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Coorong District Council Ordinary Council Meeting Agenda 20 October 2020 NOTICE OF COUNCIL MEETING You are hereby advised that an Ordinary Meeting of the Coorong District Council will be held at the Coorong Civic Centre, 95 – 101 Railway Terrace, Tailem Bend (and by electronic means via Zoom and YouTube) on 20 October 2020 commencing at 2:00pm. Bridget Mather CHIEF EXECUTIVE OFFICER A G E N D A Tuesday 20 October 2020 Coorong Civic Centre, Tailem Bend (and by electronic means via Zoom and YouTube) 2:00pm Civic Affirmation We gather today to duly and faithfully carry out our duties to the best of our judgement and ability for the advancement of this district and the benefit of all of our community and fellow citizens. Acknowledgement of Country Coorong District Council Members acknowledge and pay respect to the Traditional Custodians of the land and waters, the Ngarrindjeri People whose ancestral lands are on which we meet today. We acknowledge the deep feelings of attachment and relationship of Aboriginal people to country and pay our respects to Elders past and present. We also extend that respect to all First Nation People. 1. APOLOGIES 2. CONFIRMATION OF MINUTES Ordinary meeting (incl. confidential) held on 15 September 2020 Special meeting held on 22 September 2020 3. ADJOURNED BUSINESS ....................................................................................................... Nil 4. MINUTE ACTION LIST 5. QUESTIONS 5.1 Questions with Notice; Councillors Qualmann & Rowntree .............................................. 3 5.2 Questions without Notice .................................................................................................. 5 6. PETITIONS; ............................................................................................................................ Nil 7. DEPUTATIONS; ...................................................................................................................... Nil 7.1 PUBLIC QUESTION TIME ......................................................................................................... 8 Note: The page numbering is split between the sections i.e. OCEO = Office of the CEO, CC = Community & Corporate, and IA = Infrastructure & Assets Coorong District Council Ordinary Council Meeting Agenda 20 October 2020 8. REPORTS BY MEMBERS 8.1 MAYOR’S REPORT .......................................................................................................... 9 8.2. COUNCIL MEMBERS’ REPORTS; Councillors Qualmann, Rowntree & Taylor ............ 10 9. NOTICES OF MOTION ......................................................................................................... Nil 9.1 MOTIONS WITHOUT NOTICE ............................................................................................... 14 10. OFFICE OF THE CHIEF EXECUTIVE OFFICER REPORT ........................................ OCEO-1 1 Adoption of Disability Access and Inclusion Plan 2020-2024 ............................. OCEO-1 2 2020-21 Community Grants – round one ........................................................... OCEO-4 LAST PAGE ....................................................................................................... OCEO-8 11. COUNCIL POLICIES .................................................................................................... OCEO-9 1 Risk Management Policy, Risk Framework and Risk Framework Communications Plan .............................................................. OCEO-9 LAST PAGE ..................................................................................................... OCEO-10 12. SECTION 41 COMMITTEES AND SECTION 43 SUBSIDIARIES. ........................... OCEO-11 1 Audit & Risk Committee – minutes of meeting held 6 October 2020 ............... OCEO-11 2 Pangarinda Botanic Garden Committee – minutes of meeting held 30 September 2020 ................................................... OCEO-12 LAST PAGE ..................................................................................................... OCEO-15 13. COMMUNITY & CORPORATE REPORT ......................................................................... CC-1 1 Climate variability position statement ...................................................................... CC-1 2 Audio-visual (AV) upgrade project – Coorong Civic Centre Chambers................... CC-3 3 Report on financial results as at 30 June 2020 ....................................................... CC-8 4 2019/20 financial statements – certification of auditors independence ................. CC-19 5 Draft financial statements for year ending 30 June 2020 & audit report ............... CC-20 6 Audit & Risk Committee performance report ......................................................... CC-21 LAST PAGE .......................................................................................................... CC-24 14. INFRASTRUCTURE & ASSETS REPORT ........................................................................... Nil 15. INFORMATION DOCUMENT ..................................................... UNDER SEPARATE COVER 16. CONFIDENTIAL ITEMS ........................................................................................................ Nil 17. CLOSURE Coorong District Council Ordinary Council Meeting Agenda 20 October 2020 3. ADJOURNED BUSINESS NIL 2 1 Responsible Target Minute Details Notes Review officer completion date Minute action list 2020/21 199/20 CR. JJ ARTHUR – MOBILE BLACK SPOT FUNDING Sep AMENDMENT Moved Cr. Bland, Sec. Cr. Leng that Council as a priority prepare a CEO December 2020 December submission ready for the Federal Government Mobile Black Spot programs, 2020 following the undertaking of community consultation. 209/20 COMMUNITY LAND MANAGEMENT PLAN – TAILEM BEND OVAL Sep Moved Cr. Leng, Sec. Cr. Qualmann that Council: 1. Agree that Allotment 106 CT 5820/105 and part Allotment 23 CT DCC September 2020 Complete 5866/254 Tailem Bend (as attached) be classified as Community Land and removed as being excluded from the Community Land classification; and 2. Agree to the commencement of public consultation of the Community DCC November 2020 Report on outcome of November Land Management Plan as attached, upon completion of the Notice in consultation to be tabled 2020 the Gazette classifying allotment 106 CT 5820/105 and part Allotment 23 at November Council CT 5866/254 Tailem Bend (as attached) as Community Land. meeting. 210/20 COMMUNITY LAND MANAGEMENT PLAN – OLD COUNCIL CHAMBERS Sep MENINGIE Moved Cr. Hill, Sec. Cr. Arthur that Council agree to the commencement of DCC November 2020 Report on outcome of November public consultation for the amended Community Land Management Plan as consultation to be tabled 2020 attached, for the Old Council Chambers Meningie located at Section 190 at November Council 5754/491 and Section 191 5807/245. meeting. 170/20 MOTION WITHOUT NOTICE Aug Moved Cr. Taylor, Sec. Cr. Qualmann that after consultation with Indigenous CEO June 2021 Grants officer is actively June 2021 owners of the land and wider interested communities, Council seek grant looking for funding funding in order to conduct a feasibility study to scope the design and opportunities. construction of an open air theatre on the edge of the Murray River, under the project name ‘Tagalang Floating Theatre’. 188/20 FLEET AND PLANT ASSET MANAGEMENT PLANT Aug Moved Cr. Qualmann, Sec. Cr. Rowntree that the ‘Fleet and Plant Asset DIA December 2020 Fleet & Plant AMP to be December Management Plan’ item be presented to the upcoming Coorong reviewed by I&A 2020 Infrastructure & Assets Committee meeting. Committee and Audit & Risk Committee before being tabled with Council in December 2020. CEO = Chief Executive Officer DIA = Director Infrastructure & Assets DCC = Director Community & Corporate *denotes completed item and removal will occur at following month’s agenda. 2 Responsible Target Minute Details Notes Review officer completion date Minute action list 2018/19 027/19 INTENTION TO RELEASE ORANA AUSTRALIA LTD FROM LEASE - Jan WADMORE HOUSE, 76 PRINCES HIGHWAY, MENINGIE Moved Cr. Jaensch, Sec. Cr. Hill that Council: 1. Authorise the Mayor and Chief Executive Officer to prepare and execute DCC July 2019 1. Deed of Surrender of Complete surrender of lease documentation to release Orana Australia Ltd from its Lease signed and lease agreement of Wadmore House, 76 Princes Highway, Meningie executed by all (Allotment 50, CT 5980/136); parties. 2. Commence a period of community engagement, seeking expressions of DCC July 2019 2. Community Complete interest from local businesses and community groups for lease of the site, engagement will be subject to Council approval; undertaken as part of 3. That the community engagement includes opportunity for inspections of DCC August 2019 the Community Vision Complete the building and infrastructure. 2021-2025 process. 4. That a structural report be prepared, including costing, to bring the DCC April 2019 Preliminary work is Complete building to a safe and functional standard. currently occurring to get the project to a shovel ready stage, (per previous Council discussion) and to ensure we can maximise any grant funding that may become available to start the renovation process. 3. In Phase 2 of the Drought Communities Programme, $67,000 has been allocated to remediate urgent electrical and safety issues connected with the property. Until these have occurred there will be no inspections by the community. CEO = Chief Executive Officer DIA = Director
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