Presentation of Mary Academy Enlightening Hearts and Minds
Parent and Student Handbook
182 Lowell Road Hudson, NH 03051 (603) 889-6054 www.pmaschool.org
Presentation of Mary Academy reserves the right to amend this handbook at any time and for any reason during the course of the school year. Parents will be promptly notified in writing when changes are made.
Revised January 2017 2
PRESENTATION OF MARY ACADEMY Student and Parent Handbook
SECTION ONE WELCOME Page 7-9 § Principal’s Message
§ Academy Logo
§ History of the Academy
§ Academy Mission Statement
§ Academy Core Values and Goals
§ School Colors, Mascot and Song
§ Administration, Faculty and Staff
§ School Governance
SECTION TWO ADMISSIONS CRITERIA Pages 9-11 § Non-Discrimination Policy
§ Admissions Process
§ Registration
§ Registration Process and Acceptance
§ Registration Process and Acceptance for Current Families
§ Transfer Families and Probation Period
SECTION THREE FINANCE Pages 11-13 § Tuition
§ Methods of Payment
§ Tuition Refund Policy
§ Fundraising and “Buy-out” Option
§ Financial Tuition Assistance
§ Delinquent Tuition and Fees
§ Parent Responsibility for Fees
§ Transfers and Student Records
SECTION FOUR ATTENDANCE AND ABSENCES Pages 13-15 § Attendance
§ Absences
§ Excessive Excused Absences
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§ Make-up Work
§ School Hours
§ Tardiness
§ Early Dismissal
§ Changes in Dismissal Procedures
§ Vacations
SECTION FIVE UNIFORM POLICY AND PERSONAL APPEARANCE Pages 15-18 § Uniform Policy
§ Lost and Found
SECTION SIX PARENT/STUDENT EXPECTATIONS/DISCIPLINE Pages 19-25 § Teacher/Parent/School Relationships
§ Academic Responsibility
§ Homework
§ School Discipline Policy
§ Philosophy
§ Standards of Student Behavior
§ Classroom Information/Expectations
§ Hallways, Locker and Locker Room Information
§ Inspections/Searches
§ Playground
§ Leaving the School Grounds
§ Disciplinary Actions
§ Detention
§ Suspension (in-school)
§ Suspension (out-of-school)
§ Expulsion
§ Bullying, Harassment and Intimidation Policy
§ Equipment and Materials
§ Weapons and Illegal Substances
§ Resolution Process to Address Parental Concerns
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SECTION SEVEN CURRICULUM Pages 25-31 § Instructional and Support Services/Curriculum Overviews
§ Progress Reports and Report Cards
§ Grading System Grades Pre-K–8
§ Honor Roll
§ Eighth Grade Graduation Requirements
§ Recommendation Letters for Graduating Eighth Grade
§ Homework
§ Academic Honesty
§ Exams
§ Standardized Testing Program (Grades 2–8)
§ Grade One Readiness Test
§ Religious Studies
§ Prayer/Liturgy
§ Library Services
§ Physical Education
§ Choir
§ Field Trips
§ Open House
§ Parent Conferences
§ Parent-Teacher Communications
§ Custodial Guardianship Information
§ Student Records
§ Promotion and Retention
SECTION EIGHT ATHLETICS AND EXTRA CURRICULAR PROGRAMS Pages 31-33
§ Sports Program and Eligibility for Sports
§ Sports Code of Conduct
§ Extra Curricular Activities and Programs
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§ Special Programs, Events and Summer Camps
SECTION NINE COMPUTER AND INTERNET USE Pages 33-35 § Computer and Internet Acceptable Use Policy
SECTION TEN HEALTH AND SAFETY Pages 35-37 § Health Services
§ Medical Appointments
§ Injuries and Accidents
§ Sickness at School
§ Medication: Prescription & Non-Prescription
§ Emergency Treatment
§ Allergen Safe Environment
§ Mandatory Reporting of Child Abuse/Neglect
§ Smoke Free Environment
§ Asbestos
§ Safety Drills
SECTION ELEVEN EVERYDAY IMPORTANT INFORMATION Pages 37-41 § Parental/Visitor Presence in School and on Campus
§ Telephone Use
§ Student Emergency Information
§ Before and After-School Program
§ Parent Pick-up Delays
§ Snow Days/ Weather Related Delays/Delayed Start Times
§ Traffic Regulations
§ Safety/Parking
§ Bussing
§ Party Invitations and Birthday Celebrations
§ School Directories
§ Books and Supplies
§ Cleanliness/Tidiness
§ Calendar and Newsletter
§ Recycling 5 [Type text]
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§ Electronic Devices: Cameras and Cell Phones
§ Lost and Found
§ Lunch and Cafeteria Procedures
§ School Photographs
§ Use of Student Pictures
§ Volunteers, Coaches, and Chaperones
SECTION TWELVE PARENT GROUP ORGANIZATION Page 42-42 § Parent Group Organization
§ Purpose
§ Goals and Objectives
FORMS Pages 43-46
§ Acknowledgement of Receipt of Policy Handbook and Signed Policy Agreement
§ Field Trip Medical and Permission Form from Parents
§ NH School Immunization Requirements, K-8th Grade
§ NH School Immunization Requirements, Three-Five Year Olds
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SECTION ONE WELCOME
PRINCIPAL’S MESSAGE
Dear Parents,
Welcome to Presentation of Mary Academy (PMA)! The faculty and I extend to our students best wishes for success and happiness as they begin a new challenging school year.
Our primary goal is to integrate the intellectual, social, and spiritual dimensions of each student. Our curriculum and instructional methods are designed to accommodate the uniqueness of every student. We foster a caring community in order to provide an environment in which each child may embrace the Gospel challenge through loving service to one another both at school and at home. Finally, our traditionally strong focus on academics lays the foundation for future educational achievement.
This handbook provides an explanation of the policies and procedures which allow the school community to function smoothly and efficiently. The handbook is designed to deal directly with topics concerning the expected behavior of students attending the school. Because the handbook cannot possibly foresee all events that could arise in the course of the year, the Principal reserves the right to deal with special circumstances appropriately. Please take time to read it carefully and use it as a reference throughout the year. The continued commitment of our families is a key strength of our school community. Together we can guide each child’s spiritual, emotional, and intellectual growth.
After reading through this handbook download and complete the ACKNOWLEDGEMENT FORM, and return it to the office on or before the first day your child begins school. The policies will be in effect on the first day of school. A copy of the signed form will be placed in your child’s cumulative folder. Your signature indicates that you have read the handbook, understand the policies of Presentation of Mary Academy, and agree to be governed by these policies.
Thank you for entrusting your child to us. We take our teaching ministry seriously and look forward to educating your child.
In Christ,
Sister Maria Rosa, pm Principal
PRESENTATION8 OF MARY ACADEMY LOGO
Presentation of Mary Academy (PMA) has a long-standing dedication to the pursuit of knowledge and moral excellence. Over the years, a number of symbols have been adopted by the Academy as representative of this rich tradition. The logo was designed as a reflection of the school’s philosophy.
The initials “PMA” are a fitting introduction, having both auditory and visual intensity. Interlocking with PMA is the cross, which has undisputed recognition as a Christian symbol. Here it stands out with strength and solidity. In the center of the cross lie three symbols that trace the school’s chronology. The fleur-de-lis is the French symbol for fidelity. France is the founding place for the Presentation of Mary Congregation. Sisters from a Canadian province were the immediate founders of PMA; therefore, the maple leaf. The star represents the United States, home to Presentation of Mary Academy and the country to which it is loyal. At the foot of the cross lies the lamp of learning, PMA’s eternal flame.
Surrounding this imagery, like the spokes of a wheel, is the full name of the school displayed proudly, unencumbered by borders and therefore open to new thought. The circle is unfolding and at the same time complete. It is a mystery, yet a genuine representation of the search for truth and faith in God.
THE HISTORY OF PRESENTATION OF MARY ACADEMY
The Academy, first opened on September 15, 1926, is owned and operated by the SISTERS OF THE PRESENTATION OF MARY. Blessed Anne-Marie Rivier founded the Religious Congregation in France in 1796 during the French Revolution. The apostolic thrust is "To spread the fire of God's love and the knowledge of Jesus Christ everywhere.” (Anne Marie Rivier)
PRESENTATION OF MARY ACADEMY MISSION STATEMENT
Presentation of Mary Academy, a private Catholic school, recognizes that every student is a child of God. We are committed to helping all children develop academically, spiritually, socially, and emotionally by nurturing their unique gifts and talents. In the footsteps of Anne-Marie Rivier, the founder of the Sisters of the Presentation of Mary, we prepare our students as Catholic leaders, ethical individuals, and lifelong learners.
ACADEMY CORE VALUES Ø Compassion and service Ø Concern for human dignity Ø Global awareness and responsibility Ø Personal and educational excellence Ø Spiritual growth and development
ACADEMY GOALS Ø Provide an understanding of Catholic truths and values which enable the child to live a meaningful life, consistent with the Gospel values of peace, justice, love, and freedom; Ø Develop the necessary tools of oral and written communication, problem solving, decision-making, creativity, and knowledge that will prepare the student for living in the 21st century; Ø Develop basic skills and good study habits; Ø Develop the full potential of each student; Ø Nurture Christian attitudes and values.
SCHOOL COLORS Maroon and Gray
SCHOOL MASCOT The Griffin
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SCHOOL SONG PMA Is The9 Place To Be
PMA it’s the place to be PMA it helps me to be me There’s growing and learning And so much more
There’s friendship and laughter And love galore PMA I’m happy to say that You make my day!
We can play sports and we can sing songs We can have fun while doing work all day long Math, Science, English, paper, pencils and pens All help us to be young Christian women and men
ADMINISTRATION, FACULTY AND STAFF
The Principal is the chief administrator of the school. He/She is ultimately responsible for a positive school climate and the operation and development of the school, including academic, spiritual, personnel, student, financial, physical and community dimensions.
The Assistant Principal is knowledgeable of the total operation of the school. He/She works in close cooperation with the Principal in school administration and assists in the development of the school’s programs and services.
The School Nurse provides health services to every student. She maintains all health records and dispenses all prescription and non-prescription medications.
Guidance Counselor is responsible for the organization, supervision and control of the guidance program.
The Director of Before and After-School Program is responsible for the childcare program during extended school hours.
The Business Manager oversees the day-to-day operations and reports to the Principal.
The Admissions Director works with prospective students and staff regarding all matters of admissions.
The Director of Marketing and Development works under the direction of the Principal and is responsible for effective fundraising and marketing strategies that are aligned with the school’s mission and vision.
The Athletic Director is responsible for the extracurricular sports activities of the school. The Athletic Director works closely with the Principal and Assistant Principal to provide appropriate sports activities for the students.
Faculty Members are responsible for the instructional and supervisory schedules of the students assigned to them for the academic year. Each teacher is a highly qualified, certified, professional educator, competent in the area of his/her academic discipline.
Support Staff includes all non-teaching staff who are vital to the over all effective and positive functioning of the school.
SCHOOL GOVERNANCE
SISTERS OF THE PRESENTATION OF MARY The Sisters of the Presentation of Mary established, own, and oversee the operation of Presentation of Mary Academy. Presentation of Mary Academy is a part of the Province of the United States of America where over 200 sisters live and serve in various New England dioceses. The Provincial headquarters for the Sisters of the United States Province is located in Methuen, MA.
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ADVISORY BOARD
The Presentation of Mary Academy Advisory Board is made up10 of volunteers appointed by the Sisters of the Presentation of Mary to serve and work exclusively for the greater good of the school. Their task is to advise the Principal and the Provincial Leadership team on the affairs and business of the Academy.
SECTION TWO ADMISSIONS CRITERIA
PMA is a private Catholic school, sponsored by the Sisters of the Presentation of Mary. We welcome students from families of all religious denominations in pre-kindergarten through grade eight. The following process for application applies to all families interested in enrolling their child.
NON-DISCRIMINATION POLICY PMA admits students of any race, color, national origin, religion or ethnic background to all the rights, privileges, programs and activities generally accorded, or made available, to students in this school. It does not discriminate on the basis of race, color, national origin, or ethnic background, in the administration of educational policies and financial programs administered by this school.
ADMISSIONS PROCESS (Pre-K - Grade 8) Families interested in enrolling their child/ren at PMA will be required to complete an application form for each child and provide a copy of his/her birth certificate. Once an application form is completed, the child’s name will be placed on a prospective student list. Ø Students admitted to grade 1 must be six years old by September 30 of the current year. Ø Students admitted to Kindergarten must be five years old by September 30 of the current year. Ø Students admitted to Pre-Kindergarten 4 must be four years old by September 30 of the current year. Ø Students admitted to Pre-Kindergarten 3 must be three years old by September 30 of the current year.
After an internal registration is conducted in December-January, new families on the prospective student list will be considered for enrollment in the date order that their application forms and fees were received.
REGISTRATION At the time of registration, prospective parents must provide the following information before the child is accepted at PMA: 1. the original birth certificate; 2. a completed medical record RSV 200:38, grades Pre-K– 8; 3. a baptismal record (for a Catholic child only); 4. copies of most recent report cards and standardized test results; 5. copies of IEP, 504 and/or Title 1 records (where applicable); 6. a record of serious medical conditions; 7. a completed registration form together with the applicable fee.
REGISTRATION PROCESS AND ACCEPTANCE FOR CURRENT FAMILIES Each family must complete an online registration form by the posted due date with the non-refundable registration fee for each child. Registration for current students is given first priority over new students.
Kindergarten students who have siblings at PMA in grades 1-8 will be given first priority provided they are among the first fifty registrants during in-house enrollment period. Second priority will be given to children who attended the Preschool Program provided they are among the first fifty registrants during in-house enrollment period. Children presently enrolled in the PMA Kindergarten program who did not attend the Preschool Program will be given third priority, provided they are among the first fifty registrants during in-house enrollment period.
All other students are accepted on a space availability basis. In-house registration takes place between December and the first week of January. Dates are announced each year.
TRANSFER FAMILIES AND PROBATION PERIOD The following admissions guidelines apply to students transferring into PMA at any grade level.
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Parents or guardians of students seeking admission to PMA must present copies of the most recent report card, standardized
test results, IEP’s, 504’s and other evidence of achievement from11 the last school attended. In addition, the Principal will interview prospective students (grades 2-8) and their parents to determine reasons for seeking admission.
PMA, respecting the rights of all involved, retains its authority to refuse admittance to, or ask parents to withdraw, at any time, any student whose special needs cannot be met within the school setting, or whose presence would seriously impair the development of Christian education. The decision to accept a student is the responsibility of the Principal. Ordinarily, new students are accepted on a probationary basis of one semester. During the probation period, parents are encouraged to maintain communication with their child's teachers. During the probationary period, if there are concerns, a conference will be held with the teachers, parents, and Principal to decide whether to continue the probationary period or to withdraw the student from the school.
Families seeking admission to PMA with outstanding financial obligations to other Catholic and/or private schools will not be accepted until those financial obligations are met.
SECTION THREE FINANCE
TUITION Tuition at PMA is set on an annual basis, based on the school’s operating budget. Tuition pays for approximately 72% of all operating expenses. The remaining 28% is collected through fundraising and development efforts.
METHODS OF PAYMENT The Smart Tuition Plan is an automatic payment plan that provides parents with a convenient and low-cost way to budget tuition payments. Equally important, it removes the school from the direct bill collecting process.
TWO PAYMENT OPTIONS ARE OFFERED: 1) Full tuition payment by check on or before August 1 (2% discount). 2) A ten or twelve month payment option through Smart Tuition Management plan, beginning on July 1.
If the Smart Tuition account becomes past due after the first month, a notice will be sent. The payment is due within seven days after receipt of the notice. If payment is not possible, an appointment with the Principal is necessary to discuss the situation.
TUITION REFUND POLICY In addition to the non-refundable registration fee, the following policy for withdrawal of a student is in effect: 1. One fourth of the total tuition cost will be charged to the family for withdrawal between July 1 and the end of first quarter. 2. One half of the total tuition cost will be charged to the family for withdrawal between July 1 and the end of second quarter. 3. Three quarters of the total tuition cost will be charged to families for withdrawal between July 1 the end of third quarter. 4. 100 % of the total tuition will be charged to families who withdraw after the third quarter.
The rationale behind this policy is as follows: the school loses the opportunity to place another family in that spot. Once class lists are filled in the early spring, families unable to obtain admission at PMA find it necessary to make alternate arrangements for their child. In addition, the Finance Committee must make budget decisions early in the winter, based on the projected number of families expected to attend PMA.
FUNDRAISING AND BUY-OUT OPTIONS Every family at PMA is required to participate in the school’s fundraising endeavors. Families may opt out of participating in fundraising events by “buying out” of their fundraising obligation. The family who chooses to “buy out” of fundraising events will be billed at the beginning of the school year for the designated yearly fundraising fee. The “buy out” option is a fair and equitable practice for all families and guarantees a predictable source of income for the school.
Option 1: In lieu of participating in fundraising activities, each year a family may make a one-time “buy out” payment to the school by August 1.
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Option 2: For the convenience of families, a variety of fundraisers will be specifically designated as the annual “buy out”. A
family may choose one or more of these in order to meet its goal.12 Parents will be billed in May for the difference between the amount they raised and the fee set in September. Not all fundraising activities qualify as “buy out” fundraisers.
The following fundraising activities are credited towards buy-out fees:
Ø Grocery Stores Certificates (Shaw’s, Hannaford’s) September through May 5% of total sales applied towards fundraising fee
Ø Scrip Gift Certificates: over 200 gift certificates to local merchants, restaurants, retailers September through May 2%-16% of total sales applied towards fundraising fee
Ø Christmas Lottery Cards November/December 25% of total sales applied towards fundraising fee
Ø Spring Walk-a-thon April/May 25% of funds raised applied towards fundraising fee
Buy-out fundraising activities may vary from year to year.
FINANCIAL TUITION ASSISTANCE Limited financial aid is available to families with children who have been enrolled at PMA for at least one year and who cannot afford the full tuition fee.
How to Apply for Financial Aid? Ø Let us know that you are applying for financial aid: To indicate this, you must put your request in writing to the attention of the Principal, no later than February 15 of the current year. A financial aid application will be sent to you as soon as we receive your written request. Ø Complete the application and return it to the Principal with the appropriate requested information no later than March 30. Requests received after the March 30 deadline will not be accepted. Ø Financial Aid will be awarded once the review committee looks at the application, no later than April 30. Ø Every family that receives Financial Assistance will be required to give back to the school community in some form of volunteer capacity. A form indicating how you wish to give back to the school will be sent to you with your Financial Aid Assistance approval. Generally speaking, we ask families to give back to the school 4 hours of service for every $100 of financial aid that the child/ren receives. For example, if you are awarded $400 we ask that you donate 16 hours of volunteer service to PMA, etc.
DELINQUENT TUITION AND FEES Special Circumstances for Tuition Payment: Ø In a case where parents have separate homes, PMA asks one parent to be responsible for the tuition payment. Ø Any payment returned for insufficient funds by Smart Tuition must be remitted to the school with a cashier’s check or a money order. Ø Post-dated checks are not accepted for any account. Ø Outstanding fees not collected by the last day of school will be submitted to the Nashua Small Claims Court by June 30. Ø The school reserves the right to ask a parent to withdraw his/her child if the tuition fee or other fees are not paid on time. Ø If a parent withdraws a child from the school and has an outstanding balance or unpaid fees, the school may withhold his/her report cards, diploma, and/or cumulative records until all such amounts are paid in full. Health records will be forwarded to the receiving school.
PARENT RESPONSIBILITY FOR FEES Ø It is the parent's responsibility to advise the Principal if there are any problems with maintaining payment of fees on time. Failure to pay fees or tuition in a timely manner can result in: 1. the withholding of records (including progress reports, report cards, or transcripts); 2. the refusal to permit a child to re-register for the following year; 3. a child's immediate dismissal from school.
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PMA may withhold the release of report cards, progress reports, and transcripts if parents have outstanding fees for the
following: tuition, damaged, or lost books, Extended Day Care 13 services, and/or any other fee owed to the school.
TRANSFERS and STUDENT RECORDS Parents of students transferring from PMA must notify the Principal of the date of the child’s withdrawal from school and the name of the school to which his/her educational records are to be sent. All financial obligations to PMA must be met before records will be transferred to another school. Parents must sign a release form prior to records being forwarded to the new school.
SECTION FOUR ATTENDANCE AND ABSENCES
ATTENDANCE PMA complies with attendance requirements in regard to the length of the school day and of the school year, as established by the State Department of Education and by the Superintendent of Schools of the Diocese of Manchester.
Ø Students are required by law to be in school on every official school day. Ø When a student is absent, a parent must report the absence or delay between 6:00 and 8:30 AM by calling (603) 889- 6054 extension #455 or emailing the school at [email protected]. Ø The School Secretary will contact parents who have not reported the absence of their child on that day. Ø A written and signed note from the parent stating the reason for the absence is necessary for admission to the class after an absence. Ø A sick child should be kept home until fully recovered. A doctor’s note is required for an absence of five or more consecutive days. If a child is sent home from school by the nurse with a fever, they must not return to school until they are fever free for 24 hours without any fever reducers such as Tylenol or Motrin. Ø Each student is responsible for finding out what lessons and/or tests were missed during the absence.
ABSENCES Absences at PMA fall into three groups:
Ø An Excused Absence: illness, medical/dental appointments, attendance at a funeral In these situations, the student is allowed to make up all missed assignments for credit. The teacher at his/her convenience will assist the student in completing the work. However, regularly scheduled medical/dental appointments during the school day should be avoided, as much as possible.
Ø An Excused Absence-Parent Request: vacations during school time The student will be allowed and is expected to make up all missed assignments for credit. However, the teacher is not expected to provide supplemental instruction. The parent must accept the responsibility of assisting the student in completing the assignments. Only the Principal can grant an excused absence-parental request. Parents must contact the Principal and teacher well in advance of the anticipated absence. The day of or day before the absence is not “well in advance.” Please give the school the courtesy of one week’s notice. Failure to consult the Principal will result in an unexcused absence status.
Ø An Unexcused Absence: suspension from school or from a specific class, and a parental request not approved by the Principal, as stated above. The student is required to complete missed assignments but not for credit. The teacher will provide no assistance or instruction.
PLEASE NOTE: Regardless of the type of absence, the student is required to complete the make-up work. Credit for the work will be given or not given, according to the type of absence involved, as described above.
A student who is absent from school for any reason is not allowed to attend or participate in school related activities, events, or sports on the day of the absence.
EXCESSIVE EXCUSED ABSENCE If a student has been absent for more than 10 days in a semester or for a total of 20 days in the school year, the Principal arranges a conference with the parents and the student’s teacher(s) to discuss the consequences of the student’s absence. Excessive absence may result in retention.
MAKE-UP WORK
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Sickness, appointments, funerals: Students who are absent for these reasons, and others approved by the principal, have as
many days to make up the missed assignments, quizzes, or tests,14 as the number of days absent. For example, a student who was absent three days would be allowed three school days to complete the missed work.
We ask that parents do not call the school to request missing class work or homework assignments on the day of the absence. It is virtually impossible for a teacher to gather books, prepare lessons and assignments for the absent student, while tending to his/her teaching responsibilities. To this end, teachers will not honor parent requests to pick up assignments at the end of a school day on the day a child is reported absent. Students and/or parents always have the option of contacting classmates for missed assignments. However, when a student is absent for a long period of time due to a serious illness, condition, or hospitalization, a parent may make special arrangements with the teacher to collect work for the sick child during the prolonged absence. Assignments may be picked up at the school office between 3:00-3:30 pm. Students may also receive missed assignments from their teacher/s when they return to school.
Arrangements for regular classroom tests that were missed because of an excused absence are to be made with the individual teachers. Generally, make-up tests will be administered after school. However, if students miss a single day of school and a test has been scheduled for the day they return, they are required to take the test along with the class.
Vacations: Teachers are not required to give make-up tests or assignments for absences due to planned family vacations or trips due to sports. Please do not contact the principal or classroom teacher to request assignments prior to the trip. No assignments will be given in anticipation of the vacation. Students must request the work upon their return from their trip, and they are responsible for getting the assignments back to the teacher within a reasonable time frame, as determined by the teacher. We rely upon the parent’s understanding that a teacher cannot realistically provide for all the instruction the child missed while on a family trip. It becomes the parent’s responsibility to assist the child in understanding and completing all assignments done by the class during the absence.
SCHOOL HOURS
*Carline supervision begins at 7:30am for grades 6-8 and 8:10am for Kindergarten at the front of the building. Carline supervision begins at 7:35am for grades 1-5 and 8:20am for PreK 3 and 4 at the back of the building. If you arrive AFTER your child’s class has entered the building, you need to walk your child into the main office for a tardy slip. Never drop off a child if there is not an adult present at the designated drop off area.
GRADE ENTER THE OFFICIAL HOURS PICKUP TIME BUILDING Grades 6-7-8 7:35 a.m. 7:45 a.m. - 2:20 p.m. 2:35 p.m. Grades 5 7:45 a.m. 7:50 a.m. - 2:20 p.m. 2:30 p.m. Grades 4 7:45 a.m . 7:50 a.m. - 2:15 p.m. 2:25 p.m. Grades 3 7:45 a.m . 7:50 a.m. - 2:15 p.m. 2:20 p.m. Grade 2 7:55 a.m. 8:00 a.m - 2:10 p.m. 2:15 p.m. Grade 1 7:55 a.m. 8:00 a.m - 2:05 p.m. 2:10 p.m. Kindergarten 8:20 a.m. 8:20 a.m - 1:50 p.m. 1:55 p.m. Pre-Kindergarten 8:30 a.m. 8:30 a.m - 1:45 p.m. 1:50 p.m.
SCHOOL HOURS FOR INCLEMENT WEATHER MAKEUP DAYS (usually mid-March through last day of school)
GRADES ENTER THE OFFICIAL HOURS PICKUP TIME BUILDING Grades 6-7-8 7:35 a.m. 7:45 a.m. - 2:50 p.m. 3:05 p.m. Grades 5 7:45 a.m. 7:50 a.m. - 2:50 p.m. 3:00 p.m. Grades 4 7:45 a.m . 7:50 a.m. - 2:45 p.m. 2:55 p.m. Grades 3 7:45 a.m . 7:50 a.m. - 2:45 p.m. 2:50 p.m. Grade 2 7:55 a.m. 8:00 a.m - 2:40 p.m. 2:45 p.m. Grade 1 7:55 a.m. 8:00 a.m - 2:35 p.m. 2:40 p.m. Kindergarten 8:20 a.m. 8:20 a.m - 2:20 p.m. 2:25 p.m. Pre-Kindergarten 8:30 a.m. 8:30 a.m - 2:15 p.m. 2:20 p.m.
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TARDINESS 15 Tardiness can cause considerable disruption to educational class time. Not only does the tardy student miss part of the school day, but his/her entrance into the classroom also interrupts the educational process.
Ø Students in grades 6-7-8 arriving in the classroom after 7:45 a.m. are considered tardy. Ø Students in grades 3-4-5 arriving in the classroom after 7:50 a.m. are considered tardy. Ø Students in grades 1-2 arriving in the classroom after 8:00 a.m. are considered tardy. Ø Students in grades K arriving in the classroom after 8:20 a.m. are considered tardy. Ø Students in grades Pre-K arriving in the classroom after 8:30 a.m. are considered tardy.
When A Student Arrives Late At School: Ø parents must accompany the student to the main office for a tardy slip; Ø parents must send a written note explaining the tardiness; Ø for grades 4-8, five tardy arrivals will result in a detention; Ø for other grades, five tardy arrivals will result in the loss of a recess; Ø frequent tardiness will be addressed by the Principal in a parent meeting and can result in the student’s ineligibility to participate in all extra-curricular activities; Ø at no time should a parent leave a child elsewhere on the school property after the entire class has entered the building.
EARLY DISMISSAL Early dismissal from school requires a written request from the parent or guardian specifying the date, time and reason for dismissal. The note must be brought to the school office at the beginning of the day. Parents must come to the office to sign out the child.
PMA reserves the right to refuse to release a student to a parent or guardian whose physical or emotional condition appears to be impaired by drugs or alcohol or a condition that could jeopardize the safety of the child.
CHANGES IN DISMISSAL PROCEDURES Parents are requested to notify the classroom teacher in writing about any changes in the child’s routine dismissal procedures on a given day, such as another adult picking up the child, attendance/non-attendance in the After-School Program, going home with a friend, etc. Teachers cannot simply take the word of the child about a change without WRITTEN parental confirmation of the change. Students will not be allowed to go home with a friend or another parent without a signed permission form from both sets of parents.
VACATIONS Major school vacations are scheduled during December, February and April. Students are not expected to be absent for special vacations. Families should plan their trips to coincide with the regularly scheduled school holidays. Absences due to special vacations or trips outside the regularly scheduled vacation periods minimize the value of school and should be avoided. It is virtually impossible to reclaim the benefits of the group interaction and instruction that occur during valuable class time. It is also disruptive to the educational process of other students when vacationing students return and are not current in their assignments or do not understand the material.
Please discuss planned absences in advance with the Principal. Teachers are not required to give make-up tests or assignments for absences due to planned family vacations or trips due to sports. Please do not contact the Principal or classroom teacher to request assignments prior to the trip. No assignments will be given in anticipation of the vacation. Students must request the work upon their return from their trip, and they are responsible for getting the assignments back to the teacher within a reasonable time frame, as determined by the teacher. We rely upon the parent’s understanding that a teacher cannot realistically provide for all the instruction the child missed while on a family trip. It becomes the parent’s responsibility to assist the child in understanding and completing all assignments done by the class during the absence.
SECTION FIVE UNIFORM POLICY AND PERSONAL APPEARANCE
PMA is a private Catholic school. Emphasis is placed on education in the academic, spiritual and emotional domains. The uniform for students in grades Pre-K–8 was established to support a commitment to simplicity, neatness and lack of competition in the area of dress. Uniforms must fit properly and be worn appropriately each day. Students who are not in
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proper uniform will be asked to contact their parents to obtain proper uniform clothing or will be required to borrow available
uniform clothing from the Uniform Consignment Closet. Repea16 ted violations to the uniform policy will result in the loss of “dress-down” privileges and/or after school detentions.
Since one of the goals of the uniform is to discourage peer pressure connected to style and popular name labels, it is essential that all students adhere to the requirements of the uniform policy. Please be mindful of the fact that PMA has a true uniform as opposed to a dress code. The uniform is very specific. We pay close attention to adherence of the uniform guidelines. This is part of who we are as a school. It works best when we are partners in supporting these guidelines.
It is important that all students adhere to the school’s conservative policy on dress. If anyone is not certain about the appropriateness or acceptability of clothing, jewelry, or hairstyle, he/she should consult with the Assistant Principal before spending money in these areas. Not doing so may result in an unnecessary expense. Please go to the Education Outfitters website for more information about the school uniform. http://www.educationaloutfitters.com/SchoolStore.aspx?SchoolCode=NH0922&Schoolid=923
GIRLS’ PRE-KINDERGARTEN AND KINDERGARTEN UNIFORM · Gray uniform pants with pull-up elastic waist OR · Gray/maroon plaid jumper, hemmed to the knee. · Maroon polo shirt with PMA logo OR · Peter Pan collar, solid white blouse, long or short sleeves. · Maroon knee-high socks or tights for the girls when wearing jumper. · Privacy shorts when wearing a jumper. · Uniform necktie for the girls (optional). · Black shoes.
GIRLS’ UNIFORM, GRADES 1 – 4 (NOVEMBER 1-MARCH 31) · Gray/Maroon plaid jumper, hemmed to the knee. · Peter Pan collar, solid white blouse, long or short sleeves. · Maroon long sleeved cardigan sweater with PMA logo (optional). · Maroon knee-length stockings or tights. · Privacy shorts when wearing a jumper. · Uniform necktie for the girls (optional). · Black shoes. · Gray uniform pants, purchased through the uniform company, may be worn in place of the jumper. · Girls in grades 1-4 must wear a uniform sweater with the pants.
GIRLS’ UNIFORM, GRADES 5 – 8 (NOVEMBER 1-MARCH 31) · Gray/Maroon plaid skirt. Skirt must be hemmed to the knee. · White blouse with pointed collar, long or short sleeves. Blouse must be worn tucked into skirt at all times. · Maroon sleeveless vest, V-neck sweater or cardigan with logo is mandatory. · Girls in Gr. 6-8, blazers are mandatory for Special Occasions and when deemed necessary by the Principal. · Maroon knee-length stockings or tights. · Black shoes. · Gray uniform pants, purchased through the uniform company, may be worn in place of the skirt. · Girls in grades 5-8 must wear the uniform vest or cardigan with the pants.
GIRLS’ WARM WEATHER UNIFORM OPTIONAL (APRIL 1 – OCTOBER 31) · White blouse may be replaced by a short-sleeved polo shirt with PMA logo. No vest or sweater is necessary. Grades 1-4 may wear a maroon polo shirt. Grades 5-8 may wear a maroon OR gray polo shirt. · Grades 1-4 wear the polo shirt under their jumper. Grades 5-8 wear polo shirt tucked into skirt. · Plain, white ankle socks may be worn during this time. Socks should cover the entire ankle. Peds, sports socks or socks that do not cover the ankle are unacceptable.
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BOYS’ PRE-KINDERGARTEN AND KINDERGARTEN UNIFORM
· Gray uniform pants with pull-up elastic waist. 17 · Maroon polo shirt with PMA logo. · Sweater with PMA logo (optional). · White, black or gray ankle socks with pants. Socks should cover the entire ankle. · Black shoes.
BOYS’ UNIFORM, GRADES 1 – 8 (NOVEMBER 1-MARCH 31) · Boys in Gr. 1-4, gray pleated uniform pants purchased through the uniform company. · Boys in Gr. 5-8, dark gray pleated uniform pants purchased through the uniform company. · Black leather belt to be worn at all times with the pants. · Plain, white oxford shirt, long or short sleeves, tucked in the pants at all times. · Boys in grades 1-5 are required to wear a maroon necktie at all times with the uniform shirt. · Boys in grades 6-8 may wear either a tie or bow tie of their choice. · Socks, plain, white, black or gray, must cover the entire ankle. · Maroon long-sleeved V-neck sweater or sweater vest with PMA logo (optional). · Boys in Gr. 6-8, blazers are mandatory for Special Occasions and when deemed necessary by the Principal. · Black shoes.
BOYS’ WARM WEATHER UNIFORM OPTIONAL (APRIL 1 – OCTOBER 31) · The oxford shirt may be replaced by a short-sleeved polo shirt with PMA logo. Grades 1-4 may wear a maroon polo shirt. Grades 5-8 may wear a maroon OR gray polo shirt. · The polo shirt must be worn tucked into pants. No necktie needed with the polo shirt. · Gray uniform shorts may be worn. The shorts need to be purchased exclusively through the uniform company. · Black leather belt to be worn at all times with the shorts.
SHOES Shoes should be safe and comfortable. Please keep in mind that students in grades 2-8 travel through three flights of stairs on a daily basis. When shopping for shoes, please keep the following in mind: · sturdy, soft sole black shoes; · closed fronts and backs with no “platform” style heels or soles; · safety strap across the top of the shoe highly recommended (Mary Jane type of shoe); · shoes not to exceed a one-inch heel for all students; · boots for outside use only; · no sneakers, except on gym day.
DRESS UNIFORM FOR FORMAL OCCASIONS (school liturgies, special guests and formal occasions) FOR ALL STUDENTS, GRADES 1-8 · BOYS: Grades 1-5, white oxford shirt, gray uniform pants, and maroon necktie. No shorts. · BOYS: Grades 6-8, white oxford shirt, dark gray uniform pants, and a tie that matches uniform (maroon and/or gray combination). No shorts. · GIRLS: Grades 1-8, white blouse with jumper/skirt. · GIRLS: Grade 5 must wear the PMA sleeveless vest or sweater. · BOYS/GIRLS: Grade 6 - 8 must wear their blazer. GIRLS do not have to wear the vest/sweater under their blazer. · If students have mass on a gym day, the gym uniform is worn with pants. No shorts are allowed.
GYM UNIFORM FOR ALL STUDENTS IN GRADES PRE-K - 8 On “gym day” students must come to school dressed for physical education class. The gym uniform is purchased through the uniform company only.
The uniform dress for physical education classes consists of: · Maroon T-shirt with PMA logo (short or long sleeves). · Maroon fleece or mesh shorts with PMA logo. (Shorts must be hemmed.) · Maroon sweatshirt with PMA logo (optional).
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· Maroon sweatpants with PMA logo.
· Sneakers (plain, sturdy, Velcro or tie) and socks are required.18 Sneakers with shoelaces must be tied at all times. Sneakers should not be distracting, such as having lights, roller blades, noisemakers, etc. built into them.
IMPORTANT PMA SPIRIT WEAR POLICY Students are not allowed to wear PMA spirit wear or sports uniforms as a substitute for the gym uniform.
PMA SPIRIT WEAR Throughout the year, parents may purchase various spirit wear clothing and articles through the athletic program or through Educational Outfitters. We strongly encourage the students to wear spirit wear at appropriate school functions, sporting events, dress-down days, as outer wear to and from school, and on special designated “spirit wear” days that may occur throughout the year at school. Spirit wear is not a replacement for any part of the school uniform or the gym uniform.
DRESS-UP DAYS Dress-up days will be called on rare or special occasions at the discretion of the Principal. The students’ appearance must be neat and clothing must fit properly. Options for dress-up day include: · GIRLS-Dress blouses or shirts may be worn with skirts and dress pants or conservative dresses. · Footwear must be appropriate as outlined above. · BOYS-Dress shirts with collars may be worn with dress pants. Ties and jackets are optional.
DRESS-DOWN DAYS On days when uniforms are not required, PMA students should not wear any type of clothing or grooming which is inappropriate for a Catholic school. This includes spandex and other tightfitting clothes, leggings, shirts advertising brand names with ads or other writing, camisoles, pajama bottoms, tank tops, shirts with spaghetti straps, extra short skirts or shorts, halter tops, sun dresses, and torn clothing. Skirts and shorts should be near knee length. Flip-flops, sandals, slippers, and boots are never allowed. No bare midriffs or low-cut tops. Dress-down days are not about “marketing” the latest style, fashion, or brand name. Students do not have to participate in the dress down day, if they are not comfortable adhering to the dress down code. The PMA uniform is always acceptable.
CAMOUFLAGE CLOTHING Camouflage clothing or any military-type clothing, including jackets and hats/caps, is not considered appropriate at this school and may not be worn.
HATS Hats of any kind are not to be worn in the school building by either boys or girls, except for medical or religious reasons.
HAIR · Hair should be kept clean, neatly groomed and out of the eyes. · Hairstyles should be simple. Faddish and distracting hairstyles are inappropriate for any student. · Boys' hair should be kept short around the face, and bangs must be above the eyebrows. Boys' hair should be above the collar and without sideburns, tails, or sculpturing. · Girls' bangs must be above the eyebrows, or hair must be secured away from the face. · Hair must be a natural color. Streaking, highlighting, lowlights, glints, etc. are not permitted.
Students who disregard haircut or hair color guidelines may be subject to suspension or be required to dye the hair back to its natural color or to cut it to regulation guidelines.
PERSONAL APPEARANCE Practices including tattooing, body painting and body piercing undermine the school’s commitment to simplicity and lack of competition in the area of dress and are forbidden. · Jewelry must be limited to one simple necklace, bracelet and/or ring, and be conservative in nature. · Pierced ears should be limited to one pair of small, simple stud earrings. · Boys are not allowed to wear earrings. Necklaces must be under the shirt and tie. · Make-up, glitter, extra large or gaudy hairclips or headbands, distracting hairstyles and fads, and colored nail polish are not permitted at PMA for all age groups.
UNIFORM ACCESSORIES
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Numerous uniform accessories are available through the uniform company that complement the school uniform such as
bows, ribbons, socks with frills, lunch boxes, backpacks etc. Parents19 are under no obligation to purchase accessories.
If a student has a legitimate reason for being out of uniform, he/she must bring a note from a parent or guardian explaining the situation.
CONSEQUENCES FOR UNIFORM VIOLATIONS Failure to follow the uniform policy will be tracked by the teachers. Infractions of the dress code policy are dealt with in the following manner. Students in Grades 1-3 will be referred to the Assistant Principal. Students in grades 4-8 will be issued a uniform violation notice. After the second uniform violation a teacher detention is issued. The child will be asked to change into a school uniform from the consignment closet.
LABEL CLOTHING Please mark all clothing, sneakers, mittens and coats with students’ names, as well as lunch boxes and backpacks.
SECTION SIX PARENTS/STUDENT EXPECTATIONS/DISCIPLINE
TEACHER - PARENT SCHOOL RELATIONSHIP Enrollment of a child in the school implies a partnership between the school and the parent/guardian. It is essential that parents and teachers cooperate with each other to assure the child’s continued progress throughout the year. Teachers are encouraged to work closely with the parents of their students. Parents are held to the same standard as students with regard to respect for teachers. If the partnership breaks down, parents can be required to withdraw their child from the school.
COMMUNICATION POLICY For those teachers who choose, Presentation of Mary Academy provides email for the purpose of enhancing communication among school staff and parents. The purpose of this policy is to insure successful and productive email communication.
Ø If a parent/guardian considers a situation to be urgent, s/he should contact the teacher/staff member by phone, not email. If the school voicemail is reached, a message should be left containing a name, phone number, and brief explanation for the call. The call will be returned as soon as possible. Ø When using email, parents/guardians should clearly state their concerns or provide feedback to teachers and staff. Ø Please keep in mind that others may view the content of emails regarding a child. Ø Ideally, concerns about incidents involving a student should be communicated in person or by phone. However, if an email is sent, please check with the teacher to first understand any related details about the incident. This can alleviate embarrassment and misunderstandings. Ø Parents/guardians are asked to use appropriate and respectful language when writing emails to members of the school staff. Emails containing libelous, defamatory, offensive, racist or obscene remarks, or the use of electronic groups/chat rooms to gossip about any school family, child, or staff member will not be permitted or tolerated. This type of behavior is contrary to our school's mission and philosophy, and at the very extreme, may result in legal ramifications. Ø Concerns about school staff should not be communicated via email; they should instead be addressed during a scheduled appointment with the principal. Ø Staff members will respond within two school days to emails. If a more immediate response is required, a phone call should be made to the school office. Ø Parents/guardians are asked not to email information of a confidential nature to any member of the staff. Confidential information should be shared only during a scheduled appointment or conference. Ø Parents/guardians are asked not to email staff members the following: chain letters, jokes, or any kind of sales literature pertaining to their own businesses.
ACADEMIC RESPONSIBILITY As parents and educators, we are dedicated to helping children become responsible citizens. Students must learn not only responsible personal behavior but also responsible academic behavior. To this end, students, especially Junior High students, are ultimately responsible for completing their own assignments and homework and for remembering to bring their own books, homework, assignments and materials to class. Students are discouraged from calling home for forgotten books, homework or materials. Although teachers do their best to notify parents if students have lost books or materials or have received zeroes for missing assignments, it is the ultimate responsibility of the student to keep track of school assignments, grades, and materials and to relay this information to his or her parent. Students should make arrangements with teachers or outside tutors for extra help if further academic assistance is needed.
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HOMEWORK
Students who repeatedly forget to return completed homework20 assignments will be asked to call their parents during the school day to inform them about the ongoing issue. The parent and student will be responsible for resolving the issue.
SCHOOL DISCIPLINE POLICY PMA is committed to providing all of its students with an enriching school environment. The following policies and procedures concerning discipline are intended to help all students have a positive, productive and successful experience. The faculty and staff will support students in developing self-awareness, self-discipline, self-reliance, and responsibility. Students must be respectful, courteous and attentive to teachers, other adults, and classmates at all times.
PHILOSOPHY We believe that all disciplinary practices and interactions must teach and promote responsibility, enhance the safe and educational environment of the school, foster respect, and maintain the dignity of others. The ultimate goal is to foster within students the self-discipline needed for success in all aspects of their lives.
STANDARDS OF STUDENT BEHAVIOR A safe, caring and respectful atmosphere of learning is carefully maintained at PMA. The teachers and students create classroom rules and guidelines at the start of the school year. Students are clearly educated about these rules and are expected to follow them. The following are guidelines for behavior: Ø Students will respect their own safety, rights, health and property, and those of others. Ø Students will respect the rules for specific areas of the school. Ø Students have the responsibility to submit all assignments complete and on time.
CLASSROOM INFORMATION/EXPECTATIONS 1. Students may never leave the classroom without the permission of the teacher. 2. Students are to keep their desks, cubbies, and lockers in a neat and orderly fashion. 3. Students are expected to complete all daily work assignments. 4. Students must be on time for class each day. 5. Students are not permitted to enter any classroom unless the teacher is present.
HALLWAYS AND LOCKER ROOM 1. Out of courtesy to classes in progress, students are expected to be quiet and orderly in the hallways, stairs, and locker room. 2. Silence in the hallways and stairs is to be maintained to and from the locker room, cafeteria and at dismissal time. 3. Running or sliding in the hallways or stairs is forbidden. 4. Students who ignore these rules will to be held accountable for their behavior through appropriate disciplinary procedures, including, but not limited to, detentions.
LOCKERS The school provides lockers for students. No locks, decorations or valuables (including money) are allowed in the student lockers. Lockers must be kept clean and free of all litter and food. The school is not responsible for any missing articles. The school reserves the right to inspect lockers at any time.
LOCKER ROOM Proper behavior is expected in the locker room at all times. Whether students come together as an entire student body or in smaller groups, silence is to be maintained.
Under no circumstances are students allowed into the locker room except at the times of arrival, dismissal, or recess, unless they have the expressed permission of their teacher for some specific and extraordinary reason. Neither parents nor students should enter the locker room after the end of the school day. It is the responsibility of each student to remember to pack his/her homework and to collect coat, lunch box, etc. from the locker room at dismissal time, before signing into the After School Program or reporting to some other activity.
INSPECTIONS/SEARCHES In order to avoid the risk of imminent, serious personal harm to the students or staff, the school Principal or the designee of the school Principal may order a random search of the lockers, desks, purses, coats, book bags, and closets. Periodic general
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inspections may be conducted for any reason, at any time, without notice, without student consent, and without a search
warrant. 21
THE PLAYGROUND The playground rules exist for the safety and protection of all children. The rules are in effect throughout the school day and during the formal Before and After-School Programs. At the beginning of the school year, teachers review playground rules with the students.
Parents and other adults are not allowed to enter the playground area when students are at play, unless they have been designated as supervisors/monitors by the school Principal. Likewise, children not currently enrolled at Presentation of Mary Academy should not be in the playground area if students are present.
LEAVING THE SCHOOL GROUNDS Leaving the school grounds during the school day is not permitted. The school day begins when students arrive at school and ends when students are picked up, take the bus, or walk home accompanied by an adult. Consequences for leaving the school grounds without permission include: First Offense: Ø Parents will be contacted with student present. Ø Students will be given a one-hour detention. Second Offense: Ø Parents will be contacted with the student present. Ø Students will be given a one-day suspension.
DISCIPLINARY ACTIONS Infractions of the rules concerning appropriate behavior will result in a half hour detention. Unacceptable behavior or other infractions of the rules of a serious kind will earn an immediate one hour office detention. For more severe incidents, suspension and expulsion will be the course of action.
DETENTION Detention is a disciplinary measure by which a student is required to remain after school. Parents will be notified when a detention is issued and will be given a two-day notice in order to make necessary transportation arrangements. The reason for the detention will also be stated. Normally, detentions are given to students in grades 6-8. At the discretion of the Principal and the classroom teacher, a detention may be issued to a student in the lower grades for serious or repeated offenses.
Ordinarily, detentions are 30 minutes. Detentions are issued for infractions such as: 1. disruption of class or other school activity; 2. disrespect or defiance; 3. repeatedly incomplete, missing, or forgotten assignments; 4. repeated infractions of uniform policy or dress code; 5. refusal to participate or cooperate in class activities; 6. disregard of school rules.
Office detentions are 1 hour. An office detention may be issued for the following reasons: 1. failure to serve a teacher detention; 2. no improvement shown after a teacher detention; 3. repeated tardiness (5 infractions); 4. referral of student to the Assistant Principal for an infraction of rules; 5. bringing electronic devices to school without specific permission; 6. using electronic devices in school without specific permission for non-teacher approved activities; 7. snowball or rock-throwing incidents; 8. repeated infractions of uniform policy or dress code; 9. first offense of lying, cheating, stealing, plagiarizing, or forging a signature; 10. gum chewing; 11. the use of vulgar or obscene language, gestures, or materials; 12. inappropriate displays of affection; 13. fighting or horseplay;
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14. bullying, disrespecting or intimidating students or adults;
15. any other infraction judged by the Principal to merit an22 office detention.
Detention is meant to deter a student from inappropriate behaviors. Frequent detentions usually indicate a lack of responsibility on the part of the student in developing desired behaviors. Consequences for repeated detentions are as follows:
During any given quarter of the school year, a student who earns three detentions will be referred to the Assistant Principal for corrective actions, which may include the recommendation of suspension of that student to the Principal.
SUSPENSION Formal suspension is a serious disciplinary action against a student whose choices constitute a major disciplinary infraction and/or are contrary to the good order of the school community. A student may receive an in school suspension or an out of school suspension.
IN SCHOOL SUSPENSIONS These will be issued when a student must be removed from the class for some serious infraction and assigned to some other area of the school. Parents will be notified and asked to come to school to discuss student behavior before readmission to class.
OUT OF SCHOOL SUSPENSIONS These will be issued in cases of a major infraction or if a student's behavior warrants removal from the school community for a period of time. Parents will be notified and asked to come to school to discuss student behavior before readmission to class.
When a suspension is given, the student is required to make up all missed work. Students have three days from the day of their return to complete all missed work. All work not made up within that time will be recorded as a zero. Teachers are not expected to provide extra help to a suspended student.
EXPULSION After three formal suspensions a student will be liable for expulsion. In certain instances, because of the gravity of the infraction, a student may warrant immediate expulsion. In other cases, it may require investigation and evaluation by the Principal.
Types of offenses that could lead to suspension or expulsion: 1. possession, use, or sale of alcohol, drugs, tobacco products or illegal items; 2. repeated violation of rules; 3. threatening a member of the faculty, staff or student body; 4. destruction of school property; 5. fighting on school premises; 6. assault (physical or verbal); 7. theft; 8. possession of a weapon (a weapon is considered to be any dangerous item which could inflict bodily harm on another person); 9. insubordination failure to follow any reasonable request or directive by those in authority; 10. making a bomb threat or any other threat of that nature; 11. disrespectful/disruptive behavior; 12. repeated bullying infractions; 13. any act that endangers the physical or moral health and safety of the school community; 14. repeated truancy; 15. second, or subsequent, offenses of lying, cheating, stealing, forging a signature, or plagiarizing; 16. infractions not corrected through repeated detentions; 17. speaking/texting on cell phone during school hours; 18. posting pictures and/or comments about PMA students and staff on personal social sites or websites; 19. any violation of the PMA internet user policy.
The student is a PMA student at all times. A student who engages in conduct, whether inside or outside the school, that is detrimental to the reputation of the school, may be disciplined by the administration. This includes and is not limited to
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posting any material on personal social media sites or websites that in any way negatively impacts the Academy’s reputation
or that of PMA student/s, staff or faculty. 23
BULLYING, HARRASSMENT AND INTIMIDATION POLICY As Catholics, we believe that everyone is created by God and loved by God. As followers of Jesus, we are called to value other people’s dignity and to treat them with respect just as Jesus did. Bullying of any kind goes against our call to be like Jesus, and it is never acceptable.
Presentation of Mary Academy is committed to providing all students with a safe school environment in which all members of its community are treated with respect. The school believes that protecting against and addressing bullying is critical for creating and maintaining a safe, secure and positive school climate and culture; supporting academic achievement; increasing school engagement; respecting the rights of others; and upholding our Christian values.
The Principal or Principal’s Designee is responsible for ensuring that the Anti-Bullying Policy is implemented.
1.Definitions
Bullying means a single, significant incident or a pattern of incidents involving a written, verbal, or electronic communication, or a physical act or gesture, or any combination thereof, directed at another pupil, which: · physically harms a student or damages the student’s property; or · causes emotional distress to a student; or · interferes with a student’s educational opportunities; or · creates a hostile educational environment; or · substantially disrupts the orderly operation of the school.
Cyberbullying means bullying conduct (as defined above) that is undertaken through the use of electronic devices. Electronic devices include, but are not limited to, telephones, cellular phones, computers, pagers, electronic mail, instant messaging, text messaging, electronic readers, videogames, and websites.
2.Statements of Prohibition Bullying and cyberbullying will not be tolerated and are hereby prohibited.
PMA reserves the right to address all forms of prohibited conduct and, if necessary, impose discipline for such misconduct that occurs on or is delivered to school property or a school-sponsored event on or off school property; or occurs off of school property or outside of a school-sponsored activity or event, if the conduct interferes with a pupil’s educational opportunities or substantially disrupts the orderly operations of the school or school-sponsored activity or event.
False Reporting - A student found to have knowingly made a false accusation of bullying may face disciplinary or remedial action within the discretion of the Principal or Principal’s designee.
Retaliation - Retaliation or false accusations against a victim, witness, or anyone else who in good faith provides information about an act of suspected bullying or cyberbullying is prohibited. Any student found to have engaged in retaliation against those described above will be subject to disciplinary action.
If an alleged victim or any witness expresses to the Principal or other staff member that he/she is fearful of retaliation, the Principal or Principal’s designee will develop a plan to protect that student from possible retaliation.
3.Reporting Incidents of Bullying
In reporting an incident, the identity of the reporter will be protected unless otherwise required by State or Federal law.
Reporting by Students Any student who believes that he/she has been the victim of bullying should report the act immediately to a teacher or to any other school employee.
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Any student who has knowledge of or observes bullying of another student is encouraged to report the bullying to a teacher
or to any other school employee. If a student is unsure whether 24 an incident learned of or observed may constitute bullying, the incident should be discussed with a teacher or another school employee.
Reporting by Parents/Guardians and School Volunteer Any parent, guardian, or school volunteer who suspects, has witnessed, received a report of, or has information that a student may have been subjected to bullying is encouraged to promptly report such incident to a teacher, a school employee, or the Principal.
Reporting by School Employees Any teacher, staff member, or school employee who suspects, has witnessed, received a report of, or has reliable information that a student has been subjected to bullying or suspected bullying as defined above will promptly report such incident to the Principal or Principal’s designee.
4.Response to Reports
Investigation The Principal or Principal’s designee will promptly (within 2 business days) initiate an investigation into any report of bullying or suspected bullying.
Initial Notice to Parent/Guardian The Principal or Principal’s designee will promptly (within 2 business days) notify the parents/guardians of the reported victim of bullying and the parents/ guardians of the reported perpetrator of bullying of the incident. Such notification may be made orally or in writing.
Timeline for Investigation The investigation will be concluded within 5 business days.
Notification to Parent/Guardian Upon Completion of Investigation – Upon the conclusion of the investigation, the Principal or Principal’s designee will promptly report the findings of the investigation to the parents/ guardians of the reported victim of bullying and the parents/ guardians of the reported perpetrator of bullying. Such notification may be made orally or in writing. The notification must comply with school policy and rules of confidentiality.
Written Record The school will maintain a written record of any substantiated act of bullying.
5.Disciplinary Action for Substantiated Bullying
If an investigation concludes that a student has engaged in bullying conduct prohibited by this policy, the Principal or Principal’s designee will determine the consequences on a case-by-case basis. Bullying behavior can take many forms. Accordingly, there is no single, appropriate response to substantiated acts of bullying.
When acts of bullying are identified early and/or when such acts do not reasonably require a severe disciplinary response in the judgment of the principal or designee, students should be counseled as to the definition of bullying, its prohibition, and their duty to avoid any conduct that could be considered bullying.
While bullying as defined above will generally warrant disciplinary action against the student responsible for the bullying, whether and to what extent disciplinary action is required is a matter for the discretion of the Principal or the Principal’s designee. The goal is for the child responsible for the bullying to receive redemption, learn, and refrain from bullying others in the future. Any disciplinary or remedial action will be designed to correct the problem behavior, prevent future occurrences of such behavior, protect the victim, provide support and assistance to the victim and perpetrator, and prevent the likelihood of retaliation.
Nothing in this policy prevents the school from taking disciplinary action against a student for conduct that does not meet the definition of bullying or cyberbullying but nevertheless is inappropriate for the school.
6.Notification
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Handbooks
Presentation of Mary Academy will provide notice of this Policy25 to students, staff, parents/guardians, and volunteers via student and employee handbooks.
Training All students will participate in education programs which set forth expectations for student behavior and emphasize an understanding of bullying, the school’s prohibition of such conduct, and the reasons why the conduct is destructive, unacceptable, and shall lead to discipline.
Parents Periodically, the Principal or Principal’s designee will provide parents/ guardians with information about bullying.
Staff and Volunteers The Principal or Principal’s designee will develop appropriate methods of discussing with staff and volunteers the meaning, substance, and application of this Policy and the importance of promoting a positive school climate to minimize the occurrence of bullying.
EQUIPMENT AND MATERIALS Students are expected to be respectful of school equipment and materials. Damage to desks, chairs, furnishings, textbooks, and library books or any part of the school property will incur an appropriate consequence, such as repair or replacement of damaged equipment or materials.
WEAPONS A weapon is any object that can be used to threaten or injure someone. It includes, but is not limited to, "dangerous weapons" as defined by the State of NH Law. State of NH law requires the reporting of the possession of a "dangerous weapon" to the local police department. Students are prohibited from bringing weapons to school and school-sponsored activities, on a school bus, or in the immediate vicinity of the school.
A student who is, or suspected to be, in possession of a weapon, or who threatens to use a weapon, will be subject to immediate suspension pending an investigation. A search may be conducted to verify the suspicion or clarify the discovery. It may include, without prior warning, an inspection and search of the student’s person and of all his/her personal belongings at school.
ILLEGAL SUBSTANCES The possession, use, sale, or distribution of alcoholic beverages, a controlled substance and paraphernalia, or tobacco by students in school or at school-sponsored events is forbidden. A student found to be in possession of an illegal substance is subject to immediate suspension pending an investigation.
RESOLUTION PROCESS TO ADDRESS PARENTAL CONCERNS In an effort to ensure effective resolution of any concern or conflict of a student and/or parent regarding an approved policy or procedure, an applicable local, state, or federal law, or any other matter affecting a student's experience at PMA, parents should address such concern or conflict in accordance with the following procedure:
Private Discussion: It is the hope of the Academy that all parents initially will engage in an informal, private discussion with the appropriate teacher(s) or staff member(s) with whom any concern may exist, regardless of whether the issue relates to discipline or curriculum. The aim of this discussion should lead to a resolution of the matter.
Discipline and Curriculum Related Issues: If an informal private discussion has not satisfactorily resolved a parent's concern, the resolution procedure is as follows: Ø The parent should make a written request to the Assistant Principal setting forth in detail the circumstances surrounding his or her concern. Sincere effort to resolve all issues at this level is expected. Ø Matters involving the Assistant Principal and issues not resolved after exhaustive discussion with the Assistant Principal should be brought to the attention of the Principal by written request for a conference with the Principal and faculty and/or staff members involved. Such written requests must outline the specific matters to be discussed, the parent's basis for such requests, and all steps previously undertaken to resolve the issue which is the basis of the concern. Ø The Principal will fully review the concern and attempt to effect a resolution satisfactory to all involved. Ø The decision of the Principal shall be final.
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SECTION SEVEN CURRICULUM 26
INSTRUCTIONAL AND SUPPORT SERVICES PMA offers its students a well-rounded and enriching educational program. The school community attempts to address students’ needs in all areas of education, including the spiritual, emotional and academic, as well as to provide an expanding program of co-curricular activities. Please refer to our website for a complete overview of the grade level curriculum.
PRE-SCHOOL AND KINDERGARTEN CURRICULUM OVERVIEW The curriculum includes language arts, number concepts, math concepts, reading readiness, religious education, Spanish, art, physical education, music, computer science, library and health. To guide the young child’s social and emotional development, story hour and free and organized play are scheduled regularly. Positive work habits are also developed.
ELEMENTARY CURRICULUM OVERVIEW (Grades 1-5) This curriculum includes religious education, reading (including phonics for grades 1-3), and language arts, spelling, writing, math, science, social studies, Spanish, library skills, physical education, art, music and computer science.
JUNIOR HIGH SCHOOL CURRICULUM OVERVIEW (Grades 6-8) The following subjects are departmentalized: religion, literature, language arts (including grammar, writing, spelling, and vocabulary), Spanish, math, science and social studies. All Junior High students meet for computer science, library skills, music, art and physical education on a weekly basis.
PROGRESS REPORTS Progress reports will be created on PLUSPORTALS for students in grades 1 and 2 each quarter. Progress information for students in grades 3-8 will be available online in PLUSPORTALS throughout each quarter. Parents are encouraged to check PLUSPORTALS on a regular basis to monitor their child/ren’s grades.
REPORT CARDS In order to enable students and parents to assess progress during the school year, report cards are distributed at the end of each quarter for students in grades 1-8. Report cards are issued four times a year. Pre-Kindergarten and Kindergarten report cards are issued three times yearly. End-of-Year Report Cards are issued to those students whose parents have met all of their financial obligations to the school.
PLUSPORTALS (Grades 3-8) Parents can monitor their child’s progress on a regular basis by logging into the parent’s online PLUSPORTALS account. PLUSPORTALS tracks tests, classwork, homework assignments and missing classwork, as well as keeps the parents informed about the child’s academic progress. Parents should not hesitate to contact teachers when they notice areas of concern on PLUSPORTALS.
GRADING SYSTEM - Grades Pre-K E Exceeds Expectations M Meets Expectations P Progressing towards Expectations
GRADING SYSTEM - Grades K E Exceeds Expectations M Meets Expectations P Progressing Towards Expectations N Has Not Met Expectations R Indicates Mastery
GRADING SYSTEM – Grades 1 – 8 Academics
LETTER GRADE NUMERICAL RANGE LETTER GRADE NUMERICAL RANGE A+ 98-100 C+ 80-82 A 95- 97 C 77-79 A- 92- 94 C- 74-76 B+ 89- 91 D 70-73 B 86- 88 F 69 or below = Failing B- 83- 85 I Incomplete – Did not complete all work
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In grades 1–8, an incomplete (I) may be issued for unfinished27 assignments due to prolonged absences. Work must be completed one week from the date that the student returns to school or within one school week after grades have closed for the quarter, in order to receive credit for the assignment(s). Extenuating circumstances will be dealt with at the discretion of the teacher and Principal.
MARKING CODES FOR DEPORTMENT AND EFFORT– Grades 1 - 8 1 Very Good 2 Satisfactory 3 Unsatisfactory N/A Not Applicable at this time
When reviewing your child’s report card, please keep in mind the criteria we are using for the evaluation of Deportment and Effort. These criteria were developed to meet our goal of creating consistency in our grading system. Below is an outline of what constitutes the basis for Deportment and Effort grades.
DEPORTMENT Grades 1-8 1. Very Good The student is rarely spoken to about his/her deportment. The behavior continually meets expectations set by the school. 2. Satisfactory The student meets the behavioral expectations in a satisfactory manner. When necessary the student works to improve behaviors brought to his/her attention. 3. Unsatisfactory The student’s behavior fails to meet expectations. Too often, behavior affects his/her work and prevents him/her from being successful or interferes with classroom learning of others.
EFFORT Grades 1-8 1. Very Good The student, most of the time, displays the degree of effort to achieve his/her personal best. 2. Satisfactory The student gives the amount of effort required to meet the expectations placed upon him/her to complete the work, but not always to his/her personal best. 3. Unsatisfactory The student seldom displays the effort required to meet the minimum expectations. The work is consistently completed below satisfactory requirements.
JUNIOR HIGH STUDENTS Students in the Junior High receive a deportment grade for activities that occur outside of the classroom. Behavior in the cafeteria, recess, locker room, and in the hall is evaluated and recorded on the student’s report card. Students’ performance and behavior in their Houses are also factored into this evaluation. The classroom teachers, along with input from the Principal and Assistant Principal, will determine the overall deportment grade for the student.
HONOR ROLL: Students in grades 4-8 are placed on the Honor Roll if they achieve the following academic standards:
HIGH HONORS: The student receives A's in all subjects, including specials, and 1’s and 2’s on deportment and effort. HONORS: The student receives A's and B’s in all subjects, including specials, and 1’s and 2’s on deportment and effort.
EIGHTH GRADE GRADUATION REQUIRMENTS The decision for graduation will be based on the following conditions:
A. Satisfactory Achievement (70% and above) in all academic areas: 1. If achievement is not satisfactory by mid-year (January): Ø The student is placed on academic probation. Ø An academic plan is developed. Ø Weekly progress reports are recommended. Ø A letter is mailed home.
2. If, by the end of the third quarter, satisfactory work has not been achieved: Ø The student is placed on academic probation. Ø An academic plan is developed. Ø Weekly progress reports are recommended.
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Ø A parent meeting with the teachers and administration is required. Parents will be informed in
writing that the child will not be28 eligible to participate in the graduation ceremony unless the grades improve.
3. If, by the end of the fourth quarter, satisfactory work has not been achieved, parents are notified that their child will not graduate with the class and will be unable to participate in the graduation ceremony. The following options are available: Ø Attend an approved summer school (minimum 30 hours per subject failed) before fall term begins to determine academic status. Ø Repeat academic year in a school other than PMA.
B. Graduation certificates and report cards will be issued and transcripts for high school mailed for those students whose parents have met all of their financial obligations to the school.
RECOMMENDATION LETTERS OR FORMS FOR GRADUATING EIGHTH GRADERS
Every fall the local Catholic high schools schedule formal open houses for prospective students and their parents in view of admission. Parents are urged to contact the high schools for information regarding open houses, entrance examinations, etc.
Parents are requested to forward to PMA all the school-related, signed release forms of student information, teacher and/or administrator recommendation forms, and any other forms that need to be filled out by the school. PMA will complete these forms and mail them directly to the high school. Parents are responsible for sending all other forms themselves (personal/financial, student essay, etc.) to the high school(s) being considered. Application packets can be obtained at the open houses, on exam days, or directly from the high school web sites.
The recommendations will be completed by PMA staff in the order in which they will be received, as well as the deadline date set by the high schools. Parents are urged to forward the forms as early as possible. Since several of the due dates for returning application forms to the high schools are in mid-December, all school-related forms should be sent to PMA by November 10, to the attention of the Assistant Principal. This will allow teachers time to prepare meaningful and in-depth recommendations for each student. If parents send the forms at the last minute, PMA cannot guarantee meeting the due dates, putting the child’s admission at risk.
HOMEWORK Assignments are given to ensure independent mastery of subject matter taught in class and to provide enrichment. Parents have the responsibility to provide scheduled time, a quiet place conducive to study, and show a real interest in their children's accomplishments. The recommended time allotment for written and study assignments is:
Kindergarten: 20 minutes Grades 5 90 minutes Grades 1,2 45 minutes Grades 6-8 20 minutes per course Grades 3,4 60 minutes
On rare occasions the length of time spent on homework may exceed the guidelines. However, if a student is routinely spending more time than stated, the teacher should be contacted. It is the parent's responsibility to see that the child comes to school prepared to do his/her schoolwork. Questions or concerns about homework should be addressed to the child’s teacher. Students who are unable to attend school because of illness are encouraged to rest and concentrate on regaining good health. While they will be required to make up missed assignments, they will be given adequate time to do so. The number of days absent determines the number of days allowed for make up (i.e. one day for make-up per day absent, not to exceed one week). Extended illnesses will be handled on an individual basis.
ACADEMIC HONESTY A student's honesty and integrity in all academic work are expected. Any form of plagiarism, copying another's work, allowing someone else to copy homework or exam responses, improper conduct during an exam or test, or any other lack of honesty in doing one's individual academic work will be considered a serious violation of the school's goals and academic program. A student who commits the above violations will receive a grade of "0" for the work. This will be reported to the Principal, and parents will be informed.
EXAMS All students in grades 5–8 are given final exams in each academic area.
STANDARDIZED TESTING PROGRAM (GRADES 2–8)
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Each spring, PMA students participate in the Diocesan-wide standardized testing program. This testing evaluates students’
learning and academic growth in major subject areas. Parents will29 receive a report regarding the test scores.
Achievement testing is one way to determine that students are learning and mastering the curriculum at PMA. Testing is only one part of the total picture of a student’s proficiency. The child’s day-to-day achievement and successes over the entire school year are also significant and valid indicators of his/her learning experience at PMA.
RELIGIOUS STUDIES The time of the day set aside for the teaching and appreciation of the faith is the most important period in the daily schedule. It is here that the teacher has the privilege of assisting in the transmission of spiritual values and the teaching of all phases of a faith program deeply enriched by our tradition as a Catholic community. All students must take religion classes. If the child is not of the Catholic faith, he/she is required to study religion as a subject matter.
PRAYER/LITURGY Prayer is a response to God’s invitation to dialogue with us. It is always an act of faith and of hope, which is fulfilled in our surrender to the love of God. Prayer and the Christian life are inseparable, for they help us continue a loving conformity to the plan of God for us. Prayer helps us love our neighbor and unites us with the Holy Spirit who guides us to be more and more like Jesus. Worship is the center of the life of the Christian disciple and the Church. It is at the heart of Catholic spirituality as it encompasses non-liturgical and liturgical prayer, the highest expression of which is the Eucharist. A school community grounded in prayer and worship includes: Ø an openness to seeing God in daily life (Faith); Ø prayer at the beginning and the end of the school day; Ø the monthly celebration of the Eucharist; Ø the opportunity to receive the Sacrament of Reconciliation; Ø celebration of Holy Days; Ø the study of the Saints, including the life of Blessed Anne Marie Rivier, and the spirituality of the Sisters of the Presentation of Mary; Ø exposure to and practice of various Catholic prayer traditions and rituals including the rosary, Eucharistic adoration, meditation, May crowning of Mary, etc.
LIBRARY SERVICES Classes have scheduled time at the library every week for both individual and group work. The library is open during school hours only. Parents will be billed for the cost of any damaged or lost book, magazine, or other materials.
Ø Students must not lend books to other children. Ø There is a one-week loan period for all books, as well as reference books. Ø Books may be renewed for an additional week with the librarian's permission. Ø Students are expected to take good care of library materials and return them promptly in unaltered condition. To renew a book, students must bring it to the library on or before the due date. Ø Borrowed materials should be returned or renewed by the due date. Failure to return library materials when due can result in suspension of borrowing privileges. Ø When a book is lost, students are charged the current replacement cost of the book plus a processing fee. If the book in question is out-of-print, $10.00 will be charged for a lost paperback, $20.00 for a hardback. Refunds are not given if a book is subsequently found.
GEORGE H. AND ELLA M. RODGERS MEMORIAL LIBRARY Students and staff members of PMA are allowed to receive a free library card from the George H. and Ella M. Rodgers Memorial Library, Derry Road, Hudson.
PHYSICAL EDUCATION CLASSES All students are expected to participate in physical education classes. A note from the child’s physician is the only exception to participation in class. For safety reasons, students are prohibited from wearing jewelry during gym classes. Please refer to the uniform guidelines for appropriate clothing for physical education classes.
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CHOIR
The choir is available to students in grades 2-8. Students have30 the opportunity to sing in three-part harmony in conjunction with school liturgies, seasonal concerts, as well as other school-sponsored events.
FIELD TRIPS Field trips are educational in purpose. Before a student may attend a field trip, a signed permission slip and fee, if necessary, must be returned to the homeroom teacher at least one day prior to the field trip. Parents/Guardians must sign the required permission form. A note or phone call will be unacceptable if the required form is not received on time. A student who is unable to attend a field trip will remain at school in a supervised area. A student absent from a field trip is considered absent from school. Electronic devices, games, cameras, and cell phones are not permitted on field trips.
Chaperones on field trips must have completed the three volunteer requirements: the diocesan Not on My Watch child safety program, the volunteer training session held at PMA, and the criminal background check requirements. Parents are not permitted to drive their own child to a field trip if they are not chaperones on the specific trip. Normally, children are transported to and from field trips on school busses.
Drivers of Private Vehicles: Drivers for school field trips must be 25 years of age or older. Drivers must give a copy of their driver’s license and their current car insurance card to the student’s homeroom teacher or to the office. All students must either wear a seat belt, be seated in a car seat or booster seat, in accordance with NH State Law with regard to height, weight and age requirements. No student, regardless of age, is permitted to sit in the front seat on a school-sponsored trip or to school-sponsored athletic events.
Faculty and staff members are not permitted to transport students in private vehicles to and from school events. Exceptions of this policy must be approved by the Principal.
OPEN HOUSE Each year, in September, parents are encouraged to visit the school and meet with the faculty and staff members. Open House is not designed, and should not be used, for individual conferences.
PARENT CONFERENCES Parent/Teacher conferences are scheduled at the end of the first quarter. Conferences at other times should be scheduled directly with the teacher(s).
PARENT-TEACHER COMMUNICATIONS Parents who wish to communicate their concerns about their child's academic performance or classroom behavior shall speak first to the child's teacher. ONLY if parents are dissatisfied with a teacher's response to their concern is communication with the Principal or Assistant-Principal justified. Teachers will not make or accept phone calls or hold meetings during class time. Parents can usually expect a response regarding their concerns within 24 hours.
CUSTODIAL GUARDIANSHIP INFORMATION Ø PMA abides by the provision of the Buckley Amendment with respect to non-custodial parents. In the absence of a court order to the contrary, the school will provide a non-custodial parent with access to the academic records and to other school-related information regarding the child. However, the request must be made in writing, giving the correct and current mailing address to the Principal. Ø If there is a court order specifying that no information be given, it is the responsibility of the custodial parent to provide the school with an official copy of the court order. Ø Divorced or separated parents must file a court-certified copy of the custody section of the divorce or separation decree with the Principal’s office. Ø The school must be notified of special child custody arrangements. Official documentation must be provided to the Principal. This includes, but is not limited to, information involving restrictions regarding who can pick up/drop off the child and visit during the school day. The school will not be held responsible for failing to honor arrangements that have not been made known. Ø STUDENT RECORDS PMA adheres to the Buckley Amendment (Family Education Rights and Privacy) regarding access to student records. Parents requesting records, transcripts, and /or recommendations must make their written request to the Principal five school days prior to the needed date. Records will be sent via the U.S. mail. Special handling will require that the parents pay all postal fees.
PROMOTION/RETENTION
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The school is committed to providing its students with an enriching and successful learning experience at each grade level.
When it is apparent that more learning time is needed at a 31 particular grade level and that the child would benefit from additional time in the present grade, dialogue among teachers, parents and administrators will commence as early as possible, in order to plan an educational program best suited for the child and his/her growth and academic success. The plan may include a decision to retain the student in the present grade level for the new school year. The Principal and the teacher will sign all formal recommendations for retention. The parents will sign that they either accept or reject the recommendation and why. This documentation will be held in the student’s cumulative folder. The Principal reserves the right not to assign a student to the next grade level who is not developmentally and /or academically ready to succeed according to the grade level expectations.
Promotion of Junior High students is based upon recommendation of the PMA faculty and the following criteria: 1) a yearly average of 70% or more in all academic subjects; 2) attendance at an approved summer school; and/or 3) successful completion (minimum of 30 hours per failed subject area) and an approved academic plan.
The Principal reserves the right to assign a student to the next grade level on a provisional basis. The student's progress will be reviewed after the first quarter report card for final determination of assignment.
SECTION EIGHT ATHLETICS AND EXTRA-CURRICULAR PROGRAMS
PMA Athletics Overview "Sport, properly directed, develops character, makes a man courageous, a generous loser, and a gracious victor; it refines the senses, gives intellectual penetration, and steels the will to endurance. It is not merely a physical development then. Sport, rightly understood, is an occupation of the whole man, and while perfecting the body as an instrument of the mind, it also makes the mind itself a more refined instrument for the search and communication of truth and helps man to achieve that end to which all others must be subservient, the service and praise of his Creator." – Pope Pius XII
At PMA, our mission is to inspire and fortify the whole child: cognitively, emotionally, and physically. Athletics are an important part of that mix, fostering not only physical benefits, but emotional, mental, and interpersonal ones as well. We believe athletics free the spirit, foster collaborative focus and striving, and help to develop a strong and purposeful character. Our programs have been designed to offer these benefits in a caring, fun, and safe environment to all of our students. Enlightening Hearts and Minds is our school goal, and athletics help to achieve that purpose, while helping children to discover and develop God’s generous gifts.
Our Programs:
Fall Instructional Soccer – Co-ed, Grades Pre-K & Kindergarten Hatchling Soccer – Co-ed, Grades 1 & 2 Flag Football – Co-ed, Grades 3 – 8 Jr. Griffin Girls Soccer – Grades 3 – 5 Jr. Griffin Boys Soccer – Grades 3 – 5 Sr. Griffin Girls Soccer Team – Grades 6 – 8; (5th graders by Try Out) Sr. Griffin Boys Soccer Team – Grades 6 – 8; (5th graders by Try Out) Cross Country – Co-ed, Grades 4 – 8
Winter Instructional Basketball – Co-ed, Grades Pre-K – 2 CYO Jr. Mites Basketball- Co-ed, Grades 3 – 4 CYO Mites Basketball- Girls and Boys, Grades 5 – 6 CYO Cadets Basketball- Girls and Boys, grades 7 – 8 Middle School Cheerleading – Grades 6 – 8; (5th graders by Try Out) Mites Cheerleading – Grades 3 – 5 Tiny Mites – Grades 1 – 2
Spring Diamond Skills (baseball & softball) – Co-ed, Grades Pre-K – 2 Lacrosse Skills & Drills – Co-ed, Grades K – 8 Jr. Griffin Lacrosse – Boys, Grades 1 – 5
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Jr. Griffin Softball – Girls, Grades 3 – 5
Sr. Griffin Softball Team – Girls, Grades 6 – 8; (5th graders by32 Try Out) Golf Team – Co-ed, Grades 5 – 8
SPORTS PROGRAMS AND STANDARDS FOR PARTICIPATION Depending on the availability of volunteer coaches, PMA offers various after-school sports programs to students. Participation in sports is dependent upon meeting the required academic/behavior standards.
ACADEMIC/BEHAVIOR STANDARDS FOR SPORTS PARTICIPATION AND EXTRACURRICULAR ACTIVITIES The standards of any academic program cannot be compromised by allowing a student to participate in an activity when he/she is deficient in academic or behavioral areas. In order to participate in any of the sports programs and non-academic extra-curricular activities, PMA will hold students to the following academic and behavioral standards.
1. A student must maintain his/her grades. A student becomes ineligible to participate if he/she fails (F) one or more subjects in a marking period or receives two or more "D's." This applies to all subject areas, including all specials. 2. A deportment or effort grade of “3” will result in the student becoming ineligible to participate. 3. Any combination of two “below average” grades (D or one 3) in academics, deportment, or effort will also cause a student to become ineligible to participate.
During the suspension period created by the ineligibility status, the athlete will not be allowed to attend practices or games. At the end of a two-week suspension period determined by the school, the student may return to full participation by applying for and meeting the requirements for reinstatement.
REINSTATEMENT PROCESS The steps to reinstatement on the team or some other extra-curricular activity are as follows:
1. On the last day of the two-week suspension period, the student must obtain from the Athletic Director or Assistant Principal, a reinstatement form to be filled out by each of the student’s teachers in order to clear his/her academic standing. Each teacher records on the form the student’s current academic, deportment, and effort grades, as determined by the student’s performance during the new marking period thus far.
2. When the form has been completed, the student returns it to the Athletic Director or Assistant Principal, who determines whether all the grades meet the requirements. If so, the student is reinstated, and the coaches and/or teachers in charge are notified within two days.
3. Following reinstatement, the student’s progress will be monitored for the remainder of the quarter to assure that he/she is maintaining acceptable grades, deportment, and effort. Should problems arise, the matter will be reviewed by the Principal, and others involved, determining whether or not the student is able or willing to meet school expectations while participating in supplementary activities. If not, the student may be required to withdraw permanently from the activities.
4. Should a student fail to be reinstated after the initial suspension from the activity, he/she will be allowed one more opportunity to attempt to be reinstated. This second attempt will occur at the time of the progress reports. If successful, the student will be reinstated, and his/her performance will be monitored periodically throughout the remainder of the quarter.
Exception: If, at the time of the initial reinstatement, it is evident that the student has not shown a serious attempt to improve his/her grades, the student will not be given the added opportunity to apply for reinstatement at the time of progress reports.
SPORTS CODE OF CONDUCT Coaches will issue a "Code of Conduct" to players before the season begins. This code will outline appropriate behavioral expectations of athletes during school, practices, and games and state consequences for failing to keep these standards.
In addition to Athletic programs, the following activities are offered to the students at various times of the year depending upon the availability of instructors and volunteer coaches:
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THE ARTS
Art Classes 33 Choir Drama Club Band Piano Lessons
ACADEMICS Battle of the Books Geography Bee Private Tutoring Spelling Bee State and National Contests
Private lessons, private group instruction, or tutorial services incur a fee to be determined by the instructor providing the services.
SPECIAL PROGRAMS AND EVENTS
Art Fair Book Fair Community Outreach Programs Educational Field Trips for all classes Eucharistic Liturgies Fairy Tale Day Grade 8 Overnight Retreat Grandparents Breakfast Jr. High Dances Nature’s Classroom for students in grade 5 Patriotic and Prayer Assemblies Science Fairs Washington DC trip for students in grade 8 Prayer Buddies
SUMMER CAMPS PMA offers four weeks of summer camp for students in all grade levels. Students participating in the camps have access to the school swimming pool during the summer camp.
Good academic and behavior standards must be maintained in order to participate in extra-curricular activities. Whatever the activity, a student must meet the standards established by PMA. The school's requirements are explained under the ACADEMIC/BEHAVIOR STANDARDS.
SECTION NINE COMPUTER AND INTERNET USE POLICY
COMPUTER AND INTERNET ACCEPTABLE USE POLICY
PMA offers Internet access to students on a limited basis in the library, computer lab, classrooms and after-school programs. The Internet is an electronic highway connecting computers and individuals all over the world. We believe that providing teachers and students access to the Internet will enhance our goal of educational excellence by providing information and by fostering the exchange of ideas.
With access to such a broad base of information comes the possibility that inappropriate materials, not consistent with PMA’s educational goals, may be made available. We hope that Internet filters, strict guidelines for use, and close supervision will minimize such possibilities. Further, we believe that access to valuable information far outweighs any dangers that may occur to users.
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Smooth operation of the Internet relies upon the proper conduct of all users. It is the purpose of the Internet Use Policy to
insure that Internet access is used appropriately and in a manner34 consistent with the school’s Catholic mission, philosophy and educational goals.
The most important prerequisite for Internet access at PMA is that each user takes full responsibility for his or her actions. PMA and the sponsor of the Internet connection will not be liable for the actions of anyone who misuses the school Internet access. All users shall assume full liability, legal, financial or otherwise, for their actions.
If a PMA user violates any of these guidelines, his or her access will be terminated and future access could possibly be denied. The school administration and classroom teachers reserve the right to examine all data at any time.
INTERNET – TERMS AND CONDITIONS OF USE
1. Acceptable Use – The primary purpose of the Internet connection is to support education by providing access to unique resources and an opportunity for collaborative work. Its use must be consistent with the educational objectives and philosophy of the school. It is essential that everyone who uses this connection understands this purpose and accepts full responsibility for his or her own actions. Transmission of any material in violation of any state or national regulation is prohibited. This includes, but is not limited to, copyright material, threatening or obscene material, or material protected by trade secret. All users shall assume full liability, legal, financial, or otherwise, for their actions.
2. Privileges – The use of the Internet is a privilege, not a right. Inappropriate use will result in denial of Internet privileges. The Internet coordinator, supervising teachers and school administrators will have authority to deny, revoke or suspend access to users for deliberate misuse or inappropriate behavior. The school also reserves the right to log Internet use and to examine data at any time.
3. Security – Because security on any computer system is a high priority, students have a duty to abide by PMA policies. Students also have a duty to report any inappropriate use or security problem to the Internet coordinator or teacher. A student’s attempt to use administrative functions will result in cancellation of his or her user privileges. Vandalism will also result in cancellation of user privileges. Vandalism includes, but is not limited, to introducing software in violation of school policy, downloading, loading, or creating computer viruses, or changing the basic setup or application settings of school computers.
4. Warranties – PMA makes no warranties of any kind, expressed or implied, for the Internet service it is providing. This includes loss of data and non-delivery or service interruptions. The school also denies responsibility for the accuracy or quality of information received from the Internet.
5. Netiquette – Students are expected to abide by the generally accepted rules of network etiquette including the following: Ø Computers must be treated with respect. No computer should ever be physically vandalized. Students must never install or remove any software (computer programs) on a school computer. All software on school computers is copyrighted, which means students are not allowed to copy, share or change programs in any way. Ø Students are expected to be courteous and use appropriate language. The use of obscenities, vulgarities, profanities or harassing statements is strictly forbidden on the Internet, just as it is in all other situations at school. Ø Students should be careful to disclose only information pertinent to the topic they are researching. They should refrain from disclosing any personal information about themselves or others, such as their address, phone number or credit card number. Ø Students are not to use the network in a way that disrupts usage by other people. Any malicious attempt to harm or destroy the data of another user, the Internet, or any other network is considered to be vandalism and is strictly forbidden. Ø Students will acknowledge that all information accessible via the Internet is assumed to be private property. Plagiarism, using material created by someone else without permission or acknowledgment, is forbidden. Students shall be responsible for citing Internet sources and respecting copyrighted material. Ø Students are not permitted to access their personal social networking sites at school. Ø Students must refrain from mentioning the name of PMA on personal sites and from posting pictures of other PMA students, teachers, or PMA events. In addition, they must abide by the discipline and conduct codes of PMA found in the handbook while on their personal social networking site.
6. Guidelines for Use of PMA Internet Service – Students must accept the following rules for Internet use in school: Ø I understand that I must have a signed policy on file before Internet privileges will be granted.
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Ø I know that use of the Internet and computers is a privilege and not a right, and I agree to follow the guidelines and
rules established by PMA for its use. 35 Ø I will have approval from my teacher for all topics that I research on the Internet and will present evidence of this to the Internet coordinator before using the Internet. Ø I will use the Internet only when an adult is present to supervise. Ø I will not enter a chat room, divulge personal information about others, or myself, online. Ø If I find myself in an uncomfortable or inappropriate situation on the Internet, I will stop immediately and tell a teacher in charge. Ø I understand that I cannot upload the contents of any disk brought from outside school. Ø I will not make changes to the set-up or application settings on the computer. Ø I acknowledge that plagiarism is unacceptable, and I will be responsible for citing all sources, including print sources and electronic sources referenced from the Internet. Ø I will follow the rules of netiquette. Ø In fairness to other students, I will abide by the online time limits set by the coordinator or teacher.
Disciplinary Actions 1. Violations may result in a loss of computer privileges. 2. The Principal may determine additional disciplinary action in consultation with appropriate staff. 3. When applicable, law enforcement agencies will be involved.
SECTION TEN HEALTH AND SAFETY
HEALTH SERVICES The school, in coordination with community health services, provides students with health appraisal and supervision, emergency and first aid care. The school takes steps to control communicable diseases within the school.
Health services are provided for every student. However, if a child becomes ill during the night or in the early morning hours, parents are requested to keep their child home. Any child not well enough to go outside for recess should remain at home, unless the school receives a written directive from the child’s physician. If a child is sent home from school by the nurse with a fever, they must not return to school until they are fever free for 24 hours without any fever reducers such as Tylenol or Motrin.
The health service follows written policies, procedures and a plan of action in compliance with state requirements relating to vision and hearing screening, immunization and child abuse laws.
Individual cumulative health records are maintained in the nurse’s office. Parents are informed about school health issues and individual student’s health needs.
MEDICAL APPOINTMENTS should be scheduled on non-school days. If a student needs to be picked up at school for a doctor’s appointment, the parent must inform the school office and teacher in writing in the morning. Parents must sign the child out in the main office.
INJURIES AND ACCIDENTS: Any and all accidents to students that occur on school property will be reported at once to the school nurse, teacher or, during after school hours to the After-School Director. The nurse will notify parents and the Principal, if the accident is of a serious nature.
SICKNESS AT SCHOOL: Students should not be sent to school if they are sick. If a student becomes ill during school hours to the point where he or she cannot remain in class, the student should report to the teacher and then to the school nurse. If a student has a fever or communicable illness or condition (cold, flu, chicken pox, strep throat, conjunctivas, head lice etc), he/she should remain at home until the period of contagion has passed. Students who are absent from school for five or more consecutive days are required to have a "good health" statement from their family physician before returning to school.
MEDICATIONS: PRESCRIPTION AND NON-PRESCRIPTION DRUGS If medication is required during school hours, parents are required to send the medication to the school nurse. The nurse will dispense all prescription and non-prescription medication. Children are not to carry medicines on their person, in lunch containers or in book bags. All medications must be sent to school in the original container and must be labeled with the name of the medicine, reason for taking, specific directions and name of physician. Specific permission forms for
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prescription and nonprescription medicines must be completed and signed by the parent. Forms can be obtained through the
school nurse or online by visiting the PMA website. If this36 information is not supplied, the medication will not be dispensed.
The nurse will not administer any medication to a child without a doctor’s written permission form and a parent’s written consent. Self-medication by students is not permitted at PMA unless it meets the criteria for emergency medicines as approved by the school. When possible, a medical regimen should be scheduled at home so that the child will not require medication during school hours.
If a child has any allergies or other medical problems, it is the parent’s responsibility to alert and submit a medication plan in writing to the school nurse one week prior to the start of the school year.
Over-the-counter medicines require a signed medication release form from the parents. Medications must be sent to school in the original containers.
Emergency medications (EpiPens, inhalers) may be carried by the student, once the parents have notified the school nurse and completed the proper paper work and permission forms. Once trained, PMA staff may administer an EpiPen in emergency situations.
EMERGENCY TREATMENT In the case of a serious accident or sudden need for professional attention, students will be transported by rescue unit to a local emergency room in Nashua. Parents will be immediately informed by telephone and will be directed to that emergency room facility. Permission for treatment must be given by a parent/guardian. The student will remain at the hospital until a parent/guardian arrives. The parent/guardian makes all final decisions and arrangements.
ALLERGEN SAFE ENVIRONMENT It is the plan of PMA to provide for an allergen safe and supportive school environment through reasonable accommodations where required, so that all students have every possible opportunity to participate fully in all school programs and activities. For the purposes of this plan and the procedures issued to implement it, “allergen safe environment” means an environment in which reasonable precautions have been identified and undertaken to minimize exposure to an identified allergen or allergens. It does not mean an environment guaranteed to be free of the allergen.
PMA recognizes that students with documented life-threatening allergies or dietary needs are protected as individuals with disabilities under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act.
PMA also recognizes and acknowledges it is impossible to avoid or completely control the introduction of allergens into the school environment. The emphasis of this plan is to Ø work with teachers, staff, students and parents within the school community to reduce a child’s risk of exposure to allergens; Ø provide a procedure for planning appropriate support and reasonable accommodations for such children; Ø have an appropriate individualized response plan in place for each such child, identifying steps to be taken in the event of an exposure or an allergic reaction.
Application of Plan PMA will develop reasonable accommodations for the care of students with documented life-threatening allergies, or dietary needs. Such accommodations shall include, but not be limited to Ø medical documentation from a MEDICAL DOCTOR of a student’s typical symptoms and dosing instructions for medications; Ø strategies for managing a student’s allergies or dietary needs, including avoidance measures, staff development and training.
Roles and Responsibilities - Parent(s)/Guardian Ø Inform the school nurse and Principal of the child’s allergies. Ø Teach the student strategies to avoid allergen contact. Ø Encourage the student to report to an adult any possible ingestion or contact with allergen. Ø Provide allergy documentation from a physician with protocol for treatment, including medication orders, specific care instructions and list of potential symptoms. Ø Provide non-expired medication(s) in proper pharmacy labeled packaging. Ø Provide pertinent updated information to school nurse, teachers, staff and other parents as necessary.
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Ø Meet with school personnel to discuss strategies for safety and to review plan annually or as changes occur.
Ø Encourage the student to wear medical alert bracelet or37 necklace at all times.
Roles and Responsibilities - School Nurse Ø Prepare an Individualized Health Plan (IHP) for the student annually. Ø Share plan with parent, administrators and relevant teaching staff. Ø Provide staff training in the knowledge of allergy, recognition and response to symptoms. Ø Provide training and demonstration by trainees in use of EpiPen (Epinephrine) administration with participants signing off. Ø Provide peer education for students in the child’s classroom/grade. Ø Encourage frequent hand-washing and use of hand wipes. Ø Continually monitor school environment for potential allergens.
Roles and Responsibilities - Classroom Teacher Ø A container with student’s emergency medicines and IHP should be readily available throughout the day. Ø Supervise students in frequent hand washing on entering the classroom. Ø Plan snack strategies with families of all students consistent with allergy restrictions. Ø Delegate supervision of the student when traveling to specials, lunch and all other activities.
Roles and Responsibilities - Food Service Personnel Ø Provide food allergy-free table(s), washed thoroughly prior to contact.
The safety of students with medically documented life threatening allergies or life threatening dietary needs at PMA depends upon the cooperation of the entire school community. All will work as partners with parents and medical professionals to protect these vulnerable children from potential harm.
REPORTING CHILD ABUSE/NEGLECT MANDATORY New Hampshire Law (RSA 169C: 2930) requires that any person who has reason to suspect that a child under the age of 18 has been abused or neglected MUST report the case. The appropriate agencies are: Ø New Hampshire: DCYF (The Division for Children, Youth and Families) 6038837726 Ø Massachusetts: DSS (Division of Social Services Crisis Center) 6172324882
SMOKE-FREE ENVIRONMENT PMA is a smoke-free environment. Smoking is prohibited in the school building and on the school grounds.
ASBESTOS The Environmental Protection Agency (EPA) requires that PMA notify parents annually in writing of Asbestos Containing Material (ACBM) in the school. To comply with this order, a management plan is available for your inspection in the Plant Manager’s Office.
SAFETY DRILLS In conjunction with the Hudson Fire and Police Department, the school conducts two types of drills regularly for the purpose of keeping students and adults safe inside and outside the building. Ø Fire safety drills will acquaint all students with the knowledge of exiting the building in a silent and orderly fashion in case of a fire or other emergency. Ø Lockdown safety drill will acquaint all students with the procedure for remaining in the building in a safe manner. Ø Other safety drills will be conducted when deemed necessary.
SECTION ELEVEN EVERYDAY INFORMATION YOU NEED TO KNOW
PARENTS’/VISITORS’ PRESENCE IN THE SCHOOL AND ON CAMPUS Ø Federal law requires all parents, visitors, and volunteers to report to the main office before going into any part of the building. Visitors/volunteer parents must sign in and sign out of the building and wear proper identification while they are in the building.
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Ø In the interest of both the safety of our students and their education, visitors should have a specific school-related
reason for being at school. Parents are asked not to 38interrupt classes while they are in session or during dismissal time. Ø Forgotten items may be left in the office. The office staff will see to it that the child receives the item. Ø Parents should wait in the school office for a child to be dismissed, not in the school hallways. Ø Parents should refrain from approaching teachers before school or at dismissal time for an impromptu meeting. Ø Meetings/conferences should be requested in writing or through a phone call to the teacher. Every attempt will be made to communicate with the parent within 24 hours. Ø Parents should, at all times, enter through the main entrance of the school. Ø Parents and/or students do not have permission to enter a classroom when the teacher is not present, whether during the school day or after school, to retrieve forgotten items or to drop off books. Ø Returning to the classroom or locker room while in the After School Program to retrieve missing items or drop off books is not allowed.
TELEPHONE USE Students may use the school telephone for emergencies only. Students and teachers will not be called out of class for telephone calls, except in an urgent situation. Forgotten homework, athletic equipment, shoes, etc. do not constitute emergencies. Arrangements for after school visits with friends should be made at home and not during school hours.
STUDENT EMERGENCY CONTACT INFORMATION A student emergency form must be completed and returned to the school office during the first week of school. It is the responsibility of parents to make sure that the school has current and time-sensitive contact information.
BEFORE AND AFTER-SCHOOL PROGRAM The Before-School Program is required of ALL students arriving at school before 7:30 a.m. The program opens at 6:30 a.m. The students remain with the person in charge until regular school supervision, which begins at 7:30am for grades 1-8 and at 8:10 a.m. for Pre-K and Kindergarten.
Registration prior to attendance is required of all students attending the Before and After-School program. The program provides a supervised framework for academics, crafts, creative activities, games, and recess for students. Enrollment and emergency contact forms must be returned to the school office along with the appropriate registration fee per family prior to attendance. Parents are encouraged to register their children for the program in case of emergency and unforeseen circumstances.
Students who are not picked up promptly at dismissal or 15 minutes after the dismissal time are escorted to the After-School Program. Any student who attends the extended-day program and does not have the required registration form in place will be charged an additional administrative fee.
Students are required to sign in, and the time is recorded when they are picked up. Any student who signs in and whose parent/guardian does not sign out will be charged the maximum daily fee.
Any student who attends other after-school activities, such as piano, sports, scouts, art classes, extra-help, etc., must be picked up promptly at dismissal from that activity. Those students who remain beyond the appointed dismissal time will be required to attend the After-School Program and will be charged a fee appropriate to the time of pick-up.
Pre-Kindergarten and Kindergarten students who attend only from dismissal until bus or car pick-up or who are picked up by 2:30pm by an older sibling pay a one-time fee (to be determined in June prior to the new academic year.)
There is no After-School Program on early dismissal days as indicated on the school calendar and no Before-School care on mornings when the school has a delayed opening. Billing is done on a weekly basis and the charges appear on a monthly statement. Statements are sent home on the first of each month and are due on the tenth of the month. Students with delinquent accounts over 15 days past due will not be allowed to attend these programs until outstanding fees are paid.
Under no circumstances are students or parents allowed into the locker room, classrooms, or other school areas beyond the after-school area after the end of the school day. It is the responsibility of each student to remember his/her homework and to their collect coat, lunch box, etc., from the locker room before signing into the After-School Program.
PARENT PICK-UP DELAYS
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Parents should plan to pick up their children in car line at the designated dismissal time for their grade(s), as noted in Section
Four School Hours in this handbook. If this is impossible, they39 should get in touch with the school office so that proper arrangements can be made. Students will be directed to the After-School Program if they are not picked up within 15 minutes of their scheduled dismissal time. Parents will be charged the appropriate fee for the after-school care. Parents who pick up their children after 6:00pm will be charged the late fee of $1.00 per minute. Failure to consistently pick up the child on time will result in the loss of after-school services for the child.
SNOW DAYS/WEATHER RELATED DELAYS In the event that inclement weather makes it necessary to either delay the opening of school or cancel the school day, the information will be posted on WMUR - NH channel 9 or its website, or WZID - FM 95.7. Please remember to look and listen for the PMA Hudson announcement. PMA is listed separately from the Hudson School System. Parents can also call the school holiday/closing line at (603) 889-6054 ext. 456.
Delayed school openings will be implemented when deemed appropriate. In the event that there is a delay, the Before- School Program will automatically be canceled that morning. The After-School Program will be offered in the afternoon. PLEASE AVOID CALLING THE SCHOOL FOR INFORMATION CONCERNING A WEATHER EMERGENCY. Canceled school days are made up at the end of the school year by adding 30 minutes to the school day until the missed time has been made up.
DELAYED START TIMES The following are the expected arrival times for students for the various delayed opening times: Delay Gr. 6-8 Gr. 3-5 Gr. 1-2 Pre-K & K 1 hour 8:30am 8:45am 8:55am 9:10am 90 Minute 9:00am 9:15am 9:25am 9:40am 2 hour 9:30am 9:45am 9:55am 10:10am
In most cases school will not be canceled after the school day has commenced. However, parents may pick up children early in the event of severe weather. Please call the office to request your child’s early dismissal.
TRAFFIC REGULATIONS Due to the nature of the school's reliance on private transportation, it is imperative that all parents, guardians, and anyone else transporting students to and from school follow the car line procedures designated by the school administration at the beginning of each school year. Car line procedures are posted on the PMA website and will be sent home on the first day of school. Parents/Guardians or other adults also transporting students are RESPONSIBLE for following the procedures.
SAFETY/PARKING 1. For reasons of safety, pedestrians must cross only at the designated crosswalk at the upper end of the parking lot. Short-cuts across the Mary Garden are prohibited. 2. Drivers are asked not to drive faster than 10 miles per hour on school property. 3. Parents/Guardians are prohibited from using the Athletic/Ann Marie House roadway to enter or leave the school grounds. This roadway is reserved for emergency vehicles and the PMA and AMH residents only. 4. Parking is available in the PARKING LOT behind the school building for visitors and parents. Parking is prohibited in the drop-off/pick-up circle during the school day or when picking up students from after school activities. The circle area is reserved EXCLUSIVELY for parents picking up students from the AFTER - SCHOOL PROGRAM BETWEEN THE HOURS OF 3:00 PM AND 6:00 PM. 5. Students attending after school activities, including any sport, art class, choir, etc., will be dismissed at the front entrance of the building. 6. For safety reasons, we request that parents keep their children in their vehicles while waiting to pick up or drop off siblings. Pets must also be kept inside vehicles. 7. For health and safety reasons, please no idling of parked vehicles. 8. Parking on the grass is prohibited during drop-off and pick-up times.
BUSSING - HUDSON STUDENTS IN GRADES K – 8 PMA students in grades K through 8 who reside in Hudson are eligible for bus transportation to and from school on days when school is in session in the Hudson public school system. When the PMA schedule deviates from the Hudson school calendar, bussing will not be provided. Hudson residents must complete application forms, obtained at school, to receive bussing privileges. The bus routes and times are set up by the bus company and the Hudson School Department.
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Pre-Kindergarten students are not eligible40 to receive bus transportation.
PMA students who ride the busses must observe the rules and policies in place for the public school students. In the event of a behavior problem by a PMA student, the school will be notified of the incident and will take appropriate action to correct the behavior. Depending upon the gravity and/or frequency of the infraction, corrective measures may include notification to the parents, a conference with the student, loss of recess privileges, and/or the suspension of bussing privileges.
SCHOOL DIRECTORY The directory provides information for contacting other families and students. Directories will be available on line through PLUSPORTALS.
BIRTHDAY OBSERVANCES Students are allowed to bring in a simple nut-free snack or treat (e.g. cupcakes or cookies). The items must be ready to distribute, without cutting or serving on plates, etc. In the spirit of simplicity and to avoid comparisons, we ask parents not to send special party bags, hats, balloons, flowers, or party favors to school for birthday celebrations.
PARTY INVITATIONS Invitations to private parties (e.g. birthday parties, pool parties) may be distributed within the classroom as long as every student receives one.
BOOKS AND SUPPLIES All text and hard-cover books must be covered throughout the entire school year. Students are not allowed to scribble or mark a book in any way. Books that are lost and/or ruined must be paid for in full. All books must be carried to and from school in a school bag. Ordinary school supplies, such as school bags, pens, pencils, magic markers, loose-leaf paper, and the like, must be provided by the student. A school supply list is sent home to parents in June.
CLEANLINESS/TIDINESS Ø Students should dispose of their personal trash in waste bins and not on the floor, school grounds, and playground. Ø Students should keep the areas around their desks clean and tidy. Bags should be placed under the desks or chairs and not in the aisle. Books should not be placed on the floor. Ø Students are responsible for cleaning any mess they create. Ø Students should place their chairs on the desks at the end of the school day and ensure that the areas around their desks are clean. Ø Students should not write on or scratch their desks or chairs. This act is considered vandalism and will result in serious consequences. Ø Lockers should be kept free of excess clothing and items. Leftover food and drink items should be brought home at the end of the day. Periodically, the school janitor will clean lockers and discard all food and drink containers.
CALENDAR AND NEWSLETTER In the spring, parents will receive a school calendar for the coming year. Parents should consult the calendar before scheduling appointments and/or family vacations in order to minimize disruptions to student attendance. Parents will be notified in a timely manner of unforeseen changes to the school calendar. A monthly calendar will be posted on the PMA website at the beginning of each month. A school newsletter is distributed periodically throughout the school year.
RECYCLING PMA recycles paper, books and plastic materials. Recycle bins are located in the school parking lot for paper and books and in the cafeteria for plastic bottles.
ELECTRONIC DEVICES Electronic devices of any kind are not allowed at PMA without the expressed permission of the Principal.
CAMERAS
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Due to the Privacy Act, cameras and cell phones with cameras are not allowed at school during regular school hours, or on
school-related field trips. 41
CELL PHONES Students are NOT allowed to have cell phones while at school. If a student must carry a phone to school, it should be left in the main office at the beginning of the day, where the student can retrieve it at the end of the school day. If a student is in possession of a cell phone during the school day: Ø on the first offense, it will be confiscated and kept in the office to be picked up by a parent; Ø on subsequent offenses, the cell phone will be confiscated, parents will be notified, and the student will serve an office detention. If, for an important reason, a student needs to place a call to a parent during the school day, he/she will be granted permission to use the office phone.
LOST AND FOUND Lost and found items may be claimed from the “LOST AND FOUND CONTAINER” located in the school cafeteria. All lost and found items not claimed by the last Thursday of the month will be sent to a local charity. Uniform clothing will be cleaned and placed in the uniform consignment closet. For food safety reasons, lunch boxes and water bottles left behind will be thrown out after three days.
LUNCH Ø All students should bring their own lunch to school unless they have ordered hot lunch. Ø All lunch orders are processed on myschoolaccount.com. Ø Snacks and cereal are available for purchase on a daily basis should a child forget his/her lunch. Ø If a child does not have a lunch, one will be provided for him/her, for the regular fee. An invoice will be sent home to the parents. Ø Students can purchase milk or water at lunch each day. Ø No soda cans or glass bottles are allowed in school. Ø Given the potential for food allergy reactions, students are not allowed to share or trade foods or drinks.
CAFETERIA PROCEDURES Ø Cafeteria personnel and all adults on duty are entitled to courtesy and respect. Ø While eating at their assigned seats, students should sit properly, talk quietly, and use good table manners. Ø When dismissed, students must clean their table areas, push in their chairs and place all trash in the proper receptacles. Ø Glass bottles and glass containers are not permitted. Also, in the interest of good nutrition, students are not allowed to bring soda to school. Ø Food should not be removed from the lunchroom. Ø The lunch period concludes with a prayer of thanksgiving. Ø Cafeteria cleaning duties are scheduled for grades 3-8 on a rotating basis. Ø Students may purchase items from the school store during the lunch period or after school.
SCHOOL PHOTOGRAPHS All students have their pictures taken by a professional photographer in the fall. Parents may purchase copies of these photographs according to information provided by the photographer. Uniforms are not required for school pictures unless parents wish their children to be in uniform for the photograph. A group picture of each class is taken in the spring, at which time students are expected to be in uniform.
USE OF STUDENT PICTURES The school administration reserves the right to use student pictures in the school yearbook, publications, local newspapers and on the school’s website. Any parent who does not wish his or her child’s picture used must notify Administration in writing prior to the beginning of the school year.
At no time, or for any reason, are parents, students or staff allowed to post pictures of PMA students, school activities, or staff members on personal websites or social network sites without permission from the school.
VOLUNTEERS, COACHES, AND CHAPERONES Volunteers comprise a valuable segment of our school family. Their talents in various areas often complement the expertise of the school staff and can enrich our many programs. It is essential that volunteers keep in mind the importance of their role
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and be professional and discreet when working with students and teachers. Observations made and information learned about
individuals or classes while serving as a volunteer should not42 be shared or discussed with anyone other than the school personnel responsible for the wellbeing of that segment of the school population. Confidentiality is a must on the part of all volunteers, coaches, and chaperones.
All volunteers, coaches, and chaperones must fulfill certain requirements mandated by the Diocese of Manchester before they will be allowed to interact with the students. Each of them must complete the Diocesan workshop, Not on My Watch, the child safety program, and undergo a criminal background check through the school office. They must also attend the volunteer-training program offered by the school at the start of the school year.
SECTION TWELVE PARENT GROUP ORGANIZATION
PARENT GROUP ORGANIZATION An essential aspect of successful learning is a healthy partnership between parents and the school. The PMA Parent Group plays an important role in creating this partnership. The Parent Group’s principal purpose is to raise funds that provide services for the school, which otherwise would not be provided, in order to enhance the education of the children through the following:
1. sponsoring family-oriented school activities; 2. holding regular parent group meetings; 3. engaging in fundraising activities to support educational programs at the school; 4. creating school spirit through activities and programs that involve students, staff and parents.
PMA families are invited to become active members of the Parent Group by volunteering their time and talent to make each event a complete success.
OBJECTIVES Objectives include the planning, scheduling, and implementation of social and fundraising activities for the academic year, such as: Ø PMA’s Fall Fun Fest; Ø purchasing “special” educational materials and school equipment; Ø providing enrichment programs; Ø sponsoring educational field trips; Ø providing the Grade 8 graduation reception; Ø sponsoring family social activities; Ø sponsoring Catholic Schools Week activities.
MEMBERSHIP Membership is open to all parents interested in supporting and/or participating in the implementation of the group’s purpose, goals, and objectives through meetings and activities.
MEETINGS Parent Group meetings are held at PMA on the first Wednesday of each month at 7:00 pm. Meeting are subject to change.
COMMITTEES Committee membership is open to all parents.
Fall Fun Fest Committee Coordinates and oversees all the subcommittees of the Fall Fun Fest.
Hospitality Committee Coordinates special events for PMA. These events include but are not limited to: Ø coordinating a visit from St. Nicholas to the classroom during Advent; Ø coordinating a Santa Breakfast in December Ø coordinating the Staff /Student Appreciation Day during Catholic School Week; Ø coordinating the eighth grade graduation reception;
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Ø coordinating a variety of social events that take place throughout the school year, including the
Father/Daughter Dance, and Mom/Son Game43 Night, etc.
Enrichment Committee Organizes and coordinates educational enrichment programs for students.
Field Trips Committee Organizes and coordinates educational field trips for all grade levels.
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PRESENTATION OF MARY ACADEMY FIELD TRIP AND MEDICAL ALERT PERMISSION FORM
(603) 889-6054 FAX44 (603) 595 8504
NAME OF CHILD: ______Date of Birth______
ACTIVITY: ______Grade/Code______
DEPARTURE TIME: ______PLANNED RETURN TIME: ______
MODE OF TRANSPORTATION: BUS Private Car
DESTINATION: ______
Please allow my minor child/ward to participate in the activity listed above. My child/ward is physically fit and capable of taking part in this activity. I agree to have my child transported via ambulance and/or treated for emergency medical or dental problems if an emergency arises. I accept full responsibility for all medical expenses incurred as a result of my child/ward's participation in this program. You have my permission to assist/supervise my child in taking the medication listed/checked above. I understand that a chaperone, teacher or other responsible adult designated by the principal may carry my child’s medication.
Parent Signature Today’s Date
On the lines below I have listed any medical condition, physical disability, allergy to medicine, etc. which is relevant to rendering medical care to my child if s/he needs emergency medical care: Address______Home Phone ( )
(1) Parent Name______Work Phone ( )
(2) Parent Name______Work Phone ( )
Insurance Provider and #
Student’s Doctor Doctor’s Phone ( )
Does your child have any health issues or needs that may need consideration while on the field trip? If yes, explain: ______
Check any that apply: My child has: No health problems
Serious Allergy to: Parent will send student with an EpiPen. Please take the EpiPen from the school Nurse’s office.
Asthma ______Parent will send student with an inhaler. ______Please take the inhaler from the nurse’s office. The inhaler medication is and should be used as follows: Time Dose______Time______Dose______
ADD/ADHD___Parent will give the teacher appropriate doses of medication in the original prescription container. I have provided a single dose in a prescription container to the school Nurse for field trips. Please obtain from her. The ADD/ADHD medication is and should be given at the following time(s): Time: Dose: Time: Dose:
My child will need other medication while on the field trip, and I will deliver it to the teacher in the original labeled container to be taken as follows: Medication name Time: Dose:
FOR ADULT CHAPERONES (WHEN APPLICABLE)
I voluntarily agree to assist in the aboveSCHOOL activity. I give IMMUNIZATION permission to be transported REQUIREMENTS via ambulance if a medical emergency should arise. I accept full responsibility for all medical/dental expenses that may be incurred as a result of my participation in this program.
______Signature Date
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New Hampshire School Immunization Requirements
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The New Hampshire Immunization Program (NHIP) is pleased to provide information on the NH School Immunization Requirements. This memo highlights the changes in the NH School Immunization Requirements.
The varicella (chicken pox) requirement is progressive and will continue to change every year until all students are required to have two doses of varicella vaccine or laboratory confirmation of immunity to varicella to attend school. · Kindergarteners through 5th graders need two doses of varicella vaccine OR laboratory confirmation of immunity to varicella. · 6th through 11th graders need two doses of varicella vaccine or history of chicken pox disease. · 12th graders need either one dose of varicella vaccine or history of chicken pox disease.
· The Polio vaccine requirements are also progressive and will continue to change every year. Kindergartners and 2nd graders must have 3-4 doses of polio vaccine, with one dose on or after the 4th birthday, and the last two doses separated by 6 months. · 3rd through 12th graders need 3 doses of polio vaccine with one dose on or after the 4th birthday or 4 doses regardless of age at administration.
For a copy of the school immunization requirements, please visit: http://www.dhhs.nh.gov/dphs/immunization/schools.htm
1. Children must have proof of all required immunizations, or valid exemptions, in order to attend the first day of school. Documentation of immunity by confirming laboratory test results is acceptable.
2. A child may be enrolled under conditional enrollment when the parent or guardian provides: o Documentation of at least one dose for each required vaccine and o The appointment date for the next due dose of required vaccine. (He-P 300.13) http://www.gencourt.state.nh.us/rules/state_agencies/he-p300.html
3. All vaccine immunizations must meet minimum intervals and age requirements for each vaccine. A 4- day grace period is allowed, however, live attenuated vaccines not administered on the same day should be administered 28 days apart.
4. Medical and religious exemption information is available at: http://www.dhhs.nh.gov/dphs/immunization/exemptions.htm
K– 5th 6th –11th Grades 12th Grade Varicella 2 Doses 2 Doses² 1 Dose²
6 years and under: 4 or 5 doses, with the last dose given on or after the 4th birthday. DTaP 7 years and older: 3 or 4 doses, with the last dose given on or after the 4th birthday. 11 years and older: A one-time dose of Tdap when more than 5 years have passed since the last tetanus toxoid DT/DTP containing vaccine;3 then boost with Td every 10 years. If a child turns 11 on or after the first day of school, they are Td/Tdap required to have Tdap prior to first day of the next school year.
Grades K –2nd: 3-4 doses with one dose on or after the 4th birthday, with the last two doses separated by 6 months. th 4 Polio Grades 3-12: 3 doses, with the last dose given on or after the 4 birthday. Or 4 doses regardless of age at administration.4
MMR Grades K-12: 2 doses required, at least one on or after the first birthday
Hepatitis B Grades K-12: 3 doses at acceptable intervals
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School Immunization Requirements46 New Hampshire
Immunization Requirements Preschool Students 3-5 Years Old Please refer to the New Hampshire School Immunization Requirements for acceptable intervals and age requirements
DIPHTHERIA, TETANUS, PERTUSSIS (DTaP/DTP/DT) Four doses - the third and fourth dose should be separated by 3-5 years at least 6 months.
POLIO 3-5 years Three doses
MEASLES, MUMPS, and RUBELLA (MMR) 3-5 years One dose administered on or after age 12 months.
HAEMOPHILUS INFLUENZAE TYPE B (Hib)
3-5 years One dose administered on or after age 12 months.
One dose on or after 15 months of age or four doses with the last dose 3-5 years administered on or after 12 months of age. Hib is not required for children > 5 years of age.
HEPATITIS B VACCINE 3-5 years Three doses given at acceptable intervals.
VARICELLA (CHICKEN POX) VACCINE
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