What Header are we using? DRAFT VIOLATIONS SYSTEM GUIDELINES
Microsoft Word and Excel 2007
FYI
Office of Enterprise Development and Support Applications Support Group
Source:
Page 1 of 1 DSF Custodian Tracking System March Sp
TABLE OF CONTENTS
Subject Page
Microsoft Office New Features 2007
. Crabby’s favorite new features of the 2007 Microsoft Office system ...... 1 . Getting to know you…again: The Ribbon ...... 4 . Sample Feature Comparison ...... 7 . Can I customize the Ribbon? ...... 8
Microsoft Office Word 2007
. Interactive: Word 2003 to Word 2007 command reference guide...... 9 . Why did the line spacing change in Word? ...... 10 . Word 2007 Mark As Final ...... 12 . How to: Show a Number of Recent Documents in Word 2007 ...... 13 . Word Ribbon Mapping ...... 14
Microsoft Office Excel 2007
. What’s new in Microsoft Office Excel 2007 ...... 32 . Excel Ribbon Mapping ...... 42
Microsoft Office Word/Excel 2007
. Show or hide the Message Bar ...... 59 . Different screen resolutions can change what you see ...... 60 . Keep a file on the Recent Documents list ...... 61 . Introduction to new file-name extensions ...... 62
Microsoft Office User Features 2007
ASG For Your Information
Crabby's favorite new features of the 2007 Microsoft Office system Source: Microsoft
NOTE: You can read a complete review at: http://office.microsoft.com/en-us/help/HA101437241033.aspx
Crabby’s review:
Crabby's overall happiness: The new look and feel
When something changes, not everyone is happy. And it's been my experience that many folks are just plain resistant to change, and it doesn't usually have to do with what the change itself promises to bring. It's just the fact that things may look different, may behave differently, and may even
What I'm dancing around here is that, yes, there are some pretty big changes with the upcoming 2007 release, but I can guarantee you that it will be worth your time and effort to explore what these changes are, and learn to get used to them. In the end, the changes we've made will make you more productive and efficient at your job (and that is the point, isn't it?).
The most obvious change will be the new user inferface (UI), available in some of the programs.
NOTE In case you're not familiar with what user interface means, it's just a term that describes how you communicate with your computer and software. Buttons, menus, and toolbars are all part of the user interface.
To be frank, as the Office team has implemented more and more features and functionality over time, it's gotten harder for you to try and figure out what you want to do and how exactly to do it. When you have 1,500 (or more) choices of commands, it gets tricky to figure out where they all are. There are so many menus, toolbars, and complicated dialog boxes that sometimes it seems that doing the simplest of tasks can turn out to be a journey into the great abyss of software (when, for example, all you want to do is create a special type of list, not solve the mysteries of the black hole).
Page 1 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Now, while I can't show you (or even tell you about) everything that has changed, I can give you a little preview of what some of the new UI looks like to give you an idea of what you can expect. I can tell you that the way you work and choose the features you need at that very moment has been streamlined. This means that we've implemented a new technology that lets you "browse, pick and click" to figure out what you want to do, rather than go from dialog box to dialog box. In other words, the new UI will make it easier for you to get the results you want.
NOTE If my local grocery store could do this — showed me right as I walked in the door, where my favorite brand of hot sauce was located — I would spend a lot less time roaming around the store, being tempted by every tomato, doughnut, and hair care product that stood in my way of going directly to the hot sauce aisle.
Example of the new UI in action: Excel 2007
Intuitive tools in the interface With accessible charting tools available from the newly redesigned interface of the
Microsoft Office system, you can:
Create professional-looking charts in just a few clicks.
Format axes, titles, and other chart labels.
Add visual enhancements like 3-D, shadows, and glow.
Page 2 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Example of the new UI in action: Word 2007
Using Quick Styles With the Quick Styles feature you can change how documents look with a single click. You can modify fonts, colors, margins, table formatting, and other elements by simply choosing a different format. Simply select the text you want to change and then choose the style you want from the Quick Style gallery (which is standing straight and proud right up there on the toolbar — no need to go hunting for it). Your document will change as you hover over different styles with your cursor, and when you click the one you want, the style changes will automaticallly apply.
NOTE: Go to this web site for the complete review:
http://office.microsoft.com/en-us/help/HA101437241033.aspx
Page 3 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Microsoft Help F1 Source:
Word Home > What's new Getting to know you...again: The Ribbon
November 21, 2006
The Crabby Office Lady - Annik Stahl
You've heard about it, read about it, and maybe even tried it out. The new Ribbon (a component of the the Microsoft Office Fluent user interface), is a bit different than what you've been used to, but after you try it, you'll wonder how you ever got along without it.
Sometimes new things can be scary: starting kindergarten, learning to snowboard when you're over 40, Internet dating. And of course, let's not forget new software. Although the older stuff you've been using may have caused you great dissatisfaction and a troubling tendency to slam your hands on your innocent keyboard in the past, maybe you're one of those people who'd rather stick with what you know than actually step outside the box and try something new. (Sound familiar? Read on.)
What if Thomas Edison had subscribed to this way of thinking? What about Clarence Birdseye (the inventor of frozen food)? And what if your "personal" computer still required a room the size of your basement?
Thankfully, the people who started thinking about old things in new ways didn't let fear and trepidation rule their lives. And we here at Microsoft don't either. One of the main complaints we get here on the Microsoft Office team is that people can't find what they're looking for — too many menus, too many hidden features, and not enough ways to make the program work the way they want it to. And we heard you. In fact, the reason we made this big change I'm about to tell you about is because of you (and all your whining and griping, all of which we need to hear and appreciate, of course).
Well, we thought long and hard about the issues you were having (and frankly, as Office users, which we were having too).
There were many long meetings (that included pretty decent boxed lunches to keep us happy), heated discussions, and more than a few all-night brainstorming sessions in order come up with what we think is the greatest thing since, well, boxed lunches.
Page 4 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Alright, already, what is the Ribbon?
The Ribbon is part of the new the Office Fluent user interface (UI). In five programs (Access, Excel, PowerPoint, Word, and certain parts of Outlook), we replaced the traditional menus and toolbars with this new Ribbon so that you can find and use the features you need — and use — a lot easier. We made it so that it's intuitive for you and, perhaps most importantly, easy to get accustomed to.
NOTE OK, so that sentence above, the one that explains the Ribbon in a nutshell, is the basic marketing and public relations message. Now I'm going to give you the straight facts, as I know you trust me to do.
Today I'm going to tell you a bit about the Ribbon, guide you to a couple of demos, training courses, and other resources, and then encourage you to try it out for yourself. Sure, it's new and, as we already discussed, new things can sometimes be scary.
But if you come into this with an open mind, I have a feeling that you'll wonder why your Office programs weren't designed this way in the first place. Of course, being an "insider" here, I've been using the Ribbon for a while now, and I can tell you that I feel that way already. I can't imagine going back to the way things were.
Where are my ?#!$?* tools?
When I first started using the new Office 2007 programs, the ones that used the Ribbon just plain vexed me. I couldn't find the things I used in their normal places, and frankly, I had several toddler-sized tantrums and teeth-gnashing incidents. If you find yourself having the same issues, just relax and know it's normal (isn't that what the pediatrician always says?). Learning new things can be stressful, but if you follow the demos, training courses, and of course, some of the advice I dole out, you'll probably begin to see why we made such a radical change in the UI (and you'll be happy we did).
But back to me.
After spending some time using the "interactive command reference guides" (a fancy term for ROAD MAPS), I began to see the beauty of this new UI. See, the commands and features we think you use most are grouped together under tabs so that you don't have to go hunting through the old-style menus to find what you need.
Page 5 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Examples:
In Word 2007, under the Insert tab, you'll see groupings to enable you to immediately insert Pages, Tables,
Illustrations, Links, Headers & Footers, Text, and Symbols.
Under that same Insert tab in Excel 2007, you'll see some of the same groupings (Tables, Illustrations, Links, and
Text), but you'll also get Charts.
And if you're in PowerPoint 2007, that same tab doesn't show Charts, but does add a Media Clips grouping.
And finally, the Home tab (found in all of the programs that utilize the Ribbon) contains many of the commands that
you use the most. In Excel it might be Alignment, Number, and Cells, while in Word it might be Font, Paragraph,
and Styles.
Each program that utilizes the Ribbon has its own tabs, and what's grouped under each tab also depends on that particular program.
, Type Click
Find The Crabby Office Lady –
(Annik Stahl) articles by clicking the Help Icon on the Ribbon
Type Crabby Lady in the blank search field. Click Search
Page 6 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Sample Feature Comparison
Word 2003 – Menu Bar and Toolbars OLD Format
Insert Menu with Commands Word 2003 NOTE: Break (page break) is now located Page Number on the Ribbon Page Layout Tab
Symbol
NEWFormat RIBBON - Insert TAB with Commands Word 2007
Page Number
Symbol
Page 7 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Source: Microsoft -- HELP -- F1
Can I customize the Ribbon?
The Ribbon, which is part of the Microsoft Office Fluent user interface, is designed to help you quickly find the
commands that you need to complete a task. Commands are organized in logical groups that are collected together
under tabs. Because each tab relates to a type of activity, such as writing or laying out a page, it is not possible to
customize the Ribbon without using XML and programming code.
The following is the Insert tab on the Ribbon in Microsoft Office Word 2007.
Things you can't do
Add to or rearrange the commands on the Ribbon.
Change or remove a command or group on the Ribbon.
Add tabs to the Ribbon, unless you use XML and programming code.
Switch to the toolbars and menus from earlier versions of Microsoft Office.
Change the font or font size used on the Ribbon.
NOTE You can try to change the font size or DPI (dots per inch), but it does not affect all things on the Ribbon.
Things you can do
Minimize the Ribbon to make more space available on your screen.
Move the Quick Access Toolbar to position it below or above the Ribbon.
Customize the Quick Access Toolbar to add buttons that represent the commands that you frequently use.
Page 8 Office of Enterprise Development & Support Applications Support Group 2011
Microsoft Office Word 2007
Page 9 Office of Enterprise Development & Support Applications Support Group 2011
Page 10 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Source: Microsoft Help -- F1
As part of the user interface redesign in the 2007 Microsoft Office system programs, the Type a question for help box was moved to the Help window for each Office program and renamed Type words to search for. For help with your questions, return to your program and then click the Help button, usually located in the upper-right corner of your screen.
Take a tour at your PC (personal computer): 1. Open Word 2. Press F1 on your keyboard (top keys) – or click the question mark 3. Start the guide
Interactive: Word 2003 to Word 2007 command reference guide
Wondering where your favorite Word 2003 commands are located in the new Word 2007 interface? Or just want to explore the rich, new design with a little guidance?
You're in the right place. We've developed a visual, interactive reference guide to help you
quickly learn where things are.
When you click the link below, the interactive guide will start. Once you're there, rest the mouse pointer over a Word 2003
menu or button to learn its new location in Word 2007. To see an animation of the location of the command or button in Word
2007, just click it.
Start the guide
Notes
This guide requires Adobe Flash Player 7.0 or later.
Page 11 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Source: Microsoft -- HELP -- F1
Why did the line spacing change in Word?
Symptoms: You might experience any of the following line spacing issues:
Increased spacing between paragraphs. More space than expected between lines in a paragraph. Unexpected spacing on a page.
Cause
Microsoft Office Word 2007 introduces a newly designed default template for creating documents.
The default template for creating new documents in Word 2007 also uses "looser" line spacing and introduces extra
space between paragraphs. The looser line spacing is actually only 15 percent greater than single spacing (it is not
double spacing, or even 1.5 line spacing). Its purpose is to introduce more white space in blocks of text, which makes
the text easier to read.
Because many Word users press ENTER twice after every paragraph, the Word 2007 default settings build in that extra
space. Customers need to press ENTER only one time to add space between paragraphs.
1.0 line spacing, no blank line between paragraphs
1.15 line spacing and a blank line between paragraphs
Page 12 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Set the default to single-spacing for all new documents
1. On the Home tab, in the Styles group, click Change Styles..
2. Point to Style Set, and click Word 2003.
3. In the Styles group, click Change Styles, and then click Set as Default.
Page 13 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Source: Microsoft HELP
Word 2007 Mark as Final
Command: Select: Office Button
Select: Prepare Select:
Prevent changes to a final version of a document
Before you share a final version of a document with other people, you can use the Mark as Final command to make the document read-only and communicate to other people that you are sharing a final version of the document. When a document is marked as final, its typing, editing commands, and proofing marks are disabled, and people who view the document cannot inadvertently change the document.
The Mark as Final command is not a security feature. Anyone who receives an electronic copy of a document that has been marked as final can edit that document by removing Mark as Final status from the document.
Documents that have been marked as final in a 2007 Microsoft Office system program will not be read-only if they are opened in earlier versions of Microsoft Office programs.
Status Bar
An icon appears in the status bar when a document is Mark as Final
Remove Mark as Final
Select Office Button Select Prepare Select Mark as Final
Page 14 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
How to: Show a Number of Recent Documents in Word 2007
In Word 2007 you can display recently saved/viewed documents in the Recent Documents menu by taking the steps below:
Click the Microsoft Button
Click Word Options
Click : 1. Advanced then scroll down to Display 2. Select the number of recent documents you want to show, then click OK
Result:
The most recently viewed/saved documents will appear under Recent Documents
Page 15 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Source: Microsoft -- HELP -- F1
The attached mapping reference will assist you in finding the location of the most frequently used Word 2003 Menu Bar Commands on the Word 2007 Ribbon.
Example of Menu Bar in Word 2003:
Example of Tabs on Ribbon in Word 2007:
Note: The Office 2007 Button replaces the 2003 File Menu
Example of Mapping for Word File Menu (partial listing): Word: File Word 2003 Location Word 2007 Location New > Office Button | New
Open > Office Button | Open
Close > Office Button | Close
Save > Quick Access Toolbar | Save
Save > Office Button | Save Save As > Office Button | Save As In the Save As dialog box, select Web Page in the Save as type Save as Web Page > list. File Search > Use search in Microsoft Windows to find files Office Button | Prepare | Restrict Permission | Unrestricted Permission (Unrestricted Access) > Access Permission (Unrestricted Access) > Developer | Protect | Protect Document | Unrestricted Access
Page 16 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Word 2003 Toolbars:
In Office 2007 Standard and Formatting Toolbar commands are located in various parts of the Ribbon (see partial listing below). Users can add their most frequently used commands to the Quick Access Toolbar (QAT)
Word: Standard (toolbar) Word 2003 Location Word 2007 Location New Blank Document > Office Button | New | Blank Document Open > Office Button | Open Save > Quick Access Toolbar | Save Save > Office Button | Save Permission > Office Button | Prepare | Restrict Permission Office Button | Word Options | Customize | All Commands | E-mail > Send to Mail Recipient Print > Office Button | Print | Quick Print Print Preview > Office Button | Print | Print Preview
Sample QAT:
Page 17 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Word: File Word 2003 Location Word 2007 Location
Permission (Unrestricted Access) > Developer | Protect | Protect Document | Unrestricted Access
Permission (Unrestricted Access) > Review | Protect | Protect Document | Unrestricted Access
Permission (Do Not Distribute) > Office Button | Prepare | Restrict Permission | Restricted Access
Permission (Do Not Distribute) > Developer | Protect | Protect Document | Restricted Access
Permission (Do Not Distribute) > Review | Protect | Protect Document | Restricted Access
Permission (Do Not Reply All) > Office Button | Prepare | Restrict Permission
Permission (Do Not Reply All) > Developer | Protect | Protect Document
Permission (Do Not Reply All) > Review | Protect | Protect Document
Permission (Restrict Permission As) > Office Button | Prepare | Restrict Permission | Manage Credentials
Permission (Restrict Permission As) > Developer | Protect | Protect Document | Manage Credentials
Permission (Restrict Permission As) > Review | Protect | Protect Document | Manage Credentials
Permission > Office Button | Prepare | View Permission
Check Out > Office Button | Server | Check Out
Check In > Office Button | Server | Check In
Version History (In My Computer) > Removed from product Version History (In a Document Library) > Office Button | Server | View Version History Office Button | Word Options | Customize | All Commands | Web Page Web Page Preview > Preview Page Setup > Print Preview | Page Setup | Page Setup
Page Setup > Page Layout | Page Setup | Page Setup
Print Preview > Office Button | Print | Print Preview
Print > Office Button | Print
Print > Print Preview | Print | Print Office Button | Word Options | Customize | All Commands | Reply with Send To (Reply with Changes) > Changes Office Button | Word Options | Customize | All Commands | Send for Send To (Mail Recipient - for Review) > Review Send To (Mail Recipient - as Attachment) > Office Button | Send | E-mail
Send To (Routing Recipient) > Removed from product Office Button | Word Options | Customize | All Commands | Send to Send To (Exchange Folder) > Exchange Folder Send To (Online Meeting Participant) > Removed from product
Page 18 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Word: File Word 2003 Location Word 2007 Location
Send To (Recipient using a Fax Modem > Removed from product Send To (Recipient using Internet Fax > Office Button | Send | Internet Fax Service) Office Button | Word Options | Customize | All Commands | Send to Send To (Microsoft Office PowerPoint) > Microsoft Office PowerPoint Properties > Office Button | Prepare | Properties
Recently Used Documents > Office Button | Most Recently Used Documents
Sign Out > Removed from product
Exit > Office Button | Exit
Page 19 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Word: Edit Word 2003 Location Word 2007 Location
Undo > Quick Access Toolbar | Undo Redo > Quick Access Toolbar | Redo Cut > Blog Post | Clipboard | Cut Cut > Home | Clipboard | Cut Copy > Blog Post | Clipboard | Copy Copy > Home | Clipboard | Copy Office Clipboard > Blog Post | Clipboard | Office Clipboard Office Clipboard > Home | Clipboard | Office Clipboard Paste > Blog Post | Clipboard | Paste Paste > Home | Clipboard | Paste Paste > Blog Post | Clipboard | Paste | Paste Paste > Home | Clipboard | Paste | Paste Paste Special > Home | Clipboard | Paste | Paste Special Paste Special > Blog Post | Clipboard | Paste | Paste Special Paste as Hyperlink > Blog Post | Clipboard | Paste | Paste as Hyperlink Paste as Hyperlink > Home | Clipboard | Paste | Paste as Hyperlink Clear (Formats) > Home | Font | Clear Formatting Office Button | Word Options | Customize | All Commands | Clear (Contents) > Contents Select All > Home | Editing | Select | Select All Find > Home | Editing | Find Replace > Home | Editing | Replace Go To > Home | Editing | Find | Go To * Reconvert > Context menus Links > Office Button | Prepare | Edit Links to Files Object > Double-click an object to edit it.
Page 20 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Word: View Word 2003 Location Word 2007 Location
Normal > View | Document Views | Draft Web Layout > View | Document Views | Web Layout Print Layout > View | Document Views | Print Layout Reading Layout > View | Document Views | Full Screen Reading Outline > View | Document Views | Outline Some Dialog Box Launchers display a task pane. Task Pane > For example, the Dialog Box Launcher in the Styles group of the Home tab displays the Styles task pane. Toolbars have been removed from the product. Toolbars (Standard) > To find commands on the Standard toolbar, go to the Standard
Toolbar sheet of this workbook. Toolbars have been removed from the product. Toolbars (Formatting) > To find commands on the Formatting toolbar, go to the Formatting
Toolbar sheet of this workbook Toolbars have been removed from the product. Toolbars (AutoText) > To find commands on the AutoText toolbar, go to the AutoText
Toolbar sheet of this workbook Toolbars have been removed from the product. Toolbars (Control Toolbox) > To find commands on the Control Toolbox toolbar, go to the
Control Toolbox Toolbar sheet of this workbook Toolbars have been removed from the product. Toolbars (Database) > To find commands on the Database toolbar, go to the Database
Toolbar sheet of this workbook. Toolbars have been removed from the product. Toolbars (Drawing) > To find commands on the Drawing toolbar, go to the Drawing
Toolbar sheet of this workbook Toolbars have been removed from the product. Toolbars (E-mail) > To find commands on the E-mail toolbar, go to the E-mail Toolbar
sheet of this workbook. Toolbars have been removed from the product. Toolbars (Extended > To find commands on the Extended Formatting toolbar, go to the Formatting) Extended Formatting Toolbar sheet of this workbook. Toolbars have been removed from the product. Toolbars (Forms) > To find commands on the Forms toolbar, go to the Forms Toolbar
sheet of this workbook. Toolbars have been removed from the product. Toolbars (Frames) > To find commands on the Frames toolbar, go to the Frames
Toolbar sheet of this workbook. Toolbars have been removed from the product. Toolbars (Function Key > To find commands on the Function Key Display toolbar, go to the Display) Function Key Display Toolbar sheet of this workbook. Toolbars have been removed from the product. * Toolbars (Japanese > To find commands on the Japanese Greetings toolbar, go to the Greetings) Japanese Greetings Toolbar sheet of this workbook.
Page 21 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Word: View Word 2003 Location Word 2007 Location
Toolbars have been removed from the product. Toolbars (Picture) > To find commands on the Picture toolbar, go to the Picture Toolbar
sheet of this workbook Toolbars have been removed from the product. Toolbars (Reviewing) > To find commands on the Reviewing toolbar, go to the Reviewing
Toolbar sheet of this workbook Toolbars have been removed from the product. Toolbars (Tables and > To find commands on the Tables and Borders toolbar, go to the Borders) Tables and Borders Toolbar sheet of this workbook Some Dialog Box Launchers display a task pane. Toolbars (Task Pane) > For example, the Dialog Box Launcher in the Styles group of the Home tab displays the Styles task pane. Toolbars have been removed from the product. Toolbars (Visual Basic) > To find commands on the Visual Basic toolbar, go to the Visual
Basic Toolbar sheet of this workbook Toolbars have been removed from the product. Toolbars (Web) > To find commands on the Web toolbar, go to the Web Toolbar
sheet of this workbook Toolbars have been removed from the product. Toolbars (Web Tools) > To find commands on the Web Tools toolbar, go to the Web Tools
Toolbar sheet of this workbook. Toolbars have been removed from the product. Toolbars (Word Count) > To find commands on the Word Count toolbar, go to the Word
Count Toolbar sheet of this workbook. Toolbars have been removed from the product. Toolbars (WordArt) > To find commands on the WordArt toolbar, go to the WordArt
Toolbar sheet of this workbook Toolbars (Customize) > Office Button | Word Options | Customize Ruler > Print Preview | Preview | Show Ruler Ruler > View | Show/Hide | Ruler * Gridlines > View | Show/Hide | Gridlines * Show Paragraph Marks > Home | Paragraph | Show/Hide Paragraph Marks Document Map > View | Show/Hide | Document Map Thumbnails > View | Show/Hide | Thumbnails Header and Footer > Insert | Header & Footer Footnotes > References | Footnotes | Show Notes Markup > Review | Tracking | Show Markup HTML Source > Removed from product Office Button | Word Options | Customize | All Commands | Full Full Screen > Screen Reading Zoom > Print Preview | Zoom | Zoom
Page 22 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Word: View Word 2003 Location Word 2007 Location
Zoom > View | Zoom | Zoom Zoom > Status Bar | Zoom Slider
Page 23 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Word: Insert Word 2003 Location Word 2007 Location
Break > Insert | Pages | Page Break Page Numbers > Insert | Header & Footer | Page Number Page Numbers > Header & Footer Tools | Design | Header & Footer | Page Number Date and Time > Insert | Text | Date & Time Date and Time > Header & Footer Tools | Design | Insert | Date & Time AutoText (AutoText) > Insert | Text | Quick Parts Office Button | Word Options | Customize | All Commands | Create AutoText (New) > AutoText AutoText (List of AutoText > Insert | Text | Quick Parts Entries) Field > Insert | Text | Quick Parts | Field Field > Header & Footer Tools | Design | Insert | Quick Parts | Field Symbol > Insert | Symbols | Symbol Comment > Review | Comments | New Comment Ink Comment > Review | Ink | Start Inking Ink Annotations > Review | Ink | Start Inking * Number > Insert | Symbols | Number Reference (Footnote) > References | Footnotes | Footnote and Endnote Dialog Reference (Caption) > References | Captions | Insert Caption Reference (Cross-reference) > Insert | Links | Cross-reference Reference (Cross-reference) > References | Captions | Cross-reference Office Button | Word Options | Customize | All Commands | Index Reference (Index and Tables) > and Tables Reference (Index and Tables) > References | Table of Contents | Table of Contents Reference (Index and Tables) > References | Index | Insert Index Reference (Index and Tables) > References Table of Authorities | Insert Table of Authorities Office Button | Word Options | Customize | All Commands | Web Web Component > Component Picture (Clip Art) > Insert | Illustrations | Clip Art Picture (Clip Art) > Header & Footer Tools | Design | Insert | Clip Art Picture (From File) > Insert | Illustrations | Picture Picture (From File) > Header & Footer Tools | Design | Insert | Picture Picture (From File) > Chart Tools | Layout | Insert | Picture Picture (From Scanner or > Removed from product Camera) Picture (Ink Drawing and > Review | Inking | Start Inking Writing) Picture (New Drawing) > Insert | Illustrations | Shapes | New Drawing Canvas
Page 24 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Word: Insert Word 2003 Location Word 2007 Location
Picture (AutoShapes) Insert | Illustrations | Shapes Picture (AutoShapes) > Drawing Tools | Format | Insert Shapes Picture (WordArt) > Insert | Text | WordArt Picture (Organization Chart) > Insert | Illustrations | SmartArt Picture (Chart) > Insert | Illustrations | Chart Diagram > Insert | Illustrations | SmartArt Text Box > Insert | Text | Text Box | Text Box Text Box > Chart Tools | Layout | Insert | Draw Text Box | Text Box Text Box > Text Box Tools | Format | Text | Draw Text Box | Text Box File > Insert | Text | Object | Text from File Object > Insert | Text | Object Bookmark > Insert | Links | Bookmark Hyperlink > Insert | Links | Hyperlink
Page 25 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Word: Format Word 2003 Location Word 2007 Location Font > Blog Post | Basic Text | Font Font > Home | Font | Font Paragraph > Home | Paragraph | Dialog Box Launcher Paragraph > Page Layout | Paragraph | Paragraph Office Button | Word Options | Customize | All Commands | Bullets and Numbering > Bullets and Numbering Bullets and Numbering > Home | Paragraph | Bullets Bullets and Numbering > Home | Paragraph | Numbering Home | Paragraph | Arrow next to the most recently used Borders and Shading > command: a border command or Horizontal Line, Draw Table, View Gridlines, or Borders and Shading Borders and Shading > Home | Paragraph | Shading Columns > Page Layout | Page Setup | Columns | More Columns Tabs > Home | Paragraph | Dialog Box Launcher | Tabs Drop Cap > Insert | Text | Drop Cap | Drop Cap Options Page Layout | Page Setup | Text Direction | Text Direction * Text Direction > Options Change Case > Home | Font | Change Case * Fit Text > Home | Paragraph | Asian Layout | Fit Text * Asian Layout > Home | Paragraph | Asian Layout * Asian Layout (Phonetic > Home | Paragraph | Asian Layout | Phonetic Guide Guide) * Asian Layout (Enclose > Home | Font | Enclose Characters Characters) * Asian Layout (Horizontal in > Home | Paragraph | Asian Layout | Horizontal in Vertical Vertical) * Asian Layout (Combine > Home | Paragraph | Asian Layout | Combine Characters Characters) * Asian Layout (Two Lines in > Home | Paragraph | Asian Layout | Two lines in One One) Background > Page Layout | Page Background | Color Theme > Page Layout | Themes | Themes Office Button | Word Options | Customize | All Commands | Frames > Frames Frames (Table of Contents in Office Button | Word Options | Customize | All Commands | > Frame) Table of Contents in Frame Office Button | Word Options | Customize | All Commands | New Frames (New Frames Page) > Frames Page Office Button | Word Options | Customize | All Commands | AutoFormat > AutoFormat Styles and Formatting > Blog Post | Styles | Styles Styles and Formatting > Home | Styles | Styles
Page 26 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Word: Format Word 2003 Location Word 2007 Location
Office Button | Word Options | Customize | All Commands | Reveal Formatting > Reveal Formatting Click the object, and then click the Ribbon tab with tools for that Object > object
Page 27 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Word: Tools Word 2003 Location Word 2007 Location
Spelling and Grammar > Review | Proofing | Spelling & Grammar Spelling and Grammar > Blog Post | Proofing | Spelling Research > Review | Proofing | Research Research > Blog Post | Proofing | Spelling | Research Language (Set Language) > Review | Proofing | Set Language Language (Set Language) > Blog Post | Proofing | Spelling | Set Language * Language (Japanese > Review | Proofing | Japanese Consistency Checker Consistency Checker) * Language (Hangul Hanja > Review | Proofing | Hangul Hanja Conversion Conversion) * Language (Hangul Hanja > Blog Post | Proofing | Spelling | Hangul Hanja Conversion Conversion) * Language (Chinese Translation > Review | Chinese Translation | Translate with Options - Translate with Options) * Language (Chinese Translation > Blog Post | Proofing | Spelling | Translate with Options - Translate with Options) Language (Translate) > Review | Proofing | Translate Language (Translate) > Blog Post | Proofing | Spelling | Translate Language (Thesaurus) > Review | Proofing | Thesaurus Language (Thesaurus) > Blog Post | Proofing | Spelling | Thesaurus Language (Hyphenation) > Page Layout | Page Setup | Hyphenation | Hyphenation Options * Fix Broken Text > Available as a download from the Office Online Web site Word Count > Review | Proofing | Word Count Word Count > Blog Post | Proofing | Spelling | Word Count Office Button | Word Options | Customize | All Commands | AutoSummarize > AutoSummary Tools Look Up Reference > Right-click in a word, and then click Look Up Speech > Removed from product Shared Workspace > File | Publish | Create Document Workspace Track Changes > Review | Tracking | Track Changes Compare and Merge Documents > Review | Compare | Compare | Compare Compare and Merge Documents > Review | Compare | Compare | Combine Protect Document > Developer | Protect | Protect Document Protect Document > Review | Protect | Protect Document Online Collaboration (Meet Now) > Removed from product Online Collaboration (Schedule > Removed from product Meeting) Online Collaboration (Web > Removed from product Discussions)
Page 28 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Word: Tools Word 2003 Location Word 2007 Location
Online Collaboration (End > Removed from product Review) Mailings | Start Mail Merge | Start Mail Merge | Step by Step Mail Letters and Mailings (Mail Merge) > Merge Wizard Toolbars have been removed from the product. Letters and Mailings (Show Mail > To find commands on the Mail Merge toolbar, go to the Mail Merge Merge Toolbar) Toolbar sheet of this workbook. Toolbars have been removed from the product. * Letters and Mailings (Show > To find commands on the Japanese Greetings toolbar, go to the Japanese Greetings Toolbar) Japanese Greetings Toolbar sheet of this workbook. * Letters and Mailings (Japanese > Mailings | Create | Japanese Postcard Wizard Postcard Wizard) Letters and Mailings (Envelopes > Mailings | Create | Envelopes and Labels) Letters and Mailings (Envelopes > Mailings | Create | Labels and Labels) * Letters and Mailings (Chinese > Mailings | Create | Chinese Envelope Envelope Wizard) Letters and Mailings (Letter > Removed from product Wizard) Macro (Macros) > Developer | Code | Macros Macro (Macros) > View | Macros | Macros Macro (Record New Macro) > Developer | Code | Record Macro / Stop Recorder Macro (Record New Macro) > View | Macros | Macros | Record Macro / Stop Recorder Macro (Security) > Developer | Code | Macro Security Macro (Visual Basic Editor) > Developer | Code | Visual Basic Macro (Microsoft Script Editor) > Removed from product Templates and Add-Ins > Developer | Templates | Document Template AutoCorrect Options > Office Button | Word Options | Proofing | AutoCorrect Options Customize > Office Button | Word Options | Customize Show Signature > Office Button | Finish | Add a Digital Signature Options > Office Button | Word Options
Page 29 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Word: Table Word 2003 Location Word 2007 Location
Draw Table > Table Tools | Design | Draw Borders | Draw Table Draw Table > Home | Paragraph | Borders | Draw Table Draw Table > Insert | Tables | Table | Draw Table Draw Table > Table Tools | Design | Table Styles | Borders | Draw Table Insert (Table) > Insert | Tables | Table | Insert Table Insert (Columns to the Left) > Table Tools | Layout | Rows & Columns | Insert Left Insert (Columns to the Right) > Table Tools | Layout | Rows & Columns | Insert Right Insert (Rows Above) > Table Tools | Layout | Rows & Columns | Insert Above Insert (Rows Below) > Table Tools | Layout | Rows & Columns | Insert Below Insert (Cells) > Table Tools | Layout | Rows & Columns | Dialog Box Launcher Delete (Table) > Table Tools | Layout | Rows & Columns | Delete | Delete Table Table Tools | Layout | Rows & Columns | Delete | Delete Delete (Columns) > Columns Delete (Rows) > Table Tools | Layout | Rows & Columns | Delete | Delete Rows Delete (Cells) > Table Tools | Layout | Rows & Columns | Delete | Delete Cells Select (Table) > Table Tools | Layout | Table | Select | Select Table Select (Column) > Table Tools | Layout | Table | Select | Select Column Select (Row) > Table Tools | Layout | Table | Select | Select Row Select (Cell) > Table Tools | Layout | Table | Select | Select Cell Merge Cells > Table Tools | Layout | Merge | Merge Cells Split Cells > Table Tools | Layout | Merge | Split Cells Split Table > Table Tools | Layout | Merge | Split Table Table AutoFormat > Table Tools | Design | Table Styles AutoFit (AutoFit to Contents) > Table Tools | Layout | Cell Size | AutoFit | AutoFit Contents AutoFit (AutoFit to Window) > Table Tools | Layout | Cell Size | AutoFit | AutoFit Window AutoFit (Fixed Column > Table Tools | Layout | Cell Size | AutoFit | Fixed Column Width Width) AutoFit (Distribute Rows > Table Tools | Layout | Cell Size | Distribute Rows Evenly) AutoFit (Distribute Columns > Table Tools | Layout | Cell Size | Distribute Columns Evenly) Heading Rows Repeat > Table Tools | Layout | Data | Repeat Header Rows * Insert Multidiagonal Cell > Table Tools | Layout | Table | Insert Multidiagonal Cell Convert (Text to Table) > Insert | Tables | Table | Convert Text to Table Convert (Table to Text) > Table Tools | Layout | Data | Convert to Text Sort > Home | Paragraph | Sort Sort > Table Tools | Layout | Data | Sort
Page 30 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Word: Table Word 2003 Location Word 2007 Location
Table Properties > Table Tools | Layout | Table | Properties Show Gridlines > Table Tools | Layout | Table | Show Gridlines Table Properties > Table Tools | Layout | Cell Size | Properties Table Properties > Table Tools | Layout | Table | Properties
Page 31 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Word: Window Word 2003 Location Word 2007 Location
New Window > View | Window | New Window Arrange All > View | Window | Arrange All Compare Side by Side with > View | Window | View Side by Side Split > View | Window | Split View | Window | Switch Windows | Window Name Currently Open Documents > Goes Here
Page 32 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Word: Help Word 2003 Location Word 2007 Location
Microsoft Office Word Help > Upper Ribbon | Help Show the Office Assistant > Removed from product Microsoft Office Online > Office Button | Word Options | Resources | Microsoft Office Online Contact Us > Office Button | Word Options | Resources | Contact Us Check for Updates > Office Button | Word Options | Resources | Check for Updates Detect and Repair > Office Button | Word Options | Resources | Diagnose Activate Product > Office Button | Word Options | Resources | Activate Product Office Button | Word Options | Trust Center | Protecting Your Customer Feedback Options > Privacy | Customer Experience Improvement Program About Microsoft Office Word > Office Button | Word Options | Resources | About
Page 33 Office of Enterprise Development & Support Applications Support Group 2011
Page 34 Office of Enterprise Development & Support Applications Support Group 2011
Microsoft Office Excel 2007
Page 35 Office of Enterprise Development & Support Applications Support Group 2011
Page 36 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Source: Microsoft EXCEL 2007 HELP F1 Excel > What's new
What's new in Microsoft Office Excel 2007
In a new results-oriented user interface, Microsoft Office Excel 2007 provides powerful tools and features that you can
use to analyze, share, and manage your data with ease.
In this article
Results-oriented user interface
More rows and columns, and other new limits
Office themes and Excel styles
Rich conditional formatting
Easy formula writing
New OLAP formulas and cube functions
Improved sorting and filtering
Excel table enhancements
New look for charts
Shared charting
Easy-to-use PivotTables
Quick connections to external data
New file formats
Better printing experience
New ways to share your work
Quick access to more templates
Page 37 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Results-oriented user interface
The new results-oriented user interface makes it easy for you to work in Microsoft Office Excel. Commands and features that were often buried in complex menus and toolbars are now easier to find on task-oriented tabs that contain logical groups of commands and features. Many dialog boxes are replaced with drop-down galleries that display the available options, and descriptive tooltips or sample previews are provided to help you choose the right option.
No matter what activity you are performing in the new user interface—whether it's formatting or analyzing data—Excel presents the tools that are most useful to successfully complete that task.
More rows and columns, and other new limits
To enable you to explore massive amounts of data in worksheets, Office Excel 2007 supports up to 1 million rows and
16 thousand columns per worksheet. Specifically, the Office Excel 2007 grid is 1,048,576 rows by 16,384 columns, which provides you with 1,500% more rows and 6,300% more columns than you had available in Microsoft Office Excel
2003. For those of you who are curious, columns now end at XFD instead of IV.
Instead of 4 thousand types of formatting, you can now use an unlimited number in the same workbook, and the number of cell references per cell are increased from 8 thousand to limited by available memory.
To improve the performance of Excel, memory management has been increased from 1 GB of memory in Microsoft
Office Excel 2003 to 2 GB in Office Excel 2007.
You will also experience faster calculations in large, formula-intensive worksheets because Office Excel 2007 supports dual-processors and multithreaded chipsets.
Office Excel 2007 also supports up to 16 million colors.
Page 38 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Office themes and Excel styles
In Office Excel 2007, you can quickly format the data in your worksheet by applying a theme and by using a specific style. Themes can be shared across other 2007 Office release programs, such as Microsoft Office Word and Microsoft
Office PowerPoint, while styles are designed to change the format of Excel-specific items, such as Excel tables, charts,
PivotTables, shapes, or diagrams.
Applying a theme A theme is a predefined set of colors, fonts, lines, and fill effects that can be applied to your entire workbook or to specific items, such as charts or tables. They can help you create great-looking documents. Your company may be providing a corporate theme that you can use, or you can choose from the predefined themes that are available in Excel. It's also easy to create your own theme for a uniform, professional look that can be applied to all of your Excel workbooks and other 2007 Office release documents. When you create a theme, the color, font, and fill effects can be changed individually so that you can make changes to any or all of these options.
Using styles A style is a predefined theme-based format that you can apply to change the look of Excel tables, charts,
PivotTables, shapes, or diagrams. If built-in predefined styles don't meet your needs, you can customize a style. For charts, you can choose from many predefined styles, but you cannot create your own chart styles.
As in Excel 2003, cell styles are used to format selected cells, but you can now quickly apply a predefined cell style.
Most cell styles are not based on the theme that is applied to your workbook, and you can easily create your own.
Rich conditional formatting
In 2007 Office release, you can use conditional formatting to visually annotate your data for both analytical and presentation purposes. To easily find exceptions and to spot important trends in your data, you can implement and manage multiple conditional formatting rules that apply rich visual formatting in the form of gradient colors, data bars, and icon sets to data that meets those rules. Conditional formats are also easy to apply—in just a few clicks, you can see relationships in your data that you can use for your analysis purposes.
Page 39 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Easy formula writing
The following improvements make formula writing much easier in Office Excel 2007.
Resizable formula bar The formula bar automatically resizes to accommodate long, complex formulas, which prevents the formulas from covering other data in your worksheet. You can also write longer formulas with more levels of nesting than you could in earlier versions of Excel.
Function AutoComplete With Function AutoComplete, you can quickly write the proper formula syntax. From easily detecting the functions that you want to use to getting help completing the formula arguments, you will be able to get formulas right the first time and every time.
Structured references In addition to cell references, such as A1 and R1C1, Office Excel 2007 provides structured references that reference named ranges and tables in a formula.
Easy access to named ranges By using the Office Excel 2007 name manager, you can organize, update, and manage multiple named ranges in a central location, which helps anyone who needs to work on your worksheet interpret its formulas and data.
New OLAP formulas and cube functions
When you work with multidimensional databases (such as SQL Server Analysis Services) in Office Excel 2007, you can use OLAP formulas to build complex, free form, OLAP data bound reports. New cube functions are used to extract
OLAP data (sets and values) from Analysis Services and display it in a cell. OLAP formulas can be generated when you convert PivotTable formulas to cell formulas or when you use AutoComplete for cube function arguments when you type formulas.
Page 40 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Improved sorting and filtering
In Office Excel 2007, you can quickly arrange your worksheet data to find the answers that you need by using enhanced filtering and sorting. For example, you can now sort data by color and by more than 3 (and up to 64) levels. You can also filter data by color or by dates, display more than 1000 items in the AutoFilter drop-down list, select multiple items to filter, and filter data in PivotTables.
Excel table enhancements
In Office Excel 2007, you can use the new user interface to quickly create, format, and expand an Excel table (known as an Excel list in Excel 2003) to organize the data on your worksheet so that it's much easier to work with. New or improved functionality for tables includes the following features.
Table header rows Table header rows can be turned on or off. When table headers are displayed, they stay visible with the data in the table columns by replacing the worksheet headers when you move around in a long table.
Calculated columns A calculated column uses a single formula that adjusts for each row. It automatically expands to include additional rows so that the formula is immediately extended to those rows. All that you have to do is enter a formula once—you don't need to use the Fill or Copy commands.
Automatic AutoFiltering AutoFilter is turned on by default in a table to enable powerful sorting and filtering of table data.
Structured references This type of reference allows you to use table column header names in formulas instead of cell references, such as A1 or R1C1.
Total rows In a total row, you can now use custom formulas and text entries.
Table styles You can apply a table style to quickly add designer-quality, professional formatting to tables. If an alternate-row style is enabled on a table, Excel will maintain the alternating style rule through actions that would have traditionally disrupted this layout, such as filtering, hiding rows, or manual rearranging of rows and columns.
Page 41 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
New look for charts
In Office Excel 2007, you can use new charting tools to easily create professional-looking charts that communicate information effectively. Based on the theme that is applied to your workbook, the new, up-to-date look for charts includes special effects, such as 3-D, transparency, and soft shadows.
The new user interface makes it easy to explore the available chart types so that you can create the right chart for your data. Numerous predefined chart styles and layouts are provided so that you can quickly apply a good-looking format and include the details that you want in your chart.
Visual chart element pickers Besides the quick layouts and quick formats, you can now use the new user interface to quickly change every element of the chart to best present your data. In a few clicks, you can add or remove titles, legends, data labels, trendlines, and other chart elements.
A modern look with OfficeArt Because charts in Office Excel 2007 are drawn with OfficeArt, almost anything you can do to an OfficeArt shape can also be done to a chart and its elements. For example, you can add a soft shadow or bevel effect to make an element stand out or use transparency to make elements visible that are partially obscured in a chart layout. You can also use realistic 3-D effects.
Clear lines and fonts Lines in charts appear less jagged, and ClearType fonts are used for text to improve readability.
More colors than ever You can easily choose from the predefined theme colors and vary their color intensity. For more control, you can also add your own colors by choosing from 16 million colors in the Colors dialog.
Chart templates Saving your favorite charts as a chart template is much easier in the new user interface.
Page 42 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Shared charting
Using Excel charts in other programs In 2007 Office release, charting is shared between Excel, Word, and
PowerPoint. Rather than using the charting features that are provided by Microsoft Graph, Word and PowerPoint now incorporate the powerful charting features of Excel. Because an Excel worksheet is used as the chart data sheet for
Word and PowerPoint charts, shared charting provides the rich functionality of Excel, including the use of formulas, filtering, sorting, and the ability to link a chart to external data sources, such as Microsoft SQL Server and Analysis
Services (OLAP), for up-to-date information in your chart. The Excel worksheet that contains the data of your chart can be stored in your Word document or PowerPoint presentation, or in a separate file to reduce the size of your documents.
Copying charts to other programs Charts can be easily copied and pasted between documents or from one program to another. When you copy a chart from Excel to Word or PowerPoint, it automatically changes to match the Word document or PowerPoint presentation, but you can also retain the Excel chart format. The Excel worksheet data can be embedded in the Word document or PowerPoint presentation, but you can also leave it in the Excel source file.
Animating charts in PowerPoint In PowerPoint, you can more easily use animation to emphasize data in an Excel- based chart. You can animate the entire chart or the legend entry and axis labels. In a column chart, you can even animate individual columns to better illustrate a specific point. Animation features are easier to find and you have a lot more control. For example, you can make changes to individual animation steps, and use more animation effects.
Easy-to-use PivotTables
In Office Excel 2007, PivotTables are much easier to use than in earlier versions of Excel. By using the new PivotTable user interface, the information that you want to view about your data is just a few clicks away—you no longer have to drag data to drop zones that aren't always an easy target. Instead, you can simply select the fields that you want to see in a new PivotTable field list.
And after you create a PivotTable, you can take advantage of many other new or improved features to summarize, analyze, and format your PivotTable data.
Page 43 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Easy-to-use PivotTables
Using Undo in PivotTables You can now undo most actions that you take to create or rearrange a PivotTable.
Plus and minus drill-down indicators These indicators are used to indicate whether you can expand or collapse parts of the PivotTable to see more or less information.
Sorting and filtering Sorting is now as simple as selecting an item in the column that you want to sort and using sort buttons. You can filter data by using PivotTable filters, such as Greater than, Equals, or Contains.
Conditional formatting You can apply conditional formatting to an Office Excel 2007 Pivot Table by cell or by intersection of cells.
PivotTable style and layout Just like you can for Excel tables and charts, you can quickly apply a predefined or custom style to a PivotTable. And changing the layout of a PivotTable is also much easier to do in the new user interface.
PivotCharts Like PivotTables, PivotCharts are much easier to create in the new user interface. All of the filtering improvements are also available for PivotCharts. When you create a PivotChart, specific PivotChart tools and context menus are available so that you can analyze the data in the chart. You can also change the layout, style, and format of the chart or its elements the same way that you can for a regular chart. In Office Excel 2007, the chart formatting that you apply is preserved when you make changes to the PivotChart, which is an improvement over the way it worked in earlier versions of Excel.
Quick connections to external data
In Office Excel 2007, you no longer need to know the server or database names of corporate data sources. Instead, you can use Quicklaunch to select from a list of data sources that your administrator or workgroup expert has made available for you. A connection manager in Excel allows you to view all connections in a workbook and makes it easier to reuse a connection or to substitute a connection with another one.
Page 44 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
New file formats
XML-based file format In 2007 Microsoft Office system, Microsoft is introducing new file formats for Word, Excel, and
PowerPoint, known as the Office Open XML formats. These new file formats facilitate integration with external data sources, and also offer reduced file sizes and improved data recovery. In Office Excel 2007, the default format for an
Excel workbook is the Office Excel 2007 XML-based file format (.xlsx). Other available XML-based formats are the
Office Excel 2007 XML-based and macro-enabled file format (.xlsm), the Office Excel 2007 file format for an Excel template (.xltx), and the Office Excel 2007 macro-enabled file format for an Excel template (.xltm).
Office Excel 2007 binary file format In addition to the new XML-based file formats, Office Excel 2007 also introduces a binary version of the segmented compressed file format for large or complex workbooks. This file format, the Office
Excel 2007 Binary (or BIFF12) file format (.xls), can be used for optimal performance and backward compatibility.
Compatibility with earlier versions of Excel You can check an Office Excel 2007 workbook to see if it contains features or formatting that are not compatible with an earlier version of Excel so that you can make the necessary changes for better backward compatibility. In earlier versions of Excel, you can install updates and converters that help you open an Office Excel 2007 workbook so that you can edit it, save it, and open it again in Office Excel 2007 without losing any Office Excel 2007-specific functionality or features.
Better printing experience
Page Layout View In addition to the Normal view and Page Break Preview view, Office Excel 2007 provides a Page
Layout View. You can use this view to create a worksheet while keeping an eye on how it will look in printed format. In this view, you can work with page headers, footers, and margin settings right in the worksheet, and place objects, such as charts or shapes, exactly where you want them. You also have easy access to all page setup options on the Page
Layout tab in the new user interface so that you can quickly specify options, such as page orientation. It's easy to see what will be printed on every page, which will help you avoid multiple printing attempts and truncated data in printouts.
Saving to PDF and XPS format You can save as a PDF or XPS file from a 2007 Microsoft Office system program only after you install an add-in. For more information, see Enable support for other file formats, such as PDF and XPS.
Page 45 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
New ways to share your work
Using Excel Services to share your work If you have access to Excel Services, you can use it to share your Office
Excel 2007 worksheet data with other people, such as executives and other stakeholders in your organization. In Office
Excel 2007, you can save a workbook to Excel Services and specify the worksheet data that you want other people to see. In a browser (browser: Software that interprets HTML files, formats them into Web pages, and displays them. A
Web browser, such as Windows Internet Explorer, can follow hyperlinks, transfer files, and play sound or video files that are embedded in Web pages.), they can then use Microsoft Office Excel Web Access to view, analyze, print, and extract this worksheet data. They can also create a static snapshot of the data at regular intervals or on demand. Office Excel
Web Access makes it easy to perform activities, such as scrolling, filtering, sorting, viewing charts, and using drill-down in PivotTables. You can also connect the Excel Web Access Web Part to other Web Parts to display data in alternative ways. And with the right permissions, Excel Web Access users can open a workbook in Office Excel 2007 so that they can use the full power of Excel to analyze and work with the data on their own computers if they have Excel installed.
Using this method to share your work ensures that other people have access to one version of the data in one location, which you can keep current with the latest details. If you need other people, such as team members, to supply you with comments and updated information, you may want to share a workbook the same way that you did in earlier versions of
Excel to collect the information you need before you save it to Excel Services.
Using Document Management Server Excel Services can be integrated with Document Management Server to create a validation process around new Excel reports and workbook calculation workflow actions, such as a cell-based notification or a workflow process based on a complex Excel calculation. You can also use Document Management
Server to schedule nightly recalculation of a complex workbook model.
Quick access to more templates
In Office Excel 2007, you can base a new workbook on a variety of templates that are installed with Excel, or you can quickly access and download templates from the Microsoft Office Online Web site.
Page 46 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Source: Microsoft -- HELP -- F1
The attached mapping reference will assist you in finding the location of the most frequently used Excel 2003 Menu Bar Commands on the Excel 2007 Ribbon.
Example of Menu Bar in Excel 2003:
Example of Tabs on Ribbon in Excel 2007:
Note: The Office 2007 Button replaces the 2003 File Menu
Example of Mapping for Excel 2003 File Menu (partial listing): Excel: File Excel 2003 Location Excel 2007 Location File > Office Button New > Office Button | New Open > Office Button | Open Close > Office Button | Close Save > Quick Access Toolbar | Save Save > Office Button | Save Save As > Office Button | Save As Save as Web Page > Office Button | Save As | Save as type | Web Page Save Workspace > View | Window | Save Workspace File Search > Windows Start button | Search Office Button | Prepare | Restrict Permission | Unrestricted Permission | Unrestricted Access > Access Permission | Unrestricted Access > Review | Changes | Protect Workbook | Unrestricted Access
Page 47 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Excel 2003 Toolbars:
In Office 2007 Standard and Formatting Toolbar commands are located in various parts of the Ribbon (see partial listing below). Users can add their most frequently used commands to the Quick Access Toolbar (QAT)
Excel: Standard Toolbar Excel 2003 Location Excel 2007 Location
New > Office Button | New | Blank Worksheet
Open > Office Button | Open
Save > Quick Access Toolbar | Save
Save > Office Button | Save
Permission > Office Button | Prepare | Restrict Permission | Restrict Permission As
Email > Office Button | Send | Email
Print > Office Button | Print | Quick Print
Print Preview > Office Button | Print | Print Preview
Sample QAT:
Page 48 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Excel: File Excel 2003 Location Excel 2007 Location
File > Office Button New > Office Button | New Open > Office Button | Open Close > Office Button | Close Save > Quick Access Toolbar | Save Save > Office Button | Save Save As > Office Button | Save As Save as Web Page > Office Button | Save As | Save as type | Web Page Save Workspace > View | Window | Save Workspace File Search > Windows Start button | Search Office Button | Prepare | Restrict Permission | Unrestricted Permission | Unrestricted Access > Access Permission | Unrestricted Access > Review | Changes | Protect Workbook | Unrestricted Access Permission | Do Not Distribute > Office Button | Prepare | Restrict Permission | Restricted Access Permission | Do Not Distribute > Review | Changes | Protect Workbook | Restricted Access Office Button | Prepare | Restrict Permission | Manage Permission | Restrict Permission As > Credentials Permission | Restrict Permission As > Review | Changes | Protect Workbook | Manage Credentials Check Out > Office Button | Check Out Check In > Office Button | Check In Version History > Office Button | View Version History Office Button | Excel Options | Customize | All Commands | Web Web Page Preview > Page Preview Page Setup > Page Layout | Page Setup | Dialog Launcher Print Area | Set Print Area > Page Layout | Page Setup | Print Area | Set Print Area Print Area | Clear Print Area > Page Layout | Page Setup | Print Area | Clear Print Area Print Preview > Office Button | Print | Print Preview Print > Office Button | Print Print > Print Preview | Print | Print Office Button | Excel Options | Customize | All Commands | Mail Send To | Mail Recipient > Recipient Office Button | Excel Options | Customize | All Commands | Reply Send To | Original Sender > with Changes Send To | Mail Recipient (for Office Button | Excel Options | Customize | All Commands | Send > Review) for Review Send To | Mail Recipient (as > Office Button | Send | E-mail Attachment) Send To | Routing Recipient > Removed from product
Page 49 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Excel: File Excel 2003 Location Excel 2007 Location
Properties > Office Button | Prepare | Properties Most Recently Used Documents > Office Button | Most Recently Used Documents Exit > Office Button | Exit Sign out > Removed from product
Page 50 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Excel: Edit Excel 2003 Location Excel 2007 Location
Undo > Quick Access Toolbar | Undo Redo > Quick Access Toolbar | Redo Cut > Home | Clipboard | Cut Copy > Home | Clipboard | Copy Office Clipboard > Home | Clipboard | Office Clipboard Paste > Home | Clipboard | Paste Paste Special > Home | Clipboard | Paste | Paste Special Paste as Hyperlink > Home | Clipboard | Paste | Paste as Hyperlink Fill | Down > Home | Editing | Fill | Down Fill | Right > Home | Editing | Fill | Right Fill | Up > Home | Editing | Fill | Up Fill | Left > Home | Editing | Fill | Left Fill | Across Worksheets > Home | Editing | Fill | Across Worksheets Fill | Series > Home | Editing | Fill | Series Fill | Justify > Home | Editing | Fill | Justify Clear | All > Home | Editing | Clear | Clear All Clear | Formats > Home | Editing | Clear | Clear Formats Clear | Contents > Home | Editing | Clear | Clear Contents Clear | Comments > Home | Editing | Clear | Clear Comments Delete > Home | Cells | Delete Delete Sheet > Home | Cells | Delete | Delete Sheet Move or Copy Sheet > Home | Cells | Format | Move or Copy Sheet Find > Home | Editing | Find & Select | Find Replace > Home | Editing | Find & Select | Replace Go To > Home | Editing | Find & Select | Go To Links > Office Button | Prepare | Edit Links to Office Buttons Object > Double-click an object to edit it. Clear | Series > Removed from product
Page 51 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Excel: View Excel 2003 Location Excel 2007 Location
Normal > View | Workbook Views | Normal Page Break Preview > View | Workbook Views | Page Break Preview In some groups, dialog box launchers will display a Task Pane instead of a Task Pane > dialog box. For example, Home | Clipboard | Dialog Launcher These commands are available on the Home Tab and/or the Office Button Toolbars | Standard > Menu. Toolbars | Formatting > These commands are available on the Home Tab. Toolbars | Borders > Home | Font | Borders These commands are available in the Chart Tools when a Chart is inserted or Toolbars | Chart > selected. These commands are available on the Developer Tab. To display the Toolbars | Control > Developer Tab, click Office Button | Excel Options | Popular, and then select Toolbox the Show Developer tab in the Ribbon check box. These commands are available on the Drawing Tools when a shape is Toolbars | Drawing > inserted or selected. Toolbars | External > These commands are available on the Data Tab. Data These commands are available on the Developer Tab. To display the Toolbars | Forms > Developer Tab, click Office Button | Excel Options | Popular, and then select the Show Developer tab in the Ribbon check box. Toolbars | Formula > Formula | Formula Auditing Auditing The majority of these commands are available on the Table Tools tabs when Toolbars | List > you select a cell in an Excel table. These commands are available on the Picture Tools tabs when a picture is Toolbars | Picture > inserted or selected. These commands are available on the PivotTable Tools tabs when a cell in a Toolbars | PivotTable > PivotTable is inserted or selected. Toolbars | Protection > Review Tab | Changes Toolbars | Reviewing > These commands are avialable on the Review Tab. In some groups, dialog box launchers will display a Task Pane instead of a Toolbars | Task Pane > dialog box. For example, Home | Clipboard | Dialog Launcher Toolbars | Text To > Removed from product Speech These commands are available on the Developer Tab. To display the Toolbars | Visual Basic > Developer Tab, click Office Button | Excel Options | Popular, and then select the Show Developer tab in the Ribbon check box. Toolbars | Watch > Formulas | Formula Auditing | Watch Window Window These commands are available in the Excel Options dialog box. Click Office Toolbars | Web > Button | Excel Options | Customize | All Commands dialog These commands are available on the Drawing Tools tabs when WordArt is Toolbars | WordArt > inserted or selected.
Page 52 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Excel: View Excel 2003 Location Excel 2007 Location
These commands are available in the Excel Options dialog box. Click Office Toolbars | Customize > Button | Excel Options | Customize dialog Formula Bar > View | Show/Hide | Formula Bar Status Bar > Status Bar is always visible by default. Header and Footer > Insert | Text | Header & Footer Comments > Review | Comments | Show All Comments Custom Views > View | Workbook Views | Custom Views Full Screen > View | Workbook Views | Full Screen Zoom > View | Zoom | Zoom Sized with Window > Removed from product Chart Window > Removed from product
Page 53 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Excel: Insert Excel 2003 Location Excel 2007 Location
Cells > Home | Cells | Insert Rows > Home | Cells | Insert | Insert Sheet Rows Columns > Home | Cells | Insert | Insert Sheet Columns Worksheet > Home | Cells | Insert | Insert Sheet Chart > Insert | Charts Symbol > Insert | Text | Symbol Page Break > Page Layout | Page Setup | Breaks | Insert Page Break Reset All Page Breaks > Page Layout | Page Setup | Breaks | Reset All Page Breaks Function > Formulas | Function Library | Insert Function Function > Formulas | Function Library | Date & Time | Insert Function Function > Formulas | Function Library | Math & Trig | Insert Function Function > Formulas | Function Library | Financial | Insert Function Function > Formulas | Function Library | Logical | Insert Function Function > Formulas | Function Library | Lookup & Reference | Insert Function Function > Formulas | Function Library | Recently Used | Insert Function Function > Formulas | Function Library | Text | Insert Function Function > Formulas | Function Library | More Functions | Cube | Insert Function Function > Formulas | Function Library | More Functions | Engineering | Insert Function Function > Formulas | Function Library | More Functions | Information | Insert Function Function > Formulas | Function Library | More Functions | Statistical | Insert Function Name | Define > Formulas | Defined Names | Name Manager Name | Paste > Formulas | Defined Names | Use in Formula | Paste Names Name | Create > Formulas | Defined Names | Create from Selection Name | Apply > Formulas | Defined Names | Define Name | Apply Names Name | Label > Formulas | Defined Names | Define Name Comment > Review | Comments | New Comment Ink Annotations > Review | Ink | Start Inking Picture | Clip Art > Insert | Illustrations | Clip Art Picture | From File > Insert | Illustrations | Picture Picture | From File > Chart Tools | Layout | Insert | Picture Picture | From File > PivotChart Tools | Layout | Insert | Picture Picture | From Scanner or > Remved from product Camera Picture | Ink Drawing and > Review | Ink | Start Inking Writing
Page 54 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Excel: Insert Excel 2003 Location Excel 2007 Location
Picture | AutoShapes > Insert | Illustrations | Shapes Picture | WordArt > Insert | Illustrations | WordArt Picture | Organization > insert Illustrations | SmartArt Chart Diagram > Insert | Illustrations | SmartArt Object > Insert | Text | Object Hyperlink > Insert | Links | Hyperlink
Page 55 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Excel: Format Excel 2003 Location Excel 2007 Location
Cells > Home | Cells | Format | Format Cells Row | Height > Home | Cells | Format | Row Height Row | AutoFit > Home | Cells | Format | AutoFit Row Height Row | Hide > Home | Cells | Format | Hide & Unhide | Hide Rows Row | Unhide > Home | Cells | Format | Hide & Unhide | Unhide Rows Column | Width > Home | Cells | Format | Column Width Column | AutoFit > Home | Cells | Format | AutoFit Column Width Selection Column | Hide > Home | Cells | Format | Hide & Unhide | Hide Columns Column | Unhide > Home | Cells | Format | Hide & Unhide | Unhide Columns Column | Standard > Home | Cells | Format | Default Width Width Sheet | Rename > Home | Cells | Format | Rename Sheet Sheet | Hide > Home | Cells | Format | Hide & Unhide | Hide Sheet Sheet | Unhide > Home | Cells | Format | Hide & Unhide | Unhide Sheet Sheet | Background > Page Layout | Page Setup | Background Sheet | Tab Color > Home | Cells | Format | Tab Color AutoFormat > Home | Styles | Format as Table Conditional Formatting > Home | Conditional Formatting Style > Home | Style | Cell Styles *Phonetic Guide | Show > Home | Font | Phonetic Guide | Show Phonetic Field or Hide *Phonetic Guide | Edit > Home | Font | Phonetic Guide | Edit Phonetic *Phonetic Guide | > Home | Font | Phonetic Guide | Phonetic Settings Settings
Page 56 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Excel: Tools Excel 2003 Location Excel 2007 Location
Spelling > Review | Proofing | Spelling Research > Review | Proofing | Research Error Checking > Formulas | Formula Auditing | Error Checking Speech | Show Text To > Removed from product Speech Toolbar Speech > Removed from product Shared Workspace > Office Button | Publish | Create Document Workspace Share Workbook > Review | Changes | Share Workbook Track Changes | > Review | Changes | Track Changes | Highlight Changes Highlight Changes Track Changes | Accept > Review | Changes | Track Changes | Accept/Reject Changes or Reject Changes Compare and Merge Office Button | Excel Options | Customize | All Commands | > Workbooks Compare and Merge Workbooks Protection | Protect > Review | Changes | Protect Sheet Sheet Protection | Protect > Home | Cells | Format | Protect Sheet Sheet Protection | Allow Users > Review | Changes | Allow Users to Edit Ranges to Edit Ranges Protection | Protect > Review | Changes | Protect Workbook Workbook Protection | Protect and > Review | Changes | Protect and Share Workbook Share Workbook Online Collaboration | > Removed from product Meet Now Online Collaboration | > Removed from product Schedule Meeting Online Collaboration | > Removed from product Web Discussions Online Collaboration | > Removed from product End Review Goal Seek > Data | Data Tools | What-If Analysis | Goal Seek Scenarios > Data | Data Tools | What-If Analysis | Scenario Manager Formula Auditing | > Formulas | Formula Auditing | Trace Precedents Trace Precedents Formula Auditing | > Formulas | Formula Auditing | Trace Dependents Trace Dependents Formula Auditing | > Formulas | Formula Auditing | Error Checking | Trace Error Trace Error Formula Auditing | > Formulas | Formula Auditing | Remove Arrows Remove All Arrows
Page 57 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Excel: Tools Excel 2003 Location Excel 2007 Location
Formula Auditing | > Formulas | Formula Auditing | Remove Arrows | Remove Arrows Remove All Arrows Formula Auditing | > Formulas | Formula Auditing | Evaluate Formula Evaluate Formula Formula Auditing | Hide > Formulas | Formula Auditing | Watch Window Watch Window Formula Auditing | > Formulas | Formula Auditing | Show Formulas Formula Auditing Mode Formula Auditing | Show Formula Auditing > Formulas | Formula Auditing Toolbar Macro | Macros > Developer | Code | Macros Macro | Macros > View | Macros | Macros Macro | Record New > Developer | Code | Record Macro Macro Macro | Record New > View | Macros | Macros | Record Macro Macro Macro | Security > Developer | Code | Macro Security Macro | Visual Basic > Developer | Code | Visual Basic Editor Macro | Microsoft Script > Removed from product Editor Add-Ins > Office Button | Excel Options | Add-Ins AutoCorrect Options > Office Button | Excel Options | Proofing | AutoCorrect Options Customize > Office Button | Excel Options | Customize Show Signatures > Office Button | Prepare | Add a Digital Signature Options > Office Button | Excel Options
Page 58 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Excel: Data Excel 2003 Location Excel 2007 Location
Office Button | Excel Options | Customize | All Commands | Sort > Sort Filter | AutoFilter > Data | Sort & Filter | Filter Filter | AutoFilter > Home | Editing | Sort & Filter | Filter Filter | Show All > Data | Sort & Filter | Clear Filter | Show All > Home | Editing | Sort & Filter | Clear Filter | Advanced Filter > Data | Sort & Filter | Advanced Office Button | Excel Options | Customize | All Commands | Form > Form Subtotals > Data | Outline | Subtotal Validation > Data | Data Tools | Data Validation Table > Data | Data Tools | What-If Analysis | Data Table Text to Columns > Data | Data Tools | Convert Text to Table Consolidate > Data | Data Tools | Consolidate Group and Outline | > Data | Outline | Hide Detail Hide Detail Group and Outline | > Data | Outline | Show Detail Show Detail Group and Outline | > Data | Outline | Group Group Group and Outline | > PivotTable Tools | Options | Group Group Group and Outline | > Data | Outline | Ungroup Ungroup Group and Outline | > PivotTable Tools | Options | Ungroup Ungroup Group and Outline | > Data | Outline | Group | Auto Outline Auto Outline Group and Outline | > Data | Outline | Ungroup | Clear Outline Clear Outline Group and Outline | > Data | Outline | Group and Outline Settings Settings PivotTable and > Insert | Tables | PivotTable | PivotTable/PivotChart PivotChart Report Import External Data | > Data | Get External Data Import Data Import External Data | > Data | Get External Data | From Web New Web Query Import External Data | Data | Get External Data | From Other Sources | From > New Database Query Microsoft Query Import External Data | Office Button | Excel Options | Customize | All Commands | > Edit Query Edit Query
Page 59 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Excel: Data Excel 2003 Location Excel 2007 Location
Import External Data | > Data | Connections | Properties Data Range Properties Import External Data | > Table Tools | Design | External Table Data | Properties Data Range Properties Import External Data | Office Button | Excel Options | Customize | All Commands | > Parameters Parameters List | Create List > Insert | Tables | Table List | Resize List > Table Tools | Design | Properties | Resize Table List | Total Row > Table Tools | Design | Table Style Options | Total Row List | Convert to Range > Table Tools | Design | Tools | Convert to Range Table Tools | Design | External Table Data | Export | Export List | Publish List > Table to SharePoint List List | View List on > Table Tools | Design | External Table Data | Open in Browser Server List | Unlink List > Table Tools | Design | External Table Data | Unlink Office Button | Excel Options | Customize | All Commands | List | Synchronize List > Synchronize List List | Discard Changes Office Button | Excel Options | Customize | All Commands | > and Refresh Discard Changes and Refresh List | Hide Border of > Removed from product Inactive Lists XML | Import > Developer | XML | Import XML | Export > Developer | XML | Export XML | Refresh XML > Developer | XML | Refresh Data Data XML | XML Source > Developer | XML | Source XML | XML Map > Developer | XML | Map Properties Properties XML | Edit Query > Removed from product XML | XML Expansion > Developer | XML | Expansion Packs Packs Refresh Data > PivotChart Tools | Analyze | Data | Refresh Refresh Data > PivotTable Tools | Options | Data | Refresh Refresh Data > Table Tools | Design | External Table Data | Refresh Refresh Data > Data | Connections | Refresh | Refresh Refresh Data > PivotChart Tools | Analyze | Data | Refresh | Refresh Refresh Data > PivotTable Tools | Options | Data | Refresh | Refresh Table Tools | Design | External Table Data | Refresh | Refresh Data > Refresh
Page 60 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Excel: Window Excel 2003 Location Excel 2007 Location
New Window > View | Window | New Window Arrange > View | Window | Arrange All Compare Side by Side > View | Window | View Side by Side with Hide > View | Window | Hide Unhide > View | Window | Unhide Split > View | Window | Split Freeze Panes > View | Window | Freeze Panes Currently Open > View | Window | Switch Windows Workbooks
Page 61 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Excel: Help Excel 2003 Location Excel 2007 Location
Microsoft Excel Help > Upper Ribbon | Help Microsoft Office Online > Office Button | Excel Options | Resources | Microsoft Office Online Contact Us > Office Button | Excel Options | Resources | Contact Us Check for Updates > Office Button | Excel Options | Resources | Check for Updates Detect and Repair > Office Button | Excel Options | Resources | Diagnose Activate Product > Office Button | Excel Options | Resources | Activate Customer Feedback Office Button | PowerPoint Options | Trust Center | Protecting Your Privacy | > Options Customer Experience Improvement Program About Microsoft Office > Office Button | Excel Options | Resources | About Excel *Show the Office > Removed from product Assistant
Page 62 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Excel: Chart (Menu) Excel 2003 Location Excel 2007 Location
Chart Type > Chart Tools | Design | Type | Change Chart Type Source Data > Chart Tools | Design | Data | Select Data Source Data > PivotChart Tools | Design | Data | Select Data Chart Options > Chart | Layout Location > Chart Tools | Design | Location | Move Chart Location > PivotChart Tools | Design | Location | Move Chart Add Data > Chart Tools | Design | Data | Edit Data Source Add Trendline > Chart Tools | Layout | Analysis | Trendline 3-D View > Chart Tools | Layout | Background | 3-D View
Page 63 Office of Enterprise Development & Support Applications Support Group 2011
Page 64 Office of Enterprise Development & Support Applications Support Group 2011
Microsoft Office Word/Excel 2007
Page 65 Office of Enterprise Development & Support Applications Support Group 2011
Page 66 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
Source: Microsoft -- HELP -- F1
Show or hide the Message Bar
The Message Bar displays security alerts, workflow tasks, server document information, and policy messages. In such
cases, the Message Bar appears by default to provide you with this important information. You can hide the Message
Bar and then view it later.
Show or hide the Message Bar
Do the following in these 2007 Microsoft Office system programs.
Word, Excel
On the View tab, in the Show/Hide group
NOTE The Message Bar check box is not available if there are no current Message Bar items.
Page 67 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Source: Microsoft -- HELP -- F1
Different screen resolutions can change what you see:
GROUP all commands displayed
GROUP Click arrow to display commands
The Show/Hide group on the View tab. All commands in the group are displayed in high resolution. In low resolution you need to click the arrow on the group button to display the commands.
Low resolution If your screen is set to a low resolution, for example to 800 by 600 pixels, a few groups on the Ribbon will display the group name only, not the commands in the group. You need to click the arrow on the group button to display the commands.
For example, in Word, with a higher resolution you will see all the commands in the Show/Hide group on the View tab. But with 800 by 600 resolution, you will see the Show/Hide button only, not the commands in the group.
In that case, you click the arrow on the Show/Hide button to display the commands in the group.
Generally, the groups that display only the group name at a lower resolution are those with less frequently used commands.
Minimized At any resolution, if you make the program window smaller, there is a size at which some groups will display only the group names, and you will need to click the arrow on the group button to display the commands.
Page 68 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Source: Microsoft HELP
Keep a file on the Recent Documents list
The following only applies to Access 2007, Excel 2007, PowerPoint 2007, and Word 2007.
To keep or pin a file in the Recent Documents list, click the Microsoft Office Button , and then click Pin this
document to the Recent Documents list . When a document is pinned to the Recent Documents list, the pin
button looks like a push pin viewed from the top: .
==ASG Illustration:
Click with your left mouse button
The pin will turn green To remove click the green pin again
Word 2007: To clear the Recent Documents list:
1. Click the Microsoft Office Button , and then click Word Options.
2. Click Advanced.
3. Under Display, in the Show this number of Recent Documents list, click 0.
Page 69 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Source: Microsoft Word 2007 HELP F1
Word Home > File management Introduction to new file-name extensions
The 2007 Microsoft Office system introduces a new file format based on XML. It is called Open XML Formats and
applies to Microsoft Office Word 2007, Microsoft Office Excel 2007, and Microsoft Office PowerPoint 2007. This article
describes what the new file name extensions are, how you can share the 2007 Office release files with people using
earlier versions of Office, and you can learn about the benefits.
In this article
What are the new file-name extensions
Can different versions of Office share the same files?
What are the benefits of Open XML Formats?
What are the new file name extensions?
Documents, templates, worksheets, and presentations that you create in the 2007 Office release are saved with new
file-name extensions with an x or an m. For example, when you save a document in Word, the file now uses the .docx
extension, rather than the .doc extension.
The x signifies an XML file with no macros.
The m signifies an XML file that does contain macros.
Page 70 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
The following tables list the file extensions in Office Word 2007, Office Excel 2007, and Office PowerPoint 2007.
Word
XML file type Extension
Document .docx
Macro-enabled document .docm
Template .dotx
Macro-enabled template .dotm
Excel
XML file type Extension
Workbook .xlsx
Macro-enabled workbook .xlsm
Template .xltx
Macro-enabled template .xltm
Non-XML binary workbook .xlsb
Macro-enabled add-in .xlam
PowerPoint
XML file type Extension
Presentation .pptx
Macro-enabled presentation .pptm
Template .potx
Macro-enabled template .potm
Macro-enabled add-in .ppam
Show .ppsx
Macro-enabled show .ppsm
Slide .sldx
Macro-enabled slide .sldm
Office theme .thmx
Page 71 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Can different versions of Office share the same files?
The 2007 Office release includes both compatibility checkers and file converters to facilitate file-sharing between different versions of Office.
Opening previous-version files in the 2007 Office release You can open and work on a file that was created in an earlier version of Office, and then save it in its orignal format. To prevent introduction of features in the 2007 Office release. The 2007 Office release uses a compatibility checker that reports those features to you and then you can remove them before continuing with the save.
Opening the 2007 Office release files in earlier versions of Office You can open and edit a 2007 Office release file in an earlier version of Word, Excel, or PowerPoint by downloading file converters.
What are the benefits of Open XML Formats?
The Open XML Formats introduces a number of benefits — not only for developers and the solutions that they build, but also for individual people and organizations of all sizes:
Compact files Files are automatically compressed and can be up to 75 percent smaller in some cases. The
Open XML Formats uses zip-compression technology to store documents, offering potential cost savings because
it reduces the disk space required to store files, and decreases the bandwidth needed to send files via e-mail, over
networks, and across the Internet. When you open a file, it is automatically unzipped. When you save a file, it is
automatically zipped again. You do not have to install any special zip programs to open and close files in the 2007
Office release.
Improved damaged-file recovery Files are structured in a modular fashion that keeps different data
components in the file separate from each other. This allows files to be opened even if a component in the file (for
example, a chart or table) is damaged or corrupt.
Better privacy and more control over personal information Documents can be shared confidentially,
because personally-identifiable and business-sensitive information, such as author names, comments, tracked
changes, and file paths can be identified and removed by using Document Inspector. For details, see Remove
hidden data and personal information from Office documents.
Page 72 Office of Enterprise Development & Support Applications Support Group 2011
ASG For Your Information
Better integration and interoperability of business data Using Open XML Formats as the data interoperability
framework for the 2007 Office release set of products means that documents, worksheets, presentations, and
forms can be saved in an XML format available for anyone to use and to license, royalty free. Office also supports
customer-defined XML schemas that enhance the existing Office document types. This means that customers can
unlock information in existing systems and use it in familiar Office programs. Information that is created by Office
programs can be used by other business applications. All you need to open and edit an Office file is a zip utility
and an XML editor.
Easier detection of documents that contain macros Files that are saved by using the default x suffix
(such as .docx, .xlsx, and .pptx) cannot contain Visual Basic for Applications (VBA) macros and XLM macros. Only
files with file-name extension that end in an m (such as .docm, .xlsm, and .pptm) can contain macros.
NOTE You might need to save your files in the binary file format that was used in earlier versions of Office. For example, you might be working on a document with someone who has an earlier version of Office. For this reason, the
2007 Office release still allows you to save files in previous versions.
Before you decide to save your file in a binary format, read the Can different versions of Office share the same files? section of this article.
PDF and XPS file formats
Portable Document Format (PDF) preserves document formatting and enables file sharing. When the PDF format file is viewed online or printed, it retains the format that you intended. Data in the file cannot be easily changed. The PDF format is also useful for documents that will be reproduced by using commercial printing methods. XML Paper Specification (XPS) is a format that preserves document formatting and enables file sharing. When the XPS file is viewed online or printed, it retains exactly the format that you intended, and the data in the file cannot be easily changed.
Note: To save a file in either PDF or XPS format, you must first install the Save as PDF or XPS add-in for the 2007 Microsoft Office system.
Page 73 Office of Enterprise Development & Support Applications Support Group 2011
Page 74 Office of Enterprise Development & Support Applications Support Group 2011 ASG For Your Information
For More Information
For Hardware and Network Support: Call the OSSS Help Desk (718) 349-5783
For Applications and Training Support: Call the Applications Support Group (718) 349-5700
E-mail: [email protected]
Training Registration Link: http://intranet.opt-osfns.org/dsf/resources/passportregistration/
Microsoft Office Online Link: http://office.microsoft.com
Page 75 Office of Enterprise Development & Support Applications Support Group 2011