Lesson 1-1 Introduction to Word Processing

In this lesson, we will: Key Terms  Learn about the uses of word- processing  Cursor software  Quick Access Toolbar  Describe the differences between a  Ribbon typewriter and word-processing software  Scroll bar

 Explore various parts of the word-  Status Bar processing window  Title bar  Word processing program  Word wrap  WYSIWYG

As a student, you will type many reports If you typed a report on a typewriter, throughout your years in school. Can you and then realized that you forgot your imagine if you had to type them on a typewriter topic sentence, you would have to type without the capability to save, spell check, or the entire paper over again. With a edit? Or if you discover an error after typing a computer, you can just open your file page, having to type that entire page over and add the new words or sentences. again? With a computer, you can start typing • When you get to the end of a line on a your report, save the file, and edit it later. typewriter, a tiny bell dings to indicate Computers save you so much time when you you are at the end of the line. In order are doing your homework. You are very lucky to get to the next line, you have to to be using a computer to do your work. Before press Enter or Return. When using a computers and word processing programs, word-processing program, however, people used typewriters to type your cursor automatically takes a word correspondence and papers. to the next line if it doesn’t fit on that line. This feature is called word wrap. • A computer can help to customize your Word Processing Programs document. With a word-processing Today, people use computers equipped with program, you have the capability to word processing programs. A word-processing change the size, color, and type of font, program is software that can be used to type as well as add borders and graphics to and edit reports, letters, and tables. You can enhance your document. also change the font, color and size of your text. Borders and other graphics can also be added to the documents. Parts of the Window 1. Microsoft Word is a word-processing There are three big differences between program. typewriters and computers with word- 2. Click the Start button processing programs. 3. Select All Programs 4. Select Microsoft Office. • It is not easy to correct a mistake or add 5. Next, click Microsoft Word 2010. additional text when using a typewriter.

1

The screen is set up to look like a sheet of paper. You can see all the changes Key Terms that you make right on the screen. This Word-Processing program: software is called WYSIWYG (wiz-ee-wig), and it that allows you to type, edit, and is an acronym that stands for “What format documents such as letters, reports, and tables. You See Is What You Get.” Although early word-processing programs had Word wrap: when text the capability to change formatting, you automatically moves to the next line could not see the formatting until you of a document. printed the document. You also had to remember a variety of special codes to WYSIWYG: an acronym that stands perform certain actions, such as for What You See Is What You Get and allows you to see what the final pressing F7 to print or F4 to apply bold. document will look like.

On the blank document, you should Cursor: The blinking vertical line that also see a blinking vertical line. This is shows where your text/object will called a cursor, and it shows you where be inserted. A cursor is also called your text/object will be inserted. The an insertion point. cursor can also be called an insertion Title Bar: The bar that runs across point. the top of the screen that lists the name of the document as well as the The bar that runs across the top of the name of the program. screen and lists the name of the document as well as the program is Quick Access Toolbar: is located called the Title Bar. When you open a above the file tab. The default buttons are the Save, Undo, and new blank document, the word Redo buttons. “Document” will appear followed by a

number until you save the file with a Window Controls: the minimize, different name. At the left side of the maximize/restore down, and close Title Bar is the Quick Access Toolbar. buttons The Quick Access Toolbar default buttons which are the Save, Undo, and Ribbon: is a band with a set of tabs that contain groups and commands. Redo buttons. The Title Bar also

contains the Window Controls on the Scroll Bars: the sliding bars found far right side. The window controls are along the right and bottom of the the minimize, maximize/restore down, screen, allowing you to see other and close buttons. parts of a long document.

Status Bar: The bar at the bottom of the Microsoft Word window that

displays the page number, word count, layout options, and zoom slider.

2 The file tab has a drop down menu that ribbon, a small pop-up label called a allows you to open, save, print and send ScreenTip will appear indicating the your document. You will also see a list name and the description of that of the most recent documents you had button. The Ribbon can be minimized open. by clicking the down or up arrow on the far right of the tabs. When the Ribbon Below the Title Bar is a row of words. is minimized, the only thing that These words are actually the tabs that appears is the row of tabs across the identify the Ribbon. The Ribbon is a top. Clicking a specific tab will display band with a set of tabs that contain the entire ribbon. groups and commands. Each tab has commands that do a similar job. Along the right side of the screen is a scroll bar. When you have a long Each tab is divided into groups. A group document, you can drag the button on is a collection of commands that do the scroll bar up and down to see the similar actions. Each group has other parts of the document. If the commands. Commands are a button, document is too wide, you will also see box, or menu that tells the computer a scroll bar across the bottom of the what to do. screen. At the top of the vertical scroll bar is a small button which allows you To save space, additional tabs appear to to view the ruler. Clicking this button help format pictures, shapes, charts and will display two rulers on the screen, tables when you select these items that one across the top and one along the are called Contextual Tabs. left side of the screen. These rulers are measured in inches. You can use these When you move your mouse pointer rulers to help align items and measure over the buttons or commands on the the distance between items on the

3 page. The ruler that runs across the top of the screen can also be used to set tabs.

At the bottom of the Microsoft Word window is the Status Bar. The Status Bar includes the page number and word count at the left. At the right side of the Status Bar are the various layout options and the zoom slider. The Zoom Slider allows you to see the document closer or further away.

Along the bottom of the screen is the Key Terms Windows Taskbar. At the left side of Group: a collection of commands that do the taskbar is the Start Button. After the similar actions start button is Windows Explorer which looks like a folder and allows you to Command: a button, box, or menu that tells navigate files and folders on your the computer what to do. computer. The taskbar also contains Contextual Tab: an additional tab that some Quick Launch buttons that allow appears to help format pictures, shapes, you to quickly start a program. The charts and tables special controls that appear in the Taskbar will depend on the programs ScreenTip: small pop-up label will appear you have opened, and the way your indicating the name and the description of computer is set up. On the far right of that button the taskbar, your computer will tell you Zoom Slider: a slider on the status bar that what time it is. In the Taskbar, there is changes the magnification level of the a small picture of a speaker; this is the document in the window. volume control. Click this icon to adjust or mute the volume. Taskbar: a bar that runs along the bottom of the screen and contains the Start Button, If you have a device such as a digital Windows Explorer, and Quick Launch buttons camera or a flash drive plugged in to Windows Explorer: icon on the Taskbar that your USB port. You should click the looks like a folder and allows you to navigate Safely Remove Hardware icon on the files and folders on your computer. Taskbar if you are done using either the digital camera or the memory card to tell your computer you would like to unplug it.

4