The City of El Paso & the Downtown Management
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The City of El Paso & The Downtown Management District Permit Types Permit Types Vendor Permits CharitableParades Solicitation Permit Temporary Events SpecialBuilding Privilege Permits Electrical Permits Special Event Permit Special Event Permit Parades Temporary Events Special Privilege Special Event Permit All events take place on City right-of-way = Streets, sidewalks and alleys Parades Moving Event: Parade Procession Race Walk March Parades Parades Traffic Control Time = time you need the streets/traffic cleared or monitored. Event Time = time the parade starts and ends. Parades Police: 1. How many participants? 2. Will they go all at once or in groups? Parades Parades Parades Done: 1 – 2 Weeks Temporary Events Stationary Event that: 1. Lasts 24 hours or less. 2. Does NOT exceed one city block or intersection. 3. Proposed closure is in a residentially zoned area. 4. Closure request is made by residents or property owners adjacent to the proposed closure OR by a neighborhood association. Temporary Events Block Party Bazaar Street Dance Private Party Temporary Events Temporary Events Same as Special Privilege Special Event Permit City Sponsorship Program www.cityspecialevents.com Questions? Special Event Permit Special Privilege Permit A special privilege permit for use of public right-of-way for specified uses. • Street Festivals/Dance • Special Event/ Celebration • Carnival/Bazaar • Concert On-line Application Getting Started Before you start the application to obtain a Special Privilege Permit, it is important for you to have the following information and documentation • FEES – Cost for Closing Right of way: $50/12hr – Special Privilege Application Processing Fee $200 • SITE PLAN • TRAFFIC CONTROL PLAN • NOTICE OF PROPOSED CLOSURE • TEMPORARY EVENT INSURANCE Fees Site Plan Notice of Proposed Closure Certificate of Insurance Certificate of Insurance by a Texas licensed provider must be submitted and meet the following coverage limits: • $1,000,000 General Commercial Liability for personal injury/death per occurrence. • $1,000,000 General aggregate • $1,000,000 Property damage • MUST NAME THE CITY OF EL PASO as ADDITIONALLY INSURED Additional Requirements The event organizer/planner and all participants, restaurant/bar/cafés, that sit within the footprint of the event shall be subject to a City financial-services review to ensure that all financial obligations and responsibilities are current and up to date. Cleaning and Sanitation • Cleaning the event footprint after the event is a requirement • The DMD has available resources, for a fee, to ensure that our Downtown is always clean • Not complying with this requirement compromises our ability to approve future events submitted by the applicant 30 Day deadline • Application must be completed and submitted at least 30 days prior to the event date • We cannot accept anything later than the 30 day deadline Time-saving tips • To complete process in less time, give yourself time • Begin work on application BEFORE the 30- day deadline • Contact us with questions about your footprint, construction updates, available resources • This presentation will be available on the www.DowntownElPaso.com WE ARE HERE TO HELP YOU! Parks and Recreation Department Temporary Use of Park Space Parks in the Downtown area : Calendar Cavalry Soldier Cleveland Square Firefighters Memorial Lions Plazita Pioneer Plaza San Jacinto Plaza Union Plaza Calendar Park 401 E. San Antonio • 0.21 acres • Cattycorner to the County Court House Cavalry Soldier Park Santa Fe St. and Missouri St. • Cattycorner to the Ball Park • Wi-Fi available • Sun Dial Cleveland Square 510 N. Santa Fe • 2.1 acres • Across from future Ball Park Firefighters Memorial 316 W. Overland • 0.1 acres • Near Union Plaza District and Civic Center • In the Entertainment District Lions Plazita 910. S. Santa Fe • 1.65 acres • Next to downtown Port of Entry Pioneer Plaza Mills and El Paso St. • 0.2 acres • Near the Plaza Theater San Jacinto Plaza 111 Mills St. • 1.5 acres space • Stage • Electricity Available upon request • Under Renovation in 2013 Union Plaza Park 117 Anthony • 0.1 acres • Electricity Available upon request Application Detailed Site Plan • Helps coordinate with other departments • Notes what will be introduced into the park • Reduces possibility of damage to park Tents • Only 10 ft. x 10 ft. allowed without special considerations • NO STAKING • Must use sand bags or water barrels • If you are planning to have a larger tent/canopy different conditions will apply Jumping Balloons, Obstacle Courses, Mechanical Amusements • Prohibited without permit • Liability Insurance is required • Must be a registered business with the City of El Paso Animals in the Parks Petting Zoo • Any animal exhibit or show requires Department Director approval • Must provide Insurance for the event • Will require a Show/Exhibit Permit from Animal Services • Must be confined properly and manned at all times Portable Restrooms • For a typical distribution of men, women and children, there must be 1 toilet for every 300 people. • For an Event attended primarily by women and children there should be 1 toilet for every 200 people. • For an even distribution of men and women at an event where alcoholic beverages are served, there should be 1 toilet for every 240 people. • Liability Insurance • Must be a registered business in the City of El Paso (Vendor #) Insurance Requirements Comprehensive General Liability: • $1,000,000 per occurrence • $1,000,000 per aggregate *Must name the City of El Paso as additionally insured for the duration of the Park Permit (allotted date & time). * Must be submitted for approval with a minimum of 5 days prior to the event. Food Permit required if selling or giving food away to public Alcohol & Security • No Alcohol in park without Director or City Council Approval • Erect Fence around perimeter • Monitor 21 and over consumption • Portable Restrooms • Required for any event with Alcohol • 1 guard required per every 100 attendance for all events • May be required as deemed necessary by Department Director even if attendance is less than 100 PLEASE Clean Up after Event Rates & Fees Please visit us online at: www.elpasotexas.gov/parks Q U E S T I O N S ? Fire and Public Safety Review • Submit a complete and thorough application that addresses the following questions – Where is your event taking place? (site plan) – How many people will be in attendance? – Will you be erecting tents or other structures? – Will there be fire works? – Where are the entrance and exits located? – Where is the emergency access area? Fire and Public Safety Review You may need a “For use” permit • Includes a site inspection the day of the event – Cooking appliances – Fire extinguishers – Fence/barricades/tents • We help you form a public safety plan – Plan out emergency access and egress (exits) • We determine whether you need fire watch staff or not Fire and Public Safety Review For Use permit: 125.00 Fire Watch: $92.00/hr. 2-man, 2 hr. minimum Public Safety Review ATTENDANCE • How many • Who is your attendees are you targeted audience expecting? ALCOHOL • Will alcohol be served? • How many Bars will be participating alongside with the event? SECURITY / CROWD CONTROL • Are you hiring Security Guards to supplement the Off-Duty Officers? MAPS EVENT MAPS • EVENT FOOTPRINT • STAGING MAP – Location of venue – Is location fenced in? – Size of venue – If fenced in, how many entry points – Who is checking ID’s • TRAFFIC CONTROL PLAN – What streets will be closed / blocked Questions? CITY OF EL PASO Department of Public Health Food Inspection • 2013 Food Inspection Program Mission Statement Protects Public Health, Prevents Foodborne Illness/Health Hazards And Promotes Safe Food Handling Practices Through Inspection, Enforcement, Investigation And Education. Food Inspection Program Special Events Permitting Temporary Food Establishments City of El Paso Ordinance Chapter 9.12 Food and Food Handling Establishments Texas Food Establishment Rules Food Inspection Program Special Events Permitting Temporary Food Establishment • Pre-packaged Foods $53 – All foods must be from approved sources. – Includes bottled water, ice, beverages, etc. – Permit application must be received more than 72 hours before the start of the event. – Expedited fee of $105 in addition to $53 license fee. – Total number of vendors required Food Inspection Program Special Events Permitting Temporary Food Establishment • Exposed Foods $79 – Exposed Foods must submit a notarized letter from a Central Preparation Facility – Foods must be from approved sources – Requirements are available on line: www.elpasotexas.gov/health/foodinspection.php – Total number of vendors is Required. Food Inspection Program Special Events Permitting Temporary Food Establishment • Exposed Foods (continued) – Permit application must be received more than 72 hours before the start of the event. – Expedited fee of $158 in addition to $79 license fee. – Total number of vendors is needed. Food Inspection Program Special Events Permitting Mobile Food Establishment • Current Mobile Food vendors – No additional permit required – Total number of food vendors required – Organizer may want to submit vendors list. Mobile inspected recently may NOT need health inspection. Food Inspection Program Any Questions? Special events….. The details Just kidding…. It’s the boring stuff (The stuff the lawyers make us include) TABC - Alcohol • Must obtain a temporary beverage license for events – Submitted no less than 10 days prior