150 route de Ferney, P.O. Box 2100 1211 Geneva 2, Switzerland

Tel: 41 22 791 6033 Fax: 41 22 791 6506 Appeal e-mail: [email protected] Coordinating Office South Asia – Afghanistan, & Pakistan Emergency Relief to Quake Affected ASSA-51 Appeal Target: US$ 9,617,129 Balance Requested from ACT Alliance: US$ 7,451,707

Geneva, 17 October 2005

Dear Colleagues, An earthquake measuring 7.6 on the Richter Scale shook Islamabad and Rawalpindi at 08:50 am on Saturday 8 October 2005 forcing people to run out of their homes in panic. The quake’s epicenter lay 100 kilometers (62 miles) north of Islamabad in Mansehra and Muzaffarabad area. The Director-General of the Pakistani Meteorological Department reported that it was the strongest earthquake in the area for the last hundred years. Hundreds of smaller tremors have been recorded in the area since the main quake on 8 October.

The death toll continues to rise with estimates currently over 50,000 dead and at least 65,000 injured. One of the worst hit areas is Azad Kashmir. Reports are still coming in about new casualties as the remote villages are slowly being accessed. Muzaffarabad, Bagh and Rawalkot are among the worst quake-hit areas in Azad Kashmir.

Massive rescue and relief operations are underway in a race against time. They are facing immense difficulties because of broken and blocked roads and bridges in the affected areas and the worsening weather conditions with heavy rainfall, hail storms, low temperatures and mud and land slides. There is enormous need of relief goods with food, tents and blankets being the priority.

ACT member Church World Service Pakistan/Afghanistan (CWS (P/A) is providing emergency relief for Pakistan comprising shelter kits, food packages, housing reconstruction kits and medical services. The ACT Co- ordination Office (ACT CO) expects a revision of the CWS (P/A)-ACT component based on the ongoing assessments and monitoring done by the ACT members CWS (P/A)-ACT and Norwegian Church Aid (NCA). ACT members CWS (P/A)-ACT and NCA-ACT are also assessing the situation in Afghanistan of which little is known so far.

This Appeal also includes the relief programme for Indian-administered Kashmir that will be implemented directly by ACT member Church’s Auxiliary for Social Action (CASA)with the assistance of partner organisations and the church network. CASA will provide relief kits comprising blankets, clothing and household utensils; temporary shelter – tarpaulins and tin sheeting.

ACT is a global alliance of churches and related agencies working to save lives and support communities in emergencies worldwide. The ACT Coordinating Office is based with the World Council of Churches (WCC) and The Lutheran World Federation (LWF) in Switzerland. Emergency Relief to Quake Affected 2 ASSA 51 Appeal

This appeal replaces the preliminary appeal of 11 October.

Project Completion Date: CWS (P/A) - ACT - 30 April 2006 CASA-ACT - 30 December 2005

Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested

CASA-ACT CWS (P/A) - ACT Co-ord & Evaluation Total Target ACT Communications US$ Total Appeal Target/s 1,714,581 7,797,548 25,000 80,000 9,617,129 Less: Pledges/Contr Recd 0 2,165,422 0 0 2,165,422 Balance Requested from ACT 1,714,581 5,632,126 25,000 80,000 7,451,707 Alliance

Jenny Borden Interim Director, ACT Co-ordinating Office

Full details of programmes and budgets are on following pages. Emergency Relief to Quake Affected 3 ASSA 51 Appeal

I. REQUESTING AGENCY INFORMATION

§ Church’s Auxiliary for Social Action (CASA)

II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

CASA is registered as a Society under the Societies’ Registration Act XXI of 1860. Its members consist of 24 Protestant and Orthodox Churches in India and CASA functions as the outreach arm of these Churches. As the Related Agency of the National Council of Churches in India, CASA is mandated to do relief work on behalf of all the Protestant Churches, including the Lutheran Churches in India.

CASA-ACT has a history of responding to emergencies and disasters since 1947 and is mandated to work in a purely secular manner in all spheres of its programme activities including humanitarian assistance programmes. CASA response is regardless of considerations of caste, language, religion, ethnic origin or political affiliation. Priority is given to families belonging to scheduled castes, scheduled tribes, women headed households, and the aged and infirm and other economically backward people. Operating on an all-India basis, CASA-ACT responds to 60-70 emergencies – both natural and man-made – per year. CASA-ACT has a decentralised disaster preparedness plan. This system has been created through the establishment of a wider and more effective infrastructure network and capacity building programme for CASA-ACT staff, representatives of churches, and identified partner organisations, both at the disaster management and grassroots level, who can respond to a call for assistance at short notice, in consultation with and on behalf of the churches in India. This network is backed by relief materials purchased and pre-stocked at CASA-ACT’s warehouses at strategic locations throughout the country.

Partners in Kashmir :

° Al-Bashir ° CNI Hospital ° Hindustani Covenant Church (HCC) ° COVA

III. DESCRIPTION of the EMERGENCY SITUATION

Background The powerful earthquake measuring 7.6 on the Richter scale that rocked Pakistan and northern India on 1 October caused widespread destruction and death. In and Kashmir, the first tremor was felt at around 09:20 IST, while the second was reported 15 minutes later. The first tremors sent panic stricken people running from their homes. Following the strong aftershocks, people were too frightened to remain indoors and spent the night in the open air in deplorable conditions surrounded by death and destruction. Heavy rains and the cold are adding to the suffering.

The official death toll in Indian-administered Kashmir has reached 1,300 but a government official reported that the toll is expected to rise as there is still no news from four villages in the area and 3,000 houses had been razed in Tangdhar alone. Efforts are being made to open up the arterial routes leading to the villages which have been cut off from the rest of the state due to landslides. 325 deaths have been recorded in district with most of them in Uri sector while six deaths were reported in district. Eighteen deaths were recorded in and other areas of Jammu region along the . Emergency Relief to Quake Affected 4 ASSA 51 Appeal

Electric supplies and telephone lines were also affected. The earthquake triggered landslides that blocked the Srinagar-Muzafarabad highway; the dam at Uri had cracked and TV towers at the Suleiman complex and roads in Srinagar were damaged. While heavy vehicles are still stranded on the Jammu-Srinagar National Highway, traffic authorities are letting light vehicles pass.

The army has launched relief and rescue operations in Uri sector where massive destruction is reported (70% of houses have been severely damaged) and many casualties are feared. The army has also set up makeshift hospitals and army helicopters are undertaking numerous sorties ferrying medicines and relief materials to remote areas and airlifting injured people to the base hospital. Using spades and bare hands, thousands of security personnel have been looking for survivors. The army has pressed into service search dogs to search out bodies of the dead and injured people. Bad weather conditions, inaccessible areas and impassable roads have made the job tougher for security forces.

Impact on Human Lives It is estimated that about 5,000 people have been injured in this earthquake, but also this number is expected to rise as rescue teams are unable to reach inaccessible villages. The quest for injured and the dead still continues as rescue teams dig their way through the rubble and debris of damaged buildings. The UN estimates that about 4 million people have been affected by this earthquake, and out of these 1 million are in need of immediate assistance.

Description of Damages The earthquake brought down and damaged many buildings in the affected areas. UN estimates that this earthquake has destroyed about 32,000 homes.

Security Situation The area of Jammu and Kashmir is a sensitive area because of the insurgency. CASA-ACT staff is aware of the situation and will take necessary action and help from government authorities to protect its staff and materials.

Key Problems and Issues

Clothing: With the approaching winter the temperatures will get very low in the area. Provision of woolen clothes to people is of top priority in the region.

Shelter: Many people have been rendered homeless by the quake. With the approaching winter there is an urgent need for tents, tarpaulins and tin sheeting for temporary shelters since permanent shelters can only be started in April 2006 after the snow melts..

Household items: The majority of families have lost all their possession and are therefore deprived of basic necessities such as household utensils and blankets etc. This situation is detrimental to their health and dignity and requires external assistance. Therefore the immediate response requirements are identified as woollen clothing materials, utensils, blankets, tents, tarpaulins and tin sheets

Locations for proposed response CASA-ACT will be working in Baramulla, Uri, and Tangdhar districts of Kashmir. The list of villages is presently being finalised through a combined survey with the partner organisations. Emergency Relief to Quake Affected 5 ASSA 51 Appeal

IV. TARGETED BENEFICIARIES

CASA-ACT will be targeting 10,000 of the most affected families for the relief part of the programme. Priority will be given to the most vulnerable sections among those affected such as women and children.

Criteria used in Beneficiary Selection CASA-ACT is currently in the process of identifying the beneficiaries in co-operation with partner churches and agencies. The assistance of the local government agencies and the village leaders will also be taken in the identification process, which will seek to identify those whose needs are the greatest. This may be measured in terms of the relative loss suffered (both in terms of people and property), socio-economic background of the selected beneficiary and also the vulnerability factor of women and children, the elderly and infirm.

Primary Stakeholders These are families that are displaced due to the earthquake and consequently faced loss/damage of their houses and belong to the weakest section of society - particularly marginal and landless farmers, female headed households, children and those with low access to basic services. Rural indebtedness is found to increase in the aftermath of most disasters. This relates directly to the displacement of people, the temporary stoppage of gainful employment, damage/loss of household goods, livestock and property. In order to survive during this critical period the poor and marginalised sections of the community have to resort to taking loans from moneylenders and land owners etc. The provision of clothing materials, utensils and tarpaulin and tin sheets will address many of the survival needs of the earthquake victims and thereby reduce the pressure on them to take such loans.

Women's Needs The heaviest burden imposed by the earthquake has been on the womenfolk who have to look after the welfare of the entire family in an abnormal and adverse situation.

Local participation CASA-ACT adopts a participatory approach to its programmes. CASA-ACT places emphasis on local capacity building, education, awareness and training. Participation by the secondary stakeholders is expected to result in a wider impact of the programme. CASA-ACT will ensure active involvement and participation of the beneficiaries, churches, partner organisations and panchayat leaders in the implementation, monitoring and evaluation of the project activities.

V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Goal The goal of the project will be to mitigate the effects of the earthquake on the human population and help them on the path of recovery.

Objectives

CASA-ACT will work to accomplish the following objectives in 2 months:

§ Assisting 10,000 earthquake affected families with non-food relief assistance § Meet the clothing needs of affected people by providing them with woollen clothing and blankets § Assisting earthquake affected families with material for making temporary shelters Emergency Relief to Quake Affected 6 ASSA 51 Appeal

Activities and Outputs § To provide woollen blankets for 10,000 families § To provide clothing (firan) for 10,000 families § Provision of utensils for 10,000 families § Provision of tarpaulins for 10,000 families § Provision of 500 tents for temporary shelters § Provision of 8 tin sheets (2.75’ x 10’) each for 3,000 families for mid-term rehabilitation § Provision of 50,000 woollen blankets to displaced persons during mid-term rehabilitation

Description of Assistance In view of the present emergency situation, assistance in terms of non-food relief assistance, woollen clothing and blankets, tarpaulins and tin sheets to make temporary shelters is a priority. CASA-ACT plans to work in two phases as follows:

Crisis Phase In this phase CASA-ACT will provide non-food relief assistance consisting of woollen blankets, unisex clothing (Firan), aluminium utensils, tarpaulins to 10,000 affected families and 500 tents.

RELIEF SETS It is proposed to purchase 10,000 sets of relief material (each relief kit will contain 4 woollen blankets of size 60” x 90”, Shade- Double Face reversible/Fluffy , 2.5 Kgs in weight, 2 sides fringes, 4 Firan (unisex) clothes and 9 items of aluminium utensils) to 10,000 affected families in Jammu and Kashmir state.

TEMPORARY SHELTER It is proposed to purchase 10,000 tarpaulins of 200 GSM Blue/Green of size 24’ x 15’ ( after cutting 23.5’ x 13.11’) with aluminium eyelets in gaps of 1.5 ft. and 500 Double Fly Tents of size 4 mts x 4 mts, made out of single layer of W/P Cotton Canvas supplied complete with steel poles, pegs and ground sheet, centre height is 7’ and wall height is 3’. This will provide temporary shelter to affected families in Jammu & Kashmir state.

Mid-term rehabilitation Phase With the approaching winter, it is imperative to provide temporary housing to the affected people. It is proposed to purchase 24,000 Tin Sheets for temporary shelters (dimension of each tin sheet is 10’ x 2.75’ x 0.45mm thickness and CASA-ACT will provide 8 tin sheets per family to 3,000 families) and an additional 50,000 woollen blankets of size 60” x 90”, shade is double face reversible/fluffy , 2.5 Kgs in weight, 2 sides fringes to affected families in Jammu & Kashmir state under mid-term rehabilitation phase.

Project implementation methodology CASA-ACT’s experiences of many relief programmes taken up in the past will form a platform of knowledge and experience for implementing the proposed programme. CASA-ACT will be the main implementing partner and will be directly responsible to the resource sharing partners in all respects. The existing staff of CASA-ACT and the partners will be used for organising the various activities.

The CASA-ACT Delhi headquarter will co-ordinate the overall operation which includes expertise in disaster response, logistics and emergency communications. Emergency Relief to Quake Affected 7 ASSA 51 Appeal

Some of the relief material i.e. utensil sets will be sourced from existing disaster preparedness stocks. The other items will be purchased regionally/locally by specifically deputed purchase committees. These committees will include staff, partner and church representatives.

Once the assessments have been completed distribution of relief material will begin. Members of the target group will be involved in identification of families who will receive the assistance. If feasible, assistance of the local community will also be solicited during the actual distribution of the relief material. Government and local church representatives will be invited to witness the distribution wherever possible.

Planning assumption, constraints and prioritisation The earthquake has impacted the flow of supplies to the state because of damaged roads and communication systems. This situation has become grimmer due to decreasing purchasing power of the people and the approaching winter. It will be a challenging task for the proposed project to tap the outlets for clothing and other commodities on proposed rates. The rates are fluctuating currently towards higher side due to demand-supply gap.

Transportation will be another area of concern, due to damage to the road infrastructure. CASA-ACT will make attempts to purchase material locally or from nearby areas to reduce the transportation cost.

Supply of electricity and telecommunication facilities in the rural areas are not expected to be restored immediately. Snowfall, damage to infrastructure and disruption of road communications will continue to pose problems.

Implementation timetable The total relief project duration is proposed to be 2 months from commencement of the project activities on 14 October. The total duration will of course also depend upon timely mobilisation of resources.

Transition from Emergency The CASA partner organisations are already engaged in long-term development programmes in these areas. The support provided through this intervention will reduce the negative impact of the earthquake on the ongoing development work and the forward integration will be smooth as the organisations have resources for long-term interventions.

VI. ADMINISTRATION & FINANCE

Co-ordination, monitoring, consolidation of reports and accounting will be the main functions of the CASA-ACT Headquarters office in Delhi/North India.

The overall financial management and control will be with the CASA-ACT Headquarters. At the implementing level the Team Leaders will be responsible for financial monitoring and control. CASA- ACT will ensure periodic reporting on the progress of the programme. All finances will be received and accounted for by CASA-ACT.

The accounts will be maintained by qualified Accountants and the entire project account will be consolidated at the Delhi office where accounts will be checked. Preparation of financial reports and the final audit will be done at the headquarters level. Emergency Relief to Quake Affected 8 ASSA 51 Appeal

VII. MONITORING, REPORTING & EVALUATION

The North Zone of CASA-ACT has the requisite infrastructure and personnel for monitoring of the programme at the field level which would be done on a regular basis through field visits, submission of reports, staff-partner meetings and interaction with beneficiaries.

CASA-ACT will ensure the active involvement and participation of the beneficiaries in the implementation, monitoring and evaluation of the project activities. The programme will be constantly monitored to ensure that it progresses along the planned framework, and also in order to fine-tune it as and when required.

Progress reports will be prepared on a regular basis. At the end of the project a review will be conducted to assess the impact of the programme and document lessons learnt for future planning.

Reporting Schedule § Final narrative and financial reports to be received by the ACT CO by 28 February 2006 i.e. within two months of end of project. § Audit report to be received by ACT CO no later than 31 March 2006 i.e. within three months of end of project.

VIII. CO-ORDINATION

CASA-ACT will involve the churches and local NGOs in co-ordinating the relief intervention for more effective implementation and to avoid any possible duplication of efforts in the areas of intervention. The programme will be conducted with the approval and co-operation of the State Government and district officials.

CASA-ACT is maintaining regular contact with local authorities for co-ordination and effective implementation of the proposed programme. CASA-ACT already participates and will continue to participate in co-ordination meetings called by the state/district administration, UNDP, Sphere India and other networks.

Linkages with development agencies working within the project area pre-exist based on CASA-ACT's prior activities and NGO partnerships in the area. CASA-ACT will be working in co-ordination with other NGOs and will be networking with them for a co-ordinated implementation of its programmes and to supplement those being implemented by other agencies. At the district, block and panchayat levels too, CASA-ACT is in constant touch with the Government authorities, local panchayat leaders and the NGOs. Emergency Relief to Quake Affected 9 ASSA 51 Appeal

IX. BUDGET

ESTIMATED EXPENDITURE

Description Type No. Unit Cost Budget Budget Unit Units INR INR USD DIRECT ASSISTANCE Crisis Phase (if applicable) Non Food Relief Assistance Woollen Blankets (4 Pc) 10,000 families piece 40,000 200 8,000,000 186,047 Clothing-Firan – unisex (4 pcs) 10,000 families piece 40,000 200 8,000,000 186,047 Aluminium Utensils set 10,000 222 2,220,000 51,628 Polybags for packing piece 10,000 20 200,000 4,651 Sub total : 18,420,000 428,372

Temporary Shelter Tarpaulins piece 10,000 1,500 15,000,000 348,837 Tents piece 500 6,000 3,000,000 69,767 Sub total: 18,000,000 418,605

Mid-term Rehabilitation Tin Sheets (8 sheets/fam) 3,000 families sheet 24,000 1,035 24,840,000 577,674 Woollen blankets piece 50,000 200 10,000,000 232,558 Sub total: 34,840,000 810,233

TOTAL DIRECT ASSISTANCE 71,260,000 1,657,209

TRANSPORT, WAREHOUSING & HANDLING Truck rental to local warehouse truck load 9 Tons 18 15,000 270,000 6,279 Secondary Transport (warehouse to Distribution Point) lumpsum 150,000 3,488 Hire charges for 6 Four wheel vehicles month 2 180,000 360,000 8,372 Loading & Unloading of charges month 2 50,000 100,000 2,326 TOTAL TRANSPORT, WAREHOUSING & HANDLING 880,000 20,465

PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT Salary of 1 Co-ordinator month 2 12,000 24,000 558 Salary of 6 Field Officers month 2 45,000 90,000 2,093 Support Staff (6) month 2 36,000 72,000 1,674 Travel Local travel of field staff lumpsum 50,000 1,163 Regional travel of senior staff lumpsum 200,000 200,000 4,651 Staff benefits D.A. for Field C-ordinator month 2 4,500 9,000 209 D.A. 6 Field Officers @ Rs 150/- per day month 2 27,000 54,000 1,256 D.A 6 Support Staff @ Rs 150/- per day month 2 27,000 54,000 1,256 Honorarium 40 Volunteers @ Rs 100/day month 2 120,000 240,000 5,581 Office utilities month 2 10,000 20,000 465 Warehouse rent month 2 50,000 100,000 2,326 Office Stationery lumpsum 30,000 30,000 698 Communications 0 Use of 7 mobile phones phone 14 15,000 210,000 4,884 Fax, Email etc. month 2 50,000 100,000 2,326 Boarding & Lodging for 13 Field Staff month 2 117,000 234,000 5,442 Insurance for 13 Field Staff lumpsum 25,000 25,000 581 Emergency Relief to Quake Affected 10 ASSA 51 Appeal

Description Type No. Unit Cost Budget Budget Unit Units INR INR USD

Documentation, Reporting, Promotion & Visibility lumpsum 50,000 50,000 1,163

TOTAL PERSONNEL, ADMIN & SUPPORT 1,562,000 36,326 AUDIT & MONITORING

Audit of ACT Funds lumpsum 25,000 25,000 581

TOTAL AUDIT & MONITORING 25,000 581

TOTAL EXPENDITURE 73,727,000 1,714,581

EXCHANGE RATE: 1 USD = 43.00 Emergency Relief to Quake Affected 11 ASSA 51 Appeal

Map of Pakistan Emergency Relief to Quake Affected 12 ASSA 51 Appeal

I. REQUESTING ACT MEMBER INFORMATION

§ Church World Service-Pakistan/Afghanistan (CWS P/A). II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

Church World Service–Pakistan/Afghanistan (CWS P/A) is registered as an International Non- Government Organization (INGO) with the Government of Pakistan. The organization has been operational with its relief and development initiatives in Pakistan and Afghanistan since 1954. CWS (P/A), a regional office of Church World Service-Inc, has its central office in Karachi and sub-offices in Lahore, Mansehra, Islamabad, Murree Kabul and Jalalabad. CWS (P/A) works through and with both faith-based and secular organizations on pre and post disaster management and development aspects, to improve the quality of life of underprivileged communities.

CWS (P/A)-ACT, the National Council of Churches in Pakistan (NCCP) and the Dioceses of Peshawar and Sialkot of the Church of Pakistan are co-ordinating their responses.

Description of CWS (P/A)-ACT Partner Maqsood Welfare Organization (MWO) will be CWS (P/A)-ACT’s implementing partner for this project in Azad Kashmir only. MWO is a local non-profit NGO working in Azad Kashmir. In the past, CWS (P/A)-ACT has worked with MWO to provide relief assistance to flood, rains and snow affected of Azad Kashmir.

III. DESCRIPTION OF THE EMERGENCY SITUATION in the AREA of RESPONSE

Background An earthquake (lasting 23 seconds) shook Islamabad and Rawalpindi at 08:50 am on Saturday 8 October 2005 forcing people to run out of their homes in panic. The earthquake measured 7.6 on the Richter scale and its epicenter lay 100 kilometers (62 miles) north of Islamabad. The first tremor was closely followed by a second and this was followed by several aftershocks. The Director-General of the Pakistani Meteorological Department reported that it was the strongest earthquake in the area for the last hundred years.

The earthquake was felt far and wide but specifically shook Islamabad, Rawalpindi, Peshawar and several areas of Azad Kashmir wreaking havoc and killing thousands in Azad Kashmir. The devastation include the collapse of thousands of buildings, houses, schools and hospitals in the tremor-hit areas.

A day later, 9 October 2005, Islamabad and Rawalpindi suffered further severe tremors of around 6 on the Richter Scale. Hundreds of smaller tremors have been recorded in the area since the main quake on 8 October. The epicenter of all these earthquakes was in Mansehra and Muzaffarabad area.

Current Situation The death toll continues to rise with estimates currently over 50,000 dead and at least 65,000 injured. One of the worst hit areas is Azad Kashmir where around 17,200 have been reported killed. Reports are still coming in about new casualties in other tremor-hit areas. Muzaffarabad, Bagh and Rawalkot are among the worst quake-hit areas of Azad Kashmir. Some areas are still not accessible to relief teams, therefore it is expected that the number of casualties could rise drastically. The Assistant President of the UN system in Pakistan has estimated that about four million people have been affected by the quake. The loss in five Azad Kashmir Districts and six Northern Districts of the North West Frontier Province is colossal. Emergency Relief to Quake Affected 13 ASSA 51 Appeal

Description of Damages The international community has joined the massive rescue and relief operations undertaken by the Pakistan government, but have been facing immense difficulties in their rescue efforts because of broken and blocked roads and bridges in the affected areas. There is enormous need of relief goods with food, tents and blankets being the priority. The situation is worsening in some of the affected areas due to heavy rainfall, hail storms, low temperatures and mud and land slides which has added to the miseries of the quake-victims.

Almost 60 per cent of the buildings in Muzaffarabad, capital of Azad Kashmir, have been destroyed or damaged. Television pictures of the respective areas indicate that massive relief efforts are required as hundreds of children are believed to be buried under collapsed schools and people trapped in destroyed mud-houses and concrete building in isolate villages and towns in the quake-hit areas. Many hospitals, including those in Muzaffarabad and Rawalkot were also destroyed by the quake.

Location for Proposed Response This project will be implemented in most affected and remote areas of the North West Frontier Province (NWFP) and Azad Kashmir – namely Battagram, Balakot and Muzaffarabad. The final selection will be done based on the preliminary need assessment through field survey and information form secondary sources and through coordination with other NGOs.

Current Security Situation The current security situation seems to be favorable. However, some of the affected areas are difficult to access due to blocked roads, mud slides and heavy rains.

IV. TARGETED BENEFICIARIES

15,000 affected families will be selected from the affected areas of NWFP and Azad Kashmir. Also, 100,000 individuals will be provided with medical assistance.

Number and Type of Beneficiaries 15,000 families will be supported through the provision of shelter kits, food packages and house reconstruction kits. Priority will be given to families who have lost their houses through the earthquake; women, children and vulnerable families, who are without food and shelter and have taken refuge under the open-sky.

In addition to these, two free medical camps will be organized in the affected areas to provide assistance to 100,000 earthquake-affected people – 50,000 in Azad Kashmir and 50,000 in NWFP.

Criteria for Beneficiary Selection The following criteria will be followed for beneficiaries’ selection: · Displaced families, · Earthquake affected families, who have lost their homes and are without shelter, · Displaced families with family members who are ill, · Female headed families, · Families headed by handicapped members. Emergency Relief to Quake Affected 14 ASSA 51 Appeal

V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Goal The main goal of this project is to provide life preserving assistance to 15,000 earthquake affected families in the quake affected areas.

Objectives · To assist 15,000 families by providing emergency relief items comprising shelter kits, food packages and house reconstruction kits. · To provide medical assistance to 100,000 affected individuals through medical camps.

Description of Assistance In view of the current situation and the widespread devastation, CWS (P/A)-ACT has decided to provide emergency assistance through a relief package comprising shelter kits, food packages and house reconstruction kits to 15,000 earthquake affected families. The food package has been prepared keeping in mind the SPHERE standards to meet the minimum nutritional needs (which is 2,100 kcals per person per day) for one month. Each shelter kit comprises of family size tents which can accommodate an average Pakistani family of seven members. Thus, a total of 15,000 shelter kits, 15,000 food packages and 15,000 house reconstruction kits will be distributed among the affected families.

Shelter Kits: Each shelter kit includes the following items: · Family-size Tent – 1 · Ground Sheet – 1 · Plastic Sheet – 1 · Iron Poles – 2 (with hammer) · Blankets – 4

Food Packages: Each food package comprises: · Wheat flour - 80 kg · Rice - 40 kg · Pulses - 7 kg · Cooking oil - 10 liters · Sugar - 7 kg · Tea leaves - 1 kg · Salt (Iodized) - 1 packet · Match Box - 1 packet · Soap - 4

House Reconstruction Kits: Each house reconstruction kit comprises: · Cement – 5 bags · Garders (iron beams) – 5 · Windows – 2 · Door – 1 In addition to these, CWS (P/A)-ACT also plans to organize two medical camps in the affected areas for 100,000 affected people; one medical camp for 50,000 victims in Azad Kashmir and one medical camp for 50,000 affected in NWFP. Medical assistance will be provided in the form of First Aid. Emergency Relief to Quake Affected 15 ASSA 51 Appeal

Verification of Beneficiaries Lists The beneficiary list will be prepared with the help of local authorities, community elders and volunteers.

Procurement of Material The relief items will be purchased from local areas where the project will be implemented. The team will conduct a local market survey and obtain quotations from various suppliers for relief goods. After carrying out a comparative analysis of these quotations against quantity and quality, the relief items will be purchased.

Transportation of Material to Project Site The relief material will be transported to the selected earthquake areas; team of CWS (P/A)-ACT will be responsible for transportation, warehousing and distribution of relief items.

Communication The budget line ‘Communication’ is included as the usual communication infrastructures are down and the staff has to rely on satellite phones and mobile units. The security concerns make it necessary for staff to remain in touch with the offices and each other more than under normal conditions.

Distribution of Packages to the Selected Families & Medical Assistance Distribution of relief items (shelter kits, food packages and house reconstruction kits) and organization of two free medical camps will be done immediately after the respective procurements. CWS (P/A)- ACT will handle the distribution process and issue cards to selected beneficiaries, against which, they will collect their relief items. Entries will be made for all patients visiting the medical camps.

Some written materials on disaster prevention and earthquakes will also be distributed among affected communities to provide information on how to deal with these disasters at individual and community levels.

Project Assessment Assessments have been done through secondary data (the socio-economic-demographic information in the project areas) and CWS (P/A)-ACT offices located in Islamabad and Mansehra have provided information as per the situation on the ground. Also co-ordination meetings were held in Islamabad under the supervision of the United Nations - Islamabad Office.

Besides the UN meeting, the members of the Pakistan Humanitarian Forum (PHF) called an emergency meeting on the very same day of the disaster to assess the situation and plan accordingly. The PHF is chaired by CWS (P/A)-ACT, and its members include international humanitarian and emergency response organizations in Pakistan. Within 24 hours following the devastation, the PHF members sent out needs assessment teams; CWS (P/A)-ACT was a part of the needs assessment process. This assessment has been carried out in the affected areas of Azad Kashmir and NWFP.

Transition from Emergency This is an emergency relief project which will eventually move into a rehabilitation phase.

VI. ADMINISTARTION & FINANCE

Administration CWS (P/A)-ACT will be responsible for overall monitoring, reviewing and reporting of the program. Updates and reports will be prepared and shared with the donors regularly. The progress and final report will be submitted as per schedule on prescribed formats. Emergency Relief to Quake Affected 16 ASSA 51 Appeal

Finance Management and Controls The finance division of CWS (P/A)-ACT will ensure that financial and management aspects are managed with efficiency, transparency and accountability in all aspects. Regular financial updates will be provided to donors as required. At the end of the project the finance officer will accumulate the associated documents and an external audit will be done by Ford, Rhodes, Sidat Hyder & Co. (a member of Ernst & Young International Ltd).

VII. MONITORING & REPORTING

Monitoring Procedures During implementation of the project, monitoring will be carried out by CWS (P/A)-ACT. Monitoring will involve reviewing and planning work on regular basis, assessing whether activities are carried out as planned, identifying and dealing with problems during implementation.

Reporting Schedule - Interim narrative and financial reports to be received by ACT CO by 10 February 2006, i.e. within one month following mid-term of project. - Final narrative and financial reports to be received by the ACT CO by 10 June 2006, i.e. within two months of end of project. - Audit report to be received by ACT CO no later than 10 July 2006, i.e. within three months of end of project.

VIII. IMPLEMENTATION TIMETABLE

This will be a six-month project, starting from 10 October 2005 and ending on 10 April 2006.

IX. CO-ORDINATION

ACT, Government, International Agencies, Other NGOs The implementation will be done in co-ordination with the relevant Government authorities in the project areas. Updates and situational analysis will be discussed with them regularly. Co-ordination with other national and international NGOs and CBOs will also be established to avoid duplication.

CWS (P/A)-ACT is also responsible for the co-ordination of PHF that includes many international NGOs and donor agencies. Co-ordination meetings are held frequently to discuss the crisis situation and possible responses as well as carry out needs assessments. Emergency Relief to Quake Affected 17 ASSA 51 Appeal

X. BUDGET

INCOME US$ Norwegian Church Aid 60,700 Christian Aid, UK 88,810 Episcopal Relief & Dev., USA 25,000 IOCC, USA 10,000 LWR 20,000 PWRDF 21,338 Kerkinactie (ICCO/GM-PCN) 1,624,590 Finnchurchaid 150,425 DanchurchAid 32,460 Methodist Relief & Development Fund 17,380 Wider Church Ministries 20,000 Disciples Week of Compassion 15,000 Presbyterian Disaster Assistance, USA 60,000 American Baptist Churches, USA 10,000 Reformed Church of America 10,000 TOTAL 2,165,422

ESTIMATED EXPENDITURE

Description Type No. of Unit Budget Budget of Unit Units Cost Rupees USD Direct Assistance Food & Non Food Items Wheat flour (80 kg @ Rs.18.00) families 15,000 1,440 21,600,000 363,025 Cooking oil (10 litre @ Rs. 80.00) families 15,000 800 12,000,000 201,681 Pulses (7 kg @ Rs. 35.00) families 15,000 245 3,675,000 61,765 Sugar (7 kg @ Rs.30.00) families 15,000 210 3,150,000 52,941 Tea leaves (1 Kg) families 15,000 200 3,000,000 50,420 Rice (40 kg @ Rs. 30.00) families 15,000 1,200 18,000,000 302,521 Salt (iodised) (1 packet ) families 15,000 10 150,000 2,521 Match Box (1 packet) families 15,000 10 150,000 2,521 Soap (4 @ Rs. 30.00) families 15,000 120 1,800,000 30,252 Sub total 63,525,000 1,067,647

Shelter kits Tent 4x4 meter family tent families 15,000 4,090 61,350,000 1,031,092 Ground sheet families 15,000 770 11,550,000 194,118 Plastic sheet families 15,000 600 9,000,000 151,261 Blanket (4 @ Rs. 1,200.00) families 15,000 4,800 72,000,000 1,210,084 Sub total 153,900,000 2,586,555

House reconstruction material Cement bags (5 @ Rs.290.00) families 15,000 1,450 21,750,000 365,546 Garder (5 @ Rs. 980.00) families 15,000 4,900 73,500,000 1,235,294 Windows (2 @ Rs.1,100.00) families 15,000 2,200 33,000,000 554,622 Door (1) families 15,000 2,700 40,500,000 680,672 Sub total 168,750,000 2,836,134

Medical camp Medical camps (2) {with Medicines} Lump sum 15,000,000 252,101 Sub total 15,000,000 252,101 Emergency Relief to Quake Affected 18 ASSA 51 Appeal

Description Type No. of Unit Budget Budget of Unit Units Cost Rupees USD

Transportation & Warehousing Material transportation trucks 600 50,000 30,000,000 504,202 Warehouse / Storage months 6 80,000 480,000 8,067 Sub total 30,480,000 512,269

Assessment & Planning Assessment Lump sum 200,000 3,361 Sub total 200,000 3,361

Project Staff - CWS (P/A)-ACT Program Coordinator 1 months 6 50,000 300,000 5,042 Assistant coordinator 1 month 6 35,000 210,000 3,529 Coordinating Officer (1) month 6 35,000 210,000 3,529 Project Manager 2 months 6 60,000 360,000 6,050 Project Officer 1 months 6 25,000 150,000 2,521 Logistics/ procurement officer 1 months 6 25,000 150,000 2,521 Sub total 1,380,000 23,193

Partner Project Officer (1) months 6 15,000 90,000 1,513 Field Officer (2) months 6 20,000 120,000 2,017 Volunteers 4 months 6 20,000 120,000 2,017 Benefits & Allowances months 6 5,500 33,000 555 Sub total 363,000 6,101

TOTAL DIRECT ASSISTANCE 433,598,000 7,287,361

Capital Items Vehicle purchase & Insurance (2) & Regi No. 2 2,500,000 5,000,000 84,034 Mobile Phones (4) No. 4 10,000 40,000 672 Satellite Phone with accessories(1) No. 1 100,000 100,000 1,681 Digital Camera (1) No. 1 50,000 50,000 840 Laptop (1) No. 1 100,000 100,000 1,681 Printer (2) No. 1 60,000 60,000 1,008 Furniture & Fixtures Lump sum 1,000,000 16,807 Desktop (1) No. 1 60,000 60,000 1,008 TOTAL CAPITAL ITEMS 6,410,000 107,731

Personnel, Administration, Operations & Support Personnel Cost CWS (P/A)-ACT Field Officer (15) months 6 225,000 1,350,000 22,689 Finance Officer (2) months 6 50,000 300,000 5,042 Admn. Officer (2) months 6 50,000 300,000 5,042 Communication Officer 1 months 6 50,000 300,000 5,042 I.T. Officer (2) months 6 50,000 300,000 5,042 Volunteers 8 months 6 40,000 240,000 4,034 Driver 4 months 6 32,000 192,000 3,227 Cook (2) months 6 20,000 120,000 2,017 Doctors (6 ) months 2 150,000 300,000 5,042 Dispensers / Health Workers (8) months 2 96,000 192,000 3,227 Staff Training and Development 3 178,500 535,500 9,000 Benefits & Allowances months 6 99,300 595,800 10,013 Sub total 4,725,300 79,417 Emergency Relief to Quake Affected 19 ASSA 51 Appeal

Description Type No. of Unit Budget Budget of Unit Units Cost Rupees USD Staff travel CWS (P/A)-ACT Local - Air travel for 4 persons trips 48 20,000 960,000 16,134 International travel - 1 person trips 2 80,000 160,000 2,689 Board & lodging (Rs.700 per room) Days 180 39,900 7,182,000 120,706 Meals & incidentals (Rs.120/person) Days 180 6,840 1,231,200 20,692 Fuel 5 Vehicles (Rs.30,000/vehicle) months 6 150,000 900,000 15,126 Maint 5 Vehicles(Rs.15,000/vehicle) months 6 75,000 450,000 7,563 Partner Travel months 6 35,000 210,000 3,529 Meals & incidentals (Rs.300/person) months 6 54,600 327,600 5,506 Sub total 11,420,800 191,946

Administration & Support Communication months 6 250,000 1,500,000 25,210 Office Rent & Repairs months 6 100,000 600,000 10,084 Utilities & Office Supplies (3 offices) months 6 150,000 900,000 15,126 Repair & Maint. (Equipments) months 6 50,000 300,000 5,042 Stationery months 6 50,000 300,000 5,042 Meals and Incidentals months 6 75,000 450,000 7,563 Security Expenses months 6 150,000 900,000 15,126 Insurance Lump sum 550,000 9,244 Sub total 5,500,000 92,437

Documentation & Coodination Documentation / Inf Dissemination Lump sum 500,000 8,403 Coordination with other stakehlders months 6 100,000 600,000 10,084 Sub total 1,100,000 18,487

Audit and Evaluation Audit & Financial Reporting Lump sum 400,000 6,723 Evaluation Lump sum 800,000 13,445 Sub total 1,200,000 20,168

TOTAL OPERATIONAL COSTS 23,946,100 402,455

TOTAL ESTIMATED EXPENDITURE 463,954,100 7,797,548

Exchange Rate Budget: 1 USD = 59.50 Emergency Relief to Quake Affected 20 ASSA 51 Appeal

EVALUATION

In line with ACT Evaluation guidelines for appeals of over $5 million, an external evaluation of the program will be initiated in all the three countries (Pakistan, Afghanistan and India). This will be done through the ACT Evaluation mechanism. The aim of the Evaluation mechanism is to “enhance transparency and accountability, and allow for lessons to be learnt”. The evaluation will help determine the relevance and fulfilment of the objectives of the project or program in question, to measure impact and effectiveness, as well as how well resources were used, and to serve as an aid to future decision making.

The evaluation will be co-ordinated by an External Team Leader who has the capacity to represent ACT and its alliance members. The programme(s) included in this Appeal will be evaluated by the team leader and two other members: a local and an expatriate who have good experience of humanitarian work and of the situation and the region. The Terms of reference will be agreed with members well in advance.

There will be also a provision made for report back to the implementing members on lessons learned from the evaluations and arising from this capacity building inputs in relation to reporting.

At present and amount of US$ 80,000 is included in this appeal. As soon as more known about the total size and extent of this appeal a more detailed budget and plan will be prepared.

ACT CO-ORDINATION AND COMMUNICATION

The scale of the emergency and the size of the appeal has an immediate and an ongoing impact on the workload and costs of the ACT CO. The workload of the program, finance, communication and administrative staff will all be increased. It is anticipated that over a the appeal period provision should be made for up to two visits per country, additional to the formal evaluation visits.

The budget allows for additional support at the ACT CO when required. It also allows for staff visits to the region over the life of the appeal and a contribution towards additional office costs where there will inevitably be overspends on the 2005 budget.

Communication and Information: Funding for the communication budget line will be used to cover expenses (travel, telecommunications, photographic, accommodation and per diems) incurred by communicators drawn from the ACT membership and the ACT CO to cover the emergency, as well as the anticipated post-crisis phase.

An amount of US$ 25,000 is included in this Appeal to cover additional costs.