MEETING

PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT

REGULAR

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ADMINISTRATIVE SERVICE CENTER

Solis

Uxer 9050 Viscount Blvd.

N. N. Board of Trustees Room - #A200 El Paso, Texas 79925

DATE: July 27, 2016 5:30 p.m.

Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent

1.0 GENERAL FUNCTIONS

1.1 Call to Order

Present 1.2 Roll Call Not Present

1.3 The Board of Trustees may conduct an executive or closed session pursuant to the Chapter 551 of the Texas Government Code for one or more of the following reasons:

(1) Consultation with its attorney to seek or receive legal advice or consultation regarding pending or contemplated litigation or for any purpose authorized by law; (2) discussion about the value or transfer of real property; (3) discussion about a prospective gift or donation; (4) consideration of specific personnel matters; (5) discussion about security, personnel or devices; or (6) discussion of certain economic development matters. The Board may also announce that it will go into executive session on any item listed on this agenda if the subject matter is permitted for a closed session by provisions of Chapter 551 of the Texas Government Code. Any vote regarding these items shall be taken in open session.

Motion 1.4 Approval of Minutes: Exhibit 1.4 Second

Ayes June 29, 2016 – Special Pages 1-3 Nays Abstain June 29, 2016 – Regular Pages 4-22

The minutes recorded in the agenda are a summary of the presentations and actions taken. Tape recorded minutes comprise the full official minutes.

1.5 Welcome to Guests and Staff Members

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Belen B. Robles B. Belen

Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Mrs. Selena Ms. E. Mr. John Docket Consent

1.6 Open Forum

1.7 Presentations by Individuals, Groups, and Organizations:

1.7.1 Dr. William Serrata (College President) will recognize individuals who have retired from the College District.

1.7.2 Optional presentations will be made by the presidents of the Classified Staff Association, the Professional Staff Association, the Faculty Association, and the Student Government Association.

1.8 Communications: None

1.9 Board of Trustees Business: None

1.10 Board Reports

1.10.1 Treasurer’s Report Exhibit 1.10.1

June 30, 2016 Pages 23-49

No action is necessary.

Agenda Regular July 27, 2016 Page 2

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Belen B. Robles B. Belen

Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Mrs. Selena Ms. E. Mr. John Docket Consent

1.10.2 President’s Report

1.10.2.1 Dr. Serrata will update the Board of Trustees and audience on recent events that have transpired at the College.

Motion 1.11 Consent Docket Second Ayes Nays Abstain

Motion 2.0 ADMINISTRATION - NONE Second Ayes Nays Abstain

Agenda Regular July 27, 2016 Page 3

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r. John E. Uxer E. r. John 3.0 PERSONNEL

Mr. Art Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 3.1 Full-Time Institutionally-Funded Actions Exhibit 3.1 Second

Ayes Pages 50-52 Nays Abstain

Motion 3.2 Full-Time Externally Funded Actions Exhibit 3.2 Second

Ayes Page 53 Nays Abstain

Motion 3.3 Information Items Exhibit 3.3 Second

Ayes (No action required) Page 54 Nays Abstain

Motion 3.4 Consideration and deliberation on the salary increases for No Exhibit Second the College employees for the 2016-2017 fiscal year. Ayes Nays Abstain

Agenda Regular July 27, 2016 Page 4

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r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES

Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 4.1 Consideration and deliberation on the approval of a Exhibit 4.1 Second contract award with USI Southwest, Inc. for commercial

Ayes property, automobile, crime, general liability, educator’s Page 55 Nays Abstain legal liability, and cyber security insurance in the amount not to exceed $514,008.

Note: To approve a one-year contract to provide insurance coverage for district-wide commercial property, automobile, crime, general liability, educator’s legal liability, and cyber security insurance. Funding is provided by the Insurance Property account.

Resource Person: Josette Shaughnessy

Motion 4.2 Consideration and deliberation on the approval to award Exhibit 4.2 Second contracts for advertising to various TV stations for fiscal

Ayes year 2016-2017 in an amount not to exceed $165,000 in the Pages 56-69 Nays Abstain aggregate.

Note: To awards contracts for College advertising to various TV stations for fiscal year 2016-2017. Funding is provided by the Marketing & Community Relations budget and other College departments.

Resource Person: Josette Shaughnessy

Agenda Regular July 27, 2016 Page 5

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r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES

Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 4.3 Consideration and deliberation on the approval to award Exhibit 4.3 Second contracts for advertising to various radio stations for fiscal

Ayes year 2016-2017 in an amount not to exceed $135,000 in the Pages 70-79 Nays Abstain aggregate.

Note: To award contracts for College advertising to various radio broadcasters for fiscal year 2016-2017. Funding is provided by the Marketing & Community Relations budget and other College departments.

Resource Person: Josette Shaughnessy

Motion 4.4 Consideration and deliberation on the approval of Exhibit 4.4 Second expenditures for district-wide advertising services with

Ayes several publication vendors for fiscal year 2016-2017 in an Pages 80-89 Nays Abstain amount not to exceed $130,000 in the aggregate.

Note: To approve expenditures for district-wide advertising services with several publication vendors for fiscal year 2016- 2017. The Marketing & Community Relations Department is in addition asking for the flexibility to advertise in other smaller community publications on an as needed basis. Funding is provided by each individual departmental budget.

Resource Person: Josette Shaughnessy

Agenda Regular July 27, 2016 Page 6

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r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES

Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 4.5 Consideration and deliberation on the approval of a Exhibit 4.5 Second contract extension with PeopleAdmin, Inc. to continue to

Ayes provide web-based recruitment, position and performance Page 90 Nays Abstain management in the amount of $79,258.

Note: To extend the contract with PeopleAdmin, Inc., the College’s web-based, applicant tracking and performance appraisal system. Funding is provided by the Information Technology Software Maintenance account.

Resource Person: Josette Shaughnessy

Motion 4.6 Consideration and deliberation on the approval to award Exhibit 4.6 Second contracts for outdoor advertising for fiscal year 2016-2017

Ayes in an amount not to exceed $70,000 in the aggregate. Pages 91-97 Nays Abstain Note: To award contracts for outdoor advertising to Clear Channel Outdoor and El Paso Southwest Outdoor, Inc. for fiscal year 2016-2017. The Marketing & Community Relations Department is in addition asking for flexibility in choosing locations for the billboards. Funding is provided by the Marketing & Community Relations budget and other College departments.

Resource Person: Josette Shaughnessy

Agenda Regular July 27, 2016 Page 7

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r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES

Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 4.7 Consideration and deliberation on the approval to award Exhibit 4.7 Second contracts for cinema advertising for fiscal year 2016-2017

Ayes in an amount not to exceed $65,000 in the aggregate. Pages 98-102 Nays Abstain Note: To award contracts for College advertising at various cinema theaters for fiscal year 2016-2017. Funding is provided by the Marketing & Community Relations budget and other College departments.

Resource Person: Josette Shaughnessy

Agenda Regular July 27, 2016 Page 8

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r. John E. Uxer E. r. John 5.0 PHYSICAL FACILITIES

Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 5.1 Consideration and deliberation on the approval of a Exhibit 5.1 Second contract with ECM International, Inc. to provide project

Ayes management services for the implementation of Phase I (a) Page 103 Nays Abstain of the district-wide Master Plan in the amount not to exceed $3,759,180.

Note: Requesting approval to enter into a contract with ECM International, Inc. to provide project management services for the implementation of Phase I (a) of the district-wide Master Plan. Funding is provided by the Project Reserve Fund.

Resource Person: Josette Shaughnessy

Motion 5.2 Consideration and deliberation on the approval to award Exhibit 5.2 Second a five (5) year contract to Olympus Building Services, Inc.

Ayes for district-wide janitorial services in the annual amount Pages 104-110 Nays Abstain not to exceed $2,040,290.

Note: Requesting approval of a five (5) year contract for the period of September 1, 2016 – August 31, 2021 for janitorial services. Funding is provided by the Custodial budget.

Resource Person: Josette Shaughnessy

Agenda Regular July 27, 2016 Page 9

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r. John E. Uxer E. r. John 5.0 PHYSICAL FACILITIES

Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 5.3 Consideration and deliberation on the approval to Exhibit 5.3 Second purchase Corbin entrance locks from IDN-Acme, Inc. in

Ayes the amount not to exceed $110,455. Page 111 Nays Abstain Note: Requesting approval to purchase Corbin entrance locks for approximately 500 offices district-wide. The purchase and installation of these devices will complete the project initiated by the EPCC Police Department earlier this year. Funding is provided by DW Office Security Lock Replacement budget.

Resource Person: Josette Shaughnessy

Motion 5.4 Consideration and deliberation on the approval to increase Exhibit 5.4 Second the current contract amount with Trane U.S., Inc. for the

Ayes rental of a 150-ton air cooled condensing unit to provide Page 112 Nays Abstain temporary cooling for the EPCC Northwest Campus in the amount not to exceed $70,000.

Note: Requesting approval to increase current contract from $46,000 to an amount not to exceed $70,000. Funding is provided by the NW Chiller Rental budget.

Resource Person: Josette Shaughnessy

Agenda Regular July 27, 2016 Page 10

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r. John E. Uxer E. r. John 6.0 CURRICULUM AND INSTRUCTION

Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 6.1 Consideration and deliberation on the acceptance of a three Exhibit 6.1 Second (3) year contract with West/Thompson Reuters for print

Ayes titles for legal materials for the Paralegal Program in the Pages 113-117 Nays Abstain amount of $66,581.

Note: Print titles are a requirement for the continued accreditation of the Paralegal Program. Legal materials are housed at the Valle Verde Campus. Funding is provided by the Valle Verde Library budget.

Resource Person: Steven Smith

Agenda Regular July 27, 2016 Page 11

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r. John E. Uxer E. r. John 7.0 STUDENT SERVICES

Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 7.1 Consideration and deliberation on the approval to award a Exhibit 7.1 Second contract to Rio Grande BPSI for the purchase and

Ayes installation of furniture in the Transmountain Student Page 118 Nays Abstain Union in the amount of $123,069.

Note: The furniture, selected by members of the Student Government Association, includes tables, chairs, benches, lounge furniture and outdoor patio furniture. The new furniture will enhance and encourage students to remain on campus by creating an environment more conducive for college students. Funding is provided by the Student Government Association budget.

Resource Person: Linda Gonzalez-Hensgen

Motion 7.2 Consideration and deliberation on the approval to award a Exhibit 7.2 Second contract to Troxell Communications, Inc. for audio visual

Ayes equipment and gaming infrastructure in the Page 119 Nays Abstain Transmountain Student Union in the amount of $143,210.

Note: This purchase will provide the Transmountain Student Union with displays and audio for student use for information and entertainment purposes. Funding is provided by the Student Government Association budget.

Resource Person: Linda Gonzalez-Hensgen

Agenda Regular July 27, 2016 Page 12

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r. John E. Uxer E. r. John 7.0 STUDENT SERVICES

Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 7.3 Consideration and deliberation on the approval of Exhibit 7.3 Second Continuing Education tuition rates for new courses.

Ayes Pages 120-122 Nays Abstain Note: As new courses are brought into the inventory, the Board of Trustees approves the associated tuition rates.

Resource Person: Steven Smith

Motion 7.4 Consideration and deliberation on the approval of Exhibit 7.4 Second Continuing Education tuition rates for revised courses.

Ayes Pages 123-126 Nays Abstain Note: Workforce and Continuing Education Department is requesting approval for changes in tuition.

Resource Person: Steven Smith

Agenda Regular July 27, 2016 Page 13

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r. John E. Uxer E. r. John 8.0 COMMUNITY SERVICES

Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 8.1 Consideration and deliberation on the acceptance of a Exhibit 8.1 Second monetary donation in the amount of $500.

Ayes Page 127 Nays Abstain Note: To accept a monetary donation from Joe Martinez to go towards the Summer Fitness Challenge Event.

Resource Person: Josette Shaughnessy

Motion 9.0 UNFINISHED BUSINESS Second Ayes Nays Abstain

Motion 10.0 ADJOURNMENT Second Ayes Nays Abstain

Agenda Regular July 27, 2016 Page 14 EL PASO COUNTY COMMUNITY COLLEGE DISTRICT

BOARD OF TRUSTEES MINUTES

June 29, 2016

Special - Workshop

REGULAR July 27, 2016 Exhibit 1.4

MINUTES

PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT

SPECIAL

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ADMINISTRATIVE SERVICE CENTER

Solis

Uxer 9050 Viscount Blvd.

N. N. Board of Trustees Room - #A200 El Paso, Texas 79925

DATE: June 29, 2016 4:00 p.m.

Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent

1.0 GENERAL FUNCTIONS

1.1 Call to Order – The meeting was called to order at 4:37 p.m. by Board of Trustees Chair Art Fierro.

Present 1.2 Roll Call – All members were present with the exception of Not Present Trustee Carmen Olivas Graham. Vice Chair Brian Haggerty arrived at 4:40 p.m.

1.3 A workshop shall be conducted concerning the 2016-2017 budget of the El Paso County Community College District. During the workshop the Board of Trustees may tour the Data Center, Information Technology Department at ASC Building A.

Deliberations by the Board of Trustees shall occur, although the budget shall not be adopted at the meeting.

Dr. William Serrata (College President) welcomed everyone and thanked them for attending. He introduced Mr. Fernando Flores (Interim Associate Vice President, Budget and Financial Services) to begin the budget presentation.

Mr. Flores commented that no tuition increase is anticipated unless there is a significant decrease in state funding or a decrease in current revenue. He discussed the possibilities of a possible state revenue shortfall of $9 billion due to declines in state revenues. He also noted that being in the second year of the biennium, there will be no additional funding. Mr. Flores stated that the tuition increase approved by the Board in the spring has been included in the updated revenue figures but is based on current enrollment trends. He also commented that the property tax revenue is based on the preliminary property valuation of $41.7 billion. Based on this figure, the effective tax rate would be $.129509 versus the current rate of $.133811 and the dollar difference would total $1 million. He stated that the certified number will be available at the end of July and more accurate numbers would be available.

Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Solis Selena Ms. Uxer E. Dr. John Docket Consent

Secretary Selena Solis requested a breakdown of the technology fund and the plant fund transfers. Mr. Haggerty requested a follow-up on other institutions charging students a fee to use credit card. Additionally, a request was made to question other institutions on the size of their police departments.

Mr. Flores provided preliminary budget summaries based on different salary enhancement proposals for the Board of Trustees to review. Dr. Serrata stated that Evergreen had recommended annual salary increases to eliminate compression from happening again. Dr. Serrata also commented that whichever scenario the Board chose, there will need to be a carry-over of funds into the next year because there will not be new money.

Motion 1.4 Adjournment Second

Ayes Motion to adjourn was made by Mr. Fierro and seconded by Nays Abstain Ms. Solis. Motion to adjourn passed. The meeting was adjourned at 5:35 p.m.

Minutes Special June 29, 2016 Page 2 EL PASO COUNTY COMMUNITY COLLEGE DISTRICT

BOARD OF TRUSTEES MINUTES

June 29, 2016

Regular

REGULAR July 27, 2016 Exhibit 1.4

MINUTES

PUBLIC MEETING OF THE BOARD OF TRUSTEES EL PASO COUNTY COMMUNITY COLLEGE DISTRICT

REGULAR

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ADMINISTRATIVE SERVICE CENTER

Solis Robles

Uxer 9050 Viscount Blvd.

N. N. Board of Trustees Room - #A200 El Paso, Texas 79925

DATE: June 29, 2016 5:30 p.m.

Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent

1.0 GENERAL FUNCTIONS

1.1 Call to Order – The meeting was called to order at 5:45 p.m. by Board of Trustees Chair Art Fierro.

Present 1.2 Roll Call – All members were present with the exception of Not Present Trustee Carmen Olivas Graham.

Mr. Fierro asked Ms. Linda Gonzalez (Vice President, Student Services) to lead the Trustees and audience in the Pledge of Allegiance.

1.3 The Board of Trustees may conduct an executive or closed session pursuant to the Chapter 551 of the Texas Government Code for one or more of the following reasons:

(1) Consultation with its attorney to seek or receive legal advice or consultation regarding pending or contemplated litigation or for any purpose authorized by law; (2) discussion about the value or transfer of real property; (3) discussion about a prospective gift or donation; (4) consideration of specific personnel matters; (5) discussion about security, personnel or devices; or (6) discussion of certain economic development matters. The Board may also announce that it will go into executive session on any item listed on this agenda if the subject matter is permitted for a closed session by provisions of Chapter 551 of the Texas Government Code. Any vote regarding these items shall be taken in open session.

Item 1.3 was addressed after item 8.1.

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Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent

Motion 1.4 Approval of Minutes: Exhibit 1.4 Second

Ayes May 18, 2016 - Special Pages 1-2 Nays Abstain May 18, 2016 – Regular Pages 3-19

The minutes recorded in the agenda are a summary of the presentations and actions taken. Tape recorded minutes comprise the full official minutes.

Motion to approve was made by Secretary Selena Solis and seconded by Trustee Belen Robles. Motion to approve passed.

1.5 Welcome to Guests and Staff Members – Mr. Fierro welcomed guests and staff members in the audience to the meeting.

1.6 Open Forum

Mr. Michael Coulehan (Representative, Texas Faculty Association) addressed the Board of Trustees regarding his concerns with the lack of transparency on Open Records requests made by the Association.

Mr. Carlos Aguilar (Senator, Faculty Association) addressed the Board of Trustees regarding concerns over the Evergreen Compensation Study.

1.7 Presentations by Individuals, Groups, and Organizations:

1.7.1 Dr. William Serrata (College President) will recognize individuals who have retired from the College District.

Dr. Serrata recognized Mr. Jose Lopez (Coordinator, Physical Education Activities and Facilities – VV) and thanked him for his 35 years of dedicated service to the College District. Minutes Regular June 29, 2016 Page 2

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Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent

1.7.2 Optional presentations will be made by the presidents of the Classified Staff Association, the Professional Staff Association, the Faculty Association, and the Student Government Association.

Ms. Jessie Arellano (Public Relations Officer, Classified Staff Association) provided an update on the EPCC Night at the Chihuahuas. She thanked all of the College departments that assisted in coordinating the event. She stated that 250 tickets were sold to the employees. She also shared a PowerPoint with pictures of the event.

Ms. Lori Hoefner (Vice President, Professional Staff Association) discussed the Evergreen Compensation Study recommendations. She commented that the members appreciated the extensive work on behalf of all of the implementation staff and all involved in the study. She provided information on the data provided by Dr. Serrata on the study. She stated that the largest percentage of increases were awarded to administrators, receiving pay increases above $5,000. She commented that the Association believed that during the compensation study, how longevity was defined and how parity was determined had changed. Ms. Hoefner stated that they welcome the opportunity to continue working with the Administration and Dr. Serrata to arrive at an equitable state for all. She commented that they would continue to meet with Dr. Serrata during monthly meetings, allowing them to continue to provide input.

Dr. Carina Ramirez (President, Faculty Association) referenced rising costs in electric, gas, medical and groceries and asked the Board to look at these things as they begin budget discussions.

Minutes Regular June 29, 2016 Page 3

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Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent

Revised 08/08/16 1.8 Communications: None

1.9 Board of Trustees Business:

Motion 1.9.1 The Board of Trustees will deliberate on the approval Exhibit 1.9.1 Second of the revised interlocal contract for consolidated tax

Ayes collection with the City of El Paso. Page 20 Nays Abstain Motion to approve was made by Mrs. Robles and seconded by Mr. Fierro.

Ms. Maria Pacilas (City Tax Assessor/Collector) answered questions from the Board of Trustees regarding committee membership on the Tax Advisory Committee.

Motion to approve passed.

Motion 1.9.2 The Board of Trustees will deliberate on the pending Second application of El Paso Electric Company, SOAH Ayes Docket No. 473-15-5257, PUC Docket No. 44941, Nays Abstain before the State Office of Administrative Hearings. The Board will deliberate on proposed rate classes, base rate revenues and other matters over which the State Office of Administrative hearings has jurisdiction, and to authorize Dr. Serrata to execute any necessary agreements related thereto.

Motion to address this item in executive session was made by Mr. Fierro and seconded by Ms. Solis. Motion passed.

Ms. Solis discussed the production of “Boots” that will be presented at the Transmountain Forum Theater on July 1-3, 2016, and encouraged everyone to attend.

Minutes Regular June 29, 2016 Page 4

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Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent

Item 1.9.2 was the first item addressed upon reconvening from executive session.

Motion Motion was made by Ms. Solis and seconded by Second Mr. Fierro that the Board of Trustees approve the

Ayes proposed settlement of the El Paso Electric Nays Abstain Company rate case, Public Utility Commission Docket No. 44941, on the terms set out in the Amended and Restated Stipulation and Agreement and that the Board authorize legal counsel for the Rate 41 Group to execute a Stipulation and such other documents as may be necessary to finalize the settlement based on those terms. Motion to approve passed.

Item 3.1 was the next item addressed after Executive Session

1.10 Board Reports

1.10.1 Treasurer’s Report Exhibit 1.10.1

May 31, 2016 Pages 21-47

No action is necessary.

1.10.2 President’s Report

1.10.2.1 Dr. Serrata will update the Board of Trustees and audience on recent events that have transpired at the College.

Dr. Serrata asked Mr. Keith Townsend (Artistic Director) to update the Board of Trustees on the partnership with VIVA! El Paso.

Minutes Regular June 29, 2016 Page 5

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Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent

Mr. Townsend reported that VIVA! El Paso opened on time with full scenery, full costumes and a fully staged show accomplished in five weeks.

Mr. Townsend reported that several Board Members attended the preview night prior to the grand opening. He commented that over 1,100 people came nightly during opening weekend. He stated that this has been a great activity for the College’s and students’ involvement.

Dr. Serrata thanked Mr. Townsend for the great work he has done with both the VIVA! El Paso project as well as the continuing work he does with our students in the Theater program at the College.

Dr. Serrata reported that he participated on a panel discussion during the recent Commissioners’ Learning Tour held on May 20, 2016, at the ASC B Building. He commented that Governor Abbott directed the Commissioners of the Texas Education Agency, the Texas Higher Education Coordinating Board and the Texas Workforce Commission to attend regional meetings throughout the State and EPCC was fortunate to host one of these events.

Dr. Serrata shared the Socorro Independent School District Dual Credit Kick-off Event was held on May 31 at Montwood High School and 300 students participated in the event. Minutes Regular June 29, 2016 Page 6

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Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent

He also commented that he had testified at the Defense and Veteran’s Affairs hearing sponsored by the Chamber of Commerce on June 2, 2016.

Dr. Serrata discussed the Board of Trustees’ participation at the Community College Association of Texas Trustees Annual Conference held June 3- 4, 2016, in San Antonio. He congratulated Ms. Solis on being elected to serve on the Association’s Board representing Very Large College Districts. Dr. Serrata thanked Mrs. Robles for serving in that capacity for the last several years.

Dr. Serrata reported on the Grand Opening of the Socorro Independent School District’s RAMS Early College High School (EPCC’s 9th), held on June 7, 2016.

Additionally, Dr. Serrata discussed the Clint Early College Academy graduation on June 7, 2016, and thanked them for allowing him to serve as the commence- ment speaker.

Dr. Serrata commented on the Annual State of Education Luncheon hosted by the El Paso Chamber of Commerce featuring guest speaker Chancellor William McRaven of the University of Texas System. Dr. Serrata stated that Chancellor McRaven provided an excellent overview on where the system is headed and helped people understand the benefits of a college degree.

Minutes Regular June 29, 2016 Page 7

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Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent

Dr. Serrata discussed the Leadership Academy Retreat that was held earlier in the week with over 60 staff members attending. He thanked Dr. Linda Brown and the Leadership Academy Committee for organizing the event.

He announced that the Veterans’ Resource Center at the Valle Verde campus will hold its Grand Opening on July 1 at 9:00 a.m. at the Valle Verde Campus, Student Services Center. He congratulated Ms. Linda Gonzalez (Vice President, Student Services) and Ms. Arvis Jones (Director, Student Leadership and Campus Life) for their leadership and efforts in the opening of the Center. He commented that the Resource Center will focus on services for veterans and that the College hopes to open an additional resource center at the Transmountain campus.

Dr. Serrata commented on the Skills Development Fund check signing event that took place on June 22, 2016 with Chairman Andres Alcantar of the Texas Workforce Commission. He announced that the College received $488,000 to provide training to the Hospitals of Providence employees. He noted that in the last two years, EPCC has received over $3 million in awards for Skills Development Fund Training. He thanked Mr. Steve Smith (Vice President, Instruction) and his team for their efforts in obtaining the additional funding

Minutes Regular June 29, 2016 Page 8

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Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. E. Mr. John Docket Consent

Dr. Serrata announced that the College would be closed on Monday, July 4, 2016 in observance of Independence Day.

Dr. Serrata thanked Mr. Fierro for receiving the Conservation Hero award from El Paso Water Utilities on June 16, 2016. He commented that Mr. Rick Lobato (Executive Director, Physical Plant) and his team have worked diligently on conservation efforts within the District.

Motion 1.11 Consent Docket Second Ayes Motion to approve was made by Mrs. Robles and seconded by Nays Abstain Ms. Solis. Motion to approve passed. (Note: Items 3.2 and 8.1 were included in the consent docket.)

2.0 ADMINISTRATION - NONE

Minutes Regular June 29, 2016 Page 9

, Jr. ,

Solis Haggerty N. N.

r. John E. Uxer E. r. John 3.0 PERSONNEL Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 3.1 Full-Time Institutionally-Funded Actions Exhibit 3.1 Second

Ayes Motion to discuss in executive session was made by Pages 48-51 Nays Abstain Mrs. Robles and seconded by Mr. Fierro. Motion passed.

Item 3.1 was addressed after item 1.9.2 upon reconvening from executive session.

Motion Motion to approve was made by Vice Chair Brian Haggerty Second and seconded by Ms. Solis. Motion to approve passed. Ayes Nays Abstain

Motion 3.2 Full-Time Externally Funded Actions Exhibit 3.2 Second

Ayes Item adopted on the consent docket. Page 52 Nays Abstain

Motion 3.3 Information Items Exhibit 3.3 Second

Ayes (No action required.) Page 53 Nays Abstain

Minutes Regular June 29, 2016 Page 10

, Jr. ,

Solis N. N.

r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 4.1 Consideration and deliberation on the approval to Exhibit 4.1 Second purchase communications equipment from Sigma

Ayes Technology Solutions, Inc. to complete the Voice over Page 54 Nays Abstain Internet Protocol project in the amount of $1,762,734.

Note: To provide infrastructure equipment to replace end of life PBX telecommunication services at the Valle Verde, Rio Grande, and Mission del Paso Campuses, and to upgrade Voice over Internet Protocol (VoIP) equipment at the Northwest and Transmountain Campuses and the Administrative Service Center as part of the VoIP Expansion Plan Project. Funding is provided by the Technology Fund account.

Resource Person: Jenny Girón

Motion to approve items 4.1 and 4.2 was made by Mr. Fierro and seconded by Ms. Solis. Motion to approve passed.

Motion 4.2 Consideration and deliberation on the approval to Exhibit 4.2 Second purchase data center hardware from Dell Marketing L.P.

Ayes to upgrade server infrastructure including the Storage Page 55 Nays Abstain Area Network controller in the amount of $373,787.

Note: Requesting approval to purchase data center enterprise server infrastructure hardware to upgrade server virtualization capabilities, the email system and the domain controller, as well as to improve storage and data backup capabilities. Funding is provided by the Information Technology Hardware account.

Resource Person: Jenny Girón

Mrs. Robles asked if these purchases were part of the Information Technology Master Plan. Ms. Giron responded that they were included in the plan.

Item passed. Minutes Regular June 29, 2016 Page 11

, Jr. ,

Solis N. N.

r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 4.3 Consideration and deliberation on the approval to Exhibit 4.3 Second purchase desktop computers from SHI Government

Ayes Solutions, Inc. to upgrade technology in the instructional Page 56 Nays Abstain classrooms and labs throughout the District in the amount of $358,207.

Note: Requesting approval to purchase 559 desktop computers to upgrade technology in the instructional computer classrooms and labs throughout the El Paso County Community College District. Computers in the classrooms have reached their expected lifecycle. Funding is provided by the Integrated Technology Committee Fund.

Resource Person: Jenny Girón

Motion to approve items 4.3 and 4.4 was made by Mr. Fierro and seconded by Trustee John Uxer. Motion to approve passed.

Motion 4.4 Consideration and deliberation on the approval to Exhibit 4.4 Second purchase equipment and installation services from Troxell,

Ayes Inc. for the conversion of twenty (20) classrooms into Page 57 Nays Abstain technology-enhanced classrooms throughout the District in the amount of $292,864.

Note: Requesting approval to purchase equipment and installation services to convert classrooms into technology- enhanced classrooms throughout the District. Technology- enhanced classrooms span the District and additional classrooms continued to be added. Funding is provided by the Integrated Technology Committee Fund account.

Resource Person: Jenny Girón

Item passed.

Minutes Regular June 29, 2016 Page 12

, Jr. ,

Solis N. N.

r. John E. Uxer E. r. John 4.0 FINANCIAL SERVICES Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 4.5 Consideration and deliberation on the approval to renew Exhibit 4.5 Second the Microsoft® Campus Agreement with SHI Government

Ayes Solutions, Inc. for Microsoft® Academic Licensing in the Page 58 Nays Abstain amount of $199,377.

Note: The Microsoft® Campus Agreement is a subscription licensing program specifically created to address the unique needs of a higher education institution. El Paso County Community College District has moved to license current and future Microsoft® products under the Microsoft® Campus Agreement. Funding is provided by the Integrated Technology Committee Fund and the Technology Fund.

Resource Person: Jenny Girón

Motion to approve was made by Mrs. Robles and seconded by Mr. Uxer. Motion to approve passed.

Motion 4.6 Consideration and deliberation on the award of a contract Exhibit 4.6 Second for financial advisory services in connection with the

Ayes issuance, sale, and delivery of revenue bonds, general Pages 59-62 Nays Abstain obligation bonds, and/or other financial transactions with FirstSouthwest, A Division of Hilltop Securities Inc.

Note: To secure the services of a financial advisor as the District begins to implement the Master Plan.

Resource Person: Josette Shaughnessy

Motion to approve was made by Mrs. Robles and seconded by Ms. Solis. Motion to approve passed.

5.0 PHYSICAL FACILITIES - NONE

Minutes Regular June 29, 2016 Page 13

, Jr. ,

Solis Olivas Graham Olivas N. N.

r. John E. Uxer E. r. John 6.0 CURRICULUM AND INSTRUCTION Mr. Art Fierro Mr. Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 6.1 Consideration and deliberation on the acceptance of a grant Exhibit 6.1 Second award from the Texas Higher Education Coordinating

Ayes Board in the amount of $288,441. Page 63 Nays Abstain Note: Requesting approval of a grant award to provide scholarships to academically eligible students in the Science, Technology, Math, Engineering, and Health Careers.

Resource Person: Steven Smith

Motion to approve items 6.1, 6.2, 6.3, 6.4, and 6.5 was made by Ms. Solis and seconded by Mr. Haggerty. Motion to approve passed.

Motion 6.2 Consideration and deliberation on the acceptance of a grant Exhibit 6.2 Second award from the Texas Higher Education Coordinating

Ayes Board in the amount of $135,000. Page 64 Nays Abstain Note: To approve a grant award to subcontract with El Paso County Community College District to undertake some of the Texas Higher Education Coordinating Board (THECB) work with respect to the U.S. Department of Education Grant Agreement. EPCC, in collaboration with RAND and THECB staff, will participate in activities for research supporting implementation of the Texas Success Initiative (TSI).

Resource Person: Steven Smith

Item passed.

Minutes Regular June 29, 2016 Page 14

, Jr. ,

Solis Olivas Graham Olivas N. N.

r. John E. Uxer E. r. John 6.0 CURRICULUM AND INSTRUCTION Mr. Art Fierro Mr. Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 6.3 Consideration and deliberation on the acceptance of the Exhibit 6.3 Second Governor’s Summer Merit Grant award from the Texas

Ayes Workforce Commission in the amount of $100,000. Page 65 Nays Abstain Note: Requesting approval of a grant award to conduct Science, Technology, Engineering and Math (STEM) summer camp programs to students from El Paso Independent School District STEM majors.

Resource Person: Steven Smith

Item passed.

Motion 6.4 Consideration and deliberation on the acceptance of an Exhibit 6.4 Second amount increase to the Apprenticeship Training Program

Ayes grant award from the Texas Workforce Commission in the Pages 66-67 Nays Abstain amount of $64,190.

Note: Requesting approval to accept the grant amount increase for fiscal year 2015-2016. Apprenticeship training combines on-the-job training under the supervision of an experienced journey worker with job-related classroom instruction.

Resource Person: Steven Smith

Item passed.

Minutes Regular June 29, 2016 Page 15

, Jr. ,

Solis Olivas Graham Olivas N. N.

r. John E. Uxer E. r. John 6.0 CURRICULUM AND INSTRUCTION Mr. Art Fierro Mr. Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 6.5 Consideration and deliberation on the acceptance of a grant Exhibit 6.5 Second award from the Texas Workforce Commission in the

Ayes amount of $20,000. Pages 68 Nays Abstain Note: Requesting approval of grant award to provide local small private businesses with training courses for its new and/or existing employees which will help them contribute to the enhancement of the business’ operations.

Resource Person: Steven Smith

Item passed.

Minutes Regular June 29, 2016 Page 16

, Jr. ,

Solis N. N. Belen B. Robles B. Belen

r. John E. Uxer E. r. John 7.0 STUDENT SERVICES Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Mrs. Selena Ms. M Docket Consent

Motion 7.1 Consideration and deliberation on the approval of Exhibit 7.1 Second Continuing Education tuition rates for new courses.

Ayes Pages 69-70 Nays Abstain Note: As new course are brought into the inventory, the Board of Trustees approves the associated tuition rates.

Resource Person: Steven Smith

Motion to approve was made by Mr. Fierro and seconded by Ms. Solis. Motion to approve passed.

Minutes Regular June 29, 2016 Page 17

, Jr. ,

Solis N. N.

r. John E. Uxer E. r. John 8.0 COMMUNITY SERVICES Mr. Art Fierro Mr. Graham Olivas Carmen Dr. J. Haggerty Mr. Brian Quintanilla Gracie Mrs. Robles B. Belen Mrs. Selena Ms. M Docket Consent

Motion 8.1 Consideration and deliberation on the acceptance of Exhibit 8.1 Second monetary donations for a total of $240.

Ayes Page 71 Nays Abstain Note: To accept monetary donations from Becky Bustillos, Luis Ramirez, Laura Rosas, Hector Macias, Raul Ruiz, and Tamara Baca. The monetary donations will go towards the Health Information Technology Club Spring workshop.

Resource Person: Josette Shaughnessy

Item adopted on the consent docket.

The Board of Trustees recessed into executive session at 6:40 p.m.

The Board of Trustees reconvened at 7:44 p.m.

Item 1.9.2 was the first item addressed upon reconvening from executive session.

Motion 9.0 UNFINISHED BUSINESS Second Ayes Item 9.0 was addressed after item 3.1 upon reconvening from Nays Abstain executive session.

Mr. Fierro asked Mr. Fernie Flores (Interim Associate Vice President, Budget and Financial Services) to provide a budget update at the next meeting. Mr. Fierro commented that the next Board Meeting will be on July 27, 2016 at 5:30 p.m. and a budget workshop will be held at 4:00 p.m. prior to the meeting.

Motion 10.0 ADJOURNMENT Second Ayes Motion to adjourn was made by Mr. Fierro and seconded by Nays Ms. Solis. Motion to adjourn passed. Abstain The meeting was adjourned at 7:47 p.m.

Minutes Regular June 29, 2016 Page 18 Exhibit 3.1 Full-Time Institutionally-Funded Actions Farias, Jaime Hicks, Charles Associate Vice President, Workforce & Instructor Continuing Education Faculty Administrator Psychology Workforce & Continuing Education Temporary (Lecturer) Status 08/01/16 – 08/31/16 08/15/16 – 05/13/17 Grade F Grade H/1 Competitive Appointment Competitive Appointment (New Position) (New Position)

Flores, Yasmin Huff, Nancy Instructor Instructor Faculty Faculty Music Nursing Tenure Track* Temporary (Lecturer) Status 08/15/16 – 05/13/17 08/15/16 – 05/13/17 Grade H/3 Grade C/4 Competitive Appointment Competitive Appointment (New Position) (Replacement Action)

Hernandez, Arthur Lugo, Irene Instructor Instructor Faculty Faculty Music Nursing Tenure Track* Tenure Track* 08/15/16 – 05/13/17 08/15/16 – 05/13/17 Grade H/5 Grade H/5 Competitive Appointment Competitive Appointment (New Position) (Replacement Action)

Herrera, Rafael Middaugh, Cynthia Maintenance Worker II Instructor Classified Staff Faculty Physical Plant Nursing 08/01/16 – 08/31/16 Tenure Track* Grade C 08/15/16 – 05/13/17 Competitive Appointment Grade C/1 (Replacement Action) Competitive Appointment (Replacement Action)

(Exhibit 3.1.1) 07/27/16

Exhibit 3.1 Full-Time Institutionally-Funded Actions Montoya, Benjamin Shuman, Rochelle Administrative Assistant Instructor Classified Staff Faculty Outreach & Transition Services Nursing 08/01/16 – 08/31/16 Temporary (Lecturer) Status Grade D 08/15/16 – 05/13/17 Competitive Appointment Grade C/3 (New Position) Competitive Appointment (Replacement Action)

Negrete, Marisol Sierra, Irene Administrative Associate Academic Advisor Classified Staff Professional Support Dean, Dual Credit & Early College High School Counseling 08/01/16 – 08/31/16 08/01/16 – 08/31/16 Grade E Grade B Competitive Appointment Competitive Appointment (New Position) (New Position)

Penley, Julie Torres, Rebecca Associate Vice President, Instruction & Instructor Student Success Faculty Administrator Nursing Instruction & Student Success Tenure Track* 08/01/16 – 08/31/16 08/15/16 – 05/13/17 Grade F Grade C/5 Competitive Appointment Competitive Appointment (New Position) (Replacement Action)

Reyes, Diego *Tenure Track faculty members serve a Instructor period of five years in a faculty Faculty probationary status prior to being Biology granted tenure status by the Board of Tenure Track* Trustees. 08/15/16 – 05/13/17 Grade C/2 Competitive Appointment (Replacement Action)

(Exhibit 3.1.2) 07/27/16

Exhibit 3.1 Full-Time Institutionally-Funded Actions The following full-time, temporary Instructors (Lecturers) are extended for the period of 08/15/16 – 05/13/17.

NAME DISCIPLINE GRADE

Franco, Gabriela Biology C Natividad, Victoria Philosophy C Salama, Allaa Sociology C

(Exhibit 3.1.3) 07/27/16

Exhibit 3.2 Full-Time Externally-Funded Actions Castillo, Maria Office Assistant Classified Staff Community Education Program DOE HEP 2015 Temporary Status 07/01/16 – 08/31/16 Grade C Extension of Appointment

Dominguez, Leticia Popular Education Lead Facilitator Classified Staff Community Education Program DOE HEP 2015 Temporary Status 07/01/16 – 08/31/16 Grade E Extension of Appointment

Rodriguez, Maria Popular Education Lead Facilitator Classified Staff Community Education Program DOE HEP 2015 Temporary Status 07/01/16 – 08/31/16 Grade E Extension of Appointment

Simons, Hercilia Popular Education Lead Facilitator Classified Staff Community Education Program DOE HEP 2015 Temporary Status 07/01/16 – 08/31/16 Grade E Extension of Appointment

(Exhibit 3.2.1) 07/27/16 Exhibit 3.3 Information Items (No Action Required)

Resignations: Retirements:

Contreras, Denice Rubio, Salvador Admissions & Registration Assistant Occupational Educational Lab Assistant Admissions & Registration Automotive Technology 07/05/16 07/31/16

(Exhibit 3.3.1) 07/27/16 FINANCIAL SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of a contract award with USI Southwest, Inc. for Amount commercial property, automobile, crime, general Not to Exceed: liability, educator’s legal liability, and cyber $514,008 security insurance.

Requestor: Ruben Gallardo Area Responsible: Purchasing & Contract Management

Resource Persons: Josette Shaughnessy, Ruben Gallardo

Purpose: Approval of a one-year contract award for district-wide commercial property, automobile, crime, general liability, educator’s legal liability, and cyber security insurance for the period of September 1, 2016 through August 31, 2017.

Explanation: Approval of this item will continue to provide insurance coverage district-wide for commercial property, automobile, crime, general liability, educator’s legal liability, and cyber security liability claims for one year. Chapter 791 of the Texas Government Code allows for certain Interlocal agreements, including those for certain insurance coverage and reinsurance of such coverage. The District signed an Interlocal agreement with the Texas Association of Public Schools (TAPS) Property and Liability Fund on September 1, 2005. Texas Association of Public Schools would insure the District against liability, automobile and cyber security claims through this pool. The District similarly signed an Interlocal agreement with the Texas Public Entity Group, which was Board approved on September 9, 2009. Travelers Insurance would insure the District against property and crime losses through this Group. These two agreements allow for the procurement of insurance services through the stated entities, pursuant to Chapter 791 of the Texas Government Code, Interlocal Cooperation Contracts. Travelers Insurance (property and crime) $ 249,706 TAPS (liability, auto, cyber) 260,652 Total Premium $ 510,358 Additional anticipated expense 3,650* Total Amount Requested $ 514,008

The premium represents an approximate $14,560 increase over last year’s premium due to, among other reasons, an increase in the District’s statement of real property values and the purchase of a new insurance coverage to cover the District in case of computer funds transfer fraud. The District also lowered the deductible on certain other property losses with no additional increase in premium.

*The total requested includes an additional anticipated premium of up to $3,650 to insure the new Architecture Discipline Building, which is expected to open in the first quarter of 2017.

Funding is provided by the Insurance Property account.

Recommendation: Approval by the Board of Trustees.

Vendor: USI Southwest, Inc. 2505 E. Missouri El Paso, TX 79903

(Exhibit 4.1.1) 07/27/16 FINANCIAL SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval to Amount Not to Exceed: award contracts for advertising to various TV $165,000 stations for fiscal year 2016-2017. (Annual aggregate)

Requestor: Joyce Cordell Area Responsible: Marketing & Community Relations

Resource Persons: Josette Shaughnessy, Joyce Cordell

Purpose: Approval to award contracts for College advertising to various TV stations for fiscal year 2016-2017.

Explanation: In supporting the District’s mission, it is critical that EPCC is easily recognized in the community as a top notch educational institution. Therefore, our message must be sent out through a multitude of media outlets in order to reach a broader target audience.

Each television affiliate is considered a sole source because each affiliate airs programming from different national broadcast companies. This allows them the diversity of programming for their varied audiences based on age, gender, ethnicity, and income. For example, some stations serve a Spanish speaking audience versus a younger audience versus a 30-plus male audience. Other factors such as income, educational level, or occupation come into play. The audience demographic varies for each media outlet. Future enrollment numbers at EPCC may be greatly affected by ignoring any of the targeted audiences.

The TV stations listed below are sole source providers due to individual proprietary broadcasting rights. Sole source letters follow this item.

Funding is provided by the Marketing & Community Relations budget and other College departments.

Recommendation: Approval by the Board of Trustees.

Vendors: KVIA-TV KTSM-TV 4140 Rio Bravo 801 N. Oregon El Paso, TX 79902 El Paso, TX 79902

Date: 09/01/16 KFOX-TV/KDBC-TV KTDO-TV 200 S. Alto Mesa 10033 Carnegie Account: 11000-14001 El Paso, TX 79912 El Paso, TX 79925 Budget: $ 282,012

Entravision Communications Time Warner Expenditures KINT-TV/KTFN-TV 1155 Westmoreland to date: -0-

5426 N. Mesa Suite 115 Balance: $ 282,012 El Paso, TX 79912 El Paso, TX 79925

(Exhibit 4.2.1) 07/27/16 June 9, 2016

(Exhibit 4.2.2) 07/27/16 News&hanne0 ,1HD July 09, 2016

Joyce Y. Cordell

El Paso Community College

This is to verify that KTSM is the sole source provider for advertising on the NBC affiliate station in the El Paso Market. This market covers El Paso, West Texas, Southern New Mexico and Juarez, Mexico.

As the sole affiliate for NBC, per contractual agreement for this market, we are obligated to follow all of the rules and regulations set forth by NBC.

Fmmed in 1926 by the Radio Corporation of America (RCA), NBC is the oldest major broadcast network in the United States.

KTSM , News Channel 9 is owned by Nexstar Broadcasting Group, Inc.

Nexstar was founded in 1996 by broadcast industry veteran PeiTy A. Sook to own, operate and provide services to television stations in mid-size markets across the United States. Nexstar's organization - wide commitment to broadcasting excellence for local viewers and unparalled marketing results for advertisers has been a key component of the company's success and long­ term growth.

KTSM, News Channel 9 offers in depth news coverage for El Paso, Las Cruces and the borderland.

NC9 Today Morning Sam and 6am

NC9 Evening newscasts at Spm, 6pm, 6:30pm and 1Opm

We are also the sole provider for Spanish language Estrella TV, NTSM.

On air since September 2009, Estrella TV is the only network producing 100% original content in the US, specifically for US Hispanics in contrast to novella heavy networks.

Se ·ng the standard for local digital marketing, KTSM launches elpasoproud.com in April 2015.

Vice President and General Manager

(Exhibit 4.2.3) 07/27/16

(Exhibit 4.2.4) 07/27/16

(Exhibit 4.2.5) 07/27/16 (Exhibit 4.2.6) 07/27/16 (Exhibit 4.2.7) 07/27/16 (Exhibit 4.2.8) 07/27/16 (Exhibit 4.2.9) 07/27/16 (Exhibit 4.2.10) 07/27/16 (Exhibit 4.2.11) 07/27/16 (Exhibit 4.2.12) 07/27/16 (Exhibit 4.2.13) 07/27/16 (Exhibit 4.2.14) 07/27/16 FINANCIAL SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval to Amount Not to Exceed: award contracts for advertising to various radio $135,000 stations for fiscal year 2016-2017. (Annual aggregate)

Requestor: Joyce Cordell Area Responsible: Marketing & Community Relations

Resource Persons: Josette Shaughnessy, Joyce Cordell

Purpose: Approval to award contracts for College advertising to various radio stations for fiscal year 2016-2017.

Explanation: Radio stations define their audience by age, gender, income, and education in creating the station’s format. The radio station formats appeal to EPCC’s targeted audience. The Marketing & Community Relations Department asks for flexibility in choosing to advertise on smaller stations in addition to the ones listed below:

Formats of El Paso Radio Stations

KLAQ 95.5 (Album Oriented Rock) XHEM 103.5 (Mexican Regional) KSII 93.1 (Hot Contemporary Adult) KINT 93.9 (Regional/Contemporary) KROD 600 AM (Sports Talk Radio) KSVE 1650 AM (ESPN Sports) KPRR 102 (Contemporary Hit Rhythmic) KYSE 94.7 (Norteña, Grupera) KTSM 99.9 (Soft Adult Contemporary) KHRO 1150 AM (Oldies) KHEY 96 (Country) KOFX 92.3 (Classic Hits) XHPX 98.3 (Spanish/English Hits) XHTO 104.3 (Contemporary Hits) XHEPR 99.1 (Spanish Contemporary Hits)

The radio stations listed below are sole source providers due to individual proprietary broadcasting rights. Sole source letters follow this item.

Funding is provided by the Marketing & Community Relations budget and other College departments.

Recommendation: Approval by the Board of Trustees.

Vendors: Townsquare Media, LLC iHeartMEDIA 4180 N. Mesa 4045 N. Mesa El Paso, TX 79902 El Paso, TX 79902 KLAQ KSII KPRR KTSM KHEY KROD (600 ESPN)

Entravision Communications MVS/EXA Radio 5426 N. Mesa 5862 Cromo Date: 09/01/15 El Paso, TX 79912 Suite 151 Account: 11000-14001 KINT KSVE KYSE El Paso, TX 79912 KHRO KOFX XHPX Budget: $ 282,012

Expenditures Southern Radio, Inc. to date: -0- 2100 Trawood El Paso, TX 79935 Balance: $ 282,012 XHTO XHEM XHEPR

(Exhibit 4.3.1) 07/27/16 (Exhibit 4.3.2) 07/27/16 (Exhibit 4.3.3) 07/27/16 07/27/16 (Exhibit 4.3.4) 07/27/16 (Exhibit 4.3.5) 07/27/16 (Exhibit 4.3.6) 07/27/16 (Exhibit 4.3.7) (Exhibit 4.3.8) 07/27/16 (Exhibit 4.3.9) 07/27/16 (Exhibit 4.3.10) 07/27/16 FINANCIAL SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of Amount expenditures for district-wide advertising Not to Exceed services with several publication vendors for $130,000 fiscal year 2016-2017. (Annual aggregate)

Requestor: Joyce Cordell Area Responsible: Marketing & Community Relations

Resource Persons: Josette Shaughnessy, Joyce Cordell, Ruben Gallardo, Liz Ryan

Purpose: Approval of expenditures for district-wide advertising services with several publication vendors for fiscal year 2016-2017.

Explanation: The Human Resources, Purchasing & Contract Management, and Marketing & Community Relations Departments need advertising services for the recruitment of faculty and staff, procurement of goods and services, and student registration respectively in the El Paso Times.

The Marketing & Community Relations Department has reserved an estimated cost for the tax notices, along with their annual web and published ads, in the El Paso Times. The publication vendors listed below are sole sources. They offer news to their unique demographic audiences. The Marketing & Community Relations Department can now choose to advertise by analyzing how certain audiences consume their news. The vendors listed below support the College’s mission and goals.

The Marketing & Community Relations Department is asking the Board to allow flexibility to advertise in other smaller community publications, which are not named below, without spending over $10,000 per vendor, and on an as needed basis as determined by the Marketing Director.

Advertising services will be provided for fiscal year 2016-2017 with a total annual aggregate amount not to exceed $130,000.

The publishers listed below are sole source providers. Sole source letters follow this item.

Funding is provided by each individual departmental budget.

Recommendation: Approval by the Board of Trustees.

Vendors: El Paso Times El Diario El Paso Inc./What’s Up 500 W. Overland 1801 Texas Ave. 120 Porfirio Diaz St. El Paso, TX 79901 El Paso, TX 79901 El Paso, TX 79998-0500

Laven Publishing Group Cristo Rey Communications Fort Bliss Bugle/US ed Stars and Stripes El Paso Scene 5959 Gateway Blvd. West P.O. Box 13615 El Paso, TX 79925 El Paso, TX 79913

E.P. Mass Media Advertising Inc. Omega Communications Spotlight EP News 201 East Main St., Suite 500 11385 James Watt Ste. B-12 El Paso, TX 79901 El Paso, TX 79936

(Exhibit 4.4.1) 07/27/16 (Exhibit 4.4.2) 07/27/16 (Exhibit 4.4.3) 07/27/16 (Exhibit 4.4.4) 07/27/16 06.08.2016

(Exhibit 4.4.5) 07/27/16 Your monthly guide to community entertainment, recreation and culture Randy Limbird, Editor & Publisher P.O. Box 13615 (915) 542-1422 El Paso, Texas 79913 FAX: (915) 542-4292 July 18, 2016 www.epscene.com email: [email protected] Jim Heiney El Paso Community College Marketing Specialist Marketing & Community Relations 9050 Viscount Blvd., A 100 El Paso, Texas 79925 Dear Jim, This is in response to your request about our company’s unique services. Here’s a summary of why El Paso Scene is a unique advertising medium in the El Paso region: • El Paso Scene is a free monthly publication with over 40,000 copies printed and distributed throughout the El Paso region. There is no other monthly publication that offer this quantity and breadth of distribution. • El Paso Scene is devoted to community entertainment, recreation and culture, from festivals to book clubs, symphony performances to rock concerts, sporting events to art galleries and museums, etc. Our editorial content sets us apart from any other specialty publication. • El Paso Scene was established in 1993 and will mark its 23rd anniversary this summer. No other general interest free publication has been around as long. We have printed every month as scheduled for all 23 years. • El Paso Scene is an entirely local publication. There is not one word of syndicated content. Every item concerns the local community. The Scene is owned locally and all revenue generated by the Scene remains in the local economy.

I hope this addresses your request. I am the sole owner of Cristo Rey Communications, which also does business as El Paso Scene. If you need anything else, let me know. Thanks!

Sincerely,

Randy Limbird Owner & Sole Proprietor Cristo Rey Communications Publishers of El Paso Scene

(Exhibit 4.4.6) 07/27/16 (Exhibit 4.4.7) 07/27/16

(Exhibit 4.4.8) 07/27/16 (Exhibit 4.4.9) 07/27/16 (Exhibit 4.4.10) 07/27/16 FINANCIAL SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of a contract extension with PeopleAdmin, Inc. to Amount: $79,258 continue to provide web-based recruitment, position and performance management.

Requestor: Elizabeth Ryan Area Responsible: Human Resources

Resource Persons: Josette Shaughnessy, Jenny Girón, Elizabeth Ryan

Purpose: To extend the contract with PeopleAdmin, Inc., the College’s web-based, applicant tracking and performance appraisal system.

Explanation: The PeopleAdmin web-based solution will continue to allow the College to maintain an automated, paperless internet based system for accepting and processing thousands of employment applications; facilitating the recruitment process and applicant evaluation process; maintaining College position descriptions for job posting and performance evaluations; storing historical evaluations; and supporting the employee performance evaluation system.

The initial contract was awarded through CSP #06-019 in August 2006. In 2009, the performance management system was integrated with the College’s recruitment and job description modules to provide functionality not available by any other vendor.

The effective period for the enterprise system purchased under this annual, renewable agreement is up to twelve (12) months from date of invoice, September 1, 2016 - August 31, 2017, during which time a new Request for Proposals with new specifications for an upgraded system will be completed. Implementation of a new system is expected to take up to nine (9) months after Board approval.

Funding is provided by the Information Technology Software Maintenance account.

Date: 09/01/16

Account: 11000-75006

Recommendation: Approval by the Board of Trustees. Budget: $1,367,693

Expenditures Vendor: PeopleAdmin, Inc. to date: $ -0- 805 Las Cimas Parkway, Suite 400 Austin, TX 78746 Balance: $1,367,693

(Exhibit 4.5.1) 07/27/16 FINANCIAL SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the Amount Not to Exceed: approval to award contracts for outdoor $70,000 advertising for fiscal year 2016-2017. (Annual aggregate)

Requestor: Joyce Cordell Area Responsible: Marketing & Community Relations

Resource Persons: Josette Shaughnessy, Joyce Cordell

Purpose: Approval to award contracts for outdoor advertising to Clear Channel Outdoor and El Paso Southwest Outdoor, Inc. for fiscal year 2016-2017.

Explanation: Clear Channel Outdoor will provide outdoor advertising through billboards and a network of twelve (12) digital boards throughout the city, which includes two locations on Interstate 10.

Contracts must be signed in order to reserve choice locations which target EPCC’s demographic audience. Approval of this item will allow the College to advertise on the city’s only digital billboard network.

El Paso Southwest Outdoor, Inc. will provide 6’ x 12’ sized poster boards allowing for the promotion of EPCC in neighborhoods and/or main roads.

Clear Channel Outdoor and El Paso Southwest Outdoor, Inc. are sole source providers for these services by way of location and products. They reach unique demographics of viewers (age, gender, ethnicity, income, area of town, drive-time). No other vendors have the exact locations and products important to EPCC to carry out its advertising campaigns.

El Paso’s City Ordinances enforce strict regulations on billboards and their locations. Due to the large amount of inventory each of these companies has, the Marketing & Community Relations Department asks for flexibility in choosing locations of the billboards.

Sole source letters follow this item.

Funding is provided by the Marketing & Community Relations budget and other College departments.

Recommendation: Approval by the Board of Trustees. Date: 09/01/16

Account: 11000-14001 Vendors: Clear Channel Outdoor 2305 Sparkman St. Budget: $ 282,012 El Paso, Texas 79903 Expenditures to date: -0- El Paso Southwest Outdoor, Inc. 825 E. Blacker Ave. Balance: $ 282,012 El Paso, Texas 79902

(Exhibit 4.6.1) 07/27/16

(Exhibit 4.6.2) 07/27/16

(Exhibit 4.6.3) 07/27/16

(Exhibit 4.6.4) 07/27/16

(Exhibit 4.6.5) 07/27/16 (Exhibit 4.6.6) 07/27/16 (Exhibit 4.6.7) 07/27/16 FINANCIAL SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval to Amount Not to Exceed: award contracts for cinema advertising for fiscal $65,000 year 2016-2017. (Annual aggregate)

Requestor: Joyce Cordell Area Responsible: Marketing & Community Relations

Resource Persons: Josette Shaughnessy, Joyce Cordell

Purpose: Approval to award contracts for advertising at various cinema theaters for fiscal year 2016-2017.

Explanation: National CineMedia and Screenvision are the sole source providers in the El Paso area for various theater locations listed below.

National CineMedia Location

The Grand 10 Theater-Freedom Crossing 1619 Pleasonton Rd., Fort Bliss Cinemark Cielo Vista 14 and XD Cielo Vista Mall, 8401 Gateway Blvd W Cinemark Tinseltown USA 11855 Gateway Blvd West Cinemark West and XD 7440 Remcon Cir Cinemark Movie Bistro Sunland Park Mall, 750 Sunland Park Cinemark East Montana and XD 12704 Montana Ave

Screenvision Location

Premiere Montwood 7 2200 N Yarbrough Premiere Cinema 16 Bassett Place Mall, 6101 Gateway Blvd Carmike El Paso 16 9840 Gateway Blvd N

Sole source letters follow this item.

Funding is provided by the Marketing & Community Relations budget and other College departments.

Recommendation: Approval by the Board of Trustees.

Date: 09/01/16

Vendors: National CineMedia, LLC Account: 11000-14001 9110 Nichols Ave, Suite 200 Centennial, CO 80112-3405 Budget: $282,012

Expenditures Screenvision to date: -0- 360 Linden Oaks Rochester, NY 14625 Balance: $282,012

(Exhibit 4.7.1) 07/27/16

January 1, 2016

Re: Sole Source Advertising

To Whom It May Concern:

Please be advised that National CineMedia is the single, exclusive sales and marketing representative for on-screen and lobby promotions to Regal Entertainment Group, AMC Entertainment, Inc. and Cinemark, Inc. for sales of on-screen and other in-theatre advertising and promotions.

Our current list of affiliates for which National CineMedia, LLC is the current exclusive sales representative includes Aliance Management, Ayrsley Theatre Operations, Atrium Stadium Cinemas, Cinetopia, Cobb, Coming Attractions, Dickinson, Digital Cinema Destinations, Fairchild, Far and Away Entertainment, Fox Theatres, Galaxy, Georgia, Goodrich, High Sierra, Kerasotes ICON, King Theatres, LA Live, Loek’s Celebration, Mall of America, Marquee, Metropolitan, Movie House & Eatery, Odessey, O’Neil, Picture Show, RC Theatres, Rosecrest, Santikos, Show Biz, Sonora, Southeast, Southern, Star Cinema Grill, Texas Cinema, UEC Theatres, Warren Theatres, White Mountain Entertainment, WPA.

Best regards,

Cliff Marks President, Sales & Marketing National CineMedia

(Exhibit 4.7.2) 07/27/16 (Exhibit 4.7.3) 07/27/16 (Exhibit 4.7.4) 07/27/16 (Exhibit 4.7.5) 07/27/16

PHYSICAL FACILITIES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of a contract with ECM International, Inc. to provide Amount Not to Exceed: project management services for the implementation $3,759,180 of Phase I (a) of the district-wide Master Plan.

Requestor: Rick Lobato Area Responsible: Physical Plant

Resource Persons: Josette Shaughnessy, Rick Lobato, Ruben Gallardo

Purpose: Approval to enter into a contract with ECM International, Inc. to provide project management services for the implementation of Phase I (a) of the district-wide Master Plan.

Explanation: In accordance with Texas Government Code 2254, the District issued a Request for Qualifications (RFQ) in April 2016 for the services of a construction project manager (RFQ #16-011). Through that process, ECM International, Inc. (ECM) was selected as the most qualified respondent by the Administration. On May 18, 2016, the Board of Trustees granted the Administration permission to begin negotiations on a contract with ECM for these services.

Services to be provided under the contract include but are not limited to: assistance in developing the scope of work for architectural services, scope development, coordination of and assistance with project meetings, assistance with selection of construction services delivery method, public outreach, construction project management, budget and schedule management, construction estimates review, and coordination of project closeout.

Phase I (a) of the Master Plan consists of the construction of new buildings at four (4) of the campuses and the parking garage at the Rio Grande Campus and is estimated to cost approximately $62.5 million.

The services are scheduled to be completed by November 2019.

Base price $3,417,436 Contingency 10% 341,744 Total $3,759,180

Funding is provided by the Project Reserve Fund.

Date: 07/19/16 Recommendation: Approval by the Board of Trustees. Account: 91267-M91267

Vendor: ECM International, Inc. Budget: $3,800,000

404 Executive Center Blvd. Expenditures El Paso, TX 79902 to date: -0-

Balance: $3,800,000

(Exhibit 5.1.1) 07/27/2016 PHYSICAL FACILITIES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval to Annual Amount award a five (5) year contract to Olympus Building Not to Exceed: Services, Inc. for district-wide janitorial services. $2,040,290

Requestor: Rick Lobato Area Responsible: Physical Plant

Resource Persons: Josette Shaughnessy, Rick Lobato

Purpose: Approval of a five (5) year contract for the period of September 1, 2016 - August 31, 2021, for janitorial services.

Explanation: This five (5) year contract will provide janitorial services to the Administrative Service Center A and B Buildings; the Mission del Paso, Northwest, Rio Grande, Transmountain, and Valle Verde Campuses; the Career Training Center; the Fort Bliss classrooms and offices; and the Truck Driving Academy.

Included in this contract are the following services:  The usual and customary janitorial services district-wide, to APPA Level 2 Standards.  All tools, equipment and cleaning supplies.  All paper goods district wide.  Cleaning and trash removal to include a 20 foot perimeter on all exterior buildings.  Installation and maintenance of touch free hand sanitizers.

Contract amount $1,854,809 Contingency 10% (to include special events and emergency clean up) 185,481 Total $2,040,290

Olympus as part of this contract will include:  The services of Core Management, a third-party janitorial consulting firm, to provide quality inspections and reports.  The implementation of Smart Management Quality verification software.

The committee recommends the issuance of a service contract for five (5) years, renewable on an annual basis for two (2) additional years upon satisfactory performance by the vendor and Administrative approval.

This purchase would be conducted through Request for Competitive Sealed Proposals CSP #16-016, as per Texas Education Code 44.031.

Funding is provided by the Custodial budget.

Date: 09/01/16

Account: 13000-76005

Recommendation: Approval by the Board of Trustees. Budget: $2,254,467

Vendor: Olympus Building Services, Inc. Expenditures to date: $ -0- 1783 West University Dr., Suite 136 Tempe, AZ 85281 Balance: $2,254,467

(Exhibit 5.2.1) 07/27/16 EL PASO COUNTY COMMUNITY COLLEGE DISTRICT

DISTRICT-WIDE JANITORIAL SERVICES

CSP #16-016

ANALYSIS

The services secured through this Request for Competitive Sealed Proposals (CSP) process will be utilized by El Paso County Community College District.

Requests for Competitive Sealed Proposals were advertised for two (2) consecutive weeks in the local newspaper, the El Paso Times. All such solicitations are also posted on the Purchasing & Contract Management Department page of the EPCC website. Proposal packets were issued to twenty-three (23) entities. Proposals received are indicated on the CSP tabulation. A day-long walk-through of all of the District’s facilities with interested vendors was part of the solicitation and took place on May 16, 2016.

The Evaluation Committee met for over eleven (11) hours over three (3) days to evaluate proposals and the evaluation included inviting all six (6) respondents to come to the District and present information on their offer to the Committee. All six (6) respondents accepted the invitation and presentations were held on July 13, 2016.

The Committee closely evaluated the responses to the solicitation and its addenda from all six respondents. The following is a partial list of factors that were evaluated by the Committee, in no particular order: company history; company financial strength and stability; references, with an emphasis on educational institution references; quality assurance practices; experience, with an emphasis on education-based environment; benefits and wages; remediation plans for deficiencies; cost proposal; employee training hours; planned work order system; and other factors. Proposers’ previous experience was reviewed, when available on the proposals received. References from vendors who submitted proposals were checked. Pursuant to Texas Government Code 2252.002, “Award of Contract to Nonresident Bidder,” all respondents were reviewed for possible reciprocal law applicability.

It is the recommendation of the CSP Analysis Committee: Rick Lobato, Juan Flores, Paula Mitchell, Susana Rodarte, and Rick Torres, that a contract be awarded to:

Olympus Building Services, Inc. 1783 West University Dr., Suite 136 Tempe, AZ, 85281

(Exhibit 5.2.2) 07/27/16 ABM Janitorial Kellermeyer GCA Education Olympus Building Services - Southeast Bergensons Services KIMCO Services PJS of El Paso, Inc. Services, Inc. Services, Inc. CSP #16-016 District-Wide Janitorial Services LLC (KBS)

Specification

Is servicing Lone Star College through TD Industries, a facility/property Contractor must have at least five (5) years of commercial janitorial Provided Provided Provided Provided Provided management experience and demonstrated experience in an educational environment. company, but, according to TD Industries, for less than five (5) years. 1 Contractor must submit a cover letter stating its interest and its Provided Provided Provided Provided Provided Provided 2 understanding of the District's needs and operational requirements. Provide resumes for company officers, owner(s), production managers, and primary contact. Information must demonstrate experience in an Provided Provided Partially provided Provided Provided Provided

(Exhibit 5.2.3) 3 education environment. Partially provided Partially provided Provide a copy of company employee manual, safety manual, training (Safety manual Provided Provided Partially provided Provided (copies of training CD manual and any other relevant materials. consists only of Table labels) 4 of Contents) List of references with an emphasis on educational institutions. A minimum Provided a minimum Provided a minimum Provided a minimum Provided a minimum Provided a minimum Provided a minimum of three and a maximum of five references are to be provided. of three references of three references of three references of three references of three references of three references 5 Contractor must include detailed information on any pending litigation it is a party to and any litigation that it was a party to in the last five (5) years or Provided Provided Provided Provided Provided Provided 6 state "none" as applicable. Submit confirmation of insurance requirements. See General Conditions, Partially provided Provided Provided Provided Provided Provided 7 Section 13, Insurance requirements. (sample form only) Describe the company's remediation plan for deficiencies. See section XIII. Provided Provided Provided Provided Provided Provided 8 Quality Assurance. Cost Proposal

Respondents shall include in their proposal response price schedules for the following: Cost option 1 includes all the labor, materials, equipment and supplies needed as required in the specifications contained in herein. 9 $1,890,600.10 $1,799,025.00 $1,495,202.00 $1,914,408.60 $1,854,809.00 $2,597,380.00 This option includes cleaning of all offices on Mondays, Wednesdays, and Fridays and includes restroom paper products and supplemental supplies and materials as defined in Section VII. Supplies and Materials.

Provide event clean-up services for various District events throughout the $20.00 $15.00 $16.00 $15.75 $25.00 $14.80 07/27/16 10 year. $______/person/hour. 11 Total number of man hours per 24 hour day offered. 484.62 467.25 363.07 420.2 412.2 404

1 ABM Janitorial Kellermeyer GCA Education Olympus Building Services - Southeast Bergensons Services KIMCO Services PJS of El Paso, Inc. Services, Inc. Services, Inc. CSP #16-016 District-Wide Janitorial Services LLC (KBS)

Specification Calculated cost per square foot (District has 1,196,676 cleanable square 12 feet). ------Administrative Service Center Building A 140,994 (sq. ft.) $1.42 $1.525 $1.34 $1.48 $1.19 $0.11 Administrative Service Center Building A 137,228 (sq. ft.) $1.43 $1.495 $1.34 $1.53 $1.19 $0.09 Career Training Center 8,458 (sq. ft.) $1.21 $1.485 $1.34 $1.02 $1.07 $0.11 Fort Bliss 1,750 (sq. ft.) $1.27 $1.488 $1.34 $0.98 $1.07 $0.34 Mesilla Valley Facility (restrooms only) 431 (sq. ft.) $1.58 $1.502 $1.34 $0.98 $1.07 $1.13 Mission del Paso Campus 103,498 (sq. ft.) $1.67 $1.499 $1.34 $1.68 $1.83 $0.22 Northwest Campus 61,345 (sq. ft.) $1.54 $1.506 $1.34 $1.83 $1.84 $0.23 Rio Grande Campus 178,550 (sq. ft.) $1.69 $1.495 $1.34 $1.65 $1.69 $0.23 Transmountain Campus 181,458 (sq. ft.) $1.43 $1.495 $1.34 $1.48 $1.47 $0.16 Valle Verde Campus 382,964 (sq. ft.) $1.79 $1.505 $1.34 $1.66 $1.68 $0.20 Payments discounts: Payments discounts: Payments discounts: ___% of invoice total is earned if paid__days before its 1% of invoice total is 1% of invoice total is Left blank 0 0 Left blank due date or $ ___ is earned if paid__days before its due date earned if paid 10 days earned if paid 180 days 13 before its due date. before its due date. (Exhibit 5.2.4) "Management: 40 hours/year Supervisory: 12/hours Non-Supervisory: 12 Employees training-number of hours of training provided per year. 120 150 616 1630 76 hours *each person receives the amount listed 14 above per year" 15 Proposal form attachments Provided Provided Provided Provided Provided Provided

Provided (Respondent indicated that its firm is owned or operated by an individual who has been convicted of a Texas Family Code, Felony Conviction and Conflict of Interest felony. This felony is Provided Provided Provided Provided Provided Questionnaire Forms remote in time and the District has determined that such a conviction will have no effect on the respondent's proposal to the District.) 16

07/27/16 The contractor is required to submit as part of the proposal response, a product data and specification sheet that indicates the brand name and classification of each chemical that will be used by the District. The Provided Provided Provided Provided Provided Provided contractor is required to submit a general description of the equipment 17 that will be used at the District.

2 ABM Janitorial Kellermeyer GCA Education Olympus Building Services - Southeast Bergensons Services KIMCO Services PJS of El Paso, Inc. Services, Inc. Services, Inc. CSP #16-016 District-Wide Janitorial Services LLC (KBS)

Specification

Details on the contractor's work order system to provide information to on- Provided Provided Provided Provided Provided Not found in proposal 18 line production supervisors or team leaders. Respondents shall submit three (3) complete proposal response packets, of which one (1) must be an original and signed in ink, with all the requested Provided Provided Provided Provided Provided Provided 19 information, documentation, forms, etc. in each packet. Table of contents is required; response information should be submitted in Provided Provided Provided Provided Provided Provided 20 specification form and sequence.

Company history detailing the number of years the company has been in Provided Partially provided Provided Provided Provided Provided business. 21 An organizational chart showing position titles and names of key Provided Provided Provided Provided Provided Provided 22 management personnel. Describe, using the APPA Level 2, standards as a model and the information supplied in this Request for CSPs, the company's ability to meet the demands of janitorial services by providing a chart that lists by facility Provided Provided Not found in proposal Partially provided Provided Provided cleaning task, frequencies those tasks will be performed, and the number of employees needed to complete these tasks. (Exhibit 5.2.5) 23 List of previous and existing clients. Please supply a minimum of five (5) companies and a maximum of ten (10) clients, emphasizing work done in Provided Provided Partially provided Provided Provided Provided college/university/school district setting. List shall include the company's 24 name, city, and state. Include a statement which addresses whether contractor has had any contract terminated for cause by any customer within the last twenty-four Provided Partially provided Provided Provided Provided Provided 25 (24) months. Include a statement which addresses whether contract has failed to Not found in proposal Provided Not found in proposal Provided Provided Provided 26 complete any work awarded within the last five (5) years. Financial statements or balance sheets, including disclosure of gross annual revenue, current assets, and current liabilities prepared in accordance with generally accepted accounting standards. Include the date of statement or 27 Partially provided Partially provided Provided Partially provided Provided Provided balance sheet and list the Federal Tax I.D. number and State of Texas Sales Tax number. A list of wage rates and total number of employees per wage rate should also be included.

Provided wage schedule, but under "Contractor's Contractor's employee benefit/wage schedule. Provided Provided Provided Provided Provided employee benefit/wage schedule" stated 28 "None." Respondent shall state in their proposal response if they have filed for 07/27/16 Provided Provided Provided Provided Provided Provided 29 bankruptcy within the past ten (10) years. Proposal response (offer) as well as all rates/prices quoted herein, if awarded, must be held through the first year of the contract term. Not found in proposal Agreed Agreed Agreed Agreed Agreed Increases for years two through five in any, must be tied and limited to the 30 CPI.

3 ABM Janitorial Kellermeyer GCA Education Olympus Building Services - Southeast Bergensons Services KIMCO Services PJS of El Paso, Inc. Services, Inc. Services, Inc. CSP #16-016 District-Wide Janitorial Services LLC (KBS)

Specification

"Additional Floor Care "Cost of required Service per Sq. Ft.: performance bond is Carpet Bonnet @ $.06 "Carpet Extraction .12 NOT included in the Carpet "None, unless there cents/sq. ft price of Cost Option Shampoo/Extract/ are federal or state List any additional costs, not elsewhere listed in your proposal response, Stripping and Waxing One. The annual cost Bonnet $.32: Strip and statutory changes to that the District may incur for your performance of the contract award Not found in proposal .24 cents/sq. ft "None" for a performance Wax (6 coats of minimum wage rates based on the specifications contained in CSP #16-016 or state "none". Screen and refinish bond in the amount of undilutated (sic) floor or other compensation gym floors .50 $150,000 is $2,250 finish) @ $.32 related laws." cents/sq. ft" annually or $11,250 Buffing @ $.06; over the course of the Ceramic five year contract." Scrub/Extract/Rinse/ 31 Extract @ $.28" "Additional Floor Care "Cost of required Service per Sq. Ft.:

(Exhibit 5.2.6) performance bond is Carpet Bonnet @ $.06 "Carpet Extraction .12 NOT included in the Carpet "None, unless there cents/sq. ft price of Cost Option Shampoo/Extract/ are federal or state List any additional costs, not elsewhere listed in your proposal response, Stripping and Waxing One. The annual cost Bonnet $.32: Strip and statutory changes to that the District may incur for your performance of the contract award Not found in proposal .24 cents/sq. ft "None" for a performance Wax (6 coats of minimum wage rates based on the specifications contained in CSP #16-016 or state "none". Screen and refinish bond in the amount of undilutated (sic) floor or other compensation gym floors .50 $150,000 is $2,250 finish) @ $.32 related laws." cents/sq. ft" annually or $11,250 Buffing @ $.06; over the course of the Ceramic five year contract." Scrub/Extract/Rinse/ 31 Extract @ $.28" "GCA offers El Paso Community College an "See page 21 of early payment "KBS has 600 managers proposal for info on discount of 1% 10, Net throughout the Employee Engagement List any offering of value added incentives, guarantees or pricing to the 30. Billing would be Left blank country. This is to program that puts our "None" "N/A" District as part of this contract. submitted on the first ensure that quality profit at risk and is of the month in standards are met." given back to the staff advance beginning the as goals are met." first day of service of 32 the new contract." Respondent may offer yearly discounts to the District for each contract 33 renewal. State yearly discounts offered: ______Year 1 contract renewal term 0.25% None indicated None indicated None indicated None indicated None indicated ______Year 2 contract renewal term 0.25% None indicated None indicated None indicated None indicated None indicated 07/27/16 34 Acknowledged addenda 1, 2, and 3 Acknowledged Acknowledged Acknowledged Acknowledged Acknowledged Acknowledged Provided N/A Provided Provided Provided Respondent's ability for project start-up Not found in proposal 35 Page 98 Incumbent Pages 42-46 Page 32 Pages 41-45

4 CSP #16-016 District-wide Janitorial Services

ABM Janitorial Kellermeyer Olympus GCA Education Kimco PJS of El Paso, Evaluation Criteria Ratings Key Factor Services - Bergensons Building Services, Inc. Services Inc. Maximum Southeast LLC Services (KBS) Services, Inc. Points

0 = Unable to evaluate due to inadequate or missing information 1. The purchase price 1 = Unsatisfactory -total purchase price including all proposal options except discounts earned for early 2 = Below average 8 24 24 32 16 24 16 40 payment. 3 = Average (40 pts.) 4 = Above average 5 = Superior 0 = Unable to evaluate due to inadequate or missing information 1 = Unsatisfactory 2. The reputation of the vendor and of the vendor's goods or services 2 = Below average 2 4 6 4 6 8 4 10 (10 pts.) 3 = Average 4 = Above average 5 = Superior 0 = Unable to evaluate due to inadequate or 3. The quality of the vendor's goods or services missing information -including the ability for quick responses and project start-up; the company's organization, 1 = Unsatisfactory staffing, stability and financial strength; as well as other factors as specified in the Request 2 = Below average 2 8 6 4 6 10 6 10 for CSPs. 3 = Average (10 pts.) 4 = Above average 5 = Superior 0 = Unable to evaluate due to inadequate or missing information

(Exhibit 5.2.7) 1 = Unsatisfactory 4. The extent to which the vendor's goods or services meet the District's needs 2 = Below average 2 8 6 4 6 10 6 10 (10 pts.) 3 = Average 4 = Above average 5 = Superior 0 = Unable to evaluate due to inadequate or missing information 1 = Unsatisfactory 5. The vendor's past relationship with the District 2 = Below average 1 0 2 0 0 0 0 5 (5 pts.) 3 = Average 4 = Above average 5 = Superior 6. The impact on the ability of the District to comply with laws and rules relating to 0 = No Historically Underutilized Businesses 5 5 5 5 0 5 0 5 1 = Yes (5 pts.) 0 = Unable to evaluate due to inadequate or missing information 7. The total long term cost to the District to acquire the vendor's goods or services 1 = Unsatisfactory -excluding discounts earned for early payments. 2 = Below average 2 8 6 6 6 8 4 10 (10 pts.) 3 = Average 4 = Above average 5 = Superior

8. For a contract for goods and services, other than goods and services related to telecommunication and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor’s ultimate parent company or 0 = No 5 5 5 5 0 0 5 5 majority owner: (A) has its principal place of business in this state; or (B) employs at least 1 = Yes 500 persons in this state (5 pts.)

0 = Unable to evaluate due to inadequate or 9. Any other relevant factor specifically listed in the request for bids or proposals missing information -including the quality and conciseness of the proposal and the ability to follow instructions 1 = Unsatisfactory as set forth in this Request for CSPs, as well as other factors as specified in this Request 2 = Below average 1 4 3 2 3 5 3 5 for CSPs. 3 = Average (5 pts.) 4 = Above average 07/27/16 5 = Superior Total Points: 66 63 62 43 70 44 100 Recommend award Scope of Work as per the Specifications in CSP #16-016 District-wide Janitorial Services The El Paso County Community College District (“District”) is seeking proposals for District-wide Janitorial Services. Services to be provided include, but are not limited to: daily, weekly, monthly and quarterly cleaning services. PHYSICAL FACILITIES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval to Amount: purchase Corbin entrance locks from IDN-Acme, Not to Exceed Inc. $110,455

Requestor: Rick Lobato Area Responsible: Physical Plant

Resource Persons: Josette Shaughnessy, Rick Lobato

Purpose: To purchase Corbin entrance locks for approximately 500 offices district-wide.

Explanation: Recently, heightened concerns for the safety and security of the El Paso Community College campuses have been at the forefront of everyone’s mind. The purchase of these locks will allow faculty, staff and students to lock the office doors from inside, should it become necessary. These deadlocking, latch bolt, lever-handle locks are ADA compliant. A master key will be available at the El Paso Community College Police Department office at every campus to address accidental lock-out situations.

The purchase and installation of these devices will complete the project that was initiated by the EPCC Police Department earlier this year in all classrooms. The Physical Plant Department recommends that EPCC proceed with this project because it is an important step in the protection of our students, faculty and staff.

The cost to procure 500 locks is reflected below. Installation of the locks will be handled internally by Physical Plant.

Corbin CL3351 NZD C6 59A1 626 $100,414 Contingency 10% 10,041 Total $110,455

This purchase would be conducted through BuyBoard Contract #501-15, a competitively-awarded contract. Purchases conducted through BuyBoard are in compliance with Texas Education Code 44.031 (a) (4); and the provisions of Texas Government Code, Chapter 791 – Interlocal Cooperation Contracts.

Funding is provided by the DW Office Security Lock Replacement budget.

Date: 07/11/16

Account: 91633-M91633 Recommendation: Approval by the Board of Trustees. Budget: $118,130

Vendor: IDN-Acme, Inc. Expenditures 2436 Menaul Blvd. NE to date: -0-

Albuquerque, NM 87107 Balance: $118,130

(Exhibit 5.3.1) 07/27/16 PHYSICAL FACILITIES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval to increase the current contract amount with Trane Amount U.S., Inc. for the rental of a 150-ton air cooled Not to Exceed: condensing unit to provide temporary cooling for $70,000 the EPCC Northwest Campus.

Requestor: Rick Lobato Area Responsible: Physical Plant

Resource Persons: Josette Shaughnessy, Rick Lobato

Purpose: Approval to increase current contract from $46,000 to an amount not to exceed $70,000.

Explanation: In May 2016, the Board approved a contract with Trane U.S., Inc. to replace the existing 150-ton chiller at the Northwest Campus through TCPN Contract R15052. Earlier that month the existing chiller failed. That failure was earlier than anticipated. In response to this emergency, EPCC issued a purchase order to Trane U.S., Inc. for a temporary 150- ton chiller to provide cooling to the Northwest Campus until the new chiller was delivered and installed.

Initially it was anticipated that the new chiller would be delivered in late July and that the contract amount of $46,000 would be adequate to cover the rental charges. However, the chiller will not be delivered until late August 2016. Additional rental time will increase the total rental costs above $50,000 which requires Board approval and will allow the Northwest Campus to operate in a comfortable environment until the new chiller is installed. All such contracts are competitively awarded.

The method of the award of the contract for the emergency rental was also through TCPN Contract R15052. This extended rental will continue under the same contract. Purchases conducted through TCPN are in compliance with Texas Education Code 44.031 (a) (4); and the provisions of Texas Government code, Chapter 791 – Interlocal Cooperation Contracts. All such contracts are competitively awarded.

Funding is provided by the NW Chiller Rental budget.

Date: 07/13/16

Account: 91595-M91595

Recommendation: Approval by the Board of Trustees. Budget: $70,000

Expenditures Vendor: Trane U.S., Inc. to date: $31,852 1405 Vanderbilt Dr. El Paso, TX 79935 Balance: $38,148

(Exhibit 5.4.1) 07/27/16 CURRICULUM AND INSTRUCTION ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of a three-year contract with West/Thomson Reuters Amount: $66,581

for print titles for the Paralegal Program.

Requestor: Luis Chaparro Area Responsible: Library Technical Services

Resource Persons: Steven Smith, Paula Mitchell, Jaime Farias, Luis Chaparro

Purpose: To approve a three (3) year contract to print legal materials for the Paralegal Program, for fiscal years 2016-2017, 2017-2018, and 2018-2019.

Explanation: The Paralegal Program, housed at the Valle Verde Campus library, requires the following four (4) ongoing print titles to support its accreditation:

Texas Cases, 3d - covers opinions issued by Texas State Courts.

United States Code Annotated® (USCA)) - official compilation and codification of general and permanent statutes of the United States.

Vernon’s® Texas Rules Annotated – Civil Procedure, Evidence, and Appellate Procedure - contains most recent annotated rules covering state practice in Texas courts.

Vernon’s® Statutes and Codes Annotated (Annotated Statute & Code Series) - contains complete text of Texas statutes and codes.

In the past, EPCC purchased these titles from the vendor on an annual basis. However this year, the company developed West Complete Library, a package incorporating these four (4) titles for 36-months at a substantial savings for legal materials for the Valle Verde Campus library. The three (3) year contract with West/Thomson Reuters will generate $46,462.18 in savings during the term of the contract. Upon approval of this contract monthly payments will be processed. Annually, the costs breakdown is as follows: $21,120 for the first year, $22,176 for the second year and $23,285 for the third year. The total contract amount shall equal $66,581.

West/Thompson Reuters, as the publisher, is a sole source vendor. Sole source letters follow this item.

Funding is provided by the Valle Verde Library budget.

Date: 06/22/16

Recommendation: Approval by the Board of Trustees. Account: 11000-52153-73100

Budget: $120,298

Vendor: West/Thomson Reuters Expenditures to date: $ 0 610 Opperman Drive Eagan, MN 55123 Balance: $120,298

(Exhibit 6.1.1) 07/27/16

Alex Medrano THOMSON REUTERS Manager, Government Contracts Counsel

510 Opperman Drive Eagan, MN 55123 Phone: 651.848.3094 Fax: 651.587.5586 [email protected] )une 22, 2076

Art Gonzalez Buyer El Paso Communiry College P.O. Box 20500 El Paso, Texas 79998

RE: Sole Publisher Deslgnatlon

Dear Mr. Gonzalez:

West, the foremost provider of integrated information solutions to the U.5. legal market, has been providing research materials to the legal and professional community for more than 135 years. We are pleased to have the opportunity to provide you with information concerning West print publications.

This letter is to confirm west's status as the sole publisher for the following print publicatio r(s):

. 1740&86 Texas Cases,3d . 22048097 United States Code Annotatedo (USCA) r 22085979 Vernon'sc Texas Rules Annotated - Civil Procedure, Evidence, and Appellate Procedure . z2044954vetnon's6 Texas Statutes and Codes Annotated (Annotated Statute & Code Series)

lf you have any questions concerning this document or require additional information, please do not hesitate to contact me.

Sincen

Alex Medrano

(Exhibit 6.1.2) 07/27/16 .'.: .:: '.iii.'.:i!r THOMSON REUTERS '.'..!;;1 ,.'

SECRETARY'S CERTtrICAIE

WEST PTJBLISEING CORFORATION

I, Debbie N. Young, Assistant Secrctary of West Publishing Corporation, do hereby certify as an officer that:

l. I am a duly elected, qualifred and acting Assistant Secretary of West Publishing Corporation, a Minnesota corporation (the "eSIpeIeUAE') and keeper of the corporate records of the Corporation.

2. Listed below arc duly appointed officers of the Corporation and arc hercby authoriz,ed to execute documents in the namc of and on behalf of the Corporation in the capacity set forth opposite their names:

Susan Taylor Martin Chief Executive Officer & President Paul Fischer Chief Financial Officcr Edward A. Friedland Vice Prcsident & Secretary Andrew Martens Vice President & Assistant Secretary Donna Gies Assistant Secrctary Ellen Gillespic Assistant Secretary Randy Goetz Assistant Secretary Cynthia (Cindy) L. Hansen Assistant Secretary Alejandro Medrano Assistant Secretary John S. Nclson Assistant Secretary Scott Nelson Assistant Secretary Jon Olson Assistant Secretary David Peloquin Assistant Secretary

3. The Corporation is an indircct subsidiary of Thomson Reuters Corporation, a conpany organized under the laws of Ontario, Canada and listed on both dre Toronto lJtock Erchange and the New York Stock Exchange.

IN WITNESS WHEREOF, I have hereunto set my hand as the Assistant Secretary ol'thc Corporation this 8uday of April 2016.

N. Young

(Exhibit 6.1.3) 07/27/16 ti,lru THOMSON REUTERS '"}ii:t;' ,i"

STATE OF CONNECTICUT: ss: Stamford COUNTY OF FAIRFIELD :

On this 8* day of April, 2016, before me, the undersigned, a Notary Public in and for said State, personally appeared Debbie N. Young, Assistant Secretary of West Publishing Corporation. Known to me to be the person whose name is subscribed to the within instrument, and acknowledged to me that she executed the same.

IN WITNESS WIIEREOF, I have hereunto set my hand and affixed rny official sr:al the day and year in this certificate first hereinabove written.

,(;o*u/" ft/rl Notary Public

Dlanc Rcrlr-titc* NOTARY Pt'BttC State of Connec0qrt My Commlsston ExDliB Scptember 30, 26tS

(Exhibit 6.1.4) 07/27/16 EDUCATION AND CAREER TECHNICAL EDIJCATION VALLE VERDE CAMPUS/ROOM M.101 OFFICE PHONE: 831-2544 FAX: 831-2112

MEMO

TO: Ruben Gallardo Director of Purchasing Contract Mgmt.

THROUGH: Mr. Steve Smith VPof|n,t,,"tiokorceEducation&ContinuingEd.

FROM: Dr. Jaime D. Farias Instructional Dean

DATE: July 20,2016

RE: West/Thomson

WesVThomson Reuters has been the vendor providing legal print resources for EPCC for numerous years' These resources include Texas Cases, 3d, United States Code annotated (USCA), Vernon's Statutes and Codes Annotated and Vernon's Texas Rules Annotated.They are required for accreditation of the paralegal program taught at Valle Verde Campus and are used as well by students and instructors in other disciplines such as Government and History.

In previous years, EPCC contracted with West/Thomson on an annual basis for these print resiources. However, this year, West/Thomson Reuters offered a three year contract that will generate $'16,462 in savings for EPCC Libraries. To take advantage of this significant savings, the College is entering into a three year contract with West/Thomson Reuters.

West/ Thomson Reuters is the sole provider of these legal materials. The Head Librarian at Valle Verde who supervises the purchases ofthese resources conducted an extensive search to ascertain ifthere were other vendors providing identical contact. The result of the search was negative. West/Thoms,on Reuters has provided and continue to provide the best value for print legal materials used in the Valle Verde Library.

(Exhibit 6.1.5) 07/27/16 STUDENT SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval to award a contract to Rio Grande BPSI for the Amount: $123,069 purchase and installation of furniture in the Transmountain Student Union.

Requestor: Arvis Jones Area Responsible: Student Leadership & Campus Life

Resource Persons: Linda Gonzalez-Hensgen, Arvis Jones

Purpose: To award a contract for the purchase and installation of furniture in the Student Union located at the Transmountain Campus.

Explanation: Rio Grande BPSI designed the concept for the Student Union at the Transmountain Campus with the best value in mind. The furniture was selected by members of the Student Government Association. The furnishing includes tables, chairs, benches, lounge furniture and outdoor patio furniture.

Divided by carpeting and tile, the design creates areas for gaming and lounge. The Student Union includes an SGA office, leadership classroom and storage areas for equipment. The new look will enhance and encourage students to remain on campus by creating an environment that is more conducive for college students.

Of this purchase, $70,474, plus a 5% contingency of $3,524 will be conducted through U.S. Communities Contract # 4400003403. The remaining $49,017 will be made as a spot purchase.

Purchases conducted through U.S. Communities are in compliance with Texas Education Code 44.031 (a) (4); and the provisions of Texas Government Code, Chapter 791- Interlocal Cooperation Contracts. All U.S. Communities Contracts are competitively awarded.

Funding is provided by the Student Government Association budget.

Date: 06/21/16

Account: 16001-B16001

Budget: $874,049

Expenditures Recommendation: Approval by the Board of Trustees. to date: $322,709

Vendor: Rio Grande BPSI Balance: $551,340 1616 Bassett Avenue El Paso, TX 79901

(Exhibit 7.1.1) 07/27/16 STUDENT SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval to award a contract to Troxell Communications, Inc. for audio visual equipment and gaming Amount: $143,210 infrastructure in the Transmountain Student Union.

Requestor: Arvis Jones Area Responsible: Student Leadership & Campus Life

Resource Persons: Linda Gonzalez-Hensgen, Nancy Gamez, Arvis Jones

Purpose: To provide audio visual equipment and gaming infrastructure in the new Transmountain Student Union.

Explanation: This purchase will provide the Transmountain Student Union with displays and audio for student use for information and entertainment purpose. The displays will be set up in the lounge area, game area, and multi-purpose room. Wall and ceiling mounts, as well as wiring and control panels, will also be installed.

Cost includes: Equipment Cables and miscellaneous hardware Integration and services Shipping

Project Total: $143,210

This purchase will be conducted through the TCPN Cooperative Contract # R5114, as allowed by the provisions of Texas Education Code 44.031 (a)(4) and the provisions of Texas Government Code, Chapter 791 – Interlocal Cooperation Contracts. All such contracts are competitively awarded.

Funding is provided by the Student Government Association budget.

Date: 06/15/16

Account: 16001-B16001 Recommendation: Approval by the Board of Trustees. Budget: $874,049

Vendor: Troxell Communications, Inc. Expenditures 11024 Montgomery Blvd NE # 298 to date: 322,709 Albuquerque, NM 87111 Balance: $551,340

(Exhibit 7.2.1) 07/27/16 STUDENT SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of Continuing Education tuition rates for new courses.

Requestor: Kathleen Lopez Area Responsible: Workforce and Continuing Education

Resource Persons: Steven Smith, Kathleen Lopez

Purpose: Approve tuition rates for new CE courses.

Explanation: As new courses are brought into the inventory, the Board of Trustees approves the associated tuition rates.

Recommendation: Approval by the Board of Trustees.

Exhibit 7.3.1 07/27/16

COURSE TITLE HOURS TUITION

Advanced Technology CMP 167 Introduction to Computer Fundamentals 48 $342 CMP 168 Networking Fundamentals 64 $342 CMP 169 Routing Protocols and Concepts 64 $342 CMP 170 LAN Switching and Wireless 64 $342 CMP 171 Accessing the WAN 64 $342 Business/Industry Training and Personal Enrichment MGT 203 Introduction to Computer Keyboarding 12 $59 MGT 214 Human Resource Essentials 24 $132 MGT 215 Improve Your Interviewing Skills 12 $59 MGT 216 Email Etiquette 12 $59 PIA 478 Halloween Jewelry Workshop 4 $30 PIA 479 Thanksgiving Jewelry Workshop 4 $30 PIA 480 Christmas Card and Jewelry Workshop 4 $30 PIA 481 Introduction to Jewelry Making 12 $58 PIO 002 Marriage and Relationships: Keys to Success – 24 $95 Online PIO 003 PMP Certification Prep 2 – Online 24 $105 PIO 005 Digital Marketing Suite – Online 72 $285 PIO 0094 Accounting for the Non-Accountant – Online 24 $105 PIO 0095 Administrative Assistant – Online 225 $899 PIO 0096 Customer Service Survival Skills – Online 24 $105 PIO 0097 Project Management Fundamentals – Online 24 $105 PIO 098 Project Management – Online 270 $1,159 CE Health AHP 414 Certificate in Energy Medicine 10 $60 AHP 423 Assault Prevention/Self-Defense Awareness 12 $65 AHP 425 Wellness & Health Promotion 32 $228 AHP 426 Health Care Communications 80 $382 AHP 427 Improve Your Health in 15 Minutes a Day! 2 $19 AHP 428 Respiratory Therapy Registry Review 22 $500 AHP 429 Basic EKG for Nursing Assistants – Grant Course 20 $400 AHP 430 Basic Phlebotomy for Nursing Assistants – Grant 30 $400 Course AHP 431 Inpatient Obstetric Nursing Exam Review 13 $1,175 AHP 432 OCN Exam Review 15 $1,614 AHP 433 Neonatal Intensive Care Nursing Exam Review 15 $1,175 AHP 434 Fundamental Orthopedic Technician Skills – Grant 100 $2,000 Course

Exhibit 7.3.2 07/27/16

COURSE TITLE HOURS TUITION

Center for Corporate and Workforce Training WFD 615 Basic Computer Skills 12 $84 WFD 616 Microsoft Word 66 $447 WFD 617 Microsoft Excel 48 $325 WFD 618 Microsoft PowerPoint 48 $325 WFD 619 Introduction to Project Management 24 $167 WFD 620 Employability Skills 30 $206 WFD 621 Business Communications I 24 $167 WFD 622 Project Management 36 $246 WFD 623 Business Communications II 24 $167 Center for College Access and Development WPL 368 Academic Reading and College Readiness Skill for 60 $369 CNC and Welding WPL 753 Explore Careers and College Workshop 36 $184 WPL 754 Social Studies GED Pre-Bridge to College and 42 $213.60 Career Readiness Program WPL 755 Science GED Pre-Bridge to College and Career 42 $213.60 Readiness Program WPL 756 Math GED Pre-Bridge to College and Career 48 $243 Readiness Program WPL 757 RLA GED Pre-Bridge to College and Career 42 $213.60 Readiness Program WPL 807 ESL Bridge Summer Boost Math Course 30 $238 Children’s College PLD 606 Science Fair Fun Entering Grades 3rd – 5th 12 $57

Exhibit 7.3.3 07/27/16 STUDENT SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the approval of Continuing Education tuition rates for revised courses

Requestor: Kathleen Lopez Area Responsible: Workforce and Continuing Education

Resource Persons: Steven Smith, Kathleen Lopez

Purpose: Approve tuition rates for revised CE courses.

Explanation: Workforce and Continuing Education Department is requesting approval for changes in tuition. Comments column describes reasons for each course.

Recommendation: Approval by the Board of Trustees.

(Exhibit 7.4.1) 07/27/16 OLD OLD NEW NEW COURSE TITLE COMMENTS HOURS TUITION HOURS TUITION Business/Industry Training and Personal Enrichment MGT 809 Introduction to 48 $260 48 $290 Tuition raised to Accounting I meet credit’s Fall 2016 increase. MGT 824 Communications in 48 $260 48 $290 Tuition raised to Management meet credit’s Fall 2016 increase. MGT 332 Business Ethics 48 $260 48 $290 Tuition raised to meet credit’s Fall 2016 increase. MGT 868 Payroll and Business Tax 48 $260 48 $290 Tuition raised to Accounting meet credit’s Fall 2016 increase. MGT 869 Computerized 48 $260 48 $290 Tuition raised to Accounting Applications meet credit’s Fall 2016 increase. PIE 450 Certified Shorthand 48 $297 48 $327 Tuition raised to Reporter & Registered meet credit’s Professional Reporter Fall 2016 Preparation – Online increase. PIE 649 Business Finance for 24 $80 24 $95 Price has been Non-Finance Personnel – increased to Online comply with vendor’s price change. PIE 660 Personal Finance – 24 $80 24 $95 Price has been Online increased to comply with vendor’s price change. PIM 419 Mariachi I 16 $81 16 $91 Tuition raised to meet credit’s Fall 2016 increase. RES 849 Real Estate Law 48 $260 48 $290 Tuition raised to meet credit’s Fall 2016 increase. RES 876 Contract Forms and 48 $260 48 $290 Tuition raised to Addenda meet credit’s Fall 2016 increase. RES 884 Principles of Real Estate I 48 $260 48 $290 Tuition raised to meet credit’s Fall 2016 increase.

(Exhibit 7.4.2) 07/27/16

OLD OLD NEW NEW COURSE TITLE COMMENTS HOURS TUITION HOURS TUITION

Business/Industry Training and Personal Enrichment cont’d RES 888 Real Estate Finance 48 $260 48 $290 Tuition raised to meet credit’s Fall 2016 increase. CE Health AHP 114 Current Issues in 48 $297 48 $342 Course is Addiction Counseling concurrent with credit. AHP 279 Interpretation of Lab 32 $198 32 $228 Course is Results concurrent with credit. AHP 393 Pharmacy Terminology 32 $198 32 $228 Course is concurrent with credit. AHP 394 Substance – Related and 48 $297 48 $342 Course is Addictive Disorders concurrent with credit. AHP 775 Intro to Pharmacy 48 $258 64 $297 Course is concurrent with credit. AHP 776 Pharmaceutical 80 $297 80 $342 Course is Mathematics I concurrent with credit. AHP 777 Pharmacy Drug Therapy 96 $495 96 $570 Course is and Treatment concurrent with credit. AHP 792 Essentials of Medical 32 $224 32 $268 Course is Terminology – Online concurrent with credit. AHP 793 Pharmacology for Health 48 $258 48 $382 Course is Professionals concurrent with credit. PIS 436 Conditioning 48 $99 48 $114 Course is concurrent with credit. PIS 438 Weight Training 48 $99 48 $114 Course is concurrent with credit. SDH 156 Re-Entry Nursing Update 128 $650 128 $700 Course is – Online concurrent with credit. SDH 276 Compounding Sterile 80 $344 80 $456 Course is Preparation and Aseptic concurrent with Techniques credit. SDH 404 High School Health 7 $45 7 $50 American Heart Provider CPR Association changes. SDH 715 Essentials of Medical 32 $198 32 $228 Course is Terminology concurrent with credit.

(Exhibit 7.4.3) 07/27/16

OLD OLD NEW NEW COURSE TITLE COMMENTS HOURS TUITION HOURS TUITION

CE Health cont’d SDH 758 Essentials of Medical 32 $224 32 $268 Course is Law/Ethics of Health concurrent with Professionals credit. SDH 872 Clinical EMS I 80 $128 80 $150 Course is concurrent with credit. SDH 884 EMT Basic 160 $460 160 $606 Course is concurrent with credit. SDH 978 LVN Refresher – Online 128 $650 128 $700 VCT course offered through Austin Community College. ACC increased course cost by $50. Center for Corporate and Workforce Training WFD 601 Business Writing 12 $101 30 $206 The program was revised. Therefore, hours and tuition increased. WFD 604 Professionalism in the 26 $216 12 $84 The program was Workplace revised. Therefore, hours and tuition decreased.

(Exhibit 7.4.4) 07/27/16 COMMUNITY SERVICES ABSTRACT

Item(s) to be Considered: Consideration and deliberation on the acceptance of a monetary donation.

Requestor: Lety Jones Area Responsible: Marketing & Community Relations

Resource Persons: Josette Shaughnessy, Joyce Cordell

Purpose: To accept the donation of $500 from Joe Martinez.

Explanation: The monetary donation will go towards the Summer Fitness Challenge Event.

Recommendation: Approval by the Board of Trustees.

(Exhibit 8.1.1) 07/27/16