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Race Incorporated Annual Report 2012

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Race Incorporated Annual Report 2012 RACE INCORPORATED ANNUAL REPORT 2012 Racing at Awapuni, Otaki and Trentham Combined Enterprises NOTICE OF ANNUAL GENERAL MEETING OF THE CLUBS Our vision | To enhance thoroughbred racing by providing New Zealand’s best racing, event and hospitality experience RANGITIKEI RACING CLUB (Inc) MARTON JOCKEY CLUB (Inc) Tuesday 9 October 2012 Wednesday 17 October 2012 The 155th Annual General Meeting of the Rangitikei Racing The Annual General Meeting of the Marton Jockey Club will Club will be held at the Rangitikei Tavern on Tuesday be held at the Cooks Bar & Café, Marton on Wednesday 9 October 2012 at 6.00pm 17 October 2012 at 6.00pm FEILDING JOCKEY CLUB (Inc) WELLINGTON RACING CLUB (Inc) Wednesday 10 October 2012 Thursday 18 October 2012 The 133rd Annual General Meeting of the Feilding Jockey Club The Annual General Meeting of the Wellington Racing Club will be held at the Feilding Hotel on Wednesday 10 October will be held at the Trentham Gardens Function & Event 2012 at 6.00pm Centre, Trentham Racecourse, Wellington on Thursday 18 October 2012 at 4.00pm. OTAKI-MAORI RACING CLUB (Inc) Thursday 11 October 2012 RACE (Inc) Tuesday 23 October 2012 The Annual General Meeting of the Otaki-Maori Racing Club will be held at the Otaki Racecourse on Thursday 11 October The Annual General Meeting of RACE (Inc) will be held at the 2012 at 6.00pm. Awapuni Function Centre, Awapuni Racecourse, Palmerston North on Tuesday 23 October 2012 at 5.30pm. MANAWATU RACING CLUB (Inc) Note: the RACE (inc) AGM is for the committee representatives of the RACE (Inc) Clubs only. Tuesday 16 October 2012 The Annual General Meeting of the Manawatu Racing Club will be held in the Silks Lounge, Awapuni Function Centre, Awapuni Racecourse, Palmerston North on Tuesday 16 October 2012 at 5.30pm. Includes 2012 Annual Reports for: Manawatu Racing Club (inc) | Marton Jockey Club (inc) | Feilding Jockey Club (inc) Rangitikei Racing Club (inc) | Otaki-Maori Racing Club (inc) | Wellington Racing Club (inc) 1 2011/2012 RACE (INC) CONTENTS Board J F C Henderson (Chairman) Marton JC P A McDougall Marton JC G W Martin Manawatu RC R S Fell Manawatu RC J D MacDonald Feilding JC D E J Holm Feilding JC H D Wilson Rangitikei RC J Turkington Rangitikei RC J E Fokerd Wellington RC D W Butler Wellington RC D M Logan Otaki-Maori RC R D Ransfield Otaki-Maori RC Management Team Chris Allen (Group Tracks & Grounds Manager), Ryan Ayers (Chief Financial Officer), Darin Balcombe Reviews Page (General Manager Otaki & Trentham) and Brent Wall (Group Racing Manager) Chairman’s Review 5 Catering Division: Stephen Chamberlain (Trentham Gardens) and Lewis Jones (Creative Catering) Manawatu Racing Club President’s Report 7 Awapuni Staff Otaki Staff Wellington Staff Marton Jockey Club President’s Report 8 Tineke Balcombe Terese Fulford Lyn Biddle Feilding Jockey Club President’s Report 9 Tiffany Loasby Michael Odgen Mark Biddle Heather Millar Reg Winiata Stephen Berryman Rangitikei Racing Club President’s Report 10 Mary Shaffer Judy James Otaki-Maori Racing Club President’s Report 11 Bev Stern Marty Knight Julia Shardlow Wellington Racing Club President’s Report 12 Racing Review 13 Raceday Officials Sponsorship, Marketing & Events 16 Commentator Tony Lee, Mike O’Sullivan Finance Review 18 Judge Dick Hunt, Stuart McGrail Starter Gary Phillips Financials Clerk Of Scales Dennis Price (Awapuni) RACE (Inc) Statement of Financial Performance - Robin Tapp (Otaki & Trentham) Race Meeting Account 20 Clerk Of Course Robert Lammas, Ron Weller, Rosie Lammas, Mellisa Lammas RACE (Inc) Statement of Financial Performance 21 Veterinary Surgeons Totally Veterinary Services, Southern Rangitikei Veterinary Services, South Wairarapa Veterinary Services, RACE (Inc) Statement of Cash Flows 22 Equine & Farm Veterinary Services, Levin and Horowhenua Veterinary Centre RACE (Inc) Statement of Financial Position 23 Honorary Surgeons Dr K Chin, Dr M Morris, Dr S Lombard, Dr R M Ridley Smith RACE (Inc) Notes to the Accounts 2012 24 and Dr D D Wilde RACE (Inc) Auditor’s Report 28 Membership Membership - All Clubs 30 2012-2013 Race Dates INBC 2 3 2012 RACE REPORTS CHAIRMAN’S REVIEW The 2011/2012 year proved to be a continuation of and our thanks go to Lewis and his staff for their input and the challenges that have beset the racing industry focus upon excellence. This business provides a significant in recent years and our organisation in particular. contribution to the well being of our organisation. Competition for sponsorship in a Rugby World Cup year, subdued economic activity and The catering and functions part of our business at Trentham competition for the recreational spend, all placed (Trentham Gardens) showed improved performance during considerable pressure upon RACE. the year. We are now seeing the benefits of the renovations undertaken to the Carbine Room at Trentham and with careful oversight of the business and the enthusiasm of Pleasingly though, as a result of much hard work by our Stephen Chamberlain, this business looks well placed to member clubs and sterling efforts by the RACE staff and improve its contribution. those at Creative Catering, RACE is able to report a surplus before depreciation and impairment of $207,873. This figure, I must also extend my gratitude to the committees of all while somewhat short of our budgeted surplus, in my view, of our member clubs. Their enthusiasm, dedication and represents a satisfactory result given that the insurance hard work are vital to the success of RACE. Without their expense for our organisation was approximately $100,000 sponsorship gathering activities and the careful stewardship ahead of budget and over $160,000 ahead of what was paid in of our member clubs, RACE could not continue to function. 2011. Apart from interest and salaries and wages, insurance In the past 6 months or so, I have had remarked to me premiums represent RACE’s largest expense item. During on a number of occasions, how meetings conducted by the year, New Zealand Thoroughbred Racing initiated a RACE member clubs have a different atmosphere to those project to consider alternative insurance arrangements for experienced at other courses. A convivial, warm and New Zealand’s Thoroughbred Racing clubs. Hopefully that enjoyable atmosphere has been remarked upon. Clearly the project may provide some relief in coming years, although we close input of our clubs and our staff are creating attractive understand that we cannot expect to see any benefits prior to events. In the current environment, where there is so much the 2013/2014 year. competition for the recreational dollar, this is an achievement of which we can be proud, but also one that we must maintain RACE continues to run without a CEO. Given the delicate and improve. financial position of our group, your Board has determined to continue with the current management team of Ryan RACE continues to punch above its weight in the New Ayers, Darin Balcombe, Brent Wall and Chris Allen. This Zealand racing business. There is no one reason for that structure, while not ideal, has worked well thus far and will but rather a combination of high calibre staff, enthusiastic be maintained until RACE’s finances improve. committees, improving facilities, prudent management and loyal sponsors. Acknowledgements Our clubs have achieved a strong and loyal band of sponsors, without whose contribution, our sport could not continue. I am indebted to Ryan, Darin, Brent and Chris for the efforts RACE thanks all of the sponsors involved for their generous they have made this year. They have been operating in a tight and loyal support. environment and our group extends our thanks to them for their efforts and dedication. Finances On a wider front though, I would also like to thank all of the RACE staff for their efforts. This past year has not been easy I have already touched upon a couple of key points with but their dedication and effort have been superb. regard to the financial performance of RACE. In general however, our financial position remains extremely tight. Creative Catering has performed well during the 2011/12 year Your committee is very focussed upon debt reduction and it 5 CHAIRMAN’S REVIEW cont. PRESIDENT’S REPORTS is pleasing to report that after a soft patch, section sales at Additionally, we continue to focus on improved race day the Oaks subdivision have come to life with the result that events. Unfortunately, the circumstances within which we we have only 7 sections uncommitted. A number of our must operate are often not helpful to our cause. The 2012/13 unconditional sales have yet to settle but over the next 6 year again sees a fresh funding model from New Zealand months, RACE is expecting to reduce its BNZ borrowings Thoroughbred Racing. The uncertainties each year relating to by in excess of $1.5 million. The remaining sections are the formula upon which NZTR will calculate our funding make attractive lots and good interest in these is being reported. it difficult for clubs to develop long term plans. The funding model has changed regularly, which is less than ideal from A number of initiatives have been advanced to us for the the point of view of long term strategy. While we appreciate improved utilisation and profitability of our resource at that the income produced by any formula will be susceptible Trentham. In the past month, RACE has formed a sub- to the financial climate, the changing formulas from year to committee to explore a number of possibilities with a long year provide very little incentive to those who contribute term strategic view for the Trentham course. The first steps their resources voluntarily to go that extra yard in providing David Bennett by that committee will be undertaken in the next few weeks.
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