MUNICIPALITY of GREY HIGHLANDS COMMITTEE of the WHOLE JULY 5, 2010 - 10:00 A.M
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MUNICIPALITY OF GREY HIGHLANDS COMMITTEE OF THE WHOLE JULY 5, 2010 - 10:00 a.m. COUNCIL CHAMBERS AGENDA Page 1. CALL TO ORDER 1.1 Councillor Clarke 2. DISCLOSURE OF PECUNIARY INTEREST 3. OTHER BOARD AND COMMITTEE MINUTES 5-10 3.1 Resolution RESOLVE, That the Committee of the Whole receive the following Board and Committee Minutes for information purposes: 1. South Grey Museum June 10, 2010, Curator's Report 2010, Garden Committee 2010 2. Kimberley Hall June 15, 2010 3. Maxwell Hall June 16, 2010 11-17 3.2 Approved Prior Committee of the Whole Minutes for information purposes 3.3 Business Arising: 4. ANNOUNCEMENTS 5. NOTICE OF MOTION 5.1 Notice RESOLVE, That the following items be added to an agenda for discussion: 6. DELEGATIONS 6.1 10:15 a.m. - Flesherton Residents Opposed to OPA.01.2010 & Z05.2010 - Collingwood Street, Flesherton 18-20 6.2 10:30 a.m. - Jason Vurma - MultiSport - Simcoe Shores Relay August 2010 21-27 6.3 10:45 a.m. - Vera Lloyd & Glenn Weatherall - Dufferin Grey ATV Club - ATV By-law 2005-09 - Item from January 2009 Public Works Committee Meeting Page 1 of 59 COMMITTEE OF THE WHOLE AGENDA JULY 5, 2010 Page 7. PROTECTION (Silverton) 8. ADMINISTRATION (Mullin) 28-33 8.1 Terms of Reference - Boards and Committees 9. FINANCE (Mullin) 10. PLANNING (Fawcett) 11. PUBLIC WORKS AND WASTE MANAGEMENT (McQueen) 12. PUBLIC UTILITIES (Clarke) 13. PARKS, RECREATION AND CULTURE (Risk) 14. ECONOMIC DEVELOPMENT (Halliday) 15. COMMUNICATIONS 15.1. Action Items 34-35 15.1.1 Eugenia District Improvement Committee - Fencing 15.2. Information Items 36-44 15.2.1 Tourism 7 45 15.2.2 Nottawasaga Valley Conservation Authority 2009 Annual Report - (Distributed) 46-57 15.2.3 Niagara Escarpment Commission - Additions to Niagara Escarpment Planning Area - Regulation 235/10 58-59 15.2.4 Grey Bruce Regional Economic Development Partnership - Web Site Page 2 of 59 COMMITTEE OF THE WHOLE AGENDA JULY 5, 2010 Page 15.3. AMO 15.4. Resolutions Circulated from Other Municipalities 16. Communication Resolution 16.1 Resolution RESOLVE, That Committee of the Whole directs the following items from Communications be added to the next Council Agenda for necessary action. 17. MEETING DATES 17.1 Dates 2010-07-12 4:00 p.m. Council 2010-07-15 3:30 p.m. Cemetery Board 2010-07-19 10:00 a.m. Committee of the Whole (Fawcett) 2010-07-21 1:00 p.m. Committee of Adjustment 2010-07-26 10:00 a.m. Council 2010-07-27 9:30 a.m. Police Services Board 2010-07-30 10:00 a.m. Committee of the Whole (Halliday) 18. OTHER BUSINESS 19. CLOSED SESSION 19.1 Closed Session RESOLVE, That Committee of the Whole go into a closed session to discuss an item which relates to: ● The security of the properties of the municipality; ● Personal matters about an identifiable individual including municipal or local board employees; ● A proposed or pending acquisition or disposition of real property for municipal or local board purposes; ● Employee negotiations or labour relations; ● Litigation or potential litigation including matters before administrative tribunals, affecting the municipalities or local boards; ● The receiving of advice that is subject to solicitor - client privilege, including communications necessary for that purpose. ● A matter in respect of which the Council or Sub Committee has authorized a meeting to be closed under another Act; ● For the purpose of education and training. Present: Page 3 of 59 COMMITTEE OF THE WHOLE AGENDA JULY 5, 2010 Page 19. CLOSED SESSION Time: _____________ 19.2 Open Session RESOLVE, That Comittee of the Whole return to Open Session. Time:__________ 19.3 Confirmation of Action from Closed Session RESOLVE, That Committee of the Whole confirms the actions of the Closed Session as follows: 20. ADJOURNMENT 20.1 Adourn RESOLVE, That Committee of the Whole adjourn until the Call of the Chair. Page 4 of 59 South Grey Museum Board Meeting Thursday June 10th 2010 Minutes In attendance: Colleen Boer; Jan Trimble; Kevin O’Brien; Councillor Lynn Silverton; Councillor Stewart Halliday; Josie Kruzick; Christine & Mike Kirby; Peter Ryan; Sarah Redmond – Curator. 1. Agenda: Moved by Josie Kruzick, seconded by Jan Trimble that the Agenda be adopted as presented. CARRIED 2. Minutes: Moved by Jan Trimble, Seconded by Christine Kirby that the minutes to the meeting on April 2010 be approved as presented. CARRIED 3. Matters arising from the minutes: 3.1 Sarah got a copy of the Committee of the Whole resolution, approving ‘2009 surplus funds to be carried forward to 2010 capital fund’ from Deborah Crawford and will bring to Michelle Freeling 4. Financial Report: Treasurer Michael Kirby presented. Moved by Micheal Kirby, seconded by Peter Ryan that the Financial Report be accepted as presented. CARRIED 5. Curator’s Report is attached A discussion took place regarding staff requirements for maintaining the washroom facilities in the park and at the pond. MOTION: Moved by Peter Ryan, Seconded by Christine Kirby, regarding the situation of the washroom facility in Memorial Park, we wish to continue to provide access during museum open hours, but the maintenance/cleaning is not our responsibility. And, we respectfully decline to get involved with the pond washroom. Summer students, Sarah Timmins and Kira Wright reported their project work to the Board. 6. Committee Reports 6.1 Health and Safety Report: Peter’s report included light fixtures not working in gallery space. The Board agreed an electrician should be called in. The eavestrough on the pavilion has been damaged and probably needs replaced. The garbage bin at the pavilion is now gone. There are plenty of weeds around the building which need attended to. Curator will look into the lights, and the garbage and the Board agreed to schedule a work party to tackle the weeds and have a look at the eavestrough. Resolution Page 5 of 59 6.2 Garden update – Christine reported, please see attached. Kevin volunteered to provide a screen for the water barrel so it can be used and not confused as a garbage bin. The water barrel will remain in the shed until the screen is attached. 7. New Business 7.1 The Board agreed that having the Curator as the secretary may not be the best situation as the Curator reports to the Board and logistically is sometimes called away during the meetings. Lynn generously agreed to take over the role for the time being. 7.2 Stewart will take his fax machine back and the other expired equipment will be disposed of at a recycling depot. 7.3 The Fire Safety Inspection Report was received and reviewed. MOTION: Moved by Stewart Halliday, Seconded by Jan Trimble, that the Fire Safety Inspection Report was read, reviewed and accepted. Changing the doors poses a problem at this time, but will be a budget consideration for 2011. Next meeting: Thursday July 8th, 2pm The meeting adjourned at 3:50pm. ____________________________________ ________________________________ Colleen Boer, Chair Sarah Redmond, Secretary Minutes prepared June 19th 2010 Resolution Page 6 of 59 Grey Highlands= South Grey Museum Curator=s Report June 10th 2010 Board Meeting Education/Programming: 1. Night at the Museum – Sat May 22nd – only two families attended, but had very good feedback from attendees and a sense of disappointment from them that more people didn’t come out. 2. Youth Arts Festival – Sat June 5th – approximately 30 people attended. Made approximately $50 net profit. 3. Outdoor Movie Nights – June 18th (Alice in Wonderland) and July 16th (TBA) 4. Emancipation Celebration –bus trip to Harrison Park on Sat July 31st as fundraiser – will start marketing soon 5. Summer Camp – Kira is working on programming for the summer, including a summer camp 6. EduKit – has gone out again to teacher in Dundalk (6th time) Exhibits: 1. Child’s Play – many positive comments on this exhibit so far. Grants/Donations: 1. Young Canada Works – Two summer students started last week. 2. Summer Experience Program – Student confirmed for the position of Museum Assistant to start on July 13th 3. Flesherton Foundation – application made to cover materials for summer documentation project – still to hear from them. 4. Community Foundation Grey Bruce – approved for $500 to purchase tables for use in programming (4 portable picnic tables and one folding 6’ table), also receiving $728.81 through Margaret Norquay Endowment Fund. Colleen to attend cheque presentation on June 14th. 5. In-kind donations – water from Ice River Springs, pop from Foodland and sausages from Maxwell Meats much appreciated. 6. CMOG – application has arrived, will be submitted by deadline of June 30th 7. OMAFRA - $2.00 supplement for summer student wages has been approved. Building: 1. Graffiti – new graffiti found on washroom and table and small amount on sign. Removal is in progress. 2. Bench Installation - Other: 1. New printer and router - new printer/scanner/fax and router purchased and installed, all computers are now networked and online. Thanks to Andy Fawcett, a GHSS student for installing free-of-charge. 2. Curator on holiday – June 12th -17th. Summer students will be here. 3. Summer student updates – students to report. Resolution Page 7 of 59 South Grey Museum Heritage Garden th The Garden Committee met on May 28 to discuss this year's plans for the gar I ens, now coming out of hibernation. S\V?- ~ said that she hoped the rock seat will be installed SOOll. If not, J I sie will ake another look at her supplier. The new raised beds on the boulevard were uncovered and <leaned up. There re some gaps to fill, and Fay Jensen will look at the original plan and make tecommen I atiohs f<j>rIrePlacements.