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Escribe Agenda Package The Corporation of the City of Sault Ste. Marie Regular Meeting of City Council Agenda Monday, July 13, 2020 4:30 pm Council Chambers Civic Centre Pages 1. Adoption of Minutes 13 - 29 Mover Councillor L. Dufour Seconder Councillor R. Niro Resolved that the Minutes of the Regular Council Meeting of 2020 06 29 be approved. 2. Questions and Information Arising Out of the Minutes and not Otherwise on the Agenda 3. Declaration of Pecuniary Interest 4. Approve Agenda as Presented Mover Councillor L. Vezeau-Allen Seconder Councillor M. Bruni Resolved that the Agenda for 2020 07 13 City Council Meeting as presented be approved. 5. Proclamations/Delegations 5.1 Algoma Public Health – COVID-19 Update Dr. Jennifer Loo, Associate Medical Officer of Health/Director of Health Protection 5.2 Pridefest Week July 13, 2020 Council Agenda 6. Communications and Routine Reports of City Departments, Boards and Committees – Consent Agenda Mover Councillor L. Dufour Seconder Councillor M. Bruni Resolved that all the items listed under date 2020 07 13 – Agenda item 6 – Consent Agenda be approved as recommended. 6.1 Correspondence – Minister of Municipal Affairs 30 - 32 6.2 Tender for LED Lighting Upgrades – GFL Memorial Gardens 33 - 38 A report of the Manager of Purchasing is attached for the consideration of Council. Mover Councillor L. Dufour Seconder Councillor R. Niro Resolved that the report of the Manager of Purchasing dated 2020 07 13 be received and that the tender for LED lighting upgrades in the arena bowl at GFL Memorial Gardens be awarded to S & T Electrical Contractors Limited at their low tendered price, meeting specifications, of $228,000.00 plus HST, and that the City’s consultant be authorized to issue the needed Letter of Intent for the project; Further that an additional amount of up to $28,000 from the Green Committee Reserve to fund this project be approved. A by-law authorizing signature of the contract for this project will appear on a future Council Agenda. 6.3 Tender for Three Motor Graders 39 - 41 A report of the Manager of Purchasing is attached for the consideration of Council. Mover Councillor L. Vezeau-Allen Seconder Councillor M. Bruni Resolved that the report of the Manager of Purchasing dated 2020 07 13 be received and that the tender for the purchase of three (3) graders c/w snow wings and front blades as required by Public Works and Engineering Services be awarded to Brandt Tractor Ltd. at their tendered price including maintenance agreement of $455,579.24 plus HST, per unit, be approved; Further be it resolved that the purchase be funded from an annual repayment from Public Works and Engineering Services Operations Hired Equipment Operating account of $185,000 for the next 7-1/2 years. 6.4 Tender for Lease of Four Loaders 42 - 43 Page 2 of 203 July 13, 2020 Council Agenda A report of the Manager of Purchasing is attached for the consideration of Council. Mover Councillor L. Dufour Seconder Councillor M. Bruni Resolved that the report of the Manager of Purchasing dated 2020 07 13 be received and that the tender for the lease of four (4) Articulated Front End Wheel Loaders as required by Public Works and Engineering Services be awarded to Toromont CAT at their tendered price including Maintenance Agreement and Extended Warranty of $5,078.50 plus HST, per unit, for each periodic payment be approved. 6.5 Destination Marketing Strategy 44 - 45 A report of the Manager of Purchasing is attached for the consideration of Council. Mover Councillor L. Dufour Seconder Councillor R. Niro Resolved that the report of the Manager of Purchasing dated 2020 07 13 be received and that acceptance of the proposal submitted by Doug & Partners Inc. for the provision of a Destination Marketing Strategy with fees of $98,500.00 plus HST as outlined in the proposal as submitted, as required by Community Development and Enterprise Services be approved. 6.6 Property Tax Appeals 46 - 47 A report of the Manager of Taxation is attached for the consideration of Council. Mover Councillor L. Vezeau-Allen Seconder Councillor R. Niro Resolved that the report of the Manager of Taxation dated 2020 07 13 concerning Property Tax Appeals be received and that the tax records be amended pursuant to sections 354 and 357 of the Municipal Act. 6.7 Carpenters Constitutional Challenge 48 - 49 A report of the Director of Human Resources is attached for the consideration of Council. Mover Councillor L. Vezeau-Allen Seconder Councillor M. Bruni Resolved that the report of the Director of Human Resources dated 2020 07 13 be received and that an additional $100,000 be approved to continue with the Constitutional Challenge (Carpenters); further that Mathews Dinsdale continue to represent the City in this process on a sole source basis. Page 3 of 203 July 13, 2020 Council Agenda 6.8 Rainbow Crosswalk 50 - 52 A report of the Deputy CAO, Community Development and Enterprise Services is attached for the consideration of Council. Mover Councillor L. Vezeau-Allen Seconder Councillor R. Niro Resolved that the report of the Deputy CAO, Community Development and Enterprise Services dated 2020 07 13 concerning the installation of a rainbow crosswalk be received and that staff be authorized to proceed with the painting of a rainbow crosswalk on the southern portion of the intersection of Bay Street and East Street at a cost of $13,300 plus HST to come from the uncommitted funding from the 2020 capital budget. 6.9 Norgoma Sale Agreement 53 - 55 A report of the Deputy CAO, Community Development and Enterprise Services is attached for the consideration of Council. The relevant By-law 2020-140 is listed under item 11 of the Agenda and will be read with all by-laws under that item. 6.10 COVID-19 Community Services Agreements and Permits 56 - 64 A report of the Director of Community Services is attached for the consideration of Council. The relevant By-law 2020-139 is listed under item 11 of the Agenda and will be read with all by-laws under that item. 6.11 Transit Route Optimization Update Supporting the Northern Transfer Point 65 - 77 A report of the Director of Community Services is attached for the consideration of Council. Mover Councillor L. Dufour Seconder Councillor M. Bruni Resolved that the report of the Director of Community Services dated 2020 07 13 concerning Transit Route Optimization Update Supporting the Northern Transport Point be received as information. 6.12 Seniors Community Grant Application 78 - 83 A report of the Manager of Recreation and Culture is attached for the consideration of Council. Mover Councillor L. Vezeau-Allen Seconder Councillor R. Niro Resolved that the report of the Manager of Recreation and Culture dated 2020 Page 4 of 203 July 13, 2020 Council Agenda 07 13 concerning Seniors Community Grant Application be received and that staff be authorized to apply to Ministry for Seniors and Accessibility – Seniors Community Grant Program. 6.13 Rental Housing Incentive Program Extension to 2022 84 - 87 A report of the Director of Planning and Enterprise Services is attached for the consideration of Council. Mover Councillor L. Dufour Seconder Councillor M. Bruni Resolved that the report of the Director of Planning and Enterprise Services dated 2020 07 13 concerning an extension of the Rental Housing Incentive Program be received and that Council authorize public notice for this matter to be heard on August 10, 2020. 6.14 DCIP – Financial Incentive Grant Applications – July 2020 88 - 94 A report of the Senior Planner is attached for the consideration of Council. Mover Councillor L. Dufour Seconder Councillor R. Niro Resolved that the report of the Senior Planner dated 2020 07 13 concerning Downtown Community Improvement Plan Financial Incentive applications be received and that the grant applications identified in the report be approved. 6.15 Economic Growth Incentive Program – Agawa Canyon Tour Train Building 95 - 97 A report of the Director of Planning and Enterprise Services is attached for the consideration of Council. Mover Councillor L. Vezeau-Allen Seconder Councillor M. Bruni Resolved that the report of the Director of Planning and Enterprise Services dated 2020 07 13 concerning the Economic Growth Incentive Program be received and that Council approve a 100% municipal property tax increment rebate for the new Agawa Canyon Tour Train station project for three years. 6.16 Cycling Lanes Line Painting and Pavement Symbols Contract 98 - 101 A report of the Senior Planner is attached for the consideration of Council. Mover Councillor L. Dufour Seconder Councillor R. Niro Resolved that the report of Senior Planner dated 2020 07 13 concerning Cycling Lanes Line Painting and Pavement Symbols Contract be received and that the contract be awarded to Superior Asphalt; further that the Legal Department be requested to prepare an amendment to Traffic By-law 77-200. Page 5 of 203 July 13, 2020 Council Agenda 6.17 Fleet Management Services Review – FCM Asset Management Funding 102 - 103 A report of the Director of Public Works is attached for the consideration of Council. Mover Councillor L. Dufour Seconder Councillor M. Bruni Resolved that the report of the Director of Public Works dated 2020 07 13 be received and that staff be authorized to apply for a grant opportunity from the Federation of Canadian Municipalities Municipal Asset Management Program for the Fleet Management Services Review; Further that the municipality commits to conducting the activities in its proposed project submitted to the Federation of Canadian Municipalities Municipal Asset Management Program to advance its asset management program: complete a fleet management services review; Further that the municipality commits up to $55,000 from its 2020 capital allocation for equipment through the Public Works Equipment Reserve toward the costs of this initiative.
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