APPROVED Minutes of a Regular Meeting Pittsfield Charter Township Board of Trustees, May 26, 2010 E.A. Jackson Morris Hall

APPROVED

Minutes of a Regular Meeting Pittsfield Charter Township Board of Trustees, May 26, 2010 E.A. Jackson Morris Hall, The Robert A. Lillie Service Center 6201 W. Michigan Avenue, Ann Arbor, Michigan 48108 Members Present: Grewal, Israel, Scribner, Ferguson, Hunt. Members Absent: Krone, Yi. Others Present: Yolanda Holmes(Recording Clerk), Dan Cooperrider, Vanesa Arellano, Gulmaro Arellano, Christina Lirones, Stephen Berger, Andrea Brown-Harrison. ______

1. Call Meeting to Order Supervisor Grewal called the meeting to order at 6:30 p.m. A quorum was present.

2. Pledge of Allegiance Led by Supervisor Grewal.

3. Roll Call Trustee Krone and Trustee Yi absent. Supervisor Grewal added item 10.2 and added the words “to receive and file” to item 9.1. Motion by Treasurer Scribner, supported by Trustee Ferguson, to amend the agenda. MOTION CARRIED. 4. Public Comment I None. 4.1 Board Response to Public Comment I 5. Approval of Minutes

5.1 Approve Minutes of the Regular Meeting held on May 12, 2010. Motion by Clerk Israel, supported by Trustee Ferguson, to approve minutes of the regular meeting held on May 12, 2010. MOTION CARRIED. 5.2 Receive the Synopsis of the Working Session held on May 12, 2010. Motion by Trustee Ferguson, supported by Clerk Israel, to receive the synopsis of the working session held on May 12, 2010. MOTION CARRIED.

6. Public Hearings/Presentations/Proclamations

7. Communications PITTSFIELD CHARTER TOWNSHIP Board of Trustees 2 Minutes for a Regular Meeting Held May 26, 2010

8. Consent Agenda 8.1 Approve payment of payables, check #69676 through #69752 in the amount of $399,738.71, check #69753 through #69695 in the amount of $162,772.98. 8.2 Receive the April 2010 Revenue/Expenditure Report. Motion by Clerk Israel, supported by Trustee Ferguson, to approved the consent agenda. MOTION CARRIED.

9. Items from the Treasurer

9.1 Update: To Receive and File Quarterly Cash Balances.

Motion by Clerk Israel, supported by Trustee Hunt, to receive and file quarterly cash balances.

MOTION CARRIED.

10. Items from the Clerk 10.1 Establish a special revenue fund, number 264, for the 800 MHz Communications Fund effective January 1, 2010. Res. #10-40. Motion by Clerk Israel, supported by Trustee Ferguson, to establish a special revenue fund, number 264, for the 800 MHz Communications Fund effective January 1, 2010. Res. #10-40. (See attachment #1). ROLL CALL VOTE: AYES: Grewal, Israel, Scribner, Ferguson, Hunt. NAYS: None. ABSENT: Krone, Yi. ABSTAIN: None. MOTION CARRIED. 10.2 Approve the Class C Liquor License request from MI Zarape II LLC as submitted. Motion by Clerk Israel, supported by Trustee Hunt, to approve the Class C Liquor License request from MI Zarape II LLC as submitted. (See attachment #2). ROLL CALL VOTE: AYES: Grewal, Israel, Scribner, Ferguson, Hunt. NAYS: None. ABSENT: Krone, Yi. ABSTAIN: None. MOTION CARRIED. 11. Items from the Supervisor 11.1 Proposal from Liquiforce Services (USA) for sewer repair in an amount not to exceed $52,000. PITTSFIELD CHARTER TOWNSHIP Board of Trustees 3 Minutes for a Regular Meeting Held May 26, 2010

Motion by Clerk Israel, supported by Treasurer Scribner, to approve proposal from Liquiforce Services (USA) for sewer repair in an amount not to exceed $52,000. Director Luptowski comments. MOTION CARRIED. 11.2 Authorize the Supervisor to approve payment for Engineer’s Certificate Number 4, for the Washtenaw Heights water main construction project. Motion by Treasurer Scribner, supported by Trustee Ferguson, to authorize the Supervisor to approve payment for Engineer’s Certificate Number 4, for the Washtenaw Heights water main construction project. Trustee Ferguson comments. Director Luptowski comments. MOTION CARRIED. 11.3 Purchase perennials from Christensen’s Plant Center for Hickory Woods Park Development Phase I. Motion by Trustee Hunt, supported by Trustee Ferguson, to approve purchase of perennials from Christensen’s Plant Center for Hickory Woods Park Development Phase I. MOTION CARRIED. 11.4 Authorize the Supervisor and Clerk to contract with Beckett & Raeder, Inc. as prime consultants for the Michigan Department of Natural Resources & the Environment (DNRE) Trust Fund Grant Project – Hickory Woods Park Development Phase II. Motion by Clerk Israel, supported by Trustee Ferguson, to authorize the Supervisor and Clerk to contract with Beckett & Raeder, Inc. as prime consultants for the Michigan Department of Natural Resources & the Environment (DNRE) Trust Fund Grant Project – Hickory Woods Park Development Phase II. MOTION CARRIED. 11.5 Ratify the final agreement with the Pittsfield Charter Township Police Officers Association (POAM) and authorize the Supervisor and Clerk to enter into contract. Res. #10-36. Motion by Treasurer Scribner, supported by Clerk Israel, to ratify the final agreement with the Pittsfield Charter Township Police Officers Association (POAM) and authorized the Supervisor and Clerk to enter into contract. Res. #10-36. (See attachment #3). ROLL CALL VOTE: AYES: Grewal, Israel, Scribner, Ferguson, Hunt. NAYS: None. ABSENT: Krone, Yi. PITTSFIELD CHARTER TOWNSHIP Board of Trustees 4 Minutes for a Regular Meeting Held May 26, 2010

ABSTAIN: None. MOTION CARRIED. 11.6 Ratify the final agreement with the Pittsfield Charter Township Police Officers Labor Council (POLC) representing the Pittsfield Charter Township Police Lieutenants and Sergeants Association and authorize the Supervisor and Clerk to enter into contract. Res. #10-37. Motion by Trustee Ferguson, supported by Treasurer Scribner, to ratify the final agreement with the Pittsfield Charter Township Police Officers Labor Council (POLC) representing the Pittsfield Charter Township Police Lieutenants and Sergeants Association and authorized the Supervisor and Clerk to enter into contract. Res. #10- 37. (See attachment #4). ROLL CALL VOTE: AYES: Grewal, Israel, Scribner, Ferguson, Hunt. NAYS: None. ABSENT: Krone, Yi. ABSTAIN: None. MOTION CARRIED. 11.7 Ratify the final agreement with the Pittsfield Charter Township Police Officers Labor Council (POLC) representing the Pittsfield Charter Township Police Clerk/Dispatchers Association and authorize the Supervisor and Clerk to enter into contract. Res. #10-38. Motion by Clerk Israel, supported by Trustee Ferguson, to ratify the final agreement with the Pittsfield Charter Township Police Officers Labor Council (POLC) representing the Pittsfield Charter Township Police Clerk/Dispatchers Association and authorized the Supervisor and Clerk to enter into contract. Res. #10-38. (See attachment #5). ROLL CALL VOTE: AYES: Grewal, Israel, Scribner, Ferguson, Hunt. NAYS: None. ABSENT: Krone, Yi. ABSTAIN: None. MOTION CARRIED. Supervisor Grewal comments. 12. Unfinished Business 13. New Business 13.1 Closed Executive Session for discussion on the pending labor contract with the Pittsfield Charter Township, American Federation of State and Municipal Employees (AFSCME) Local 3451. Motion by Clerk Israel, supported by Trustee Ferguson, to move into closed session to consult with the Township’s Labor Relations to discuss the tentative contract between Pittsfield Charter Township and the AFSCME Local 3451. Discussing this tentative contract in an open meeting could have a detrimental financial effect on the position of the Township. PITTSFIELD CHARTER TOWNSHIP Board of Trustees 5 Minutes for a Regular Meeting Held May 26, 2010

ROLL CALL VOTE: AYES: Grewal, Israel, Scribner, Ferguson, Hunt. NAYS: None. ABSENT: Krone, Yi. ABSTAIN: None. MOTION CARRIED. Motion by Clerk Israel, supported by Trustee Ferguson, to return to open session. ROLL CALL VOTE: AYES: Grewal, Israel, Scribner, Ferguson, Hunt. NAYS: None. ABSENT: Krone, Yi. ABSTAIN: None. MOTION CARRIED. Board returns to open session at 7:18 p.m. 13.2 Ratify the tentative agreement with the Pittsfield Charter Township Chapter, American Federation of State and Municipal Employees (AFSCME) Local 3451. Res. #10-41. Motion by Treasurer Scribner, supported by Clerk Israel, to ratify the tentative agreement with the Pittsfield Charter Township Chapter American Federation of State and Municipal Employees (AFSCME) Local 3451. Res. #10-41. (See attachment #6). ROLL CALL VOTE: AYES: Grewal, Israel, Scribner, Ferguson, Hunt. NAYS: None. ABSENT: Krone, Yi. ABSTAIN: None. MOTION CARRIED. Supervisor Grewal comments. 14. Liaison Reports

Supervisor Grewal comments regarding the Natural Resources Commission. 15. Public Comment II Yolanda Holmes, Department Assistant II, Chief Steward Pittsfield Charter Township Chapter of AFSCME Local 3451, comments regarding tentative agreement. 15.1 Board Response to Public Comment II Treasurer Scribner comments. 16. Adjournment by Supervisor Grewal at p.m. Motion by Clerk Israel, supported by Trustee Ferguson, to adjourn the meeting. MOTION CARRIED. PITTSFIELD CHARTER TOWNSHIP Board of Trustees 6 Minutes for a Regular Meeting Held May 26, 2010

______Yolanda Holmes, Department Assistant Recording Clerk Pittsfield Charter Township

______Alan Israel, Clerk Pittsfield Charter Township

______Mandy Grewal, Supervisor Pittsfield Charter Township

MINUTES APPROVED AS PRESENTED AT THE PITTSFIELD CHARTER TOWNSHIPBOARD OF TRUSTEES MEETING HELD JUNE 9, 2010. PITTSFIELD CHARTER TOWNSHIP Board of Trustees Meeting Held May 26, 2010 ATTACHMENT #1 PITTSFIELD CHARTER TOWNSHIP WASHTENAW COUNTY MICHIGAN RES #10-40 RESOLUTION TO ESTABLISH 800 MHZ COMMUNICATIONS FUND SPECIAL REVENUE FUND 264

Minutes of a Regular Meeting of the Township Board of Pittsfield Charter Township, Washtenaw County, Michigan held at the Township Administration Building, 6201 W. Michigan Ave., in said Township, on the 26th day of May, 2010. Members Present: Grewal, Israel, Scribner, Ferguson, Hunt. Members Absent: Krone, Yi.

The following preamble and resolution was offered by Member Israel and supported by Member Ferguson.

Whereas, The 800 MHz Communications Fund may be found in any county or local unit having budgetary authority over an agency that provides 800 MHz radio services. This fund is used to account for earmarked revenue for 800 MHz radio service under the provisions of Public Act 29 of 1994, being Section 484.1101 to 484.1707 of the Compiled Laws of 1994, as amended.

Whereas, The 800 MHz Communications Fund may be established by resolution of the governing body of the county or local unit. It accounts for the assets, liabilities, revenue, and expenditures authorized by the 800 MHz Communications contract.

Whereas, Money for the operation of this fund is provided by the service provider. Expenditures made pursuant to this act are to be used exclusively for the operation of the 800 MHz radio system. Separate activity numbers must be used for the management of the 800 MHz radio system.

Whereas, The cash and investments of the 800 MHz Communications Fund are subject to the requirements of PA 20 of 1943, as amended, (MCL 129.91), and may be included in a pooled cash and investment.

Whereas, The 800 MHz Communications Fund must operate only with a budget adopted by the Township Board as required by PA 2 of 1968, as amended, (MCL 141.421 et al).

Whereas, All claims (expenditures) must be approved by the county or local unit board pursuant to MCL 46.11 (g), 46.71, 46.53 and 46.63.

Now, therefore, be it resolved; that the Township Board hereby establishes a special revenue fund, number 264 for the 800 MHz Communications Fund effective January 1, 2010. ROLL CALL VOTE: AYES: Grewal, Israel, Scribner, Ferguson, Hunt NAYS: None ABSENT: Krone, Yi ABSTAIN: None RESOLUTION DECLARED ADOPTED ______Alan Israel, Clerk Pittsfield Charter Township Date: May 26, 2010 PITTSFIELD CHARTER TOWNSHIP Board of Trustees Meeting Held May 26, 2010 ATTACHMENT #1 CERTIFICATE

I, Alan Israel hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Township Board of Pittsfield Charter Township, County of Washtenaw, State of Michigan, at a Regular Meeting held on May 26, 2010, and that said meeting was conducted and public notice of said meeting was given pursuant to and in full compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were kept and will be or have been made available as required by said Act.

______Alan Israel, Clerk Pittsfield Charter Township

DATED: May 26, 2010

PITTSFIELD CHARTER TOWNSHIP Board of Trustees Meeting Held May 26, 2010 ATTACHMENT #2 PITTSFIELD CHARTER TOWNSHIP Board of Trustees Meeting Held May 26, 2010 ATTACHMENT #3 PITTSFIELD CHARTER TOWNSHIP WASHTENAW COUNTY, MICHIGAN RES # 10 - 36 A RESOLUTION APPROVING THE AGREEMENT WITH THE PITTSFIELD CHARTER TOWNSHIP POLICE OFFICERS ASSOCIATION OF MICHIGAN AND PITTSFIELD CHARTER TOWNSHIP FOR THE FIVE YEAR PERIOD JANUARY 1, 2010 THROUGH DECEMBER 31, 2014.

Minutes of a Regular Meeting of the Township Board for Pittsfield Charter Township, Washtenaw County, Michigan, held at the Pittsfield Township Administration Building, located at 6201 W. Michigan Avenue, in said Township on Wednesday the 26th day of May, 2010 at 6:30pm.

Present: Grewal, Scribner, Ferguson, Israel, Hunt Absent: Krone, Yi

The following preamble and resolution were offered by Member Scribner and supported by Member Israel.

WHEREAS, in September, 2009, Administration and Human Resources/Labor Relations convened to develop a preliminary negotiating strategy for the Pittsfield Police Officers Association of Michigan which was set to expire on 12/31/2009 after an agreed upon extension between the parties; and,

WHEREAS, the vision for the process was “To create a product and process that both the union and management are satisfied with”; and,

WHEREAS, the guiding principles that were followed include partnership, engagement, fit with the financial projections, employee morale, professional approach, measures of success / checkpoints, and communication; and,

WHEREAS, it is clear that the vision and guiding principles assisted both parties in building trust, through full-disclosure, and enhancing communication to reach the settlements in the professional manner and timeframe that had been determined; and

WHEREAS, the collective bargaining agreement with Pittsfield Township Police Officers Association of Michigan expired December 31, 2009 after an agreed upon extension between the parties; and,

WHEREAS, the bargaining unit consists of twenty-nine (29) Road Patrol Officers of the Pittsfield Charter Township Department of Public Safety; and,

NOW THEREFORE BE IT RESOLVED that the Pittsfield Charter Township Board of Trustees hereby approves the tentative agreement with Pittsfield Township Police PITTSFIELD CHARTER TOWNSHIP Board of Trustees Meeting Held May 26, 2010 ATTACHMENT #3 Officers Association of Michigan and Pittsfield Charter Township for the period January 1, 2010 through December 31, 2014 as attached hereto and made a part hereof,

BE IT FURTHER RESOLVED that the Supervisor and the Clerk are authorized to sign the new collective bargaining agreement.

ROLL CALL VOTE: Ayes: Grewal, Israel, Scribner, Ferguson, Hunt. Nays: None. Absent: Krone, Yi. Abstain: None. RESOLUTION DECLARED ADOPTED ______Alan Israel, Clerk Mandy Grewal, Supervisor Pittsfield Charter Township Pittsfield Charter Township

DATED: May 27, 2010 PITTSFIELD CHARTER TOWNSHIP Board of Trustees Meeting Held May 26, 2010 ATTACHMENT #3

CERTIFICATE

______Alan Israel, Clerk Pittsfield Charter Township

DATED: May 26, 2010

PITTSFIELD CHARTER TOWNSHIP Board of Trustees Meeting Held May 26, 2010 ATTACHMENT #4 PITTSFIELD CHARTER TOWNSHIP WASHTENAW COUNTY, MICHIGAN RES # 10 - 37 A RESOLUTION APPROVING THE AGREEMENT WITH THE PITTSFIELD CHARTER TOWNSHIP POLICE OFFICERS LABOR COUNCIL – LIEUTENANTS AND SERGEANTS DIVISION AND PITTSFIELD CHARTER TOWNSHIP FOR THE FIVE YEAR PERIOD JANUARY 1, 2010 THROUGH DECEMBER 31, 2014.

Minutes of a Special Meeting of the Township Board for Pittsfield Charter Township, Washtenaw County, Michigan, held at the Pittsfield Township Administration Building, located at 6201 W. Michigan Avenue, in said Township on Wednesday the 26th day of May, 2010 at 6:30pm. Present: Grewal, Israel, Scribner, Ferguson, Hunt. Absent: Krone, Yi.

The following preamble and resolution were offered by Member Ferguson and supported by Member Scribner.

WHEREAS, in September, 2009, Administration and Human Resources/Labor Relations convened to develop a preliminary negotiating strategy for the Pittsfield Police Officers Labor Council – Lieutenants and Sergeants Division which was set to expire on 12/31/2009 after an agreed upon extension between the parties; and,

WHEREAS, the vision for the process was “To create a product and process that both the union and management are satisfied with”; and,

WHEREAS, the collective bargaining agreement with Pittsfield Police Officers Labor Council Lieutenants and Sergeants Division expired December 31, 2009 after an agreed upon extension between the parties; and,

WHEREAS, the bargaining unit consists of all full-time Lieutenants and Sergeants of the Pittsfield Township Police Department, but excluding the Deputy Director-Police Services; and,

PITTSFIELD CHARTER TOWNSHIP Board of Trustees Meeting Held May 26, 2010 ATTACHMENT #4 NOW THEREFORE BE IT RESOLVED that the Pittsfield Charter Township Board of Trustees hereby approves the agreement with Pittsfield Township Police Officers Labor Council - Lieutenants and Sergeants Division and Pittsfield Charter Township for the period January 1, 2010 through December 31, 2014 as attached hereto and made a part hereof,

BE IT FURTHER RESOLVED that the Supervisor and the Clerk are authorized to sign the new collective bargaining agreement. ROLL CALL VOTE: Ayes: Grewal, Israel, Scribner, Ferguson, Hunt. Nays: None. Absent: Krone, Yi. Abstain: None.

RESOLUTION DECLARED ADOPTED ______an Israel, Clerk Mandy Grewal, SupervisorPittsfield Charter Township Pittsfield Charter Township

DATED: May 27, 2010 PITTSFIELD CHARTER TOWNSHIP Board of Trustees Meeting Held May 26, 2010 ATTACHMENT #4 CERTIFICATE

______Alan Israel, Clerk Pittsfield Charter Township

DATED: May 26, 2010

PITTSFIELD CHARTER TOWNSHIP Board of Trustees Meeting Held May 26, 2010 ATTACHMENT #5 PITTSFIELD CHARTER TOWNSHIP WASHTENAW COUNTY, MICHIGAN RES # 10 - 38 A RESOLUTION APPROVING THE AGREEMENT WITH THE PITTSFIELD CHARTER TOWNSHIP POLICE OFFICERS LABOR COUNCIL – CLERICAL DISPATCHERS ASSOCIATION AND PITTSFIELD CHARTER TOWNSHIP FOR THE FIVE YEAR PERIOD JANUARY 1, 2010 THROUGH DECEMBER 31, 2014.

The following preamble and resolution were offered by Member Israel and supported by Member Ferguson.

WHEREAS, in September, 2009, Administration and Human Resources/Labor Relations convened to develop a preliminary negotiating strategy for the Pittsfield Police Officers Labor Council – Clerical Dispatchers Association which was set to expire on 12/31/2009 after an agreed upon extension between the parties; and,

WHEREAS, the vision for the process was “To create a product and process that both the union and management are satisfied with”; and,

WHEREAS, the collective bargaining agreement with Pittsfield Police Officers Labor Council Clerical Dispatchers Association expired December 31, 2009 after an agreed upon extension between the parties; and,

WHEREAS, the bargaining unit consists of all full-time Dispatchers and one Records Clerk of the Pittsfield Township Police Department, but excluding the Communications Supervisor; and, PITTSFIELD CHARTER TOWNSHIP Board of Trustees Meeting Held May 26, 2010 ATTACHMENT #5 NOW THEREFORE BE IT RESOLVED that the Pittsfield Charter Township Board of Trustees hereby approves the tentative agreement with Pittsfield Township Police Officers Labor Council – Clerical Dispatchers Association and Pittsfield Charter Township for the period January 1, 2010 through December 31, 2014 as attached hereto and made a part hereof, BE IT FURTHER RESOLVED that the Supervisor and the Clerk are authorized to sign the new collective bargaining agreement. ROLL CALL VOTE: AYES: Grewal, Israel, Scribner, Ferguson, Hunt NAYS: None ABSENT: Krone, Yi ABSTAIN: None RESOLUTION DECLARED ADOPTED ______Alan Israel, Clerk Pittsfield Charter Township Date: May 26, 2010 PITTSFIELD CHARTER TOWNSHIP Board of Trustees Meeting Held May 26, 2010 ATTACHMENT #5 CERTIFICATE

______Alan Israel, Clerk Pittsfield Charter Township

DATED: May 26, 2010

PITTSFIELD CHARTER TOWNSHIP Board of Trustees Meeting Held May 26, 2010 ATTACHMENT #6

PITTSFIELD CHARTER TOWNSHIP WASHTENAW COUNTY, MICHIGAN RES # 10 - 41 A RESOLUTION APPROVING THE AGREEMENT WITH THE PITTSFIELD CHARTER TOWNSHIP AMERICAN FEDERATION OF STATE, COUNTY, MUNICIPAL EMPLOYEES CHAPTER LOCAL #3451 OF PITTSFIELD CHARTER TOWNSHIP AND PITTSFIELD CHARTER TOWNSHIP FOR THE FIVE YEAR PERIOD JANUARY 1, 2010 THROUGH DECEMBER 31, 2014.

Present: Grewal, Israel, Scribner, Ferguson, Hunt. Absent: Krone, Yi,

The following preamble and resolution were offered by Member Scribner and supported by Member Israel.

WHEREAS, in January 2010, Administration and Human Resources/Labor Relations convened to develop a preliminary negotiating strategy for the Pittsfield American Federation of State, County, Municipal Employees (AFSCME) Chapter Local #3451 which expired on 12/31/2009 after an agreed upon extension between the parties; and,

WHEREAS, the vision for the process was “To create a product and process that both the union and management are satisfied with”; and,

WHEREAS, the collective bargaining agreement with AFSCME Chapter Local #3451 expired December 31, 2009 after an agreed upon extension between the parties; and,

WHEREAS, the bargaining unit consists of all full-time and part-time Administrative Clerical Workers, Maintenance Techinicians, Utilities Specialists, and Field Technicians; and, NOW THEREFORE BE IT RESOLVED that the Pittsfield Charter Township Board of Trustees hereby approves the tentative agreement with Pittsfield American Federation PITTSFIELD CHARTER TOWNSHIP Board of Trustees Meeting Held May 26, 2010 ATTACHMENT #6 of State, County, Municipal Employees (AFSCME) Chapter Local #3451 and Pittsfield Charter Township for the period January 1, 2010 through December 31, 2014 as attached hereto and made a part hereof,

BE IT FURTHER RESOLVED that the Supervisor and the Clerk are authorized to sign the new collective bargaining agreement. ROLL CALL VOTE: AYES: Grewal, Israel, Scribner, Ferguson, Hunt NAYS: None ABSENT: Krone, Yi ABSTAIN: None RESOLUTION DECLARED ADOPTED ______Alan Israel, Clerk Pittsfield Charter Township Date: May 26, 2010 PITTSFIELD CHARTER TOWNSHIP Board of Trustees Meeting Held May 26, 2010 ATTACHMENT #6

CERTIFICATE

______Alan Israel, Clerk Pittsfield Charter Township DATED: May 26, 2010