 Nays Abstain amount not to exceed $130,000 in the aggregate. Note: To approve expenditures for district-wide advertising services with several publication vendors for fiscal year 2016- 2017. The Marketing & Community Relations Department is in addition asking for the flexibility to advertise in other smaller community publications on an as needed basis. Funding is provided by each individual departmental budget. Resource Person: Josette Shaughnessy Agenda Regular July 27, 2016 Page 6 , Jr. , Solis N. N. r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent Motion 4.5 Consideration and deliberation on the approval of a Exhibit 4.5 Second contract extension with PeopleAdmin, Inc. to continue to Ayes provide web-based recruitment, position and performance Page 90 Nays Abstain management in the amount of $79,258. Note: To extend the contract with PeopleAdmin, Inc., the College’s web-based, applicant tracking and performance appraisal system. Funding is provided by the Information Technology Software Maintenance account. Resource Person: Josette Shaughnessy Motion 4.6 Consideration and deliberation on the approval to award Exhibit 4.6 Second contracts for outdoor advertising for fiscal year 2016-2017 Ayes in an amount not to exceed $70,000 in the aggregate. Pages 91-97 Nays Abstain Note: To award contracts for outdoor advertising to Clear Channel Outdoor and El Paso Southwest Outdoor, Inc. for fiscal year 2016-2017. The Marketing & Community Relations Department is in addition asking for flexibility in choosing locations for the billboards. Funding is provided by the Marketing & Community Relations budget and other College departments. Resource Person: Josette Shaughnessy Agenda Regular July 27, 2016 Page 7 , Jr. , Solis N. N. r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent Motion 4.7 Consideration and deliberation on the approval to award Exhibit 4.7 Second contracts for cinema advertising for fiscal year 2016-2017 Ayes in an amount not to exceed $65,000 in the aggregate. Pages 98-102 Nays Abstain Note: To award contracts for College advertising at various cinema theaters for fiscal year 2016-2017. Funding is provided by the Marketing & Community Relations budget and other College departments. Resource Person: Josette Shaughnessy Agenda Regular July 27, 2016 Page 8 , Jr. , Solis N. N. r. John E. Uxer E. r. John 5.0 PHYSICAL FACILITIES Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent Motion 5.1 Consideration and deliberation on the approval of a Exhibit 5.1 Second contract with ECM International, Inc. to provide project Ayes management services for the implementation of Phase I (a) Page 103 Nays Abstain of the district-wide Master Plan in the amount not to exceed $3,759,180. Note: Requesting approval to enter into a contract with ECM International, Inc. to provide project management services for the implementation of Phase I (a) of the district-wide Master Plan. Funding is provided by the Project Reserve Fund. Resource Person: Josette Shaughnessy Motion 5.2 Consideration and deliberation on the approval to award Exhibit 5.2 Second a five (5) year contract to Olympus Building Services, Inc. Ayes for district-wide janitorial services in the annual amount Pages 104-110 Nays Abstain not to exceed $2,040,290. Note: Requesting approval of a five (5) year contract for the period of September 1, 2016 – August 31, 2021 for janitorial services.
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