City of Trinidad Emergency Plan 2014 CITY OF TRINIDAD EMERGENCY OPERATIONS PLAN Standardized Emergency Management System (SIMS) National Incident Management System (NIMS) 2014 1 City of Trinidad Emergency Plan 2014 HUMBOLDT OPERATIONAL AREA City of Trinidad Emergency Operations Plan Prepared For: The City of Trinidad Humboldt County Office of Emergency Services Mike Downey, Sheriff Dan Larkin, OES Coordinator 826 Fourth Street Eureka, California 95501 Phone: 707-268-2500 Fax: 707-445-7764 Developed By: Gregg Smith Emergency Management Planner 881 Riverside Drive Ukiah, California 95482 Telephone/Fax: 707-463-3947 May 2014 2 City of Trinidad Emergency Plan 2014 City of Trinidad EMERGENCY OPERATIONS PLAN Table of Contents Part 1 - Basic Plan Introduction 6 Concept of Operations 7 Continuity of Government 10 Preservation of Records 12 National Incident Management System 12 Standardized Emergency Management System 13 California Emergency Response levels 13 Regional Map 14 Emergency Management Organization 15 Hazard Analysis Summaries 16 Standard Operational Procedures 36 General Emergency Management 44 Emergency Operational Laws and Authority 46 Part 2 – Emergency Operations Center –EOC Concept of Operations 48 Activation Policy 49 Levels of Activation 50 Emergency Communication System 51 Incident Action Plan (IAP) 51 Declaration of a Local Emergency 53 After-Action Reports 61 Management Section 63 Media Contacts 65 Operations Section 66 Planning / Intelligence Section 69 Logistics Section 71 Finance/Administration Section 74 After Action Report 77 EOC Floor Plan 82 3 City of Trinidad Emergency Plan 2014 Table of Contents Part 3 – Emergency Response Personnel Checklists Management Section: Director of Emergency Services 83 Legal Advisor 86 Emergency Services Coordinator 88 Public Information Officer 90 Rumor Control Unit Leader 93 Liaison Officer 94 Agency Representatives 96 Safety Officer 98 EOC Security Officer 99 Operations Section: Operations Section Chief 100 Fire & Rescue Branch Coordinator 103 Fire Operations Unit Leader 107 Disaster Medical Unit Leader 109 Search & Rescue Unit Leader 111 Hazardous Materials Unit Leader 113 Law Enforcement Branch Coordinator 115 Evacuation-Movement Guidelines 120 Entry Permit to Restricted Areas 123 Waiver of Liability 124 Weapons of Mass Destruction (WMP) 125 Law Enforcement Operations Unit Leader 127 Coroner Unit Leader 129 Construction/Engineering Branch Coordinator 131 Utilities Unit Leader 133 Damage Assessment Unit Leader 134 Public Works Unit Leader 136 Health & Welfare Branch Coordinator 137 Care & Shelter Unit Leader 139 Public Health Unit Leader 140 Air Operations Branch 141 Staging Area Manager 143 Planning/Intelligence Planning/Intelligence Section Chief 144 Section: Situation Analysis Unit Leader 147 Documentation Unit Leader 150 Advance Planning Unit Leader 152 Technical Services Unit Leader 153 Demobilization Unit Leader 154 Damage Assessment Unit 155 4 City of Trinidad Emergency Plan 2014 Table of Contents Logistics Section: Logistics Section Chief 157 Communications Branch Coordinator 159 Communications Unit Leader 161 Information Systems Unit Leader 162 Transportation Unit Leader 163 Personnel Unit Leader 164 Supply/Procurement Unit Leader 166 Facilities Unit Leader 168 Resource Status Unit Leader 169 Finance/Administration Finance/Administration Section Chief 170 Section: Time Keeping Unit Leader 173 Compensation & Claims Unit Leader 174 Purchasing Unit Leader 175 Recovery Unit Leader 176 Part 4 – Recovery Operations Post-Disaster Damage Assessment 178 Short Term / Long Term Recovery 179 Recovery Operations Responsibilities 181 Documentation 181 After-Action Reporting 183 Disaster Assistance Programs 185 Eligible Work Projects 187 Damage Survey Reports (DSR) 190 Work Project Funding 191 Eligible Costs 193 Final Claim 195 Individual Assistance Programs 196 Annex A – Glossary 200 5 City of Trinidad Emergency Plan 2014 INTRODUCTION The City of Trinidad Operational Area (OA) Emergency Operation Plan (EOP) identifies the City’s emergency planning, organization, policies, procedures, and response to extraordinary emergency situations associated with natural disasters, technological incidents, and national security emergencies. The plan also addresses integration and coordination with other governmental levels when required. This Emergency Plan accomplishes the following: ❑ Establishes the emergency management organization required to mitigate any significant emergency or disaster affecting the emergency operational area. ❑ Identifies the responsibilities, policies and procedures required to protect the health and safety of Trinidad population, public and private property, and the environmental effects of natural and technological emergencies and disasters. ❑ Establishes the operational concepts and procedures associated with field response to emergencies, City Emergency Operations Center (EOC) activities, and the recovery process. This plan is based on the functions and principles of the California Standardized Emergency Management System (SEMS), the California Incident Command System (ICS), and the National Incident Management System (NIMS) which identifies how the Trinidad emergency operational system fits in the overall California emergency management system during response and recovery operations. It is important to stress that this plan is based upon Functions, not the number of personnel. One person may be called upon to perform all functions, as needed. In a major event, the duties of each function can be assigned to individuals as the staff size grows to respond appropriately to the event. The plan addresses how the Operational Area will respond to extraordinary events or disasters, from preparation through recovery. A hazard analysis and probability matrix is also included in the plan. The responsibilities of each department are identified in matrices, which are based on each identified hazard or threat. The development of departmental Standard operating Procedures (SOPs) is discussed, including what each department will include in its own SOPs. The City of Trinidad Emergency Plan will be approved by the City Council. The City’s Office of Emergency Services (OES) is responsible for reviewing the entire plan on an annual basis, and coordinating the revision of the plan as required. Each department manager is responsible for reviewing its SOPs every three years and coordinating the revisions of the procedures with the City’s Office of Emergency Services. Special Departments and other agencies serving City of Trinidad are responsible for following this plan, and developing procedures to fulfill their stated responsibilities. The City’s Office of Emergency Services will be responsible for maintaining records of revisions. 6 City of Trinidad Emergency Plan 2014 CONCEPT OF OPERATIONS The City of Trinidad response to disasters is based on four phases: • Increased readiness; • Initial response operations; • Extended response operations; and • Recovery operations. During each phase, specific actions are taken to reduce and/or eliminate the threat of specific disaster situations. In coordination with the City and Incident Commanders, the Office of Emergency Services Coordinator will determine the phase and initiate the appropriate level of alert for response agencies, including the activation of the Emergency Operations Center (EOC) as required. Increased Readiness Upon receipt of a warning or observation that an emergency situation is imminent or likely to occur soon, the City Office of Emergency Services will initiate actions to increase its readiness. Events that may trigger increased readiness activities include: • Issuance of a credible long-term earthquake prediction • Receipt of a flood advisory or special weather statement • Conditions conducive to wildland fires, such as the combination of high heat, strong winds, and low humidity • An expansive hazardous materials incident • Information or circumstances indicating the potential acts of violence or civil disturbance • Information or circumstances indicating breach of national security. Increased readiness activities may include, but not limited to, the following activities: • Briefing of key officials and employees about the situation • Reviewing and updating of the emergency plan and related SOPs • Increasing public information efforts • Inspecting critical facilities and equipment; including testing warning and communication systems • Recruiting of additional staff and Disaster Service Workers (DSW) • Warning threatened elements of the population 7 City of Trinidad Emergency Plan 2014 • Conducting precautionary evacuations in the potentially impacted area(s) • Mobilizing personnel and pre-positioning resources and equipment; and • Establishing or activating staging areas Initial Response Operations City of Trinidad initial response activities are primarily performed at the field response level. Emphasis is placed on minimizing the effects of the emergency or disaster. Field responders will use the Incident Command System (ICS) to organize response to the emergency or disaster, incorporating the functions, principles and components of ICS (i.e., unified command, action planning, span of control, hierarchy of command, etc.). Examples of initial response activities include: • Making all necessary notifications, including the Governor’s Regional Office of Emergency Services; • Disseminating warnings, emergency public information, and instructions to the citizens of the City of Trinidad; • Conducting evacuations and/or