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Person County, NC, Has Not Been Immune to the Effects of the National Trend Towards Urban Areas

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Person County, NC, Has Not Been Immune to the Effects of the National Trend Towards Urban Areas PERSON COUNTY BOARD OF COUNTY COMMISSIONERS MEETING AGENDA 304 South Morgan Street, Room 215 Roxboro, NC 27573-5245 336-597-1720 Fax 336-599-1609 February 4, 2019 Person County Board of County Commissioners Board Retreat focusing on Fiscal Year 2019-2020 Budget held at the Person County Public Library Gallery 319 S. Main Street, Roxboro, NC 9:00am CALL TO ORDER………………………………………………….. Chairman Newell DISCUSSION/ADJUSTMENT/APPROVAL OF AGENDA ITEM #1 DISCUSSION/ADJUSTMENT/APPROVAL OF CONSENT AGENDA A. Report of Unpaid Taxes, and B. Advertisement of Unpaid Real Estate Taxes ITEM #2 9:05-9:30am Strategic Plan Priorities ……………………………………………………... Sybil Tate ITEM #3 9:30-10:00am Elliott Davis, PLLC, Auditor’s Presentation ………………………....... Tom McNeish ITEM #4 10:00-11:00am Debt Model Presentation …………….. Doug Carter, Andrew Carter, Jeremy Carter BREAK 11:00-11:15am ITEM #5 11:15-11:25am Q&A on the morning’s presentations ……………….. Amy Wehrenberg, Heidi York 1 ITEM #6 11:25-11:35am Revenues …………………………………………………………………… Russell Jones ITEM #7 11:35-12:00pm OSFM ISO Rating Presentation ……………………………………………. Brian Cox BREAK 12:00-12:15pm ITEM #8 12:15-12:30pm Preview of Needs in FY2020 ……………………………………………….. Heidi York ITEM #9 12:30-12:45pm Budget Wrap-up ……………………………………………………………… Heidi York ITEM #10 12:45-1:00pm Closing remarks …………………………………………. Chairman Newell, Heidi York Recess the meeting until 2:30pm …………………………………… Chairman Newell 2:30pm CLOSED SESSION #1 (held at the Board’s usual board room 215 in the County Office Building) A motion to enter into Closed Session per General Statute 143-318.11(a)(3) for the purpose to consult with the county attorney in order to preserve the attorney-client privilege with the following individuals permitted to attend: County Manager, Heidi York, Clerk to the Board, Brenda Reaves, County Attorney, Ron Aycock, and Assistant County Manager, Sybil Tate. Note: All Items on the Agenda are for Discussion and Action as deemed appropriate by the Board. 2 AGENDA ABSTRACT Meeting Date: February 4, 2019 Agenda Title: Report of Unpaid Taxes Summary of Information: G.S. 105-369(a) requires that Tax Collector report to the Board the amount of unpaid 2018 taxes that are a lien on real property during the first meeting in February. This is simply a checkpoint for the Board as to the progress that the Tax Office is making on collections and a way to alert the Board if collections are down. As of January 24, 2019, our collection rate was 94.37 %. The unpaid taxes on 2018 was $1,677,718.22. Recommended Action: Accept the report. No motion needed. Submitted By: Russell Jones, Tax Administrator 3 AGENDA ABSTRACT Meeting Date: February 4, 2019 Agenda Title: Advertisement of Unpaid Real Estate Taxes Summary of Information: A motion is required to order the advertisement and set the advertisement date for delinquent 2018 real property taxes. The Tax Office would like for the date to be March 2, 2019. The newspaper advertisement is required under G.S. 105-369(c) and can be placed anytime between March1st and June 30th. This is a great collection tool and the sooner we advertise, the better our ending collection rate will be. The cost of the advertisement is charged to the delinquent real estate bills. Recommended Action: A motion is needed to set the Advertisement date for March 2, 2019. Submitted By: Russell Jones, Tax Administrator 4 BOC PRIORITIES AND STRATEGIC PLAN 5 FY19 PRIORITIES 1.Public Safety 2.Education 3.Economic Development 4.Quality of Life 5.Government Efficiency 6 FY20 PRIORITIES? 1.? Quality of Life 2.? Economic Development Public Safety 3.? Education Government Efficiency 4.? Other(s)? 5.? 7 Is the Board interested in creating a strategic plan or an action plan? 8 STRATEGIC PLAN Update the most recent strategic plan, OR Create a new strategic plan Community driven? Board driven? 9 ACTION PLAN Each commissioner provides their top 5 priorities Commit to work sessions before regular meetings Determine which actions have majority support Develop internal teams to carry out actions 10 Person County Financial Statement Audit Summary Board of Commissioners Meeting: February 4, 2019 © Elliott Davis, LLC © Elliott Davis, PLLC 11 Disclaimer This material was used by Elliott Davis during an oral presentation; it is not a complete record of the discussion. This presentation is for informational purposes and does not contain or convey specific advice. It should not be used or relied upon in regard to any particular situation or circumstances without first consulting the appropriate advisor. No part of the presentation may be circulated, quoted, or reproduced for distribution without prior written approval from Elliott Davis. © Elliott Davis, LLC © Elliott Davis, PLLC 12 Overview General Fund Highlights Auditor Reports Audit Findings © Elliott Davis, LLC © Elliott Davis, PLLC 13 General Fund Highlights Revenues of $55.7 million • exceeded budget by $715,000 million, and • exceeded the prior year by $907,000 or about 1.7%. Expenditures of $50.1 million • were less than budget by $5 million, and • exceeded the prior year by $291,000 or less than 1%. Fund balance of $25.9 million • increased by $2.2 million compared to $319,000 in the prior year • increase was after transfers out of $3.47 million. © Elliott Davis, LLC © Elliott Davis, PLLC 14 General Fund Highlights Unassigned Fund Balance 2018 2017 General fund expenditures $ 50,081,434 $ 49,790,377 Months 12 12 Estimated monthly expenditures 4,173,453 4,149,198 Unassigned FB-GF 16,223,464 14,172,971 Estimated monthly expenditures 4,173,453 4,149,198 Estimated months of available GF FB 3.89 3.42 FB as a % of GF expenditures 32% 28% GFOA ‐ recommends an available fund balance of no less than 2 months of general fund operating expenditures LGC ‐ recommends an available fund balance of at least 8% of general fund expenditures. Person County FB policy ‐ requires an available fund balance equal to or greater than 18% of general fund expenditures © Elliott Davis, LLC © Elliott Davis, PLLC 15 Auditor’s Reports Independent Auditor’s Report (Opinion on the Financial Statements) Auditor’s responsibility ‐ to express an opinion on the County’s financial statements Managements responsibility ‐ • To prepare and present the financial statements in accordance with US GAAP • To maintain internal controls relevant to the preparation and presentation over financial statements that are free from material misstatement We have expressed an unmodified opinion on the County’s financial statements © Elliott Davis, LLC © Elliott Davis, PLLC 16 Auditor’s Reports Report on Internal Control over Financial Reporting and on Compliance We consider the County’s internal control over financial reporting to determine appropriate audit procedures. We do not express an opinion on the effectiveness of the County’s internal controls We are required to report internal control deficiencies that are considered to be significant deficiencies or material weaknesses. © Elliott Davis, LLC © Elliott Davis, PLLC 17 Auditor’s Reports Independent Auditor’s for Each Major Federal (and State) Program and Report on Internal Control over Compliance Auditor’s responsibility ‐ to express an opinion on the County’s compliance with the requirements of its major federal and state programs Managements responsibility ‐ • For compliance with the requirements of laws, regulations, contracts, and grants applicable to its federal and state programs. • To maintain internal controls over compliance with compliance requirements applicable to its federal and state programs We have expressed an unmodified opinion on the County’s compliance with the requirements applicable to its major federal and state grants © Elliott Davis, LLC © Elliott Davis, PLLC 18 Audit Findings Pre‐Audit Certification Segregation of duties Recording of bank deposits Self‐insured claims © Elliott Davis, LLC © Elliott Davis, PLLC 19 Contact Tom McNeish Email: [email protected] Phone: 919.334.6180 Website: www.elliottdavis.com Elliott Davis ranks among the top 30 CPA firms in the U.S. With sixteen offices across six states, the firm provides clients across a wide range of industries with smart, customized solutions. Elliott Davis Decosimo is an independent firm associated with Moore Stephens International Limited, one of the world's largest CPA firm associations with resources in every major market around the globe. For more information, please visit elliottdavis.com. Page 1 © Elliott Davis, LLC © Elliott Davis, PLLC 20 Comprehensive Annual Financial Report For the Year Ended June 30, 2018 Prepared by the Person County Finance Department Issued December 2018 County of Person 304 South Morgan Street, Room 219 Roxboro, North Carolina 27573 Person County, North Carolina 21 Person County, North Carolina Comprehensive Annual Financial Report Table of Contents For the Year Ended June 30, 2018 INTRODUCTORY SECTION Page Letter of Transmittal ................................................................................................................................................................................. 2-6 Certificate of Achievement for Excellence in Financial Reporting ........................................................................................................... 7 Principal Officials ................................................................................................................................................................... ……8 Organization Chart .......................................................................................................................................................................
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