CHAMPION’S RESERVE COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS PUBLIC HEARING & REGULAR MEETING AUGUST 24, 2021
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CHAMPION’S RESERVE COMMUNITY DEVELOPMENT DISTRICT AGENDA TUESDAY, AUGUST 24, 2021 10:00 A.M. The My Offices & More Located at 122 E Main Street, Lakeland, FL 33801
District Board of Supervisors Supervisor Kyle Davis Supervisor James “Chip” Rohrbach Supervisor Richard Von Hatten Supervisor Vacant Supervisor Vacant
District Manager Meritus Rick Reidt
District Attorney Straley & Robin John Vericker Vivek Babbar
District Engineer Hanson Walter & Assoc. Inc Mark Vincutonis
All cellular phones and pagers must be turned off while in the meeting room
The District Agenda is comprised of four different sections:
The meeting will begin at 10:00 a.m. with the third section called Business Items. The business items section contains items for approval by the District Board of Supervisors that may require discussion, motion and votes on an item-by-item basis. If any member of the audience would like to speak on one of the business items, they will need to register with the District Administrator prior to the presentation of that agenda item. Agendas can be reviewed by contacting the Manager’s office at (813) 873-7300 at least seven days in advance of the scheduled meeting. Requests to place items on the agenda must be submitted in writing with an explanation to the District Manager at least fourteen (14) days prior to the date of the meeting. The fourth section is called Consent Agenda. The Consent Agenda section contains items that require the review and approval of the District Board of Supervisors as a normal course of business. The fifth section is called Vendor/Staff Reports. This section allows the District Administrator, Engineer, and Attorney to update the Board of Supervisors on any pending issues that are being researched for Board action. The sixth section is called Supervisor Requests. This is the section in which the Supervisors may request Staff to prepare certain items in an effort to meet residential needs. The final section is called Audience Questions, Comments and Discussion Forum portion of the agenda is where individuals may comment on matters that concern the District. Each individual is limited to three (3) minutes for such comment. The Board of Supervisors or Staff is not obligated to provide a response until sufficient time for research or action is warranted. IF THE COMMENT CONCERNS A MAINTENANCE RELATED ITEM, THE ITEM WILL NEED TO BE ADDRESSED BY THE DISTRICT ADMINSTRATOR OUTSIDE THE CONTEXT OF THIS MEETING.
Public workshops sessions may be advertised and held in an effort to provide informational services. These sessions allow staff or consultants to discuss a policy or business matter in a more informal manner and allow for lengthy presentations prior to scheduling the item for approval. Typically, no motions or votes are made during these sessions.
Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (813) 873-7300, at least 48 hours before the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770, or 7-1-1 who can aid you in contacting the District Office.
Any person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that this same person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based. 2
Board of Supervisors Champion’s Reserve Community Development District
Dear Board Members:
The Public Hearing & Regular Meeting Champion’s Reserve Community Development District will be held on August 24, 2021 at 10:00 a.m. at the offices of MyOffice & More located at 122 E Main Street, Lakeland, FL 33801. Please let us know 24 hours before the meeting if you wish to call in for the meeting. Following is the agenda for the meeting:
Call In Number: 1-866-906-9330 Access Code: 4863181
1. CALL TO ORDER/ROLL CALL 2. PUBLIC COMMENT ON AGENDA ITEMS 3. RECESS TO PUBLIC HEARINGS 4. PUBLIC HEARING ON ADOPTING PROPOSED FISCAL YEAR 2022 BUDGET A. Open Public Hearing on Proposed Fiscal Year 2022 Budget B. Staff Presentations C. Public Comment D. Consideration of Resolution 2021-05; Adopting Fiscal Year 2022 Budget ...... Tab 01 Page 04 E. Close Public Hearing on Proposed Fiscal Year 2022 Budget 5. PUBLIC HEARING ON LEVYING O&M ASSESSMENTS A. Open Public Hearing on Levying O&M Assessments B. Staff Presentations C. Public Comment D. Consideration of Resolution 2021-06; Levying O&M Assessments ...... Tab 02 Page 16 E. Close Public Hearing on Levying O&M Assessments 6. RETURN TO REGULAR MEETING 7. VENDORS/STAFF REPORTS A. District Counsel ...... Tab 03 Page 19 i. Acceptance of First Amendment to Facility Maintenance Agreement with HOA B. District Engineer C. District Manager ...... Tab 04 Page 30 i. Action Item List ii. CDD Turn-Over Walk-Thru -Phase 2A-2B 8. BUSINESS ITEMS A. Discussion on Resident Resume for Open Board Seats ...... Tab 05 Page 35 B. Consideration of Resolution 2021-07; Setting FY 2022 Meeting Schedule ...... Tab 06 Page 36 C. Discussion on Bridge Loan 9. CONSENT AGENDA A. Consideration of Minutes of the Board of Supervisors Regular Meeting May 18, 2021 .Tab 07 Page 38 B. Consideration of Operations and Maintenance Expenditures May 2021 ...... Tab 08 Page 44 C. Consideration of Operations and Maintenance Expenditures June 2021 ...... Tab 09 Page 56 D. Consideration of Operations and Maintenance Expenditures July 2021 ...... Tab 10 Page 62 E. Review of Financial Statements through July 31, 2021 ...... Tab 11 Page 71 10. SUPERVISORS REQUESTS 11. AUDIENCE QUESTIONS, COMMENTS AND DISCUSSION FORUM 12. ADJORNMENT
We look forward to seeing you at the meeting. In the meantime, if you have any questions, please do not hesitate to call us at (813) 873-7300.
Sincerely, Rick Reidt District Manager
RESOLUTION 2021-05
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CHAMPION’S RESERVE COMMUNITY DEVELOPMENT DISTRICT ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2021, AND ENDING SEPTEMBER 30, 2022; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the District Manager submitted, prior to June 15th, to the Board of Supervisors (“Board”) of the Champion’s Reserve Community Development District (“District”) a proposed budget for the next ensuing budget year (“Proposed Budget”), along with an explanatory and complete financial plan for each fund, pursuant to the provisions of Sections 189.016(3) and 190.008(2)(a), Florida Statutes;
WHEREAS, the District filed a copy of the Proposed Budget with the local governing authorities having jurisdiction over the area included in the District at least 60 days prior to the adoption of the Proposed Budget pursuant to the provisions of Section 190.008(2)(b), Florida Statutes;
WHEREAS, the Board held a duly noticed public hearing pursuant to Section 190.008(2)(a), Florida Statutes;
WHEREAS, the District Manager posted the Proposed Budget on the District’s website at least 2 days before the public hearing pursuant to Section 189.016(4), Florida Statutes;
WHEREAS, the Board is required to adopt a resolution approving a budget for the ensuing fiscal year and appropriate such sums of money as the Board deems necessary to defray all expenditures of the District during the ensuing fiscal year pursuant to Section 190.008(2)(a), Florida Statutes; and
WHEREAS, the Proposed Budget projects the cash receipts and disbursements anticipated during a given time period, including reserves for contingencies for emergency or other unanticipated expenditures during the fiscal year.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD:
Section 1. Budget
a. That the Board has reviewed the Proposed Budget, a copy of which is on file with the office of the District Manager and at the District’s records office, and hereby approves certain amendments thereto, as shown below.
b. That the Proposed Budget as amended by the Board attached hereto as Exhibit A, is hereby adopted in accordance with the provisions of Section 190.008(2)(a), Florida Statutes, and incorporated herein by reference; provided, however, that the comparative figures contained in the adopted budget may be subsequently revised as deemed necessary by the District Manager to reflect actual revenues and expenditures for fiscal year 2020-2021 and/or revised projections for fiscal year 2021-2022.
c. That the adopted budget, as amended, shall be maintained in the office of the District Manager and at the District’s records office and identified as “The Budget for the
{00100692.DOC/} Page 1 of 3 4 Champion’s Reserve Community Development District for the Fiscal Year Beginning October 1, 2021, and Ending September 30, 2022”.
d. The final adopted budget shall be posted by the District Manager on the District’s website within 30 days after adoption pursuant to Section 189.016(4), Florida Statutes.
Section 2. Appropriations. There is hereby appropriated out of the revenues of the District (the sources of the revenues will be provided for in a separate resolution), for the fiscal year beginning October 1, 2021, and ending September 30, 2022, the sum of $240,069.00, which sum is deemed by the Board to be necessary to defray all expenditures of the District during said budget year, to be divided and appropriated in the following fashion:
Total General Fund $65,506.00
Total Debt Service Funds $174,563.00
Total All Funds* $240,069.00
*Not inclusive of any collection costs or early payment discounts.
Section 3. Budget Amendments. Pursuant to Section 189.016(6), Florida Statutes, the District at any time within the fiscal year or within 60 days following the end of the fiscal year may amend its budget for that fiscal year as follows:
a. The Board may authorize an increase or decrease in line item appropriations within a fund by motion recorded in the minutes if the total appropriations of the fund do not increase.
b. The District Manager or Treasurer may authorize an increase or decrease in line item appropriations within a fund if the total appropriations of the fund do not increase and if the aggregate change in the original appropriation item does not exceed $10,000 or 10% of the original appropriation.
c. Any other budget amendments shall be adopted by resolution and be consistent with Florida law. This includes increasing any appropriation item and/or fund to reflect receipt of any additional unbudgeted monies and making the corresponding change to appropriations or the unappropriated balance.
The District Manager or Treasurer must establish administrative procedures to ensure that any budget amendments are in compliance with this section and Section 189.016, Florida Statutes, among other applicable laws. Among other procedures, the District Manager or Treasurer must ensure that any amendments to budget(s) under subparagraph c. above are posted on the District’s website within 5 days after adoption pursuant to Section 189.016(7), Florida Statutes.
Section 4. Effective Date. This Resolution shall take effect upon the passage and adoption of this Resolution by the Board.
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Passed and Adopted on August 24, 2021.
Attested By: Champion’s Reserve Community Development District
Print Name: Print Name: Secretary/Assistant Secretary Chair/Vice Chair of the Board of Supervisors
Exhibit A: FY 2021-2022 Adopted Budget
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SECTION DESCRIPTION PAGE
I. BUDGET INTRODUCTION ...... 1
II. FISCAL YEAR 2021 BUDGET ANALYSIS ...... 2
III. FINAL OPERATING BUDGET ...... 3
IV. GENERAL FUND 001 DESCRIPTIONS ...... 4
V. DEBT SERVICE FUNDS ...... 6
VI. SCHEDULE OF ANNUAL ASSESSMENTS ...... 7
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Background Information
The Champion’s Reserve Community Development District is a local special purpose government authorized by Chapter 190, Florida Statutes, as amended. The Community Development District (CDD) is an alternative method for planning, financing, acquiring, operating and maintaining community-wide infrastructure in master planned communities. The CDD also is a mechanism that provides a “solution” to the State’s needs for delivery of capital infrastructure to service projected growth without overburdening other governments and their taxpayers. CDDs represent a major advancement in Florida’s effort to manage its growth effectively and efficiently. This allows the community to set a higher standard for construction along with providing a long-term solution to the operation and maintenance of community facilities.
The following report represents the District budget for Fiscal Year 2022, which begins on October 1, 2021. The District budget is organized by fund to segregate financial resources and ensure that the segregated resources are used for their intended purpose, and the District has established the following funds.
Fund Number Fund Name Services Provided
001 General Fund Operations and Maintenance of Community Facilities Financed by Non-Ad Valorem Assessments
200 Debt Service Fund Collection of Special Assessments for Debt Service on the Series 2016 Capital Improvement Revenue Bonds
Facilities of the District
The District’s existing facilities include storm-water management (lake and water control structures), wetland preserve areas, street lighting, landscaping, entry signage, entry features, irrigation distribution facilities, recreational center, parks, pool facility, tennis courts and other related public improvements.
Maintenance of the Facilities
In order to maintain the facilities, the District conducts hearings to adopt an operating budget each year. This budget includes a detailed description of the maintenance program along with an estimate of the cost of the program. The funding of the maintenance budget is levied as a non-ad valorem assessment on your property by the District Board of Supervisors.
9 Projected Revenues & Total Actuals and Fiscal Year 2021 Final Current Period Actuals Over/(Under) Budget Expenditures Projections Through Operating Budget 10/1/20 - 3/31/21 Through 9/30/21 4/1/21 to 9/30/21 9/30/21
REVENUES SPECIAL ASSESSMENTS - SERVICE CHARGES Operations & Maintenance Assmts - Tax Roll 50,200.00 49,123.37 1,076.63 50,200.00 0.00 TOTAL SPECIAL ASSESSMENTS - SERVICE CHARGES $50,200.00 $49,123.37 $1,076.63 $50,200.00 $0.00 INTEREST EARNINGS Interest Earnings 0.00 16.27 0.00 16.27 16.27 TOTAL INTEREST EARNINGS $0.00 $16.27 $0.00 $16.27 $16.27 TOTAL REVENUES $50,200.00 $49,139.64 $1,076.63 $50,216.27 $16.27 EXPENDITURES LEGISLATIVE Supervisor Fees 0.00 0.00 0.00 2,000.00 2,000.00 TOTAL LEGISLATIVE $0.00 $0.00 $0.00 $2,000.00 $2,000.00 FINANCIAL & ADMINISTRATIVE District Manager 27,500.00 13,750.02 13,749.98 27,500.00 0.00 District Engineer 500.00 923.75 176.25 1,100.00 600.00 Disclosure Report 3,000.00 3,000.00 0.00 3,000.00 0.00 Trustees Fees 4,500.00 2,020.32 2,020.31 4,040.63 (459.37) Accounting Services 0.00 262.50 0.00 262.50 262.50 Auditing Services 5,500.00 4,000.00 0.00 4,000.00 (1,500.00) Postage, Phone, Faxes, Copies 250.00 232.31 267.69 500.00 250.00 Public Officials Insurance 1,378.00 1,484.79 0.00 1,484.79 106.79 Legal Advertising 700.00 1,363.63 576.67 1,940.30 1,240.30 Bank Fees 200.00 15.00 0.00 15.00 (185.00) Dues, Licenses & Fees 175.00 425.00 0.00 425.00 250.00 Office Supplies 0.00 104.48 15.52 120.00 120.00 Website Administration 500.00 249.96 150.04 400.00 (100.00) ADA Website Compliance 0.00 0.00 0.00 0.00 0.00 TOTAL FINANCIAL & ADMINISTRATIVE $44,203.00 $27,831.76 $16,956.46 $44,788.22 $585.22 LEGAL COUNSEL District Counsel 1,600.00 0.00 300.00 300.00 (1,300.00) TOTAL LEGAL COUNSEL $1,600.00 $0.00 $300.00 $300.00 ($1,300.00) OTHER PHYSICAL ENVIRONMENT Property & Casualty Insurance 4,397.00 5,111.78 0.00 5,111.78 714.78 TOTAL OTHER PHYSICAL ENVIRONMENT $4,397.00 $5,111.78 $0.00 $5,111.78 $714.78 TOTAL EXPENDITURES $50,200.00 $32,943.54 $17,256.46 $52,200.00 $2,000.00 EXCESS OF REVENUES OVER/(UNDER) EXPENDITURES $0.00 $16,196.10 ($16,179.83) ($1,983.73) ($1,983.73)
10 Total Actuals and Increase / (Decrease) Fiscal Year 2021 Final Over/(Under) Budget Fiscal Year 2022 Final Projections Through from Operating Budget Through 9/30/21 Operating Budget 9/30/21 FY 2021 to FY 2022
REVENUES SPECIAL ASSESSMENTS - SERVICE CHARGES Operations & Maintenance Assmts - Tax Roll 50,200.00 50,200.00 0.00 65,506.00 15,306.00 TOTAL SPECIAL ASSESSMENTS - SERVICE CHARGES $50,200.00 $50,200.00 $0.00 $65,506.00 $15,306.00 INTEREST EARNINGS Interest Earnings 0.00 16.27 16.27 0.00 0.00 TOTAL INTEREST EARNINGS $0.00 $16.27 $16.27 $0.00 $0.00 TOTAL REVENUES $50,200.00 $50,216.27 $16.27 $65,506.00 $15,306.00 EXPENDITURES LEGISLATIVE Supervisor Fees 0.00 2,000.00 2,000.00 3,000.00 3,000.00 TOTAL LEGISLATIVE $0.00 $2,000.00 $2,000.00 $3,000.00 $3,000.00 FINANCIAL & ADMINISTRATIVE District Manager 27,500.00 27,500.00 0.00 27,500.00 0.00 District Engineer 500.00 1,100.00 600.00 2,000.00 1,500.00 Disclosure Report 3,000.00 3,000.00 0.00 3,000.00 0.00 Trustees Fees 4,500.00 4,040.63 (459.37) 4,300.00 (200.00) Accounting Services 0.00 262.50 262.50 0.00 0.00 Auditing Services 5,500.00 4,000.00 (1,500.00) 4,200.00 (1,300.00) Postage, Phone, Faxes, Copies 250.00 500.00 250.00 1,500.00 1,250.00 Public Officials Insurance 1,378.00 1,484.79 106.79 2,368.00 990.00 Legal Advertising 700.00 1,940.30 1,240.30 2,200.00 1,500.00 Bank Fees 200.00 15.00 (185.00) 200.00 0.00 Dues, Licenses & Fees 175.00 425.00 250.00 500.00 325.00 Office Supplies 0.00 120.00 120.00 250.00 250.00 Website Administration 500.00 400.00 (100.00) 1,500.00 1,000.00 ADA Website Compliance 0.00 0.00 0.00 1,900.00 1,900.00 TOTAL FINANCIAL & ADMINISTRATIVE $44,203.00 $44,788.22 $585.22 $51,418.00 $7,215.00 LEGAL COUNSEL District Counsel 1,600.00 300.00 (1,300.00) 3,000.00 1,400.00 TOTAL LEGAL COUNSEL $1,600.00 $300.00 ($1,300.00) $3,000.00 $1,400.00 OTHER PHYSICAL ENVIRONMENT Property & Casualty Insurance 4,397.00 5,111.78 714.78 8,088.00 3,691.00 TOTAL OTHER PHYSICAL ENVIRONMENT $4,397.00 $5,111.78 $714.78 $8,088.00 $3,691.00 TOTAL EXPENDITURES $50,200.00 $52,200.00 $2,000.00 $65,506.00 $15,306.00 EXCESS OF REVENUES OVER/(UNDER) EXPENDITURES $0.00 ($1,983.73) ($1,983.73) $0.00 $0.00
11 Financial & Administrative District Manager
The District retains the services of a consulting manager, who is responsible for the daily administration of the District's business, including any and all financial work related to the Bond Funds and Operating Funds of the District, and preparation of the minutes of the Board of Supervisors. In addition, the District Manager prepares the Annual Budget(s), implements all policies of the Board of Supervisors, and attends all meetings of the Board of Supervisors.
District Engineer Consists of attendance at scheduled meetings of the Board of Supervisors, offering advice and consultation on all matters related to the works of the District, such as bids for yearly contracts, operating policy, compliance with regulatory permits, etc. Disclosure Reporting On a quarterly and annual basis, disclosure of relevant district information is provided to the Muni Council, as required within the bond indentures. Trustees Fees This item relates to the fee assessed for the annual administration of bonds outstanding, as required within the bond indentures. Auditing Services The District is required to annually undertake an independent examination of its books, records and accounting procedures. This audit is conducted pursuant to State Law and the Rules of the Auditor General. Postage, Phone, Fax, Copies This item refers to the cost of materials and service to produce agendas and conduct day-to-day business of the District. Miscellaneous Administration This is required of the District to store its official records. Public Officials Insurance The District carries Public Officials Liability in the amount of $1,000,000. Legal Advertising This is required to conduct the official business of the District in accordance with the Sunshine Law and other advertisement requirements as indicated by the Florida Statutes.
Bank Fees The District operates a checking account for expenditures and receipts. Dues, Licenses & Fees The District is required to file with the County and State each year.
12 Miscellaneous Fees To provide for unbudgeted administrative expenses. Investment Reporting Fees This is to provide an investment report to the District on a quarterly basis. Office Supplies Cost of daily supplies required by the District to facilitate operations. Technology Services This is to upgrade and keep current the operating components to comply with new governmental accounting standards along with basic website maintenance. Website Administration This is for maintenance and administration of the Districts official website. Capital Outlay This is to purchase new equipment as required. Legal Counsel District Counsel Requirements for legal services are estimated at an annual expenditures on an as needed and also cover such items as attendance at scheduled meetings of the Board of Supervisor's, Contract preparation and review, etc.
13 REVENUES
CDD Debt Service Assessments $ 174,563
TOTAL REVENUES $ 174,563 EXPENDITURES Series 2016 May Bond Interest Payment $ 59,781 Series 2016 November Bond Principal Payment $ 55,000 Series 2016 November Bond Interest Payment $ 59,781 TOTAL EXPENDITURES $ 174,563 EXCESS OF REVENUES OVER EXPENDITURES $ - ANALYSIS OF BONDS OUTSTANDING Bonds Outstanding - Period Ending 11/1/2021 $ 2,445,000 Principal Payment Applied Toward Series 2016 Bonds $ 55,000 Bonds Outstanding - Period Ending 11/1/2022 $ 2,390,000
14 SINGLE FAMILY UNIT O&M Debt Service Total Annual Fees Unit Count Per Unit Per Unit FY 2022 221 $318.35 $881.03 $1,199.38 DUE IF PAID BY: November 30 December 31 January 31 February 29 $1,151.40 $1,163.40 $1,175.39 $1,187.39
**All payments received subsequent to February 29 are due in full.
15 RESOLUTION 2021-06
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CHAMPION’S RESERVE COMMUNITY DEVELOPMENT DISTRICT IMPOSING ANNUALLY RECURRING OPERATIONS AND MAINTENANCE NON-AD VALOREM SPECIAL ASSESSMENTS; PROVIDING FOR COLLECTION AND ENFORCEMENT OF ALL DISTRICT SPECIAL ASSESSMENTS; CERTIFYING AN ASSESSMENT ROLL; PROVIDING FOR AMENDMENT OF THE ASSESSMENT ROLL; PROVIDING FOR CHALLENGES AND PROCEDURAL IRREGULARITIES; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Champion’s Reserve Community Development District (“District”) is a local unit of special-purpose government established pursuant to Chapter 190, Florida Statutes for the purpose of providing, preserving, operating, and maintaining infrastructure improvements, facilities, and services to the lands within the District;
WHEREAS, the District is located in Polk County, Florida (“County”);
WHEREAS, the Board of Supervisors of the District (“Board”) hereby determines to undertake various activities described in the District’s adopted budget for fiscal year 2021-2022 attached hereto as Exhibit A (“FY 2021-2022 Budget”) and incorporated as a material part of this Resolution by this reference;
WHEREAS, the District must obtain sufficient funds to provide for the activities described in the FY 2021-2022 Budget;
WHEREAS, the provision of the activities described in the FY 2021-2022 Budget is a benefit to lands within the District;
WHEREAS, the District may impose non-ad valorem special assessments on benefited lands within the District pursuant to Chapter 190, Florida Statutes;
WHEREAS, such special assessments may be placed on the County tax roll and collected by the local Tax Collector (“Uniform Method”) pursuant to Chapters 190 and 197, Florida Statutes;
WHEREAS, the District has, by resolution and public notice, previously evidenced its intention to utilize the Uniform Method;
WHEREAS, the District has approved an agreement with the County Property Appraiser (“Property Appraiser”) and County Tax Collector (“Tax Collector”) to provide for the collection of special assessments under the Uniform Method;
WHEREAS, it is in the best interests of the District to proceed with the imposition, levy, and collection of the annually recurring operations and maintenance non-ad valorem special assessments on all assessable lands in the amount contained for each parcel’s portion of the FY 2021-2022 Budget (“O&M Assessments”);
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WHEREAS, the Board desires to collect the annual installment for the previously levied debt service non-ad valorem special assessments (“Debt Assessments”) in the amounts shown in the FY 2021-2022 Budget;
WHEREAS, the District adopted an assessment roll as maintained in the office of the District Manager, available for review, and incorporated as a material part of this Resolution by this reference (“Assessment Roll”);
WHEREAS, it is in the best interests of the District to certify the Assessment Roll to the Tax Collector pursuant to the Uniform Method; and
WHEREAS, it is in the best interests of the District to permit the District Manager to amend the Assessment Roll, including the property certified to the Tax Collector by this Resolution, as the Property Appraiser updates the property roll, for such time as authorized by Florida law.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD:
Section 1. Benefit from Activities and O&M Assessments. The provision of the activities described in the FY 2021-2022 Budget confer a special and peculiar benefit to the lands within the District, which benefits exceed or equal the O&M Assessments allocated to such lands. The allocation of the expenses of the activities to the specially benefited lands is shown in the FY 2021-2022 Budget and in the Assessment Roll.
Section 2. O&M Assessments Imposition. Pursuant to Chapter 190, Florida Statutes and procedures authorized by Florida law for the levy and collection of special assessments, the O&M Assessments are hereby imposed and levied on benefited lands within the District in accordance with the FY 2021-2022 Budget and Assessment Roll. The lien of the O&M Assessments imposed and levied by this Resolution shall be effective upon passage of this Resolution.
Section 3. Collection and Enforcement of District Assessments.
a. Uniform Method for all Debt Assessments and all O&M Assessments. The collection of all Debt Assessments and all O&M Assessments for all lands within the District, shall be at the same time and in the same manner as County taxes in accordance with the Uniform Method, as set forth in the Assessment Roll. All assessments collected by the Tax Collector shall be due, payable, and enforced pursuant to Chapter 197, Florida Statutes.
b. Future Collection Methods. The decision to collect special assessments by any particular method – e.g., on the tax roll or by direct bill – does not mean that such method will be used to collect special assessments in future years, and the District reserves the right in its sole discretion to select collection methods in any given year, regardless of past practices.
Section 4. Certification of Assessment Roll. The Assessment Roll is hereby certified and authorized to be transmitted to the Tax Collector.
{00100693.DOC/} Page 2 of 3 17 Section 5. Assessment Roll Amendment. The District Manager shall keep apprised of all updates made to the County property roll by the Property Appraiser after the date of this Resolution and shall amend the Assessment Roll in accordance with any such updates, for such time as authorized by Florida law. After any amendment of the Assessment Roll, the District Manager shall file the updates to the tax roll in the District records.
Section 6. Assessment Challenges. The adoption of this Resolution shall be the final determination of all issues related to the O&M Assessments as it relates to property owners whose benefited property is subject to the O&M Assessments (including, but not limited to, the determination of special benefit and fair apportionment to the assessed property, the method of apportionment, the maximum rate of the O&M Assessments, and the levy, collection, and lien of the O&M Assessments), unless proper steps shall be initiated in a court of competent jurisdiction to secure relief within 30 days from adoption date of this Resolution.
Section 7. Procedural Irregularities. Any informality or irregularity in the proceedings in connection with the levy of the O&M Assessments shall not affect the validity of the same after the adoption of this Resolution, and any O&M Assessments as finally approved shall be competent and sufficient evidence that such O&M Assessment was duly levied, that the O&M Assessment was duly made and adopted, and that all other proceedings adequate to such O&M Assessment were duly had, taken, and performed as required.
Section 8. Severability. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof.
Section 9. Effective Date. This Resolution shall take effect upon the passage and adoption of this Resolution by the Board.
Passed and Adopted on August 24, 2021.
Attested By: Champion’s Reserve Community Development District
Print Name: Print Name: Secretary/Assistant Secretary Chair/Vice Chair of the Board of Supervisors
Exhibit A: FY 2021-2022 Budget
{00100693.DOC/} Page 3 of 3 18 First Amendment to Champions Reserve Community Development District Infrastructure Operating Agreement
This First Amendment to the Champions Reserve Community Development District Infrastructure Operating Agreement (this “Amendment”) is made and entered into this ____ day of ______, 2021, by and between the Champions Reserve Community Development District, a local unit of special purpose government established pursuant to Chapter 190, Florida Statutes (the “District”), and the Champions Reserve Homeowners Association, Inc., a Florida not-for-profit corporation (the “Association”).
Background and Purpose:
WHEREAS, the District and the Association entered into that certain Champions Reserve Community Development District Infrastructure Operating Agreement in December 2017, to provide the operational, maintenance, repair and replacement services (the “Maintenance Services”) for the District Infrastructure; and
WHEREAS, the parties now desire to amend the initial Agreement to update and modify certain provisions.
NOW, THEREFORE, in consideration of the recitals, agreements, and mutual covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the parties, the parties agree as follows:
1. Section 5, Term and Termination, is hereby modified to read as follows:
This Agreement shall continue until terminated by either party. Either party may terminate this Agreement without cause by giving the other party notice of termination on or before March 31 of any calendar year. Such termination shall take effect on October 1 of the calendar year in which notice is given.
2. Section 15, Public Records, is hereby modified to read as follows:
A. Contractor shall, pursuant to and in accordance with Section 119.0701, Florida Statutes, comply with the public records laws of the State of Florida, and specifically shall:
1. Keep and maintain public records required by the District to perform the services or work set forth in this Agreement; and
2. Upon the request of the District's custodian of public records, provide the District with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law; and
{00097702.DOC/} 19 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the Agreement if the Contractor does not transfer the records to the District; and
4. Upon completion of the Agreement, transfer, at no cost to the District, all public records in possession of the Contractor or keep and maintain public records required by the District to perform the service or work provided for in this Agreement. If the Contractor transfers all public records to the District upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Agreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the District, upon request from the District's custodian of public records, in a format that is compatible with the information technology systems of the District.
B. Contractor acknowledges that any requests to inspect or copy public records relating to this Agreement must be made directly to the District pursuant to Section 119.0701(3), Florida Statutes. If notified by the District of a public records request for records not in the possession of the District but in possession of the Contractor, the Contractor shall provide such records to the District or allow the records to be inspected or copied within a reasonable time. Contractor acknowledges that should Contractor fail to provide the public records to the District within a reasonable time, Contractor may be subject to penalties pursuant to Section 119.10, Florida Statutes.
C. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT/CONTRACT, THE CONTRACTOR MAY CONTACT THE CUSTODIAN OF PUBLIC RECORDS FOR THE DISTRICT AT 813-873-7300, EXT 105, OR BY EMAIL AT [email protected], OR BY REGULAR MAIL AT 2005 PAN AM CIRCLE, SUITE 120, TAMPA, FLORIDA 33607.
3. A new paragraph 26, E-Verify, is hereby added to the Agreement to read as follows:
Pursuant to Section 448.095(2), Florida Statutes,
A. Contractor represents that Contractor is eligible to contract with the District and is currently in compliance and will remain in compliance, for as long as it has any obligations under this Agreement, with all requirements of the above statute; this includes, but is not limited to, registering with and using the United States Department of Homeland Security’s E-Verify system to verify the work authorization status of all employees hired on or after January 1, 2021.
{00097702.DOC/} 2 20 B. If the District has a good faith belief that the Contractor has knowingly violated Section 448.09(1), Florida Statutes, the District will terminate this Agreement as required by Section 448.095(2)(c), Florida Statutes. If the District has a good faith belief that a subcontractor knowingly violated Section 448.09(1), Florida Statutes, but the Contractor otherwise complied with its obligations thereunder, the District shall promptly notify the Contractor and the Contractor will immediately terminate its contract with the subcontractor.
C. If this Agreement is terminated in accordance with this section, then the Contractor will be liable for any additional costs incurred by the District.
4. Reaffirmation. Except as otherwise modified by this First Amendment, the terms and provisions contained in the Agreement shall continue in full force and effect.
5. Counterparts. This Amendment may be executed in any number of counterparts, each of which when executed and delivered shall be an original; however, all such counterparts together shall constitute, but one and the same instrument.
IN WITNESS WHEREOF, the parties execute this Amendment to be effective the day and year first written above.
Champions Reserve Homeowners Champions Reserve Association, Inc. Community Development District
______Philip Margolius Kyle Davis President Chair of the Board of Supervisors
{00097702.DOC/} 3 21 22 23 24 25 26 27 28 29 Action Item Template Date August 24th, 2021 DistrictChampions Reserve
# Action Item Description Responsible Open Date Date Due Status Comments First Amendment Infrastructure Operations Agreement Dana 5/18/21 August In Agenda In Agenda 1 Agenda Repairs as result of Walk Through with Developer - Builder, Chair and 5/12/21 Scheduled In Progress Walk through on 5/12/2021 Marking curbs and sidewalks, and 2 Chairman, District Manager and District Engineer on District First Week Of Mark Vincutonis finalized draft 5/26/2021. Scheduled to start Sidewalk and Curb Repairs Manager August work first week of August 2021 Budget and OM hearing and final approval District 5/18/21 August In Agenda In Agenda 4 Manager Agenda Seat 3 and Seat 4 Vacancy both through 11/2022 District 5/18/21 August One Resume Zachary Green Resume in Agenda 5 Manager Agenda in Agenda 6 7 8 9 11 13 14 15 16 17 18 19 20 22
30 Champions Reserve Phase 2A and 2B CDD Turn Over Walk Thru May 12, 2021 HWA 5231-02
Inspectors: Kyle Davis - CDD Board Date: 5-26-21
Mark Vincutonis - CDD Engineer
Pete Glasscock - CDD Engineer
Rick Reidt - CDD Manager
Jack Riddle - Ryan Homes
Carlos Serrano - Ryan Homes
Jeb Bittner - Developer
Item # Address Deficiency Notes Responsibility
1 464 Seattle Slew Remove & Replace (RR) curb
2 469 Seattle Slew Saw cut a joint in sidewalk
3 481 Seattle Slew Patch curb
4 492 Seattle Slew RR sidewalk panels
5 492 Seattle Slew RR curb
6 493 Seattle Slew RR curb
7 496 & 497 Seattle Slew Remove erosion control in inlets
8 501 Seattle Slew Patch sidewalk at corner
9 505 Seattle Slew RR curb
10 508 Seattle Slew RR curb
11 509 Seattle Slew RR curb and install water "W" stamps
12 508 Seattle Slew Saw cut cracked curb
13 512 SeattleSlew Saw cut cracked curb
14 513 Seattle Slew RR curb Developer
15 516 Seattle Slew Check fall in curb, RR curb if belly in curb
16 517 Seatlte Slew Check fall in curb, RR curb if belly in curb
17 529 Seattle Slew RR curb
18 537 Seattle Slew RR curb
19 537 Seattle Slew RR curb Developer
20 541 Seattle Slew Remove concrete buildup on curb
31 21 545 Seattle Slew Remove erosion control at inlet
22 553 Seattle Slew Patch curb
23 556 Seattle Slew Saw cut curb
24 560 Seattle Slew RR curb
25 565 Seattle Slew RR curb Developer
26 573 Seattle Slew Patch curb inlet
27 568 Seattle Slew Replace Expansion Joint in sidewalk
28 409 Summer Squal Saw cut curb
29 393 Summer Squal RR curb - 2 locations
30 389 Summer Squal RR sidewalk panel
31 388 Summer Squal RR curb
32 384 Summer Squal Saw cut curb - 2 locations
33 380 Summer Squal RR curb
34 381 Summer Squal Saw cut curb & patch curb
35 368 Summer Squal RR curb
36 364 Summer Squal RR curb
37 365 Summer Squal Patch curb
38 356 Summer Squal RR curb
39 344 Summer Squal Saw cut curb at ramp
40 349 Summer Squal Saw cut curb at ramp
41 344 Summer Squal RR curb
42 Secretariat Middle Island, South End RR curb nose & paint yellow
43 Secretariat Middle area Remove filter fabric from inlet
44 Secretariat Middle Island, North End RR curb nose & paint yellow
45 Secretariat North Island, South End RR curb nose & paint yellow
46 Secretariat North Island, West Side RR curb
47 Secretariat North Section, East Side Patch curb inlet
48 Secretariat North End, West Side RR curb & saw cut curb
49 Secretariat, Main Entrance Address poles along wall
50 256 Whirlaway RR curb
51 260 Whirlaway Saw cut curb
52 256 Whirlaway Repair asphalt, heat & fill
32 53 259 Whirlaway RR Curb & Saw cut curb
54 263 Whirlaway RR curb
55 264 Whirlaway RR curb
56 263 Whirlaway RR curb Developer
57 263 Whirlaway RR curb
58 264 Whirlaway RR curb
59 264 Whirlaway RR curb
60 268 Whirlaway RR curb
61 267 Whirlaway Saw cut curb
62 271 Whirlaway RR curb
63 272 Whirlaway Remove and Patch asphalt (10' wide +/- to road Centerline)
64 272 Whirlaway RR curb
65 272 Whirlaway RR curb
66 272 Whirlaway RR curb
67 272 Whirlaway Remove inlet filter fabric both sides
68 275 Whirlaway Saw cut curb
69 276 Whirlaway RR curb - 2 locations
70 279 Whirlaway Saw cut curb
71 280 Whirlaway Patch curb
72 283 Whirlaway RR curb
73 285 Whirlaway Saw cut curb
74 287 Whirlaway Saw cut curb
75 288 Whirlaway RR curb
76 292 Whirlaway RR sidewalk panel
77 291 Whirlaway RR curb
78 299 Whirlaway Patch underside of curb inlet
79 300 Whirlaway RR curb
80 295/299 Whirlaway RR curb - 2 locations
81 303 Whirlaway RR curb
82 304 Whirlaway RR curb
83 307 Whirlaway RR curb
84 308 Whirlaway RR curb - Radius
33 85 307 Whirlaway RR sidewalk ramp to meet ADA, add domes
86 516 Affirmed RR curb
87 512 Affirmed RR curb - 2 locations
88 504 Affirmed Remove erosion control at inlets
89 504 Affirmed & Lift Station RR curb - both sides at street
90 520 Affirmed Saw cut curb
91 528 Affirmed Repair chip in curb
92 307 Whirlaway RR curb on side lot line
93 307 Whirlaway RR curb on side lot line Developer
94 532 Affirmed Remove erosion control at inlets
95 536 Affirmed RR curb
96 396 Summer Squal RR curb & saw cut on side lot line
97 353 Summer Squal Saw cut sidewalk on side lot line
98 Secretariat South Island, North End RR median Island nose & paint yellow
99 Secretariat South Island - South End RR median Island nose & paint yellow
100 452 Seattle Slew RR curb at corner
101 Clubhouse - Seattle Slew RR curb Developer
102 Clubhouse - Seattle Slew RR curb at radius
103 304/305 Summer Squal & Whirlaway Add domes, 2 ramps (ph 1)
104 404/405 Seattle Slew & Whirlaway Add domes, 2 ramps (ph 1)
105 417/421 Seattle Slew & Whirlaway Add domes, 2 ramps (ph 1)
106 307/308 Whirlaway & Affirmed Add domes, 2 ramps (ph 2)
107 452 & 456 Seattle Slew - Side Lot Lines RR cracked sidewalk panels
adjacent to Secretatriat
108 Secretariat RR cracked sidewalk panels at main entrance
109 271 Whirlaway RR raised sidewalk panel with trip hazard
34 Zachary Green [email protected] (407)-694-1768 353 Summer Squall road Davenport, FL 33837 ______
EDUCATION Associate of Applied Science: Building Construction Technology Pennsylvania College of Technology, Williamsport, PA Fall 2013- Spring 2015 High Point University, High Point, NC Concentration: Human Relations and Business Fall 2011- Spring 2013
CERTIFICATIONS OSHA-30 Hour - October 2016 Rough Terrain ForkLift Certification - September 2016 Florida Storm Water Prevention Certification- March 2019
Assistant Superintendent, September 2019- Present Balfour Beatty Construction, Orlando FL Disney Imagineering Project 89: Lake Buena Vista, FL 32830 • 50 acre resort/ Horse barn at Fort Wilderness campgrounds • Directed site development including work on new 45 stall Horse barn • Knowledge gained: Directional Boring, existing utility tie ins, lift station construction and start up. Experience with transite pipe tie in and demo. REVELANT Senior Field Engineer, May 2017 –August 2019 EXPERIENCE Whiting Turner Contracting Company, Orlando, FL Disney Imagineering Project D: Lake Buena Vista, FL 32830 • 17 acre expansion at Hollywood Studios, including 2 E ticket attractions • Directed multiple phases including new Central energy Plant and Area Development • Knowledge gained: Focused on underground systems including sanitary, storm, and reclaim. Rough in of brand new CEP with cooling towers, recirculation pumps. Disney Imagineering Project MK-2: Lake Buena Vista, FL 32830 • New E ticket attraction at Magic Kingdom • Lead underground phases alongside retention pond excavations • Knowledge gained: underground systems, auger cast piles, shoring foundations, micro piles, and landscaping. Assistant Superintendent, May 2015 – May 2017 Donohoe Construction Companies, Washington, DC The Wharf Parcel 5: 700 Maine Ave Southwest, Dc 20024 • 413 Key Dual Branded hotel, Hyatt house and Hilton by Canopy • Directed concrete operations and transitioned to interior fit out through close out. • Gained knowledge with post tension slabs, post tension beams, post tension girders, beams, steel decking, metal framing, MEP rough ins, FF&E installment, unit turnovers
COMPUTER Microsoft Portfolio: Word, PowerPoint, Outlook, Excel, Project; Blue SKILLS Beam Revu, BIM 360 Glue,
35 RESOLUTION 2021-07
A RESOLUTION OF THE BOARD OF SUPERVISORS OF CHAMPIONS RESERVE COMMUNITY DEVELOPMENT DISTRICT DESIGNATING DATES, TIME AND LOCATION FOR REGULAR MEETINGS OF THE BOARD OF SUPERVISORS AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, Champions Reserve Community Development District (hereinafter the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Polk County, Florida; and
WHEREAS, the District’s Board of Supervisors (hereinafter the “Board”), is statutorily authorized to exercise the powers granted to the District, but has not heretofore met; and
WHEREAS, all meetings of the Board shall be open to the public and governed by the provisions of Chapter 286, Florida Statutes; and
WHEREAS, the District is required by Florida law to prepare an annual schedule of its regular public meetings which designates the date, time, and location of the District’s meetings.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHAMPIONS RESERVE COMMUNITY DEVELOPMENT DISTRICT THAT:
Section 1. The annual public meeting schedule of the Board of Supervisors of the for the Fiscal Year 2022 attached hereto and incorporated by reference herein as Exhibit A is hereby approved and will be published and filed in accordance with the requirements of Florida law.
Section 2. The District Manager is hereby directed to submit a copy of the Fiscal Year 2022 annual public meeting schedule to Polk County and the Department of Economic Opportunity.
Section 3. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED THIS 24TH DAY OF AUGUST, 2021
ATTEST: CHAMPIONS RESERVE COMMUNITY DEVELOPMENT DISTRICT
______SECRETARY/ASSISTANT SECRETARY CHAIRMAN/VICE-CHAIRMAN
36 EXHIBIT A
BOARD OF SUPERVISORS MEETING DATES CHAMPIONS RESERVE COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2022
November 22, 2021 10:00 AM.
May 23, 2022 10:00 AM.
August 22, 2022 10:00 AM.
All meetings will convene at the offices of MyOffice & More Located at 122 E Main Street, Lakeland, FL 33801.
37 CHAMPION’S RESERVE COMMUNITY DEVELOPMENT DISTRICT
1 May 18, 2021 Minutes of the Regular Meeting 2 3 Minutes of the Regular Meeting 4 5 The Regular Meeting of the Champion’s Reserve Community Development District was held on 6 Tuesday, May 18, 2021 at 10:00 a.m. at MyOffice & More located at 122 E Main St., Lakeland, 7 FL 33801. 8 9 1. CALL TO ORDER/ROLL CALL 10 11 Rick Reidt called the Regular Meeting of the Board of Supervisors of the Champion’s Reserve 12 Community Development District to order on Tuesday, May 18, 2021 at 10:05 a.m. 13 14 Supervisors Present and Constituting a Quorum at the onset of the meeting: 15 Kyle Davis Chair 16 Chip Rohrback Vice-Chair 17 Richard Von Hatten Supervisor 18 19 Staff Members Present: 20 Rick Reidt District Manager, Meritus 21 Dana Crosby-Collier District Counsel, Straley Robin Vericker via conference call 22 Mark Vincutonis District Engineer, Hanson Walter via conference call 23 24 There were no resident audience members in attendance. 25 26 27 2. AUDIENCE QUESTIONS AND COMMENTS 28 29 There were no audience questions and comments. 30 31 32 3. VENDOR/STAFF REPORTS 33 A. District Counsel 34 35 Ms. Crosby-Collier went over the new E-Verify requirements for government agencies with the 36 Board. The Board asked some questions; Mr. Reidt and Ms. Crosby-Collier answered. 37 38 MOTION TO: Approve the E-Verify. 39 MADE BY: Supervisor Rohrback 40 SECONDED BY: Supervisor Von Hatten 41 DISCUSSION: None Further 42 RESULT: Called to Vote: Motion PASSED 43 3/0 – Motion Passed Unaminously 44
381 CHAMPION’S RESERVE COMMUNITY DEVELOPMENT DISTRICT Minutes of the Regular Meeting May 18, 2021 Page 2
45 Ms. Crosby-Collier briefly went over Sunshine Laws and the Code of Ethics with the Board. She will 46 go over more details at a presentation at the next meeting. The Board asked some questions about Form 47 1 and communicating with the HOA. Ms. Crosby-Collier answered. 48 49 B. District Engineer 50 i. Final Phase Walk-Through 51 52 Mr. Vincutonis provided an update on his walk-through with the developer and Ryan Homes to look at 53 the roads, curbs, and sidewalks that will be turned over to the CDD. There is a list of 100+ items that 54 need to be repaired. He went over an issue with curbs that have hairline cracks and repair of those 55 cracks. As the repairs are completed, Mr. Vincutonis would like to reevaluate how the repairs to the 56 hairline cracks are going to see if they want to continue to repair the hairline cracks vs. possibly having 57 chips from the repairs. There was a Board question about the fire hydrants on the sidewalk with cracks 58 underneath. Mr. Vincutonis said he will reach out to public utilities. 59 60 Mr. Vincutonis exited the conference call. 61 62 63 4. BUSINESS ITEMS 64 A. Acceptance of Board of Supervisor Resignation – Debby Nussel 65 66 The Board reviewed Debby Nussel’s resignation from the Board. 67 68 MOTION TO: Approve Debby Nussel’s Board resignation. 69 MADE BY: Supervisor Von Hatten 70 SECONDED BY: Supervisor Rohrback 71 DISCUSSION: None further 72 RESULT: Called to Vote: Motion PASSED 73 3/0 - Motion passed unanimously 74 75 B. Acceptance of Financial Report for Fiscal Year September 30, 2020 76 77 The Board reviewed the audit and asked some questions about expenditures exceeding the budget in 78 the previous year and monitoring the spending for the current year. Mr. Reidt answered. 79 80 MOTION TO: Accept the Financial Report for Fiscal Year September 81 30, 2020. 82 MADE BY: Supervisor Rohrback 83 SECONDED BY: Supervisor Von Hatten 84 DISCUSSION: None further 85 RESULT: Called to Vote: Motion PASSED 86 3/0 - Motion passed unanimously 87 88 89
392 CHAMPION’S RESERVE COMMUNITY DEVELOPMENT DISTRICT Minutes of the Regular Meeting May 18, 2021 Page 3
90 C. Consideration of Resolution 2021-01; Canvassing & Certifying the Results of the 91 Landowners Election 92 93 Mr. Reidt went over the resolution with the Board. 94 95 MOTION TO: Approve Resolution 2021-01. 96 MADE BY: Supervisor Von Hatten 97 SECONDED BY: Supervisor Rohrback 98 DISCUSSION: None further 99 RESULT: Called to Vote: Motion PASSED 100 3/0 - Motion passed unanimously 101 102 D. Consideration of Resolution 2021-02; Designating Officers 103 104 The Board discussed the officer positions. Supervisor Davis will be the Chair, Chip Rohrback will 105 be Vice-Chair, and Supervisor Von Hatten will be an Assistant Secretary. 106 107 MOTION TO: Approve Resolution 2021-02 as discussed. 108 MADE BY: Supervisor Von Hatten 109 SECONDED BY: Supervisor Rohrback 110 DISCUSSION: There was a question about the Secretary and Treasurer 111 positions. Mr. Reidt answered. 112 RESULT: Called to Vote: Motion PASSED 113 3/0 - Motion passed unanimously 114 115 E. Announcement of Qualified Electors 116 117 Mr. Reidt announced that as of April 15, 2021, Champions Reserve CDD had 389 qualified 118 electors. 119 120 F. Consideration of Resolution 2021-03; Approving Fiscal Year 2022 Proposed Budget & 121 Setting Public Hearing 122 123 Mr. Reidt went over the resolution and proposed FY 2022 budget in detail with the Board. The 124 proposed budget indicates an increase in the budget/assessments. Notice of the proposed increase 125 will be mailed to homeowners. The amount in the resolution is a not-to-exceed cap for FY 2022, 126 and the budget will be finalized after the public hearing in August. The Board discussed the budget 127 and asked some questions; Mr. Reidt answered. The public hearing will be August 24, 2021 at 128 10:00 a.m. at the same location. 129
403 CHAMPION’S RESERVE COMMUNITY DEVELOPMENT DISTRICT Minutes of the Regular Meeting May 18, 2021 Page 4
130 131 MOTION TO: Approve Resolution 2021-03. 132 MADE BY: Supervisor Von Hatten 133 SECONDED BY: Supervisor Rohrback 134 DISCUSSION: None further 135 RESULT: Called to Vote: Motion PASSED 136 3/0 - Motion passed unanimously 137 138 G. Consideration of Resolution 2021-04; Spending Resolution 139 140 Mr. Reidt went over the resolution with the Board. 141 142 MOTION TO: Approve Resolution 2021-04. 143 MADE BY: Supervisor Rohrback 144 SECONDED BY: Supervisor Davis 145 DISCUSSION: None further 146 RESULT: Called to Vote: Motion PASSED 147 3/0 - Motion passed unanimously 148 149 150 4. CONSENT AGENDA 151 A. Consideration of Minutes of the Regular Meeting & Public Hearing August 31, 2020 152 B. Consideration of Minutes of the Landowner’s Election November 18, 2020 153 C. Consideration of Operations and Maintenance Expenditures Aug – Dec. 2020 154 D. Consideration of Operations and Maintenance Expenditures Jan. – Apr. 2021 155 156 The Board reviewed Consent Agenda items A-D. 157 158 MOTION TO: Approve the Consent Agenda items A-D. 159 MADE BY: Supervisor Von Hatten 160 SECONDED BY: Supervisor Rohrback 161 DISCUSSION: None Further 162 RESULT: Called to Vote: Motion PASSED 163 3/0 – Motion Passed Unaminously 164 165 E. Review of Financial Statements Month Ending April 30, 2021 166 167 The Board reviewed and accepted the financials. Mr. Reidt noted that the District is tracking over 168 budget for this point in the fiscal year and will need to minimize expenses through September to 169 stay within the yearly budget. 170 171 172
414 CHAMPION’S RESERVE COMMUNITY DEVELOPMENT DISTRICT Minutes of the Regular Meeting May 18, 2021 Page 5
173 6. SUPERVISOR REQUESTS AND AUDIENCE COMMENTS 174 175 Supervisor Von Hatten asked about bringing in natural gas to the District. Mr. Reidt said they could 176 check into it for another fiscal year. 177 178 Supervisor Davis noted that the Ryan Homes need to be removed. He also mentioned the conservation 179 area that the builders said would have grass; he will include it on the punch list for Ryan Homes. 180 181 182 7. AUDIENCE QUESTIONS, COMMENTS AND DISCUSSION FORUM 183 184 There were no audience questions or comments. 185 186 187 8. ADJOURNMENT 188 189 MOTION TO: Adjourn at 11:42 p.m. 190 MADE BY: Supervisor Rohrback 191 SECONDED BY: Supervisor Von Hatten 192 DISCUSSION: None Further 193 RESULT: Called to Vote: Motion PASSED 194 3/0 – Motion Passed Unaminously 195 196
425 CHAMPION’S RESERVE COMMUNITY DEVELOPMENT DISTRICT Minutes of the Regular Meeting May 18, 2021 Page 6
197 *Please note the entire meeting is available on disc. 198 199 *These minutes were done in a summary format. 200 201 *Each person who decides to appeal any decision made by the Board with respect to any matter considered 202 at the meeting is advised that person may need to ensure that a verbatim record of the proceedings is made, 203 including the testimony and evidence upon which such appeal is to be based. 204 205 Meeting minutes were approved at a meeting by vote of the Board of Supervisors at a publicly noticed 206 meeting held on ______. 207 208 209 Signature Signature 210 211 212 Printed Name Printed Name 213 214 Title: Title: 215 □ Chair □ Secretary 216 □ Vice Chair □ Assistant Secretary 217 218 Recorded by Records Administrator 219 220 221 Signature 222 223 224 Date
Official District Seal
436 May--2021 Meeting Champions Reserve Community Development District Summary of Operations and Maintenance Invoices
Invoice/Account Vendor Vendor Number Amount Total Comments/Description
Monthly Contract
Meritus Districts 10562 $ 2,333.33 Management Services - May
Monthly Contract Sub-Total $ 2,333.33
Variable Contract
Hanson Walter & Associates, Inc. 5278245 $ 125.00 Professional Services - April
IPFS Corporation GAA A74779 050121 $ 819.45 Insurance Payment - April
Variable Contract Sub-Total $ 944.45
Utilities
Utilities Sub-Total $ 0.00
Regular Services
IPFS Corporation GAA A74779 050521 $ 819.45 Insurance Payment - May
Supervisor: James Rohrbach JR051821 $ 200.00 Supervisor Fee - 05/18/21
Supervisor: Kyle Davis KD051821 $ 200.00 Supervisor Fee - 05/18/21
Supervisor: Richard Von Hatten RV051821 $ 200.00 $ 600.00 Supervisor Fee - 05/18/21
Regular Services Sub-Total $ 1,419.45
Additional Services
Meritus Districts 10616 $ 285.84 Ad in the Ledger - 05/07/21
Meritus Districts 10617 $ 79.88 $ 365.72 Meeting Room - 05/07/21
Additional Services Sub-Total $ 365.72
TOTAL: $ 5,062.95
Approved (with any necessary revisions noted):
44 May--2021 Meeting Champions Reserve Community Development District Summary of Operations and Maintenance Invoices
Invoice/Account Vendor Vendor Number Amount Total Comments/Description
Signature Printed Name
Title (check one): [ ] Chairman [ ] Vice Chairman [ ] Assistant Secretary
45 46 47 48 49 50 51 52 53 54 55 June--2021 Meeting Champions Reserve Community Development District Summary of Operations and Maintenance Invoices
Invoice/Account Vendor Vendor Number Amount Total Comments/Description
Monthly Contract
Meritus Districts 10623 $ 2,333.33 Management Services - June
Monthly Contract Sub-Total $ 2,333.33
Variable Contract
Hanson Walter & Associates, Inc. 5278732 $ 1,393.25 Professional Services - May
IPFS Corporation GAA A74779 060121 $ 819.45 Insurance Payment - May
Variable Contract Sub-Total $ 2,212.70
Utilities
Utilities Sub-Total $ 0.00
Regular Services
Regular Services Sub-Total $ 0.00
Additional Services
Additional Services Sub-Total $ 0.00
TOTAL: $ 4,546.03
Approved (with any necessary revisions noted):
Signature Printed Name
Title (check one):
56 June--2021 Meeting Champions Reserve Community Development District Summary of Operations and Maintenance Invoices
Invoice/Account Vendor Vendor Number Amount Total Comments/Description
[ ] Chairman [ ] Vice Chairman [ ] Assistant Secretary
57 58 59 60 61 July--2021 Meeting Champions Reserve Community Development District Summary of Operations and Maintenance Invoices
Invoice/Account Vendor Vendor Number Amount Total Comments/Description
Monthly Contract
Meritus Districts 10665 $ 2,352.83 Management Services - July
Monthly Contract Sub-Total $ 2,352.83
Variable Contract
IPFS GAA A74779 070121 $ 819.45 Insurance Payment - July
Variable Contract Sub-Total $ 819.45
Utilities
Utilities Sub-Total $ 0.00
Regular Services
US Bank 6172402 $ 4,040.63 Series 2016 Trust Fee - 06/01/21-05/31/22 - 06/25/21
Regular Services Sub-Total $ 4,040.63
Additional Services
Optimal Outsource OPT0581060 $ 98.79 Printing, Inserting & Mailing - 07/15/21
Optimal Outsource OPT0581094 $ 98.79 $ 197.58 Printing, Inserting & Mailing - 07/15/21
Additional Services Sub-Total $ 197.58
TOTAL: $ 7,410.49
Approved (with any necessary revisions noted):
62 July--2021 Meeting Champions Reserve Community Development District Summary of Operations and Maintenance Invoices
Invoice/Account Vendor Vendor Number Amount Total Comments/Description
Signature Printed Name
Title (check one): [ ] Chairman [ ] Vice Chairman [ ] Assistant Secretary
63 64 65 66 67 68 69 70
Champions Reserve Community Development District
Financial Statements (Unaudited)
Period Ending July 31, 2021
Meritus Districts 2005 Pan Am Circle ~ Suite 300 ~ Tampa, Florida 33607 Phone (813) 873-7300 ~ Fax (813) 873-7070
71 Champions Reserve CDD Fund Report As of 7/31/2021 (In Whole Numbers)
Debt Service Fund - General Long-Term General Fund Series 2016 General Fixed Assets Debt Total
Assets Cash--Operating Account 3,376 0 0 0 3,376 Due From Developer 0 0 0 0 0 Due From General Fund 0 0 0 0 0 Due From Debt Service 0 0 0 0 0 Investments - Revenue 2016 (5000) 0 123,214 0 0 123,214 Investments - Interest 2016 (5001) 0 0 0 0 0 Investments - Sinking 2016 (5002) 0 0 0 0 0 Investments - Reserve 2016 (5003) 0 90,656 0 0 90,656 Investments - Prepayment 2016 (5004) 0 656 0 0 656 Prepaid Items 0 0 0 0 0 Prepaid General Liability Insurance 0 0 0 0 0 Prepaid Professional Liability Insurance 0 0 0 0 0 Prepaid Trustee Fees 3,367 0 0 0 3,367 Prepaid Property Insurance 0 0 0 0 0 Construction Work in Progress 0 0 2,330,568 0 2,330,568 Amount Available-Debt Service 0 0 0 301,750 301,750 Amount To Be Provided--Debt Service 0 0 0 2,193,250 2,193,250 Other 0 0 0 0 0 Total Assets 6,743 214,526 2,330,568 2,495,000 5,046,837
Liabilities Accounts Payable 198 0 0 0 198 Accounts Payble-Other 0 0 0 0 0 Unearned Revenues 5,273 0 0 0 5,273 Due To General Fund 0 0 0 0 0 Due To Debt Service Fund 0 0 0 0 0 Accrued Expenses Payable 0 0 0 0 0 Deposits 0 0 0 0 0 Due to Developer 0 0 0 0 0 Other Current Liabilities 0 0 0 0 0 Revenue Bond--Long Term--Series 2016 0 0 0 2,495,000 2,495,000 Unearned Revenues 0 0 0 0 0 Total Liabilities 5,471 0 0 2,495,000 2,500,471
Fund Equity & Other Credits Fund Balance-All Other Reserves 0 299,803 0 0 299,803 Fund Balance-Unreserved 535 0 0 0 535 Investmeent in General Fixed Assets 0 0 2,330,568 0 2,330,568 Other 738 (85,277) 0 0 (84,539) 72 Total Fund Equity & Other Credits 1,273 214,526 2,330,568 0 2,546,367 Champions Reserve CDD Fund Report As of 7/31/2021 (In Whole Numbers)
Debt Service Fund - General Long-Term General Fund Series 2016 General Fixed Assets Debt Total
Total Liabilities & Fund Equity 6,743 214,526 2,330,568 2,495,000 5,046,837
73 Champions Reserve CDD Statement of R&E 001 - General Fund From 10/1/2020 Through 7/31/2021 (In Whole Numbers)
Percent Total Total Budget Budget Total Budget - Current Period Variance - Remaining - Original Actual Original Original
Revenues Special Assessments - Service Charges O&M Assessments-Tax Roll 50,200 50,327 127 0 % Interest Earnings Interest Earnings 0 16 16 0 % Total Revenues 50,200 50,343 143 0 %
Expenditures Legislative Supervisor Fees 0 600 (600) 0 % Financial & Administrative District Manager 27,500 22,917 4,583 17 % District Engineer 500 2,442 (1,942) (388)% Disclosure Report 3,000 3,000 0 0 % Trustee Fees 4,500 3,367 1,133 25 % Accounting Services 0 263 (263) 0 % Auditing Services 5,500 4,000 1,500 27 % Postage, Phone, Faxes, Copies 250 255 (5) (2)% Public Officials Insurance 1,378 2,227 (849) (62)% Legal Advertising 700 1,847 (1,147) (164)% Bank Fees 200 15 185 93 % Dues, Licenses, & Fees 175 505 (330) (189)% Office Supplies 0 104 (104) 0 % Web Administration 500 417 83 17 % Legal Counsel District Counsel 1,600 0 1,600 100 % Other Physical Environment Property & Casualty Insurance 4,397 7,647 (3,250) (74)% Total Expenditures 50,200 49,606 594 1 %
Excess of Revenues Over (Under) Expenditures 0 738 738 0 %
Fund Balance, Beginning of Period 0 535 535 0 %
Fund Balance, End of Period 0 1,273 1,273 0 %
74 Champions Reserve CDD Statement of R&E 200 - Debt Service Fund - Series 2016 From 10/1/2020 Through 7/31/2021 (In Whole Numbers)
Percent Total Total Budget Budget Total Budget - Current Period Variance - Remaining - Original Actual Original Original
Revenues Special Assessments - Capital Improvements Debt Serivce Assessments-Tax Roll 181,125 181,743 618 0 % Interest Earnings Interest Earnings 0 12 12 0 % Total Revenues 181,125 181,754 629 0 %
Expenditures Debt Service Payments Interest 126,125 127,031 (906) (1)% Principal 55,000 50,000 5,000 9 % Prepayments 0 90,000 (90,000) 0 % Total Expenditures 181,125 267,031 (85,906) (47)%
Excess of Revenues Over (Under) Expenditures 0 (85,277) (85,277) 0 %
Fund Balance, Beginning of Period 0 299,803 299,803 0 %
Fund Balance, End of Period 0 214,526 214,526 0 %
75 Champions Reserve CDD Statement of R&E 900 - General Fixed Assets From 10/1/2020 Through 7/31/2021 (In Whole Numbers)
Percent Total Total Budget Budget Total Budget - Current Period Variance - Remaining - Original Actual Original Original
Fund Balance, Beginning of Period 0 2,330,568 2,330,568 0 %
Fund Balance, End of Period 0 2,330,568 2,330,568 0 %
76 Champions Reserve CDD Statement of R&E 950 - General Long-Term Debt From 10/1/2020 Through 7/31/2021 (In Whole Numbers)
Percent Total Total Budget Budget Total Budget - Current Period Variance - Remaining - Original Actual Original Original
Fund Balance, Beginning of Period 0 2,495,000 2,495,000 0 %
Fund Balance, End of Period 0 2,495,000 2,635,000 0 %
77 Champions Reserve CDD Reconcile Cash Accounts
Summary
Cash Account: 10101 Cash--Operating Account Reconciliation ID: 07/31/21 Reconciliation Date: 7/31/2021 Status: Locked
Bank Balance 3,375.89
Less Outstanding Checks/Vouchers 0.00
Plus Deposits in Transit 0.00
Plus or Minus Other Cash Items 0.00
Plus or Minus Suspense Items 0.00
Reconciled Bank Balance 3,375.89
Balance Per Books 3,375.89
Unreconciled Difference 0.00
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78 Champions Reserve CDD Reconcile Cash Accounts
Detail
Cash Account: 10101 Cash--Operating Account Reconciliation ID: 07/31/21 Reconciliation Date: 7/31/2021 Status: Locked
Cleared Checks/Vouchers
Document Number Document Date Document Description Document Amount Payee
0239 6/23/2021 Series 2016 FY21 Tax Dist ID 902.27 Champions Reserve CDD 9 0240 7/1/2021 System Generated 2,352.83 Meritus Districts Check/Voucher 0241 7/15/2021 System Generated 819.45 IPFS Corporation Check/Voucher 0242 7/15/2021 System Generated 4,040.63 US Bank Check/Voucher
Cleared Checks/Vouchers 8,115.18
79