TENTATIVE, SUBJECT TO CHANGE
MEETING OF THE BOARD OF EDUCATION OF BALTIMORE COUNTY, MARYLAND
OPEN SESSION
Tuesday, April 26, 2005 5:30 P.M.-Closed Session, 7:30 P.M.-Open Session Educational Support Services Building
I. PLEDGE OF ALLEGIANCE
II. SILENT MEDITATION IN REMEMBRANCE
III. AGENDA Consideration of the agenda for April 26, 2005
IV. MINUTES Consideration of the Open and Closed Session Minutes of March Exhibit A 22, 2005
V. ADVISORY AND STAKEHOLDER GROUPS
VI. SPECIAL ORDER OF BUSINESSS – “Kids Helping Hopkins” (Dr. Hairston/Dr. Johns) Presentation
VII. SUPERINTENDENT’S REPORT – Greater Baltimore Jewish Council, Elijah Cummings’ Youth Program in Israel
VIII. OLD BUSINESS A. Consideration of the Proposed Changes to Policy 3125 – (Ms. Burnopp) School Activity Funds (Third Reading) Exhibit B B. Consideration of the Proposed Changes to Policy 4004 – (Mr. Rauenzahn) Suspected Child Abuse by an Employee of the Baltimore Exhibit C County Public Schools (Third Reading)
IX. REPORTS
A. Recognition of National Library Month (Mr. Sasiadek)
B. Recognition of School Psychologists’ Week, May 1-7, 2005 (Mr. Sasiadek)
C. Recognition of Pupil Personnel Worker Week, May 2-6, 2005 (Mr. Sasiadek)
D. Report on School Staffing (Dr. Peccia) Exhibit D
E. Elementary Reading Update (Ms. McMahon) Exhibit E Board of Education April 26, 2005 Open Session Agenda Page 2
X. NEW BUSINESS A. Consideration of consent to the following personnel matters: (Dr. Peccia) 1. Transfers Exhibit F 2. Termination of Leaves Exhibit G 3. Sabbaticals Exhibit H 4. Retirements Exhibit I 5. Resignations Exhibit J 6. Leaves of Absence Exhibit K 7. Deaths Exhibit L 8. Administrative Appointments Exhibit M B. Consideration of consent to the following contract awards: (Mr. Gay/Mr. Sines) Exhibit N 1. eCatalog Contracts (a through r) a. eCatalog – First Aid Supplies b. eCatalog – Handwriting Materials c. eCatalog – Interscholastic Athletic Equipment and Supplies d. eCatalog – Interscholastic Football Supplies and Equipment e. eCatalog – Library Instructional Media f. eCatalog – Media Supplies—Elementary g. eCatalog – Media Supplies—Secondary h. eCatalog – Media Supplies—Special Education i. eCatalog – Medications j. eCatalog – Music—Instrumental Supplies k. eCatalog – Music—Vocal Supplies l. eCatalog – Physical Education Supplies and Equipment m. eCatalog – Technology Education Equipment and Supplies n. eCatalog – Textbooks—Elementary School Textbooks o. eCatalog – Textbooks—High School Textbooks p. eCatalog – Textbooks—Middle School Textbooks q. eCatalog – Textbooks—Special Education School Textbooks r. eCatalog – Unique Office Supplies (Classroom/ School Office) 2. Athletic Officiating 3. Office of Science – PreK-12 Curriculum Materials and Equipment 4. Maryland State Assessment Home Report Distribution 5. Roof Replacements at the Human Resources’ Building and Building C Board of Education April 26, 2005 Open Session Agenda Page 3
X. NEW BUSINESS (cont) 6. TV/VCR Bracket Supply & Installation 7. Utility Easement at Woodholme Elementary School 8. Design Build Services for Modifications to the Heating/ Cooling Systems at Deer Park Elementary School 9. Toilet Partition Replacement at Loch Raven High School 10. Boiler Replacement at Patapsco High School 11. Gymnasium Lighting Upgrade at Pikesville Middle School 12. Design Services for Systemic Renovations at Sparrows Point Middle School 13. Kitchen Exhaust Hood Replacements at Franklin and Deer Park Middle Schools 14. Relocation of Overhead Phone Cables at Windsor Mill Middle School 15. Contract Modification – Underground Electrical Contract (Construction Package 16-A) at Windsor Mill Middle School 16. Contract Modification – Steel Contract (Construction Packages 5-A and 5-B) at Windsor Mill Middle School
XI. INFORMATION A. Revised 2004-2005 School Calendar Exhibit O
B. Revised Rule 4004 – PERSONNEL: General - Suspected Exhibit P Child Abuse and Neglect of a Student by an Employee of the Baltimore County Public Schools C. Southwest Area Educational Advisory Council Meeting Exhibit Q Minutes of March 16, 2005
XII. ANNOUNCEMENTS A. Public Comment on Proposed Staffing Plan for Special Education 2005-2006 (Second Reading) B. Public Comment
Next Board Meeting May 10, 2005 7:30 PM Greenwood Exhibit A
TENTATIVE MINUTES BOARD OF EDUCATION OF BALTIMORE COUNTY, MARYLAND Tuesday, March 22, 2005
The Board of Education of Baltimore County, Maryland, met in open session at 5:37 p.m. at Greenwood. President James R. Sasiadek and the following Board members were present: Mr. Donald L. Arnold, Mr. Luis E. Borunda, Mr. Nicholas P. Camp, Mr. Thomas G. Grzymski, Ms. Frances A.S. Harris, Dr. Warren Hayman, Mr. Rodger C. Janssen, Ms. Ramona N. Johnson, Mr. Michael P. Kennedy, and Ms. Joy Shillman. In addition, Dr. Joe A. Hairston, Superintendent of Schools, and staff members were present.
President Sasiadek reminded Board members of community functions scheduled for March and April as well as Board of Education events.
Mr. Sasiadek welcomed Dr. Carl Smith and Kitty Blumsack from Maryland Association of Boards of Education (MABE). Board members completed the Key Work Survey for MABE.
At 5:59 p.m., Mr. Kennedy moved the Board go into closed session to discuss personnel matters pursuant to the Annotated Code of Maryland, State Government Article, §10-508(a)(1). The motion was seconded by Mr. Janssen and unanimously approved by the Board.
CLOSED SESSION MINUTES
Dr. Donald Peccia, Executive Director of Human Resources, reviewed appointments to be considered this evening with Board members.
At 6:17 p.m., Mr. Janssen moved the Board adjourn for a brief dinner recess. The motion was seconded by Ms. Shillman and approved by the Board.
OPEN SESSION MINUTES
The Board of Education of Baltimore County, Maryland, reconvened in open session at 7:39 p.m. at Greenwood. President James R. Sasiadek and the following Board members were present: Mr. Donald L. Arnold, Mr. Luis E. Borunda, Mr. Nicholas P. Camp, Mr. Thomas G. Grzymski, Ms. Frances A.S. Harris, Mr. John Hayden, III, Dr. Warren Hayman, Mr. Rodger C. Janssen, Ms. Ramona N. Johnson, Mr. Michael P. Kennedy, and Ms. Joy Shillman. In addition, Dr. Joe A. Hairston, Superintendent of Schools, and staff members were present.
PLEDGE OF ALLEGIANCE
The open session commenced with the Pledge of Allegiance to the Flag, which was led by Kerry Church, followed by a period of silent meditation for those who have served education in the Baltimore County Public Schools. Board of Education March 22, 2005 Open and Closed Session Minutes Page 2
MINUTES
Mr. Camp requested a correction of gender in the Board of Education Open and Closed Minutes of February 22, 2005, Mr. Sasiadek declared the minutes approved as corrected on the website.
Mr. Sasiadek informed the audience of the previous sessions in which Board members had participated earlier in the afternoon.
ADVISORY AND STAKEHOLDER COMMENTS
Mr. Mike German, Baltimore County Student Council President, reported on BCSC general assembly on March 10th and discussed plans for the upcoming high school summit.
Mr. Michael Moore, Chair of the Central Area Educational Advisory Council, announced its meeting on April 14th hosting a panel discussion on gifted and talented programs.
Mr. Walter Hayes, Chair of the Northeast Area Educational Advisory Council, reported on the discussion of Cognos at its last meeting and additional history field trips. He expressed concern over the enforcement of liability insurance when utilizing school facilities.
Mr. Stephen Crum, a Southeast Area Educational Advisory Council representative, reported on various new projects countywide including a new 1,800 housing unit in the southeast area.
Mr. Michael Franklin, President of the PTA Council of Baltimore County, announced the M-PAC (Maryland Parent Advisory Council) public forum to be held on March 24 at New Town High School.
Ms. Jasmine Shriver, Chair of the Special Education Citizens Advisory Committee, commended Dr. Hairston for his move forward on outlining mandates for special education achievements.
Mr. Ronald Watson, a representative of the Superintendent’s Student Advisory Council, reported on its meeting, which included the quality of county and State education programs, No Child Left Behind Act, and Blueprint for Progress.
Ms. Cheryl Bost, President of the Teachers Association of Baltimore County, reflected on the Minnesota community school tragedy. Ms. Bost also announced the celebration of National Teacher Day and TABCO’s Retirement and Recognition dinner on May 3, 2005.
Board of Education March 22, 2005 Open and Closed Session Minutes Page 3
SUPERINTENDENT’S REPORT
Dr. Hairston shared a news clip from the BCSC general assembly meeting in March to Board members.
At the Statewide Black Saga Competition, Dr. Hairston recognized the following elementary schools that placed first, second, and third: Deep Creek, Cromwell Valley, and Battle Grove Elementary Schools, respectively. In the middle school division, teams from Loch Raven and Franklin placed in the top ten.
Other activities attended by Dr. Hairston were the Model United Nations Conference at Towson University, where 80 BCPS students worked through a model representation of the United Nations focusing on genocide; Future Business Leaders of America (FBLA) workshop at the College of Notre Dame; Reading Makes Cents kick-off at Perry Hall Middle School; Blue Ribbon Ceremony in Annapolis honoring Sparks Elementary School and the other 2005 award winners; and the Essex-Middle River-White Marsh Chamber of Commerce breakfast where students participated on a panel responding to various issues.
RECOGNITION OF ADMINISTRATIVE APPOINTMENTS
Dr. Alpheus Arrington, Director of Human Resources, recognized the administrative appointments approved at the March 8, 2005 Board meeting as follows:
NAME FROM TO Mr. Kenneth Dickson Assistant Director, Special and Coordinator of Gifted and (Effective March 9, 2005) Gifted Education Services Talented Education and Magnet Norfolk Public Schools Programs Department of Special Programs, PreK-12
Ms. Kelly J. Erdman Teacher/Social Studies Assistant Principal (Effective March 9, 2005) Loch Raven High School Towson High School
Mr. Andrew D. Last Teacher/Spanish Assistant Principal (Effective March 9, 2005 Hereford High School Dulaney High School
Mr. John S. Palmer Teacher/Technology Integration Assistant Principal (Effective March 9, 2005) New Town Elementary School Franklin Elementary School
Mr. Brian G. Stoll Teacher/Resource Supervisor, Magnet Schools (Effective March 9, 2005) Department of Special Programs, Department of Special Programs, PreK-12 PreK-12
Board of Education March 22, 2005 Open and Closed Session Minutes Page 4
REPORTS
The Board received the following reports:
A. Recognition of March as Professional Social Work Month – On motion of Mr. Arnold, seconded by Mr. Kennedy, the Board adopted a resolution proclaiming March 2005 as National Social Work Month.
B. Reported on Proposed Board Meeting Schedule, 2005-2006 – Mr. Sasiadek reviewed the proposed Board meeting dates for the upcoming year with Board members. Ms. Sasiadek noted that the Board will vote on the proposed schedule at the April 12, 2005 Board meeting.
C. Report on Proposed Changes to Policy 3125 – Ms. Barbara Burnopp, Executive Director of Fiscal Services, reviewed with the Board the proposed changes to Policy 3125. She noted the changes aligning policy and rule are consistent with business practices.
Mr. Sasiadek stated these changes were presented to the Budget & Audit and Policy Adhoc committees.
D. Report on Proposed Changes to Policy 4004 – Mr. Dale Rauenzahn, Executive Director of Student Support Services, provided an overview of the proposed changes to the Board. This policy was revised by a committee of interagency partners and applies to employees and groups not seen as employees such as substitutes, volunteers, student teachers, and student interns. He also noted the policy was expanded to include neglect and inappropriate behavior, which includes verbal abuse.
With regards to Rule 4004, Mr. Hayden expressed concern over the length of steps and numerous reports that need to occur. He suggested that the rule be reviewed, consider truncating the process, and look at other jurisdictions with regard to the process.
In regards to a question from Mr. Kennedy, Mr. Rauenzahn responded the process cannot be shortened due to the need to investigate with interagency partners. Mr. Rauenzahn noted the process described in the policy and rule is a legal process that BCPS must go through with the Department of Social Services (DSS) and the police department. Mr. Rauenzahn stated there are only three reports required and that these reports are repeated throughout the text of Rule 4004.
With regards to Policy 4004, Mr. Kennedy asked how the school system addresses the conduct of a contractor. Mr. Rauenzahn responded since the contractor is not a direct employee, this issue would be handled by the police department. The school system must report any issues with non-employees verbally to the police department within 24 hours and in writing within 48 hours of the incident.
Board of Education March 22, 2005 Open and Closed Session Minutes Page 5
REPORTS (cont)
Ms. Shillman asked for clarification on parental involvement.
Ms. Johnson shared an article that references the underreporting of child abuse including lack of data. Ms. Johnson inquired about the process when a child suspects abuse and to whom can they turn for assistance. Mr. Rauenzahn responded the Executive Directors of Schools and the Department of Human Resources move rapidly by looking into the incident and determining what precautions can be taken immediately. Mr. Rauenzahn noted the school system’s ability to investigate is limited because of the policy and DSS investigations. He stated students can seek help through social workers and guidance counselors at every school and through community workers.
Dr. Hayman was troubled over the reporting process and hopes the necessary paperwork and time in terms of responding could be reduced. Mr. Rauenzahn stated there are major changes in the process which reflect the law and the practice of the school system to ensure students are safe. Dr. Hayman stated the school system has a responsibility to discuss issues with its partners and improve the process.
With regards to Ms. Shillman’s question, Mr. Rauenzahn responded that by law the school system is required to train every employee on the process of reporting abuse.
PERSONNEL MATTERS
On motion of Mr. Kennedy, seconded by Dr. Hayman, the Board approved the personnel matters as presented on Exhibits E, F, G, H, and I. (Copies of the exhibits are attached to the formal minutes.)
CONTRACT AWARDS
The Building and Contracts Committee, represented by Mr. Kennedy, recommended approval of items 1 through 12 (Exhibit J). Mr. Janssen separated item 2 and 3 for further discussion.
Dr. Hayman asked how the two schools being recommended for window blind replacement on the list. Mr. Sines responded there was insufficient funding to include all renovation components under the original Perks Reuter report. Therefore, schools were identified based on age of building and State matching funds. Dr. Hayman requested a priority list of schools scheduled for window and blind replacement.
Ms. Shillman requested clarification on the process for determining which schools receive State funding.
Board of Education March 22, 2005 Open and Closed Session Minutes Page 6
CONTRACT AWARDS (cont)
With regards to item 2, Mr. Janssen asked how the services were funded last year. Ms. Phyllis Bailey, Executive Director of Special Programs, PreK-12, responded the trial period has ended and the process is now being formalized.
With regards to item 3, Mr. Janssen inquired about the fairly small cost. Mr. Gay responded this contract establishes spending authority from the Board should stage curtains need replacing or cleaning.
The Board approved items 1 through 12.
1. Contract: Benchmark Assessment Program and Related Services
2. Multi-media Web-based Instructional Materials
3. Stage Curtains – Provide, Clean, Repair, and Install Stage Curtains & Systems, Track, Scrim & Parts and Materials-Hardware
4. Title I – Memorandum of Understanding between the Board of School Commissioners of Baltimore City and the Board of Education of Baltimore County
5. Water Treatment for Critical Equipment
6. Window and Blind Replacement at Halstead Academy
7. Interior Lighting Upgrade at Loch Raven Academy
8. Fire Alarm System Upgrade at McCormick Elementary School
9. Window and Blind Replacement at Pot Spring Elementary School
10. Window and Blind Replacement at Powhatan Elementary School
11. Various Construction Packages at Windsor Mill Middle School
12. Contract Modification: Systemic Renovations at Stemmers Run Middle School
LEGISLATION UPDATE
On motion of Mr. Grzymski, seconded by Mr. Janssen, the Board voted to support SB 834 – Pilot Program to Study and Improve Screening Practices for Autism Spectrum Disorders (Cross file of 579).
On motion of Mr. Grzymski, seconded by Mr. Janssen, the Board voted to support SB 939 – Education – State Aid for Public Elementary and Secondary Education – Trigger Provision – Repeal (Cross file of 560).
Board of Education March 22, 2005 Open and Closed Session Minutes Page 7
INFORMATION
The Board received the following as information:
A. Revised Rule 4004 – PERSONNEL: General - Suspected Child Abuse and Neglect of a Student by an Employee of the Baltimore County Public Schools
B. Revised Rule 5140 – STUDENTS: Enrollment and Attendance
C. Revised Rule 6114 – INSTRUCTION: Elementary and Secondary – Schedules: Severe Weather
D. Revised Rule 8132 – INTERNAL BOARD POLICIES: Organization – Control and Communications
ANNOUNCEMENTS
Mr. Sasiadek made the following announcements:
• The Board of Education of Baltimore County will hold a public hearing on the proposed boundaries for Woodholme Elementary School on Wednesday, March 23, 2005 at Pikesville High School beginning at approximately 7:00 p.m. Sign-up for the public to comment begins at 6:00 p.m. Each speaker would be allotted three minutes to present their topic to the Board.
• Schools and offices will be closed for Spring Break from March 25 – April 1, 2005. Schools and offices will reopen on Monday, April 4, 2005.
• The Northwest Area Educational Advisory Council will meet on Thursday, April 7, 2005 at Randallstown Elementary School.
• The next regularly scheduled meeting of the Board of Education of Baltimore County will be held on Tuesday, April 12, 2005, at Greenwood. The meeting will begin with an open session at approximately 5:00 p.m. After the Board adjourns to meet in closed session, followed by a brief dinner recess, the open meeting will reconvene at approximately 7:30 p.m. The public is welcome at all open sessions. The Board will host the Area Educational Advisory Council for dinner on April 12, 2005 from 6:00 p.m. to 7:30 p.m.
Mr. Sasiadek reminded speakers to refrain from discussing any matters that might come before the board in the form of an appeal, as well as any personnel matters.
Board of Education March 22, 2005 Open and Closed Session Minutes Page 8
PUBLIC COMMENT
Mr. Muhammad Jameel asked the Board to consider approving two Muslim holidays on the school calendar.
Ms. Almira Contractor requested the Board add two Muslim holidays to the school calendar.
Mr. Qutub Syed requested that the Board add two Muslim holidays to the school calendar.
Mr. Saif Syed, a student, stated the school system needs to be proactive and asked the Board to add the two Muslim holidays to the school calendar.
Dr. Bash Pharoan expressed concern over the calendar committee members. He believes the calendar committee is the responsibility of parents and students first, teachers second, and school administrators third.
ADJOURNMENT
At 9:49 p.m., Mr. Arnold moved to adjourn the open session. The motion was seconded by Mr. Kennedy and approved by the Board.
Respectfully submitted,
______Joe A. Hairston Secretary-Treasurer
bls Exhibit B
BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: April 26, 2005
TO: BOARD OF EDUCATION
FROM: Dr. Joe A. Hairston, Superintendent
SUBJECT: POLICY 3125 - NON-INSTRUCTIONAL SERVICES: FISCAL SERVICES ACCOUNTING AND CASH MANAGEMENT: SCHOOL ACTIVITY FUNDS
ORIGINATOR: J. Robert Haines, Deputy Superintendent, Business Services
RESOURCE PERSON(S): Barbara Burnopp, Executive Director, Fiscal Services
RECOMMENDATION
Board consideration is requested of proposed changes to Board Policy 3125 – Accounting and Cash Management: School Activity Funds. This policy was updated as part of the initiative of the Division of Business Services to update outdated Board Policies. This policy was adopted in 1968, and revised in 1980 and 2000. Changes were made to outline responsibility for School Activity Funds, and to incorporate Rule 3132.1, which was recommended for deletion. Rule 3125 was created instead. The Board Policy Review Committee reviewed this policy on February 16, 2005. This is the third reading of the proposed changes to the policy.
Attachment I - Policy 3125 - NON-INSTRUCTIONAL SERVICES: Fiscal Services Accounting and Cash Management: School Activity Funds
1 POLICY 3125
NON-INSTRUCTIONAL SERVICES: Fiscal Services
Accounting and Cash Management: School Activity Funds
[1. Purpose]
THE BOARD OF EDUCATION RECOGNIZES THAT SCHOOLS MAY MAINTAIN [S]school activity funds [should] TO promote the general welfare of all [the] students and facilitate the normal extracurricular activities of the school. Projects [which] THAT produce or disburse funds in support of school activities must contribute directly to the educational experience or morale of the students and may not conflict with nor supplant the instructional program.
[2. Definition
These funds are generated by activities within a school, such as school stores, publications, social and athletic events, etc.] AS USED IN THIS POLICY, [T]the term “school ACTIVITY funds” means all FUNDS GENERATED BY SCHOOL- SPONSORED ACTIVITIES AND MAINTAINED IN SCHOOL BANK ACCOUNTS. [monies coming into and leaving the school’s possession. Cafeteria funds are excluded from this definition.]
[3. Responsibilities]
SCHOOL ACTIVITY FUNDS SHALL BE MANAGED IN ACCORDANCE WITH SOUND BUSINESS PRACTICES, INCLUDING ADHERENCE TO ACCEPTED ACCOUNTING PRACTICES. The Superintendent [of Schools] is responsible for recommending to the Board of Education all [new] policies [and changes in policies] with regard to the [supervision and administration] FINANCIAL MANAGEMENT of school activity funds.
[4. Management
All monies collected by school employees and by student treasurers shall be receipted, accounted for, and directed, without delay, to the proper location of deposit. In no case shall monies be left overnight in schools, except in safes provided for safekeeping of valuables, and even then not to exceed more than a few dollars. All schools shall provide for making bank deposits after regular banking hours in order to avoid leaving money in the school overnight.]
2 POLICY 3125
[5. Procedures
Procedures regarding this fund are outlined in the Manual for Receipts and Disbursements Accounting of School Funds.]
[Also see rule “Auditing: School Activity Funds” in this series]
RELATED POLICIES: POLICY 3132, INTERNAL AUDIT, ALL FUNDS POLICY 2211, SCHOOL PERSONNEL, PRINCIPAL
ALL CAPS indicate new material. Brackets [] indicate deleted material.
Policy: Board of Education of Baltimore County Adopted: 9/18/68 Revised: 6/19/80 Revised: 8/17/00 REVISED: ______
3 Exhibit C BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: April 26, 2005
TO: BOARD OF EDUCATION
FROM: Dr. Joe A. Hairston, Superintendent
SUBJECT: POLICY AND RULE 4004
ORIGINATOR: Rita Fromm, Chief of Staff
RESOURCE PERSON(S): Dale Rauenzahn, Executive Director, Student Support Services
RECOMMENDATION
That the Board of Education approves revisions to Policy 4004, Suspected Child Abuse and be aware of revisions to Superintendent’s Rule 4004. This is the third reading of Policy 4004.
******
Background Information:
Estimated Operating Funds Fiscal Impact: $ N/A for FY ______Possible Funding Source: __
Appendix I – Policy 4004
1 Appendix I
DRAFT POLICY 4004
PERSONNEL: General
Suspected Child Abuse, NEGLECT, AND/OR INAPPROPRIATE BEHAVIOR [of] TOWARDS A STUDENT by an Employee of the Baltimore County Public Schools
[Any employee] AN EMPLOYEE, SUBSTITUTE, VOLUNTEER, STUDENT TEACHER, OR STUDENT INTERN suspected of child abuse, NEGLECT, AND/OR INAPPROPRIATE BEHAVIOR TOWARDS A STUDENT will be dealt with in accordance with applicable laws and school system rules. The Superintendent of Schools will establish procedures for reporting such cases to the appropriate authorities and will administer disciplinary action, when necessary.
Legal References: Resetar v. State Board of Education, 284 Md. 537, 299 A.2d 225, cert. denied, 444 U.S. 838 (1979) Annotated Code of Maryland, Family Law Article, §5-701 ET SEQ Annotated Code of Maryland, Education Article, §6-107, 108, 202 Education COMAR, 13A.12.05.02C(4) Education COMAR, 13A.08.01.13A, B, D, E
Policy Board of Education of Baltimore County Adopted: 4/16/94 REVISED ______
2 Exhibit D BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: April 26, 2005
TO: BOARD OF EDUCATION
FROM: Dr. Joe A. Hairston, Superintendent
SUBJECT: REPORT ON SCHOOL STAFFING 2005-2006
ORIGINATOR: J. Robert Haines, Deputy Superintendent, Business Services
RESOURCE PERSON(S): Dr. Donald Peccia, Executive Director of Human Resources Dr. Alpheus Arrington, Director of Human Resources
INFORMATION
The Board of Education will be updated on the school staffing plan for 2005- 2006.
Attachment
Staffing Schools Baltimore County Public Schools 2005-2006 School Year
This document sets forth the manner in which the Department of Personnel will implement the requirements of the No Child Left Behind (NCLB)Act of 2001 NCLB requires that all teachers of core academic subjects working in Title I and non-Title I schools be highly qualified by the end of the 2005-2006 school year.
NCLB defines the following areas as core academic subjects: • English • Reading and language arts • Mathematics • Science • Social Studies, civics, and government, history, geography, economics • Foreign languages • Art, music, dance, drama/theatre
The Baltimore County Public School System is committed to recruiting and hiring highly qualified teachers for all schools according to State law and as approved by the Board of Education in the Blueprint for Progress and the Master Plan. Teacher staffing will occur as follows: Department of Personnel will devote its efforts to filling vacancies in critical shortage areas for Title I (elementary/middle schools) and Priority 1 and 2 middle and secondary schools until May 31, 2005. Vacancies in non-critical shortage areas will be filled based on performance goals and indicators and individual school needs. After May 31, 2005, the Department of Human Resources will recruit and hire teachers for all school vacancies. The Executive Director of Human Resources will monitor and report the transfer, assignment, and hiring of all teachers.
Classroom Subjects identified as Critical Shortage:
• Mathematics • English • Science • Special Education • World Languages (Spanish) • Reading Specialists
2 Performance Goal 1
By 2007, all students will reach high standards, as established by the Baltimore County Public Schools and State proficiency levels in reading/language arts, mathematics, science, and social studies.
Performance Indicators for Goal 1
1.1 All diploma-bound students in grades 3-8 and 10 will meet or exceed Maryland School Assessment (MSA) standards. (State standard)
1.4 All students who earn a certificate of attendance will have documented evidence of their attainment of knowledge and skills within their prescribed programs. (State standard)
1.12 All students will acquire one fine arts credit by passing a course that is driven by the Maryland Content Standards. (State standard)
1.13 All students successfully completing Algebra I, biology, English 9, geometry, and government will pass the Maryland High School Assessment on their first attempt. (BCPS standard)
Performance Goal 3
By 2005-2006, all students will be taught by highly qualified teachers.
Performance Indicators for Goal 3
3.1 All teachers and paraprofessionals will meet the requirements for “highly qualified,” as defined by No Child Left Behind and the Bridge to Excellence in Public Schools Education Act. (BCPS standard)
3.3 All mathematics teachers in middle schools will demonstrate content mastery through comprehensive testing or will possess a Maryland State Department of Education teaching certificate with an endorsement in secondary mathematics. (BCPS standard)
3.4 All new teachers in Title I schools will meet the standard of “highly qualified” when hired. (State standard)
3 Staffing Timelines
March 24 Principals’ Organizational Worksheets are to be completed. 1. Each area’s Executive Director of Schools will review and approve the instructional component of a school’s organization. 2. Upon the completion of the Executive Directors of Schools review and approval and the systemwide transfer meeting, personnel officers will identify and begin to fill vacancies in critical shortage subject areas by transfers and new hires in Title I (elementary/middle schools) and Priority 1 and 2 Secondary Schools. 3. All other vacancies will begin to be filled based upon performance goals and indicators and individual school needs.
May 10 Annual Transfer Meeting
The transfer process begins with the annual transfer meeting on May 10, 2005. Transfers of teachers will be allowed based upon performance goals and indicators (see page 2) and individual school needs.
1. Transfers between Title 1 (elementary/middle schools) and Priority 1 or 2 Schools will be allowed based upon performance goals and indicators and individual school needs.
2. Transfers from a Title 1 (elementary/middle schools) or Priority 1 or 2 School to a non-Title 1 or non-Priority 1 or 2 School will be allowed based upon performance goals and indicators, individual school needs and when a highly qualified replacement is available to fill the resultant vacancy.
3. Transfers of highly qualified teachers from non-Priority or non-Title 1 Schools to Title 1 or Priority 1 or 2 Schools will be allowed based upon performance goals and indicators and individual school needs.
4. Transfers of highly qualified teachers between non-Priority and non- Title 1 Schools will be allowed based on performance goals and indicators and individual school needs.
5. Transfers of non-critical shortage areas will be allowed based on performance goals and indicators and individual school needs.
6. All highly qualified teachers returning from leave or being excessed will be considered first by principals of Title 1 (elementary/middle schools) or Priority 1 or 2 Schools before being assigned to other vacancies.
4 7. The Office of Personnel will begin to involuntarily transfer non-highly qualified teachers in core subject areas from Title I Schools to non Title I Schools, beginning with the 2005-2006 school year.
June 1 The Office of Personnel will fill all vacancies in all schools.
5 REPORT ON SCHOOL STAFFING BALTIMORE COUNTY PUBLIC SCHOOLS 2005 - 2006
Dr. Donald A. Peccia Executive Director
Dr. Alpheus Arrington Director of Personnel Report on School Staffing 2005 - 2006
What we will be presenting:
„ No Child Left Behind (NCLB) Act of 2001
„ Highly Qualified Core Subject Teachers and Para Educators
„ Department of Human Resources Support to Teachers and Para Educators
„ Teacher Recruitment and Hiring: 2005-2006
„ Teacher Transfers The No Child Left Behind Act of 2001 (NCLB) Requires:
„ All teachers hired after the first day of school in year 2002-2003, who teach in “core academic subjects,” must be “highly qualified”.
„ By the end of the 2005-2006 school year, all public school teachers (elementary and secondary) who teach in “core academics” must be highly qualified regardless of whether they are paid with Title I funds.
„ All paraprofessionals hired in Title I schools must be highly qualified by January 8, 2006. The legislation defines the following areas as core academic subjects:
„ English „ Reading or Language Arts „ Mathematics „ Science „ Civics and Government „ Economics „ Geography „ Foreign Language „ Arts HR Support to Teachers and Para Educators
„ Letters sent to all conditional teachers „ Letters sent to all non-HQ core teachers in Title I Schools „ Letters sent to all non-HQ paraeductors „ Presentation to all school principals „ Presentation to all Title I principals „ School visits by personnel officers „ Regional meetings with Title I and special education teachers Core Subject Teachers
Total – Core Subject Teachers 6449
Total Highly Qualified Teachers Core Subjects 5451 85% Total Non Highly-Qualified Teachers Core Subjects 998 15% Non Highly-Qualified Teacher Certifications 2005-2006
Professional, 473, 47%
Conditional, 525, 53% Highly Qualified and Non-Highly Qualified Para Educators 2005-2006
1200 1030 1000 768 800
600
400 258 200 60 0
H ig h ly T Q it u le a I T l H i if tl ie ig e d h I l N y o Q n u - a H l ig if h ie d ly Q u a l if T ie o d ta l P a ra e d u c a to rs HR Support to Teachers and Para Educators
„ Collaboration with Department of Professional Development and Department of Federal and State Programs to: a. Provide tuition and textbook reimbursement b. Provide courses for certification
„ Resident Teachers Program „ Great Beginnings Program „ Teacher recruitment „ Signing bonuses and relocation stipends „ Salary step for retired highly qualified teachers Teacher Recruitment and Hiring
Teacher staffing will occur as follows:
„ The Office of Personnel will devote its efforts to filling vacancies in critical shortage areas for Title I and Priority 1 and 2 middle and secondary schools until May 31, 2005. Teacher Recruitment and Hiring
„ Beginning June 2005, the Office of Personnel will recruit and hire teachers for all school vacancies. Teacher Transfers
„ Transfers of teachers will be allowed based upon performance goals and indicators, and individual school needs.
„ Non-highly qualified teachers in core academic subjects hired in Title I Schools for the 2004- 2005 school year will be involuntarily transferred to non-Title I Schools.
„ These transfers will be done to comply with the requirements of the No Child Left Behind (NCLB) Act. Summary
„ No Child Left Behind Act (NCLB)
„ BCPS Initiatives to support teachers
„ School Staffing Plan for 2005-2006
„ Teacher Transfers
„ Transfer of non-highly qualified core academic teachers from Title I Schools Exhibit E BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: April 26, 2005
TO: BOARD OF EDUCATION
FROM: Dr. Joe A. Hairston, Superintendent
SUBJECT: ELEMENTARY READING UPDATE
ORIGINATOR: Kathleen McMahon, Executive Director, Elementary Programs
RESOURCE PERSON(S): Jane Lichter, Coordinator, Elementary Programs
INFORMATION
The Board of Education will be updated on the progress of the implementation of the Baltimore County Public Schools Elementary Reading Program.
Appendix I – BCPS Reading Program BBCCPPSS RReeaaddiinngg PPrrooggrraamm
Baltimore County Board of Education April 26, 2005 WWhhaatt iiss tthhee CCoorree RReeaaddiinngg PPrrooggrraamm?? PPrreekkiinnddeerrggaarrtteenn
• Open Court Prekindergarten Reading Program
(Systemwide Implementation 2004-2005) WWhhaatt iiss tthhee CCoorree RReeaaddiinngg PPrrooggrraamm?? KKiinnddeerrggaarrtteenn
• Open Court Phonemic Awareness and Phonics Kits (Systemwide Implementation 2001)
• Wright Group Shared Reading Materials WWhhaatt iiss tthhee CCoorree RReeaaddiinngg PPrrooggrraamm?? 11st--33rd GGrraaddeess
• Open Court Phonics Kits
• Houghton Mifflin A Legacy of Literacy
(Systemwide Implementation 2001) WWhhaatt iiss tthhee CCoorree RReeaaddiinngg PPrrooggrraamm?? 44th-- 55th GGrraaddeess
• Houghton Mifflin A Legacy of Literacy
(Systemwide Implementation 2001) AAbboouutt tthhee PPuurrcchhaassee
• Quality instruction for students • Consistent reading program for BCPS • Structure and support for teachers • Contains on, above, and below level reading materials • Supports differentiation WWhhyy AArree WWee DDooiinngg TThhiiss??
SScciieennttiiffiiccaallllyy--BBaasseedd RReeaaddiinngg RReesseeaarrcchh
– National Reading Panel Findings – Put Reading First Publication – MSDE Voluntary State Curriculum – Reading First Grant HHooww AArree WWee DDooiinngg??
• All BCPS Elementary Schools achieved the MSDE Annual Measurable Objective (AMO) for Reading on the 2004 MSA. MSA Reading - Grade 03 Percent Scoring Proficient or Advanced
100
76.2 80 63.3 60 42.7 40 Percentage
20
0 2003 2004 2004 AMO MSA Reading - Grade 4 Percent Scoring Proficient or Advanced
100 80.7 80 61.5 60
40 Percentage 20
0 2004 2004 AMO MSA Reading - Grade 5 Percent Scoring Proficient or Advanced
100
80 69.6 72.9
60 49.9
40 Percentage 20
0 2003 2004 2004 AMO MSA Grade 03 - 04 Reading Cohort Analysis
100 80.7 80 63.3 60
40 Percentage 20
0 2003 - 3rd Grade 2004 - 4th Grade HHooww AArree WWee DDooiinngg??
• Research indicates that a scientifically-based reading program will meet the needs of 80-85% of students. Identifying a Total Reading Program
Core Reading Supplemental Program Reading 80% Program Intervention Reading 15% Program 5% How Will This Impact Teaching and Learning?
•• RReeaaddiinngg FFiirrsstt aanndd AAsssseessssmmeenntt aanndd IInntteerrvveennttiioonn MMooddeell (AIM) Initiative (2004-2005)
– Schoolwide Beginning Reading Model
– Collaborative general and special education instructional model RReeaaddiinngg FFiirrsstt aanndd AAIIMM The intent of the model is to… – Provide schools with structure to closely monitor the reading achievement of students. – Provide instructional support to students at a very young age who are at risk of future difficulties in reading. RReeaaddiinngg FFiirrsstt aanndd AAIIMM
The intent of the model is to…
– Reduce the number identified for special education by providing early literacy support.
– Increase the number reading at/above grade level by the end of second grade. CCoommppoonneennttss ooff RReeaaddiinngg FFiirrsstt aanndd AAIIMM
• Ongoing Professional Development
• Four Levels of Assessments
• Core Reading Materials
• Supplemental and Intervention Materials RReeaaddiinngg FFiirrsstt aanndd AAIIMM This model provides professional development support on:
– assessments, core reading program, supplemental materials, and intervention materials
– the teaching of beginning reading
Ongoing support to schools is provided RReeaaddiinngg FFiirrsstt aanndd AAIIMM
• This model provides appropriate assessments that are predictive of later reading proficiency:
– Grades K-2: Screening and progress monitoring through DIBELS (Dynamic Indicators of Basic Early Literacy Skills) RReeaaddiinngg FFiirrsstt aanndd AAIIMM
• This model provides appropriate assessments:
– Diagnostic Testing
– Outcome testing: CTBS, MSA RReeaaddiinngg FFiirrsstt aanndd AAIIMM
This model provides supplemental materials: • Phonemic Awareness in Young Children (K-1) • On Track Vocabulary Kit (K) • Systematic Instruction of Phonemes, Phonics, and Sight Words (2-5) • Fluency Formula (2-5) RReeaaddiinngg FFiirrsstt aanndd AAIIMM
This model provides intervention materials:
•Fundations (K-2)
•Fast Tracks (3-5) How is This Impacting Teaching and Learning?
• DIBELS data allows analysis of… – District trends – School trends – Class trends – Individual student progress Kindergarten Class Profile September- January Individual Student Performance Profile Individual Student Performance Profile First Grade DIBELS Data September → January
Phoneme Segmentation Fluency (% of students in Deficit range)
Location September January District 22% 3% Berkshire 21% 0% Johnnycake 21% 5% Woodmoor 41% 4% First Grade DIBELS Data September → January
Nonsense Word Fluency (% of students in Deficit range)
Location September January District 34% 14% Mars Estates 48% 12% Powhatan 49% 2% Sussex 47% 9% Second Grade DIBELS Data September → January
Oral Reading Fluency
Performance September January Established 43% 54% Emerging 27% 17% Deficit 31% 30% How is This Impacting Teaching and Learning?
• Reading First and AIM provide…
– A focus on individual student achievement – Differentiated instruction – Grade level meetings focusing on data analysis How is This Impacting Teaching and Learning?
• Reading First and AIM provide… – Collaboration between general and special educators – Consistency of assessments, materials, and instructional strategies Future Plans
– Seven additional AIM schools for the 2005-2006 school year.
– Continued intensive support for current 33 RF and AIM schools.
– Purchase of supplemental materials for reading specialists in Non-AIM schools. Future Plans – Planning for implementation with Non-AIM schools. – Summer DIBELS training for interested schools. – Intensive professional development for reading specialists using DIBELS and supplemental materials during the 2005-2006 school year. Exhibit F
BALTIMORE COUNTY PUBLIC SCHOOLS TOWSON, MARYLAND 21204
APRIL 26, 2005
RECOMMENDED TRANSFERS
NAME FROM TO
CRYSTAL N. ASHE Assistant Principal Assistant Principal (Effective July 1, 2005) Perry Hall High School Woodlawn High School
(Replacing Maria McClung, to be placed)
2.0 years in Current Position
DOP: 4/28/2005 Exhibit H
BALTIMORE COUNTY PUBLIC SCHOOLS TOWSON, MARYLAND 21204
April 26, 2005
SABBATICAL LEAVES - Effective July 1, 2005
DENISE BOSWORTH – Grange Elementary School Years in Baltimore County: 16 years Degree Status: Master’s Equivalent Effective School Year: 2005-2006; to obtain a Masters degree program in School Counseling at Johns Hopkins University
SONIA FINKENBERG – Lansdowne High School Years in Baltimore County: 7 years Degree Status: BS Effective School Year: 2005-2006; to obtain a Masters of Arts degree in Leadership in Teaching Spanish Concentration
NANCY SLAVITT WENZL – Pleasant Plains Elementary School Years in Baltimore County: 8 years Degree Status: BS Effective School Year: 2005-2006; to obtain a Masters of Education degree in Administration and Supervision
This sabbatical leave is contingent upon funding.
DOP: 4/28/2005 Exhibit I BALTIMORE COUNTY PUBLIC SCHOOLS TOWSON, MARYLAND 21204
April 26, 2005
RETIREMENTS
YRS. OF EFFECTIVE NAME POSITION SCHOOL/OFFICE SERVICE DATE
Jeanne Bayer Assist. Principal Middle River Middle 33.0 7-01-05
Thomas Brocht Teacher Dundalk High 33.0 7-01-05
Carol Chaney Admin. Secretary III Winand Elementary 21.0 7-01-05
Gladys Collins Bus Attendant Transportation 4.0 4-01-05
Randy Comins Teacher Eastern Tech High 33.0 7-01-05
Judith Heun Paraeducator Arbutus Middle 17.0 7-01-05
Jo Ann Hutchinson Teacher Padonia Elementary 30.6 7-01-05
Peg Kloes Teacher Bear Creek Elementary 33.6 7-01-05
Barbara Kneip Teacher Warren Elementary 34.0 7-01-05
Donna Kowalczyk Assist. Principal Loch Raven High 36.0 7-01-05
Tamara Law Teacher Elmwood Elementary 21.3 4-01-05
Dolores Magsamen Teacher Grange Elementary 21.0 7-01-05
Jacqueline Marhefka Paraeducator Pine Grove Middle 18.7 7-01-05
Delores McCoy Paraeducator Church Lane Elem. Tech 28.0 7-01-05
Pamela Nickerson Teacher Lutherville Lab Tech 27.6 4-01-05
Caroline Noble Paraeducator Dulaney High 31.0 7-01-05
Elizabeth Rickenback Paraeducator Eastwood Center 20.5 7-01-05
Paul Robertson Teacher Sudbrook Magnet Middle 33.0 7-01-05
Patricia Rolfes Admin. Secretary III Patapsco High 32.0 7-01-05
James Selway Teacher Dulaney High 38.0 7-01-05
Beverly Simpson Teacher Towson High 34.0 7-01-05
RETIREMENTS 04/26/05
Susan Steinman Teacher Fort Garrison Elem. 19.0 7-01-05
Penelope Volz Teacher Gen. John Stricker Middle 31.0 7-01-05
As of 4/12/05
Exhibit J
BALTIMORE COUNTY PUBLIC SCHOOLS TOWSON, MARYLAND 21204
April 26, 2005
RESIGNATIONS
ELEMENTARY – 9 SECONDARY – 22
Battle Grove Elementary School Deep Creek Middle School Kristin N. Reynolds, 06/30/05, 1.0 yr. Geneva B. Ferguson, 06/30/05, 8.0 mos. Special Education Special Education
Charlesmont Elementary School Helaine M. Rombro, 03/11/05, 2.0 mos. Irene A. Roros, 04/15/05, 1.8 yrs. Reading Kindergarten Dundalk High School Deep Creek Elementary School Otis R. McCall, 04/22/05, 1.2 yrs. Christine M. Eickhoff, 06/30/05, 1.0 yr. ROTC Instructor Grade 3 Dundalk Middle School Dundalk Elementary School William L. Sartori, 06/30/05, 4.0 mos. Laura P. Keenan, 06/30/05, 2.0 yrs. Guidance Special Education Eastern Technical High School Edmondson Heights Elementary School Kimberly A. O’Connor, 06/30/05, 1.0 yr. Heather D. Adams, 06/30/05, 3.0 yrs. Science Grade 5 Franklin High School Kingsville Elementary School Christina R. Richardson, 06/30/05, 2.0 yrs. Kathleen R. Gray, 06/30/05, 2.0 yrs. Science Grade 4 Gary S. Teter, 04/01/05, 2.7 yrs. Christine M. Pereira, 06/30/05, 1.3 yrs. Social Studies Special Education Holabird Middle School Perry Hall Elementary School Katherine N. Kalbskopf, 06/30/05, 2.0 yrs. Laura E. Fortenbaugh, 06/30/05, 3.4 yrs. Science Speech Language Pathologist Susan B. Johnston, 04/15/05, 5.8 yrs. Woodmoor Elementary School Technology Education Page K. Thompson, 06/30/05, 1.3 yrs. Grade 1
DOP: 4/13/05 1 RESIGNATIONS April 26, 2005
Kenwood High School Paula J. Gallagher, 04/08/05, 2.0 mos. English
Joyce E. Hongsermeier, 06/30/05, 1.0 yr. Music – Vocal
Amanda L. Transparenti, 06/30/05, 1.0 yr. Special Education
Lansdowne High School Lorie S. Fink, 06/30/05, 6.0 yrs. Special Education
Lansdowne Middle School Christine A. Lacaze, 06/30/05, 13.0 yrs. English
Loch Raven High School Jeffrey H. Dudley, 06/30/05, 1.0 yr. Science
Owings Mills High School Philip J. Schmidt, 06/30/05, 5.0 yrs. Science
Parkville High School Donald T. Mayeski, 06/30/05, 1.0 yr. Technology Education
Towson High School Lisa S. Andrew, 06/30/05, 19.5 yrs. Mathematics
Maureen T. McAfee, 02/25/05, 8.6 yrs. English
Woodlawn High School Arthur Bugg, 04/08/05, 1.8 yrs. Technology Education
Shanaysha M. Sauls, 06/30/05, 2.0 yrs. English
Woodlawn Middle School Ebony L. Thomas, 06/30/05, 3.0 yrs. English
SEPARATIONS FROM LEAVE – 1
Maureen T. McAfee, granted Personal Leave, 07/01/04 – 06/30/05, resigning 06/30/05, 9.0 yrs.
2 Exhibit J-1
BALTIMORE COUNTY PUBLIC SCHOOLS TOWSON, MARYLAND 21204
April 26, 2005
RESIGNATIONS
ADDENDUM
ELEMENTARY – 8 Carver Center for Arts and Technology Catonsville Elementary School Christine T. Gardella, 06/30/05, 2.0 yrs. Leslie A. VanHooser, 06/30/05, 1.3 yrs. Social Studies Special Education Deer Park Middle School Edmondson Heights Elementary School Lisa M. Kennedy, 06/30/05, 2.0 yrs. Sandro Olivo, 06/30/05, 2.0 yrs. English Physical Education Heather M. Miller, 06/30/05, 3.0 yrs. Grange Elementary School Reading Andrea L. McClain, 06/30/05, 1.0 yr. Grade 3 Dulaney High School Ashley E. Hostetler, 06/30/05, 5.0 mos. Johnnycake Elementary School Science Deborah S. Vo, 06/30/05, 1.0 yr. Occupational Therapist Elizabeth A. Janka, 06/30/05, 1.0 yr. Mathematics New Town Elementary School Donna M. Fliegel, 06/30/05, 11.0 yrs. Dundalk High School Special Education Kiersten K. Laag, 06/30/05, 2.0 yrs. Spanish Powhatan Elementary School Tracey L. Foster, 06/30/05, 2.0 yrs. Eastern Technical High School Speech Language Pathologist Patricia H. Sullivan, 06/30/05, 6.0 yrs. Science Rodgers Forge Elementary School Gregory D. Vaillancourt, 06/30/05, 7.0 yrs. Franklin Middle School Grade 4 Anna C. Koelln, 06/30/05, 2.0 yrs. Social Studies Seven Oaks Elementary School Amanda D. Croucher, 06/30/05, 2.0 yrs. General John Stricker Middle School Grade 3 Sean P. Prescott, 04/04/05, 8.0 mos. Social Studies
Holabird Middle School SECONDARY – 17 Jonathan L. Foltz, 06/30/05, 15.0 yrs. DOP: 4/28/05 RESIGNATIONS April 26, 2005
Art
Loch Raven High School Joshua A. Verb, 02/17/05, 6.0 days Social Studies
Old Court Middle School Chantel N. Kornegay, 04/26/05, 1.8 yrs. Science
Perry Hall Middle School Julie A. Reule, 06/30/05, 3.0 yrs. Special Education
Southwest Academy Edmund A. Chrzanowski, 06/30/05, 3.0 yrs. Science
Jeffrey A. Stone, 06/30/05, 4.0 yrs. Social Studies
Stemmers Run Middle School Adam M. Smith, 06/30/05, 5.0 mos. Mathematics
Western School of Technology Jennifer A. Kotarides, 04/18/05, 2.8 yrs. English
SEPARATIONS FROM LEAVE – 2
Katie E. Evans, granted Unusual or Imperative Leave, 10/04/04 – 06/30/05, resigning 06/30/05, 4.0 yrs. Carole J. Rollins, granted Child Rearing Leave, 03/19/03 – 03/19/05, resigning 03/19/05, 12.4 yrs.
Exhibit K
BALTIMORE COUNTY PUBLIC SCHOOLS TOWSON, MARYLAND 21204
April 26, 2005
LEAVES
CHILD REARING LEAVES
ELIZABETH CARSON COWELL – (English) Dundalk High School Effective April 22, 2005 through April 22, 2007
PAULETTE MARIGLIANO – (4th Grade) Milbrook Elementary School Effective April 19, 2005 through April 19, 2007
KATHERINE WALSTON MCELWAIN – (Kindergarten) Middleborough Elementary School Effective July 16, 2005 through June 30, 2006
SUSAN ROBINSON PATRAS – (Special Education) Formerly Pinewood Elementary School Effective July 16, 2005 through June 30, 2007
JESSICA WOLF RHOTEN – (Language Arts Resource) Formerly Dept of Elementary Programs-ESS Bldg Effective September 13, 2005 through June 30, 2007
TINA PAPPAS WINDLE - (Guidance Counselor) Sparrows Point Middle School Effective September 28, 2005 – June 30, 2007
ANN CUMMINGS WOLFF – (3rd Grade) Elmwood Elementary School Effective May 2, 2005 through May 2, 2007
PERSONAL ILLNESS LEAVE
M. FILMORE JACKSON – Formerly McCormick Elementary School (Paraeducator) Effective March 1, 2005 through June 30, 2005
UNUSUAL OR IMPERATIVE LEAVES
KATHERINE N. LANDON – (English) Formerly Western School of Technology Effective July 1, 2005 through June 30, 2006
ERICA P. MAH – (Social Studies) Pikesville Middle School Effective July 1, 2005 through June 30, 2006
AIMEE C. TAYLOR – (2nd Grade) Summit Park Elementary School Effective July 1, 2005 through June 30, 2006
THERESA TERRY – (2nd Grade) Formerly New Town Elementary School Effective July 1, 2005 through June 30, 2006
*Non-member Maryland State Retirement System & Pension System
DOP: 4/28/2005 Exhibit L
BALTIMORE COUNTY PUBLIC SCHOOLS TOWSON, MARYLAND 21204
April 26, 2005
DECEASED
The Board gratefully acknowledges the service of the employee listed below:
PATRICIA A. LENGEL Bus Attendant Hopkins Creek Bus Facility March 15, 2005
DR. VIVIAN FERGUSON Coordinator Office of Pupil Personnel Services March 16, 2005
DOP: 4/28/2005 Exhibit M RECOMMENDED APPOINTMENTS
April 26, 2005
NAME FROM TO
MANDI L. KIRSH Coordinator Coordinator (Effective April 27, 2005) Department of Professional Office of the Deputy Development Superintendents
(Replacing Carol Knepley, retired - redirection of position)
JOHN H. MERRILL Assessment Project Manager Supervisor of Testing (Effective April 27, 2005) Maryland State Department of Office of Accountability, Education Research and Testing
(Replacing Jean Wode, retired)
CHARLES A. RAULIE, JR. Operations Supervisor Manager (Effective April 27, 2005) Office of Distribution and Print Office of Distribution and Print Services Services
(Replacing Don Dent, promoted to Executive Director, Planning and Support Services)
CHERYL L. SCOTT Assistant Principal Specialist, Office of Safe and Drug- (Effective April 27, 2005) Stemmers Run Middle School Free Schools Department of Student Support Services
(Replacing Glenda Myrick, promoted to Coordinator, Safe and Drug-Free Schools)
LISA N. WILLIAMS Mentor/Instructor Supervisor, Title I and (Effective April 27, 2005) Johns Hopkins University Grant Assistance Middle School Reading Assistance Department of Federal and State Project (MSRAP) Programs
(New Position)
1 Exhibit N BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: April 26, 2005
TO: BOARD OF EDUCATION
FROM: Joe A. Hairston, Superintendent
SUBJECT: RECOMMENDATIONS FOR AWARD OF CONTRACTS
ORIGINATOR: J. Robert Haines, Deputy Superintendent, Business Services
PERSON(S): Rick Gay, Manager, Office of Purchasing Michael Sines, Executive Director, Department of Physical Facilities
RECOMMENDATION
That the Board of Education approves the following contract recommendations.
*****
See the attached list of contract recommendations presented for consideration by the Board of Education of Baltimore County.
RLG/caj
Appendix I – Recommendations for Award of Contracts – Board Exhibit
Recommendations for Award of Contracts Board Exhibit – April 26, 2005
The following contract recommendations are presented for consideration by the Board of Education of Baltimore County.
1. eCatalog Contracts (a through p)
The following 18 contracts for instructional supplies and equipment, textbooks, and instructional media represent our fourth year in developing an online electronic catalog for an electronic procurement system for schools and offices to use. Again this year, solicitations for these catalogs were issued online with vendors returning their pricing, also online, and awards were made online. We have seen a dramatic increase in the number of responses from vendors this year due to the ease of the automated system.
Since September, 2001, Baltimore County Public Schools (BCPS) has aggressively moved toward online electronic purchasing. We have also expanded the system from a small pilot program of five campuses to over 170 locations, and we have expanded the number of online catalogs from the original five eCatalogs to 30 eCatalogs by the beginning of FY04. Delivery of supplies to a campus or office can, and normally does, occur within 24 to 96 hours. Through the use of procurement cards, vendors receive their payments within 24 to 48 hours after shipping. We have also been able to negotiate a reduction in shipping costs from an average of 10 to 15 percent to anywhere from 4 to 7 percent currently. All of this has been accomplished without an increase in budget or staffing.
These 30 online catalogs contain over 450,000 line items. Over the last two and a half years we have processed over 15.995 electronic purchase orders valued at $5.26 million. Schools and curriculum offices are now able to order, from a campus workstation or from home, anything they need to support their curriculum throughout the school year.
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 2
a. Contract: eCatalog -- First Aid Supplies Bid #: JNI-773-05
Term: 1 year Extension: 1 year Contract Ending Date: 6/30/07 (tentative) Estimated annual award value: $100,000 Estimated total award value: $200,000
Bid issued: February 10, 2005 Pre-bid meeting date: NA Due Date: April 1, 2005 No. of vendors issued to: 59 No. of bids received: 3 No. of no-bids received: 0
Description:
A bid for the annual price agreement for medications and first aid supplies bid specification includes 165 items approved for use by the nurses in our schools.
Recommendation:
Recommendation of awards of contract is to the following vendors:
Caligor Greenville, SC Laerdal Medical Corporation NY McKesson General Medical Corp. Elkridge, MD
Responsible school or office: Office of Health Services
Contact Person: Michele Prumo
Funding Source: Operating budgets of individual schools and Office of Health Services
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 3
b. Contract: eCatalog -- Handwriting Materials Bid #: JNI-786-05
Term: 1 year Extension: 0 Contract Ending Date: 6/30/06 (tentative) Estimated annual award value: $40,000 Estimated total award value: $40,000
Bid issued: February 10, 2005 Pre-bid meeting date: None Bid due date: April 1, 2005 No. of vendors issued to: 14 No. of bids received: 2 No. of no-bids received: 0 No. of non-responsive: 0
Description:
A bid for the annual price agreement for the handwriting materials bid specification includes 81 items approved for use in the schools.
Recommendations:
Award of contract is recommended to:
Zaner-Bloser, Inc. Columbus, OH Windtree Enterprises, Inc. Boca Raton, FL
Responsible school or office: Office of Elementary Programs
Contact Person: Kathleen M. McMahon
Funding Source: Operating budgets of individual schools and offices
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 4
c. Contract: eCatalog -- Interscholastic Athletic Equipment and Supplies Bid #: JNI-774-05
Term: 1 year Extension: 1 year Contract Ending Date: 6/30/07 (tentative) Estimated annual award value: $125,000 Estimated total award value: $250,000
Bid issued: February 10, 2005 Pre-bid meeting date: NA Due Date: April 1, 2005 No. of vendors issued to: 56 No. of bids received: 13 No. of no-bids received: 0
Description:
A bid was held to establish the annual price agreement for interscholastic athletic supplies and equipment with bid specifications that included 424 items approved for use in the interscholastic athletic program in the secondary schools.
Recommendation:
Recommendations of awards of contract are to the following vendors:
Aluminum Athletic Equipment Co. West Conshohocken, PA Anaconda Sports Kingston, NY Bacharach Rasin Sporting Goods Towson, MD Breman Company Boyds, MD Football America Silver Spring, MD Georgi Sports Lancaster, PA H L Corporation Manhattan Beach, CA Marlow Sports Forestville, MD Passons Sports-Sports Supply Group Dresher, PA Pioneer Manufacturing Cleveland, OH Riddell All American International Elyria, OH Sports Stop, Inc. Brooklandville, MD Sportsman’s Johnstown, PA
Responsible school or office: Office of Athletics
Contact Person: Ronald Belinko
Funding Source: Operating budgets of individual schools and offices
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 5
d. Contract: eCatalog -- Interscholastic Football Supplies and Equipment Bid #: JNI-775-05
Term: 1 year Extension: 1 year Contract Ending Date: 6/30/07 (tentative) Estimated annual award value: $105,000 Estimated total award value: $210,000
Bid issued: February 10, 2005 Pre-bid meeting date: NA Due Date: April 1, 2005 No. of vendors issued to: 51 No. of bids received: 9 No. of no-bids received: 0
Description:
A bid was held to establish the annual price agreement for interscholastic football supplies and equipment with bid specifications that included 192 items approved for use in the interscholastic football program in the secondary schools.
Recommendation: . Recommendations of awards of contract are to the following vendors:
Ace Reconditioners Washington, PA Aluminum Athletic Equipment Co. West Conshohocken, PA Anaconda Sports Kingston, NY Football America Silver Spring, MD Marlow Sports Forestville, MD Passons Sports-Sports Supply Group Dresher, PA Riddell All-American Elyria, OH Sports Stop, Inc. Brooklandville, MD Sportsman’s Johnstown, PA
Responsible school or office: Office of Athletics
Contact Person: Ronald Belinko
Funding Source: Operating budgets of individual schools and offices
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 6
e. Contract: eCatalog -- Library Instructional Media Bid #: JNI-787-05
Term: 1 year Extension: 0 Contract Ending Date: 6/30/06 (tentative) Estimated annual award value: $67,000 Estimated total award value: $67,000
Bid issued: February 10, 2005 Pre-bid meeting date: None Bid due date: April 1, 2005 No. of vendors issued to: 53 No. of bids received: 5 No. of no-bids received: 0 No. of non-responsive: 0
Description:
A bid for the annual price agreement for the library instructional media bid specification includes 190 items approved for use in schools.
Recommendation:
Award of Contract is recommended to:
Clearvue/eav Chicago, IL Encyclopedia Britannica, Inc. Chicago, IL Mackin Library Media Burnsville, MN SVE & Churchill Media Chicago, IL Tech 4 Learning, Inc. San Diego, CA
Responsible school or office: Office of Library Instructional Services
Contact Person: Della Curtis
Funding Source: Operating budgets of individual schools and offices
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 7
f. Contract: eCatalog -- Media Supplies--Elementary Bid #: JNI-783-05
Term: 1 year Extension: 0 Contract Ending Date: 6/30/06 (tentative) Estimated annual award value: $172,000 Estimated total award value: $172,000
Bid issued: February 10, 2005 Pre-bid meeting date: None Bid due date: April1, 2005 No. of vendors issued to: 174 No. of bids received: 10 No. of no-bids received: 0 No. of non-responsive: 0
Description:
A bid for the annual price agreement for the elementary media supplies bid specification includes 1,977 items approved for use in schools.
Recommendation:
Award of contract is recommended to:
Clearvue/eav Chicago, IL Davis Publications, Inc. Worcester, MA ETA/Cuisenaire Vernon Hill, IL Follett Library Resources McHenry, IL Lakeshore Learning Materials Carson, CA Perma-Bound Books Jacksonville, IL SVE & Churchill Media Chicago, IL Tech 4 Learning, Inc. San Diego, CA The Book Rack Timonium, MD Tom Snyder Productions, Inc. Watertown, MA
Responsible school or office: Office of Elementary Programs
Contact Person: Kathleen M. McMahon
Funding Operating budgets of individual schools and offices
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 8
g. Contract: eCatalog -- Media Supplies--Secondary Bid #: JNI-784-05
Term: 1 year Extension: 0 Contract Ending Date: 6/30/06 (tentative) Estimated annual award value: $48,000 Estimated total award value: $48,000
Bid issued: February 10, 2005 Pre-bid meeting date: None Bid due date: April 1, 2005 No. of vendors issued to: 173 No. of bids received: 13 No. of no-bids received: 0 No. of non-responsive: 0
Description:
A bid for the annual price agreement for the secondary media supplies bid specification includes 1,769 items approved for use in schools.
Recommendation:
Award of contract is recommended to:
Academic Book Services, Inc. Cartersville, GA Barron’s Educational Series, Inc. Hauppauge, NY Clearvue/eav Chicago, IL Davis Publications, Inc. Worcester, MA Duplicator Sales, Inc. Towson, MD Kunz, Inc. Baltimore, MD Pearson Learning Group Parsippany, NJ Pearson Scott Forseman Glenview, IL Pearson/Prentice Hall, Inc. Upper Saddle River, NJ Perma-Bound Books Jacksonville, IL Recorded Books Prince Frederick, MD SVE & Churchill Media Chicago, IL The Book Rack Timonium, MD
Responsible school or office: Office of Elementary Programs
Contact Person: Kathleen M. McMahon
Funding Source: Operating budgets of individual schools and offices
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 9
h. Contract: eCatalog -- Media Supplies--Special Education Bid #: JNI-785-05
Term: 1 year Extension: 0 Contract Ending Date: 6/30/06 (tentative) Estimated annual award value: $26,000 Estimated total award value: $26,000
Bid issued: February 10, 2005 Pre-bid meeting date: None Bid due date: April 1, 2005 No. of vendors issued to: 154 No. of bids received: 1 No. of no-bids received: 0 No. of non-responsive: 0
Description:
A bid for the annual price agreement for the special education media supplies bid specification includes 134 items approved for use in schools.
Recommendation:
Award of contract is recommended to:
Kunz, Inc. Baltimore, MD
Responsible school or office: Office of Special Education
Contact Person: Judith E. Glass
Funding Source: Operating budgets of individual schools and offices
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 10
i. Contract: eCatalog -- Medications Bid #: JNI-772-05
Term: 1 year Extension: 1 year Contract Ending Date: 6/30/07 (tentative) Estimated annual award value: $75,000 Estimated total award value: $150,000
Bid issued: February 10, 2005 Pre-bid meeting date: NA Due Date: April 1, 2005 No. of vendors issued to: 59 No. of bids received: 2 No. of no-bids received: 0
Description:
A bid was held to establish the annual price agreement for Medications and First Aid supplies with bid specifications that included 61 items approved for use by the nurses in our schools.
Recommendation:
Recommendation of awards of contract is to the following vendors:
Livingston, Stern and Associates Santa Monica, CA McKesson General medical Corp. Elkridge, MD
Responsible school or office: Office of Health Services
Contact Person: Michele Prumo
Funding Source: Operating budgets of individual schools and Office of Health Services
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 11
j. Contract: eCatalog -- Music--Instrumental Supplies Bid #: JNI-788-05
Term: 1 year Extensions: 0 Contract Ending Date: 6/30/06 (tentative) Estimated annual award value: $18,000 Estimated total award value: $18,000
Bid issued: February 10, 2005 Pre-bid meeting date: None Bid due date: April 1, 2005 No. of vendors issued to: 35 No. of bids received: 1 No. of no-bids received: 0 No. of non-responsive: 0
Description:
A bid for the annual price agreement for the instrumental music supplies bid specification includes 81 items approved for use in schools.
Recommendation:
Award of contract is recommended to:
Stu’s Music Shop Baltimore, MD
Responsible school or office: Office of Music
Contact Person: Jamie Tucker
Funding Source: Operating budgets of individual schools and offices
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 12
k. Contract: eCatalog -- Music--Vocal Supplies Bid #: JNI-789-05
Term: 1 year Extensions: 0 Contract Ending Date: 6/30/06 (tentative) Estimated annual award value: $20,000 Estimated total award value: $20,000
Bid issued: February 10, 2005 Pre-bid meeting date: None Bid due date: April 1, 2005 No. of vendors issued to: 37 No. of bids received: 7 No. of no-bids received: 0 No. of non-responsive: 0
Description:
A bid for the annual price agreement for the vocal music supplies bid specification includes 260 items approved for use in schools.
Recommendation:
Award of contract is recommended to:
Kunz, Inc. Baltimore, MD Rhythm Band Instruments, Inc. Forth Worth, TX Stu’s Music Shop, Inc. Westminster, MD Suzuki Corporation San Diego, CA
Responsible school or office: Office of Music
Contact Person: Jamie Tucker
Funding Source: Operating budgets of individual schools and offices
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 13
l. Contract: eCatalog--Physical Education Supplies and Equipment Bid #: JNI-770-05
Term: 1 year Extension: 1 year Contract Ending Date: 6/30/07 (tentative) Estimated annual award value: $150,000 Estimated total award value: $300,000
Bid issued: February 10, 2005 Pre-bid meeting date: NA Due Date: April 1, 2005 No. of bids received: 22 No. of no-bids received: 9
Description:
A bid was held to establish the annual price agreement for physical education supplies and equipment with bid specifications that included 998 items approved for use in the physical education program in the secondary schools.
Recommendation:
Awards are recommended to the lowest bidder meeting all specification as follows:
Aluminum Athletic Equipment Co. West Conshohocken, PA Anaconda Sports, Inc. Kingston, NY Bacharach Rasin Towson, MD Passons Sports, Sports Supply Group Jenkintown, PA Pioneer Manufacturing Company Cleveland, OH Sportime International Atlanta, GA Sports Stop, Inc. Brooklandville, MD Sportsmans Johnstown, PA Tiffin Athletic Mats, Inc. Elkton, MD
Responsible school or office: Offices of Physical Education, Health Education, and Dance Education
Contact Person: Sarajane Quinn
Funding Source: Operating budgets of individual schools and offices
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 14
m. Contract: eCatalog -- Technology Education Equipment and Supplies Bid#: JNI-771-05
Term: 1 year Extension: 1 year Contract Ending Date: 6/30/07 (tentative) Estimated annual award value: $75,000 Estimated total award value: $150,000
Bid issued: February 10, 2005 Pre-bid meeting date: NA Due Date: April 1, 2005 No. of vendors issued to: 42 No. of bids received: 5 No. of no-bids received: 0
Description:
A bid was held to establish the annual price agreement for technology education supplies and equipment with bid specifications that included 633 items approved for use in the technology education program in the secondary schools.
Recommendation:
Awards are recommended to the lowest bidder meeting all specifications as follows:
Kunz, Inc. Baltimore, MD METCO Supply, Inc. Leechburg, PA Paxton-Patterson Chicago, IL Pikesville Lumber Baltimore, MD Pitsco, Inc. Pittsburgh, KS
Responsible school or office: Office of Technology Education
Contact Person: Michael Shealey
Funding Source: Operating budgets of individual schools and offices
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 15
n. Contract: eCatalog -- Textbooks--Elementary School Textbooks Bid #: JNI-766-05
Term: 1 year Extension: 1 year Contract Ending Date: 6/30/07 (tentative) Estimated annual award value: $762,000 Estimated total award value: $1,524,000
Bid issued: February 3, 2005 Pre-bid meeting date: 0 Due Date: April 1, 2005 No. of vendors issued to: 184 No. of bids received: 8 No. of no-bids received: 0
Description:
The bid specification allowed the bidders to offer pricing for 7,049 elementary school textbooks that are used in the curriculum. The textbooks are ordered on an as-needed basis by the individual schools or the various curriculum offices.
Recommendation:
Awards are recommended to numerous publishers and vendors
Responsible school or office: Office of Elementary Programs
Contact Person: Kathleen McMahon
Funding Source: The operating budget of the individual schools and offices
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 16
o. Contract: eCatalogs -- Textbooks--High School Textbooks Bid #: JNI-768-05
Term: 1 year Extension: 1 year Contract Ending Date: 6/30/07 (tentative) Estimated annual award value: $481,000 Estimated total award value: $962,000
Bid issued: February 3, 2005 Pre-bid meeting date: 0 Due Date: April 1, 2005 No. of vendors issued to: 192 No. of bids received: 23 No. of no-bids received: 0
Description:
The bid specification allowed the bidders to offer pricing for 3,481 high school textbooks that are used in the curriculum. The textbooks are ordered on an as-needed basis by the individual schools or the various curriculum offices.
Recommendation:
Awards are recommended to numerous publishers and vendors
Responsible school or office: Office of Secondary Programs
Contact Person: Gwendolyn Grant
Funding Source: The operating budget of the individual schools and offices
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 17
p. Contract: eCatalogs -- Textbooks--Middle School Textbooks Bid #: JNI-767-05
Term: 1 year Extension: 1 year Contract Ending Date: 6/30/07 (tentative) Estimated annual award value: $340,000 Estimated total award value: $680,000
Bid issued: February 3, 2005 Pre-bid meeting date: 0 Due Date: April 1, 2005 No. of vendors issued to: 194 No. of bids received: 18 No. of no-bids received: 1
Description:
The bid specification allowed the bidders to offer pricing for 2,380 middle school textbooks that are used in the curriculum. The textbooks are ordered on an as-needed basis by the individual schools or the various curriculum offices.
Recommendation:
Awards are recommended to numerous publishers and vendors
Responsible school or office: Office of Secondary Programs
Contact Person: Gwendolyn Grant
Funding Source: The operating budget of the individual schools and offices
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 18
q. Contract: eCatalog -- Textbooks--Special Education School Textbooks Bid #: JNI-766-05
Term: 1 year Extension: 1 year Contract Ending Date: 6/30/07 (tentative) Estimated annual award value: $25,000 Estimated total award value: $50,000
Bid issued: February 3, 2005 Pre-bid meeting date: None Due Date: April 1, 2005 No. of vendors issued to: 169 No. of bids received: 25 No. of no-bids received: 1
Description:
The bid specification allowed the bidders to offer pricing for 1,014 special education textbooks that are used in the curriculum. The textbooks are ordered on an as-needed basis by the individual schools or the various curriculum offices.
Recommendation:
Awards are recommended to numerous publishers and vendors
Responsible school or office: Office of Special Education
Contact Person: Judith Glass
Funding Source: The operating budget of the individual schools and offices
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 19
r. Contract: eCatalog -- Unique Office Supplies (Classroom/School Office) Bid #: JNI-790-05
Term: 1 year Extension: 0 Contract Ending Date: 6/30/06 (tentative) Estimated annual award value: $190,000 Estimated total award value: $190,000
Bid issued: February 10, 2005 Pre-bid meeting date: None Bid due date: April 1, 2005 No. of vendors issued to: 68 No. of bids received: 6 No. of no-bids received: 0 No. of non-responsive: 0
Description:
A bid for the annual price agreement for the unique office supplies (classroom/school office) bid specification includes 120 items approved for use in schools.
Recommendation:
Award of contract is recommended to:
Allied Office Products Jessup, MD American Toner Products, Inc. Harriman, NY Duplicator Sales, Inc. Towson, MD Reliable Reproduction Supply, Inc. Baltimore, MD School Specialty, Inc. Agawam, MA Windtree Enterprise, Inc. Boca Raton, FL
Responsible school or office: Office of Purchasing
Contact Person: Rick Gay
Funding Source: Operating budgets of individual schools and offices
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 20
2. Contract: Athletic Officiating Contract #: RGA-155-05
Term: 3 year Extension: 2 year Contract Ending Date: 6/30/10 (tentative) Estimated annual award amount: $500,000 Estimated total award value: $2,500,000
Quote/Bid/Proposal issued: NA Pre-bid meeting date: NA Due Date: NA No. of vendors issued to: NA No. of Quotes/Bids/Proposals received: NA No. of no-bids received: NA
Description:
BCPS has successfully negotiated long-term contracts with the officiating associations for varsity and junior varsity athletics in boy’s baseball, basketball, football, lacrosse, soccer, and wrestling, and in girl’s basketball, lacrosse, soccer, softball, and volleyball. The contracts call for a 3 percent increase in the hourly rate each year, with two extension years to be added at BCPS’ discretion at the cost of CPI or 3 percent, whichever is less. These contracts will allow the Office of Athletics to more accurately predict and control the cost of officiating our athletic events.
Recommendation:
Award of contract is recommended to the following:
Mason Dixon Baseball Umpires Assn., Inc. Baltimore, MD Maryland Wrestling Officials Assn. Baltimore, MD I.A.A.B.O. Basketball Officials Assn. Baltimore, MD Baltimore Board of Officials for Women’s Sports Baltimore, MD Mason Dixon Soccer Officials Baltimore, MD Maryland Board of Football Officials Baltimore, MD
Responsible school or office: Office of Athletics, PreK-12
Contact Person: Ron Belinko
Funding Source: Operating budget
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 21
3. Contract: Office of Science – PreK-12 Curriculum Materials and Equipment Bid #: JNI-732-04
Extension: 3 years Contract Ending Date: 1/31/08 (tentative) Estimated annual award value: $50,000 Estimated total award value: $150,000
Bid issued: Sole-source Pre-bid meeting date NA Bid due date: NA No. of vendors issued to: NA No. of bids received: NA No. of no-bids received: NA No. of non-responsive: NA
Description:
The Board of Education approved the sole-source procurement of a state-of-the-art data- acquisition software and hardware from Vernier Software and Technology Company on January 28, 2004. The Office of Purchasing is requesting an extension of this approval to allow curricular writing teams, grades 5-12, to obtain professional development to be able to construct lessons using the Vernier products, and continue to allow students to participate in the full spectrum of the scientific experience, from hypothesis to conclusion, by incorporating tools that reduce error and emphasize higher-order thinking skills. The experiments can be set up and run in a matter of minutes. Data are collected and graphed in real time, and data analysis is completed quickly. The time saved can be utilized to relate the data collected to scientific concepts under discussion during the lesson.
Vernier developed these materials and holds the copyrights. Other companies that we could buy from obtain their materials for this program from Vernier Software and Technology Company. The purchase contract of this software calls for Vernier Software and Technology Company to join BCPS in supplying our initial writing teams with materials that meet our requirements and specifications, and to offer a substantial discount on their products to enable us to carry out our mission. Curricular writing teams, grades 5-12, are presently being professionally developed to be able to construct lessons using the Vernier products. The Vernier company is also developing a special elementary interface device that we will field test along with the latest LabPro interface device, which we have utilized over the past two years. Vernier has made available to us the latest version of the Logger Pro software at no cost, and has offered us a site license for every school in our system. There are over 30 probes and sensors currently available to us, along with software and special manuals.
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 22
Recommendation:
Award of contract is recommended to:
Vernier Software and Technology Company Beaverton, OR
Responsible school or office: Office of Science
Contact Person: Arnold Potler
Funding Source: Grants for Title II
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 23
4. Contract: Maryland State Assessment Home Report Distribution Contract #: MBU-544-05
Term: 6 month Extension: 1 year Contract Ending Date: 12/31/2006 (tentative) Estimated annual award value: $45,000 Estimated total award value: $90,000
Bid issued: March 10, 2005 Pre-bid: March 17, 2005 Bid due date: March 29, 2005 No. of vendors issued to: 6 No. of bids received: 2 No. of no-bids received: 0 No. of non-responsive: 0
Description:
The Office of Accountability, Research, and Testing required distribution services for the compilation and mailing of student math and reading scores. The service is to include the extraction of math and reading scores from the Maryland Sate Department of Education’s electronic results, and the compilation of this data into individual student reports to be mailed to each student prior to the close of the 2005 school year. Services would also include printing/copying of the explanation of the report on the reverse side of the scores and inclusion in the mailing of the compiled report, a note from the MSDE superintendent, and a note from the BCPS superintendent to each student who took either test. The return address would have to be the address of the school the student currently attends or the school they will be attending the next school year in a two-paned envelope.
Recommendation:
Award of the contract is recommended to:
Distribution Postal Company Baltimore, MD
Responsible school or office: Office of Accountability, Research, and Testing
Contact person: Rick Vaeth
Funding source: Operating budget
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 24
5. Contract: Roof Replacements at the Human Resources Building and Building C Contract #: MBU-527-05
Term: Until Completion Extension: 0 Contract Ending Date: 6/30/10 (tentative) Estimated total award value: $148,850
Bid issued: February 17, 2005 Pre-bid: March 3, 2005 Bid due date: March 24, 2005 No. of vendors issued to: 19 No. of bids received: 7 No. of no-bids received: 1 No. of non-responsive: 3
Description:
This is a single project involving the removal and replacement of the roofs on the Human Resources and the Executive Directors of Schools buildings. The contract is primarily for demolition/removal, disposal, and construction of two new roofs. Work will be performed at the direction of the Department of Physical Facilities – Maintenance/Construction. The project will commence at contract execution and will be completed prior to August 31, 2005.
Bidders were afforded the opportunity to bid on each building and/or propose a price for both roofs. BCPS reserved its right to award to a single bidder whose combined price was lowest despite the individual bids for each building.
Recommendation:
Award of the contract is recommended to:
Phoenix Contracting Services, Inc. Baltimore, MD
Responsible school or office: Department of Physical Facilities, Office of Maintenance/Construction
Contact person: Dennis. N. Elkins
Funding source: Operating and capital budgets
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 25
6. Contract: TV/VCR Bracket Supply and Installation Bid #: JNI-794-05
Term: 5 year Extension: 0 Contract Ending Date: 3/31/10 (tentative) Estimated annual award value: $45,000 Estimated total award value: $225,000
Bid issued: March 3, 2005 Pre-bid meeting date March 16, 2005 Bid due date: April 7, 2005 No. of vendors issued to: 10 No. of bids received: 5 No. of no-bids received: 0 No. of non-responsive: 0
Description:
The specifications were written to award the contract on an aggregate basis for the four pre- approved products (TV wall mounts [yoke and strap], ceiling mounts, and VCR mounts). The Department of Physical Facilities, Office of Maintenance/Construction, and the individual schools utilize this contract.
Recommendation:
Award of contract is recommended to:
Kipp Visual Systems, Inc. Baltimore, MD
Responsible School or Office: Individual schools, Department of Physical Facilities, Office of Maintenance/Construction
Contact person: Jack Nichols
Funding: Physical Facilities, various capital projects, and the operating budget of the individual schools
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 26
7. Contract: Utility Easement at Woodholme Elementary School Bid #: n/a
Estimated award value: n/a
Description:
The law firm representing an adjacent property owner on the east side of Woodholme Elementary School has requested a 3,263 square foot (0.0749 acre) utility easement for construction of a storm drain. This would connect the proposed adjacent property storm drain to the public storm drain on BCPS property. The Department of Physical Facilities has reviewed the proposed easement alignment and found that the existing site improvements will not be permanently disturbed.
The Department of Physical Facilities requests Board approval to enter into a Right-of-Way Agreement for the 0.0749-acre easement described by the record plat at Woodholme Elementary School to be dedicated to the Baltimore County Department of Public Works.
Recommendation:
Award of contract is recommended to: n/a
Responsible school or office: Department of Physical Facilities
Contact person: Richard H. Cassell, P.E., Administrator Mark J. Camponeschi, Supervisor, Civil/Site Design and Construction Office of Engineering and Construction
Funding source: n/a
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 27
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 28
8. Contract: Design Build Services for Modifications to the Heating/Cooling Systems at Deer Park Elementary School
Bid #: JMI-637-05
Estimated award value: $379,760
Description:
On April 5, 2005, two (2) bids were received for the Design Build Services for Modifications to the Heating/Cooling Systems at Deer Park Elementary School. This project consists of adding gas-fired duct furnaces and direct expansion cooling to the existing rooftop outdoor air systems, and adding a converter in the existing cooling piping serving the indoor air handling units. These changes will remove all glycol from the school except between the chiller and ice machine, which are located in the boiler room. A summary of the bids received is below.
At this time, approval of a 10% contract modification allocation in the amount of $37,976 is requested to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Recommendation:
Award of contract is recommended to:
Dynastics, Inc. Baltimore, MD
Responsible school or office: Department of Physical Facilities
Contact person: Richard H. Cassell, P.E., Administrator Clarence H. Foard, P.E., Project Manager Office of Engineering and Construction
Funding source: State Qualified Zone Academy Bond (QZAB) Program
BALTIMORE COUNTY PUBLIC SCHOOLS DESIGN BUILD SERVICES FOR MODIFICATIONS TO THE HEATING/COOLING SYSTEMS AT DEER PARK ELEMENTARY SCHOOL BID NUMBER: JMI-637-05 BID DUE DATE: April 5, 2005
Bidders’ Names
Dynastics, Inc. M&M Welding
Base Bid $379,760 $775,000
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 29
9. Contract: Toilet Partition Replacement at Loch Raven High School Bid #: JNI-793-05
Estimated award value: $22,400
Description:
On April 12, 2005, three (3) bids were received for Toilet Partition Replacement at Loch Raven High School. This project consists of the removal and proper disposal of all toilet stall partitions and related hardware, and the furnishing and installation of new toilet stall partitions and accessories as specified. A summary of the bids received is below.
At this time, approval of a 10% contract modification allocation in the amount of $2,240 is requested to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Recommendation:
Award of contract is recommended to:
Partition Plus, Inc. Fallston, Maryland
Responsible school or office: Department of Physical Facilities
Contact person: Richard H. Cassell, P.E., Administrator George J. Colburn, Project Manager Office of Engineering and Construction
Funding source: State Aging School Program Budget
BALTIMORE COUNTY PUBLIC SCHOOLS TOILET PARTITION REPLACEMENT AT LOCH RAVEN HIGH SCHOOL BID NUMBER: JNI-793-05 BID DUE DATE: APRIL 12, 2005
Bidders’ Names PARTITION TITO PLUS, INC. CONTRACTORS, MOST, INC. INC.
Base Bid $ 22,400 $ 22,900 $28,405
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 30
10. Contract: Boiler Replacement at Patapsco High School Bid #: JMI-635-05
Estimated award value: $452,000
Description:
On April 5, 2005, four (4) bids were received for the Boiler Replacement project at Patapsco School. This project consists of removing three boiler/burner units and replacing them with two new boiler/burner units, including related breeching, piping, and controls. A summary of the bids received is below.
We are also requesting approval of approximately $35,000 to cover the cost to secure a new service from BGE for gas service. Our final request for this project includes approval of a 10% contract modification allocation in the amount of $45,200 to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Recommendation:
Award of contract is recommended to:
Chasney & Company Baltimore, MD
Responsible school or office: Department of Physical Facilities
Contact person: Richard H. Cassell, P.E., Administrator Clarence H. Foard, P.E., Project Manager Office of Engineering and Construction
Funding source: State and County Capital Budget - Project #665 – Major Maintenance
BALTIMORE COUNTY PUBLIC SCHOOLS BOILER REPLACEMENT AT PATAPSCO HIGH SCHOOL BID NUMBER: JMI-635-05 BID DUE DATE: APRIL 5, 2005
Bidders’ Names
Chasney & M&M Welding Hurley Company J F Fisher, Inc. & Fabricators, Company Inc.
Base Bid $452,000 $483,800 $495,000 $541,000
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 31
11. Contract: Gymnasium Lighting Upgrade at Pikesville Middle School Bid #: JNI-791-05
Estimated award value: $29,475
Description:
On March 22, 2005, four (4) bids were received for Gymnasium Lighting Upgrade at Pikesville Middle School. This project consists of replacing electrical panels and quartz lamps, providing safety chains for existing fixtures, new lighting in activity rooms, and emergency back-up units. A summary of the bids received is below.
At this time, approval of a 10% contract modification allocation in the amount of $2,947 is requested to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Recommendation:
Award of contract is recommended to:
Ashton Electric Co., Inc. Baltimore, MD
Responsible school or office: Department of Physical Facilities
Contact person: Richard H. Cassell, P.E., Administrator Vladimir Mukasey, P.E., Project Manager Office of Engineering and Construction
Funding source: State Aging Schools Program Budget
BALTIMORE COUNTY PUBLIC SCHOOLS GYMNASIUM LIGHTING UPGRADE AT PIKESVILLE MIDDLE SCHOOL BID NUMBER: JNI-791-05 BID DUE DATE: MARCH 22, 2005
Bidders’ Names
Ashton GPI Electric Deerfield, Inc. Denver-Elek, Electric Co., Inc. Inc.
Base Bid $29,475 $35,000 $36,100 $35,800
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 32
12. Fee Acceptance: Design Services for Systemic Renovations at Sparrows Point Middle School Bid #:
Estimated award value: $81,188
Description:
On November 19, 2003, the Board of Education of Baltimore County approved a Fee Acceptance with URS Corporation to provide consultant services for the systemic renovations planned for Sparrows Point Middle School. The construction documents were completed, and the project was advertised for bid proposals during two separate occasions. The bids received during both offerings were over the budget and therefore rejected. In order to secure bid proposals within the funds that are available, we have requested a proposal from URS Corporation to revise portions of the contract document. The Department of Physical Facilities has negotiated a lump sum fee of $81,188 with the consultant to perform this work.
Also included in this cost will be extra work that was not part of the original design. This work includes new permit drawings required by Baltimore County for fire protection service and additional hazmat abatement design services.
Recommendation:
Fee acceptance is recommended to:
URS Corporation Hunt Valley, MD
Responsible school or office: Department of Physical Facilities
Contact person: Richard H. Cassell, P.E., Administrator Clarence H. Foard, P.E., Project Manager Office of Engineering and Construction
Funding source: County Capital Budget Project #104 – Sparrows Point Middle School Systemic Renovations
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 33
13. Contract: Kitchen Exhaust Hood Replacements at Franklin and Deer Park Middle Schools Bid #: MBU-543-05
Estimated award value: $193,700
Description:
On March 22, 2005, one (1) bid was received for Kitchen Exhaust Hood Replacements at Franklin and Deer Park Middle Schools. These projects consist of replacing the existing kitchen exhaust hood systems and installing new make-up air units to meet current standards. A summary of the bids received is below. The recommended award of contract includes Alternate #1 - provide the new make-up air unit with the gas heat exchanger as scheduled on the plans to provide tempered air to kitchen hood. This also includes the new gas supply piping and gas train connection to the make-up unit on the roof.
At this time, approval of a 5% contract modification allocation in the amount of $9,685 is requested to cover any unforeseen conditions and minor changes to the contract, to be authorized and approved by the Building Committee in accordance with Board Policy.
Recommendation:
Award of contract is recommended to:
Chilmar Corporation, Inc. Baltimore, MD
Responsible school or office: Department of Physical Facilities
Contact person: Richard H. Cassell, P.E., Administrator Cristina Blasetti, Project Manager Office of Engineering and Construction
Funding source: County Capital Budgets: Project #095 Franklin Middle School Systemic Renovation Project #665 Deer Park Middle School Major Maintenance
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 34
BALTIMORE COUNTY PUBLIC SCHOOLS KITCHEN EXHAUST HOOD REPLACEMENT at FRANKLIN and DEER PARK MIDDLE SCHOOLS BID NUMBER: MBU-543-05 BID DUE DATE: MARCH 22, 2005
Bidders’ Names
Chilmar Corporation, Inc.
Base Bid – Franklin Middle School $84,700 Alternate #1 - Provide the new make-up air unit with the gas heat exchanger as scheduled on the plans to provide tempered air to kitchen hood. This also includes the new gas supply piping and gas train connection to the make-up unit on the roof. $7,700
Base Bid – Deer Park Middle School $93,300 Alternate #1 - Provide the new make-up air unit with the gas heat exchanger as scheduled on the plans to provide tempered air to kitchen hood. This also includes the new gas supply piping and gas train connection to the make-up unit on the roof. $8,000
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 35
14. Contract: Relocation of Overhead Phone Cables at Windsor Mill Middle School Bid #: n/a
Estimated award value: $30,710
Description:
On November 9, 2004, the Board of Education of Baltimore County approved a contract with Baltimore Gas & Electric Co. to relocate the existing overhead electric service along Windsor Mill Road in order to widen this road along the new middle school site.
The existing utility poles also included phone cables and equipment. Verizon has investigated the site and is requesting funding to design/perform the cable/equipment relocation and remove the existing poles.
At this time, the Department of Physical Facilities recommends an Award of Contract with Verizon in the amount of $30,710 to perform the utility relocation.
Funding for this project is identified in the County Capital Budget as Project # 091 – Windsor Mill Middle School.
Recommendation:
Award of contract is recommended to:
Verizon Baltimore, MD
Responsible school or office: Department of Physical Facilities
Contact person: Richard H. Cassell, P.E., Administrator J. Kurt Buckler, P.E., Head of Engineering Office of Engineering and Construction
Funding source: County Capital Budget Project # 091 – Windsor Mill Middle School
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 36
15. Contract Modification: Underground Electrical Contract (Construction Package 16-A) at Windsor Mill Middle School Bid #: n/a
Estimated award value: $20,990
Description:
On September 21, 2004, the Board approved the bid of Key Systems, Inc. for the 16-A Underground Electrical Construction package. The bid approved was $139,948 and a 10% contingency amount was also approved.
In order to meet a completion date for this school opening (of August, 2006), several “early” construction packages were bid prior to the completion of the building’s design. The 16-A Underground Electrical Package has allowed for the site and under-slab electrical installation during grading and foundation installation. However, the final design has caused several minor changes to the overall building, which has an effect on the underground work. In addition, BGE has requested work in conjunction with their transformer placement that was not expected.
At this time, approval of a contract modification allocation is requested in the amount of the 16-A contract from 10% ($13,995) to 15% ($20,990) to cover construction items not anticipated and the increased scope. The total approved contingency for the Windsor Mill Middle School project is $2,278,105 (10%). This change represents 0.1% of the total. At present 93.5% of the total contingency remains.
Recommendation:
Award of contract is recommended to:
Key Systems, Inc. White Marsh, MD
Responsible school or office: Department of Physical Facilities
Contact person: Richard H. Cassell, P.E., Administrator J. Kurt Buckler, P.E., Head of Engineering Office of Engineering and Construction
Funding source: County Capital Budget Project # 091 – Windsor Mill Middle School
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 37
16. Contract Modification: Steel Contract (Construction Packages 5-A and 5-B) at Windsor Mill Middle School Bid #: n/a
Estimated award value: $58,800
Description:
As part of the Windsor Mill Middle School construction project, a contract was awarded for Steel Construction (5-A) and another separate contract was awarded for Miscellaneous Steel Items (5-B). The 5-A package was an “early” bid package that was bid/awarded prior to the completion of design, due to the required occupancy date of this school. The 5-B package was bid near the completion of design and included all of the steel lintels for the project. The 5-B contractor has informed us that they cannot meet the project’s schedule for delivery of all steel lintels. However, the 5-A contractor has advised us that they can meet the schedule by manufacturing the steel lintels in their shop.
At this time, approval of a change order in the amount of $58,800 is requested with Crystal Steel (5-A) for supplying and installing the steel lintels for the entire project. A credit in the amount of $58,800 will be obtained from the 5-B contractor, Baltimore Steel Erectors.
Recommendation:
Award of contract is recommended to:
Crystal Steel Products Delmar, DE
Responsible school or office: Department of Physical Facilities
Contact person: Richard H. Cassell, P.E., Administrator J. Kurt Buckler, P.E., Head of Engineering Office of Engineering and Construction
Funding source: County Capital Budget Project #091 – Windsor Mill Middle School
Office of Purchasing caj/P/Board Exhibits/2005/April/1-Exhibit 4-26-05 38 Exhibit O BALTIMORE COUNTY PUBLIC SCHOOLS
DATE: April 26, 2005
TO: BOARD OF EDUCATION
FROM: Dr. Joe A. Hairston, Superintendent
SUBJECT: REVISION TO 2004-2005 SCHOOL CALENDAR
ORIGINATOR: Dr. Joe A. Hairston, Superintendent
RESOURCE PERSON(S): Kara Calder, Chief Communications Officer
INFORMATION
That the Board of Education receive as an information item the revised 2004-2005 school calendar
Attachment I – Summary of revised calendar 04/26/05
REVISED CALENDAR FOR THE FINAL WEEK OF SCHOOL YEAR 2004-2005
Monday, June 13 High School Assessment Day: Closed for high school students three hours early, teachers on duty. Middle and elementary schools on regular schedule.
Tuesday, June 14 Assessment Day for All Schools: All schools close three hours early; teachers on duty.
Wednesday, June 15 Final Day of Classes for Students and Teachers: All schools close three hours; teachers on duty.
2 Exhibit P
RULE 4004
PERSONNEL: General
Suspected Child Abuse, [and] NEGLECT, AND/OR INAPPROPRIATE BEHAVIOR [of] TOWARDS a Student by an Employee of the Baltimore County Public Schools
[Any employee] THE CONDUCT OF AN EMPLOYEE, SUBSTITUTE, VOLUNTEER, STUDENT TEACHER OR STUDENT INTERN suspected of child abuse, [and] neglect, AND/OR INAPPROPRIATE BEHAVIOR [of a student] TOWARDS A STUDENT must be dealt with in accordance with applicable laws AS WELL AS BOARD OF EDUCATION POLICIES, RULES, AND PROCEDURES. The Superintendent of Schools will establish procedures for reporting such cases to the appropriate authorities.
DEFINITIONS: AS USED IN THIS RULE, THE FOLLOWING TERMS HAVE THIS MEANING
1. “CHILD PHYSICAL ABUSE” IS THE PHYSICAL INJURY OF A CHILD (UNDER 18), BY ANY PARENT OR OTHER PERSON WHO HAS PERMANENT OR TEMPORARY CARE OR CUSTODY OR RESPONSIBILITY FOR SUPERVISION OF A CHILD, OR BY A FAMILY MEMBER, UNDER CIRCUMSTANCES THAT INDICATE THAT THE CHILD’S HEALTH OR WELFARE IS HARMED OR AT SUBSTANTIAL RISK OF BEING HARMED.
2. “CHILD SEXUAL ABUSE” OF A CHILD (UNDER 18), WHETHER PHYSICAL INJURIES ARE SUSTAINED OR NOT, MEANS ANY ACT THAT INVOLVES SEXUAL MOLESTATION OR EXPLOITATION OF A CHILD BY A PARENT OR OTHER PERSON WHO HAS PERMANENT OR TEMPORARY CARE OR CUSTODY OR RESPONSIBILITY FOR SUPERVISION OF A CHILD, OR BY ANY HOUSEHOLD OR FAMILY MEMBER. CHILD SEXUAL ABUSE INCLUDES BUT IS NOT LIMITED TO: INCEST, RAPE, OR SEXUAL OFFENSE IN ANY DEGREE; SODOMY; AND UNNATURAL OR PERVERTED SEXUAL PRACTICES.
3. “MENTAL INJURY” INCLUDES THE OBSERVABLE, IDENTIFIABLE, AND SUBSTANTIAL IMPAIRMENT OF A CHILD’S MENTAL OR PSYCHOLOGICAL ABILITY TO FUNCTION CAUSED BY AN ACT OF A PARENT, CARETAKER, HOUSEHOLD OR FAMILY MEMBER.
1 RULE 4004 4. “NEGLECT” INCLUDES THE LEAVING OF A CHILD (UNDER 8) UNATTENDED, OR OTHER FAILURE TO GIVE PROPER CARE AND ATTENTION TO A CHILD BY ANY PARENT OR OTHER PERSON WHO HAS PERMANENT OR TEMPORARY CARE OR CUSTODY OR RESPONSIBILITY FOR SUPERVISION OF THE CHILD UNDER CIRCUMSTANCES THAT INDICATE THE CHILD’S HEALTH OR WELFARE IS HARMED OR PLACED AT SUBSTANTIAL RISK OR THAT MENTAL INJURY TO THE CHILD OR A SUBTSTANTIAL RISK OF MENTAL INJURY MAY RESULT.
5. “INAPPROPRIATE BEHAVIOR” IS DEFINED AS UNPROFESSIONAL ACTS COMMITTED BY SCHOOL EMPLOYEES, SUBSTITUTES, VOLUNTEERS, STUDENT TEACHERS, OR STUDENT INTERNS TOWARD STUDENTS. THESE INAPPROPRIATE BEHAVIORS ARE WILLFUL ACTS OF MISCONDUCT, DELIBERATE VIOLATIONS OR DISREGARD OF STANDARDS OF BEHAVIOR THAT THE EMPLOYER HAS THE RIGHT TO EXPECT OF ANY EMPLOYEE.
PROCEDURES IN CASES OF SUSPECTED ABUSE AND/OR NEGLECT:
I. Cases of suspected abuse AND/OR NEGLECT will be handled in the following manner:
A. Cases of suspected CHILD abuse and neglect of a student by [a staff member] AN EMPLOYEE, SUBSTITUTE, VOLUNTEER, STUDENT TEACHER OR STUDENT INTERN will be reported to the Department of Social Services (DSS), to the [Area Superintendent] PRINCIPAL OR APPROPRIATE OFFICE HEAD, [and to the Superintendent’s Designee (Multi-Disciplinary Team (Multi-D) representative, Office of Pupil Personnel SERVICES, Baltimore County Public Schools).] THE PRINCIPAL OR OFFICE HEAD WILL NOTIFY THE APPROPRIATE EXECUTIVE DIRECTOR.
B. THE INITIAL REPORT TO DSS MAY BE VERBAL BUT MUST BE FOLLOWED BY WRITTEN REPORT WITHIN 48 HOURS USING BEBCO FORM “SCHOOLS REPORT OF SUSPECTED CHILD ABUSE” (FORM #BCDSS92-180A) OR “SCHOOLS REPORT OF SUSPECTED CHILD NEGLECT (FORM #BCDSS92-180B).
C. A BALTIMORE COUNTY PUBLIC SCHOOLS “INTERNAL INCIDENT REPORT FORM FOR AN EMPLOYEE SUSPECTED OF CHILD ABUSE, NEGLECT, OR INAPPROPRIATE BEHAVIOR
2 RULE 4004 TOWARD A STUDENT” MUST BE COMPLETED IMMEDIATELY BY THE PRINCIPAL OR OFFICE HEAD IN ALL CASES OF SUSPECTED CHILD ABUSE AND/OR NEGLECT, TOWARD A STUDENT BY AN EMPLOYEE, SUBSTITUTE, VOLUNTEER, STUDENT TEACHER OR STUDENT INTERN. THE INCIDENT REPORT FORM WILL BE FORWARDED TO THE APPROPRIATE EXECUTIVE DIRECTOR, TO THE EXECUTIVE DIRECTOR OF HUMAN RESOURCES, TO THE SUPERINTENDENT’S DESIGNEE (MULTI-DISCIPLINARY TEAM (MULTI-D) REPRESENTATIVE), AND TO THE OFFICE OF RISK MANAGEMENT.
D. Department of Social Services worker (DSS) AND/OR THE POLICE DEPARTMENT will investigate reportS of abuse [and] OR neglect and share findings with the C[c]oordinator of THE Department of Social Services Multi-Disciplinary (Multi-D) Team. THE PRINCIPAL OR OFFICE HEAD WILL DETERMINE THE FACTS OF ALLEGATIONS OF CHILD ABUSE AND/OR NEGLECT, THROUGH A LIMITED INQUIRY. THE ACCUSED EMPLOYEE MAY NEITHER BE NOTIFIED OF THE ACCUSATION NOR INTERVIEWED BY THE PRINCIPAL OR OFFICE HEAD UNTIL AN INVESTIGATION HAS BEEN CONDUCTED BY THE DEPARTMENT OF SOCIAL SERVICES AND/OR THE POLICE DEPARTMENT. AFTER CONSULTATION WITH THE APPROPRIATE EXECUTIVE DIRECTOR, THE PRINCIPAL OR OFFICE HEAD WILL TAKE ADMINISTRATIVE STEPS TO REMOVE THE ACCUSED PERSON FROM CONTACT WITH STUDENTS WHILE EXTERNAL AND/OR INTERNAL INVESTIGATIONS TAKE PLACE. THE APPROPRIATE EXECUTIVE DIRECTOR WILL NOTIFY THE EMPLOYEE IN WRITING OF THE ADMINISTRATIVE ACTIONS BEING TAKEN AND SEND A COPY OF THE LETTER TO THE EXECUTIVE DIRECTOR OF HUMAN RESOURCES.
E. Department of Social Services AND/OR THE POLICE DEPARTMENT will be responsible for communicating to the Superintendent’s Designee (MULTI-DISCIPLINARY TEAM (MULTI-D) REPRESENTATIVE) the following: • Name of employee • Location of employee • Details of the investigation • A COPY OF THE WRITTEN SUMMARY OF THE INVESTIGATION AND FINAL DISPOSITION.
3 RULE 4004
1. FOR CASES SUBJECT TO THE JURISDICTION OF THE Department of Social Services, DSS shall be responsible to do the following:
• Schedule a Multi-D Team meeting • Invite State’s Attorney’s Office, as appropriate • Invite Law Enforcement agency, as appropriate • Invite other professionals, as appropriate • Invite Department of Social Services worker to Multi-D Team meeting
a. THE BCPS MULTI-D REPRESENTATIVE [The Superintendent’s Designee] shall be responsible for the following:
• [Invite] INVITING EXECUTIVE DIRECTOR OF HUMAN RESOURCES AND ANY OTHER appropriate [Area Superintendent] EXECUTIVE DIRECTOR OR STAFF MEMBER to the Multi-D Team meeting. TEAM MEMBERS WILL DISCUSS THE NATURE OF THE ALLEGATIONS AND THE FINAL DISPOSITION OF THE INVESTIGATION.
• MAINTAINING A DATABASE OF ALL SUSPECTED CASES OF CHILD ABUSE, NEGLECT, AND/OR INAPPROPRIATE BEHAVIOR TOWARD A STUDENT BY AN EMPLOYEE OF BALTIMORE COUNTY PUBLIC SCHOOLS.
2. FOR CASES INITIALLY SUBJECT TO THE JURISDICTION OF THE POLICE DEPARTMENT, THE SAFE SCHOOLS LIAISON WILL:
• SEND THE POLICE REPORT WITH THE INVESTIGATIVE SUPPLEMENT TO BCPS MULTI-D REPRESENTATIVE.
4 RULE 4004 B. [Team members will discuss the nature of the allegations
A. Whether the abuse was confirmed B. Whether the abuse was unsubstantiated C. Whether the behaviors of the employee were inappropriate D. Whether the abuse was ruled out]
F. IN ALL CASES REFERRED TO BCPS BY DSS AND THE POLICE DEPARTMENT, THE SUPERINTENDENT’S DESIGNEE (MULTI- DISCIPLINARY TEAM (MULTI-D) REPRESENTATIVE) WILL FORWARD THE FINDINGS TO THE EXECUTIVE DIRECTOR OF HUMAN RESOURCES WHO WILL INITIATE AND OVERSEE AN INTERNAL INVESTIGATION.
ONCE THE INVESTIGATION BY EXTERNAL AGENCIES IS COMPLETED, THE APPROPRIATE EXECUTIVE DIRECTOR AND THE PRINCIPAL OR OFFICE HEAD MAY ASSIST IN THE INTERNAL INVESTIGATION OF REPORTS OF CHILD ABUSE AND/OR NEGLECT BY AN EMPLOYEE, SUBSTITUTE, VOLUNTEER, STUDENT TEACHER, OR STUDENT INTERN.
C. [The appropriate Area Superintendent and the Superintendent’s Designee will report the findings of the case to the Deputy Superintendent]
G. EXECUTIVE DIRECTOR OF HUMAN RESOURCES WILL REPORT FINDINGS OF THE DEPARTMENT OF SOCIAL SERVICES’ INVESTIGATION AND/OR THE POLICE INVESTIGATION, ALONG WITH THE INTERNAL INVESTIGATION TO THE DEPUTY SUPERINTENDENT, BUSINESS SERVICES.
D. [The Deputy Superintendent, shall recommend to the Superintendent appropriate disciplinary action which could include one or more of the following:]
H. THE DEPUTY SUPERINTENDENT, BUSINESS SERVICES SHALL RECOMMEND TO THE SUPERINTENDENT OR THE SUPERINTENDENT’S DESIGNEE APPROPRIATE DISCIPLINARY ACTION WHICH COULD INCLUDE ONE OR MORE OF THE FOLLOWING:
5 RULE 4004 • REFERRAL TO EMPLOYEE ASSISTANCE OR OTHER APPROPRIATE PROGRAMS • Verbal reprimand • Written reprimand • Suspension with or without pay • Dismissal.
I. THE EXECUTIVE DIRECTOR OF HUMAN RESOURCES WILL SEND A COPY OF THE DEPUTY SUPERINTENDENT’S RECOMMENDATIONS AND A COPY OF THE FINAL DISPOSITION FORM TO THE SUPERINTENDENT’S DESIGNEE (MULTI- DISCIPLINARY TEAM (MULTI-D) REPRESENTATIVE)
II. CASES NOT ACCEPTED BY DSS FOR INVESTIGATION OR NOT MEETING A CRIMINAL STANDARD SHALL BE ASSESSED TO DETERMINE WHETHER INAPPROPRIATE BEHAVIOR BY AN EMPLOYEE HAS OCCURRED:
A. CASES OF INAPPROPRIATE BEHAVIOR TOWARD A STUDENT BY AN EMPLOYEE, SUBSTITUTE, VOLUNTEER, STUDENT TEACHER, OR STUDENT INTERN SHALL BE REPORTED TO THE PRINCIPAL OR APPROPRIATE OFFICE HEAD BY THE INDIVIDUAL WHO MADE THE INITIAL REPORT TO DSS. THE PRINCIPAL OR OFFICE HEAD WILL NOTIFY THE APPROPRIATE EXECUTIVE DIRECTOR.
B. THE BALTIMORE COUNTY PUBLIC SCHOOLS “INCIDENT REPORT FORM FOR AN EMPLOYEE SUSPECTED OF CHILD ABUSE, NEGLECT, OR INAPPROPRITE BEHAVIOR TOWARD A STUDENT” THAT HAS BEEN COMPLETED WILL BE FORWARDED TO THE APPROPRIATE EXECUTIVE DIRECTOR, TO THE EXECUTIVE DIRECTOR OF HUMAN RESOURCES, TO THE SUPERINTENDENT’S DESIGNEE (MULTI-DISCIPLINARY TEAM (MULTI-D) REPRESENTATIVE), AND TO THE OFFICE OF RISK MANAGEMENT TO INITIATE THE INTERNAL INVESTIGATION.
C. EXECUTIVE DIRECTOR OF HUMAN RESOURCES WILL INITIATE AND OVERSEE AN INTERNAL INVESTIGATION IN ALL CASES REFERRED ON AN “INTERNAL INCIDENT REPORT FORM”. THE EXECUTIVE DIRECTOR OF SCHOOLS AND APPROPRIATE ADMINISTRATIVE MAY ASSIST IN THE INVESTIGATION AND WILL BE RESPONSIBLE FOR INITIATING DISCIPLINARY ACTION
6 RULE 4004 WHEN NECESSARY THAT INCLUDES ONE OR MORE OF THE FOLLOWING:
• REFERRAL TO EMPLOYEE ASSISTANCE OR OTHER APPROPRIATE PROGRAM • VERBAL REPRIMAND • WRITTEN REPRIMAND
D. THE EXECUTIVE DIRECTOR OF HUMAN RESOURCES WILL REPORT FINDINGS OF THE INTERNAL INVESTIGATION TO THE DEPUTY SUPERINTENDENT, BUSINESS SERVICES WHEN DISCIPLINARY ACTION IS RECOMMENDED THAT INCLUDES SUSPENSION WITH OR WITHOUT PAY, OR TERMINATION.
E. THE DEPUTY SUPERINTENDENT, BUSINESS SERVICES, SHALL RECOMMEND TO THE SUPERINTENDENT OR THE SUPERINTENDENT’S DESIGNEE APPROPRIATE DISCIPLINARY ACTION.
F. THE EXECUTIVE DIRECTOR OF HUMAN RESOURCES WILL SEND A COPY OF THE REPORT FINDINGS, A COPY OF THE DEPUTY SUPERINTENDENT’S RECOMMENDATIONS, AND THE FINAL DISPOSITION FORM TO THE MULTI-D REPRESENTATIVE.
Legal References: Resetar v. State Board of Education, 284 Md. 537, 299 A.2d 225, cert. denied, 444 U.S. 838 (1979) Annotated Code of Maryland, Family Law Article, §5-701 ET SEQ Annotated Code of Maryland, Education Article, §6-107, 108, 202 Education COMAR, 13A.12.05.02C(4) Education COMAR, 13A.08.01.13 A, B, D, E
Rule Superintendent of Schools Approved: 4/16/94 Revised: 6/27/95 REVISED: ______
7 Exhibit Q
Minutes SW Education Advisory Meeting Hosted at Baltimore Highlands Elementary School March 16, 2005
Council Attendees: Linda Blackwell, Sharon Loving, Dr. Richard Milbourne, Sam Macer, Lisa Orens, Ashley Palaigos, Deb Phelps
Others in attendance: Baltimore Highlands teachers [Nicole Barth, Tara Berg, Cheryl Bevan, Sommer Chasing, Jennifer Farley, Cindi Hart, Dr. Irgens (Psychologist), Mandy Johnson, Brian Kincaid, Catheline Morgan, Kate Stefancik, Anne Stockbridge, Kelly Wagner, Donna Woods, Lindsay Young], Jill Bordenick (Halethorpe), Kris Bury (Baltimore Highlands PTA), Deepa Garg (Baltimore Highlands parent), Brenda Harney, Rosemarie Kincannon (Baltimore Highlands Principal), Joe Pallozzi, Russell Pratt (Halethorpe), Barbara Shields (Baltimore Highlands AP), Manva Simon (Lansdowne).
Individualized, student-led tours. Begun at arrival, completed by 7:35 pm.
Opened by Rosmarie Kincannon at 7:35 pm. Introductions made included Dr. Milbourne, Deb Phelps, and Lisa Orens. Lisa thanked students for individualized guided tours and the numerous teachers present as well as Baltimore Highlands PTA members. She explained that Dr. Hairston had a scheduling conflict and that this Advisory Council hopes to reschedule him for another time.
Kindergarten Curriculum Presentation begun at 7:38 pm. Kathleen McMahon reviewed PowerPoint presentation of BCPS early reading program. She expressed gratitude to the Superintendent for his support of the program and remarked that he has expressed his appreciation of the BCPS teachers who have embraced the program to ensure its success. Questions included the response that, yes, volunteers are incorporated into the program with the example of how parents at Hillcrest Elementary have been trained to provide support to this program. Presentation concluded at 8:00 pm.
Business meeting called to order at 8:11 pm by Lisa Orens.
Attendees: Linda Blackwell, Sharon Loving, Dr. Richard Milbourne, Sam Macer, Lisa Orens, Joe Pallozzi,
1. Old business: ¾ Advisory Council website is up and running; please visit it to check it out. www.bcps.org/community/educational/ edu_advisory_council/default.asp ¾ Lisa reported that Sarah Chavis, student member, has resigned, leaving current membership at 9 with a need for student members from Lansdowne and Woodlawn. ¾ With membership now at 9, Anita Newkirk (via report from Lisa) Brian Bailey, Elizabeth Lee, Sam, and Lisa are in support of Senate Bill 195. Sharon has indicated she would support majority opinion of other members. Therefore, this Council has voted to take a position in support of SB195. Lisa advised members present that all councils must come to an agreement as a whole before the position of the Advisory Councils would be determined; thus individuals could express an opinion regarding the bill, but not an opinion on behalf of the council. Dr. Milbourne suggested that minutes from the BOE meeting discussion regarding whether or not the Board take a position be obtained so members could be familiar with the BOE position, if any, on SB195. Sam reported that PTA Council voted officially to support SB195. ¾ Lisa reminded members that nominations for next year’s officers need to be determined. Sharon is not interested in chair position due to other commitments; Sam is not interested in officer position due to concern of conflict. Sharon questioned status of membership for Jody Wallace and Lisa reported that she has not yet heard anything. Dr. Milbourne questioned whether Judi Komins has checked
1 geographically to indicate from where vacancies should be filled. Lisa believes Judi has but believes there is not a specific geographic need; she would like to see member from Hillcrest or Westchester ES.
2. New Business: ¾ Lisa provided copies of a “Baltimore County Community-School Partnership Network Directory”. ¾ Joe requested that Calendar Committee comment of agenda be moved to top of new business. He and Sharon are both serving, Sharon for SWEAC and Joe as parent at large. The committee has been tasked with collecting community feedback for the next meeting to be held April 19. Joe provided copies of the draft 2006-07 calendar with the explanation that this contains solely elements common to the 2004- 05 and 2005-06 calendars and is truly a draft. Sam summarized that comments should be collected and directed to Sharon and Joe for inclusion in their reports to the committee. Sharon suggested that PTA Council members serving on the Calendar Committee could also be notified. ¾ Lisa reported that May 18 is currently reserved with Dr. Hairston. After some discussion, it was agreed that this would be valuable. Sam requested the meeting be held at Woodlawn Middle School. Dr. Milbourne indicated it would likely be a system wide discussion and suggested the HS Summit as a topic. ¾ Discussion of possible topics for both the April 20 meeting and future meting was discussed. ƒ Sam requested that the topic of violence in the schools be reserved for next year. ƒ Sharon suggested a topic that would highlight the positive attributes for which a school might be recognized, e.g., character recognition program. Dr. Milbourne remarked that Edmondson Heights is undergoing a school-wide reform initiative called “Outward Bounds” and that it would be a good topic for the April meeting to be held at that school. ƒ Sharon also suggested the topic of a construction funding update, or a construction project update for Windsor Mill Middle School. Dr. Milbourne indicated council members would be solicited for involvement with boundary decisions as Windsor Mill MS construction nears completion. ƒ Sam suggested a State of the Area address by Dr. Milbourne. Dr. Milbourne indicted the Dr. Hairston covered this information at the December meeting but that he would present such a discussion in September.
Business meeting adjourned approximately 9:19 pm.
Next meeting scheduled for April 20 at Edmondson Heights at 7 pm.
Respectfully submitted, Sharon Loving Secretary, SW Education Advisory Council
2