2009 Hurricane Season Preparedness Brief

Updated Sept. 3, 2009 2009 SEASON FORECAST season – above normal level of activity predicted ( 25 % chance).

Weather Dr. Klotzbach Average System NOAA & Dr. Gray Year Named Storms 9 – 14 12 9.6 Hurricanes 4 – 7 6 5.9

Major Hurricanes 1 – 3 2 2.3 Category 3 or 1 – 3 above

Hurricane Preparedness Brief 2 2009 Storm Names AtlanticAtlantic Ana Fred Kate Peter Bill Grace Larry Rose Claudette Henri Mindy Sam Danny Ida Nicholas Teresa Erika Joaquin Odette Victor Wanda

Saffir – Simpson Hurricane Scale

Tropical Storm Category 1 Category 2 Category 3 Category 4 Category 5 39-73 mph 74-95 mph wind 96-110 mph wind 111-130 mph wind 131-155 mph wind > 155 mph wind

Hurricane Preparedness Brief 3 HURRICANE & WEATHER WEBSITES

• National Hurricane Center VI Hurricane History www.nhc.noaa.gov Hurricanes and tropical storms that have • The Caribbean Weather Center hit the in recent years include: www.caribwx.com • Intellicast www.intellicast.com • The Weather Channel 2008 – Hurricane Omar www.weather.com 2004 – Tropical Storm Jeanne • The Weather Underground 1999 – www.wunderground.com 1998 – • Disaster Message Service (DMS) 1996 – www.viexpo.com 1995 – Hurricane Marilyn DMS is a public service website provided by 1995 – www.VInow.com It was developed to facilitate communication and provide 1989 – information about and during disasters 1984 – Tropical Storm Klaus around the world. This service is provided through message board discussions. DMS 1979 – was first utilized after hurricane Marilyn. 1979 –

Hurricane Preparedness Brief 4 UVI Hotline, Security & USVI Geographical Coordinates St. Croix St. Thomas UVI HOTLINE: Audix Messages on 692-4168 693-1016 Hurricane Related News Releases Campus Security 692-4155 693-1530 Geographical Coordinates For USVI 18.20 N, 64.50 W (St. John) 18.2N, 64.7W 17.75 N, 64.8 W 18.35 N, 64.92 W USVI EMERGENCY NUMBERS St. Croix St. Thomas St. John VITEMA 773-2244 774-2244 776-6444 POLICE 778-2211 / 911 774-2211 / 911 693-8880 / 911 RED CROSS 778-5104 774-3075 774-0375 FIRE/AMBULANCE 911 911 911 HOSPITAL 778-6311 776-8311 776-6400 WAPA 713-9272 777-9272 777-9272

Hurricane Preparedness Brief 5 UVI VITEMA LIAISONS

EMC (Emergency Management Coordinator) Dr. David Hall EMC (Emergency Management – Alternate) Mr. V. Jahmore Samuel

St. Thomas Campus ESC (Emergency Services Coordinator) Mr. Charles Martin ESC (Emergency Services – Alternate) Mr. Theodore Glasford Ms. LilyMae Durante

St. Croix Campus ESC (Emergency Services Coordinator) Ms. Nereida Washington ESC (Emergency Services – Alternate) Mr. Stafford Crossman

Hurricane Preparedness Brief 6 UVI HURRICANE PREPAREDNESS ORGANIZATIONAL CHART Dr. David Hall President

Vincent Samuel Institutional Coordinator

LilyMae Durante Nereida Washington Acting CEA Acting CEA St. Thomas Campus St. Croix Campus

LilyMae Durante Nereida Washington St. Thomas Coordinator St. Croix Coordinator

Preparedness Team Preparedness Team Committee Coordinators Committee Coordinators

Area Area Representatives Representatives

Hurricane Preparedness Brief 7 DISASTER PREPAREDNESS COMMITTEE St. Thomas Campus

LilyMae Durante: Coordinator 1144 Charles Martin: Assoc. Coordinator 1511 Doris Battiste 1121 Yvonne Lawrence 1424 John Payne 1535 Eric Christian 1491 Peter Sauer 1102 Gerard Buggy 1531 Sean Georges 1112 Richard Nemeth 1381 Sharlene Harris 1361 V. Jahmore Samuel 1446 Patrice Johnson 1058 Tina Koopmans 1540 Derek Connor 1507 Ronda Hatchett 1124 Camile McKayle 1238 Arthur Vanlow 1507 Rosalia Rohan 1133 Cherie Wheatley 1541 Judith Edwin 1152 Denise Humphrey 1552 Peggy Smith 1446 Lenore Dottin 776-3206 Theodore Glasford 2503 Denisa Wattley 1259

Hurricane Preparedness Brief 8 DISASTER PREPAREDNESS COMMITTEE St. Croix Campus

Nereida Washington: Coordinator 4001 Kofi Boateng: Assoc. Coordinator 4066 Miriam Osborne Elliott: Assoc. Coordinator 4188

Maria Fleming 4183 Arthur Joseph 4164 James Rakocy 4031 Judith Rogers 4132 Stuart Ketcham 4146 John Munro 4111 Ralph Cook 4155 Maritza DaCosta 4214 Michelle Albany 4182 Clarice Clark 4060 Francisca Barry 4103 Maria Friday 4181 Lawrence Lewis 4003

Hurricane Preparedness Brief 9 Disaster Preparedness Task Teams

o Team #1 Emergency Operations Center

o Team #2 Building Protection & Building Service Area Representatives – Subgroup of Team #2

o Team #3 Evacuation, Shelter & Health

o Team #4 Information, Education & Employee Assistance

o Team #5 Damage Survey and Emergency Response Area Representatives – Subgroup of Team #5

o Team #6 Business Operations Continuity

Hurricane Preparedness Brief 10 Disaster Preparedness Team # 1

EMERGENCY OPERATIONS / SUPPLY LOGISTICS / SECURITY Team Leaders: Ralph Cook (STX); Charles Martin (STT)

o Remain on campus and man the Emergency Operations Center o Establishes and maintains communication with VITEMA o Monitors weather conditions and provide ongoing situation update, evaluation, analysis and reporting o Coordinate response to any emergency that may develop during the storm o Communication with the President and Institutional Coordinator o Communication with the University community and local media o Ensure availability of adequate emergency supplies and equipment

STC Members: RalphRalph Cook, Arthur Joseph,seph, CClevelandleveland Tonge, Tom Zimmerman/Zimmerman/ Brian Daley, & Patrice Johnson.Johnson. STT Members: Charles Martin,Martin, John Payne,Payne, Austin Rogers, Amazia Francis, Patrice JohnsonJohnson.

Hurricane Preparedness Brief 11 Disaster Preparedness Team # 2

BUILDING PROTECTION / BUILDING SERVICES Team Leaders: Arthur Joseph (STX); Charles Martin (STT)

o Protection and securing of buildings and property o Check emergency generators and fuel supplies o Check water facilities and equipment o Distribution of hurricane supplies to campus (plastic bags and sheets, sand bags) o Assist in post occurrence facilities evaluation

STC Members:Members: ArthurArthur Joseph, Cleveland Tonge, NereidaNereida WashiWashington,ngton, Elroy Richard AngelAngel Gonzales,Gonzales, & RandallRandall Macedon.Macedon. STT Members: Charles Martin, ArthurArthur Vanlow,Vanlow, Stanley Warner, Charlie BBrown,rown, Evans Henley, Kevin Lettsome, Carlos RoRobles,bles, Denise HumphreyHumphrey,, DerekDerek Connor, Stevie HHenry,enry, All Emergency AreAreaa CoordiCoordinators.nators.

Hurricane Preparedness Brief 12 Disaster Preparedness Team # 3

EVACUATION, SHELTER & HEALTH Team Leaders: Miriam Osborne Elliott (STX); Sean Georges (STT)

o Responsible for the planning, notification, relocation, sheltering, coordination, response and recovery operations for residential student population. o Preparation of emergency shelters o Coordinate the evacuation of local and off-island students from the campus prior to a storm o Provide health care and services as required o Conduct campus population census of students who will remain on campus o Ensure adequate food, water and emergency supplies are on hand o Arrange for emergency food services o Coordinate University wide health and medical response

STC Members:Members: Miriam Osborne-Elliott, Kofi Boateng,Boateng, RobertRobert Godfrey,Godfrey, Francisca Barry,Barry, Derval Prince, Maritza DaCosta & MariaMaria FridayFriday.. STT Members:Members: Sean Georges, RoRondanda Hatchet, Rosalie RRhymer-Rohan,hymer-Rohan, Willie Stephen, All RA’s.

Hurricane Preparedness Brief 13 Disaster Preparedness Team # 4

INFORMATION, EDUCATION, & EMPLOYEE ASSISTANCE Team Leaders: Maria Friday (STX); Patrice Johnson (STT & STX)

o Inform the University community of hurricane preparedness plans o Educate employees about personal preparedness plans o Coordinate employee assistance programs during post hurricane period o Coordinate counseling and psychological services to employees

STC Members: Patrice Johnson,Johnson, Maria Friday,Fridayiday,, Clarice Clark, Francisca Barry,Barry, Doris Farrington-Hepburn, Lois Sanders, & Michelle Albany. STT Members: Patrice JJohnson,ohnson, Cherie WheatleyWheatley,, Doris Battiste,Battiste, BarbaraBarbara Williams-Brown,Williams-BrownWilliams-Brown, Verna RivRivers,ers, Andrea Hamn, Yvonne Lawrence,Lawrence, Ardrina Scott-Elliot.Scott-Elliot.

Hurricane Preparedness Brief 14 Disaster Preparedness Team # 5

DAMAGE SURVEY / EMERGENCY RESPONSE Team Leaders: Nereida Washington (STX); Charles Martin (STT)

o Coordinate and establish the procurement of emergency supplies and ensure that purchase orders and contract agreements with vendors in place prior to a storm o Inspection and evaluation of campus facilities after the storm o Coordination of post occurrence with FEMA o Coordinate post occurrence damage documentation and record keeping o Coordinate facilities reconstruction and repair

STC Members: NNereidaereida WashWashington,ington, JuJudithdith Rogers, Arthur JosepJoseph,h, LawLawrencerence LewLewis,is, AngelAngel Gonzales,Gonzales, & Stafford Crossman. STT Members: Charles MaMartin,rtin, Denisa Wattley,Wattley, Erik Pattison, John Payne,Payne, Dale Morton, Eric Christian, Albion George.

Hurricane Preparedness Brief 15 Disaster Preparedness Team # 6

BUSINESS OPERATIONS CONTINUITY Team Leaders: Nereida Washington (STX); LilyMae Durante (STT)

o Provide for the continuation of vital operations and functions during post hurricane period o Ensure that all insurance information is captured and reported as required o Coordinate contingency plans for academic functions including relocation of offices or classes o Notify students, faculty and staff of changes in class schedules o Provide for the protection, recovery and restoration of electronic data stored on University servers (including student records) o Enable inter-campus and intra-campus emergency communication links STC Members: NereidaNereida WashWashington,ington, Al Hassan Musah, LawrenceLawrence Lewis,Lewis, Jim RakocyRakocy Kwame GarGarcia,cia, MiriaMiriamm Osborne-Elliott, Judith RogerRogerss & Francisca BBaarry.rry. STT Members: LilyLilyMaeMae DuDurante,rante, Tina Koopmans, HHenvilleenville PoPole,le, PPeggyeggy SSmith,mith, YYvonnevonne LaLawrencewrence, EEricric CChristian,hristian, Judith EdwEdwin,in, Academic Deans.

Hurricane Preparedness Brief 16 Emergency Operations Area Representatives

• Represent administrative area at campus hurricane preparedness meetings. • Disseminate hurricane preparedness instructions and procedures to staff in administrative areas. • Organize teams within administrative area for protection of building contents, as outlined in the six- phase Emergency Operations Checklist. • Receive hurricane preparedness materials from the Physical Plant Department on the schedule outlined in the six-phase Emergency Operations Checklist. • Distribute hurricane preparedness materials to teams for use in protecting building contents. • Assist with post-storm initial damage assessment.

Hurricane Preparedness Brief 17 Emergency Operations

AREA REPRESENTATIVES Preparedness Checklist

• Meet with team members to review emergency operating plans. • Develop list of equipment and materials needed to secure contents of building. • Assign areas of responsibility to teams. • Obtain protective materials from Physical Plant. • Arrange to have photos taken of office/building contents. • Back-up and secure all electronic data.

Hurricane Preparedness Brief 18 Emergency Operations

AREA REPRESENTATIVES Emergency Checklist

• Ensure all sensitive equipment (i.e. files, computers, etc…) are protected. • Close and protect all windows, shutters and doors. • Secure all loose objects. Immediate Recovery Checklist

• Determine and report condition of offices. • Remove potential hazards where possible. • Assess and record damages. • Obtain cleaning equipment from Physical Plant. • Assist with clean up as much as possible.

Hurricane Preparedness Brief 19 Emergency Operations AREA REPRESENTATIVES SIX PHASE EMERGENCY OPERATIONS CHECKLISTS PHASE ONE - PRE SEASON (from April 1 through May 30) o Organize Area teams for tasks to be done in Phases 2 through 6 of preparations. o Disseminate hurricane preparedness information within Area in staff meetings, on Area bulletin boards, other Area channels of communication.

PHASE TWO – HURRICANE ALERT (48 – 72 hours before strike) o Check telephone hot line 692 – 4168 and web site (http://www.uvi.edu/pub- relations/weather/UVI_hurricane_prep.html) for status of preparations. o Assign Area team members to distribute plastic bags to cover equipment and files. Bags are distributed to individual Area work stations by Area teams, not by Physical Plant. o Assign team members to back up mission critical data on PC’s.

PHASE THREE- HURRICANE ADVISORY (36 – 48 hours before strike) o Assign team members to confirm that contents and equipment in Area have been protected.

Hurricane Preparedness Brief 20 Emergency Operations AREA REPRESENTATIVES SIX PHASE EMERGENCY OPERATIONS CHECKLISTS PHASE FOUR – HURRICANE WATCH (24 – 36 hours before strike) o Assign team members to move contents of offices off floors. o Assign team members to secure contents in windowless “safe room” where available. o Assign team members to secure chemicals and other hazardous material. o Assign team members to unplug all equipment from electrical outlets.

PHASE FIVE - HURRICANE WARNING (24 hours or less before strike) o (All tasks have been completed)

PHASE SIX – POST STORM DAMAGE AND SECURITY ASSESSMENT o Assign team members to assist with damage assessment.

Hurricane Preparedness Brief 21 EMERGENCY OPERATIONS Building Abbreviations - Key (St. Croix Campus)

Building Name/Description Building Name/Description

Bldg A Great House Bldg AA Research Technology Park Bldg BB (1st Floor) Research Technology Park Bldg B Cooperative Extension Services & Physical Plant Bldg BB (2nd Floor) Student Suites Bldg CC Student Suites Bldg C Upward Bound Bldg DD Student Suites Bldg EE Student Suites Bldg D Cooperative Extension Services Bldg FF Student Suites Bldg GG Student Suites Bldg E Agricultural Experiment Station Bldg HH Student Suites Bldg JJ Student Suites Bldg M Aquaculture Bldg KK Student Suites Bldg LL Student Suites Bldg N Student Center Bldg MM Residence Hall Administration Bldg P Nursing Division Administration Bldg Q Nursing Division Classroom NWW North West Wing Bldg R Nursing Division Classroom Bldg S Nursing Division Lab NWW Annex North West Wing Annex Bldg T Nursing Division Science Lab Bldg U Nursing Conference Room REC Research Extension Center

Bldg V Animal Science MDB Modular Building

MEC Melvin Evans Center Hurricane Preparedness Brief 22 EMERGENCY OPERATIONS AREA REPRESENTATIVES (St. Croix Campus)

Administrative Area Building Facilities and Representative Equipment (Alternate) Academic Affairs (1) Evans Center Acad Admin Offices Francisca Barry Northwest Wing & CATS Center (David Capriola) NWW Annex Financial Aid Offices (Diana Freas-Lutz) Labs (Science)

Academic Deans (2) Evans Center Faculty Offices Renise Johnson Classrooms (Alternate)

Agricultural Experiment Bldg E Offices Audrey Schuster Station (3) Labs (Yvonne Horton)

Business & Facilities Evans Center BFA Offices Yvette Taylor Services (4) NWW Great Hall Central Supply – Receiving (Myrtle Pemberton) Mailroom Great Hall

Information & Technology Bldg A, B, C, D, E IT Offices Judith Rogers Services (5) Bldg N Labs (Computer) (Mark Bough) Evans Center Library Northwest Wing Network equipment NWW Annex Telephone switch equipment Research and Video conf rooms Extension Center

Hurricane Preparedness Brief 23 EMERGENCY OPERATIONS AREA REPRESENTATIVES (St. Croix Campus) Administrative Area Building Facilities and Representative Equipment (Alternate)

Nursing Division (6) Bldg P Admin Offices Ann-Merrie Hendrickson Bldg Q Classrooms (TBA) Bldg R Lab Bldg S Conference Rooms Bldg T Bldg U Physical Plant (7) Bldg A (Great house) A/C chillers Arthur Joseph Bldg B (C.E.S.) Electric switch rooms (Cleveland Tonge) Bldg C (Upward Bound) Emergency generators Bldg D (C.E.S.) Exterior prep (Angel Gonzales-Fish, Bldg E (A.E.S.) Gas tanks Farm Store & Bldg M) Bldg M Library stacks (Randall Macedon-REC) Bldg N (Student Ctr) Outdoor furniture (Elroy Richards- Bldg MM (Res Admin) Overhead storm drs Library Stacks) Modular Bldg Phys Plant offices Northwest Wing Public spaces NWW Annex Pump rooms Physical Plant Sand bags REC Shutters Sugden House Provost, Bldg A Institutional Advancement Linda Smith Institutional Advancement, Bldg B Provost Offices (Irene Hatchett-Sealey) RPS and Bldg C Health Services Student Affairs (8) Caribbean Writer Upward Bound Hurricane Preparedness Brief 24 EMERGENCY OPERATIONS AREA REPRESENTATIVES (St. Croix Campus) Administrative Area Building Facilities and Representative Equipment (Alternate) Research And Public Service (9) Bldg M (Aquaculture) Admin offices Kofi Boateng Bldg V (Animal Science) Farm Store (Bob Godfrey) Farm Store Storage (Don Bailey) Research and Extension Labs Center

Research And Technology Bldg AA Admin offices Ingrid Santangelo Park (10) Bldg BB (1st Floor) ( David Zumwalt )

SBDC Small Business Sunshine Mall Offices Deborah Sinclair Development Center (11) (Karen Jones)

Security (12) Evans Center Security Office Riise Thurland Motor Pool Vehicles (Ralph Cook)

Student Affairs (13) Evans Center CEA Offices Miriam Osborne-Elliott Counseling & Placement (Irene Ramos) SGA Office

Student Center (14) Bldg N Bookstore Hedda Finch-Simpson Bucs Fitness Club (Merritt Crowder) Food Service Areas Recreation Areas Student Activities Office

Hurricane Preparedness Brief 25 EMERGENCY OPERATIONS AREA REPRESENTATIVES (St. Croix Campus) Administrative Area Building Facilities and Representative Equipment (Alternate) Student Enrichment Modular Bldg Math Tutorial Center Leslie Greene Centers (15) Writing Center (Alternate) Physical Education Office Classroom

Residence Halls (16) Bldg BB (2nd Floor) Admin Offices Maria Friday Bldg CC, DD Student Suites (Maritza DaCosta) Bldg EE, FF Supervisor Residence Bldg GG, HH Nurse Residence Bldg JJ, KK Bldg LL, MM Nurse Residence Supervisor Residence

(CMES) Center for Marine & Bldg D Admin Offices Marcia Taylor Environmental Studies, Sea Grant Offices (Jozef Keularts ) RPS, and CES (17) Boat

(VIUCEDD) Center for Golden Grove Offices Romeo Cuellar Excellence in Developmental (Gerri Hanna) Disabilities (18)

(CELL) Community Engagement Frederiksted Admin offices Kathleen Davison and Lifelong Learning (19) REC (Jim Davison)

Hurricane Preparedness Brief 26 EMERGENCY OPERATIONS AREA REPRESENTATIVES (St. Thomas Campus)

Building/ Location Administrative Area Representative (Alternate) ACC 1st Floor Financial Aid Erma Bankhead

Human Resources Yvonne Lawrence

Information Technology Kelly Harrigan

Office of the Campus Executive Diana Claxton Administrator Vice Provost RPS Lorna Chesterfield

ACC 2nd Floor Business Office Jason Liburd

Purchasing Eric Christian

ACC 3rd Floor President’s Office Velma Abramsen

Administration & Finance Delicia Greenaway

Provost Office Zaida Castro

ACC Bldg. Capital Projects Gerard Buggy

Business Administration Business Administration Jacinthe Proctor

Hurricane Preparedness Brief 27 EMERGENCY OPERATIONS AREA REPRESENTATIVES (St. Thomas Campus)

Building/ Location Administrative Area Representative (Alternate)

CA Bldg. 1st floor Printing/Duplicating Winston Charles Physical Plant Charles Martin

Upward Bound Yvette Richards CATS Angela McGhee

CA Bldg 2nd Floor Communications Lab. Alex Randall CA Bldg 2nd Floor & 3rd Floor CA Building Paulette Stevens CA Building Computer Lab Erik Pattison / Daryl Peterson/ Penha House Burt Chesterfield Library Bus. Admin./IT Cafeteria Cafeteria/Dining Pavilion Willie Stephen/Sean Georges Computer Center Computer Center Desha Brathwaite East Campus CELL – East Campus Kima Gaton ECC – East Campus Stevie Henry EPSCoR – East Campus Burt Chesterfield Estate Bonne Resolution Ethelman House Observatory/ Physical P. Camile McKayle Ext. Services New House Cooperative Dale Morton Hurricane Preparedness Brief 28 EMERGENCY OPERATIONS AREA REPRESENTATIVES (St. Thomas Campus)

Building/ Location Administrative Area Representative (Alternate)

Faculty West Institutional Advancement Ardrina Scott-Elliott Golf Course Recreation Center Student Affairs Gordon House Health Services Ronda Hatchett ACA – Student Affairs Humanities Humanities/Little Theater Mary Alexander Jerome House Bookstore Mervin Taylor Library Library 1st and 2nd Floor Sharlene Harris Media Center/ Video / Photo Erik Pattison Marine Science Building Marine Science Building Kevin Brown Music Education Music Education Building Austin Venzen Nisky Center 202 Small Business Center Lenore Dottin

Nursing Building Nursing Building Alma Frett Physical Plant Generators/Fuel Dispensing Issac Burgin Reichhold Reichhold Center Denise Humprey

Research Park Research & Technology Park (RTP) East Denise Kurg Campus

Hurricane Preparedness Brief 29 EMERGENCY OPERATIONS AREA REPRESENTATIVES (St. Thomas Campus)

Building/ Location Administrative Area Representative (Alternate)

Residence Halls: Middle A-E, Residence Halls (Student Life) Sean Georges North A-E, East, Faculty East, & South A-F Roupp House Counseling & Placement Melissa Williams

Student Government J. Violenes/SGA President

Science & Math Science & Math Building Alkin Paul Social Sciences Quarters C – Social Sciences Mary Dickinson Sports & Fitness Center Building Sports & Fitness Center Building Curtis Gilpin St. John Extension Center (St. John) Carlos Robles V. I. Environment Station (VIERS) Jamie Irving Student Activities Building Student Activity Center Junie Violenes Mailroom Corrine Lindquist

Teacher’s Education Teacher’s Education Catalina Enrique-Johnson Upper Campus Academic Computing – Computer Labs Daryl Petersen/ Erik Pattison

Hurricane Preparedness Brief 30 University Closure Checklist In the event that the University suspends normal operations in response to the threat of a tropical storm or hurricane, it is important that each functional unit complete the following activities. Protect vital records. Clear desktops, table tops, floors and exposed horizontal surfaces of materials likely to be damaged by rising water, leaks or wind. Back-up computer hard drives. Place diskettes and CDs in zip-lock bags or other protective containers and take/send duplicate copies off site. Be sure to consult with Supervisor or Dept. Head. Shut down and unplug computers, printers and other electrical appliances. Assure that equipment that must remain energized is connected to “surge protectors”. (Applicable only to buildings with emergency power capability.) Relocate equipment, books, papers and other items away from windows to interior areas of the building. (Assure that equipment and items that are relocated are tagged for easy identification and retrieval.) Ground floor occupants of buildings that are likely to flood should, if necessary: oRelocate equipment and other items to a higher floor. oRelocate contents from bottom drawers of desks and file cabinets to locations safe from damage due to rising water. (Assure that equipment and items that are relocated are tagged for easy identification and retrieval.) In labs, as appropriate, de-energize and protect sensitive apparatus and properly store glassware. Assure back-up availability for critical utility-dependent processes. Assure all hazardous materials are properly stored and protected. Check contents of refrigerators and set to coldest temperature setting. Cover equipment and other valuables with plastic, and tape or wrap in thick garbage bags. Assure that view panels allow clear view into labs and corridors. Close and latch all filing cabinets. To the extent possible, turn bookcases and shelving units in exterior offices to face the wall. Empty trash receptacles of items likely to decompose. Remove all personal items of value from University premises. Update office/department voice mail. Close and latch all windows. Close and lock all doors behind you as you leave. Check with your supervisor for tentative post occurrence work schedule. Hurricane Preparedness Brief 31 GUIDELINES FOR CLOSURE OF THE UNIVERSITY DURING AN IMPENDING STORM

Time Zone Suspension of Closure of Closure of Secure Facilities by Classes Library Offices Emergency Operations Storm force 2:00 P.M. 12:00 NOON 2:00 P.M. (Same 4:00 P.M. - 6:00 P.M. felt between (Same day) (Same day) day) (Same day) 8:00 p.m. – 8:00 a.m. next day Storm force winds 5:30 P.M. 3:00 P.M. 4:30 P.M. 6:00 P.M. -8:00 P.M. felt between (day before) (day before) (day before) (day before) 8:00 a.m. – 12:00 Noon Storm force winds 10:00 P.M. 3:00: PM (night 4:30 P.M. 8:00 A.M. - 12 NOON felt between 12:00 (night before) before) (day before) (same day) Noon – 4:00 p.m. Storm force winds 10:00 A.M. - 12:00 3:00 P.M. 10:00 A.M. - 12:00 NOON - 4:00 P.M. felt between 4:00 NOON (day before) 12:00 NOON (same day) p.m. – 8:00 p.m. (same day) (same day) NOTES: Applicability: These general guidelines can be made campus specific depending on weather conditions and projected impact of the storm on each respective island. Decision by President: The University-wide Disaster Preparedness Committee will make a recommendation to the President based upon the above scenarios taking into account other factors such as curfews. Re-opening of Classes: Re-opening of classes to begin an hour after curfew is lifted and to the extent that classrooms and other facilities are functional. Public Information: Public Information will be kept informed of decisions as they are made by the President for broadcasting via public media and internal communication media. Residential Students: Residential students may leave the campus whenever they decide to do so provided that travel could still be accomplished safely. Students unable to leave the island will be accommodated in the designated University shelter(s). Students will be responsible for arranging class leave with professors. For more information on the UVI Hurricane Preparedness Plan

• Go to UVI Home Page www.uvi.edu

• Click on the “Inside UVI” link at the top right of any UVI web page.

• Login to “Inside UVI” web section and follow the links.

Hurricane Preparedness Brief 33