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E-Tender Document E-Tender No गेल (इंडिया) लललिटेि GAIL (INDIA) LIMITED (A Government of India Undertaking) (A Maharatna Company) GAIL (INDIA) LIMITED (A Government of India Undertaking) (A Maharatna Company) NCR GAS-O&M B-35 & 36, Sector-1 NOIDA E-TENDER DOCUMENT E-TENDER NO. GAIL / NCR / 430/O&M/2015-2016/8000008402 Dt. 13.08.2015 FOR ARC FOR CP MAINTENANCE OF PIPELINE UNDER NCR GAS-O&M E- Tender No: GAIL/NCR/430/O&M/2015-16/8000008402 Dt. 13.08.2015 of ARC for CP Maintenance of Pipeline under NCR Gas-O&M Page: 1 of 92 गेल (इंडिया) लललिटेि GAIL (INDIA) LIMITED (A Government of India Undertaking) (A Maharatna Company) IMPORTANT INSTRUCTIONS PLEASE NOTE THAT THIS "REQUEST FOR QUOTATION [RFQ]" IS ON "ZERO-DEVIATION" BASIS. GAIL WILL ACCEPT OFFERS BASED ON TERMS AND CONDITIONS OF THIS "REQUEST FOR QUOTATION [RFQ] & TENDER DOCUMENT" ONLY. DEVIATION TO TERMS AND CONDITIONS OF "REQUEST FOR QUOTATION [RFQ] & TENDER DOCUMENT" MAY LEAD TO REJECTION OF OFFER. "INCOMPLETE BIDS SHALL NOT BE CONSIDERED" PRIOR TO DETAILED EVALUATION, PURSUANT TO "BID EVALUATION AND REJECTION CRITERIA", GAIL WILL DETERMINE THE SUBSTANTIAL RESPONSIVENESS OF EACH BID TO THE "RFQ & TENDER DOCUMENT". FOR THE PURPOSE OF THIS, A SUBSTANTIALLY RESPONSIVE BID IS ONE WHICH CONFORMS TO ALL THE TERMS AND CONDITIONS OF THE BIDDING DOCUMENTS WITHOUT 'DEVIATIONS' OR 'RESERVATIONS / EXCEPTIONS'. GAIL'S DETERMINATION OF A BID'S RESPONSIVENESS IS BASED ON THE CONTENT OF THE BID ITSELF, WITHOUT RECOURSE TO EXTRINSIC EVIDENCE. 'TECHNICAL' AND/OR 'COMMERCIAL' QUERY(S), IF REQUIRED, MAY BE RAISED ON THE BIDDER(S) – THE DECISION FOR WHICH WILL BE SOLELY BASED ON CIRCUMSPECTION BY 'GAIL (INDIA) LIMITED'. HOWEVER, ISSUANCE OF REQUEST FOR SUCH 'CLARIFICATIONS' SHALL NOT BE RESORTED TO MORE THAN 'ONCE'. THE 'RESPONSE(S)' TO THE SAME SHALL BE IN WRITING, AND NO CHANGE IN THE 'PRICE(S)' OR 'SUBSTANCE' OF THE BIDS SHALL BE SOUGHT, OFFERED OR PERMITTED. THE SUBSTANCE OF THE BID INCLUDES BUT NOT LIMITED TO PRICES, COMPLETION, SCOPE, TECHNICAL SPECIFICATIONS, ETC. BIDDERS ARE REQUESTED TO NOT TO TAKE ANY 'DEVIATION/EXCEPTION' TO THE TERMS AND CONDITIONS LAID DOWN IN THIS "RFQ & TENDER DOCUMENT", AND SUBMIT ALL REQUISITE DOCUMENTS AS MENTIONED IN THIS "RFQ & TENDER DOCUMENT", FAILING WHICH YOUR OFFER WILL BE LIABLE FOR REJECTION. E- Tender No: GAIL/NCR/430/O&M/2015-16/8000008402 Dt. 13.08.2015 of ARC for CP Maintenance of Pipeline under NCR Gas-O&M Page: 2 of 92 गेल (इंडिया) लललिटेि GAIL (INDIA) LIMITED (A Government of India Undertaking) (A Maharatna Company) TABLE OF CONTENTS BID EVALUATION CRITERIA [BEC] SECTION-I INVITATION FOR BIDS (IFB) SECTION-II INSTRUCTIONS FOR PARTICIPATION IN E-PROCUREMENT INSTRUCTIONS TO BIDDERS [ITB] SECTION-III GENERAL CONDITIONS OF CONTRACT [GCC] SECTION-IV SPECIAL CONDITIONS OF CONTRACT [SCC] & SCOPE OF WORK SECTION-V HEALTH, SAFETY AND ENVIRONMENT [HSE] SPECIFICATIONS SECTION-VI FORMS AND FORMATS . E- Tender No: GAIL/NCR/430/O&M/2015-16/8000008402 Dt. 13.08.2015 of ARC for CP Maintenance of Pipeline under NCR Gas-O&M Page: 3 of 92 गेल (इंडिया) लललिटेि GAIL (INDIA) LIMITED (A Government of India Undertaking) (A Maharatna Company) SECTION-I BID EVALUATION CRITERIA [BEC] E- Tender No: GAIL/NCR/430/O&M/2015-16/8000008402 Dt. 13.08.2015 of ARC for CP Maintenance of Pipeline under NCR Gas-O&M Page: 4 of 92 गेल (इंडिया) लललिटेि GAIL (INDIA) LIMITED (A Government of India Undertaking) (A Maharatna Company) BID EVALUATION CRITERIA [BEC] (A) TECHNICAL CRITERIA BIDDERS MAY QUOTE FOR ANY PART OR in MULTIPLE PARTS HOWEVER, BIDDERS MUST QUOTE FOR ALL ITEMS (SERVICES) OF QUOTED PARTS . [1] BEC – Technical: Bidder should have successfully executed "CP Maintenance Works" of 'Value' not less that mentioned below for each 'Part', in a single Order/Contract, in the preceding seven (07) years [reckoned from the 'Bid Due Date' of this Tender]. Reqd. Minimum Value of Work Executed/Completed in a Single Order/Contract For: Part-A Rs. 32.40 Lakh For: Part-B Rs. 22.22 Lakh For: Part-C Rs. 9.83 Lakh For: Part-A + Part-B + Part-C Rs. 64.45 Lakh Note: If a bidder quotes for both more than one (01) Part, the bidder shall meet the above BEC on 'cumulative basis' for all the Quoted Parts. [2] BEC – Financial: (a) The minimum 'Annual Turnover' of the bidder, in any of the three (03) immediate preceding Financial Years [i.e. in FY:2011-12 / FY:2012-13 / FY:2013-14], shall be as under: Reqd. Minimum Annual Turnover For: Part-A Rs. 32.40 Lakh For: Part-B Rs. 22.22 Lakh For: Part-C Rs. 9.83 Lakh For: Part-A + Part-B + Part-C Rs. 64.45 Lakh Note: If a bidder quotes for both more than one (01) Part, the bidder shall meet the above BEC on 'cumulative basis' for all the Quoted Parts. (b) 'Net Worth' of the bidder shall be 'Positive' as per the audited Financial Statement of preceding Financial Year [i.e. of FY:2013-14]. (c) The bidder shall have a minimum 'Working Capital', as specified below for each 'Part', as per the audited Financial Statement of preceding Financial Year [i.e. of FY:2013-14]: Reqd. Minimum Working Capital For: Part-A Rs. 12.96 Lakh For: Part-B Rs. 8.89 Lakh For: Part-C Rs. 3.93 Lakh For: Part-A + Part-B + Part-C Rs. 25.78 Lakh Note: (i) If a bidder quotes for both more than one (01) Part, the bidder shall meet the above BEC on 'cumulative basis' for all the Quoted Parts. (ii) If the bidder's minimum 'Working Capital' is inadequate, the bidder should E- Tender No: GAIL/NCR/430/O&M/2015-16/8000008402 Dt. 13.08.2015 of ARC for CP Maintenance of Pipeline under NCR Gas-O&M Page: 5 of 92 गेल (इंडिया) लललिटेि GAIL (INDIA) LIMITED (A Government of India Undertaking) (A Maharatna Company) supplement this with a letter [as per the format made available in Section- III of Tender Document] from bidder's Bank, having 'Net Worth' not less than Rs. 100 Crore, confirming the availability of 'Line of Credit' for at least the minimum 'Working Capital' requirement stated above. General Notes to BEC: (1) All bidders are required to qualify the above BEC [Technical and Financial]. Bidders should ensure submission of complete information/documents in the first instance itself. Evaluation may be completed based on the details so furnished without seeking any subsequent additional information/document. Subsequent to submission of bids and after expiry of the 'Bid Due Date and/or Time', bidders will not be allowed to change the Prices or substance of their bids pertaining to Scope of Work, Completion Period/Schedule, etc., including modification(s) of bid, to meet the above BEC. (2) To establish compliance of 'BEC-Technical', bidder must submit copies of relevant "WO/Contract/LOA (with Scope of Work & SOR)" and "Work-Completion/ Execution Certificate (bearing Ref. No. of relevant WO/Contract/LOA)". The "Work-Completion/ Execution Certificates" shall have details like WO/Contract/LOA No. (with Date), Ordered & Executed Value of Work, Date of Work-Completion, Certification of Satisfactory Work-Execution/Completion, etc. All the above documents submitted by the bidder to substantiate compliance of above 'BEC-Technical' shall be duly certified/attested (with legible stamp) by a Chartered Engineer and Notary Public. (3) To establish compliance of 'BEC-Financial', bidder must submit copies of Audited Financial Statements, including Profit & Loss Account, Balance Sheets, etc. for three (03) immediate preceding Financial Years [i.e. for FY:2011-12, FY:2012-13 & FY:2013-14], and the shall be duly certified by the Statutory Auditor of the bidder, or by a practicing Chartered Accountant (not being an Employee or a Director or not having any interest in the bidder's Company/Firm) where Audit of Accounts is not mandatory as per law. Additionally, the same shall also be notarized (with legible stamp) by Notary Public. (4) If a bidder happens to be L1-bidder for more number of Parts and qualifies for lesser number of Parts, then Contract(s) will be awarded on "Least-Cost-to-GAIL" basis for the number of Parts for which the bidder qualifies. In such a case, after selection of Part(s) for award on "Least-Cost-to-GAIL" basis, Prices quoted by such bidder for the remaining quoted Parts would not be considered for further evaluation and comparison to decide inter-se-ranking. Same methodology would be followed for award of leftover Parts among the remaining bidders. (5) Experience of only the Bidding Entity shall be considered. A job executed by a bidder for its own Plant/Projects cannot be considered as experience for the purpose of meeting BEC of Tender. However, jobs executed for its Subsidiary / Fellow Subsidiary / Holding Company will be considered as experience for the purpose of meeting BEC, subject to submission of Tax-Paid Invoice(s), duly certified by the Statutory Auditor of the bidder or by a practicing Chartered Accountant, towards payment of Statutory Tax in support of the job executed for its Subsidiary / Fellow Subsidiary / Holding Company. Such bidders shall submit these documents in addition to the documents specified in Tender Document to qualify above BEC. (6) If the Tender Document was downloaded from website by bidders who are on the Holiday/Negative-list of GAIL or any of its PMC's or Blacklisted by any Government Department / Public Sector (as on 'Bid Due Date' or during the process of evaluation of bids), Offers submitted by all such bidders shall not be considered for opening/ evaluation/award.
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