CONSTITUTION OF ADOPTED Carolina Club

Signature of President ______

Printed Name ____Vivek Chavda_____ Date ___1/28/2014______ARTICLE I - Official Name The official name of the organization is Carolina Chess Club.

ARTICLE II - Affiliations This club shall affiliate with the United States Chess Federation (USCF) and shall follow the and rating systems of the Federation. Membership in the USCF is not required of members, but is encouraged.

ARTICLE III - Purpose and Objectives The Club is created as a place where chess players of all backgrounds can meet to discuss strategy, refine their chess skills , challenge each other, and enjoy the age-old game of chess. Along with these things, the purpose of the Club is to promote the game of chess as a tool for expanding intellectual exploration. The Club aims to organize tournaments that will be officially recognized by the USCF and will follow its rules and rating system.

ARTICLE IV – Membership and Participation Anyone can come to play chess, but to become a voting member, 70% of meetings must be attended for a semester or a due of five dollars must be paid to the treasurer. Once paid or verified, the paying member’s name shall be added to the official roster of active members.

ARTICLE V - Advisor The advisor for the club shall be a faculty member that is a proponent of chess and can offer their knowledge and skill to help the organization. The advisor’s function is to attend meetings when possible and to assist the club an anyway he or she can.

ARTICLE VI - Meetings Section 1. The meeting of the club shall be weekly, or at least three times a month.

Section 2. The directors will meet at the beginning of each year to decide what the dates to meet for the year. Any special dates will be voted on in the general body meetings.

Section 3. The requirements for quota are the President or Vice-President, secretary and 30% of the regular members

ARTICLE VII - Executive Board Section Section 1. The offices of the Club shall be President, Vice-president, Secretary, and Treasurer. A regular member may hold more than one office, but no person shall be both President and Vice-president. The Club shall have a Board of Directors of not more than six Directors. The officers shall automatically be members of the Board. The officers shall choose the additional directors, who have to apply for the position. Section 2. The President shall preside over all meetings of the Club and of the Directors, shall appoint the chairman of such ad hoc committees as the Directors shall create, and shall be a voting member of all standing committees. Section 3. The Vice-President shall act as the President in his absence and take his position if he resigns. Section 4. The secretary shall take notes as well as be in charge of maintaining the official roster of members. Section 5. The treasurer will be in charge of the expenses and will our liaison with the Student Activities Fund Office.

ARTICLE VIII - Elections

Section 1. Members will elect with majority vote the positions of President, Vice-President, Secretary and Treasure. Elections will be one month after the start of the academic year and each office will have one term lasting one year.

Section 2. Nominations can be made by any member of the club. The motion of opening the floor for nominations will take place at the meeting the week prior to the election. After the motion of nomination has been made the secretary will take names by note or email until the following meeting,

Section 3. The order of elections shall be: President, Vice-President, Secretary, and then treasurer.

Section 4. Before each election the floor will be open again to nominations. Then each nominee much accept or decline. If the nomination is accepted the nominee then gives a brief one minute speech on why he or she should win.

Section 5. There will secret ballot election for each office. Section 6. If no candidate receives the majority of votes, there shall be a runoff election between the two candidates with the most votes.

Section 7. A candidate may be nominated for multiple positions (but cannot run for VP should s/he have been voted in as President). ARTICLE IX - Committees There will be two standing committees, and as many ad hoc committees as the directors see fit. The permanent committees will be the events committee that will plan events and the other will be the rules committee that will enforce the rules of the USCF when necessary.

ARTICLE X - Funds Section 1. The revenue of the club will come from member dues, tournament fees and donations.

Section 2. The expenses of the club will be the purchasing of and related costs of hosting a tournament.

ARTICLE XI - Ratification The Constitution will be approved by the membership through popular vote of all members. Should a majority of members not approve the Constitution, recommended amendments will be submitted in the manner described below.

ARTICLE XII - Amendments Amendments will be presented in written form to the President of the Club. The President will then present the proposed amendments to the Executive Board. If a majority of the Board approves the amendment, it will then be put to a vote by all members. If a majority of all members present should approve the amendment, that amendment will then be put into effect.

ARTICLE XIII - Parliamentary Procedures Robert's Rules of Order shall govern the conduct of the meetings of the club, except that the Articles and Bylaws of the club shall govern in case of conflict.