Northern Peninsula Area Regional Council
Minutes ORDINARY MEETING Thursday 15th December 2016
Meeting Location: Bamaga Office Time: 9:00am
Mayor and Councillors
Cr Edward Newman (Mayor) Cr Gina Nona (Division 1) Cr Dennis Getawan (Division 2) Cr Cassandra Adidi (Division 3) Cr Michael Bond Deputy Mayor (Division 4) Cr Elu (Division 5) CEO Stephen Wilton D/ CEO Danny Sebasio Executive Assistant Esme Newman
NPARC Minutes of Ordinary Council Meeting Thursday 15th December 2016 Page 1
Welcome and Declare Meeting Open – Mayor
1. Attendance and Apologies
That council grant approval for Councillor Adidi to attend the meeting via Telephone Conference Moved : Cr Bond Seconded : Cr Nona Vote : 3/0 Resolution Number: 1.1 - 151216
Resolution :
That Council accept the apology of Cr Getawan and grant leave
Moved : Cr Bond Seconded : Cr Nona Vote : 4/0 Resolution Number : 1.2 - 151216
Resolution :
That Council accept the apology of Cr Elu and grant leave
Moved : Cr Bond Seconded Cr Nona Vote : 4/0 Resolution Number : 1.3-151216
ACTION ITEM That CEO to table a draft policy for Councillors absence of leave, at its January 2017 meeting.
2. Declaration of Conflicts of Interest
3. Confirmation of Minutes of Council Meeting Tuesday 29th November 2016
Resolution : That the Council confirms that the Minutes of Tuesday 29th November 2016 are true and accurate record of the meeting, with the following omissions included;
CEO performance agreement: Moved Cr Adidi Second Cr Getawan Vote 5/0
That CEO provide a list of consultants to develop a performance agreement in line with the CEO’s contract, Councils Corporate Plan and Operational Plan , to be tabled at January 2017 meeting .
NPARC Minutes of Ordinary Council Meeting Thursday 15th December 2016 Page 2
Cr Nona requested that Lot 29 Tamwoy St Injinoo be added to the list of properties for demolition.
Moved : Cr Bond Seconded : Cr Nona Vote : 4/0 Resolution Number : 3.1 - 151216
4. Business Arising from Minutes of Wednesday Tuesday 29th November 2016
Report Number : 5.1 Subject : Chief Executive Officers Monthly Report Attachments : DEHP Correspondence and Fact Sheet Author : Stephen Wilton Date : 15 December 2016
Executive Summary:
This report presents an update on current issues by the Chief Executive Officer.
Resolution :
That the Council note the Chief Executive Officers monthly report for November 2016
Moved : Cr Nona Seconded : Cr Bond Vote : 4/0 Resolution Number : 5.1-151216
5.1 Christmas Closures NPARC Facilities
Council offices and depots (including batch plant) will be closed from Friday 24th December to Monday 2nd January 2017 inclusive. Rubbish collection will occur as normal, other essential service staff will be on stand by.
Bamaga Swimming Pool will be closed on Christmas Day and New Years day and operate normal hours on all other days pending on volunteers.
The Jardine Ferry will be closed from 1.00pm on Friday 24 December and reopen 8.00am Boxing Day and again close at 1.00pm on 31 December and reopen at 8.00am on 2 January 2017.
The Injinoo Service Station and Umagico Supermarket will close on Christmas Day and New Years day and operate normal hours on all other days.
NPARC Minutes of Ordinary Council Meeting Thursday 15th December 2016 Page 3
Recommendation:
Information only
5.2 Consent Request – Queensland Heritage Register - Somerset.
Council has received correspondence requesting Council’s consent or objection regarding an application received by the Department of Environment and Heritage Protection (EHP) for the listing of Somerset settlement site and cemetery in the Queensland Heritage Register (the Register). The application affects two lots, Lot 7 on Plan SP104552 and Lot 43 on Plan SP104552. Council is Trustee for Lot 7. Council has previously corresponded with the applicant who raised concerns that NPARC had not maintained the site. At the present time there is no funding available for maintenance of this remote site. Entry onto the register may qualify the site for specific funding that may be attached to heritage listed sites. Councils consent may not automatically mean the site will be entered onto the register. The full process for an application is provided in the attached fact sheet.
It was agreed Cr Nona would consult with Traditional Owners and the outcome be tabled in January 2017 meeting
Recommendation:
Council as Trustee advises the Department of Environment and Heritage Protection that it consents to the entry of Lot 7 on Plan SP 104552 onto the Queensland Heritage Register.
Or
Council as Trustee advises the Department of Environment and Heritage Protection that it objects to the entry of Lot 7 on Plan SP 104552 onto the Queensland Heritage Register.
Consultation:
Department of Environment and Heritage Protection
Legal Implication: Nil Policy Implication: Nil.
Financial and Resource Implications Nil
NPARC Minutes of Ordinary Council Meeting Thursday 15th December 2016 Page 4
5.3 Ely Agreement Review – Working Group Representative.
Rio Tinto has written to Council requesting NPARC to nominate a representative and an alternate from the New Mapoon community to join a working group to review the Ely Bauxite Mining Project Agreement (Ely Agreement)
The Ely Agreement will have been in place for 20 years in September 2017 and will be able to be reviewed and have clauses renegotiated at this time. Therefore a working group of the parties is being convened to carry out a review in advance of this time.
The former New Mapoon Council was a signatory to the agreement.
Resolution :
That the Council nominate Cr Michael Bond to sit on the Ely Agreement Review – Working Group and that Mrs Clara Day be his alternate.
Moved : Cr Adidi Seconded : Cr Nona Vote : 4/0 Resolution: 5.3 -151216
Consultation:
Department of Environment and Heritage Protection
Legal Implication: Nil Policy Implication: Nil.
Financial and Resource Implications Nil
NPARC Minutes of Ordinary Council Meeting Thursday 15th December 2016 Page 5
Report Number : 5.2 Subject : Lease Lots 90 and 209 Bamaga – Agreement in Principle Attachments : Nil Author : Stephen Wilton Date : 15 December 2016
Executive Summary:
This report presents the proposed general terms and conditions for the lease of lots 90 and 209 Bamaga for government employee housing for Council’s agreement in principle.
Resolution: That Council agrees in principle to the general terms and conditions for the lease of Lot 209 SP273361 Bamaga and Lot 90 SO59 - 10 Sebasio Street Bamaga to the Queensland State Government for government employee housing.
Further That Council delegate to the Chief Executive Officer the signing of all documentation relating to the leasing of Lot 209 SP273361 Bamaga and Lot 90 SO59 - 10 Sebasio Street Bamaga, following referral to Council
Moved : Cr Bond Seconded : Cr Newman Vote : 4/0 Resolution Number : 5.2 - 151216
5.1 Government Employee Housing At the September and October 2016 Council meetings it was resolved to agree to lease Lots 209 & 90 Bamaga to the Queensland Government for the purposes of State employee housing.
The proposed general terms and conditions have been forwarded by the state and are presented for agreement in principal by Council.
1. Proposed New lease — Currently Known as Lot 90 SO59 - No 10 Sebasio Street Bamaga
Address: Lot 90 SO59 - 10 Sebasio Street Bamaga Area: 1260 sqm approx Rental: $6000 per annum plus GST payable annually in advance Rental review: CPI Annually Lease commencement: 1 January 2017 Lease term: 30 Years Lease expiry: 31 December 2047 Option: 30 Years Outgoings: Lessee to pay all statutory charges
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Utilities: Lessee is responsible for paying all utilities fees and charges. Building: Existing building to be demolished and site made good by Lessee upon commencement of lease. Works: The Lessor acknowledges that the Lessee will be constructing multi-unit dwellings for employee accommodation.
The Lessee will seek Lessor approval for all new works on the site.
2. Proposed New lease — Proposed Lot 209 Bamaga
Address: Proposed Lot 209 SP273361 Bamaga Area: 3448 sqm approx Rental: $24,000 per annum plus GST payable annually in advance Rental review: CPI Annually Lease commencement: 1 January 2017 Lease term: 30 Years Lease expiry: 31 December 2047 Option: 30 Years Outgoings: Lessee to pay all statutory charges Utilities: Lessee is responsible for paying all utilities fees and charges. Works: The Lessor acknowledges that the Lessee will be constructing multi-unit dwellings for employee accommodation.
The Lessee will seek Lessor approval for all new works on the site.
GEH will also be responsible for all lease establishment costs and for the payment of rent for the whole of the terms of the leases.
I note that once terms are agreed in principle the parties will need to meet the future act requirements of the Native Title Act 1993. The parties will also need to address cultural heritage probably through a management plan that will apply to both sites. Ideally we would like to commence those processes asap. Native title will need to be addressed in order to formalise the leases.
Consultation:
Nil
Legal Implication: Nil Policy Implication: Nil.
Financial and Resource Implications Nil
NPARC Minutes of Ordinary Council Meeting Thursday 15th December 2016 Page 7
That Council close the meeting to the public under the Local Government Regulations 2012, Section 275 (1) (h) other business for which a public discussion would be likely to prejudice the interests of local government or someone else , or enable a person to gain a financial advantage .
Moved : Cr Bond Seconded : Cr Nona The meeting was re-open to the public Moved : Cr Newman Seconded : Cr Bond
Report Number : 5.3 Subject : Seisia Community Torres Strait Islander Corporation & NPARC Binding Terms for Divestment Agreement Attachments : A. Devenish Law Briefing Paper August 2016 B. Updated (Track changes) Resolution and Binding Terms Sheet for Divestment C. Copy of Signed Enterprise Licence Agreement Author : Stephen Wilton Date : 15 December 2016
Executive Summary:
This report recommends that Council make a resolution to enter into a binding terms agreement that amends the Enterprise Licence Agreement (and annexed Enterprise Divestment Agreement) and Licence to Occupy Whole of the Land entered into by Northern Peninsula Area Regional Council (NPARC) and the Seisia Community Torres Strait Islander Corporation and to do all things necessary to implement and complete the divestment of the Enterprises on the terms of the Agreements, as amended by the Binding Term Sheet, and to keep Seisia Corporation informed of its progress in this respect.
Council determined to invite Mr John Seccull of Devenish Law to brief Council prior to the January 2017 meeting.
NPARC Minutes of Ordinary Council Meeting Thursday 15th December 2016 Page 8
Report Number: 6.1 Subject : Community Service Progress report Attachments : Yes – 2017 Events Sports & Rec Calendar Author : Executive Manager Community Services Date : 15th December 2016
Executive Summary Report. This report is basically a brief progress report on all the current operations under Community Services Department, with the purpose to updating Council of its current situation. o Hacc – CHSP & HCP o Events, Sport & Rec o Arts o Ribs o Swimming Pool o Hunter’s Gym o Indigenous Knowledge Centres o Funeral
Resolution :
1.That Council accepts the Events, Sports & Rec Calendar for 2017.
2.That Council accepts the Community Services Progress Report for December 2016
Moved : Cr Bond Seconded : Cr Adidi Vote : 4/0 Resolution Number : 6.1 - 151216
1. Commonwealth Health Support Program & HCP (QCC) – Report for Nov- Dec 2016
Current changes to Home Care Package. (My Age Care)
CHSP &HCP Quality Audit- Sept 2016
o The Interim Quality Audit team will be visiting Npa again in December 2016. o Community Services department is working with corporate services to develop a policy to be compliant with the funding guideline; and to highlight areas of responsibilities. o
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Reporting between Operational Management and Strategic Management
Aim: To ensure effective communication between the Councilors and operating management (such as, administrator, manager/coordinator) To ensure the Councilors can effectively monitor key personnel’s performance. To ensure Councilors is up to date with all activities of service provision.
Reporting Period November 2016 Name of person and position completing Moira Mau– Coordinator report Date report submitted 06.12.2016
Monthly Report Number of Staff whom left employment (If so, whether 1 x Age Carer – resigned terminated or resigned, position now vacant and whether exit interviews were conducted) Number of new staff members recruited and appointed (If 1 x Admin/Case Manager so, state positions and type of employment 1 x Home Care Position Casual/permanent part-time or permanent full-time Applicants for these positions have reviewed for shortlisting and will organize with HR & CSM to set time for interviews. Number of disciplinary actions or staff counseling 1 x Counselling only with staff, and warning for disciplinary if behavior repeated. Number of complaints (if so, were they resolved in a Nil reasonable timeframe or do they need to be raised with the Councilors Or Number of Compliments Number of Staff members who took leave (if so, state the 1 x Home Carer – Parental Leave for 6 type of leave and positions months (opportunity for casual employment to fill this position.) Number of accidents/incidents (if so, risk minimization 1 accident – HI ace Bus – Passenger side strategies in place) revision mirror, awaiting order to arrive through the workshop.
Number of lost time due to accidents/incidents 0 hours Number of staff training activities o 6 x Staff are doing training through TAFE - Cert 4 in Age Care o 1 x Staff completed Chainsaw Course o 6 x Staff Completed First Aid Training o 9 x Staff are undergoing National Police Check as part of delivering Age Care Service Results of quality activities and ongoing reviews Currently spending more time to meet the unmet Expected Outcomes for the Quality Agency Reviewer. Agency will be meeting NPA Community Care on the Wednesday14.12.16. Areas needs to spend more time before the 09.12.16 are; o Risk Management Procedures &
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Processes o Update Complaints Information o Emergency Disaster Plan Due to staff turnover, this has cause delays on client service delivery. Outline capital works and equipment purchased or Purchase Order sent to Officeworks, requests for purchase (Include information about Phoenix Healthcare & Spotlight. Waiting purchase price; purpose; benefits for service; quotes) orders to arrive this week or next week. Purchasing of goods are to meet service delivery from the new Centre. Report progress and measurement of outcomes or key o Kitchen facility at the New Centre is performance indicators within strategic plan now operating after 1and a half months of cooking at the old building. o Clearance was recently given after receiving the Gas Certificate. o Centre Base Day Care has commenced and all clients are happy and looking forward to doing activities. Other additional information o Coordinator is doing overtime to complete demands for the interim service review.
2. Community Services – Events, Sporting & Recreation for Nov –Dec 2016
2017 Events- Sports & Rec Calender for council’s endorsement.
Staffs - Training & Development. - A Sport Facility Planning workshop was held at Mareeba 9th November 2016 for management committee. This was a free workshop for Sports and Recreation club volunteers to assist their committee with the strategic planning process, and understanding the difference between the operational plan and a strategic plan. November – In the month of November / December 2016 all sports have finished for the year and we are now in the process in planning our sports codes for the New Year2017.
Our sports codes for the new year that will be kicking off are :
Touch Basketball Volleyball Zumba classes Rugby League Judo club
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Sports Code Date/Days/Time Responsibility Progress Of Action
Not In progress Completed Started Zumba Classes Mondays/Wednesday Nai-Beguta √ √ Nights @ New Agama In the In the process Mapoon Hall Aboriginal process of of planning. To corporation planning. be running in QLD Health To be the new year NPARC running in 2017 the new year 2017 Judo club @Bamaga Hunters NAPRC √ √ Round gym Judo Club In the In the process process of of planning for planning the new year for the new 2017 year 2017 Rugby League @ Bamaga Yusia NPARC – √ Oval Event/SR In process In process of Community of planning planning for the Volunteers for the new new year year Touch Games Tuesday NPARC sport & Srn/jrn 3:30-5pm Recreation √ √ NPA Touch In the In the process Committee process of of planning for planning. the new year Community To be On going for the Volunteers running in school terms the new Purple Army year In the process of planning. To be running in the new year Basketball Tuesday/Thursday √ √ SRN/JRN Nights @ Bamaga NPARC sports On going In the process Hall & Recreation on of planning for officers sessional the new year Basketball comps 2017 committee Community Volunteers
OUT COME OF OTHER SPORTS CODES Sports codes Date/days/Time Responsibility Progress Of Action
Steel Fitness 26,27/11/2016 NPARC –Sports NPARC/Sports & Rec & Rec Hunters Gym Have supported Community and approved Support Steel Fitness as per attachments
FILE NOTES Steel Fitness have recently taken their best athletes to compete in the world wide Spartan Trifecta Challenge, which was held over two days in Albury NWS area.
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NPARC have supported the group and they have had a great challenge and experience. Steel Fitness are now in the process of planning their 2017 calendar and will be closely working with NPARC to achieve a healthier programs and having more community participants in their programs
Sport Facility Management 29/11/2016 Far North NPARC Sports & Rec Staff 6pm-9pm @ Cazaly’ Regional Sports & Nola Lewin Stadium Recreation Stanley Elu NPARC – Sports Staff members & Recreation have attended the workshop in cairns
Sports codes Date/days/Time Responsibility Progress Of Action Rugby League 3/12/2016 New Mapoon NPARC/Sports& Andrew Archer Community Rec/Events team Members preparation for the NPARC Sports match Rec/Events team FILE NOTES NPARC-Sports Rec/Events team have been preparing the venue Bamaga Oval for this month of November for the footy match between the two communities New Mapoon and Old Mapoon.
FILE NOTES Two of the NPARC Sports & Recreation Staff Nola Lewin and Stanley Elu have attended the Managing Sports Facility Management which was held in Cairns. Both of us got lots of information and gain more knowledge, on how to manager our local facilities and now have a better understanding of our Facility Management. It has been a eye opener to both of us on Facility Management.
This month has been a slow period leading up to the end of the year. All programs are in process leading up to the new years 2017.
Ladies have been working hard with their fitness level leading up their fitness challenge which was held over the NPA carnival weekend. 10 ladies took place in the fitness challenge over the footy carnival weekend and 6 men participated also. This was the first ever fitness challenge that was hosted in NPA region, we are looking in having more fitness challenge in the NPA region it self and inviting other communities to come for a challenge. Fitness classes have been running each week on a 12 weeks course; there have been a large numbers of community members’ participants in the 12 weeks program and their having good out comes.
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3. Arts Development Report for November –December 2016
Working on a process for artist’s payments with Finance. As artists are no longer employed by the council, a new system needs to be put in place. Recommend artists sign Agreement with NPARC/Art Centre for all works produced at the Centre and works acquired by the Art Centre for exhibition, sales and display. Recommend purchase of arts catalogue/database software for accurate record- keeping, an interim Excel-based system has limitations. Beth Woods our Local Government Champion privately purchased prints by Teho Ropeyarn and Vincent Babia, seen during the NPA Cultural Festival exhibition. Some artwork on loan to NPAWS for a visit by St Vincent’s Hospital, Melbourne next week. Our Stories Our Life Exhibition ended on the 31st of October, but works are still on display for purchase. Planning has commenced for a IRADF funded Photography workshop & project “ Our Land, Our People” to be held in the first half of the year. Nationally well-known Indigenous photographer Wayne Quilliam has expressed an interest in the project. We are in the early stages of negotiations with him.
4. Ribs – Remote Indigenous Broadcasting Services – Nov- Dec 2016.
For the month of Nov – Dec 2016, carry out inspections in Studios’ A & B, Server room, to check all monitors and receivers are in good working order and also technical faults and damages to be reported.
o Broadcasting daily Monday – Friday 10am – 12midday Visitors data to our Radio station Live to air interview:
Nil due to other work commitments
Visitors data to our Radio station pre-recorded interview with:
o Aaron Tamwoy – Community Educator Health Promotions Unit NPAF&CS re World Aids Day o Libby Carney – Stepping Stones Healing re Family Fun Day (2nd anniversary of the eight Children tragically died in Cairns) Others couldn’t make it due to other commitments
Community Service Announcements
NPARC & Triligy re Urgent Water Restrictions Bamaga water Tank/continue announcing for NPA Residents NPARC & ECQ re Umagico Council By-Election NPARC re NPA Marine Hub postponement NPARC Animal Management re Vet’s Visit NPA State College re Senior Campus Awards Presentation and Yr 12 Graduation night Bamaga Primary Campus re Awards Day & School Performance Night Qld Health re Australian Hearing Funeral
NPARC Minutes of Ordinary Council Meeting Thursday 15th December 2016 Page 14
Job Spot
NPARC
Bamagau Kazil TSI Corporation
Technical Fault/s:
Studio B needs to be upgraded, QRAM’s Manager Mr Gerry Pyne is aware of this issue.
experiencing static noises on the airwaves, that was reported to QRAM’s receptionist Penny on the 18th Nov 2016, since then we are getting small amount of static now and then
Studio A: Has a tech fault with Zetta’s “C” player(cart), A and B player (cart) plays perfectly well, when it comes to C player, it plays but no sound coming out on the airwaves, which creates a dead sound on air. This happens in the morning and evening on the program, and it started in early November 2016, and has been reported to QRAM’s Manager Mr Gerry Pyne
Due to the technical fault some Spot Blocks (Station Sponsorships) wasn’t aired even though it has been played on Studio A playlist.
o To date, all other equipments are in good working order.
5. Bamaga Swimming Pool - Report December 2016
o A Swimming Pool Supervisor (Dorelle Sambo) has been working hard to get the pool operating and trying to meet compliance. o Signs – Safety signs have been ordered for the swimming pool and have not yet arrived to date. o Staff taking leave
Annual renewal –Lifeguard Training Certificate. o Annual Lifeguard re-accreditation you just need to complete a practical skills development session. It takes about 4-6 hrs depending and includes CPR, Resuscitation Equipment, 25m swim and non contact tow, spinal injury management, rescue scenarios etc. o Peter Cox (Trainer) - Lifeguard, First Aid , CPR, Bronze Medallion and Pool Plant Operator training courses available on any dates from 9th January to 25th January.
Swimming Pool Maintenance & Operation Pool Maintenance. o Council staffs will be working with Triligy and Thurgate plumbing with regards to them assisting council with the water quality tests. Both Dorelle Sambo and Dean Hobson have not done any formal training with water testing and chemical dosage, therefore not being fully confident in adding of pool salt. o Two of the Pool pumps need to be inspected and repaired.
NPARC Minutes of Ordinary Council Meeting Thursday 15th December 2016 Page 15
Current Pool Hours of Operation for School Holidays:
Monday 10am – 12pm LUNCH 1pm – 5pm Tuesday 10am – 12pm LUNCH 1pm – 5pm Wednesday 10am – 12pm LUNCH 1pm – 5pm Thursday 10am – 12pm LUNCH 1pm – 5pm Friday 10am – 12pm LUNCH 1pm – 4pm Saturday LUNCH 2pm – 5pm Sunday TBA
Note: - Christmas – New Years Public Holidays - TBA pending on Volunteers.
Swimmers The afternoons are the busiest hours of the day with most of the community kids coming to swim, sometimes from 18 to 64 people in the pool grounds at one time. Recommendation - More workers/Lifeguards If an incident were to happen at the pool it would be better to have more than 1 worker/Lifeguard to help assist especially if in an emergency. If any urgent personal matter were to arise another worker/Life guard would make it easier to leave without worrying about getting patrons out of the pool which can usually take between 15 – 30mins before locking up
Pool Maintenance. Maintenance of the pool is ongoing. Water Quality - Stabilising the water is 1 challenge with test samples being sent to Triligy & tested to be able to determine the right balance of chemicals to be put in the water to stabilise it. Water Pumps - Out of 5 pumps: Pump 1 – ceased Pump 2 – works but keeps tripping (electrician keeps checking but cannot find the problem) Pump 3 – works but now has a leak Pump 4 – working fine Pump 5 - ceased New Pumps have been ordered by Thurgate Plumbing. Fencing There have been people breaking into the pool with the fence being cut or pulled up for entry. We have also had dogs enter through holes in the fence and knock bins down leaving rubbish laying everywhere. Most problems have been fixed although there are still some people who keep trying to break in by damaging the fence.
Note: Funding for the Pool Fencing with DILGP has been approved. Council also approved its contribution towards the project.
Suggestion – To put fencing around pool paving Safety Stop young children/toddlers from entering the pool side unless accompanied by an Adult Stop children running from pool grounds and diving or jumping into pool Put a safety fence around baby pool and big pool
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Just this weekend I have pulled a 2-year-old child 2 times from falling into the big pool 1. Toddlers/children have sat on the bar and fallen backwards into the big pool 2. Toddlers/children have leaned over the bar too far and fallen forward 3. Toddlers/children try to copy older kids and jump over into big pool 4. Toddlers/children always climb out of Baby Pool and walk over to pool edge or deep end of the pool. Risk of falling into deep end.
Paving The paving around the pool side has many trip hazards, where the paving has sunk down creating small dips where many patrons trip. Paving Missing – A child has cut his feet on the sharp paving when he has stepped into a hole of a missing paving. First Aid applied to cuts on the child’s feet. Paving on poolside has dropped/sunk down (back left hand side of pool, closest to toilets)
Safety Issue- Ramp Slip Hazard – when patrons either enter the pool or on exit many have slipped on the ramp. This has happened on numerous occasions to both adults and children. Needs to be fixed urgently!!! Children have slipped on entry fallen backwards and hit their heads on the ramp Adults and children have walked out of the pool slipped & some have fallen to the ground. Under Ramp – many children like to dive under the ramp which I find dangerous, the younger children who are not good swimmers watch and try to copy. I fear that if any younger swimmers copy and dive under the ramp it may cause drowning. Recommendation – Put a gate on the bottom of the ramp so no one can have access under the ramp. Move ramp closer to wall so no children can slip, fall or swim on the inside of ramp.
NPARC Swimming Pool - Report for November 2016 (Stats)
Date: Time: Participants. Community am/pm Total. Male Female Age 01/11/16 to 30/11/16 531 253 278 3yrs to 50 + Bamaga/ New Mapoon/ Seisia.
6. NPA Hunters Gym - Report to Council – November/ December 2016 Gym Manager - Steve Hooks has resigned from his position as the manager for the NPA Hunters’ Fitness Gym and taking up a position in Atherton Tableland. The Position for replacement will need to be advertised as soon as possible.
Numbers dropped throughout November, no school holidays within this period. A significant increase in male participants at the centre and with the end of football season, a push to promote end of season training will be promoted.
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Approximate numbers age and gender for October. Male 238, Female 402, Girls 67, Boys 31. These are approximates as not all sign in sheets were filled out or not correctly done. This does give an idea of numbers; these include Judo and Steel Fitness that have use of the gym as PART of their programs. Participants. Nov –Dec attendance 01/11/16 TO 7/12/16 760 Weekly “ 4.5 week 168 Daily Average, 5.5 days 30.5 Nov –Dec attendance 738 Weekly average 4 week 184 Daily average 5.5 days 33
The gym is operating well in numbers, due to lack of staff hours the operational component, cleaning, administration and revenue, needs to be addressed. There are alternatives to assist with alleviating the problems. For this to be effective we must work more as a team and in conjunction with other facilities. (community hall & Swimming pool) Electronic entry system to the gym is currently being sort; this will alleviate multiple problems associated with the running and operation of the gym.
7. INDIGENOUS KNOWLEDGE CENTRES (IKC) - REPORT FOR MONTH OF November /December 2016 The Indigenous Knowledge Centres (IKCs) delivers a wide range of information services to people of NPA. The service is managed by council with the resources provided by state library.
Staffs professional development – Available next year (2017)
New Mapoon IKC. The New Mapoon IKC has been vandalised twice over the last month. No items was taken, apparently the perpetrators were looking to access the luxury of the aircon and the Wi-Fi. The Wi Fi will now be switched off at the close of business each day.
IKC – Indigenous Knowledge Centres - Statistics.
IKC Locations. Services /Public No of IKC Library Successes programs Visits. members lending Hacc respite, Pc first 5 forever SEISIA training 60 400 1 program, Knowledge of traditional dancing, funding to acquit resources Operation: language after school and 30hrs /week after school program. Movie night (11/11)
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History collection/ family tree/ computer training, Christmas activities, NEW mothers and baby MAPOON After school activity 36 48 12 reading time. Operation: 38hrs/wk planning process, due BAMAGA to 36 none none Operation: current limited space. 36hrs/week 2 attendees for the UMAGICO 2 Programs 50+ 120 45 books first 5 programme. Operation: & DvDs 38hrs /wk. INJINOO nil .
Public Average IKC Current Issues. access no of Public Staffs Prof to Location internet attendees Programs Development Mabalene is SEISIA Urgent maintence on free to 60 5 currently on leave. Printer. Aircons not working properly in the kitchen. public
NEW MAPOON IT system is very slow free to 19 14 & Printer is down – need floor rug/ curtains/bar fridge. public Building needs new paint. Currently filling in for Seisia IKC as well. Limited space in the current IKC space – Still but encouraging working customers to use Free to on First 5 BAMAGA information available. public. Program.
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Internet dropping off UMAGICO each time. free to 12 4 2 computer is not public enough to run programs. *Fortnight visit – probation & parole * Monthly -QIVFILS Npa Justice Group coordinator will inform council of the future use of Injinoo justice INJINOO group building nil
8. Funeral Services
Nothing to report Consultation (who did you consult? example Program Office or Legal firm) Legal Implication:
Policy Implication:
Corporate & Operational Plan. (Governance) 1. Theme 2 – Community Wellbeing To provide direct wellbeing services and designed for the needs of the npa communities. Community Wellbeing – o that are designed for the needs of the community o Develop and strengthen relationships with the community. o To maintain community facilities that provide social networking, sport and recreation opportunities o To advocate for improved health, wellbeing and community safety services for the community.
Financial and Resource Implications: o Grants funding - guideline. o Council’s contribution.
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ACTION ITEM Executive Manager Community Services make enquiries regarding the use of the grass skirts acquired for the Cultural Festival and advise Cr Nona the outcome
Agenda Item: 7.0 Subject: Financial Services Monthly Report Attachments: NPARC Financial Statements @ 30 November 2016 Author: G Gillam (Executive Manager Finance) Date: 30 November 2016
Executive Summary :
This is the Council Report for the month of November. There are still adjustments being made to the 2015-16 Financial year which may impact on this report. The following financial information is provided for the period 1st July 2016 to 30th November 2016: . Cash Position Summary . Revenue and Expenditure Summary . Breakdown of Council Income and Expenses . Grant Funding Analysis . Balance Sheet . Debtors . Creditors
Resolution :
That Council notes the Financial Services Monthly Report.
Moved : Cr Newman Seconded : Cr Bond Vote : 4/0 Resolution Number : 7.0-151216
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Cash Position Summary – Attachment A
This attachment shows the cash we currently have available for use, less any unexpended grants and payables, borrowings and provisions. This also includes depreciation for the year to date which is a non cash item.
There is a net cash position of $5,190,849. The provision for depreciation is to the end of November 2016, using $506,667 per month as the estimated depreciation amount. Whilst depreciation is not a cash expense it is being used to estimate the cost of new and re-furbished assets over the year.
Revenue and Expenditure Summary The table below gives a comparison between the actual revenue and expenditure and the budgeted revenue and expenditure to the end of November. Overall NPARC has received 83% of the income which it had budgeted to receive to the end of this month and has spent 86% of its estimated expenditure to the end of November.
A new report has been developed and is included after this summary. The report is to the Program and Sub-Program levels respectively and will be improved. Managers are now able to use this report (to the Account level) to monitor areas of responsibility. The following is an explanation for variances for each of the departments:
Community Services – Income is down on budget by $45K and this is due mainly to the timing of the receipt of several grants which are closely monitored by the Grants Officer. Expenditure is on target with the budget. Corporate Governance – Income – No material variance. Expenditure – No material variance. Corporate Services – Income is marginally under budget by $31K due to less than anticipated stores sales. Expenditure is higher by $84K, which is mainly due to the insurance for the year of $450K being paid in July but budgeted monthly. Economic Development – Income is $692K less than budgeted income. This is due to grant funds for the Working on Country grant of $656 and the Wild River Rangers grant of $94K not being received as budgeted and ILSR (Indigenous Land & Sea Ranger Program) grant of $169K being received but not budgeted. Expenditure is $64K less than budgeted expenditure. This is mainly due to the Working on Country expenses being under budget. Engineering Services – Income is $2,485K less than budgeted. The TSRA MIP5 (Torres Strait Regional Authority – Major Infrastructure Program #5) Contract Income has not been received as budgeted ($2.5M). Airport re-fueling Income was $95,000 over budget. Expenditure is $1,036K less than budgeted and this relates to a few main items. The contract Income deficiencies referred to in the Income note have a direct relationship to this under-expenditure. Enterprises – The enterprises both overall and individually are within track of budget. Finance and Administration –
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Income - The revenue shortfall of $514K is a combination of the SGFA (State Government Financial Aid) Grant of $782K being less than the budget of $1,500K together with the FAG (Financial Assistance Grant) being $339K more than budget. Expenditure has a favourable variance of $1,482K. This is mainly due to timing differences of on Cost Recoveries and budget timing will be a factor until year end. Allocation of On Costs on a monthly basis will improve this comparative in future.
Report to 30 November 2016 (Budget to End of Month) REVENUE EXPENSES Program Actual Budget Variance %Rec’d Actual Budget Variance % Spent Community 591,412 546,610 44,802 108% 1,042,039 1,072,735 30,696 97% Services Corporate - 463 463 > 100% 593,689 580,100 (13,589) 102% Governance Corporate Services 119,216 150,000 (30,784) 79% 973,386 889,860 (83,526) 109% Economic/Employ. 437,190 1,129,220 (692,030) 39% 957,481 1,021,940 64,459 94% Development Engineering 8,288,790 10,773,900 (2,485,110) 77% 8,541,048 9,577,380 1,036,332 89% services Enterprises 2,775,919 2,145,165 630,754 129% 2,243,810 2,172.260 (71,550) 103% Finance & Admin. 2,623,435 3,137,280 (513,845) 84% 692,233 2,174,000 1,481,767 32%
TOTAL 14,836,426 17,882,175 (3,045,750) 83% 15,043,686 17,488,275 2,444,589 86%
Statement of Financial Position
B. Statement of Comprehensive Income C. Graphs – Revenue, Expenditure, Surplus/(Deficit) D. Capital Work in Progress Report E. Note 23 – Grants by Project
Debtors The current debtors balance at 30 November 2016 is $4,090,902 with a provision of $1,325,307 for Doubtful debts. The majority of the doubtful debt provision relates to housing rental not received by NPARC, prior to the State Housing taking over the rentals.
Council resolved to write off $188,478.65 in uncollectable housing rental debts at the 27 September meeting. These debts have been flagged for deletion and are prefixed by “X” at the foot of the Aged Debtors Report. These debts have not yet been written off - the write off process has proved to be complex – we shall follow this up urgently.
Utility charges of $996,550 are unpaid. Notices for 2015-16 have not yet been sent to Commercial lessees. We have now taken steps to rectify this issue and also prepared notices for 2016-17. The amount of $996,550 is not reflected in the Receivables balance and this practice will change so that proper collection and control is possible.
Please see attachment F. Debtor aged balances
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Creditors
The creditors balance at 30 November 2016 is $629,692. The majority of these balances fall within the current or 30 days and are being processed on a regular basis. Please see attachment H which reflects the balance.
G. Aged Creditors Report
Background :
Local Government Act 2009 and Local Government Regulations 2012.
204 Financial report
1) The local government must prepare a financial report. a) The chief executive officer must present the financial report - if the local government meets less frequently than monthly - at each meeting of the local government, or b) Otherwise - at a meeting of the local government once a month. 2) The financial report must state the progress that has been made in relation to the local government’s budget for the period of the financial year up to a day as near as practicable to the end of the month before the meeting is held.
Consultation :
Nil
Legal Implication:
Statutory compliance with the Local Government Act 2009 and Local Government Regulations 2012.
Policy Implication:
Statutory compliance with Policies required by the Local Government Act 2009 and Local Government Regulations 2012.
Financial and Resource Implications : These are interim statements to provide Council with as up to date information as possible based upon available financial information (unaudited).
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Report Number : 8.1 Subject : Corporate Services Report Attachments : Author : Executive Manager Corporate Services Date : 15 December 2016
Executive Summary : This report contains an overview of the various components that make up the Corporate Services area of Council.
Notable activities, progress since the previous meeting and information on issues or developments in the Corporate Services area.
Resolution
That Council note the content of this Corporate Services Report.
Moved : Cr Bond Seconded : Cr Nona Vote : 4/0 Resolution Number : 8.1-151216
Background:
Property Leasing
Staff house 8/87 Sebasio St QCAT hearing Dec 8, BELL has been instructed to vacate the house Kevin Sebasio again failed to vacate Bay 4 at the Injinoo Workshop, Council staff removed the goods and equipment to allow work to commence on the renovation. Work has commenced at Injinoo workshop bays 3 and 4 for leasing Umagico shed replacement complete
Rangers
Aerial shooting has been conducted over 3 days, following the helicopter being available after another job; this saves the ranger program mobilisation costs to bring the helicopter to the area.
Rangers in various numbers attend the Torres Strait Ranger Workshop held over a week at the Northern Peninsula Resort, giving a presentation on the first day with the visitors amazed at the area covered by the NPARC Apudthama Rangers.
Turtle work is soon to begin in Milman Island.
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Interviews for the vacant ranger positions were scheduled at the time of writing this report.
Human Resources
Over the past month the following changes have occurred
The new Airport Manager will start work on the 3rd January 2017. Interviews still in progress; o Workshop Manager Interviews final interviews in December o Jardine Ferry Operator o HACC Admin/Case Worker o Home Care Worker o Airport Reporting Officer o IKC officer o Shop Assistant Umagico Supermarket o Ranger x 2 o Finance Officer ICT
No new information to report since the last meeting. Umagico Supermarket
Rodents continue to be a problem with over 50 caught and no end in sight, the pests are causing about $400 per week in damaged products. Recruitment of 2 staff to fill maternity vacancies is being undertaken.
Injinoo Service Station
Fuel delivery issues continue to be a problem, primarily with ULP orders.
Staff absences without notification and approval are still causing issues at the Service station, despite 3 staff being rostered to work.
An additional camera was installed inside the service station office.
Jardine River Ferry
Some trees need removal to improve the camera view at the ferry.
Staff absences, as noted by Councillors on successive Sundays, is being looked into as the timesheets indicate that 3 staff were at work on each those Sundays.
One staff member of two staff who completed recent boat licence training has provided proof that he has paid for his recreational marine licence. One employee who undertook alternative training has not completed his practical component.
Notification of the Ferry Christmas closure times have been advertised in the Torres Strait News public notices.
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Grants
Compiling Audit information for 2015/2016 – work in progress
Summary of Grant Activity Applications in progress 0 Applications lodged 0 New approved grants 4 Variations | Amendments to Agreements Working on 3 unexpended funds Summary of Reporting Completed Financial and Performance Reports See In Progress Financial and Performance Reports Attached
NEW
Grant Activity Total Cost Grant applied for Cash
2016-2018 Indigenous Local $ 509,536.00 To apply with project plan Government Sustainability Program *Horse Management Fencing $ 75,000.00 $ 45,000.00 $ 30,000.00 Bamaga Swimming Pool Fencing $ 150,000.00 $ 90,000.00 $ 60,000.00
Drainage Upgrade $ 1,590,000.00 $ 1,272,000.00 $ 318,000.00
*Generator Bamaga Local Disaster $ 50,000.00 $ 30,000.00 $ 20,000.00 Coordination Centre Mosby Creek Project Landscaping $ 100,000.00 $ 60,000.00 $ 40,000.00 *Bushfire clearing buffers and $ 40,000.00 $ 24,000.00 $ 16,000.00 emergency access *Previous report
UPCOMING GRANTS TO BE CONSIDERED
DILGP Building Better Regions Fund Community building activities, including, but not 31-Mar-17 Community Investments Stream limited to, new or expanded local events, strategic regional plans, and leadership and capability building activities. These projects will deliver economic and social benefits to regional and remote communities. DILGP Building Better Regions Fund Projects which involve the construction of new 28-Feb-17 Infrastructure Projects Stream infrastructure, or the upgrade or extension of existing infrastructure that provide economic and social benefits to regional and remote areas
OUTSTANDING GRANT APPLICATIONS - AWAITING OUTCOME
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TSRA CAH Mabo Day Celebrations $ 34,725.00 $ 13,250.00
TSRA CAH Our Stories Our Lives $ 55,950.00 $ 18,700.00 Broadcasting TSRA CAH Anzac Day $ 40,340.00 $ 16,340.00
DILGP RAAP Regional Aviation $ 6,359,457.00 $ 6,359,457.00 Program RAU Remote Airstrip Upgrade DSD BOR Lui Street Industrial $ 500,000.00 $ 500,000.00 Subdivision
Consultation: Managers, Officers and HR team.
Legal Implication: No legal implications currently apply to this report.
Policy Implication: No policy implications in this report.
Financial and Resource Implications: Cost of time for legal representation and advice for leases.
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That Council close the meeting 1:20pm to the public under the Local Government Regulations 2012, Section 275 (1) (e) contracts proposed to be made by it; Moved : Cr Adidi Seconded : Cr Nona That Council re-open to the public 1:30pm Moved : Cr Adidi Seconded : Cr Nona
Report Number : 8.2 Subject : ICT Support Tender Recommendation Council Report Confidential Session Updated since 29 November meeting Attachments : Tender Assessment document prepared by Kylie Wyatt Author : Lesley Palmer Date : 15 December 2016
Executive Summary:
This updated report provides a recommendation on the preferred tender for provision of ICT to NPARC on a three year contract. The attached document provides information on the assessment process and proposals submitted by four providers.
Resolution
That Council approve the recommendation to accept the proposal from RMT to provide ICT support for a contract period of three years.
Move: Cr Adidi Seconded: Cr Nona Vote 4/0 Resolution Number : 8.2 - 151216
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Report Number : 9.1 Subject : Executive Manager of Operations Progress Report Attachments : Author : Philip Krisanski Date : 9 December 2016
Resolution :
1. That Council note the contents of the Executive Manager of Operations Progress Report. 2. That the January Tender Report for awarding 12 social housing include the tenderers full submission.
Moved : Cr Adidi Seconded : Cr Bond Vote : 4/0 Resolution Number : 9.1 - 151216
1. Roadworks
(a) NPARC NDRRA 2016
The tender packages issued, as previously advised, are as follows: . Site 1 – Ferry Road Ch 3.500 – 9.122 . Site 2 – Ferry Road Ch 9.470 – 16.723 . Site 3 – Muttee Heads Road – small sections . Site 4 – Old Bamaga Ferry Road Ch 0.00 – 9.947 . Site 5 – Pajinka Rd Ch 0.00 – 17.757 . Site 6 – Punsand Bay Road Ch 0.00 – 8.197 . Site 7 – Somerset and Pyrah Rd – small sections . Site 8 – Sawyer Rd – small sections
Tenders were received from the following contractors: . RW Transport . ICHIRRU Construction & Earthmoving . Rob’s Earthmoving Hire (subsequently withdrawn) . NPA Earthmoving Yusia
A separate tender report is to be tabled at the meeting.
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(b) Council’s Roads Crew I. 2015/16 TIDS Roadworks Funding. Construction of road pavement upgrade of a 2km section at the southern end of Ferry Road is complete and a further 1.5km section, under CIMA funding, will be completed by Christmas. NPARC’s road crew together with hired plant have undertaken these works. Sealing will be undertaken after the Wet season.
II. Community clean-ups and road shoulder improvements to local roads continue in the Umagico and Injinoo communities and will be completed before the Christmas break. III. New signage along the main roads has been delayed to enable the above works to be completed and will be installed during the WET season.
2. Environmental Health
(a) Vet Visit 5-9 December. The vet returned this month to followup on the progress made at the recent animal management workshop. Works undertaken included: . 1 stallion desexed . 15 dogs desexed . 45 dog treatments – mange, worming, flea and tick . Visit residences of high needs people to treat their animals
Worming and mange treatments must be undertaken on a monthly basis and the EH team will be commencing a monthly program in each community in the new year. Further details will be provided in relation to this.
Continual community education is required to have dog populations reduced.
Two horses have been buried this month.
(b) Rubbish Tip. A new gravel base layer will be provided in the general tip area prior to the Christmas break. This will enable rubbish to be dumped against the tip face rather at the side of the road which is currently occurring, and provide an improved working base for the wet season.
3. Concrete Batching Plant In November, 90 cubic metres of concrete was supplied to our building contractors for projects including house pathways, driveways and footings. The batch plant manager has been requested to ensure adequate stockpiles of concrete materials are in place prior to the wet season.
4. Mechanical Workshop At the time of this report, interviews have commenced for the workshop manager and it is hoped to have a new manager appointed before the Christmas break for commencement in the new year.
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New Plant and Vehicles. The status of orders of new plant and equipment, which was included in the capital expenditure budget, is as follows: . Tractor, slasher and broom – delivered . 2 No Ride-on mowers – delivered . 4 x 2 Hilux Ute – delivered . 3 No Corolla sedans – delivered . 5 No Hilux and Landcruiser utilities – delivered . Tip Truck – delivery expected March 2017 . Backhoe – delivery expected January 2017
5. Jardine Ferry Operations The status of the crossing remains as reported last month, with river flows continuing to decline. Ferry operations are satisfactory with normal vehicle loads and small trucks crossing for the concrete aggregate.
MSQ and marine engineers - Russ Larkin & Associates inspected the ferry last week and we have a number of maintenance items that require attention. These will be attended to over the coming weeks except for the major works of replacing the ramp wear plates, etc which can only be completed with the ferry out of the water. Preparations are being made to have the ferry taken out of the water at the end of February 2017 to enable the repairs and thorough inspections to be undertaken.
6. Building & Maintenance (a) BAS Portal Maintenance Outstanding job cards remain low.
The management of the Portal over the Christmas break will be handled by BAS to ensure urgent jobs are completed and to keep outstanding jobs under control.
(b) BAS Housing Upgrades We currently have 54 projects registered for completion this financial year with 22 projects being approved (approx $800,000), 26 pending approval and 6 in the process of obtaining builder’s quotes. Projects range in size from a few thousand dollars to $150,000.
(c) Pergolas, Verandas and Louvres A meeting was held with Injinoo Building Constructions (IBC) and the Mayor, CEO and Executive Manager of Operations to discuss the lack of progress. At this meeting it was agreed that due to the poor progress to date, the need to have these projects completed by Christmas and safety concerns, the management of these projects would be taken over by NPARC, and IBC would only complete a selected few projects at the discretion of the Building manager. The Builder manager has assessed the state of the works and has informed IBC that the company is approved to complete the verandas only but no further works are to be undertaken on the pergolas or louvres as these are to be completed by others. IBC will be paid the full tender amount for the verandas upon satisfactory completion and for works completed to date on the pergolas. As IBC had not commenced the louvres they will not receive any payment for these.
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. 7. Contracts
(a) BAS Houses (13) Following the previous Council meeting, the status is as follows: . 2 Lots at Seisia - Strategic Builders – handed over to housing . 2 Lots at Seisia - Positive Concrete – handed over to housing . 1 Lot at Bamaga - Yorkston Constructions – 95% complete . 2 Lots at Bamaga - Cape York Building and Maintenance – 75% complete . 1 Lot at Seisia - Somerset Building Company – complete . 1 Lot at Injinoo – Somerset Building Company – complete . 2 Lots at Injinoo – Injinoo Building Constructions - slab preparations commenced . 2 Lots at Bamaga – Strategic Builders – handed over to housing
At the meeting with IBC and the Mayor and CEO, it was agreed that IBC’s continuation of the houses contract was conditional upon the two house slabs being completed by 23 December 2016, followed by the house frames and trusses being completed by 31 January 2017.
The two houses that are being brought forward in the housing program and located at 34 Tamwoy Street, Injinoo and 9 Little Fletcher Street, New Mapoon are currently with Positive Concrete and Constructions for pricing. Budget price points will need to be met.
(b) BAS Houses (12) Document and Construct 12 x Detached Houses – Project NPC5. Tenders have closed with seven responses as previously reported. Prior to NPARC awarding a contract to a builder, BAS and NPARC have to finalise contract arrangements as NPARC is the principal contractor. BAS are currently preparing documents.
The tender will be awarded in one package with commencement early in the new year, subject to weather. Contract supervision will be undertaken by NPARC with assistance from BAS. Completion is required by June 2017.
(c) MIP 5 The works are now essentially complete with only a few minor defect items requiring attention and these should be attended to in the coming weeks.
(d) MIP 6 As previously reported NPARC has two major projects in contention for this program including the Bamaga Sewerage Ponds Upgrade and the new Regional Waste Facility. Further advice will be provided in the new year following the appointment of the new program manager.
(e) Radio System Stage 2 works were re-commenced following the approval from DILGP to construct the new towers on the reservoirs.
At the time of this report, works were progressing extremely well with completion expected by 16 December 2016 and therefore avoiding the need to request for
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further extensions of time for the grant funding. The network is now operating in digital mode and further testing will occur this week, followed by the radio training for management staff at the end of the week. Significant improvements in broadcasting and receiving of the system are expected plus the added benefits of monitoring and safety attributes.
That Council close the meeting 2.30pm to the public under the Local Government Regulations 2012, Section 275 (1) (e) contracts proposed to be made by it; Move Cr Newman Seconded Cr Nona
That Council reopen the meeting to the public 3:00pm Move Cr Newman Seconded Cr Nona
Report Number : 9.2 Subject : NDRRA Roadworks Contract Tender: NPARC 2710-2016 Attachments : Tender Assessment Report Author : Executive Manager of Operations - Philip Krisanski Date : 12 December 2016
Executive Summary : QRA approved funds to undertake the 2016-17 NDRRA road reconstruction program, and tenders were called from the local contractors to complete eight sections of roads.
Four tenders were initially received and one from Rob’s Earthmoving Hire was subsequently withdrawn.
A comprehensive tender evaluation was undertaken and a copy of the report is attached. Commencement of the works is contingent upon weather and having adequate water supplies.
NPA Earthmoving Yusia is an experienced local contractor and has the skills and resources necessary to complete the contract satisfactorily. Their tendered prices (excluding GST) and recommendation for acceptance are as follows:
Site 1 – Ferry Road 3.500 to 9.122km - $ 88,833.55 Site 2 – Ferry Road 9.470 to 16.723km - $ 11,708.00 Site 3 – Mutee Head Road 3.728 to 12.034km - $ 12,435.98 Site 4 – Old Bamaga Ferry Road 0.000 to 9.947km - $ 174,436.27 Site 5 – Pajinka Road 0.000 to 17.757km - $ 227,555.27 Site 6 – Punsand Bay Road 0.000 to 8.197km - $ 194,260.00 Site 7 – Somerset and Pyrah Road Miscellaneous - $ 12,524.02 Site 8 – Sawyer Road - $ 4,417.50
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Resolution :
That Council award the NPARC 2710-2016 tender to NPA Earthmoving Yusia for the reconstruction of roads described as Sites 1 to 8 for the total value of $726,170.59 excl GST.
Moved : Newman Seconded : Nona Vote : 2/2 On the Casting Vote of the Mayor Cr Newman the motion was carried Resolution Number: 9.2 151216
Background :
The 2016-17 NDRRA road reconstruction program includes eight sections of roads both to the north and south of the communities. In addition to NDRRA funds there are TIDS and CIMA funds for road reconstruction and currently local contractor’s plant are employed on the southern section of the Ferry Road. This form of delivery was chosen over tender and contract arrangements due to the funding time constraints. The previous allocation of NDRRA works was delivered by contract arrangements and this proved successful. The advantages with this delivery method are as follows: . Equal opportunity for contractors . Contractors can engage and manage their own work crews . Reduced site supervision for Council . Ability for Council staff to concentrate on other works programming . Reduced administration for Council . Minimises risk of budget overruns for Council . Council crews can focus on town street works and other projects
The works schedules were prepared by QRA as part of their funding approvals and tender documents were prepared by RECS Consulting engineers and issued to the local earthworks contractors exclusively for pricing. The contractors are familiar with the work specifications, processes and procedures as they have been previously engaged doing identical work on a contract basis or an hourly rate basis. During the tender period clarifications were sought from the contractors. As seen by the tender report some tender prices received were exceedingly high and need discussion with the contractors at a later time.
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The tender provided by NPA Earthmoving Yusia is within budget and they have the skills and experience to enable the works to be completed in the required timeframe. The attached Tender Report provides a detailed tender comparison.
Consultation : The following parties were consulted during the tender assessments:- - RECS Engineers - QRA - Contractors
Legal Implication: Council will be required to enter into a contract with the successful tenderer.
Policy Implication: The project links very strongly with all key drivers and objectives as outlined in the NPARC Corporate Plan.
Financial and Resource Implications : The cost to Council will be nil as the tender price is within the QRA approved NDRRA budget and there are sufficient contingency monies available to cover any variations and project management.
10. General Business
Resolution : That Council allows the use of Umagico Hall and chairs in support of the funeral for the Late Mr Toby Accomm and offer other support as per the Funeral Policy .
Moved : Newman Seconded : Bond Vote : 4/0 Resolution Number : 10.1-151216
Meeting closed : 3:05pm
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