Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
To be approved at the Board of Education meeting July 9, 2013.
MINUTES OF THE JUNE 11, 2013 REGULAR MEETING OF THE BOARD OF EDUCATION.
THE BOARD OF EDUCATION MEETING IS VIDEOTAPED AND THE VIDEO IS AVAILABLE FOR REVIEW OR A COPY CAN BE OBTAINED BY CONTACTING THE TREASURER'S OFFICE AT THE HELEN H. "SUE" OSBORN ADMINISTRATION BUILDING.
The Mentor Exempted Village Board of Education held its Regular Meeting on Tuesday, June 11, 2013 at 7:01 p.m. at Mentor High School, Lecture Room A, 6477 Center Street, Mentor, Ohio. Members present: Mrs. Mary L. Bryner, Mr. Alan J. Mihok, Mr. William J. Shaw, Mr. Andrew J. Sparacia, and Mr. Thomas V. Tuttle.
Mr. Shaw led the assembled in the Pledge of Allegiance.
Mr. Sparacia moved, seconded by Mr. Tuttle to approve the minutes of the regular meeting held May 14, 2013 as corrected under Certified/Licensed for typos under resignations on page 377 and the minutes of the special meeting held May 23, 2013.
Roll Call: Ayes: Mr. Sparacia, Mr. Tuttle, Mrs. Bryner, Mr. Mihok, Mr. Shaw. Mrs. Bryner abstained on the May 14, 2013 meeting. The motion carried. 2013-6-106
At this time, Mr. Shaw stated that there would be a hearing of the public on agenda items only. There were none.
Mr. Mihok moved, seconded by Mr. Tuttle, that the Board of Education approve the consent agenda as presented by the Superintendent.
Acceptance of gifts:
Staff lunch on May 7, 2013 for Teacher Appreciation Week from BRAVO! Cucino Italiana to Bellflower Elementary School Trombone from Carla A. Kehres to the Garfield Elementary School Music Department 75 Gallons of latex paint from Joe Orel of JJO Construction to the Mentor High School Thespians Club $1,500 from Grant Gawronski to the Mentor High School Gawronski Leadership Scholarship Fund $1,500 from Cooper Industries Foundation to the Mentor High School Gawronski Leadership Scholarship Fund $455.31 from Marco’s Pizza #1098 to the Dale R. Rice Elementary School Principal’s Fund $400 in gift cards for Teacher/Staff Appreciation Week from Baker’s Square to the Ridge Middle School Principal’s Recognition Fund $250 from Durchik Turf Management Systems to the Memorial Middle School Principal’s Academic Fund $250 from Thomas J. Waina of Farmers Insurance Group to the Memorial Middle School Principal’s Academic Fund $250 from Buyers to the Memorial Middle School Principal’s Academic Fund $150 from Carver Financial Services, Inc. to the Memorial Middle School Principal’s Academic Fund $100 from Lifeguard Financial to the Ridge Middle School Physical Education Fund $100 from the Janyss Ward Family to the Ridge Middle School Principal Recognition Fund $100 from Work Place Media to the Memorial, Ridge and Shore Science Olympiad Team Fund $50 from Hills Family Karate to the Memorial Middle School Principal’s Academic Fund $50 from David and Marcia Cromer to the Mentor High School Sparkles Cheerleading Fund
Approval of the following grants:
Mentor Schools Foundation
Chromebooks for Technology in the Classroom $1,500 Rebecca Levine – Memorial Middle School
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
Flipping the Classroom with Nexus 7 $1,500 Megan Hoover – Shore Middle School
Using the STEM Initiative to Drive Project Based $1,500 Learning in Math and Science Stephanie Nowak – Rice Elementary School
Approval of membership in the Ohio High School Athletic Association for the 2013-2014 school year.
Roll Call: Ayes: Mr. Mihok, Mr. Tuttle, Mrs. Bryner, Mr. Sparacia, Mr. Shaw. The motion carried.
2013-6-107
At this time Mr. Matthew J. Miller, Superintendent, Mr. Adam Dudziak, Unit 11 Principal Mentor High School, and Mr. William Shaw presented diplomas to Jaylen Dowdy, Jeffrey Gudowicz, and Ashlyn Woods.
At this time Mr. Matthew Miller and Mrs. Bryner recognized the Mentor Public Schools retirees for the 2012-2013 school year:
2012-2013 Certified Retirees
Elizabeth Cannato Virginia Jeschelnig Heike Robinson Jayne Dervay Beth Klayman Wendy Rossoll Julia Douglass Lynda Krstolic Ann Spinello Kay Feiten Laura Ludwig Vickie Stacy Stephanie Froemke Richard Mentch Roberta Thornburgh Elaine Furman Janice Milazzotto Thomas Tongel Laura Hoffman Karla Oberdoerster Donna Valtman Kimberly Hufgard Sheila O’Connor Debora Vrcan
2012-2013 Classified Retirees
Debbie Battles Gail Heyduk Diane Schmidt Irene Brown June Misconin Anthony Seifert Blasé Budziak Timothy Petro Marie Sluga Beverly Cortell Rita Reba Dorothy Weslee Carol Cvar Alan Reigles
Kevin Turchetta (deceased)
At this time Mr. William Wade, Principal, Mentor High School, Mr. Jeff Cassella, Athletic Director, and Mrs. Mary Bryner recognized the Mentor high School Softball Team in the State Final Four: Head Coach – Emily Strobel Assistant Coach – Kate Adoryan
Bailey Beech Allison Golic Emily Morgan Arial Birtley Jordan Kramer Kelly Palmer Markanne Causey Carly Marrazzo Rachel Stack Page Cimino Megan Massey Lindsey Valvoda Katie DeSanto Amy McDonnell Heather Walker Emily Durfey Kelly McKinney Rachel Wallace
At this time Mr. William Wade, Mr. Jeff Cassella, and Mrs. Mary Bryner recognized the Mentor High School Track Team State Qualifiers:
Head Coach – Bill Dennison
Eddie Daugherty Austin Hankins Keith McCormick Jaylen Dowdy Darren Ingram Marc Walton Jeffrey Gudowicz John Maurins Ashlyn Woods
At this time Mr. William Porter, Assistant Superintendent, and Mrs. Mary Bryner recognized Brentmoor Elementary School teacher Anne Deitrick on being chosen as Outstanding Mathematics Educator by the Greater Cleveland Council of Teachers of Mathematics.
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
At this time Mr. William Porter and Mrs. Mary Bryner recognized Sterling Morton Elementary School teacher Laurie Eppler for receiving the 2013 Outstanding District Educator Award from the Ohio PTA.
At this time Mr. William Porter and Mrs. Mary Bryner recognized the Memorial Middle School Science Olympiad Team for placing 6th in National Competition:
Advisor: Alisann Crough
Karina Abraham Christopher Hasak Ruchin Patel Sophia Anufriyenko Kyle Hoffman Devank Patel Megan Arumpanayil Corey Hoffman Michael Petti Rachel Beller Wayne Hou Nicholas Rado Connor Bevione Saralina Khare John Rahija Ryan Cermak Jessica Langguth Jack Ricco Dallin Crawford Kylee Linville Olivia Sandrey Thomas Cromes Nathan Lowe Jared Simko Daniel Crough Raghav Malik Venkat Suru Joseph Demeter Omar Mansour Nicole Wahlstrom Josh Furness Hunter McGrath Ryan Walmsley Brianne Furness Lekha Medarametla Andrew Wolf Mitchell Georgia-Hoard Christopher Nguyen Gilian Gunsch Hunter Osolin
At this time Mr. William Porter and Mrs. Mary Bryner recognized the Power of the Pen Writing Competition State Qualifiers:
Memorial Middle School Advisor - Rebecca Levine Gilian Gunsch
Ridge Middle School Advisor – Paula LaRich Marina Pietrantozzi
Shore Middle School Advisor - Diane Compton Corey Friedrich
At this time Mr. William Porter, Mrs. Sarah Carver, President, Mentor Classified Employees, and Mrs. Mary Bryner recognized the MCE “I Write to Read” Essay Contest Winners:
Bellflower Elementary - Brianna Yee Brentmoor Elementary - Carolyn Wochele Fairfax Elementary - Regina Dubeansky Garfield Elementary - Simran Patwa Hopkins Elementary - Bernard Pasalic Lake Elementary - Cali Piwinski Sterling Morton Elementary - Sydney Unger Orchard Hollow Elementary - Isabella Garrett Rice Elementary - Paige Johnson
At this time Mrs. Gale Leonard-Stawiery, Coordinator, Career Tech Education, and Mrs. Mary Bryner recognized the Career Technical Students in State Competition:
Northeast Ohio Robotics First Place James Dalton Jeffrey Ivey Brandon Parker Riley Propst Jeffrey Rusyniak Second Place Ryan Contorno Kevin Denihan Jonathan Hoffman Jacob Misencik Steven Skorupski
DECA Competition Third Place Brandon Blair Tyler Pruzinsky
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
Skills USA Competition Second Place Joshua Cates Danielle Venen
IBM Master the Mainframe Contest Brian Anderson Joseph Bowers Austin Corlett Shane Maltry Sean Duda Richard Yauger
At this time, Mr. William Shaw called for a brief recess. Time: 8:00 p.m.
Mr. Shaw reconvened the meeting to regular session. Time: 8:06 p.m.
Mr. Tuttle moved, seconded by Mr. Sparacia that the Board of Education approve the Career Technical Courses of Study as presented by Ms. Pam Hutto, Director, Curriculum.
Roll Call: Ayes: Mr. Tuttle, Mr. Sparacia, Mrs. Bryner, Mr. Mihok, Mr. Shaw. The motion carried. 2013-6-108
Mr. Sparacia moved, seconded by Mr. Mihok that the Board of Education that the Board of Education approve the Wellness Clinic Project Bid. The successful bid was submitted by Vector Construction, Inc. in the amount of $122,100.00.
WHEREAS, it has been determined through the District Strategic Plan that the District Wellness Clinic located at Mentor High School will be built; and, WHEREAS, on June 3, 2013, sealed bids for the District Wellness Clinic Project were publicly opened; and, WHEREAS, the Director of Business Operations received an analysis of the low bid from ThenDesign Architecture, Ltd. concluding that the low bid submitted by Vector Construction, Inc. was responsive and responsible; and WHEREAS, the Director of Business Operations has determined that the lowest responsive and responsible bid does not exceed the project estimates; NOW, THEREFORE, BE IT RESOLVED that in accordance with Ohio Revised Code 3313.46 the Board of Education accepts the lowest responsive and responsible bid for the District Wellness Clinic Project as follows:
Vector Construction, Inc. Contract “A” Base Bid $120,100.00 Alternate Item 1 2,000.00
Total $122,100.00
BE IT FURTHER RESOLVED that the Chief Financial Officer be authorized and directed to execute any and all contracts and documents necessary for the District Wellness Clinic Project.
Roll Call: Ayes: Mr. Sparacia, Mr. Mihok, Mrs. Bryner, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-6-109
Mr. Sparacia moved, seconded by Mr. Tuttle that the Board of Education approve the certified/licensed, classified, non-contractual compensation and supplemental contracts as follows:
CERTIFIED/LICENSED
Appointment for the 2012-2013 School Year Recommended
Chin, Suzanne will serve as a Substitute Assistant Middle School Principal for Jason Crowe and Substitute Vocational Supervisor for Gale Leonard-Stawiery in their absence during the 2012-2013 School Year. Ms. Chin will be paid a per diem rate of $364.99 and will receive only retirement and Medicare pickup as administrative benefits.
Appointments for the 2013-2014 School Year Recommended
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
Driscoll, Kimberly Music Teacher BA + 6 08-15-13 District-wide
Kovac, William Math Teacher BA.15 + 5 08-15-13 High School
Rolfes, Jordan Business/CTE Teacher BA + 1 08-15-13 High School
Wilcox, Jordan HPE Teacher BA + 4 08-15-13 High School
Yoke, Matthew Music MA + 6 08-15-13 High School
Zuccaro, Alyssa Math Teacher BA + 1 08-15-13 High School
Dudziak, Adam will be hired as Middle School Principal at Memorial Middle School. Mr. Dudziak will receive a two-year contract and will be placed at EDS, Step 4 (1.56 Index) of the Middle School Principal Salary Schedule. Effective the beginning of the 2013-2014 Contract Year
Shorr, Jeremy will be hired as Director of Instructional Technology and Curricular Innovation at the Administration Building. Mr. Shorr will receive a two-year contract and will be placed at MA, Step 3 (1.41 Index) of the Director of Instructional Technology and Curricular Innovation Salary Schedule. Effective the beginning of the 2013-2014 School Year
Leaves of Absence for the 2012-2013 School Year Recommended Effective Gridley, Susan–Intervention Specialist/Rice (Medical) 06-13-13 Light, Kelly–School Psychologist/Lake/Memorial (Parental) 05-28-13 Pauline, Laura–Intervention Specialist/Memorial (Disability) 03-01-13 Schlosser, Dawn–Kindergarten Teacher/Lake (Medical) 06-04-13 Turk, Rosemary–Math Teacher/Memorial (Medical) 06-04-13
Leave of Absence for the 2013-2014 School Year Recommended Effective Venson, Jasmine–Title I Reading/S. Morton (Professional) 2013-2014 Contract Year
Return from Leave of Absence for the 2013-2014 School Year Recommended Effective Light, Kelly – School Psychologist/Lake/Memorial (Parental) 05-31-13 Malone, Kellie – Guidance Counselor/District-wide (Parental) 05-05-13 Turk, Rosemary – Math Teacher/Memorial (Medical) 06-14-13
Resignations for the 2012-2013 School Year Recommended Effective Cannato, Elizabeth – Grade 2/Sterling Morton (Retirement) End of 2012-13
Feiten, Kay-Intervention Specialist/Dale R. Rice (Retirement) End of 2012-13
Hoffman, Laura – HPE/Ridge Middle (Retirement) End of 2012-13
Tongel, Thomas – Grade 5/Fairfax (Retirement) End of 2012-13
Valtman, Donna – School Psychologist/District-wide (Retirement) End of 2012-13
Temporary Employees (e.g. substitute teachers and tutors) for the 2012-2013 School Year Recommended
Foltz, Jeffery
Long-Term Substitutes Mandato, Megan Steindler, Aaron Wilcox, Jordan
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
Summer Tutors Godec, Kristen Maglosky, Margie
CLASSIFIED
The following is a Revision to Resolution #2013-4-80, April 11, 2013, Board of Education Agenda: Reappointment of Classified Staff for the 2013-2014 School Year Recommended
Please Change From: Longevity Name Position Contract Hours Class Step Regovich, Sharon HQ Class. Asst. 2Y 7.0 IV 6
Please Change To: Longevity Name Position Contract Hours Class Step Regovich, Sharon HQ Class. Asst. 2Y 7.00 III 6
Leave of Absence for the 2012-2013 School Year Recommended Effective Buchan, James – Classroom Asst./CARES (Medical) 05-23-13 Cottrell, Connie – Bus Operator/Transportation (Medical) 05-20-13 Dudas, Holly – Bus Operator/Transportation (Medical) 05-20-13
The following is a Revision to Resolution #2013-5-93, May 14, 2013, Board of Education Agenda:
Resignation for the 2012-2013 School Year Recommended Please Change From: Effective Cvar, Carol – Unit Secretary/High School (Retirement) 07-31-13
Please Change To: Effective Cvar, Carol – Unit Secretary/High School (Retirement) 08-14-13
Resignation for the 2013-2014 School Year Recommended Effective Powers, Michael – Custodian I/Memorial Middle (Retirement) 01-31-14 Seifert, Anthony – Custodian I/Ridge Middle (Retirement) 06-20-13
Temporary Seasonal Employees for Summer 2012-2013 Recommended
Step 1 Albeck, Alyssa Julian, Alexis Baker, Abbey Kotze, Markus Bleck, Jesse Mazzocco, Alex Broski, Megan McDonald, Danni Lynn Burke, Jami Palmer, Kelly Dopuch, Michael Riley, Patrick Freeman, Matt Schmidt, Erin Giebel, Albert Thompston, Clay Hervey, Alex Valeri, Angela Hrusovsky, James Watson, Elliott Hungerford, Cassandra Weagraff, Stephanie Jasilionis, Jack Yommer, Sondra
Step 2 Almasy, Scott Levkulich, Nate Bacurin, Christy Lunka, Evan Burdock, Spencer McClintick, Gary Burgett, Lisa McMahon, Megan Burkett, Jack Miller, Alex Clark, Pam Muenker, Kyle Cline, Brian Peck, Phil Coughlin, Justin Pratt, Bill Elston, Tyler Prostak, Danielle Gilan, Brenda Ranney, Madison Gorjup, Kate Ritchey, Greg Herman, Wavlene Ritchey, Kevin Horvath, Sharon Schmidt, Danielle
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
Kasper, Joseph Torpey, Susan King, Anna Vaccaro, Ginni Kozminski, Leslie Wallenfelsz, Don Kubitz, Cheryl Wardeiner, Ben Kubitz, Tess Wardeiner, Rachel LaPoint, Gail Weber, Mike Latine, Danielle Wilson, Taylor Martin, Zac Zaller, Matt
Temporary Employees (e.g., substitute classroom assistant, bus assistant, custodian, educational assistant, food service worker, library assistant, secretary, We Care instructor) for the 2012-2013 School Year Recommended
Bogner, Jacklyn Cogar, Kelly Collins, David Foltz, Jeffery Levkulich, Nate Luzar, Michael Matyjasik, Gregory McHugh, Dwight Reese, Marianne Slattery, Pauline
Long-Term Substitute Kidd, Kim
NON-CONTRACTUAL COMPENSATION
The following will be paid a stipend to serve as Summer School Teachers and Support Staff, pending enrollment, for the 2032 Secondary Summer School Program to be held June 24 through July 26, 2013. Funding provided by Enrollment
Leonard-Stawiery, Gale Principal (partial contract) $ 1,000.00 Wolfe, Christl Principal (partial contract) 5,000.00 Gomori, Cindy Counselor (1/2 contract) 1,921.50 Montgomery, Ernie Counselor (1/2 contract) 1,733.50
Teachers Tinik, Mike Math Topics 3,843.00 Algebra II Zuccaro, Alyssa Math 7/8 3,467.00 Algebra I Geometry Schildhouse, Taylor Earth Biological 3,467.00 Investigation Biology Senn, Victor Science 7/8 3,467.00 Science 9th Grade Chem. Phys. Investigations Helland, Adele World Studies 7, American Studies 8 3,467.00 9th Grade World Studies, US History Government/Economics Karberg, Janice English 7 and 8 3,467.00 Wilson, Jim English 9 3,843.00 Klein, Colleen English 10 3,639.00 Rotar, Mark English 11 and 12 3,843.00 Forgione, Dana Physical Education 2,080.20 Litzinger, Lisa Physical Education 2,305.80 Sack, Janel Physical Education 2,080.20
Substitute Teachers Abdulrahim, Bassam Hale, Jeff
The following will be paid a stipend to serve as Summer School OGT Intervention Teachers, pending enrollment, for the 2013 Secondary Summer School Program to be held June 24 through July 26, 2013. Funding provided by Enrollment
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
Ballonoff, Aaron OGT - Science $ 575.22 Karberg, Janice OGT - Reading 575.22 Karberg, Janice OGT - Writing 575.22 Peterson, Rick OGT - Social Studies 637.93 Sintic, Sean OGT - Math 637.93
The following will be paid a stipend to serve as Summer School Clerical Workers for the 2013 Secondary Summer School Program. To be paid from time sheet
Cerjan, Shirley Evening Registration
The following will be paid a stipend to serve as Summer School Clerical Workers for the 2013 Secondary Summer School Program. To be paid from the Seasonal Pay Rate Schedule
Bajec, Rachel Registration Step 2
The following will be paid a stipend to supervise and support the needs of students in the ESY Employability Skills Training Program July 8, through August 8, 2013. To be paid from Special Education Funds
Name Job Title Stipend Beck, Jim Job Coach $ 27.21/hour
Davis, Traci Supervisor; Job Coach 2 days planning @ per diem rate; $840.80/total additional days worked $25.21/hour
Hoose, Hillary Coordinator 3 days planning @ per diem rate $1,029.33/total
Previte, Amber Job Coach $25.21/hour
Steinhoff, Maureen Substitute Job Coach $25.21/hour
The following will be paid a stipend of One Thousand Two Hundred Forty-Nine and 77/100 ($1,249.77) to serve as staff for the Summer Learning Journey Extended School Year Program from July 15 through August 8, 2013. To be paid from the Special Education Grant IDEA B
Dallariva, Mary Ann - Classroom Assistant The following will be paid a stipend to serve as staff for the Summer Learning Journey Extended School Year Program to be held July 8 through August 8, 2013. Funding will be provided by the Special Education Grant IDEA B
Name Title Stipend Bond-Chisholm, Morgan Director $ 3,467.00 Adams, Matthew Teacher 3,467.00 Koepf, Ashley Teacher 3,639.00 McCloskey, Chris Teacher 3,467.00 Morse, Amanda Teacher 3,467.00 Baker, Lisa Classroom Assistant 1,562.21 Cavell, Dawn Classroom Assistant 1,562.21 Deighan, Michelle Classroom Assistant 1,562.21 Plavcan, Andrea Classroom Assistant 1,562.21 Meister, Jodie Classroom Assistant 1,562.21 Stroud, Brandon Classroom Assistant 1,562.21
The following will be paid a stipend to serve as staff for Preschool Summer Evaluations through August, 2013. To be paid from the Early Childhood Grant
Name Title Hrly Rate Hrs Stipend Balale, Aimee Physical Therapist $57.24 20 $ 1,144.80 Ray, Maureen Psychologist 57.24 80 4,579.20 Nelson, Karen Speech/Language 43.77 50 2,188.50 Caruso, Lori Teacher 60.59 30 1,817.70 LaForce, Sandy Teacher 63.17 30 1,895.10
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
The following will be paid a stipend of Forty-Six and 40/100 ($46.40) per hour for one day per week for 5 weeks for Speech Services for the Summer Learning Journey ESY Program from July 8 through August 8, 2013. To be paid from the Special Education Title VI-B Grant
Parmertor, Bonnie - Speech Therapist
The following will be paid a stipend to serve as staff for the CARES Summer Program to be held during Summer 2013. To be paid from CARES Funds
Camp Program
Name Title Stipend Foltz, Jeff Teacher $ 3,337.95 Goodwin, Lori Teacher 3,337.95 Gregory, Cherie Teacher 3,337.95 Hobi, Gloria Teacher 3,337.95 Musarra, Frank Teacher 3,337.95 Valencic, Carli Teacher 3,337.95
Bognar, Jackie Assistant $ 1,613.53 Brown, Marketa Assistant 1,613.53 Dahlhausen, Rebecca Assistant 1,613.53 Deighan, Allison Assistant 1,613.53 DiNardo, Sharon Assistant 1,613.53 Emond, Niki Assistant 1,229.38 Farinacci, Gabriella Assistant 1,613.53 Gebler, Sam Assistant 1,613.53 Hocevar, Natalie Assistant 1,613.53 Kalemba, Cheryl Assistant 1,613.53 Laturell, Robin Assistant 1,613.53 Loftus, Barb Assistant 384.15 McQuillen, Samie Assistant 1,613.53 Nelson, Meredith Assistant 1,613.53 Pachinger, Pam Assistant 307.32 Petite, James Assistant 1,613.53 Rado, Sara Assistant 1,229.38 Stefancin, Lauren Assistant 1,613.53
Get Moving Foltz, Jeff Teacher $ 115.60
Speech Crema, Ali $ 2,146.80
Occupational Therapy McEndree, Tara $ 1,431.20
SUPPLEMENTAL CONTRACTS
Supplemental Contracts for the 2012-2013 School Year Recommended
ADDITIONS:
Mentor High School McSween, Allyson School Psychologist 5 Extended Days Malone, Kellie Guidance Counselor 2 Extended Days
Supplemental Contracts for the 2013-2014 School Year Recommended
ADDITIONS:
District-wide Kulma, Glenn Department Coordinator – Music (1/2) 0.0475 x base
Mentor High School Clair, Lyndsay Publications/Yearbook Co-advisor 0.06 x base Calo, Stacey Publications/Yearbook Co-advisor 0.06 x base McKnight, Drew Football – Freshman Head Coach 0.17 x base
Memorial Middle School
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
Dams, Justine Cross Country Coach 0.06 x base (outside coach)
Ridge Middle School Hough, Tanya Publications-Newspaper Advisor 0.05 x base St. Hilaire, Sean Track – Head Coach 0.11 x base
Shore Middle School Raiff, Robert Basketball – Girls 7th Grade Coach 0.08 x base Starkey, Eric Wrestling – 7th/8th Grade Coach 0.012 x base (outside coach)
Garfield Elementary School Vinborg, Eric Playground Supervisor 0.033 x base
RESIGNATIONS:
District-wide Valtman, Donna School Psychologist 10 Extended Days
Mentor High School McKnight, Ryan Football – Freshman Head Coach 0.17 x base Hart, Amanda Soccer – Girls Assistant Coach 0.13 x base Bender, Amy Music – Top 25 Assistant Director 0.053 x base
Memorial Middle School Kulma, Glenn Student Council Co-Advisor 0.0250 x base Sweeney, Alex Wrestling – Assistant Coach 0.090 x base
Shore Middle School Krstolic, Lynda Student Council Advisor 0.045 x base
Fairfax Elementary School Tongel, Thomas Safety Patrol Supervisor 0.04 x base
Garfield Elementary School Gorjup, Susan Elementary Playground Supervisor 0.0365 x base
CHANGES:
The following are revisions to Resolution #2013-5-93, May 14, 2013, Board of Education Agenda:
District-wide Kriz, Barbel Department Coordinator - From: 0.0525 x base Foreign Language (1/2 stipend) To: 0.050 x base
Friend, Marianne Department Coordinator - From: 0.0525 x base Foreign Language (1/2 stipend) To: 0.050 x base
Herschman, Terry Department Coordinator – Music From: 0.0525 x base (1/2 stipend) To: 0.050 x base
Rigo, Jenny Department Coordinator – Psychologists From: 0.09 x base To: 0.085 x base
Jefferies, Christina Department Coordinator – Speech From: 0.09 x base and Lang. Pathologists To: 0.085 x base
Spetrino, Jacqui Department Coordinator – Elementary From: 0.080 x base Art To: 0.075 x base
Mentor High School Kane, Michelle Publications/Yearbook Co-assistant From: 0.025 x base Publications/Yearbook Assistant To: 0.050 x base
Skouby, Kellee Future Leaders Advisor From: 0.07 x base To: 0.065 x base
Petrusko, Joni National Honor Society Advisor From: 0.065 x base To: 0.06 x base
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
Skouby, Kellee Senior Project Advisor From: 0.05 x base To: 0.045 x base
Hart, Amanda Student Government Co-advisor From: 0.0325 x base To: 0.030 x base
George, Jessica Student Government Co-advisor From: 0.0325 x base To: 0.030 x base
Eppler, Laura Music – top 25 Director From: 0.100 x base To: 0.095 x base
Funk, James Basketball – Freshmen Coach From: 0.15 x base To: 0.13 x base
Rogers, Stephanie Basketball – Girls Assistant Coach From: 0.13 x base To: 0.12 x base
Pastwa, Melissa Cheerleading – Basketball Varsity Coach From: 0.10 x base To: 0.09 x base
Wilcox, Jordan Football – Assistant Coach From: 0.18 x base To: 0.17 x base
Edwards, Brad Football – Freshmen Assistant Coach From: 0.15 x base To: 0.14 x base
Vinborg, Eric Golf – Boys Head Coach From: 0.10 x base To: 0.09 x base
McKito, Paul Ice Hockey – Head Coach From: 0.16 x base To: 0.15 x base
Payne, Christopher Soccer – Boys Head Coach From: 0.17 x base To: 0.16 x base
Smudz, Kristen Swimming – Head Coach From: 0.17 x base To: 0.16 x base
Vargo, Joseph Swimming – Assistant Coach From: 0.11 x base To: 0.10 x base
Capel, James Wrestling – Head Coach From: 0.19 x base To: 0.18 x base
Trivisonno, Steve Department Coordinator - From: 0.08 x base Health/Physical Ed. To: 0.075 x base
Lynch, Mark Department Coordinator – Vocational From: 0.105 x base To: 0.100 x base
Memorial Middle School Sherritt, Danielle National Junior Honor Society Advisor From: 0.06 x base To: 0.040 x base
Levy, Tammy Pep Club Advisor Co-advisor From: 0.0250 x base To: 0.0225 x base
Srp, Dawn Pep Club Advisor Co-advisor From: 0.0250 x base To: 0.0225 x base
McKenney, Connie Webmaster From: 0.0365 x base To: 0.033 x base
Vinborg, Eric Basketball – Boys 7th Grade Coach From: 0.10 x base To: 0.09 x base
Lathan, Alisha Cheerleading – Basketball Coach From: 0.06 x base
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
To: 0.05 x base
Mejac, Brittni Cheerleading – Football Coach From: 0.06 x base To: 0.05 x base
Dixon, Heather Volleyball – 7th Grade Coach From: 0.10 x base To: 0.09 x base
Ridge Middle School Ricchino, Deanna Drama Coach – Drama Club From: 0.025 x base Co-advisor To: 0.0225 x base
Cicero, Stephanie National Junior Honor Society From: 0.0275 x base Co-advisor To: 0.025 x base
Franck, Brian Ski Club Advisor From: 0.05 x base To: 0.045 x base
Dwyer, Thomas Webmaster From: 0.04 x base To: 0.033 x base
Walker, Carmen Department Coordinator – English From: 0.07 x base To: 0.065 x base
Dwyer, Thomas Department Coordinator – Mathematics From: 0.08 x base To: 0.075 x base
Shore Middle School Hart, Laura Drama Coach – Drama Club Advisor From: 0.045 x base To: 0.040 x base
Stanic, Melanie National Junior Honor Society Advisor From: 0.06 x base To: 0.0550 x base
Compton, Diane Power of the Pen Co-advisor From: 0.02 x base To: 0.01825 x base
Hixson, Eric Science Olympiad Advisor From: 0.055 x base To: 0.050 x base
Lo, Kelly Music – Middle School Vocal Music From: 0.055 x base Director To: 0.050 x base
Harden, Stephanie Music – Middle School Show Choir From: 0.045 x base Director To: 0.040 x base
Hrusovsky, James Department Coordinator - From: 0.07 x base Health/Physical Ed. To: 0.065 x base
Bellflower Elementary Bencar, Tanya Safety Patrol Supervisor From: 0.0365 x base To: 0.033 x base
Brentmoor Elementary School Koski, Gina Playground Supervisor (1/2 stipend) From: 0.02 x base To: 0.01825 x base
Rupert, Ashley Playground Supervisor (1/2 stipend) From: 0.01825 x base To: 0.0165 x base
Deitrick, Anne Student Council Advisor (1/2 stipend) From: 0.02 x base To: 0.01825 x base
Fairfax Elementary School Devore, Justine Student Council Advisor (1/2 stipend) From: 0.02 x base To: 0.01825 x base
Garfield Elementary School Findlay, Elizabeth Student Council Advisor From: 0.01825 x base
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
(1/2 stipend) To: 0.0165 x base
Hopkins Elementary School Viviani, Laurie Student Council Advisor From: 0.04 x base To: 0.0365 x base
Lake Elementary School McCloskey, Kellie Student Council Advisor From: 0.01825 x base (1/2 stipend) To: 0.0165 x base
Orchard Hollow Elementary School DeMichael, Mary Ann Playground Supervisor From: 0.01825 x base (1/2 stipend) To: 0.0165 x base
Jordan, Kelly Student Council Advisor From: 0.01825 x base (1/2 stipend) To: 0.0165 x base
Solon, Jessica Student Council Advisor From: 0.01825 x base (1/2 stipend) To: 0.0165 x base
Rice Elementary School Watson, James Safety Patrol Supervisor From: 0.04 x base To: 0.0365 x base
Mentor Professional Development Committee Morey, Linda Committee Member From: 0.105 x base To: 0.100 x base
Sterner, Lisa Committee Member From: 0.100 x base To: 0.095 x base
Langelier, Cynthia Committee Member From: 0.110 x base To: 0.105 x base
Resident Educator Program Elwell, Richard Committee Member From: 0.045 x base To: 0.050 x base
Sellers, Mary Committee Member From: 0.045 x base To: 0.050 x base
Snee, Patrick Committee Member From: 0.045 x base To: 0.050 x base
Master Teacher Committee Ruff, Georgine Committee Member From: 0.023 x base To: 0.021 x base
Roll Call: Ayes: Mr. Sparacia, Mr. Tuttle, Mrs. Bryner, Mr. Mihok, Mr. Shaw. The motion carried. 2013-6-110
At this time Mr. Miller introduced Adam Dudziak as Memorial Middle School Principal and Jeremy Shorr as Director of Instructional Technology and Curricular Innovation.
Mr. Sparacia moved, seconded by Mr. Tuttle that the Board of Education approve the resolution to authorize the Superintendent to accept resignations of employees of the Board of Education as follows:
WHEREAS, employees of the Board of Education are entitled, under Ohio law, to tender resignations at any time, subject to possible consequences for those holding teaching and administrative licenses; and WHEREAS, the Board and Superintendent desire to act on such resignations in a timely fashion. NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Mentor Exempted Village School District, Lake County, Ohio, upon recommendation of the Superintendent, as follows:
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
1. Upon receipt of a notice of resignation from an employee of the Board of Education, other than an employee designated by the Board in accordance with ORC 3313.31 (B) as engaged in the day-to-day fiscal operations of the District and so subject to the direction and assignment of the Treasurer of the Board of the Education, the Superintendent be and is hereby authorized, empowered and directed to accept such resignations if, in the discretion of the Superintendent, acceptance of the resignation is in the best interest of the Board of Education. With respect to employees of the Board who have been designated by the Board, in accordance with ORC 3313.31(B), as engaged in the day-to-day fiscal operations of the District, before acting to accept the tendered resignation the Superintendent shall consult with the Treasurer/CFO on the matter and, if the Treasurer is in concurrence, act to accept the resignation.
2. The Superintendent will report all such resignations and his acceptance of same at a subsequent meeting of the Board of Education.
3. This authorization shall be effective commencing June 11, 2013 and continue in full force and effect unless and until the Board withdraws such authorization.
Roll Call: Ayes: Mr. Sparacia, Mr. Tuttle, Mrs. Bryner, Mr. Mihok, Mr. Shaw. The motion carried. 2013-6-111
Mr. Sparacia moved, seconded by Mr. Tuttle that the Board of Education approve the resolution to authorize the Superintendent to hire employees between scheduled meetings of the Board of Education as follows:
WHEREAS, the best interests of the students of the Mentor Exempted Village School District require the employment of the most qualified possible applicants; and WHEREAS, in the interest of securing the best possible candidates for employment with the Mentor Exempted Village School District, it is often necessary for offers of employment to be extended between scheduled meetings of the Board of Education. NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Mentor Exempted Village School District, Lake County, Ohio, upon recommendation of the Superintendent, that the Superintendent be and is hereby authorized, empowered and directed to extend valid and binding offers of employment to candidates for administrative, teaching or non-teaching positions on behalf of the Board of Education, and to confirm acceptance of such offers on behalf of the Board. With respect to positions that have been designed by the Board as directly engaged in the day-to-day fiscal operations of the District in accordance with ORC 3313.31(B), the Superintendent, following consultation with and receipt of concurrence from the Treasurer, be and is hereby authorized, empowered and directed to extend valid and binding offers of employment to candidates for such positions in the Treasurer’s office on behalf of the Board of Education, and to confirm acceptance of such offers on behalf of the Board. BE IT FURTHER RESOLVED that such authorization is applicable only with respect to the filling of existing positions which become vacant due to retirement, promotion, transfer or death, and not to employment of persons to fill positions that have not previously been authorized by the Board of Education or previously filled. BE IT FURTHER RESOLVED that the Superintendent will present all such employment actions to the Board of Education at its next regular or scheduled meeting and that the Board will be asked to ratify and confirm the employment offer and acceptance at that time. BE IT FURTHER RESOLVED that the Board shall not be required to employ or continue to employ an individual who has not completed the background criminal records check process in a fashion satisfactory to the Board or who has not satisfied any other prerequisite to employment created by federal or state law or Board policy. BE IT FURTHER RESOLVED that this authorization shall commence June 11, 2013 and shall continue in full force and effect until withdrawn by action of the Board of Education.
Roll Call: Ayes: Mr. Sparacia, Mr. Tuttle, Mrs. Bryner, Mr. Mihok, Mr. Shaw. The motion carried. 2013-6-112
At this time, Mr. Thomas Tuttle presented the legislative report.
Mr. Mihok moved, seconded by Mrs. Bryner that the Board of Education approve the resolution in opposition to expand vouchers for students to attend private or parochial schools as follows:
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
WHEREAS, Governor Kasich’s biennial budget (HB 59) proposes to expand the EdChoice Scholarship Program through two new options that will significantly increase the number of publicly-funded vouchers for students to attend private or parochial schools; and WHEREAS, one of the programs provides private or parochial school tuition vouchers to any entering kindergarten student of a family with a household income less than 200 percent of the federal poverty level, to be used at the parent’s choice of participating private or parochial school; and WHEREAS, the following year, such vouchers would be expanded to include students in both kindergarten and first grade, totaling $25 million over the biennium; and WHEREAS, such vouchers would be granted without regard to the academic performance or quality of the public school that the student is assigned to attend; and WHEREAS, the second voucher expansion proposed by the Governor in HB 59 expands eligibility for the EdChoice voucher program to Kindergarten through 3rd grade students enrolled in buildings that received a “D” or “F” in the new K-3 Literacy component of the New Report Card in 2 of the 3 most recent report cards; and WHEREAS, the operation of the proposed programs would effectively reduce funds from the already financially beleaguered local public school districts, resulting in fewer resources for the education of remaining students; NOW THEREFORE BE IT, AND IT IS HEREBY RESOLVED, that the Mentor Exempted Village Board of Education does hereby express its opposition to these provisions in HB 59; and BE IT FURTHER RESOLVED that the Mentor Exempted Village Board of Education expresses its opposition to any legislation that seeks to transfer public dollars to support private education; and BE IT FURTHER RESOLVED that the Treasurer be directed to spread this resolution upon the minutes of the Board of Education and that copies of the resolution be forwarded to the Governor and members of the Ohio General Assembly.
Roll Call: Ayes: Mr. Mihok, Mrs. Bryner, Mr. Sparacia, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-6-113
Mr. Mihok moved, seconded by Mr. Sparacia that the Board of Education approve the May 2013 financial statements as presented by the Chief Financial Officer.
Roll Call: Ayes: Mr. Mihok, Mr. Sparacia, Mrs. Bryner, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-6-114
Mrs. Bryner moved, seconded by Mr. Tuttle that the Board of Education ratify the May 2013 investments as follows:
INVESTMENTS 5/31/13 MATURITY INTEREST FUND AMOUNT INSTITUTION DATE RATE INTEREST
General Morgan Fund 1,997,800.00 Stanley 11/12/13 0.22% 2,200.00 General Lake National Fund 1,116,635.69 Bank 02/20/14 0.28% 2,339.61 3,114,435.69
INVESTMENT INVENTORY May 31, 2013 DATE ORIGINALLY MATURITY INTEREST INSTITUTION AMOUNT INVESTED DATE RATE First Merit $5,800,668.45 2/12/2013 OPEN 0.100% JP Morgan #1618944845 300,538.84 01/27/00 OPEN 0.090% JP Morgan #936438860 50,229.59 03/01/11 OPEN 0.000% Dollar Bank #2672209929 10,070,040.75 08/10/11 OPEN 0.100%
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
Charterone #1940003836 0.00 03/08/05 OPEN 0.000% Huntington #01662160387 46,298.52 03/10/09 OPEN 0.050% Lake National CKG #1257 135,493.89 03/26/10 OPEN 0.200% Lake National CKG #6075 12.61 11/30/10 OPEN 0.200% Huntington CDARS 3,000,000.00 06/14/12 06/13/13 0.400% Lake National Bank 2,678,037.75 06/11/12 06/13/13 0.250% Dollar Bank 5,087,005.20 06/21/12 06/21/13 0.270% Morgan Stanley-Smith Barney 3,497,812.50 02/27/13 07/02/13 0.183% Huntington CDARS 10,000,000.00 08/30/12 08/29/13 0.400% TriState CDARS 5,000,000.00 09/06/12 09/05/13 0.500% Huntngton Capital Corp. 9,988,750.00 04/10/13 10/07/13 0.228% Huntington CDARS 1,000,000.00 11/01/12 10/31/13 0.350% Morgan Stanley-Smith Barney 1,997,800.00 05/16/13 11/12/13 0.223% Huntington CDARS 3,000,000.00 01/17/13 01/16/14 0.350% Lake National Bank 1,116,635.69 05/23/13 02/20/14 0.280% Huntington CDARS 5,000,000.00 03/07/13 03/06/14 0.350% Huntington CDARS 5,000,000.00 04/11/13 04/11/14 0.350%
TOTAL 72,769,323.79
Roll Call: Ayes: Mrs. Bryner, Mr. Tuttle, Mr. Mihok, Mr. Sparacia, Mr. Shaw. The motion carried. 2013-6-115
Mr. Sparacia moved, seconded by Mr. Mihok that the Board of Education approve the May 2013 inter-fund transfers as follows:
TO: FROM: AMOUNT REASON CASH TRANSFERS: 002-5100-0000 BOND 001 -7200-0000-910 RETIREMENT GENERAL FUND 212,384.57 Note Princ. & Int.
NONE
RETURN OF CASH ADVANCES: NONE
Roll Call: Ayes: Mr. Sparacia, Mr. Mihok, Mrs. Bryner, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-6-116
Mr. Mihok moved, seconded by Mrs. Bryner that the Board of Education approve the May 2013 appropriation modifications as follows:
WHEREAS, the Mentor Exempted Village School District Board of Education the adopted 2012-2013 annual appropriations on September 11, 2012; and, WHEREAS, the Chief Financial Officer has determined the need for line item appropriation modifications; and, NOW, THEREFORE BE IT RESOLVED, that the following appropriation and modifications be approved:
General Fund 001-0000 Function Object Title Amount From 1100 500 Supplies & Materials $161,750.00 To 1100 600 Capital Outlay $161,750.00 Reason: To adjust budget to pay for Ridge Blended learning Project 7th iPads
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
General Fund 001-0000 Function Object Title Amount From 1100 400 Purchased Services $ 52,000.00 To 1200 400 Purchased Services $ 52,000.00 Reason: To adjust budget to pay for the County ESC charges
General Fund 001-0000 Function Object Title Amount From 1200 400 Purchased Services $34,935.53 To 2800 400 Purchased Services $34,935.53 Reason: To adjust budget to pay for student intervention through outside services
General Fund 001-0000 Function Object Title Amount From 2100 400 Purchased Services $1,250.00 To 1100 400 Purchased Services $1,250.00 Reason: To adjust budget to pay for juvenile residential services.
General Fund 001-0000 Function Object Title Amount From 2500 800 Other Objects $6,606.38 To 2200 400 Purchased Services $6,606.38 Reason: To adjust budget to pay for the expenses for teachers attending Rachel’s Challenge Summit.
General Fund 001-0000 Function Object Title Amount From 2500 800 Other Objects $ 23,000.00 To 2300 800 Other Objects $ 23,000.00 Reason: To adjust budget to pay for Special Education SF 14 tuition charges
MHS – Principal Account 018-9500 Function Object Title Amount From 2900 400 Purchased Services $ 1,000.00 From 2900 800 Other Object $ 145.00 To 2900 500 Supplies & Materials $ 1,145.00 Reason: Reallocate budget for end of year refreshments and technology supplies
Shore – Principal Account 018-9552 Function Object Title Amount From 2900 600 Capital Outlay $ 1,000.00 To 2900 500 Supplies & Materials $ 1,000.00 Reason: Reallocate budget to cover negative balance to pay for periodicals
MHS – CARES Lab 018-9907 Function Object Title Amount From 4600 500 Supplies & Materials $ 600.00 To 4600 400 Purchased Services $ 600.00 Reason: Reallocate budget to purchase Laketran bus passes for students
Lincoln Electric 019-9001 Function Object Title Amount From 2200 400 Purchase Services $ 858.21 From 2400 500 Supplies & Materials $ 1,546.27 From 2400 600 Capital Outlay $ 58.00 From 2700 600 Capital Outlay $ 10.00 From 2800 400 Purchase Services $ 100.52 To 1100 100 Salaries $ 2,205.00 To 1100 200 Benefits $ 368.00 Reason: Budget adjustment to pay for substitutes while teachers attend District Olweus Summits
AT & T 019-9002 Function Object Title Amount From 1100 600 Capital Outlay $ 14,728.00 To 2200 400 Purchase Services $ 14,728.00 Reason: Budget adjustment for instructional professional development services.
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
MHS – Preschool 200-9872 Function Object Title Amount From 1100 400 Purchased Services $ 250.00 To 1100 500 Supplies & Materials $ 250.00 Reason: Reallocate budget to purchase T-shirts
Ridge – Athletics 300-9313 Function Object Title Amount From 4500 600 Capital Outlay $ 100.00 To 4500 100 Salaries $ 100.00 Reason: Reallocate budget to cover negative balance in salaries for event workers
MHS – Cardinal Relays 300-9325 Function Object Title Amount From 4500 800 Other Object $ 250.00 To 4500 100 Salaries $ 200.00 To 4500 200 Benefits $ 50.00 Reason: Reallocate budget for employee workers’ salaries and benefits
C. Perkins 524-9026 Function Object Title Amount From 1300 100 Salaries $ 321.53 From 1300 200 Benefits $ 71.67 From 1300 400 Purchase Services $ 6,724.62 From 1300 500 Supplies & Materials $ 2,000.00 From 2100 500 Supplies & Materials $ 168.98 From 2100 600 Capital Outlay $ 540.01 From 2100 800 Other Objects $ 5.00 From 2400 800 Other Objects $ 600.00 From 2800 400 Purchase Services $ 582.50 To 1300 600 Capital Outlay $ 4,943.28 To 2100 100 Salaries $ 597.00 To 2100 200 Benefits $ 675.00 To 2100 400 Purchase Services $ 3,799.03 To 2200 400 Purchase Services $ 1,000.00 Reason: Budget adjustment to purchase instructional computers, printing services, professional development expenses and career facilitator salaries and benefits.
Roll Call: Ayes: Mr. Mihok, Mrs. Bryner, Mr. Sparacia, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-6-117
Mrs. Bryner moved, seconded by Mr. Tuttle that the Board of Education approve the following resolution of supplemental appropriations:
WHEREAS, the Mentor Exempted Village School District Board of Education either have received additional monies, have additional cash available or anticipate receiving additional monies during the 2012-2013 fiscal year; WHEREAS, the Mentor Exempted Village School District Board of Education on September 11, 2012 adopted annual appropriations for the 2012-2013 fiscal year which included a portion of these funds; NOW, THEREFORE, BE IT RESOLVED, that the Mentor Exempted Village School District Board of Education amend its previously adopted appropriation accounts as follows:
Summer School 011-9012 Function Object Title Increase Total Increase 1100 100 Salaries $41,000.00 1100 200 Benefits $ 7,400.00 1100 500 Supplies & Materials $ 2,500.00 7500 900 Other Uses $ 1,000.00 $51,900.00
6th Grade Camp FY 2014 014-9113 Function Object Title Increase Total Increase 2100 500 Supplies & Materials $ 50.00 $ 50.00
MHS – Charities 014-9322 Function Object Title Increase Total Increase 4600 800 Other Object $ 2,900.00 $ 2,900.00
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
Read-A-Thon 014-9804 Function Object Title Increase Total Increase 4600 800 Other Object $ 1,000.00 $ 1,000.00
MHS – Faculty Beverage 018-9322 Function Object Title Increase Total Increase 2900 500 Supplies & Materials $ 2,500.00 2900 800 Other Object $ 500.00 $ 3,000.00
MHS – AP Tests 018-9901 Function Object Title Increase Total Increase 4600 500 Supplies & Materials $ 4,000.00 $ 4,000.00
Bellflower – Field Trips 200-9019 Function Object Title Increase Total Increase 4600 800 Other Object $ 800.00 $ 800.00
Lake – Student Council 200-9350 Function Object Title Increase Total Increase 4600 600 Capital Outlay $ 1,000.00 $ 1,000.00
Memorial – Student Ambassador 200-9627 Function Object Title Increase Total Increase 4600 500 Supplies & Materials $ 400.00 $ 400.00
BE IT FURTHER RESOLVED, that the Treasurer of this Board of Education be directed to certify a copy of this resolution to the Lake County Auditor.
WHEREAS, the Mentor Exempted Village School District Board of Education either have received additional monies, have additional cash available or anticipate receiving additional monies during the 2012-2013 fiscal year; WHEREAS, the Mentor Exempted Village School District Board of Education on September 11, 2012 adopted annual appropriations for the 2012-2013 fiscal year which did not include this increase: NOW, THEREFORE, BE IT RESOLVED, that the Mentor Exempted Village School District Board of Education amend its previously adopted appropriation accounts as follows:
Self-insurance Anthem Fund 024-9009 Function Object Title Increase Budget Total 2900 600 Capital Outlay $125,000.00 $125,000.00
BE IT FURTHER RESOLVED, that the Treasurer of this Board of Education be directed to certify a copy of this resolution to the Lake County Auditor.
WHEREAS, the Mentor Exempted Village School District Board of Education has been notified by the Ohio Department of Education of an increase to the Early Literacy & Reading Readiness grant in the amount of $185,000.00; WHEREAS, the Mentor Exempted Village School District Board of Education on September 11, 2012 adopted annual appropriations for the 2012-2013 fiscal year which did not include this increase: NOW, THEREFORE, BE IT RESOLVED, That the Mentor Exempted Village School District Board of Education amend its previously adopted appropriation accounts as follows:
Early Literacy & Reading Readiness 499-9113 Function Object Title Increase Budget Total 1900 500 Supplies & Materials $142,000.00 2200 400 Purchase Services $ 37,000.00 3200 500 Supplies & Materials $ 6,000.00 $185,000.00
BE IT FURTHER RESOLVED, That the Treasurer of this Board of Education be directed to certify a copy of this resolution to the Lake County Auditor.
Roll Call: Ayes: Mrs. Bryner, Mr. Tuttle, Mr. Mihok, Mr. Sparacia, Mr. Shaw. The motion carried. 2013-6-118
Mrs. Bryner moved, seconded by Mr. Mihok that the Board of Education approve the payment of certain invoices as follows:
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
WHEREAS, the Ohio Revised Code 5705.41 and 5705.412 require the certification of funds availability for purchase orders; and, WHEREAS, past annual financial audit included recommendations to eliminate financial transactions where invoices for goods and services predate purchase orders by issuing “Then and Now Certificate”; and, WHEREAS, the Mentor Exempted Village School District Board of Education on July 12, 2004 adopted resolution 208-04 titled authorization to pay certain invoices; and, WHEREAS, resolution 208-04 authorizes the Chief Financial Officer to execute “Then and Now Certificates” under prescribed conditions and submit certain invoices for approval by the Board of Education; and, NOW, THEREFORE, BE IT RESOLVED, that the Mentor Exempted Village School District Board of Education authorize the Chief Financial Officer to pay the following invoices:
Dawnchem 2,094.04 5/23/13 Robert Bailey 001-0000 Please accept this explanation of a misstated order date on the invoice # 080306 from Dawnchem. Inc. The date of 4/26/2013 was the date that I requested a quote for 10 gallon carpet extractor. On receiving the faxed quote Ms. Grodek was instructed to request a requisition (#1305243) for the extractor which was approved on May 1, 2013. Consequently on receiving this purchase order number (#13034568) Ms. Grodek sent a fax on May 3, 2013 to Dawnchem, Inc. with the P.O. number for the "carpet extractor we are ordering. The carpet extractor was shipped to and received on May 22, 2012 at the district warehouse and I approved payment on May 24, 2013. I have attached the fax of the clearly marked "price quote" dated 4/26/13 and the fax from Ms. Grodek dated May 3, 2013 with a copy of the purchase order.
Mobile Ed Productions 745.00 5/24/13 Chris Bergant 200-9400 Anne McGrath typed a requisition (see purchase order # above) for an assembly we had scheduled at the end of April. This assembly was being paid out of Student Council funds. Mrs. Spetrino, Student Council Advisor, was sitting with Anne giving her the information regarding the assembly as she typed the requisition. However, upon completion, Anne must not have hit the “Save” button. Therefore, the requisition was never turned into a purchase order. We understand the regulations regarding purchase orders and will make every effort to avoid such errors in the future. Please let me know if you need any additional information.
Roll Call: Ayes: Mrs. Bryner, Mr. Mihok, Mr. Sparacia, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-6-119
At this time, Mr. Daniel L. Wilson, Chief Financial Officer, presented the fiscal officer's certificate to renew energy conservation notes.
Mr. Sparacia moved, seconded by Mrs. Bryner that the Board of Education approve the following resolution to renew energy conservation notes:
WHEREAS, this Board previously approved a Project Energy Study from Comfort Control Group, Inc., and thereafter, on May 27, 2003, received approval from the Ohio School Facilities Commission to incur indebtedness to carry out the program of energy conservation outlined therein; and WHEREAS, pursuant to a resolution adopted on June 12, 2012, notes in the aggregate principal amount of $464,000.03 dated July 19, 2012 (the “Outstanding Notes”), were issued for the purpose of paying costs of installations, modifications and remodeling of school buildings to conserve energy, which Outstanding Notes will mature on July 19, 2013; and WHEREAS, the amount of at least $77,333.33 is now available to be applied against the principal amount of the Outstanding Notes and this Board has determined to issue renewal notes in an aggregate principal amount not to exceed $386,666.70 to provide the remaining funds necessary to retire the principal amount of the Outstanding Notes at maturity; and WHEREAS, the Treasurer as fiscal officer of this Board has certified to this Board that the estimated life or period of usefulness of the improvements described in Section 1 is at least five years, the maximum maturity of the Bonds referred to in Section 1 is ten years, and the maximum maturity of the Notes referred to in Section 3, to be issued in anticipation of the Bonds referred to in Section 1, is July 10, 2023;
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013
NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Mentor Exempted Village School District, Counties of Lake and Geauga, State of Ohio, that:
Section 1. It is necessary to issue bonds of the Mentor Exempted Village School District in an aggregate principal amount of not to exceed $386,666.70 for the purpose of paying costs of installations, modifications and remodeling of school buildings to conserve energy (the “Bonds”).
Section 2. The Bonds shall be dated approximately July 1, 2014; shall bear interest at a rate now estimated at 4.50% per year, payable semiannually on June 1 and December 1, commencing December 1, 2014, until the principal amount is paid; and are estimated to mature in thirteen annual principal installments that are substantially equal, commencing December 1, 2014.
Section 3. It is necessary to issue and this Board hereby determines that notes of this School District in an aggregate principal amount not to exceed $386,666.70 shall be issued in anticipation of the issuance of the Bonds (the “Notes”) and to retire the Outstanding Notes at their maturity. The Notes shall be designated “Energy Conservation Improvement Notes, Series 2013”; shall bear interest (computed on the basis of a 360-day year consisting of twelve 30-day months) at a rate not exceeding four per centum (4.00%) per annum, payable at maturity or any date of earlier prepayment as provided for in this Section, with provision, if requested by the purchaser, that, in the event of default in the payment of the principal of the Notes at maturity, the same shall bear interest at a different rate not exceeding ten per centum (10%) per annum from said maturity date until the principal sum is paid or provided for, with such rate or rates of interest to be fixed by the Treasurer in the Treasurer’s certificate awarding the Notes at private sale in accordance with Section 5 hereof (the “Certificate of Award”). The Notes shall be dated the date of their issuance and shall mature one year from the date of issuance, provided that the Treasurer may, if it is determined to be necessary or advisable to the sale of the Notes, establish a maturity date that is not earlier than eleven months or later than one year from the date of issuance by setting forth that maturity date in the Certificate of Award. The Notes shall be issued in such numbers and denominations as shall be requested by the original purchaser thereof and approved by the Treasurer. The aggregate principal amount of the Notes may be represented by a single Note form representing the entire issue. The Notes may be issued as fully registered securities (for which the Treasurer will serve as the note registrar). The Notes shall be prepayable in whole or in part on any date, at par, at the sole option of the Board if agreed to by the original purchaser thereof.
If agreed to by the original purchaser, prepayment prior to maturity shall be made by deposit with the paying agent designated pursuant to Section 4 hereof of the principal amount of the Notes to be prepaid together with interest accrued thereon to the date of prepayment. The Board’s right of prepayment shall be exercised by mailing a notice of prepayment, stating the date of prepayment and the name and address of the paying agent, by certified or registered mail to the original purchaser of the Notes not less than seven days prior to the date of that deposit, unless that notice is waived by the original purchaser of the Notes. If moneys for prepayment are on deposit with the paying agent on the specified prepayment date following the giving of that notice (unless the requirement of that notice is waived as stated above), interest on the principal amount prepaid shall cease to accrue on the prepayment date, and upon the request of the Treasurer the original purchaser of the Notes shall arrange for the delivery of the Notes at the designated office of the paying agent for prepayment and surrender and cancellation.
Section 4. The Notes shall be signed by the President or the Vice-President, and Treasurer, of this Board, provided that one of those signatures may be a facsimile. The Notes shall express upon their faces the purpose for which they are issued, which may be in summary form, and that they are issued pursuant to the provisions of Chapter 133, particularly Section 133.06(G) of the Revised Code, the aforesaid approval by the Ohio School Facilities Commission and this Reso-lution. The Treasurer is hereby authorized and directed to appoint, in the Certificate of Award, a bank or trust company (or the office of the Treasurer) to act as the paying agent (the “Paying Agent”) for the Notes and to designate the office of the Paying Agent at which principal of and interest on the Notes shall be payable, based on his determination that the appointment and designation will not endanger the funds or securities of the School District and that proper procedures and safeguards are available for that purpose. The principal of and interest on the Notes shall be payable in lawful money of the United States of America and shall be payable, without deduction for
Mentor Exempted Village School District
Mentor High School, Lecture Room A June 11, 2013 payment for the services of the Paying Agent, at the office of the Paying Agent designated in the Certificate of Award.
Notwithstanding any other provisions of this Resolution, if it is determined by the Treasurer to be advantageous to the School District, the Notes may be issued in book entry form for use in a book entry system and, if and as long as a book entry system is utilized: (i) the Notes may be issued in the form of a single, fully registered typewritten Note and registered in the name of a depository or its nominee, as registered owner, and immobilized in the custody of a depository; (ii) the beneficial owners in book entry form shall have no right to receive Notes in the form of physical securities or certificates; (iii) ownership of beneficial interests in book entry form shall be shown by book entry on the system maintained and operated by the depository and its participants, and transfers of the ownership of beneficial interests shall be made only by book entry by the depository and its participants subject to the terms of this Resolution; and (iv) the Notes as such shall not be transferable or exchangeable, except for transfer to another depository or to another nominee of a depository, without further action by the Board.
The Treasurer is also hereby authorized and directed, to the extent necessary or required, to enter into any agreements determined necessary in connection with the book entry system for the Notes, after determining that the signing thereof will not endanger the funds or securities of the School District.
Section 5. The Notes shall be awarded and sold by the Treasurer at private sale for not less than the par value thereof in accordance with the provisions of this Resolution. The Treasurer shall sign a Certificate of Award (referenced in Section 3) evidencing that sale, determining the original purchaser of the Notes, the aggregate principal amount of the Notes, the interest rate or rates that the Notes shall bear, and the maturity date of the Notes, and making any other determinations and designations herein authorized. The Treasurer is authorized and directed to deliver the Notes, when executed, to the original purchaser upon payment of the purchase price. The President and Vice-President of this Board, and the Treasurer, as appropriate, are each authorized and directed to sign any transcript certificates, financial statements and other documents and instruments and to take such actions as are necessary or appropriate to consummate the transactions contemplated by this Resolution. In connection with the issuance of the Notes herein authorized, the legal services of the law firm of Squire Sanders (US) LLP are hereby retained to act as bond counsel to this School District.
Section 6. This Board covenants that it will use, and will restrict the use and investment of, the proceeds of the Notes in such manner and to such extent as may be necessary so that (a) the Notes will not (i) constitute private activity bonds, arbitrage bonds or hedge bonds under Sections 141, 148 or 149 of the Internal Revenue Code of 1986, as amended (the “Code”), or (ii) be treated other than as bonds to which Section 103 of the Code applies, and (b) the interest thereon will not be treated as a preference item under Section 57 of the Code.
This Board further covenants (a) that it will take or cause to be taken such actions which may be required of it for the interest on the Notes to be and remain excluded from gross income for federal income tax purposes, (b) that it will not take or authorize to be taken any actions which would adversely affect that exclusion, and (c) that it, or persons acting for it, will, among other acts of compliance, (i) apply the proceeds of the Notes to the governmental purpose of the borrowing, (ii) restrict the yield on investment property acquired with those proceeds, (iii) make timely and adequate rebate payments to the federal government, (iv) maintain books and records and make calculations and reports, and (v) refrain from certain uses of proceeds and, as applicable, of property financed with such proceeds, all in such manner and to the extent necessary to assure such exclusion of that interest under the Code.
The Treasurer, as the fiscal officer, or any other officer of the Board having responsibility for issuance of the Notes is hereby authorized (a) to make or effect any election, selection, designation, choice, consent, approval, or waiver on behalf of the Board with respect to the Notes as the Board is permitted or required to make or give under the federal income tax laws, including, without limitation thereto, any of the elections provided for in Section 148(f)(4)(C) of the Code or available under Section 148 of the Code, for the purpose of assuring, enhancing or protecting favorable tax treatment or status of the Notes or interest thereon or assisting compliance with requirements for that purpose, reducing the burden or expense of such compliance, reducing the rebate amount or payments of
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Mentor High School, Lecture Room A June 11, 2013 penalties, or making payments of special amounts in lieu of making computations to determine, or paying, excess earnings as rebate, or obviating those amounts or payments, as determined by that officer, which action shall be in writing and signed by the officer, (b) to take any and all other actions, make or obtain calculations, make payments, and make or give reports, covenants and certifications of and on behalf of the Board, as may be appropriate to assure the exclusion of interest from gross income and the intended tax status of the Notes, and (c) to give one or more appropriate certificates of the Board, for inclusion in the transcript of proceedings for the Notes, setting forth the reasonable expectations of the Board regarding the amount and use of all the proceeds of the Notes, the facts, circumstances and estimates on which they are based, and other facts and circumstances relevant to the tax treatment of the interest on and the tax status of the Notes.
The School District hereby represents that the Outstanding Notes were treated as or deemed designated “qualified tax-exempt obligations” pursuant to Section 265(b)(3) of the Code. The School District hereby covenants that it will redeem the Outstanding Notes from proceeds of, and within 90 days after issuance of, the Notes, and represents that all other conditions are met for treating the Notes as “qualified tax-exempt obligations” and as not to be taken into account under subparagraph (D) of Section 265(b)(3) of the Code, without necessity for further designation, by reason of subparagraph (D)(ii) of Section 265(b)(3) of the Code. Further, the School District represents and covenants that, during any time or in any manner as might affect the status of the Notes as “qualified tax-exempt obligations”, it has not formed or participated in the formation of, or benefited from or availed itself of, any entity in order to avoid the purposes of subparagraph (C) or (D) of Section 265(b)(3) of the Code, and will not form, participate in the formation of, or benefit from or avail itself of, any such entity. The School District further represents that the Notes are not being issued as part of a direct or indirect composite issue that combines issues or lots of tax-exempt obligations of different issuers.
Each covenant made in this Section with respect to the Notes is also made with respect to all issues any portion of the debt service on which is paid from proceeds of the Notes, to the extent such compliance is necessary to ensure exclusion of interest on the Notes from gross income for federal income tax purposes, and the officers identified above are authorized to take actions with respect to those issues as they are authorized in this Section to take with respect to the Notes.
Section 7. The par value to be received from the sale of the Bonds or of any renewal notes and any excess funds resulting from the issuance of the Notes shall, to the extent necessary, be used to pay debt charges on the Notes at maturity and are hereby pledged for such purpose.
Section 8. During the year or years in which the Notes are outstanding, there shall be and is hereby levied on all the taxable property in this School District, in addition to all other taxes, the same tax that would have been levied if the Bonds had been issued without the prior issuance of the Notes, which tax shall not be less than the interest and sinking fund tax required by Section 11 of Article XII, Ohio Constitution. That tax shall be within the ten-mill limitation imposed by law, shall be and is ordered computed, certified, levied and extended upon the tax duplicate and collected by the same officers, in the same manner and at the same time that taxes for general purposes for each of those years are certified, levied, extended and collected, and shall be placed before and in preference to all other items and for the full amount thereof; provided, however, that to the extent funds are available and appropriated as a result of reduction in energy costs caused by the aforesaid improvements, the amount of the tax shall be reduced by funds so available and appropriated. The proceeds of the tax levy shall be placed in the Bond Retirement Fund, which shall be irrevocably pledged for the payment of the debt charges on the Bonds and the Notes, when and as the same fall due.
Section 9. The proceeds from the sale of the Notes shall be paid into the Bond Retirement Fund and those proceeds are hereby appropriated and shall be used for the purpose for which the Notes are being issued. Any transfers of legally available funds necessary to pay debt service on the Outstanding Notes are hereby authorized and such funds are hereby appropriated for such purpose.
Section 10. It is hereby determined that all acts and conditions necessary to be done precedent to and in the issuing of the Notes in order to make them legal, valid and binding general obligations of the Mentor Exempted Village School District have been
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Mentor High School, Lecture Room A June 11, 2013 performed and have been met, or will at the time of delivery of the Notes have been performed or have been met as required by law; that the full faith and credit and general taxing power (as described in Section 8 hereof) of the Board are hereby pledged to the timely payment of debt charges on the Notes; and that no statutory or constitutional limitation of indebtedness or taxation will have been exceeded in the issuance of the Notes.
Section 11. As long as any of the Notes are outstanding and it is required by law, this Board shall monitor the energy consumption and resultant operational and maintenance costs of buildings in which installations or modifications have been made or remodeling has been done and shall maintain and annually update a report, certified by an architect or engineer in accordance with Revised Code Section 133.06(G), documenting the reductions in energy consumption and resultant operational and maintenance cost savings attributable to such installations, modifications and remodeling. Such cost savings shall be certified by the Treasurer. That report shall be submitted annually to the Ohio School Facilities Commission.
Section 12. The Treasurer of this Board is hereby directed to forward a certified copy of this Resolution to the Auditors of Lake and Geauga Counties.
Section 13. It is hereby found and determined that all formal actions of this Board and of any of its committees concerning and relating to the adoption of this Resolution were adopted in an open meeting of this Board, and that all deliberations of this Board and of any of its committees that resulted in those formal actions were in meetings open to the public, in compliance with the law.
Section 14. This Resolution shall be in full force and effect from and immediately upon its adoption.
Roll Call: Ayes: Mr. Sparacia, Mrs. Bryner, Mr. Mihok, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-6-120
Mr. Tuttle moved, seconded by Mr. Sparacia that the Board of Education approve the adoption of the 2014 Mentor Public Library Tax Budget:
WHEREAS, the Mentor Exempted Village School District Public Library is a fiscally independent public entity; and WHEREAS, the Mentor Exempted Village School District Public Library Board of Trustees have adopted the 2014 Tax Budget on May 17, 2013; and WHEREAS, the Mentor Exempted Village School District Public Library Fiscal Officer Colleen A. Snyder has filed the Tax Budget with the Board of Education; and WHEREAS, 5705.28(B)(1) of the Ohio Revised Code requires the Board of Education to adopt the filed Tax Budget on behalf of the Public Library; NOW THEREFORE BE IT RESOLVED, that the Board of Education adopt the Mentor Exempted Village School District Public Library 2014 Tax Budget; and BE IT FURTHER RESOLVED, that the Chief Financial Officer be authorized and directed to file the Mentor Exempted Village School District Public Library 2014 Tax Budget with the Lake County Budget Commission no later than July 22, 2013.
Roll Call: Ayes: Mr. Tuttle, Mr. Sparacia, Mrs. Bryner, Mr. Mihok, Mr. Shaw. The motion carried. 2013-6-121
Mr. Shaw announced there was no unfinished business.
At this time Mr. Shaw announced that the Board of Education would conduct a hearing of the public, an opportunity for anyone to speak to the Board on any subject. There were none.
Mrs. Bryner moved, seconded by Mr. Mihok that the Board of Education recess to executive session in accordance with Ohio Revised Code 121.22 to discuss negotiations. Time: 8:19 p.m.
Roll Call: Ayes: Mrs. Bryner, Mr. Mihok, Mr. Sparacia, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-6-122
Mr. Shaw reconvened the meeting to regular session at 9:34 p.m.
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There being no further business to come before the Board, Mr. Sparacia moved, seconded by Mr. Mihok, that the regular meeting be adjourned.
Roll Call: Ayes: Mr. Sparacia, Mr. Mihok, Mrs. Bryner, Mr. Tuttle, Mr. Shaw. The motion carried. 2013-6-123
The regular meeting adjourned at 9:34 p.m.
Daniel L. Wilson, Treasurer William J. Shaw, President