Music – Entertainment Worksheet Finding the Right Music - Entertainments Providers

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Music – Entertainment Worksheet Finding the Right Music - Entertainments Providers Bride's Name:_________Groom's Name:_________Wedding Date:_______ Music – Entertainment Worksheet Finding the Right Music - Entertainments Providers Based on recommendations, meeting in bridal shows, and searching the Internet and the Yellow Pages we contacted various Music, - Entertainments Providers. We screened them and chose those that greeted us cordially, provided the information we requested in a timely manner, the people we spoke with were helpful but not too helpful and eager and they followed up. We feel that they will accommodate us well and within our budget. We also judged them by their web sites. We liked: ✓ The look and feel, ✓ That the information we were looking for was right there, ✓ That they were helpful ✓ They were neither too aggressive, nor over selling, ✓ That they included clearly posted name, address, phone and Email contact We plan to interview the following Music, - Entertainments Providers: Company Name: __________________________Person in charge: ____________________________________ Address: ___________________________________________________________________________________ City: ________________________________________ State: __________________ Zip: __________________ Phone: ______________________ Fax: _______________________ Email: ____________________________ Web Site: ______________________________ Appointment Date: ____________ Time: ____________ Company Name: __________________________Person in charge: ____________________________________ Address: ___________________________________________________________________________________ City: ________________________________________ State: __________________ Zip: __________________ Phone: ______________________ Fax: _______________________ Email: ____________________________ Web Site: ______________________________ Appointment Date: ____________ Time: ____________ Company Name: __________________________Person in charge: ____________________________________ Address: ___________________________________________________________________________________ City: ________________________________________ State: __________________ Zip: __________________ Phone: ______________________ Fax: _______________________ Email: ____________________________ Web Site: ______________________________ Appointment Date: ____________ Time: ____________ Bride's Name:_________Groom's Name:_________Wedding Date:_______ Music – Entertainment Worksheet Musicians and Entertainers Need to Know About Our Wedding Names of Family and Attendants Relation to Couple Notes Bride Groom Bride’s children - If applicable Groom’s children - If applicable Parents of the bride Parents of the groom Grandparents of the bride Grandparents of the groom Best Man Maid of Honor Bridesmaids Groomsmen Flower basket bearer Ring bearer Others for honorable mention Prelude Pre-processional Processional Bride’s entrance Recessional Cocktail Hour The Newlyweds arrive Announcing the wedding party The receiving line Background Music Toasts First dance Mother and son dance Father and daughter dance Money dance Traditional dances Cultural dances Ethnic dances Cake cutting Tossing the bouquet Garter toss Last dance Newlyweds leaving Special requests Birthdays and anniversaries mention Songs – Musical selections we do not want at our wedding Bride's Name:_________Groom's Name:_________Wedding Date:_______ Music – Entertainment Worksheet Questions for the Musicians / DJs – Entertainment* Worksheet Page 1 of 4 1st Choice 2nd Choice 3rd Choice 1st Choice 2nd Choice 3rd Choice Questions Ceremony Ceremony Ceremony Reception Reception Reception Are you available on our wedding date? May we have your business card and brochure? Do you have a web site? How long have you been accommodating weddings? Do you do this full time______ Or part time _________? What percentage of your work is with wedding? How many wedding clients have you served? Can you provide us with references we may contact? How many songs and musical pieces are in your library? Can you provide music for both ceremony and reception? Will you give us a demo tape? Will you provide us with a list of songs and music selections to choose from? Will you perform songs and musical pieces we provide if they are not in your library? What is your specialty? Will your repertoire be tailored to suit our wedding requirements? Will you accommodate special requests for songs or musical pieces we would like played at our wedding? If so, how long in advance do we need to provide them? Is there an additional charge for special requests? If we include children in the reception, can you have music, games or activities geared for them? Give examples. Can we stop by at a wedding to see your performance? * Entertainment includes games, jokes, contests etc... Bride's Name:_________Groom's Name:_________Wedding Date:_______ Music – Entertainment Worksheet Questions for the Musicians / DJs – Entertainment Worksheet Page 2 of 4 1st Choice 2nd Choice 3rd Choice 1st Choice 2nd Choice 3rd Choice Questions Ceremony Ceremony Ceremony Reception Reception Reception Do you provide a music and entertainment planner? How soon before the wedding will you go over the program with us? Will you come to our home to go over the music and – or entertainment plans? What happens to us if you back out? Do you offer a variety of wedding musicians – entertainers to choose from? Can you provide a soloist, duo or trio for our ceremony? Which? How many people will perform at our wedding? Can you provide us with professional profile of the musicians / DJ that will be assigned to our wedding? Will they require a meal? What is your standard number of hours of performance? Minimum____ Maximum____? What is the length of each set? How many sets will you play at our wedding? How often and for how long are your breaks? Will you play pre-recorded music during the break? Who will supply the tapes? Will you be able to, and prepare additional material should we want you to stay longer than planned? What do you charge for overtime? What is the latest time for making changes? Is your musicians’ attire set or can you accommodate themes and time periods? Bride's Name:_________Groom's Name:_________Wedding Date:_______ Music – Entertainment Worksheet Questions for the Musicians / DJs – Entertainment Worksheet Page 3 of 4 1st Choice 2nd Choice 3rd Choice 1st Choice 2nd Choice 3rd Choice Questions Ceremony Ceremony Ceremony Reception Reception Reception What instruments do you play? What kind of equipment do you use? Do you bring back-up equipment with you? Is basic effect lighting included in the price? If not, what is the charge? What equipment do you need the performance site to provide? Electric outlets_____________ Standing Microphones_______ Cordless microphones_______ Amplifiers_________________ Music stands______________ Chairs or stools____________ Other____________________ How long before the wedding reception will you set up? How much time do you need to set up? How much time do you need to close-up? Do you offer a choice of bridal packages? How many consultations do you provide in your package prices? Can you provide us with a flyer and a rate sheet and explain? Is travel included in the price? Are gratuities included in the price? Are taxes included in the price? What additional expenses other than overtime can we expect? Notes and Comments: Bride's Name:_________Groom's Name:_________Wedding Date:_______ Music – Entertainment Worksheet Questions for the Musicians / DJs – Entertainment Worksheet Page 4 of 4 1st Choice 2nd Choice 3rd Choice 1st Choice 2nd Choice 3rd Choice Questions Ceremony Ceremony Ceremony Reception Reception Reception How much and by when will we need to give a deposit? When is the rest due? Do you offer any discounts? Do you accept checks and credit cards? Do you offer any guarantees? Will you provide us with a written contract? Does your contract include all of OUR responsibilities, rules, and regulations, exemptions, exclusions, options etc… Does your contract include all of the responsibilities, warrantees, and guarantees offered by the band, DJ Music service provider? When do we receive the written contract, signed and dated by the person in charge? Does your contract include a 3 days cancellation clause? What are your terms of cancellation after the 3 days? Do you carry liability insurance? Are the musicians, DJ, and or entertainers insured and bonded? Are you members of any professional organizations? Can you accommodate us within our budget of $________ Notes and Comments: Bride's Name:_________Groom's Name:_________Wedding Date:_______ Music for the Ceremony RECESSIONAL Song or Musical Selection Play Song or Musical Selection Play "Air On The G String" from Orchestral Suite No.3 "Allegro Maestoso" from Water Music - G F - J S Bach - Classical Handel - Classical All You Need is Love - Beatles - Oldies At the Beginning - Anastasia - Soundtrack Beautiful Day - U2 - Popular Book of Days - Enya - Popular Brandenburg Concerto No.3 - Johann Sebastian Cowboy Take Me Away - Dixie Chicks - Country Bach - Classical Crown Imperial March - Walton "Entrance Of The Queen Of Sheba" from Solomon - George Frederic Handel - Classical Everlasting Love - Natalie Cole - Popular Forever Young - Bob Dylan - Oldies "Hallelujah Chorus" from The Messiah - George Hawaiian Wedding Song - Elvis Presley - Oldies Frideric Handel - Classical Hooked on a Feeling - Blue Swede Hornpipe - Water Music - George Frideric Handel - Classical How Sweet It Is To Be Loved By You - James I Got You, Babe - Sonny & Cher - Oldies
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