1 BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise) O/o The Principal General Manager Telecom Ernakulam Bid Document E - Tender for Diesel Filling, Housekeeping, Bush Cutting & Manual assistance at GSM sites in Ernakulam SSA Tender No. MP/ NIT/ HK_& DF-/2016-17/1 Dated at ENK the 31.12.2016 Cost of Tender document is Rs.1050/- (Rs.1000 /- + VAT5%) , for one Zone and Rs.2010/-( Rs.2000 + 5% VAT) for both Zones Time and last date of on-line submission of bid : 09-02-2017 (17.00 Hrs) Time and date of on-line technical bid opening : 10-02-2017 (15:00 Hrs) Signature of bidder 2 TABLE OF CONTENTS Section No. Item Page No. I Notice Inviting E-Tender 4-10 II Tender Information 11 III General Scope of work 12-22 IV E Tendering Instructions 23-32 V General Commercial Conditions 33-38 VI Bidders Profile 39 VII Undertaking & Declaration 40 VII No near relative certificate 41 VIII Letter of authorization for attending bid opening 42 IX Undertaking regarding genuineness of documents 43 X Mutual non-disclosure agreement 44-45 XI Service contract agreement 46-52 XII Performance security guarantee 53 XIII EMD refund 54 XIV Bid Form 55 XV Financial bid 56-57 Signature of bidder 3 List of Annexures Annexures Description Page No. Annexure I Contact Details of Deployed Personnel 58 Annexure II Log Book for diesel filling 59 Annexure III Log Book for housekeeping 60 Annexure IV Monthly Performance Certificates( DF & HK) 61 Annexure V Monthly Performance Certificates( Bush Cutting) 62 Annexure VI Monthly Performance Certifi manual assistance) 63 Annexure VII Monthly Diesel reconciliation Statement 64-65 Annexure VIII Diesel filling data to SDEs 66 Annexure IX Experience certificate 67 Annexure X Vendor Master Form 68-69 Annexure XI List of DF and HK sites 70-101 Annexure XII Bush cutting required site list 102-106 Signature of bidder 4 BHARAT SANCHAR NIGAM LIMITED (A GOVERNMENT OF INDIA ENTERPRISE) OFFICE OF THE PRINCIPAL GENERAL MANAGER TELECOM DISTRICT ERNAKULAM Tender No. MP/ NIT/ HK &_DF-/2016-17/1 Dated at ENK the 31-12-2016 E - Tender for Diesel Filling, Housekeeping, Bush Cutting & Manual assistance at GSM sites in Ernakulam SSA SECTION I NOTICE INVITING E-TENDER E- Tenders on 2 bid system are invited by the Principal General Manager, Telecom, BSNL, Ernakulam, from Reputed and Experienced Registered/ Licensed agencies or firms / contractors or Labour Co-operative societies for undertaking the following works at various GSM BTS sites in Ernakulam SSA. Those who are having EPF, ESI, Service Tax Registration and PAN only are eligible for participating in this tender. 1. ESTIMATED COST OF WORK: Sl Zone /Division Description of Unit Estimated EMD/ BID No. Quantity under Cost (Rs.) Security(Rs) Activity/Sites the Contract(Appro ximate) 1 Housekeeping – Site 251 93,73,800/- 2,34,345/- Normal site Zone I Housekeeping – Site 4 ERNAKULAM Hard station BSS Urban , and Rural area sites Diesel Filling – Site 250 Normal site Diesel Filling – Hard Site 1 station Bush cutting/ clearing Instances 453 of vegetation in BTS Signature of bidder 5 Compound/tower Manual assistance Sub 11 Division 2 Housekeeping – Site 44 26,93,400/- 67,335/- Normal site Housekeeping – Site 14 Hard station Diesel Filling – Site 50 Zone II Normal site BSS Diesel Filling – Hard Site 21 THODUPUZHA station & IDUKKI AREA Bush cutting/ clearing Instances 102 of vegetation in BTS Compound/tower Manual assistance Sub 5 Division Note 1: The quantity/no.of Sites stated above are estimated and BSNL reserves the right to vary the quantity to the extent of -25 % to +25 % of specified quantity at the time of award of the contract i.e. APO without any change in unit price or other terms & conditions. Note 2.No separate bid form is required for each Zone. The evaluation of the tender as well as allotment of the work will be done Zone wise. Note 3. Financial bid should be quoted on-line only. Signature of bidder 6 2. Schedule to The Invitation Of Tender 1 Description of work Diesel Filling, House keeping, Bush Cutting & Manual assistance at GSM sites in Ernakulam SSA 2 Period of contract One year from the date of agreement 3 Eligibility condition Those who are having EPF, ESI, Service Tax Registration and PAN only are eligible for participating in this tender. 4 On line Sale of Document Upto 15.00 Hrs on 09-02-2017 5 Time and last date of On Up to 15.00 hrs on 09-02-2017 line submission of Bid 6 Time and Date of Upto 14-00 Hrs on 10-02-2017 Physical Submission of Technical Bid 7 Time and date of Online At 15-00 Hrs on 10-02-2017 Technical Bid opening 8 Venue of tender O/o AGM (Mobile Planning), Ravi Vihar Building, Ist floor, BSNL opening BHAVAN, Kalathiparambil Road, Ernakulam-682016 9 Approximate As shown in Section I quantum of work 10 Total Estimated cost For Zone1- Rs. 93,73,800/- For Zone II- Rs. 26,93,400/- 11 Cost of Bid Document Rs.1,050/- Quoting for one Zone- and Rs. 2100/- Quoting for both zones 12 Bid Security (EMD) For Zone-I Rs.2,34,345/- For Zone – II –Rs. 67,335/- 13 Bid validity 180 days from the tender opening date Note 1: The List of GSM BTS sites under Ernakulam SSA where the diesel filling / house keeping / bush cutting/ Manual assistance are required is furnished in Annexure-XI and XII. BSNL is empowered to increase / decrease the number of sites/manpower/instances at any point of time according to the requirement. Signature of bidder 7 Tender Document can be downloaded from the website www.keralatelecom.com or https://www.tenderwizard.com/BSNL . Bank Demand Draft for Rs.1050/- ( one thousand fifty only) for quoting one Zone and Rs.2100/-/-(Two Thousand One Hundred Only) for quoting both zones ,towards cost of tender document & DD for Rs.2,34,345/-(Rupees Two Lakh Thirty Four Thousand Three Hundred and Forty Five Only) for Zone-I, and Rs. 67,335/-(Rupees Sixty Seven Thousand Three Hundred and Thirty Five Only) for Zone-II , towards EMD, drawn in favour of Accounts Officer (Cash), O/o PGMT, BSNL, Ernakulam from any Nationalized / Scheduled Bank payable at Ernakulam, should be uploaded along with the tender in token of purchase of tender form and EMD respectively. Bid can be submitted online after uploading the mandatory scanned documents such as DD for EMD / Cost of Bid Document. Processing fee as required by M/s ITI is to be paid on line , in favour of M/s ITI Limited. The last date for online submission of tender is 09-02-2017 at 17-00 Hrs The tender documents shall be issued to MSE bidders free of cost provided the tendered items are listed in the Registration Certificate of MSE. The MSE units registered with the designated MSME bodies , like National Small Industries Corporation (NSIC) etc shall be given exemption from payment of Bid Security deposit, provided the tendered items are listed in the Registration Certificate of MSE. (a) A proof regarding current registration with the designated MSME bodies , like District Industries Centers or with National Small Industries Corporation (NSIC) for the tendered items will have to be attached along with the bid. (b) The enlistment certificate issued by bodies registered under MSME like District Industries Centers or National Small Industries Corporation (NSIC), should be current and valid on the date of opening of bid. The intending bidder shall get registered with M/s ITI Ltd. by making online payment of required amount with registration particulars. For details kindly visit the website https://www.tenderwizard.com/BSNL or contact AGM (Mobile Planning), O/o PGMT, BSNL, Ernakulam-682016. BSNL reserves the right to reject any or all tenders without assigning any reason what so ever. BSNL reserves the right to increase or decrease the quantum of work by 25% of total quantum of work as mentioned in the tender. The rate quoted should be inclusive of all Taxes except Service Tax. The contractor should intimate Central Service Tax registration details in case he is a service tax payer as per rules. The tender , which is not accompanied by the requisite Cost of Bid document and Bid Security, shall be summarily rejected. Tender will not be accepted / received after expiry date and time. PGMT , BSNL, Ernakulam reserves the rights to reject any or all the tenders without assigning any reason whatsoever. Signature of bidder 8 3) ELIGIBILITY OF BIDDERS : a) Intending bidders should be Well Reputed and experienced/Licensed agencies or firms of contractors or Labour Co-operative Societies/ registered company under the Indian Companies Act, 1956. (Proof should be attached) b) The total annual turnover (audited) of the bidder should be at least Rs. 50 Lakhs or more during any one of the preceding two financial years. Copy of audited Annual Reports for this is to be enclosed along with the bid. c) Bidder should have successfully executed similar /related works with any of the Telecom service provider/Telecom Infra Provider at least for two years during any of the previous five years with effect from 01.04.2011. The documentary proof in original for this shall be submitted by the bidder, signed by the authorized signatory of the company, in the format attached in Annexure – IX. In the case of BSNL, the certificate shall be obtained from an officer not below the rank of DE/AGM. d) The company should have been registered under Ministry of Labour and should have valid PAN No.