DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
Directorate of Local Fund Audit, Odisha
This Tender document contains 51 pages (excluding cover) Issued to :______
Date of receipt of tender fee :______
Date of issue :______
Signature of the issuing
Authority & Stamp :______
Tender Document
For
Development and Installation of system based Accounting Software for Non-Government Aided Colleges of Odisha State
(Under Two-envelope System)
IMPORTANT DATES
Description Date Last Date of seeking clarification, if any 30.07.2014 Last date for submission of completed tenders (at or before 14:30 hrs.) 02.08.2014 Opening of Technical bids (at 15:00 hrs.) at DLFA, Odisha, Bhubaneswar 04.08.2014
DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
1. TECHNICAL SPECIFICATIONS
1.1 The detailed User Requirement Specifications (URS) of the system based Project Accounting Software proposed to be developed & installed is enclosed as Annexure-I.
1.2 The following list of enclosures should be submitted with Technical Bid (Annexure- II) which should be properly numbered and indexed along with signature of the authorized representative of the bidder.
1.2.1 Necessary detailed technical write up highlighting the features of the solution offered. 1.2.2 List of necessary documents as required under eligibility criteria and important organizations where such system based software have been developed and installed, if any. 1.2.3 Any other document which the bidder may consider necessary to support the bid.
1.3 The bidder shall provide technical support/warranty for 12 months from the date of taking over after commissioning by the consignee during which, service should be provided free of cost.
2. ELIGIBILITY CRITERIA
2.1 The bidder should be registered with Service Tax (if applicable) department of the Govt. Of India. The bidder should submit valid documentary proof of its Service Tax registration number and also details of Income Tax Registration/ PAN.
2.2 The bidder should be ISO-9001:2008 certified. Copy of the same should be enclosed.
2.3 The bidder should have core competence in providing software solutions and must have deployed and supported such system based applications in the past in the Government Departments/ PSUs. The agency must submit requisite work order along with one of the following documentary proofs: (a) Corresponding "Project Completion certificate" (b) Corresponding "Acceptance Certificate" 2.4 Turnover of the bidder / firm should be at least Rs 30 lacs for each of the last three financial years.
2.5 The bidder should have successfully completed at least one work during the last 3 years as on 31.03.2014.
Director, LFA reserves the right to verify/confirm all original documentary evidence submitted by the bidder in support of above mentioned clauses of eligibility criteria. Tenders not accompanied by all the documents mentioned above, would be rejected. Undertaking for subsequent submission of any of the above document will not be entertained. DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
3. EARNEST MONEY DEPOSIT 3.1 Earnest Money Deposit (EMD) of Rs. 50,000/- (Fifty Thousand only) must be submitted, by Demand Draft of any scheduled nationalized/commercial bank drawn in favour of "Assistant Director, Directorate of LFA, Odisha’’ payable at ‘BHUBNESWAR’ .
3.2 No Bank Guarantee towards EMD will be acceptable. 3.3 The EMD, without any interest accrued will be refunded as follows: a) In the case of those Bidders who fail to qualify the eligibility criteria, and whose Technical bids do not qualify, the Earnest Money Deposit (EMD) will be refunded without any interest accrued within two months of the acceptance of TEC (Technical Evaluation Committee)'s recommendations by competent authority.
b) In the case of those Bidders who are unsuccessful in Financial bids, the Earnest Money Deposit (EMD) will be refunded without any interest accrued within two months of the acceptance of FEC (Financial Evaluation Committee)'s recommendations by the competent authority.
4. TENDER SUBMISSION
4.1 The Tender should be submitted in three parts. Each part should be submitted in a separate, sealed, inner cover. The detail of each part is as given below:
4.1.1 Part I: EMD as per Clause 3. The envelope containing Part I should be superscribed as "Tender for system based Accounting Software - EMD".
4.1.2 Part-II: Technical bid as per specifications and eligibility requirements. The envelope containing Part II should be superscribed as "Tender for system based Accounting Software - Technical Bid".
4.1.3 Part III: Financial bid as per Annexure III for The quoted product. The envelope containing Part III should be superscribed as "Tender for system based Accounting Software - Financial bid". All prices are to be quoted in Indian Rupee and indicated both in figures and words.
4.1.4 The outer cover in which these sealed inner covers are placed should be addressed to “the Director, Local Fund Audit, Odisha, 2nd Floor, Treasury and Accounts Bhawan, Kharvel Nagar, Unit-III, Bhubaneswar, 751001, superscribed at the top of the cover “Tender for system based Account Software”.
4.2 The tender must reach the above mentioned addressee complete in all respects, latest by 14:30 Hrs on 02.08.2014 otherwise it will be rejected.
DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
5. OPENING OF BIDS
5.1 The tender bids will be opened at 15:00 Hrs on 04.08.2014 at DLFA Headquarters at Bhubaneswar.
5.2 The sealed covers containing EMD (Part-I) only will be opened in the first instance in the presence of bidders’ representatives at 15:00 Hrs on 04.08.2014.
5.3 Technical bids (Part II) of only those bidders whose EMD is found to be in order; will be opened subsequently in the same session for further evaluation. One representative of each bidder would be permitted to be present at the time of opening of the tender.
6. EVALUATION OF TENDER
6.1 A duly constituted Technical Evaluation Committee (TEC) will shortlist the Technical Bids on the basis of eligibility conditions.
6.2 Based on the evaluation results complying with the specification / requirements, bidders will be short listed further. Names of short listed bidders whose Technical Bids qualify shall be announced to the respective bidders, for the opening of Financial Bids.
6.3 The Financial Bids of only those bidders who qualify technically shall be opened in the presence of their representatives on a specified date and time to be intimated to the respective bidders. The same shall be evaluated by a duly constituted Financial Evaluation Committee (FEC). However, if DLFA considers necessary, following the interaction on software development requirements with the technically qualified bidders, revised Financial Bids could be called for from the technically short listed bidders, before opening the original financial bids for recommending the final bidder.
6.4 The financial bid shall be submitted as per Annexure-II.
6.5 The lowest quoting bidder (L-1) shall be determined as follows:
The total price quoted in Annexure-II item ‘A’, shall be considered for determining L- 1 bidder. 6.6 Subsequent to the opening of the financial bids, the documents produced by L-1 bidder shall be verified for authenticity. If any of the documents based on which the L-1 bidder is determined, is found to be not genuine, the said bid will be disqualified and the EMD of the L-1 will be forfeited. In such an event, the L-2 bidder shall be given an opportunity if the L-2 bidder agrees to match the lowest unit prices of L-1.
7. DEVELOPMENT AND INSTALLATION OF ACCOUNTING SOFTWARE
7.1 An official designated by Deputy Director, DLFA, Odisha shall act as project manager from DLFA for this work. DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
7.2 The complete development, testing, training and installation have to be within a maximum period of FOUR MONTHS from the date of Work Order. The schedule given for development and installation at site and/or testing and acceptance is to be strictly adhered to.
Any unjustified and unacceptable delay beyond the schedule as per Work Order will render the vendor liable for penalty as per Annexure IV. Thereafter DLFA holds the option for cancellation of the order, and award the same to any other firm, forfeiting the EMD / Security Deposit of the firm. Also DLFA has the option to get the work done from alternate sources at the risk and cost of the vendor.
7.3 The solution must be supplied in full as per specifications and satisfaction to DLFA. Testing and acceptance of the supplied solution will be done after installation of the system based Accounting Software. The acceptance tests will include the user requirement specification as per the tender document. The solution must give same performance results as shown during initial evaluation tests. The developed system, in addition to meeting the evaluation tests, should also contain the same or better subsystem as were given at the time of initial evaluation tests. Failure to fulfil any of the above mentioned conditions will entail cancellation of the Work Order along with forfeiture of the EMD/Security Deposit.
7.4 DLFA reserves the right to reject any solution, if found unsuitable and/or not conforming to the approved user requirement specifications.
8 PAYMENT TERMS
8.1 The payment shall be made after actual installation of the system based Accounting Software in respective places and after issue of a completion certificate by the designated officer as in cl. 7.1. 8.2 The payment of the bills will be made after complete development, testing and acceptance of the product / system and on submission of Bank Guarantee as per the pro-forma attached. The payment criteria will be as follows:- Sl. No. Milestone achieved Payment percentage
After development, acceptance and making it functional including training as
1 per the user requirement specification. 80% accepted bid price After successful completion of 12 months 2 with technical support. 20% accepted bid price
9. GENERAL TERMS AND CONDITIONS
9.1 Any attempt by any bidder to bring pressure, suppression of facts, misrepresentation of facts etc or any other kind of malpractice shall disqualify the bidder for the present tender and the bidder may be liable to be debarred from bidding for DLFA tenders in future for a period of three years.
DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
9.2 In the event the bidder's company or the concerned division of the company is taken over / bought over by another company, all obligations under the agreement with DLFA, should be passed on for compliance by the new company in the negotiation for their transfer.
9.3 DLFA will not be responsible for any delay on the part of the bidder in obtaining the tender papers or the submission of the tender bids.
9.4 The offers submitted by telex/telegram/FAX/Email or any manner other than that specified under Clause-4 will not be considered. No correspondence will be entertained on this matter.
9.5 The prices in Indian Rupees should be quoted separately for each component given in the Annexure-II inclusive of Documents such as Technical and User manuals, testing and installation charges at site and training and warranty conditions (Excise duty and sales tax as applicable should not be quoted separately, failing which these are not payable extra.
9.6 Printed conditions mentioned in the tender bids will not be binding on DLFA. All the terms and conditions for the development, testing and acceptance, payment terms, penalty (Annexure-IV) etc will be as those mentioned herein and no change in the terms and conditions by the bidders will be acceptable. Alterations if any in the tender bids should be attested properly by the bidder, failing which, the tender will be rejected.
9.7 In the case of bidders whose tenders are accepted for placing the order, bidders will give Performance guarantee on acceptance of order, which will be equal to 10 % (ten percent) of the cost of the accepted bid price. Earnest Money Deposit will be refunded on receipt of Performance Guarantee from the bidder. Performance Guarantee will be in the form of Bank Guarantee (Annexure-VII) drawn in the name of "The Assistant Director, Directorate of LFA’’ payable at BHUBANESWAR" valid for a period of two months beyond the expiry of warranty period.
9.8 The vendor shall provide free support for a period of one year from the time of acceptance of the software by Directorate of Local Fund Audit and carry out revisions, if any, arising out of bags/change in procedures during the said one year period (Warranty support).
9.9 DLFA reserves the right to reject any proposal which has a poor record of completion of work and to investigate or ask for more detailed information on any record(s) which the bidder shall promptly respond in detail.
9.10 DLFA reserves the right to cancel this tender or modify the requirement without assigning any reasons. DLFA will not be under any obligation to give clarifications for doing the aforementioned.
Deputy Director DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
Annexure-I Development and Installation of system based
Accounting Software
USER REQUIREMENTS SPECIFICATION
1. Scope of work The Accounting Software should be developed in alignment with the “Accounting Manual for Aided Educational Institutions”. Scope of work for the assignment is mentioned as follows:
1.1 Conducting System Requirement Study
The selected Service Provider shall conduct a requirements study and develop the user requirement specifications and system requirement specifications following applicable financial reporting standard in Government of Odisha. The Accounting Software should meet the financial reporting of the Directorate of Local Fund Audit and Directorate of Higher Education (DHE), Government of Odisha.
It would be the responsibility of the Service Provider to identify all requirements for the system and document it as part of the System Requirement Specifications (SRS). A formal sign-off should be obtained from the designated officer of Directorate of LFA, before proceeding with the Design, Development and Installation of the system. The selected service provider has to complete the requirement study and deliver necessary reports within 2 weeks time.
1.2 Design Development and Installation of Accounting Software
The Service Provider shall prepare the solution design keeping in mind the technical requirements suggested in this RFP as well as the signed off SRS. Service Provider shall prepare the followings as a part of solution designing : -
DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
a. System Designing b. Database Designing
The Service Provider shall design the solution architecture & specifications for meeting the system requirement specifications finalized by the Service Provider and as approved by the DLFA. Additionally, with respect to this detailed system design document, the document should minimally include the following:-
a. Design of the detailed application system, including modular structure b. User interface designs c. Database structures including ER, Data Dictionaries and DFD d. Business Process Models using Control Flow Diagram, Flow charts
The Service Provider shall submit the solution design document to the DLFA and obtain a sign off on the design document before commencing the development/ installation of the solution. The service provider has to complete the entire design and development activity in 6 weeks.
1.3 Cyber Security Audit
It is the responsibility of the selected Service Provider to get the software duly certified by a CERT-IN certified auditor. The service provider will bear all cost relating to obtain Cyber Security Audit Certificate.
1.4 Training
The Service Provider shall provide detailed training to the users of 453 numbers of Aided Colleges on installation, and usage of the Accounting Software as per the training calendar approved by Directorate of LFA. Training programs will be organized at State level. Required space with Computer Lab for hands-on training program will be provisioned by the Service Provider. The training of all the users will be completed within 2 weeks. The selected service provider will provide required training materials (like printed user manual) Teaching Personnel and Computer Based Training to the end users.
DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
Structure of each training program should be designed as follows:
a. Elaboration on Accounting Manual and functionalities of the Accounting Software b. Computer-based demonstration to all users c. Practice session d. Doubt clearing session
1.5 Helpdesk Operation The Service Provider would be required to provide Helpdesk services to enable effective rollout support to the users for operational and technical issues regarding the Accounting Software for 12 months. Service provider shall provide support to the end user over e-mail or Telephone within 3 days from the date of receipt of complain.
1.6 Installation:
After the Software is duly approved by DLFA, the Service provider shall install the Software in all 453 Aided Colleges of Odisha before imparting training.
1.7 Exit Plan
The selected service provider will provide systematic exit plan and conduct proper knowledge transfer process to handover operations to DLFA before project closure. IT resource persons of DLFA will work closely with resource persons of service provider. The service provider will ensure capacity building of the IT resource persons of DLFA on required maintenance of software.
2. Functionalities 2.1 Configurations & Master Data Management 2.1.1 Chart of Accounts Chart of Accounts (COA) defines the heads under which the income, expenditure, asset or liabilities of Aided Educational Institutions are classified and facilitates maintenance of accounts and preparation of financial statements. The Chart of Accounts should classify Users (AEIs) accounting data in a way that will promote its use, lead to better management and achieve more meaningful accountability and audit trail. Envisaged system should provide facility to define and manage chart of accounts effectively. Details about standards and codification of chart of accounts are described in Chart of Accounts Manual. DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
2.1.2 Initial Configuration
System should provide facility for configuring initial setup data like details about the organization, Accounting Period, Opening Balance of different accounts etc. User should be able to update configured information as and when required.
2.1.3 Donor Agencies Envisaged system should provide facility for maintaining a list of donor/granting agencies like Government of Odisha, University Grant Commission etc. This list should be referred while receiving grants from different donor agencies.
2.1.4 Voucher A Voucher is the source document that provides an evidence of a transaction. When these documentary evidences are collected, recorded and maintained in a systematic manner, it is referred to as ‘voucher system’. After initial analysis of a financial transaction, accounting voucher is prepared giving details of accounts to be debited and credited. System should provide facility for creating different types of vouchers. In general there are four types of vouchers such as (i) Receipts (ii) Payments (iii) Contra and (iv) Journal vouchers. These are discussed in detail below:
Receipt Voucher The envisaged system should provide facility to prepare receipt vouchers. A Receipt Voucher is used to record or capture the details of any inflow of funds for the College. It is important to remember that since we are following ‘cash basis’ of accounting, only amounts that are received (in cash / cheque) are to be recorded. Educational Institutes may receive amounts such as:
Collection from Students such as Admission Fee, Examination Fee, Tuition Fee, Sports fee and Library Fee etc
Grants in Aid – UGC Grant, Block Grant and Grants in Aid
Rents – Canteen Rent, University Seat Rent
Miscellaneous – Hostel Fee, Bus Fee, Sale of News-Papers, Refunds, etc. DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
Cancellation of Cheques i.e. when a cheque is drawn for payment but has to be cancelled, this is recorded through a contra (reverse) entry by passing a receipt voucher for the purpose.
Payment Voucher The system should facilitate the user to prepare payment vouchers. A Payment Voucher is used to record the details of any outflow of funds from the College. It is important to remember that since we are following ‘cash basis’ of accounting, only expenditures that are paid (by cash/cheque etc.) are to be recorded. The outflow of funds incurred by the College could be related to:
Expenditure incurred by the Colleges i.e. either revenue expenditure i.e. relating to the operations of the College such as salary, travel, printing, electricity etc. or capital expenditure i.e. purchase of office equipment, construction of building etc.
Payments to University/ State/ DHE/ Others – University Fees, Red Cross, RTI, Ranger & Rovers, examination fees etc.
Salary - Payment of Salary to Staff
Dishonor of Draft/ Cheque: where a Draft/Cheque received has been dishonored and returned by the bank then the reverse entry of income shall be passed i.e. as payment entry.
Contra Voucher A Contra Voucher is used to record any transactions which relates exclusively to the bank and cash. For example, withdrawal of cash from bank through self cheque by the DDO or cash deposit into bank. Here, no other (expenditure or revenue) head should be involved. The Envisaged system should provide facility to prepare contra vouchers.
2.1.5 Journal Voucher A Journal Voucher is used to record any book adjustment (from one Account Head to another Account Head) i.e. an entry in which no bank or cash account is involved. For example, if an accounting entry is wrongly passed by debiting ‘Account A’ instead of ‘Account B’, it can be adjusted by debiting ‘Account B’ and crediting ‘Account A’ through a Journal Voucher. Common cases where Journal Entries are needed are: DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
Receipt Rectification i.e. where a receipt is recorded to the wrong head of account for ex. to ‘Admission Fee’ instead of ‘Examination Fee’;
Payment Rectification i.e. where a payment is recorded to the wrong head of account for ex. to ‘Salaries’ instead to ‘Stationary’;
Advance Rectification i.e. advance has been given and now needs to be booked against its specific account heads such as travel, wages etc.;
Deductions such as Tax deducted at Source from salaries. When the amount is remitted to bank, it will be done through a payment voucher.
The envisaged system should provide facility for preparing journal vouchers required for receipt correction, payment rectification, advance rectification and deduction adjustments as mentioned above.
2.2 Journal Book A journal is a book of ‘Original’ or ‘Primary’ entry wherein each voucher is sequentially recorded. First of all transactions are recorded in the ‘Journal’ and subsequently they are posted in the Ledger. Journal can, thus be defined as ‘a book wherein the account to be debited and that to be credited are specified together with explanation for the entry’. This explanation is called ‘narration’. The record of any particular transaction in the journal is called journal entry and the process of recording is called ‘journalising’. The envisaged system should provide the journal book at any point of time.
2.3 Ledger Book After recording the transactions in Journal, the recorded information is classified by posting it into the relevant heads of account. This posting is done in books called ‘Ledger’. A Ledger is hence the record of classified accounts with cumulative balances. A ledger is traditionally maintained in ‘T’ form, divided into two parts, with left side as ‘debit’ side and right hand side as the ‘credit’ side. The system should maintain the transactions in each ledger book automatically.
2.4 Cash Book The Cash Book is a specialised Ledger for cash (and its equivalent i.e. Bank accounts). It records the debit (receipt) aspects as well as the credit (payment) aspects DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
from all relevant vouchers (receipt voucher, payment voucher, contra voucher) and provides a ‘net balance’ of each account to reflect the actual balance of these resources.
Each College has several bank accounts (separate bank accounts for Block Grant, UGC Assistance, Grants in Aid) which are required to be maintained as a separate ledger to get the balance of each account separately. The format of Cash Book/Bank Account is the same as that of Ledger. Every College will maintain different ledgers for each bank account.
2.5 Reconciliation of Bank Bank Reconciliation is a procedure which aims at reconciling the bank balance as shown in the Cash Book of the College with the bank balance as per the pass book / statement received from the Bank. The Bank Reconciliation shall be carried out on a monthly basis for each of the accounts maintained by the College.
2.6 Financial Statements & Reports Envisaged system should provide facility of generation of different financial statements and reports at any point of time. These reports should have drill-down facility till the transaction level. These reports can be exported to different formats such as PDF, MS-Word, MS-Excel formats etc . Envisaged system should be able to generate financial statements & reports like:
A. Receipts & Payments Statement B. Income & Expenditure Statement C. Balance sheet D. Budget Vs. Expenditure Statement.
2.6.1 Various other reports based on customized queries Ex: Stock Position Reports for various assets, lab, library materials etc. collection from Students, Investment Ledger etc. The system should maintain the list of all the students registered in the institution along with their personal details. System should automatically calculate the due amount (monthly fees) for all the students at every month-end. On receipt of monthly fees from students, system should provide facility to record student wise collection amount. System should automatically calculate the balance amount on the basis of due amount and DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
collected amount. Besides, monthly tuition fees system should provide facility to record collection of all student fees such as Admission Fee, Examination Fee, Sports Fee, Library Fee etc.
On recording of collection details, a receipt voucher would be entered into the system automatically. The system will also update relevant ledgers and cashbook with captured receipt transaction details automatically.
2.7 Receiving various Grants State Government within the limits of its economic capacity, sets apart a sum of money annually for being given as grant-in–aid to private Educational Institutions in the State. University Grants Commission (UGC) also provides grants to some1 colleges for strengthening basic infrastructure and meet their basic needs like books & journals including book banks, scientific equipment, campus development, teaching aids and sports facilities.
The system should provide facility for recording receipt of funds towards plan/ non- plan Grant-in-Aids from state government and UGC. After recording such receipt of funds, a receipt voucher should be entered into the system automatically mentioning relevant receipt details. The system will also update relevant ledgers and cashbook with captured receipt transaction details automatically.
2.8 Issue of Salary-Slips to Employees The system should maintain the list of all employees in the organization along with their salary details (pay, allowances & deductions). The system should also maintain employee wise source of salary like Block Grant, Grant-in-Aid or Management Fund. The system should provide facility of processing monthly salary of employees getting salary from management fund. The system should be able to generate salary slips of employees on every month-end.
1 Those colleges which have been included under Section 2(f) and have been declared eligible to receive central assistance under Section 12B of the UGC Act, 1956 and fulfill the eligibility conditions as prescribed by the UGC from time to time
DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
On payment to employees, a payment voucher should be recorded automatically mentioning monthly salary details of individual employee. The system will also update relevant ledgers and cashbook with captured receipt transaction details automatically.
3 System Architecture
The envisaged system should be an off line local software component to be developed and will be installed at every institution. All aided institution will use the local application component for day to day accounting purpose. All type of consolidated MIS reports should be generated from the application. Facility for remote maintenance of local application should be provided to the central maintenance desk. The implementing agency shall implement appropriate security and access control methods in the Accounting Software.
4 Technology Requirement The proposed solution is envisioned on the premise that it will leverage best IT practices, guidelines and standards. Open standard technology architecture is suggested for the proposed application. List of Deliverables The selected service provider shall provide the deliverables, but not limited to, the following items:
i. Detailed activity plan ii. Detailed User Requirement Specification that is agreed upon by DLFA iii. Detailed Software Requirement Specification (SRS) document for all the functional modules of Accounting Software iv. Fortnightly progress reports against the agreed Action Plan v. Deployment of Application Software and operationalizing at all defined locations vi. Design documents & Source Code for complete software solution vii. System Test Plan and System Test Results (STR) under varied conditions viii. User Manual, Installation Manual, Operation Manual & Maintenance Manual, Training Manual, Computer based Tutorial. All manuals also should be available in context sensitive help form. ix. Help desk support for 12 months for all participating educational institutions and other stake holders x. Timely presentation of prototype module DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
5 Timelines
A tentative schedule is given below. The final schedule will be worked out through discussions with the department after the signing off of agreement.
Task Name Week User Requirement Study W1-W2 Design & Development W3-W8 Installation W9-W14 Training W15-W16 Help Desk Operation, Implementation & 12 Months Maintenance Support
Note: In the above table W1 – W16representing 1st Week to 16th Week
DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
Annexure-II TECHNICAL BID FORM
From:
Name......
Address......
......
......
Contact No......
To
The Director, Local Fund Audit, Odisha, Bhubaneswar With reference to your advertisement No...... date...... published in the Local News papers and posted at DLFA website, I/ we hereby submit the technical bid for development, installation & training of A/C software required by you. I/we are the owner(s)/ authorised service provider offer you the required service.
(Essential Qualification and Experience for the Agency)
Sl. Essential Qualification Please furnish full Remarks No. details and attach self attested proof thereof 1 2 3 4 1 Regarding original developer of the software solution. 2 Regarding software development/service experience. 3 Regarding Annual turnover of software development/maintenance related business in the past three years (2011-12, 2012-13 &2013- 2014). 4 Regarding list and addresses and the certificate of customer satisfaction where they have implemented and deployed the software (at least one developed projects). DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
5 Regarding Technology of this Software in detail. 6 Regarding details of regular employees/professionals on their payroll for carrying-out the assigned software development works and the list, indicating the qualification & experience be sit be enclosed. 7 Regarding ISO 9001:2008 certified. 8 EMD Details 9 VAT / IT / Service Tax clearance certificate details as applicable
Date:
Place: Signature of the bidder
SEAL
N:B:*This format shall be sent in a separate sealed cover super-scribing “ Technical Bid for design, development & installation of Accounts software.” DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
Annexure -III
FINANCIAL BID FORM
From
Name.: ......
Address: ......
......
......
Contact No:......
To
The Director, Local Fund Audit Odisha, Bhubaneswar
I/we read the Technical bid. I/we have furnished the design information and submitted the technical bid. Now we are hereby submitting our financial bid for design, development, installation of Accounts software & training for non-Government Aided colleges offered by
Sl. Particular Amount in Rs. Service Tax Total Cost in No. (if any) Rs. 1 Cost of Design, development, Installation and Training etc.
TOTAL Cost( Inclusive of all taxes / charges etc) in Figures:
Date:
Place: Signature of the bidder
SEAL
N:B:*This format shall be sent in a separate sealed cover super scribing “ Financial Bid for design, development & installation of A/C software.” DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
Annexure-IV
PENALTY IN CASE OF DELAY (Clause 7.2)
Sl. No. Activity Rate 1.) 0.2% per day up to for 30 days. After 30 days Failure in Maintaining DLFA may cancel Work order and Performance Development and guarantee will be forfeited. 1. installation Schedule. Maintenance during 2.) 0.05 % of the software value if not rectified 2. warranty period within 72 hours.
Annexure-V
Training, Maintenance and Technical Support during Warranty Period (Clause 9.8)
SL. Description Requirements No.
1. Onsite Training The bidder has to provide training on installation, operation and maintenance to the officials nominated by DLFA.
2. Manpower and Bidder shall identify one Project Manager whose Technical Support responsibility will be to act as single point contact for providing support during and after sales service during the complete duration of development & installation and warranty period of 12 (twelve) months. The Project Manager will maintain the list of complaints being opened and closed.
DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
Annexure-VI
List of Aided Colleges
Sl. No Name of the District Name of the College
1 2 3
1 ANGUL Athamallik College,
2 ANGUL U.G. Mahavidyalaya, Khamar,
3 ANGUL Malyagiri Mahavidyalaya Pallahara,
4 ANGUL Bapuji College, Chhendipada,
5 ANGUL Angul Mahila Mahavidyalaya, Angul
6 ANGUL Talcher College, Talcher
7 ANGUL Janata College,Boinda
8 ANGUL Hingula Mahavidyalaya, Solada,
9 ANGUL S.C.S. College, Bantala,
10 ANGUL Kishorenagar College, Kishorenagar
11 ANGUL Kosala College, Kosala
12 ANGUL Pabitranagar College, Parabil
13 ANGUL Kaniha College, Kaniha
14 ANGUL Patitapaban College, Jarpada
15 ANGUL N.K. Mahavidyalaya, South Balanda, DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
16 ANGUL P.S.S.J. College, Banarpal,
Maharshi College of Natural Law, 17 ANGUL SantrabandhAngul
18 BALASORE RIHS, Bhogarai, At/Po- Jaleswarpur
19 BALASORE S.S.Sankrit College, Bhogarai
20 BALASORE SNISTS ,Kamarda
AM Women’s College, Auro Bihar, At/Po- 21 BALASORE Dahamunda
22 BALASORE D.K.College, Jaleswar
23 BALASORE Jaleswar Women’s College
24 BALASORE SreeJagannath College, Jaleswar
25 BALASORE S.C.Raibania College
26 BALASORE Belabhoomi College, Avana
27 BALASORE Nilamani Mahavidyalya, Rupsa
28 BALASORE S.L. MahaVidyalaya,Utikiri
29 BALASORE U.N.College,Soro
30 BALASORE Khaira College,At/P.O.-Khaira
31 BALASORE Panchalingeswar College
32 BALASORE Balasore College,At/P.O.-Sovarampur
33 BALASORE L.N.College,Jamsuli DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
K.C.Pipili Mahavidyalaya, 34 BALASORE At/P.O.-Jagai
35 BALASORE C.M.J.Women’s College, Chachina
36 BALASORE S.C.College,Mitrapur
37 BALASORE J.N.College,Rasalpur
38 BALASORE Gopalpur College
39 BALASORE Srinibas College,Mangalpur
40 BALASORE Balasore Mahila College, At/P.O.-Gopalgaon
41 BALASORE Soro Women’s College At/ Po- Soro
42 BALASORE H.K.Mahatab College, Kupari
43 BALASORE Saraswata Mahavidyalaya, Anantapur
44 BALASORE S.R.College, Baliapal
45 BALASORE Nabra Women’s College
46 BALASORE Nilagiri College, At/ Po- Nilagiri
47 BALASORE Simulia College, Simulia
48 BALASORE Oupada College, At/Po- Oupada
49 BALASORE Sidheswar College, Amarda
50 BARGARH A.K. College. Bheden
51 BARGARH Anchal College. Padampur DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
52 BARGARH Attabira College. Attabira
53 BARGARH Barpali College. Barpali
54 BARGARH Bijepur College. Bijepur
55 BARGARH Dadhibaman College. Bhatli
56 BARGARH Ghess College. Ghess
57 BARGARH Giridhari College. Sardhapali
58 BARGARH Katapali College. Katapali
59 BARGARH Larambha College. Larambha
60 BARGARH M.G. College. Bhukta
61 BARGARH M.J. College. Mandosil
62 BARGARH Melchamunda Higher Sec. School
63 BARGARH P.S. College. Chichinda
64 BARGARH P.S. College. Gaisilet
65 BARGARH P.S. College. Jharbandh
66 BARGARH Remunda College. Remunda
67 BARGARH Sohela College. Sohela
68 BARGARH T.F. College. Bargarh
69 BARGARH Womens College. Bargarh DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
70 BARGARH Womens College. Padampur
71 JHARSUGUDA Belpahar College. Belpahar
72 JHARSUGUDA Brajrajnagar College. Brajrajnagar
73 JHARSUGUDA L.N. College. Jharsuguda
74 JHARSUGUDA P.S. College. Kolabira
75 JHARSUGUDA Womens College. Jharsuguda
76 BHADRAK Nami College, At/ Po- Nami
77 BHADRAK Saheed Mahavidyalaya, At/Po- Barpur
78 BHADRAK Balikhanda College, Bhadrak
79 BHADRAK Bhadrak Women’s College
80 BHADRAK A.B.College, Basudevpur
81 BHADRAK A.M.College,Palasahi
82 BHADRAK Tihidi College, At/ Po- Tihidi
83 BHADRAK Mandari College, At/Po- Mandari
84 BHADRAK Nabagahan College,Karnjadia
85 BHADRAK Anchalik College, Bonth
86 BHADRAK Agarpada College
87 BHADRAK Dhamnagar College DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
88 BHADRAK Chandabali College
89 BHADRAK BNMA College, Paliabindha
90 BHADRAK Charampa College,Charampa
91 BHADRAK Salandi Mahavidyalaya,Bhadrak
92 BHADRAK I.G.Mahila College, Dhusuri
93 BHADRAK Trupti Women’s College, Basudevpur
94 BOLANGIR Agalput Panchayat Samiti College, Roth
95 BOLANGIR Agalpur Science College, Agalpur
96 BOLANGIR Anchalika Mahavidyalaya, Kusanga
97 BOLANGIR D.A.V,College, Titlagarh
Gopinath Higher Secondary School, At/ Po- 98 BOLANGIR Sahajbahal Harihar Higher Secondary School, At/Po- 99 BOLANGIR Jagisurda
100 BOLANGIR Jarasingha College, At/Po- Jharsingha
101 BOLANGIR Jaweharlal College, Patnagarh
102 BOLANGIR Jyotivikash College, Bhainsa
103 BOLANGIR Kantabanjhi Vocational College
104 BOLANGIR Loisingha College
105 BOLANGIR Mahimunda College, At/Po- Mahimunda DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
Nagaon Higher Secondary School, At/Po- 106 BOLANGIR Nagaon
107 BOLANGIR Panchayat Samiti College, At/Po- Belpada
108 BOLANGIR P.S.College, Deogaon
109 BOLANGIR P.S.College,Ghasian
110 BOLANGIR P.S.College, Saintala
111 BOLANGIR Sudam Charan College, Chandanbhati
112 BOLANGIR Tusra College, Tusra
113 SUBARNAPUR A.E.S College, Tarbha
114 SUBARNAPUR Biramaharajpur College, At/Po- Biramaharajpur.
115 SUBARNAPUR Dharmasala Higher Secondary School
116 SUBARNAPUR Dungarpali College
117 SUBARNAPUR Sidhartha College,Binka
118 SUBARNAPUR Sonepur College, Sonepur
119 SUBARNAPUR Sriram College, Rampur
120 SUBARNAPUR Subalaya College,Dist- Subarnapur
121 CUTTACK Netaji Subas Memorial City College, Cuttack
122 CUTTACK Christ College
123 CUTTACK Stewart Science College DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
124 CUTTACK Indira Gandhi Womens College, Cuttack
125 CUTTACK Imarti Devi Womens College, Cuttack
126 CUTTACK LaxmiNarayan Sahu Mahavidyalaya, Jagatpur
127 CUTTACK Choudwar College
128 CUTTACK Tangi Mahavidyalaya,Kothasahi
129 CUTTACK Kandarpur College
130 CUTTACK Kishore Nagar College
Sudarsan Mahavidyalaya, Dadhibamanpur, 42 131 CUTTACK Mouza
132 CUTTACK Bahugram College
133 CUTTACK Salipur College
134 CUTTACK Mahanga Womens College
135 CUTTACK Mahanga Puspagiri Mahavidyalaya
136 CUTTACK Jawaharalal Neheru College, Kuanpal
137 CUTTACK Womens college, Japakud
Mahapurusa Achyutananda 138 CUTTACK Mahavidyalaya, Nemal
139 CUTTACK Subhadra Mahatab Mahavidyalaya,Asureswar
140 CUTTACK Panchayat Prahallad College, Nischintakoili
141 CUTTACK Niali college,Niali DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
Dolagobinda Brajakishore Mahavidyalaya, 142 CUTTACK Kasarada
143 CUTTACK D.K.N. College, Eranch
144 CUTTACK UdayNath College of Science & tech.,Adaspur
145 CUTTACK Bramhan Jharilo Mahavidyalaya
146 CUTTACK Banki College,Banki
Kalapathara Dhalapathara 147 CUTTACK Anchalika,Mahavidyalaya
148 CUTTACK Gopabandhu Science College, Athagarh
149 CUTTACK Prasanna Purusottamdev Mahavidyalaya, Tigiria
150 CUTTACK M.S. College, Baramba
151 CUTTACK Kanpur Anchalika Mahavidyalaya
152 CUTTACK SriDhabaleswar Mahavidyalaya, Gurudijhatia
153 CUTTACK Sri Sri Dhabaleswar College of Sc & Tech, Bali
154 CUTTACK Narsinghpur College ,Narsinghpur
Cuttack College, Bidydharpur, 155 CUTTACK Naya Bajar, Cuttack
156 CUTTACK Jhadeswarpur College,Jhadeswarpur
157 DHENKANAL Mahima Mahavidyalaya, Joranda,
158 DHENKANAL Parjang College, Parjang,
159 DHENKANAL BRM College, Bhuban, DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
160 DHENKANAL Kamakhyanagar College
161 DHENKANAL Jiral College, Jiral,
162 DHENKANAL Hindol College, Khajuriakata,
163 DHENKANAL O.P.S. Mahavidyalaya, Odapada,
164 DHENKANAL Mathakargola College,
165 JAGATSINGHPUR S.V.M. Autonomus College, J.S.Pur
166 JAGATSINGHPUR Kamaladevi Womens College,Pankapal
167 JAGATSINGHPUR Kujang College, Kujang
168 JAGATSINGHPUR Baya Abadhuta Mahavidyalaya,Kanimula
169 JAGATSINGHPUR Paradeep College,Paradeep
170 JAGATSINGHPUR Alaka Mahavidyalaya, Anakhia
171 JAGATSINGHPUR Balikuda College, Balikuda
172 JAGATSINGHPUR Sri Sri Jagannath Mahavidyalaya,K.chandrapur
173 JAGATSINGHPUR Sri Jagannath Mahavidyalaya,Naugaonhat
174 JAGATSINGHPUR Sarala Mahavidyalaya,Rahama
175 JAGATSINGHPUR Adikabi Sarala Das College,Tirtol
176 JAGATSINGHPUR Brundaban Chandra College,Redhua
177 JAGATSINGHPUR Kaduapada Higher Secondary School,Kaduapada DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
178 JAJPUR Biraja Womens College, Jajpur
179 JAJPUR Regional College, Rambag
180 JAJPUR Anchalika Mahavidyalaya, Nathasahi
181 JAJPUR Sadhu gaureswar College, Kanikapada
182 JAJPUR Mangalpur Womens College
183 JAJPUR Baruneswar Mahavidyalaya, Arei
184 JAJPUR Brajasundar Higher Secondary School, Sayedpur
185 JAJPUR Kharasrota Mahavidyalaya, Singhpur
186 JAJPUR Laxman Baljew College, Angalo
187 JAJPUR Kanhucharan Mahavidyalaya, Korei
188 JAJPUR Vyasanagar College, J.K.Road
189 JAJPUR Indira Gandhi Mahila Mahavidyalaya, J.K.Road
190 JAJPUR PranaKrushna Mahavidyalaya, Baitarani Road
191 JAJPUR Jenapur College
192 JAJPUR Upendranath Sarada Mahavidyalaya, Mugpal
193 JAJPUR Madhupur College, Kalana
194 JAJPUR JagannathJew Mahavidyalaya, Chadeidhara
195 JAJPUR Gopabandhu Choudhury College, Bari DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
196 JAJPUR Kasinath College, Kaipada
197 JAJPUR Anchalika Panchayat College, Sujanpur
198 JAJPUR Dharmasala College
199 JAJPUR Madhuban Mahavidyalaya,Madhubanhat
200 JAJPUR Bajragiri Mahavidyalaya, Kotapur
201 JAJPUR Brahmabarada Mahavidyalaya
202 JAJPUR Sukinda College,Sukinda
203 JAJPUR Bharati Vihar Mahavidyalaya, Haripur
204 JAJPUR Baba Bhairabananda mahavidyalaya, Chandikhol
205 JAJPUR Bishnu Samantrai College, Nuahat , Arakhpur
206 JAJPUR Sahaspur College, Balichandrapur
207 JAJPUR Mahapurusa Hadidas Mahavidyalaya, Chhatia
208 JAJPUR Junabhadra College, Bitana
209 KENDRAPARA Kendrapara College
210 KENDRAPARA Kendrapara Evening College
211 KENDRAPARA Tulsi Womens College, Kendrapara
212 KENDRAPARA VirHanumanJew Mahavidyalaya, Nikirai
213 KENDRAPARA Birupa College, Indupur DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
214 KENDRAPARA Derabis College,Derabis
215 KENDRAPARA H.N.S. Mahavidyalaya, Chandol
216 KENDRAPARA Pattamundai College
217 KENDRAPARA Pattamundai Womens College
218 KENDRAPARA Bramhani College, Dandisahi
219 KENDRAPARA U.K.Mahavir college, Madanpur
220 KENDRAPARA Sri Jagannath Mahavidyalaya, Rajnagar
221 KENDRAPARA Barapara Mahavidyalaya,Barapara,Mahakalapada
Thakur Nigamananda Mahavidyalaya, Nigam Bihar 222 KENDRAPARA Rahama
223 KENDRAPARA Aul College,Aul
224 KENDRAPARA Sailendra Narayan College,Rajkanika
225 KENDRAPARA Olaver College,Olaver
Barha Regional Science College,Madhupur,Hatsahi 226 KENDRAPARA Kacheri
227 KENDRAPARA Marshaghai College,Marshaghai
228 KENDRAPARA Sri Sri Bayababa College,Mahakalpara
229 KENDRAPARA Loaknath Mahavidyalaya, Patkura
230 KENDRAPARA Karilopatna college
Biju pattnaik College, 231 KENDRAPARA At/P.O.-Antei DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
232 KENDRAPARA Laxmibaraha College, Ayatpur
233 KENDRAPARA Korua Women's College
234 GANJAM City College,Berhampur
K.S.V.Mahavidyalaya, 235 GANJAM Kabisuryanagar
236 GANJAM L.N. Mahavidyalaya,Kodala
237 GANJAM B.P. MahavidalayaPatrapur
238 GANJAM Ramadin Sanskrit College,Berhampur
239 GANJAM Science College,Konkarda
240 GANJAM B.R.Sc. College,Patrpur
241 GANJAM Balaji Mahavidalaya,Nuapada
242 GANJAM Chikiti College,Chikiti
243 GANJAM K.M.Sc. College,Narandrapur
244 GANJAM Ganjam College,Ganjam
245 GANJAM T.T.College,Purusottampur
246 GANJAM Polasara Sc. College,Polasara
247 GANJAM Sri Jagannath Mahavidalaya,Rambha
248 GANJAM Keshapur College,Keshpur
249 GANJAM B.N. College,Dura,Berhampur DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
250 GANJAM Gopal Pur College,Gopalpur
251 GANJAM Hinjilicut Sc. College,Hinjilcut
252 GANJAM R.C.M.Sc. College,Khallikote
253 GANJAM Ramjee MahavidalayaBhismagiri
254 GANJAM Khemundi College,Digapahandi
255 GANJAM Mahamaye Womens Mahavidyalaya,Berhampur
Tentulia Baldev Vigyan College , Bijaya 256 GANJAM Dhananjaya Pur
257 GANJAM Anchalika Mahavidyalaya,Jannath Prasad
258 GANJAM Peoples College, Buguda
259 GANJAM Aska Sc College, Aska
260 GANJAM U.P.Sc College, Sheragada
261 GANJAM KSUB College, Bhanjanagar
262 GANJAM S.W. College , Bhanjangar
263 GANJAM Anchalika Sc College, Khetriyabarapur
264 GANJAM NBC College, Kendupadar
265 GANJAM Rushikulya College, Sorada.
266 GAJAPATI I.G. College, Chandiput
267 GAJAPATI Paralakhemundi Womens College DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
268 GAJAPATI M.K. College, Gurandi
269 GAJAPATI Sanskrit College, Paralakhemundi
270 GAJAPATI Sri Ram College, Kasinagar
271 KALAHANDI A.M. College, Kalampur
272 KALAHANDI C.J.Mahavidyalaya, Borda
273 KALAHANDI J.P Evening College, Bhawanipatna
274 KALAHANDI M.H.N College, Biswanathpur
275 KALAHANDI P.I.Mahavidyalya, Junagarh
276 KALAHANDI P.S.College, Koksara
277 KALAHANDI P.S.College, Dharmagarh
278 KALAHANDI P.Mahavidyalaya, Belkhandi
279 KALAHANDI P.S.College, Karlapada
280 KALAHANDI P.S.College, Narla
281 KALAHANDI Kesinga Mahavidyalaya
282 KALAHANDI M.Rampur College
283 KALAHANDI S.M.College,Golamunda
284 NUAPADA B.P.College, Boden
285 NUAPADA Kharihar College, Dist- Nuapada DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
286 NUAPADA National College, Dist- Nuapada
287 NUAPADA P.S.College, Komana
288 NUAPADA P.S.College,Sinapali
289 NUAPADA U.P.College,Tukula
290 KEONJHAR A.Mahavidyalaya, Padmapur
291 KEONJHAR K.A.Mahavidyalaya, Rekutia
292 KEONJHAR D.B.College, Turumunga
293 KEONJHAR P.P. Mahavidyalaya, Sainkul
294 KEONJHAR Barbil College, Barbil
295 KEONJHAR Keonjhar College
296 KEONJHAR T.T.Mahavidyalaya, Ghatagaon
297 KEONJHAR M.K.G.College, Sarangi
298 KEONJHAR A.Mahavidyalaya, Swampatna
299 KEONJHAR Joda Womens College, Joda
300 KEONJHAR A.Mahavidyalaya, Udaypur
301 KEONJHAR P.S.College, Jhumpura
302 KEONJHAR K.M.Womens College, Salapada
303 KEONJHAR B.T.Womens College, Chhenapadi DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
304 KEONJHAR Rimuli College. Rimuli
305 KEONJHAR C.S. College, Champua
306 KEONJHAR Jagannath College, Bato
307 KEONJHAR Anandapur College
308 KEONJHAR A.Mahavidyalaya, Hatadihi
309 KEONJHAR B.B.Mahavidyalaya, H.C.Pur
310 KEONJHAR Mahapat Mahavidyalaya, Janghira
311 KEONJHAR Boula College, Soso
312 KORAPUT Laxmipur College
313 KORAPUT Tarabhatta College
314 KORAPUT Kotpad College
315 KORAPUT Semiliguda College
316 NAWARANGPUR Nabarangpur College
317 NAWARANGPUR Dabugaon College
318 NAWARANGPUR Umerkote College
319 RAYAGADA Muniguda College, Gobardhan
320 RAYAGADA Gunupur College, Gunupur
321 RAYAGADA Maa Markana College, Bisamcuttack DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
322 RAYAGADA Droupadi College, Gumuda
323 RAYAGADA Science College,Gudari
324 RAYAGADA Rayagada Women’s College
Laxmipati Singhania, Higher Secondary School, 325 RAYAGADA J.K.Pur
326 RAYAGADA Rayagada college
327 MALKANAGIRI Malikanagiri College
328 MALKANAGIRI Balimela College
329 KHURDA Balugaon college
330 KHURDA Begunia College
331 KHURDA D.C.C College Tangi
332 KHURDA Godavarisha Mohavidyalaya,Banpur
333 KHURDA Haladia college
334 KHURDA Janata college, Kuhudi
335 KHURDA Jatni college
336 KHURDA K.B college, Baranga
337 KHURDA K.B.D.A.V college,Nirakarpur
338 KHURDA Khurda women's College
339 KHURDA Nachuni college DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
340 KHURDA P.N College, Bolagarh
341 KHURDA P.S college, Balakati
342 KHURDA Ramachandi Mohavidyalaya,Garhmanitri
343 KHURDA Ramamani College, Kantabada
344 KHURDA Shree Jagannath college,Kaipadar
345 KHURDA Sishu Ananta Mohavidyalaya,Balipatna
346 KHURDA Sri Jayadev college, Naharkanta
347 KHURDA P.N.College, Khurda
348 KHURDA Ekamra College,BBSR
349 KHURDA Sri Satyasai Women's College,BBSR
350 KHURDA Dev Ray College,Nayapalli
351 KHURDA Acharya Harihara Mahavidyalaya ,BBSR
352 KHURDA Kamala Nehru Womes College,BBSR
353 KHURDA Maharshi College of Natural Law, BBSR
354 NAYAGARH B.S college, Dasapalla
355 NAYAGARH Itamati college of Education Technology,Itamati
356 NAYAGARH Nayagarh Automonous college,Nayagarh
357 NAYAGARH Neelamadhab college, Kantilo DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
358 NAYAGARH Prajamandal Mahila Mohavidyalaya,Nayagarh
359 NAYAGARH R.S Mohavidyalaya, Odagaon
360 NAYAGARH Raj Sunakhala college
361 NAYAGARH Ranapur College, Ranpur
362 NAYAGARH Sarankul college, Sarankul
363 NAYAGARH Sri Raghunathjew Mohavidyalaya,Gania
364 NAYAGARH P.S.College, Khandapada
365 MAYURBHANJ Anchalika Mohavidyalya,Godia
366 MAYURBHANJ Anchalika Mohavidyalya,Purunabaripada
367 MAYURBHANJ Angarapada College, Raruan
368 MAYURBHANJ Baba Balia College,Baiganbadia
369 MAYURBHANJ Badamapahar College
370 MAYURBHANJ Baripada College
371 MAYURBHANJ Betnoti College
372 MAYURBHANJ Bhanjabhumi College Rangamatia
373 MAYURBHANJ Chitrada College
374 MAYURBHANJ Dhirajlal College, Bahalda
375 MAYURBHANJ Fulamati Hembram College, Padiabeda DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
376 MAYURBHANJ Gouramohan Sathua College ,Kostha
377 MAYURBHANJ Jashipur College
378 MAYURBHANJ Kaptipada College Nuasahi
379 MAYURBHANJ Karanjia college
380 MAYURBHANJ Laxmikanta College,Bangiriposi
381 MAYURBHANJ Maa Basuli Mohavidyalay,Thakurmunda
382 MAYURBHANJ Maa kichakeswari College Khiching
383 MAYURBHANJ Mahatma Gandhi Mohavidyalya ,Baisinga
384 MAYURBHANJ Panchayat Samiti College, Barsahi
385 MAYURBHANJ Panchayta Samiti college, Dharampura
386 MAYURBHANJ Panchpir Womens' College,Karanjia
387 MAYURBHANJ Rairangpur College
388 MAYURBHANJ Rairangpur Womens' college
389 MAYURBHANJ Sahidmemorial College Manida
390 MAYURBHANJ Saraswata Mohavidyalay ,Kuamara
391 MAYURBHANJ Seemanta Mohavidyalya ,Jharpokharia
392 MAYURBHANJ Sri Maa Mohila Mohavidyalaya ,Baripada
393 MAYURBHANJ Sukruli College DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
394 MAYURBHANJ Udala College
395 MAYURBHANJ Upendra nath College ,Nalgaja
UtkalbananiMohavidyaly, 396 MAYURBHANJ Chaksuliapda PHULBANI 397 Kalinga Mahavidhyalaya,G.Udyagiri (Kandhamal) PHULBANI 398 Adivasi College, Balliguda (Kandhamal) PHULBANI 399 J.J. Mahavidhyala, Raikia (Kandhamal) PHULBANI 400 AMCS College, Tikabali (Kandhamal) PHULBANI 401 KIGM College, Linepada (Kandhamal)
402 BOUDH Panchayat College , Kantamal
403 BOUDH B.P. College , Boudh
404 BOUDH Bhairabi College, Purunakatak
405 PURI A.D Mohavidyalaya Brahmagiri
406 PURI Astaranga college
407 PURI Bagabati Mohavidyalaya,Konark
408 PURI Balanga college, Balanga
409 PURI Delanga college,Delanga
410 PURI G.M college, Puri
411 PURI Gop College,Gop DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
412 PURI HDV college of science,Panaspada
413 PURI Kandakhai college of Science &Arts, Kandakhai
414 PURI Mangala Mohavidyalaya, Kakatpur
415 PURI Nigamananda Mahila,Mohavidyalaya, Charichhak.
416 PURI Nimapara college,Nimapara
417 PURI Pipili college,Pipili
Shree Jagannath vedkarmakanda Mohavidyalaya, 418 PURI Puri
419 PURI Surajmal Sah college, Puri
420 PURI U.G.S Mohavidyalaya,Sakhigopal
421 SAMBALPUR Dr. JKS College. Parmanpur
422 SAMBALPUR Dutika Sahu College. Laida
423 SAMBALPUR Gokul Parvati Rural College. Kuntara
424 SAMBALPUR Hirakud College. Hirakud
425 SAMBALPUR Jamankira College. Jamankira
426 SAMBALPUR Kuchinda College. Kuchinda
427 SAMBALPUR NAC College. Burla
428 SAMBALPUR Naktideul College. Naktideul
429 SAMBALPUR Surajmal College. Rampella DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
430 SAMBALPUR T.F. College. Bamra
431 SAMBALPUR Bhimabhoi College, Rairakhol
432 DEOGARH Budhapal Anchalik College. Budhapal
433 DEOGARH Deogarh College. Deogarh
434 DEOGARH Kandhal Higher Sec. School. Kandhal
435 DEOGARH P.S. College. Kalla
436 DEOGARH P.S. Higher Secondary School. Danra
437 SUNDARGARH Municipal College
438 SUNDARGARH Ipsat College, Rourkela
439 SUNDARGARH Vedavyas College,Rourekela
440 SUNDARGARH Gandhi Mahavidyalaya, Rourekela
441 SUNDARGARH Nilasaila College, Jagala
442 SUNDARGARH Lahunipada College
443 SUNDARGARH Jadupati College
Bandhanmunda College of Arts, Science & 444 SUNDARGARH Technology
445 SUNDARGARH S.D.Women's Colleges, Rajgangpur
446 SUNDARGARH Manikeswari College, Tumulia
447 SUNDARGARH Vesaj Patel College, Duduka DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
448 SUNDARGARH Prayadarshini Women's College
449 SUNDARGARH H.K.Ray College, Chhend
450 SUNDARGARH Bonaigarh College
451 SUNDARGARH Dalmia College, Rajgangpur
452 SUNDARGARH S.S.College, Biramitrapur.
DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
Annexure-VII
Form of Performance guarantee / Bank guarantee bond [Reference para 9.7]
In consideration of the Government of Odisha having offered to accept the terms and conditions of the proposed agreement between …………and …………….. (hereinafter called “the said contractor(s)” for the work …………………………. (hereinafter called “the said agreement”} having agreed to production of an irrevocable Bank Guarantee for Rs……….(Rupees………….………only) as a security/guarantee from the contractor(s) for compliance of his obligations in accordance with the terms and conditions in the said agreement.
1. We ……………………………………(hereinafter referred to as the “Bank”) hereby undertake to (indicate the name of the Bank) pay to the Government an amount not exceeding Rs ……… (Rupees………….………………………..only) on demand by the Government.
2. We …………………………………… do hereby undertake to pay the amounts due and payable (indicate the name of the Bank) under this Guarantee without any demur, merely on a demand from the Government stating that the amount claimed is required to meet the recoveries due or likely to be due from the said contractor(s). Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this Guarantee. However, our liability under this Guarantee shall be restricted to an amount not exceeding Rs………………………… (Rupees……………………………only).
3. We, the said Bank, further undertake to pay to the Government any money so demanded notwithstanding any dispute or disputes raised by the contractor(s) in any suit or proceeding pending before any Court or Tribunal relating thereto, our liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of our liability for payment thereunder, and the contractor(s) shall have no claim against us for making such payment.
4. We ……………………………………… further agree that the Guarantee herein contained shall (indicate the name of the Bank) remain in full force and effect during the period that would be taken for the performance of the said agreement, and it shall continue to be enforceable till all the dues of the Government under or by virtue of the said agreement have been fully paid, and its claims satisfied or discharged, or till the Engineer‐in‐charge, on behalf of the Government, certifies that the terms and conditions of the said agreement have been fully and properly carried out by the said contractor(s), and accordingly discharges this guarantee. DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
5. We …………………………………… further agree with the Government that the Government (indicate the name of the Bank) shall have the fullest liberty without our consent, and without effecting in any manner our obligations hereunder, to vary any of the terms and conditions of the said agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the Government against the said contractor(s), and to forbear or enforce any of the terms and conditions relating to the said agreement, and we shall not be relieved from our liability by reason of any such variation or extension being granted to the said contractor(s) or for any forbearance, act of omission on the part of the Government or any indulgence by the Government to the said contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us.
6. This Guarantee will not be discharged due to the change in the constitution of the Bank or the contractor(s).
7. We …………………………………..lastly undertake not to revoke this Guarantee except with (indicate the name of the Bank) the previous consent of the Government in writing.
8. This Guarantee shall be valid up to …………………unless extended on demand by the Government. Notwithstanding anything mentioned above, our liability against this Guarantee is restricted to Rs……………….. (Rupees…………………………….……………….only), and unless a claim in writing is lodged with us within six months of the date of expiry or extended date of expiry of this Guarantee all our liabilities under this Guarantee shall stand discharged.
Dated the ……………….day of………………….
For ……………………...... ……………......
(indicate the name of the Bank)
Last date for seeking any clarification is 30.07.2014
DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
Annexure-VIII
TENDER APPLICATION FORM
To, The Director, Local Fund Audit, Odisha, 2nd Floor, Treasury and Accounts Bhawan, Kharvel Nagar,Unit-III, Bhubaneswar
Having examined the tender documents including Annexure Nos...... [insert numbers], the receipt of which is hereby duly acknowledged, we, the undersigned, offer to develop and host the system based Accounting Software in conformity with the said tender document and user specification requirements for the sum as specified in the Schedule of Price given in the “Price Bid” attached herewith as a part of this tender or such other sums as may be ascertained in accordance with the Schedule of Prices.
We undertake, if our Tender is accepted, to deliver the services in accordance with the delivery schedule specified in the Scope of work.
If our Tender is accepted, we shall obtain the guarantee of a bank in a sum equivalent to Rs.1,00,000/- or 10% of the cost whichever is more for the due performance of the Contract in the form prescribed by the Purchaser.
We agree to abide by this Tender for a period of …..... days from the date fixed for Tender opening (Technical Bid) and it shall remain binding upon us and may be accepted at any time before the expiration of that period.
Until a formal contract is prepared and executed, this Tender, together with your written acceptance thereof and your notification of award, shall constitute a binding Contract between us.
We undertake that in competing for (and, if the award is made to us, in executing) the above contract, we shall strictly observe the laws against fraud and corruption in force in India, namely "Prevention of Corruption Act 1988"
We understand that you are not bound to accept the lowest or any Tender you may receive. We clarify/confirm that we comply with the eligibility requirements laid down in the tender document.
Dated this...... day of ...... 2014.
Signature...... (in the Capacity of)
Duly authorized to sign Tender for and on behalf of...... DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
Annexure-IX
CONTRACT AGREEMENT FORM THIS AGREEMENT made on the ...... day of ...... 20...... between ...... Deputy Director, Directorate of Local Fund Audit, Odisha, Bhubaneswar ...... (Name of purchaser) (hereinafter ‘the purchaser’) of one part and ...... (Name of Contractor) of ...... Company, City and Country of Contractor) (hereinafter called ‘the Contractor’) of the other part: WHEREAS the Purchaser invited Tenders for certain services, viz development and installation of system based Accounting Software as per user requirement specification and has accepted a Tender by the Contractor for the services in the sum of ...... (Contract price in words and figures) (hereinafter called ‘the Contract Price’)
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to.
2. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz: a. The tender application form, technical bid and price schedule submitted by the tenderer; b. Notice inviting tenders; c. Instruction to tenderers; d. Conditions of the contract; e. Scope of work including technical specifications; f. User requirement specification provided by the end user g. Amendments to the tender document, if any; h. Post tender opening correspondences; and i. Purchaser’s notification of award of the contract.
3. In consideration of the payments to be made by the Purchaser to the contractor as hereinafter mentioned, the Contractor hereby covenants with the Purchaser to provide the Services and to remedy defects therein in conformity in all respects with the provisions of the Contract.
4. The Purchaser hereby covenants to pay the Contractor in consideration of the provision of the Services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times.
Brief particulars of the goods and services which shall be supplied/provided by the Contractor are as under : DIRECTOARTE OF LOCAL FUND AUDIT, ODISHA, BHUBANESWAR
Amount Sl. No. Brief Description of Services in Rs in Amount in words figures
TOTAL VALUE (Inclusive of all Taxes if any):
DELIVERY SCHEDULE:
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written.
Signed, Sealed and Delivered by the said...... (For the Purchaser) in the presence of:......
Signed, Sealed and Delivered by the said ...... (For the Contractor) in the presence of: ......