2018-09-18 Bramley PC Minutes Final Page 1 of 15 12St September 2018
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BRAMLEY PARISH COUNCIL Minutes of the Meeting of the Council Date: Tuesday 18th September 2018 Time: 7.30pm Place: Bramley Room, Bramley Village Hall Present: Cllr Durrant (Chair) Cllr Bell (Vice-Chair) Cllr Tomblin (Vice- Chair) Cllr Ansell Cllr Capel Cllr Flooks Cllr Marshall In attendance: Maxta Thomas (Clerk) 6 member of the public Cllr Robinson (Borough) Apologies: Cllr Whorton Cllr Rowland (Borough) Cllr Vaughan (County) Action 1 Apologies for Absence As listed above. 2 Declarations of Interest None. 3 Minutes of the Last Parish Council Meeting 3.1 The minutes of the meeting held on 17th July 2018 were unanimously agreed to be a true and accurate record. The minutes were signed by the Chairman. 3.2 Matters arising None. 4 Open Forum Cllr Durrant invited comments and questions from the public. The following questions were asked: None. 5 Planning & Development 5.1 Summary of Planning Committee meeting – Cllr Flooks gave a brief summary of the Planning Committee meeting held on 30th August 2018 (see draft minutes at appendix A). 5.2 New Planning applications 18/02491/HSE – Barefoot House, Olivers Lane, Bramley Erection of garden shed/store No objections unanimously agreed. Clerk to process. Clerk 5.3 Update of Minchens Lane development – it was noted that planning permission has been granted for the phase 4 reserved matters application. Cllr Flooks has requested a meeting with Persimmon about the s.106 Cllr Flooks/ requirements, and the Clerk is chasing officers at BDBC for a meeting with Clerk them about the same. Cllr Tomblin has confirmed that payments already made against the transport component of the s.106 agreement were made to HCC 2018-09-18 Bramley_PC_Minutes final Page 1 of 15 12st September 2018 Action Highways, and that any further payments for this component will also go to Highways. Cllr Flooks has queried with Highways about the access to the development, which is not functioning as it should. A reply is awaited. Cllr Durrant has been in touch with key contact for the site and Cllr Durrant/ highlighted a number of issues with regards to the bridges, the ditch, and Clerk the low level lighting. This needs to be followed up. Cllr Bell highlighted that no reply has been received about the foul water provision at the site. Clerk to check with the planning officer and Cllr Bell will check with Thames Water. Cllr Bell/Clerk 5.4 Upper Cufaude Farm proposals – the public exhibition held on 17th September was noted. Most councillors were able to attend this at some point during the day. Cllrs Bell and Tomblin gave a summary of the information gathered from the exhibition: Only the west side of the site is being considered for development at present – the east side will be considered at a later date. There will be no access into Cufaude Lane. The HCC representative was asked about the planned access for the development – a solution is apparently in place, although Bramley PC has not seen this as yet. It was noted that the HCC approved solution for the Minchens Lane development is not working as expected. Attention should be paid to the traffic study once the planning application is in. The national cycle path through Cufaude Lane may be re-routed through the development. Developers believe there should be a junior school on the site. An alternative site for a new junior school is at the Redlands site (near the Basingstoke Incinerator). However, HCC have given no indication of where the school is likely to be sited, or even if there will be a new school. If the school is not agreed, this will put severe pressure on both Bramley School and Four Lanes at Chineham. All 350 dwellings will be two storey. No slate rooves, brick and flint design is proposed. Cllrs believe that Croudace will take not of and respect the Neighbourhood Plan. HCC representative was asked why the west side of the site was not being considered at present, but no conclusive answer was given. Cllr Tomblin noted that there are considerable issues (noise abatement, flooding, etc) with this area, which will be difficult to overcome. Flooding and drainage – HCC view is that any excess water will be expelled from site through existing aquifers and Bow Brook. CT stated that HCC responses will need to be watched. Green space is where it is as the developers do not wish to interfere with the National Trust view from the Vyne; however, this needs to be watched given that there may be more development on the west side of the site. CIL money from site should be going to Bramley PC. However this needs to be confirmed. The Parish should also be getting the precept for the development. 2018-09-18 Bramley_PC_Minutes final Page 2 of 15 12st September 2018 Action It was also noted that Bramley has a number of community facilities and does not really need more; this should be checked when the application is submitted, and when the s.106 requirements are published. The outline planning application is due by the end of the year. Cllrs felt that a meeting between Bramley PC, the developers, and BDBC officers should be considered once the outline planning application is in. Ward councillors to assist at the appropriate time. Clerk IT was noted that the exhibition might be considered by Croudace as consulting with Parish Council – this is not the case. However, as stated above, a meeting with Croudace is to be requested when the outline application goes in. 5.5 Update on Planning Enforcements - no new date has been scheduled at present for the planning and enforcement appeals for Cufaude Lane. It was noted that there has been new activity at the site in the last few weeks. BDBC enforcement officers are aware of this and are taking the necessary legal measures. Unfortunately the site is not covered by the new Borough-wide injunction against unlawful encampments as it is already covered by its own separate injunction. Residents in Cufaude Lane have met with BDBC officers, which has set up a dialogue between the two. 6 Parish Environment 6.1 Concrete blocks at Bramley Green Road – The new Borough-wide injunction against unlawful encampments was noted. New encampments since this was implemented have been moved on by the police very quickly. Therefore, Cllr Durrant proposed removing the blocks at Bramley Green Road. This was unanimously agreed. Clerk to take forward. The tree trunk to be left in place. Clerk There was some debate about installing a stronger gate at the site. Cllr Bell proposed leaving the gate as it is – this was unanimously agreed. 6.2 Procedures for dealing with unlawful encampments – a draft document has been distributed to all councillors, outlining reporting procedures. Cllr Durrant felt that it should be made very clear that any resident reporting an incident should be strongly encouraged to report it directly with the responsible authority, as this will carry as much weight as any report from the Parish Council. Relevant authorities should be listed on policy, with names and contact information. Clerk to make changes and distribute for approval. Clerk 6.3 Update on WW1 commemorations – Cllr Bell gave an update. Silent soldier silhouettes have been erected around the village, and have been well received by residents. A nurse silhouette is on order, but delivery is not expected for another 2 and a half weeks. th Plans for the beacon ceremony on 11 November are almost complete. An item has been submitted for the next issue of the parish magazine, and a poster is almost ready for display on the noticeboards and website. A risk assessment for the event is being prepared, and will need to be formally agreed at the October PC meeting. Catering will cost approximately £800 including prosecco and soup. This was unanimously approved. 2018-09-18 Bramley_PC_Minutes final Page 3 of 15 12st September 2018 Action Church bells may not be rung as there is a problem with the church tower – this is ongoing. A British Legion flag is required – Cllr Bell Cllr Bell to speak with the Church. 6.4 Poppy Wreath – the Clerk confirmed that a poppy wreath has been reserved for the Parish Council ready for the Remembrance Day service on th 11 November. Cllr Durrant proposed a donation of £200, and this was Clerk unanimously agreed. Clerk to process. 7 Clerk’s report & Administration 7.1 IT Project update -see appendix B. Cllr Ansell gave a verbal report. On hold until the PC contract terms and conditions are approved. These should be sent again to all councillors for comment. Clerk 7.2 Parish magazine article – Cllr Tomblin is due to write the next article. The deadline is 15th October. Cllr Tomblin 7.3 Casual Vacancy – the Clerk confirmed that a formal election has not been requested, and that the Council is now free to co-opt a new councillor. She confirmed that there are three possible candidates, and that co- option could take place at the October meeting – this was unanimously agreed. Details of the candidates will be distributed to all councillors Clerk ahead of the meeting. 7.4 Litter Warden salary review – the Clerk confirmed that the grant from BDBC for this year is £4071. This represents an increase per hour from £7.50 to £7.83, in line with the national living wage. Cllr Durrant proposed the increase in salary, to be backdated to April 2018. This was seconded by Cllr Capel and unanimously agreed. Clerk to Clerk take forward. Litter on the back lanes was noted – Clerk to contact Lengthsman for Clerk action.