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ADMINISTRATION COMMITTEE AGENDA County Council

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ADMINISTRATION COMMITTEE AGENDA County Council ADMINISTRATION COMMITTEE AGENDA Tuesday, April 27, 2021 – 2:00 P.M. County Council Conference Room Committee Members: Johnny Vaught, Chairman, Harold Worley, Tyler Servant, Gary Loftus I. Call to Order…………………………………………………………………………………………………………… Johnny Vaught II. Invocation III. Pledge of Allegiance IV. Public Input V. Review and Approval of Agenda Contents VI. Approval of Minutes – March 30, 2021 Page 3 - 6 VII. New Business: A. FY 2021-2022 Budget Review 1. General Fund Administration Division Summary……………………………… Barry Spivey Pg 7-10 2. Auditor……………………………………………………………………………………………. Lois Eargle Pg 11 3. Clerk of Court………………………………………………………………………………….. Renee Elvis Pg 12 4. Delegation………………………………………………………………………………………. Danielle Novotny Pg 13 5. Library…………………………………………………………………………………………….. Cynthia DeWolfe Pg 14 6. Master-in-Equity……………………………………………………………………………… Cynthia Graham Howe Pg 15 7. Probate Judge…………………………………………………………………………………. Kathy Ward Pg 16 8. Register of Deeds……………………………………………………………………………. Marion Foxworth Pg 17 9. Treasurer & Delinquent Tax……………………………………………………………. Angie Jones Pg 18 10. Veterans Affairs………………………………………………………………………………. Ronnie Elvis Pg 19 11. Voter Registration & Elections………………………………………………………. Sandy Martin Pg 20 12. Assessor…………………………………………………………………………………………. Larry Roscoe Pg 21 13. Grants Administration….……..……………………………………..………………….. Beth Tranter Pg 22 14. Human Resources…………………………………………………………………………… Patrick Owens Pg 23 15. Information Technology/GIS…………………………………………………………… Tim Oliver Pg 24 16. Museum…………………………………………………………………………………………. Walter Hill Pg 25 17. Procurement………………………………………………………………………………….. Kimberly Massie Pg 26 18. Finance…………………………………………………………………………………………… Robbie Jordan Pg 27 19. Public Information…………………………………………………………………………. Kelly Moore Pg 28 20. County Attorney……………………………………………………………………………… Arrigo Carotti Pg 29 21. Department Overhead……………………………………………………………………. Barry Spivey Pg 30 22. County Council.………………………………………………………………………………. Barry Spivey Pg 31 23. Outside Agency Contributions ………………………………………………………… Barry Spivey Pg 32 24. Other State Mandates.……………………………………………………………………. Barry Spivey Pg 33 25. Special Revenue Funds…………………………………………………………………… Barry Spivey Pg 34 26. Administrator.…………………………………………………………………………………. Barry Spivey Pg35-36 B. Administrator’s Contingency……………………………………………………………………………. Barry Spivey Pg37-38 VIII. Resolution A. Resolution Approving an Agreement with the Myrtle Beach Regional Economic Development Corporation for FY 2022, 2023 AND 2024……………………………………. Barry Spivey Pg 39-48 B. Resolution to Adopt and Submit the Horry County Home Consortium Housing And Community Development 2021-2022 Annual Action Plan to the United States Department of Housing & Urban Development (HUD)…………………………… Beth Tranter Pg 49-115 C. A Resolution to Award Horry County Home Consortium Funding…………………….. Beth Tranter Pg116-119 D. Resolution for Substantial Amendment to 2018-2019 CDBG Annual Action Plan – Program Year 11…………………………………………………………………………………….. Beth Tranter Pg120-121 E. Community Benefit Fund Request…...................................................................... Pat Hartley Pg122-129 IX. Ordinance: A. An ordinance amending Ordinance 21-19 to the extent of amending the Intergovernmental Agreement between the Town of Surfside Beach and Horry County relating to the Town’s Municipal Elections being conducted by the Horry County Election Commission ………………………………………………………. Arrigo Carotti Pg130-145 ATTACHMENTS (for information only) A. County Council Expenses X. Old Business: None XI. Announcements: A. GFOA Distinguished Budget Presentation Award……………………………………………… Barry Spivey Pg 147 XII. Executive Session – Receipt of legal advice relating to a pending, threatened, or potential claim or other matters covered by the attorney-client privilege, or the position of the County in other adversary situations involving the assertion against the County of a claim. ADJOURN 4.20.2021 Barry Spivey, Asst. County Administrator/Administration 4.20.2021 Steve Gosnell, County Administrator 4.20.2021 Johnny Vaught, Committee Chairman MINUTES HORRY COUNTY COUNCIL Administration Committee Meeting Council Conference Room March 30, 2021 2:00 p.m. MEMBERS PRESENT: Johnny Vaught, Chairman; Gary Loftus and Tyler Servant MEMBERS ABSENT: Harold Worley OTHERS PRESENT: Pat Hartley; Steve Gosnell; Council Chairman Johnny Gardner; Robbie Jordan; Kimberly Massie; Arrigo Carotti; Councilman Orton Bellamy; Barry Spivey and Kelly Moore In accordance with the FOIA, notices of the meeting were provided to the press stating the time, date, and place of the meeting. CALL TO ORDER: Mr. Vaught called the meeting to order at approximately 2:00 p.m. INVOCATION: Mr. Vaught gave the invocation. PLEDGE OF ALLEGIANCE: Mr. Vaught led in the pledge. PUBLIC INPUT: None REVIEW AND APPROVAL OF AGENDA CONTENTS: Mr. Servant moved to approve the agenda contents. The motion passed unanimously. APPROVAL OF MINUTES: February 23, 2021. Mr. Servant moved to approve the minutes as submitted. The motion passed unanimously. NEW BUSINESS: Mr. Spivey made the announcement that the dates for the budget retreat originally scheduled for April 15 and April 16, had been rescheduled to April 21 and April 22 due to a hearing on April 16 related to the hospitality fee litigation. 2021-2022 Propose Annual Action Plan Mr. Michael Dobson spoke on the proposed recommended framework of the HUD funding budget for the 2021-2022 program year. The funding would cover Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG) and the HOME program. For the upcoming year the County would receive $2,025,066.00 for the Community Block Grant, $168,039.00 for Emergency Solutions Grant and $1,054,820.00 for the HOME Program. He noted that HUD required the grantees to provide information on participating uses of funds received from them. He explained that under CDBG they would focus on four areas. They were housing, infrastructure, public facilities and public services. He listed the different projects and the area they were in as well as the amount of funds allocated for each. The County would retain 20% of the grant for administration in the amount of $405,013.00. The Emergency Solutions Grant would be awarded $168,039.00 for the ECHO Program. It would be use to assist in rapid rehousing, homelessness prevention and emergency shelter. Under administration costs would be $10,082.00 for HMIS Administration and $6,747 to the County. HOME was the final program covered under the grant with the County’s 10% portion being $115,602.00 for administration costs. He briefly described the different projects that would be covered and the amount allocated to each. He noted there was no action currently required from Council. Page 3 of 147 Mr. Spivey added that the HOME Program was actually a three-county program that was administered by Horry County on behalf of Horry, Williamsburg and Georgetown County. Interim Financial – January Mr. Robbie Jordan explained he would be reviewing the results for the seven months ending January 31, 2021. His first slide showed the General Fund noting YTD revenues was $143.2 million and expenditures at just over $90 million. Compared to 2020 they were just over $11.7 million above revenues YTD the previous year and about $716,000.00 more in expenses. Most of the expenses were control measures put in place at the beginning of the pandemic and were currently still in place. He noted the largest jump in revenue during the months of December and January was due to the collection of real property taxes and resulted in approximately $3.5 million increase for the same time last year. He presented several slides summarizing each category and noting differences between revenue and expenditures YTD. He pointed out specific variances that were a direct result of COVID, with one of the main ones being personnel costs. Most of the categories that were affected by COVID, still had the same policies in place. He also addressed the Fire fund explaining how the Federal Cares Act funding affected the balances on revenues and expenditures. He explained that there were no active beach renourishment projects and revenues were up in Stormwater as well as expenditures. Mr. Vaught addressed Steve Gosnell and David Gilreath and asked if there was a corresponding increase in paving costs and contracts. Mr. Gosnell answered that the short answer was yes, notably in asphalt costs. Prices in general were going up. Mr. Jordan also noted that Recreation revenues were slightly up from the previous year but had also seen a slight decrease in the program and athletic revenues due to COVID 19. Procurement Code Update: Ms. Kimberly Massie stated that a copy of the presentation regarding DBE participation they had given to the I & R Committee was included in their packet. She mentioned they had some Horry County Procurement updates they would be bringing to the committee at a later date. She stated that she would be talking briefly about thresholds, preferences and a few other considerations. She presented a slide showing FY20 statistics on current thresholds vs proposed thresholds and how they could improve efficiencies. She noted some of the ways it would benefit the County such as a potential decrease in POs and soft costs and potentially less formal contracts that could result in an increase in PO contracts depending on the threshold amount. Mr. Vaught referred to raising the threshold on a single quote and asked what type of oversight they would retain if they just reverted back
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