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14 November 2018 MEMORANDUM FOR: ................................................... Property and Community Services Committee NOTICE IS HEREBY GIVEN that there will be a meeting of the Property and Community Services Committee at: 1.00pm on Tuesday, 20 November 2018 in the Council Chamber, Municipal Office Building, 101 Guyton Street, Whanganui. Business The following items of business will be considered:- No Item Page Refs 1. Apologies………………………………………………… ........................................... 3 2. Declarations of Interest ......................................................................... 3 3. Minutes of Previous Meeting ................................................................ 3 4. Actions Arising from Previous Minutes ................................................. 4 5. Operations Group Activity Report ......................................................... 5 A1-A4 Savage Club Hall – Conservation Plan Support and Funding 1.30pm 6. 28 B1, B2 Presentation ........................................................................................... 2.00pm 7. Sport Whanganui – State of Play Report .............................................. 37 C1-C3 Annual Performance Report (2017/18) – Whanganui 2.30pm 8. 104 Resource Recovery Centre ..................................................................... 3.00pm 9. Downer New Zealand Masters Games 2019 Update ............................ 106 10. Council Award Entries ............................................................................ 110 11. Property Group Activity Report ............................................................. 113 D Confidential 12. Velodrome Roof Update ........................................................................ 137 E1-E4 Kym Fell Chief Executive 2 Property and Community Services Committee – Terms of Reference • To monitor acquisition or sale or lease of properties owned by the Council or any endowment properties. • To discuss and make recommendations to Council on: o Cultural facilities, activity and events. o Parks, sporting and recreational activities and facilities. o Waste minimisation activity. o Customer service related matters. • To monitor the progress and implementation of key strategic projects including: o Town Centre Regeneration. o Castlecliff Rejuvenation. o Port Revitalisation Project Items of business not on the agenda which cannot be delayed Items not on the agenda may be brought before the meeting through a report from either the chief executive or the Chairperson. The meeting must resolve to deal with the item and the Chairperson must explain at the meeting, when it is open to the public, the reason why the item is on the agenda and the reason why the discussion of the item cannot be delayed until a subsequent meeting. Refer to Standing Order 9.11 Note: nothing in this standing order removes the requirement to meet the provisions of Part 6, LGA with regard to consultation and decision-making. Discussion of minor matters not on the agenda A meeting may discuss an item that is not on the agenda only if it is a minor matter relating to the general business of the meeting and the Chairperson explains at the beginning of the public part of the meeting that the item will be discussed. However, the meeting may not make a resolution, decision or recommendation about the item, except to refer it to a subsequent meeting for further discussion. Refer to Standing Order 9.12 Property and Community Services Committee 20 November 2018 3 Property and Community Services Committee Membership Cr Helen Craig (Chair), Cr Josh Chandulal-Mackay (Deputy Chair), Mayor Hamish McDouall, Crs Charlie Anderson, Philippa Baker-Hogan, David Bennett, Murray Cleveland, Jenny Duncan, Kate Joblin, Hadleigh Reid, Alan Taylor, Rob Vinsen, Graeme Young and Wanganui Rural Community Board representative Ms Sandra Falkner (alternate Mr Grant Skilton). 1. Apologies 2. Declarations of Interest 3. Minutes of Previous Meeting The minutes of the Property and Community Services Committee meeting held 31 July 2018 were tabled at Whanganui District Council’s meeting on 11 September 2018. The minutes were received, and the reports and recommendations were adopted by the Council. Recommendation to Property and Community Services Committee 3.1 THAT the minutes of the Property and Community Services Committee meeting held 31 July 2018 be confirmed. References Minutes − Property and Community Services Committee 31 July 2018 (provided separately) Property and Community Services Committee 20 November 2018 4 4. Actions Arising from Previous Minutes Policy on Determining Significance – In terms of the Significance and Engagement Policy 2014, the recommended decision is not significant. Recommendation to Committee 4.1 THAT the information is noted. No Item Resolution Action % Completed 1 Referred from Council THAT a report on options for user Rowan McGregor 100 Meeting 13 August 2013 pays be brought back in early 2014 This matter is to be 3. Wharf Street Trailer as part of the recommendations considered as part of the Port Boat Slipway Repairs from the Wharf Street Boat Ramp Revitalisation Project. Working Group currently looking at future options for the facility. 2 Property and THAT Council Officers bring an item Leighton Toy 100 Community Services to the Property and Community Following a legal review it has Committee meeting 3 Services Committee discussing the been confirmed that April 2018 options to legally protect Montgomery Reserve is 5.Montgomery Reserve Montgomery Reserve. gazetted as a recreation Status reserve, therefore no further action is required. 3 6. Whanganui Airport THAT the Council Property Group Leighton Toy 50 Control Tower (WACT) report back to the Property and Draft changes in the lease Community Services Committee on have been received from the the outcome of discussions with Whanganui Airport Control the Whanganui Airport Control Tower Group. Council Tower Group. reviewing. 4 7. Future of St Johns Hill THAT remedial work is undertaken Wendy Bainbridge 50 Walkways. on the Alexa Place walkway. Loaders were awarded the contract. Materials for Alexa THAT remedial work is undertaken Place have been purchased. on the Burnett Terrace walkway Some site clearance has occurred, and confirmation of THAT if significant capital work is building consent exemption required for the repairs on Smart has now been received. The Terrace and Burnett Terrace then fence on Smart Terrace is the matter is brought back to the underway and near Committee for decision completion. 5 Property and THAT Council reports regularly to Marianne Cavanagh 100 Community Services the Property and Community An update on award entries Committee meeting 31 Services Committee on award possibilities and associated July 2018 opportunities for discussion. projects will come quarterly, 10.Operations Group or as required, to the Property Activity Report and Community meetings. Work is underway on a project plan with associated timeframes for key awards – including the Keep NZ Beautiful Awards for 2019. Property and Community Services Committee 20 November 2018 5 Refer to Item 10 – Council Award Entries. 5. Operations Group Activity Report Significance of decision – In terms of the Significance and Engagement Policy 2018, the recommended decision is not significant. Recommendation to Committee 5.1 THAT the information is noted. Bryan Nicholson, Chief Operating Officer, reports: Executive Summary The purpose of this report is to provide the Council with an update on the District Library, Whanganui Regional Museum, Sarjeant Gallery, New Zealand Glassworks, Corporate, Building, and Compliance, which form part of the Operations Group, for the period 1 July 2018 to 31 October 2018. Progress Update District Library The first suburban self-service library will open in Whanganui East on 23 January 2019, in partnership with the Whanganui Advocacy and Support Trust (WAST) community centre. • The new Hakeke Street Library will be situated at 65 Hakeke Street, in part of the former New Zealand Railways complex that also houses the Love and Learn Care and Education. There will be a collection of around 2,000 adult and children’s fiction and non-fiction books, with a focus on the most popular titles and free wifi internet access will be available. • The library will be self-service, but WAST staff will be able to provide basic assistance for library members during opening hours (9:00am – 1:00pm weekdays, except Wednesdays). • Visitors to the Hakeke Street Library will be able to check books out and back in and pay any overdue charges by eftpos at the self-service machine. A touchscreen personal comuputer will enable them to log in to their library accounts, search for and reserve books (which can be delivered for pick up at Hakeke Street) and to join the library if they aren’t already a member. • The Hakeke Street Library will be serviced by the mobile library, with the collection being regularly refreshed and updated. The new fee structure came into effect on 10 September 2018 with the removal of the charges for adult fiction books and for reserves. It will be some months before the impact Property and Community Services Committee 20 November 2018 6 on customer borrowing patterns becomes clear but early indications are promising in terms of increased fiction issues. The lease on Gonville Library was renewed for a further term and the library shelving was refurbished as part of an ongoing programme leading up to the tenth anniversary of the Library in August next year. The District
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