Meeting Report

Regarding: Date: 9 November 2017 EDF Energy Hinkley Point C: Community Forum

Attending: Neil Kimmis, Avon & Police Jim Claydon, Chair Dave Masters, Avon & Somerset Constabulary Neil Adams, National Grid Paul Naylor, Terry Ayre, Holford Parish Council Robin Phipps, Cannington Parish Council Doug Bamsey, District Council Roy Pumfrey, Stop Hinkley Alan Beasley, Cannington Parish Council Leigh Redman, Town Council James Brereton, Stogursey Parish Council Anne Reed, Wemdon Parish Council Tatiana Cant, Burham-on-Sea & Jim Ridout, Parish Council Highbridge Town Council Lucinda Spellman-Ives, Ryan Clarke, Jo Taylor, Bridgwater and Taunton College Andy Coupé, Bill Vaughan, Willington Parish Council Jason Crook, Office of Nuclear Regulation Mike Dixon, Klive Parish Council David Eccles, EDF Energy Andrew Goodchild, WSC/TDBC Robert Jordan, EDF Energy Sue Goss, West Somerset Council Anne Lawrence, EDF Energy Stuart Hill, C.H.A.I.R Luke Stevens, EDF Energy Diane Hooper, Williton Parish Council Hayley Terrell, EDF Energy Trevor Howes, Civil Nuclear Constabulary Isaac Casson, Newgate Allan Jeffery, Bridgwater and West Somerset Green Party

Item 1. Introduction and apologies 1.1 Jim Claydon (JC) welcomed attendees and asked them to introduce themselves.

1.2 Apologies were recorded from: John Sivyer (Stockland Parish Meeting), David Harper (Bridgwater College), Andy Berry (Bridgwater College)

1.3 JC made attendees aware of the new Terms of Reference for the forum, which was agreed at the last forum meeting.

2. Matters arising

2.1 The following afternote and matters arising from the previous minutes from the meeting on 2 February were raised:

2.2 Under item 7.2 of the previous minutes, Andy Coupe (AC) advised that a public engagement event on the Parish Council’s preferred traffic calming proposals in Cannington was planned for 20 November 2017.

Item 2.3 Under item 7.3 of the previous minutes, David Eccles (DE) provided an update on the Bath Road campus and the cycleway linking this to the Sedgemoor Campus.

3. Project Milestones 3.1 Rob Jordan (RJ), HPC Site Construction Director, introduced himself to attendees.

3.2 Anne Lawrence (AL) presented an update on site activity. A copy of the presentation is attached to these minutes.

3.3 DE gave an update on associated developments:

• The first phase of J23 P&R work was completed in August 2017, with the next phase is on schedule to be complete by early 2018; • J23 signalisation is due to be completed by February 2018; • Bridgwater campus (Sedgemoor Campus) has finished piling; • Hinkley House is due to be completed in early 2018; and

• Works at Cannington Park and Ride are on schedule.

DE outlined some of the education and skills outreach being undertaken by HPC. The Inspire programme is fully underway, Young HPC launched last month and Tier One contractors have ongoing apprenticeship campaigns. BYLOR are currently looking for steel fixers and a large number of mechanical and electrical engineers will be needed for the latter stages of the project.

A film highlighting case studies of HPC apprentices was shown.

3.4 Stuart Hill (SH) queried the accident monitoring statistics included in AL’s presentation and asked if there are any predictions for the future. AL said that there has been extensive activity to improve those poor workplace behaviours that make workplace accidents more likely. RJ added that 2,000 workers had attended an hour long workshop on quality training the previous week and that work will continue to make sure workers are operating in the safest possible conditions.

3.5 Sue Goss (SG) asked a question regarding the submission of a non-material amendment to the size and change of use of the waste fuel store on the main site. DE stated that a non-material amendment was submitted to the planning authority that covers a number of adjustments to the design. The changes to the waste fuel store are to accommodate a different approach to storage, applying the learning from Sizewell B. The system of storage will have to conform to strict regulatory standards enforced by the Office of Nuclear Regulation. A presentation to Stogursey Parish Council will be made on the matter on 14 November.

3.6 Roy Pumfrey (RP) queried the sampling methodology of dredged waste material that is being taken to Cardiff Grounds.

Item AFTERNOTE: There have been inaccurate claims about radiation levels of this sediment and the testing undertaken. The sediment is not classed as radioactive under UK law and poses no threat to human health or the environment. The sediment has been tested by an independent, expert body (CEFAS) in 2009, 2013 and 2017 - this included sampling at depths to 4m below the surface. The testing and radiological impacts were assessed using internationally accepted best practice.

In this as with all work for Hinkley Point C, we work closely with and are strictly regulated by a number of statutory bodies, including Natural Resources Wales, and the Environment Agency. This ensures the environment and public are protected at all times

3.7 SH raised what he believed to be a recent change to the construction methodology of the wharf in and queried whether this change is permitted within the scope of the Development Consent Order. AFTERNOTE: We intend to carry out the works to refurbish and extend Combwich Wharf in accordance with our Development Consent Order and Marine Licence, including any subsequent approvals by Sedgemoor District Council and the Marine Management Organisation. Recently, we have been carrying out site investigations to inform the detailed design and construction of the redevelopment. Our contractor, Hochtief, drilled boreholes and carried out other tests in and around the Wharf facility on the river and berth bed in order to determine the characteristics of the soil/rock layers in the ground. These works were carefully controlled, including restricting the hours of work and closely monitoring noise levels. Advance notification of the works was also given to local residents. We have now successfully completed the site investigations and continue to prepare for the main phase of works in due course.

3.8 RP asked whether remediation of the main site has been complete. AL stated that remediation is not yet complete as there is potential to find more areas in need of remediation as the project progresses.

3.9 RP asked whether there are large quantities of salt on site. AFTERNOTE: Small quantities of salt are present on site for treating pedestrian pathways in cold weather.

3.10 RP raised the 38,000 concrete segments being produced in Avonmouth and asked how many deliveries it would take to deliver the concrete to the site by road. AFTERNOTE: Delivery of concrete segments from Avonmouth will start in the New Year for approximately 30 months. This will mean a peak of 35 HGV deliveries per day. There are no current plans to deliver by sea and the use of the jetty is used for aggregate. This may evolve to take other commodities over time but this is not yet confirmed.

3.11 Alan Jeffrey asked a question on the details behind the gallery concrete pour and why the base layer had to be taken up and redone. AL stated that natural processes had impacted

Item the area, which was not picked up by the initial investigatory works. The concrete base was poured and, upon inspection, did not meet the stringent criteria demanded and so it was taken up and the concrete replaced. Other areas around the site should not present the same problems.

3.12 SH noted that good construction practices are being followed in the build of Combwich Wharf.

3.13 Alan Beasley (AB) queried the need to install traffic lights at J23. AC advised that there was a need to signalise the roundabout to improve capacity to accommodate the increase in traffic associated with HPC and the Energy Park alongside existing committed development.

3.14 RP asked whether it is a DCO requirement to have roundels on the rear of HPC HGVs. AFTERNOTE: The DCO requirement for HGV identification is to display the HPC delivery sign in the front windscreen. At the rear, HGVs need to display the mandatory legal markers and reflectors i.e. any hazardous loads but require no specific signage/disc indicating the vehicle is related to HPC activities. ACTION: Agenda item at next Transport Forum on identification of HPC vehicles.

3.15 AJ raised a question surrounding the split of local/foreign workforce and the impact of Brexit. DE said that currently 50% of workers are local but that will decrease as percentage of the total as the workforce numbers rise. EDF Energy is engaged with the relevant stakeholders on the topic of Brexit.

3.16 Doug Bamsey (DB) suggested that the LAs and HPC jointly explain the large amount of skills and training outreach they are undertaking in the local area. ACTION: Agenda item at next Community Forum.

4. Office of Nuclear Regulation (ONR) Site Update 4.1 Jason Crook (JC) introduced himself as the forum representative from the Office for Nuclear Regulation. The ONR’s job is to make sure that the practices being undertaken on site comply with the legal requirements and to ensure adequate health and safety practices are being followed. An ONR representative will attend at least every six months.

JC stated that his role within the forum is that of an observer and to publish the ONR’s quarterly report for the public.

His most recent report to the Forum is attached to these minutes.

5. Community Impact Mitigation (CIM) Fund

5.1 Andrew Goodchild (AG) presented the latest figures from the CIM fund. A copy of the

Item presentation is attached to these minutes. A video highlighting some beneficiaries of the fund was shown.

5.2 AG introduced the forum to the HPC Community Fund which is being administered by the Somerset Community Foundation (SCF). The SCF HPC Community Fund is to launch in November and provide another fund where community groups are able to bid for money for community projects will run alongside the CIM Fund. Parish Councils and Community Organisations will be advised on the detail and there would be some drop in events for the community.

5.3 DE clarified that the original plan had been for the CIM fund to be depleted prior to commencing the main works on site and the HPC Community Fund coming into force, but there would now be period of overlap. Because both funds are now in operation, a joint website will be established which will simplify the process of applying to the funds. For more information about the CIM fund, go to: www.westsomerset.gov.uk/CIM

5.4 It was suggested that the SCF would present at a forthcoming Community Forum to explain the HPC Community Fund in more detail.

5.5 RP was pleased with how the West Somerset Employment Hub was working.

6. Internal Campaigns

6.1 Hayley Terrell gave an update on some of the internal campaigns being undertaken with HPC staff.

6.2 A fly-parking notice has been circulated to all HPC workers stating that fly parking will not be tolerated and that it is against the code of conduct to which all employees are signatories. This notice is backed by RJ and union representatives. RJ acknowledged internal efforts to reduce fly parking and noted that 1,500 parking spaces at J23 and Cannington Park and Rides will help to alleviate the problem.

6.3 HT stated that noise complaints are taken seriously and digital and verbal campaigns are taking place to make HPC workers aware of their responsibility to their neighbours. Information sheets are produced fortnightly for residents to make them aware of any weekend activity.

6.4 RP asked whether there was any success in reducing fly-parking. HT said that reports of fly-parking are reducing but awareness campaigns will continue.

6.5 MD thanked the HPC team for their efforts in reducing fly-parking at Kilve Village Hall.

Item 7. Transport Forum meeting

7.1 Draft minutes from the Transport Forum held on 2 November 2017 were available at the meeting. The workshop at this meeting focused on Noise and Air Quality Monitoring.

7.2 SH said he has witnessed Hanson lorries taking up space in lay-bys. DE stated that drivers need to take mandatory 15 minute breaks at certain intervals and cannot wait on site due to space constraints. However they are encouraged to take their breaks elsewhere where possible. SG noted that buses sometimes have to wait to use the laybys.

7.3 SG said that large buses sometimes travel through hamlets and have to pass each other. DE acknowledged the problem but stated that buses are entitled to use the local roads. However education programs on issues such as this are mandatory for drivers.

8. Main Site Forum meeting 8.1 Draft minutes from the Main Site Forum that was held on 18 October 2017 were available at the meeting. The workshop focussed on the Southern Landscaping works.

8.2 Topics discussed at the meeting included the Non-Material Amendment and the 24hr helpline.

9. AOB 9.1 AL and ONR stated that they intend to attend the forum at least every six months.

10. Date of next meeting The date of the next Community Forum meeting is;

• 15 February 2017

These meetings will be held at Main Hall, Bridgwater College, Cannington TA5 2LS