TOWN of MONO COUNCIL MEETING TUESDAY DECEMBER 12, 2017 7:00 P.M. Municipal Office, 347209 Mono Centre Road, Mono, on L9W 6S3

Home , David Tilson, Dipika Damerla, Jamie Schmale, Peter Fonseca, Peter Milczyn, Vance Badawey

TOWN OF MONO

COUNCIL MEETING TUESDAY DECEMBER 12, 2017 7:00 p.m.

Municipal Office, 347209 Mono Centre Road, Mono, ON L9W 6S3

Council Meeting #20-2017 - 12 Dec 2017

Call to order Location of emergency exits Disclosure of pecuniary interest Break 8:30 p.m.

I ADOPTION OF AGENDA AND PREVIOUS MINUTES 1. Approval of Agenda 2. Approval of Previous Minutes

II PUBLIC QUESTION PERIOD

III DELEGATIONS 1. 7:15 - Todd Taylor, Mono Nordic Ski Club Mono Nordic Ski Club Presentation 2. 7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force Dufferin County Poverty Reduction Task Force Presentation

IV UNFINISHED BUSINESS & DEFERRED ITEMS

V BYLAWS, CORRESPONDENCE, NEW BUSINESS, ADDITIONS TO THE AGENDA 1. Correspondence from S Duval re French Drive Correspondence from S Duval re French Drive, dated November 28, 2017 2. 2018 tax rate bylaw (Bylaw will be available during Council Session) 3. Agreement with 1682843 Ontario Inc. re Maplehurst House Memo from Director of Planning re Maplehurst House - Draft Agreement 4. Zoning Bylaw Amendment ZBA 2017-01 Philips and Teixeira Memo from Director of Planning re ZBA 2017-01 & Dog Kennel Bylaw Amendment 5. Appointing an Integrity Commissioner Memo from Deputy Clerk re Appointing an Integrity Commissioner, dated December 5, 2017

6. Cemetery Board Report Memo from Director of Public Works re Cemetery Board, dated November 23, 2017 7. Application for Consent B02/17, Olar re: Ontario Municipal Board hearing Memo from Director of Planning re Consent B02 -17 & OMB File PL171199, Olar

VI SCHEDULE "A" 1. Accounts. Accounts 2. Minutes - Mono Research Advisory Committee, November 9, 2017 Mono Research Advisory Committee - 09 Nov 2017 - Minutes - Pdf 3. Minutes - Heritage Advisory Committee, November 27, 2017 Heritage Advisory Committee - 27 Nov 2017 - Minutes - Pdf 4. Minutes - Heritage Advisory Committee, October 23, 2017 Heritage Advisory Committee - 23 Oct 2017 - Minutes - Pdf 5. Minutes - Shelburne Public Library Board, October 17, 2017 Shelburne Library Board Minutes, October 17, 2017 6. Minutes - Centre Dufferin Recreation Complex, October 25, 2017 CDRC Minutes, October 25, 2017 7. Minutes - Joint Police Services Board, October 27, 2017 Joint Police Services Board minutes, October 27, 2017 8. Shelburne Police Services Board Resolution re: Provincial Offences Court Shelburne Police Services Board Resolution re Provincial Offences Court, dated November 21, 2017 9. Credit Valley Conservation New Brand & Logo CVC Letter re New Brand, dated November 20, 2017 10. Toronto and Region Conservation Authority 2018/2019 Meeting Schedule TRCA 2018-2019 Meeting Schedule 11. Toronto and Region Conservation Authority re: 2017/2018 Western Lake Ontario Basin-Lake Initiative TRCA re 2017-2018 Western Lake Ontario Basin-Lake Initiative 12. MP David Tilson Open House January 5, 2018 Invitation to Open House from MP Tilson 13. Ministry of Community Safety and Correctional Services announcement re: Emergency Management Ministry of Community Safety and Correctional Services announcement re Emergency Management dated December 1, 2017 14. Ministry of Municipal Affairs 2016 Financial Indicator Review 2016 Financial Indicator Review Data 15. Building Better Lives: Ontario’s Long-Term Infrastructure Plan 2017 Minister of Infrastructure Communique - Ontario’s Long-Term Infrastructure

Plan 2017, dated November 28, 2017 16. Ministry of Municipal Affairs re: Transient Accommodation Tax Ministry of Municipal Affairs Letter re Transient Accommodation Tax, dated November 24, 2017 17. Approval of Schedule A.

VII REPORTS OF MEMBERS OF COUNCIL/STAFF PROJECTS

VIII IN-CAMERA ITEMS

IX CONFIRMING BYLAW, ADJOURNMENT 1. Confirming Bylaw 2. Adjourn

7:15 - Todd Taylor, Mono Nordic Ski Club

Mono Nordic Ski Club Todd Taylor - President, Board of Directors December 2017 7:15 - Todd Taylor, Mono Nordic Ski Club

Agenda

 About Mono Nordic

 Members & Visitors

 Youth Programs

 Racing Team

 Special Events

 New Initiatives cJJonocJVordic  Impact On Community

7:15 - Todd Taylor, Mono Nordic Ski Club

About Us

 Established 1985  Located in Monora Park  Non-profit organization  Volunteer-based  180 volunteers in 2016/17  16 km of groomed trails  Leisure, learning, socializing and/or racing

7:15 - Todd Taylor, Mono Nordic Ski Club Members

Other _j  2016/2017  613 members  Fees: Mono  $50/individual L  $100/family  48% of club revenues Greater Dufferin

0 100 200 300 400

7:15 - Todd Taylor, Mono Nordic Ski Club Visitors

2016/2017  2,211 Day Passes +  At the honesty box locations there were 280 guests.

Fees:  $10 – Day Pass  $10 – Daily Rental Equipment

7:15 - Todd Taylor, Mono Nordic Ski Club Tourism! Family Day: Where does everyone come from?

550+ Guests Total 187 Orangeville 89 Mono 35 Shelburne 30 Caledon 28 Mississauga 26 Aurora 25 Toronto 5 St.Marys

7:15 - Todd Taylor, Mono Nordic Ski Club JackRabbit Program

 2016/2017  81 children

 34 volunteers  $50/child  5% of club revenue

 Learn-to-ski for children aged 5-10  Sunday Afternoons  January – March

7:15 - Todd Taylor, Mono Nordic Ski Club Local School Program

Program Overview • Goal is to provide elementary students with the opportunity to experience cross country skiing at very affordable rates • Run with the generous support of the Town of Mono through their donation of the Pavilion free of charge • Mono Nordic Club provides use of the trails, ski equipment and

experienced volunteers • All money collected from the schools is spent on costs associated with running the program. (ie. rental equipment, extra grooming, etc)

2016/2017  1474 students from 59 classes  27 volunteers  15 years of Education!

7:15 - Todd Taylor, Mono Nordic Ski Club Racing Programs

 Post JackRabbits program  Team-based Athlete Development

 2016/2017  28 Athletes  4 Coaches

 Alexander Maycock’s Story

7:15 - Todd Taylor, Mono Nordic Ski Club Special Events

 Invitational Race Day  195 racers  30 volunteers

 Ladies Day  112 participants  15 volunteers

 Family Day  700 skiers  50 volunteers

 Annual Open House:  November 19th

7:15 - Todd Taylor, Mono Nordic Ski Club Source of Club Revenues

Ladies Day, JackRabbit 4% Other, 2% School Program, 5%

Program, 11%

Equipment Rentals, 12% 7:15 - Todd Taylor, Mono Nordic Ski Club Club Expenses

Maintenance, 8% General Expenses, 14%

Rental Equipment, 16% 7:15 - Todd Taylor, Mono Nordic Ski Club Initiatives

Recent :  Trail improvement  New grooming equipment  New rental equipment  Social Media

Future:  New storage facility

7:15 - Todd Taylor, Mono Nordic Ski Club Impact On Community

 Healthy lifestyle  Affordable Recreation  Community building  Volunteer opportunities  Environmental stewardship  Year-round trail maintenance  Destination for visitors  Fellowship

7:15 - Todd Taylor, Mono Nordic Ski Club Questions

7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force

DUFFERIN COUNTY APPEARS TO BE A WEALTHY AND HEALTHY COMMUNITY

A CASE FOR POVERTY REDUCTION IN DUFFERIN COUNTY

7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force

WHAT IS POVERTY

Fundamentally, poverty is a denial of choices and opportunities, a violation of human dignity. It means lack of basic capacity to participate effectively in society. It means not having enough to feed and cloth[e] a family, not having…a job to earn one’s living, not having access to credit. It means insecurity, powerlessness and exclusion of individuals, households and communities. It means susceptibility to violence, and it often implies living on marginal or fragile environments. United Nations 1998 7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force

HOW DOES POVERTY PRESENT ITSELF IN DUFFERIN?

• Poverty is “hidden” • Income and housing prices are above provincial average • People are reluctant to seek out help due to stigma and shame • General ignorance of the problem and the resulting human and financial costs • This leads to denial, stereotypes and misconceptions about people living in poverty 7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force

WHY SHOULD WE CARE

• Poverty costs Ontarians approximately $32 to $38 billion per year. • $2,300 and $2,900 per Ontario household per year. • Poverty impacts our health care, social services and criminal justice systems, as well as foregone tax revenues due to lost economic opportunities. • In 2016, the County of Dufferin spent $4.2 million on social assistance benefits with 2018 projections of $4.7 million. • Estimated impact of socio-economic disparities in the health system to be 20% of all spending.

“If I could get the help I need I wouldn’t be in this situation, I'm not lazy. People think it’s easy to get out of poverty…………I would like to see them try” (Ontario Works Client)

7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force

ITS NOT JUST THE MONEY….

Research shows a direct correlation between poverty and negative effects on one’s physical and mental health status, including higher prevalence rates of chronic diseases, depression, substance abuse, and shorter life expectancy. Precarious employment at minimum wage does not solve the problem.

A McMaster University study found a 21-year difference in life expectancy between the poorest and wealthiest residents of Hamilton, Ontario.

7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force

SIMPLE FACTS

• 1 in 10 (or 6,000) people in Dufferin live in poverty. • Poverty costs between $2,300 and $2,900 per Ontario household per year • Poverty costs Canada as a whole between $72 billion and $84 billion annually • Dufferin seniors who receive the Guaranteed Income Supplement live on about $17,000 per year. However, the most basic standard of living in Canada is calculated at $18,000 per year for a single person.

“I hate asking for help…..I had a job, had a family and I had a life. It just feels like society tossed me away when I hit the wall” (Ontario Works client)

7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force

WHY DON’T THEY JUST GET A JOB?

• Because things have changed…….and its more complicated than that!!! • A job is not a automatic ticket out of poverty……it helps, but it alone is not the answer • Precarious employment has increased by nearly 50% over the past two decades. Good jobs are not easy to find and minimum wage jobs do not lift people out of poverty • Job market is inaccessible for those who have always lived in poverty and have not had equal access to education, mentorship opportunities or the networks that others have

“When I cash my cheque at the bank it makes me feel like I am worthless - I have little to myself but still drop a dime or two into the donation boxes where ever I see them”

7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force

REALITIES OF THE GOVERNMENT’S MEASURES (AKA THE POVERTY LINE)

• What is the Low Income Measure (LIM - 2011) (50% of median adjusted income) • Family of 1 - $19K • Family of 4 - $39K • What is the Market Basket Measure (MBM - 2011) • Family of 1- $17K • Family of 4 - $34K

7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force THE CYCLE OF POVERTY POVERTY OFTEN BEGETS POVERTY; IT IS A TRAP THAT IS EXTREMELY DIFFICULT TO ESCAPE FROM

It is difficult being poor in a wealthy community.” – Dufferin resident 7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force

POVERTY AND HOMELESSNESS

• 3 million Canadian households are precariously housed (living in unaffordable, below standards, and/or overcrowded housing conditions) • Almost 1 in every 5 households experience serious housing affordability issues (spending over 50% of their low income on rent) which puts them at risk of homelessness • Youth aged 16-24 make up about 20% of the homeless population

“I just hope to get through the night sometimes……I often see families sitting in their living rooms through their window when I walk down the street……it makes me cry” (Homeless Individual in Dufferin County)

7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force

POVERTY AND FOOD INSECURITY

• From 2012-2014, approximately 14% of households in Wellington-Dufferin-Guelph region experienced food insecurity • Over 1 in 10 households are food insecure in WDG region • Worry about not having enough food • Reliance on low-cost foods • Not being able to afford balanced meals “Because there was not enough money for food” • Adults/children cut size of meals • Adults/children not eating for whole day • Adults lost weight “The last time I had 3 square meals I was in jail……..I'm just happy to have one right now” Ontario Works client

7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force

WHAT ARE THE COUNTY’S PRESSURE POINTS?

• Housing • Aging In Place • Social Assistance Rates • Precarious Employment • Food Insecurity • Childhood Development 7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force RIGHT IN OUR OWN BACK YARD (60,000 POPULATION) 7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force

WHAT WE NEED TO DO TO ADDRESS THIS

• Find local “champions” to lead the fight against poverty • Remove the stigma around poverty and allow for access and equity • Adopt a collective approach, no one person or one area can reduce poverty – the plan needs to address root causes, be strategic and be made a priority for all • Use a shared and multi-pronged approach and coordinate our efforts • Shift the mindset around poverty and not just manage it • Advocate for good paying jobs and reduce precarious employment • Support changes in education programs to broaden employment opportunities 7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force

IT COSTS US TO DO NOTHING

• Shelter Stay – $50/night approximately – $1550/month – $18K/year • Incarceration – $320/day – approximately $117K/year (federal inmate) • Hospital – $2K/day – $62K/month – $730K/year

Ontario Works rate – $720/month with other tax benefits approximately $9K/year

“ I want better for my kids, I don’t want them to have to be on welfare. If I didn't have to be here I wouldn't”

7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force

THE TRUTH

• Reducing poverty is a good economic investment, but also a complex challenge • It cannot be solved by isolated interventions or the actions of a single organization • It requires the support of all three levels of government, the engagement of citizens in creating local solutions, and a cultural shift in understanding that everyone in society benefits when no one lives in poverty.

DOING NOTHING IS NOT AN OPTION! 7:30 John Oosterhof, Dufferin County Poverty Reduction Task Force

AS LEADERS WHAT WE NEED TO CONSIDER

• Political conversation about jobs and job growth must specify what kind of jobs are being created and are available. Create a reasonable standard for a living wage. • Call for all levels of governments to address unemployment, under-employment and lower wages of youth, people with disabilities, racialized persons, indigenous peoples and women • Foster awareness of poverty as complex by ensuring that it is not seen as an 'individual' problem. Funding to social programs is not a “cost”…..it’s an “investment” • Support local poverty reduction plans…….it’s as important as bridges and roads • Be ambassadors for equal access and social inclusion……..it must come from the top • Support a social safety net as an important public good From: suzanneduval Sent: Tuesday, November 28, 2017 9:44 PM To: Laura Ryan ; Ken McGhee ; Ralph Manktelow ; Sharon Mar n ; Fred Nix Subject: Fieldstone Subdivision - French Drive

Good Evening Mayor Ryan and council

1. Speeders and Truck Traﬃc on French Drive

We have a serious problem in Fieldstone subdivision that is worsening as months pass. The truck and commercial vehicle traffic is out of control on French Drive. Since moving in Nov 2014, we have witnessed many trucks and employees taking a short cut from First Line East onto French Drive in order to get to industrial park on the easterly end of French Drive. One day a man was speeding at at least 100kmh going to the autobody (we followed him) More recently with Orangeville Truck setting up business on French, the number of tractor trailers cutting thru the subdivision is rising weekly. Orangeville Truck is growing rapidly in the volume of trucks they are servicing. They have an advance green at first line east, and along french. Truckers dont want to go to second line east, where there is no stop light and wait on traffic in order to turn left. We absolutely need a "No Truck" policy and signage. We need police presence. We need to alert all the companies in the industrial park to alert their staff and their clients. Two years ago i called the owners of Sunshine Landscaping to report one of their employees driving like a maniac thru French dr to get into their office. Owner was happy to hear from me and willing to resolve matter. I also feel we need some speed bumps along French as a deterrent. This subdivision is full of kids, and it is amazing no one has been killed or injured.

2. Parkette - corner French Drive and First Line

This parkette was beautiful for the first year, but it is now a horrible weed patch. We have only two small parkettes in this subdivision. Given that there will be 350 homes paying $6000 to $8000 yr in taxes - surely the Town of Mono can find a few dollars for weed control. I can readily buy Round Up in Home Depot, so there must be something available to the Town. Further, we all appreciate the new sidewalk and seeding along First Line, but there is a 12 foot strip between the parkette and new seeding that is overgrown with 3 ft weeds and grasses. Surely Mono can cut the grass continuously from the parkette to the edge of first line.

3. Public Works issue

We still have several owners who have placed large and small rocks and/or landscaping material onthe property that is owned by the Town.

Thank you for your time and patience

Correspondence from S Duval re French Drive

1 of 2 Suzanne Duval 18 Ellis Street Mono

Correspondence from S Duval re French Drive

2 of 2 MEMORANDUM

To: Mayor Laura Ryan & Town Council From: David Trotman - Director Planning Date: December 7 th, 2017 Subject Maplehurst House - Draft Agreement by MHBC Location: 487424 30 Sideroad File: Conservation Review Board (CRB 1708) * * * * * * * * * * * * * * * * * * * * * * * * * * On February 16, 2017, the Town issued a Notice of Intention to Designate the Maplehurst House (Subject Property) located at 487424 30 Sideroad, in accordance with Section 29 of the Ontario Heritage Act. This Notice of Intention to Designate was subsequently appealed by the property owner, Greenwood (1682843 Ontario Limited), to the Ontario Conservation Review Board (CRB).

Following deliberations on October 10th, 2017, with advice from the Town Solicitor, Council passed the following Resolution #14-15-2017:

“THAT Council for the Town of Mono instructs the Director of Planning to advise in writing both the Conservation Review Board and MHBC on behalf of their client, Greenwood (1682843 Ontario Limited) respond in kind to withdraw their objection and to enter into an Agreement with the Town, with all costs incurred by Greenwood, in order to fulfill at a minimum the following: 1. Recovery of all items identified in the MHBC Cultural Salvage & Documentation Report from the Maplehurst House for donation and/or distribution, all to the satisfaction of the Town; and, 2. Restoration and display of the Maplehurst House Date Stone and commission of painting or other artwork of the Maplehurst House, to a maximum cost of $1,500.00 and to be considered for their donation to the Dufferin County Museum.

“Carried”

Agreement with 1682843 Ontario Inc. re Maplehurst House On November 24th, 2017, MHBC, on behalf of Greenwood, forwarded a draft Agreement for consideration by Town Council. The draft Agreement as submitted by MHBC did not specifically reference recovery of the Milton bricks as identified in Section 4.3 in MHBC’s September 2017 Documentation and Salvage Report. Since then, the Town’s Public Works Department has indicated an interest in using some of the Milton brickwork.

Staff have therefore amended the draft Agreement to include recovery of as much as possible of the Milton brickwork as well as recovery of as much hardwood flooring, wainscoting and panelling as possible, since some of it may be useful for making the wooden frames for the artwork identified in the Agreement (Clause 2 d) and also, if possible, for preparing a wooden pedestal for display of the Date Stone (Clause 2 b).

Town staff has modified the draft Agreement to address these issues and has also prepared a draft Bylaw that would be necessary to authorize execution of the Agreement. The Bylaw is attached as Appendix ‘A’. Schedule ‘A’ to the attached Bylaw provides the legal description of the Subject Property and Schedule ‘B’ is the draft Agreement (Maplehurst House Cultural Heritage and Salvage Agreement) as modified by staff.

The Director of Planning therefore requests that Council:

1. Pass a resolution instructing the Town Solicitor to settle the Maplehurst House Cultural Heritage and Salvage Agreement with the Owner of the Subject Property, Greenwood (1682843 Ontario Limited), in the same or substantially same format as set out in the attached Bylaw.

2. Pass the attached Bylaw authorizing the Mayor and Clerk to sign the Agreement in the same or substantially the same form as attached, to the satisfaction of the Director of Planning and the Town’s Solicitor.

______David Trotman, Director of Planning

Agreement with 1682843 Ontario Inc. re Maplehurst House APPENDIX “A”

THE CORPORATION OF THE TOWN OF MONO

BYLAW NUMBER 2017 - ___

BEING A BYLAW TO AUTHORIZE THE TOWN OF MONO TO ENTER INTO AN AGREEMENT WITH GREENWOOD (1682843 ONTARIO LIMITED)

WHEREAS Greenwood (1682843 Ontario Limited) (hereinafter referred to as “Owner”) is the registered and beneficial owner of land described as the West Part of Lot 30, Concession 4 EHS, and known municipally as 487424 30 Sideroad, and more particularly described on Schedule ‘A’ and hereinafter referred to as the “Subject Property.”

AND WHEREAS the Owner intends to make application to Dufferin County to obtain required demolition permit(s) to demolish the house on the Subject Property known as the Maplehurst House.

AND WHEREAS the Owner has agreed in principle not to perform any demolition or related works except in compliance with an agreement with the Town providing for commemoration of the Maplehurst House and salvage of certain components.

NOW THEREFORE THE CORPORATION OF THE TOWN OF MONO BY ITS MUNICIPAL COUNCIL ENACTS AS FOLLOWS:

1) The Head of Council and the CAO/Clerk are hereby authorized to execute the Maplehurst House Cultural Heritage & Salvage Agreement with the Owner in the same form or substantially same form as Schedule ‘B’, to the satisfaction of the Director of Planning and the Town’s solicitor, and to impress the corporate seal thereto.

2) Staff are directed to carry out the terms of the Maplehurst House Cultural Heritage & Salvage Agreement, following execution by both Parties.

READ A FIRST AND SECOND TIME THIS THIS ____ DAY OF ______2017.

READ A THIRD TIME AND PASSED THIS ____ DAY OF ______2017.

______Mayor CAO/Clerk

Agreement with 1682843 Ontario Inc. re Maplehurst House SCHEDULE ‘A’ BYLAW 2017- Legal Description of the Property

Part of the West Half of Lot 30, Concession 4 EHS in the Town of Mono in the County of Dufferin, and known municipally as 487424 30th Side Road

Agreement with 1682843 Ontario Inc. re Maplehurst House SCHEDULE “B” TO BYLAW 2017-

Maplehurst House Cultural Heritage & Salvage Agreement

THIS AGREEMENT MADE THIS _____ DAY OF ______, 2017

BETWEEN

THE CORPORATION OF THE TOWN OF MONO (Hereinafter called the “Town”)

of the First Part, AND

1682843 ONTARIO LIMITED (Hereinafter called the “Owner”)

of the Second Part,

WHEREAS the Owner is the registered owner of the lands located at 487424 30 Sideroad (Subject Property”) and the house located on the subject property, known as Maplehurst House (the “House”);

AND WHEREAS the Town has an interest in the documentation and salvage of materials that have local historical or architectural value;

AND WHEREAS the Owner, also known as Greenwood, proposes to demolish the existing House on the Subject Property prior to the establishment of a mineral aggregate resources operation on the lands;

AND WHEREAS the Town has issued a Notice of Intention to Designate the House, which the Owner has appealed to the Conservation Review Board (CRB);

AND WHEREAS both Parties agree to identify this Agreement as the “Maplehurst House Cultural Heritage & Salvage Agreement”;

AND WHEREAS both Parties agree that any demolition of the House shall be contingent on the Owner’s agreement to salvage and recover all materials identified in the Maplehurst House Cultural Heritage & Salvage Agreement;

NOW THEREFORE, in consideration of the Parties entering into this Agreement and the covenants hereinafter expressed each of the Parties agrees as follows:

1. The Town agrees to the following:

(a) To withdraw its Notice of Intention to Designate the Subject Property; and,

Agreement with 1682843 Ontario Inc. re Maplehurst House (b) To issue a Municipal Approval to permit issuance of a demolition permit, upon submission of the Owner’s application to Dufferin County Building Department, for a demolition permit for the House, upon completion of all matters set out in subparagraphs 3 (a) and (c) of this Agreement.

2. The Owner agrees to the following:

(a) To provide a digital copy of the Documentation and Salvage Report prepared by MHBC (September 2017) to the Town and Dufferin County Museum for their respective records;

(b) To salvage the Date Stone and as much as possible of the Milton brick on the House, as identified in Section 4.3, page 32 of the MHBC Documentation and Salvage Report dated September 2017. The Owner shall provide the Date Stone to the Dufferin County Museum. The Owner shall provide as much of the salvaged Milton brick to the Town as the Town may require;

(c) The Owner shall contribute $1,500 to the Town to be used to commission of paintings or other artwork to commemorate the Subject Property and House; and,

(d) The Owner shall salvage as much as possible of the hardwood flooring, wainscoting and paneling in the House as identified in Sections 4.3 and 4.4 of the MHBC Documentation and Salvage Report dated September 2017. The Owner shall make the salvaged hardwood components available to the Town and members of the community for re-use.

3. The building components described in subparagraphs 3 (b) and (d) shall be made available for a period of six months, after which the Owner may dispose of any remaining building materials or donate them to any local agencies as it sees fit.

4. Both Parties agree to provide a copy of this Agreement in final executed form to the CRB.

5. Both Parties agree not to request the CRB to award costs against the other Party in regard to the appeal by Greenwood against the Town’s Notice to Designate. Each party shall bear its own costs of that proceeding.

6. This Agreement (Maplehurst House Cultural Heritage & Salvage Agreement) shall be governed by the laws of the Province of Ontario and Canada as applicable thereto.

7. Both Parties agree to act reasonably and in good faith in carrying out all terms of this Agreement.

8. This Agreement may be amended, supplemented or otherwise modified, but only by written agreement executed by both Parties.

9. No waiver of any of the provisions herein is deemed to constitute a waiver of any other provision and no waiver will be binding unless executed in writing by the Party bound by the waiver.

Agreement with 1682843 Ontario Inc. re Maplehurst House 10. If any provision of this Agreement is deemed to be illegal, invalid or unenforceable, by an arbitrator or any court of competent jurisdiction, from which no appeal exists or is taken, that provision will be severed from this Agreement and the remaining provisions will remain in full force and effect.

11. This Agreement may be executed in several counterparts, each of which so executed will be deemed to be an original copy and such counterparts together will constitute one and the same instrument.

IN WITNESS WHEREOF the Parties hereto have affixed their corporate seals under the hands of their duly authorized signing officers in that behalf.

1682843 ONTARIO LIMITED:

Per: ______Sam Greenwood (I have sole authority to bind the corporation.)

THE CORPORATION OF THE TOWN OF MONO

Per: ______CAO/Clerk

Per: ______Mayor

Pursuant to the approval and authorization as set out in Bylaw No. 2017- of the Town of Mono enacted the ______day of ______, 2017

Agreement with 1682843 Ontario Inc. re Maplehurst House MEMORANDUM

To: Mayor Laura Ryan & Members of Council From: David Trotman - Director Planning Date: December 12th / 2017 Files: ZBA 2017 - 01 & Dog Kennel Bylaw Amendment for Class 2 License & OMB File PL170949 Location (994448 Mono Adjala Town Line) Subject Final Minutes of Settlement + Draft Bylaw * * * * * * * * * * * * * * * * * * * * * * * * * ******* At its November 28th, 2017 Session, Town Council considered an in-camera report from the Director of Planning regarding a proposed Class 2 Dog Kennel License Application and Zoning Bylaw Amendment File ZBA 2017-01 by the co-owners of 994448 Mono Adjala Townline (Subject Property) for operation of the kennel on their property with less than the minimum required lot area. Council approved the following Resolution #12-19-2017: THAT we rise from the in-camera session at 12:10 pm, report and give direction. “Carried”

The Town Solicitor has since settled final Minutes of Settlement with the Applicants (Appellants) noting that they are identical to those reviewed by Council on November 28th. Consequently the Town Solicitor advised the Director of Planning to refer the accepted Minutes of Settlement to Council for their consideration for approval, and if so, to also approve a corresponding draft Bylaw to authorize their execution; herewith attached as Appendix ‘A’.

The purpose of this Memorandum is to therefore recommend Council approval of the attached draft Bylaw, including Schedule ‘A’ (Legal Description of the Subject Property) and Schedule ‘B’ final (Minutes of Settlement).

Providing Council is agreeable with this approach, the Director of Planning requests approval to pass a Resolution, substantially in the following format, such that Council:

1. Approves the Minutes of Settlement, substantially in the format attached to the implementing draft Bylaw as Schedule ‘B’; and, 2. Authorize the Mayor and Clerk to execute the implementing Bylaw, substantially in the format attached hereto as Appendix ‘A’

______David Trotman, Director of Planning

CC Mr. David Germain - Thomson Rogers Mr. Jeff Wilker – Thomson Rogers

Zoning Bylaw Amendment ZBA 2017-01 Philips and Teixeira - 1 -

THE CORPORATION OF THE TOWN OF MONO

BYLAW NUMBER 2017 – 42

A BYLAW TO AUTHORIZE THE TOWN OF MONO TO ENTER INTO MINUTES OF SETTLEMENT WITH PHILIPS & TEIXEIRA

The following is some of the background upon which this Bylaw is based:

a) Phillips & Teixeira (hereinafter referred to as “the Owners”) are the registered and beneficial co-owners of land described as Part of the East Half of Lot 18, Concession 8 EHS, known municipally as 994448 Mono Adjala Town Line, more particularly described on Schedule ‘A’ and hereinafter is referred to as “Subject Property.”

b) The Owners and Town have agreed that the Minutes of Settlement and approved Schedules shall be substantially in the same form and attached hereto as Schedule ‘B’.

c) The Owners intends to make application, if necessary, to Dufferin County to obtain any required building permits for the construction of up to five (5) free standing dog kennels and related facilities for the Subject Property solely in accordance with an approved Site Plan Control Agreement and Town of Mono Dog Kennel Bylaw 20022-62, as amended, all of which is subject to approval of an associated amendment to Town of Mono Zoning Bylaw 78-1 (ZBA 2017-01) for operation of the aforementioned kennel, such that the Subject Property has less than the required minimum lot area.

d) The final Minutes of Settlement agreed to by the Town and Owners requires that before the Subject Property can be used for a Class 2 kennel, the Owners must execute a Site Plan Agreement with the Town of Mono.

NOW THEREFORE THE COROPORATION OF THE TOWN OF MONO BY ITS MUNICIPAL COUNCIL ENACTS AS FOLLOWS:

1) The Head of Council and the CAO/Clerk are hereby authorized to execute a Minutes of Settlement with the Owners in the same form or substantially same form hereto attached as Schedule ‘B’ and to impress the corporate seal thereto. 2) The signing of a Site Plan Agreement is required prior to the Owners receiving any building permits.

READ A FIRST AND SECOND TIME THIS THIS 12th DAY OF December 2017.

READ A THIRD TIME AND PASSED THIS 12th DAY OF December 2017.

Original signed by: Laura Ryan, Mayor Mark Early, CAO/Clerk

Zoning Bylaw Amendment ZBA 2017-01 Philips and Teixeira - 2 -

SCHEDULE ‘A’ BYLAW 2017- 42 Legal Description of the Property

Part of the East Half of Lot 18, Concession 8, (EHS) East of Hurontario Street, in the Town of Mono, County of Dufferin, and being more particularly described as 994448 Mono Adjala Town Line

Zoning Bylaw Amendment ZBA 2017-01 Philips and Teixeira - 3 -

SCHEDULE ‘B’ BYLAW 2017- 42 Minutes of Settlement (Prepared by: David Germain - Thomson Rogers)

These Minutes of Settlement is made this day of , 2017 BETWEEN: THE CORPORATION OF THE TOWN OF MONO (hereinafter referred to as the “Town”)

- and - JASON PHILLIPS and DELIA TEIXEIRA (hereinafter referred to as the “Owners”)

WHEREAS the Owners and the Town are hereinafter collectively referred to as the “Parties”;

AND WHEREAS the Owners are the registered owners of the lands in the Town which are described Part of the East Half of Lot 18, Concession 8 EHS in the Town of Mono (the “Lands”);

AND WHEREAS the Owners wish to operate a Class 2 Kennel (as that term is defined in the Town’s Dog By-law No. 2002-62, as amended (the “Dog By-law”)) on the Property (the “Proposed Kennel”);

AND WHEREAS the Owners applied to the Town for an amendment to the Town’s Zoning By-law 78-1 (the “ZBA”);

AND WHEREAS the Council of the Town refused the ZBA on the 25th day of July, 2017 and the Owners subsequently appealed Council’s refusal to the Ontario Municipal Board (the “Board”), which appeal is now identified as Board Case PL170949 and Board File Number PL170949 (the “Appeal”);

AND WHEREAS if the Owners were to be successful on the Appeal, the Proposed Kennel would be subject to site plan control pursuant to s. 41 of the Planning Act;

AND WHEREAS the Appeal is scheduled to be heard by the Board on January 4th, 2018;

AND WHEREAS the Parties have, in good faith, attempted to resolve the concerns regarding the Proposed Kennel;

NOW THEREFORE in consideration of the aforesaid recitals, the sum of $2.00, now paid by each to the other (the receipt and sufficiency whereof is hereby acknowledged) and other good and valuable consideration, the Parties agree as follows:

1. The Parties confirm that the foregoing recitals are true and correct and form part of these Minutes of Settlement.

2. The Parties agree that they shall jointly request that the Board adjourn the Appeal indefinitely, pending the submission by the Owners of an application to the Town for site plan approval for the Proposed Kennel (the “Site Plan Application”).

3. The Owners agree that the Site Plan Application shall include the following details and provisions:

(a) The Proposed Kennel shall consist of 5 separate buildings each approximately 10’ by 10’ in size, arranged adjacent to a common exercise yard/dog run;

(b) A maximum of 10 dogs shall be permitted to be present at the Proposed Kennel at any given time;

(c) Each of the 5 buildings comprising the Proposed Kennel shall be permitted to house a maximum of 2 dogs at any given time;

(d) A maximum of 3 dogs shall be permitted to be outdoors at the Proposed Kennel at any given time;

Zoning Bylaw Amendment ZBA 2017-01 Philips and Teixeira - 4 -

(e) No dog shall be permitted outdoors other than between 9:00 am and 5:00 pm, except for arrivals and departures and individual elimination breaks which shall only be permitted between the hours of 7:00-8:00 am and 8:00-9:00 pm.

(f) Fencing around the common exercise yard/dog run shall be equipped with noise reducing coverings to the satisfaction of the Town;

(g) All of the foregoing elements shall be sited on the Property to the satisfaction of the Town;

(h) The Site Plan Application shall comply with all requirements of the Dog By-law for a Class 2 Kennel, including but not limited to drainage requirements;

(i) The Site Plan Application shall comply with all other development requirements and policies of the Town, as applicable and shall be consistent with good planning principles to the satisfaction of the Town;

(j) If approved, the Site Plan Application shall be subject to a site plan agreement setting out the foregoing requirements which shall be registered on title to the Property.

4. The Owners acknowledge and agree that the Council of the Town is required to and shall consider the Site Plan Application on its merits and that nothing in these Minutes of Settlement shall fetter the discretion of Town Council to deal with the Site Plan Application as it sees fit, including imposing conditions or refusing the application.

5. Should the Site Plan Application be approved in a form satisfactory to the Town, the Parties shall jointly request that the Board convene a hearing of the Appeal at which the Parties will jointly request that the Board grant the Appeal and approve the ZBA.

6. Should the Site Plan Application not be approved, the Parties shall jointly request that the Board schedule a hearing of the Appeal and these Minutes of Settlement shall be terminated and shall no longer have any force or effect.

General/Interpretation

7. The Parties agree that they shall provide a copy of these Minutes of Settlement to the Board.

8. The Parties agree not to request that the Board award costs against another Party in regard to the Appeal.

9. These Minutes of Settlement are governed by the laws of the Province of Ontario and the laws of Canada applicable therein.

10. The Parties agree to act reasonably and in good faith in carrying out the terms of these Minutes of Settlement. The Parties acknowledge that in these Minutes of Settlement words importing the singular include the plural and vice versa as may be required for the context.

11. The Parties acknowledge that in these Minutes of Settlement, words importing gender include all genders as may be required for the context.

12. The Parties acknowledge that in these Minutes of Settlement, the headings contained herein form no part of these Minutes of Settlement but shall be deemed to be inserted for convenience of reference only.

13. These Minutes of Settlement may only be amended, supplemented or otherwise modified by written agreement of the Parties.

14. No waiver of any of the provisions of these Minutes of Settlement will constitute a waiver of any other provision and no waiver will be binding unless executed in writing by the Party to be bound by the waiver.

Zoning Bylaw Amendment ZBA 2017-01 Philips and Teixeira - 5 -

15. If any provision of these Minutes of Settlement is deemed illegal, invalid or unenforceable, by an arbitrator or any court of competent jurisdiction from which no appeal exists or is taken, that provision will be severed from these Minutes of Settlement and the remaining provisions will remain in full force and effect.

16. These Minutes of Settlement may be executed in several counterparts, each of which so executed will be deemed to be an original copy of these Minutes of Settlement and such counterparts together will constitute one and the same instrument. Counterparts may be executed either in original or electronically transmitted form and the parties adopt any signatures received by facsimile machine or other means of electronic communication as original signatures of the Parties; provided, however, that the Party providing its signature in such manner shall promptly forward to the other Party an original of the signed copy of these Minutes of Settlement which was so delivered.

IN WITNESS WHEREOF, the parties hereto have executed these Minutes of Settlement by the hands of their authorized signing officers.

DATED this ______day of ______, 2017

THE CORPORATION OF THE TOWN OF MONO

______Laura Ryan, Mayor

______Mark Early, CAO/Clerk

JASON PHILLIPS

______

DELIA TEIXEIRA

______

Zoning Bylaw Amendment ZBA 2017-01 Philips and Teixeira TOWN OF MONO

MEMORANDUM

To: Mark Early, CAO/Clerk

From: Fred Simpson, Deputy Clerk

Date: December 5, 2017

Subject: Appointing an Integrity Commissioner ______

Bill 68, Modernizing Ontario's Municipal Legislation Act, proposes various amendments to the Municipal Act, 2001 including changes to the provisions concerning Integrity Commissioners. These changes require municipalities to either appoint an Integrity Commissioner or to make arrangements for all of the responsibilities of the Integrity Commissioner to be assumed by the Integrity Commissioner of another municipality.

Bill 68 also makes amendments to the Act that requires municipalities to establish codes of conduct for members of council and of local boards. In February 2016, Mono passed a Council Code of Conduct Bylaw which makes reference to an Integrity Commissioner. The articles of the bylaw pertaining to an Integrity Commissioner do not come into effect until such time as the Town appoints an Integrity Commissioner. Currently, in the absence of an Integrity Commissioner, a complaint could be made to the Provincial Ombudsman office. Their website (https://www.ombudsman.on.ca/) notes that, “our Office does not replace the role of Integrity Commissioner – rather, we encourage municipalities to have their own accountability officers and complaint processes.”

These provisions of Bill 68 are scheduled to come into effect on January 1st, 2019. As noted, all municipalities will need to provide their citizen’s access to an Integrity Commissioner (IC) either by appointing their own, keeping one on retainer, or working with another municipality through a shared service arrangement.

The purpose of this report is to review those options by looking at examples from neighbouring municipalities.

Option 1 – Retainer

Caledon appointed John Fleming, John Fleming Occasional Consulting Inc. as IC effective March 2011 through December 31st, 2018. While Mr. Fleming is not a lawyer, he has extensive background in government including having served as Deputy Minister for several Ontario

Appointing an Integrity Commissioner 2

ministries including Community & Social Services, Correctional Services, and Environment. He was also the Deputy Solicitor General from 1998 – 1999 and worked in municipal government for many years prior to his political career. He is a member of the Integrity Commissioners of Ontario and Municipal Integrity Commissioners of Ontario (MICO).

His services as IC have been retained by the Town of Caledon for an annual fee of $10,000 with the option to provide supplemental work as required at $300 per hour.

Option 2 – Appointing Our Own

Mulmur has gone this route, appointing Mary MacLachlan as IC effective January 1st, 2016 to November 30th, 2018. She is a professor at Humber College, in the Police Foundations Program, teaching several courses including, Issues in Diversity and First Nations People, Conflict Management, Contemporary Social Problems, and Canadian Criminal Justice System.

This is a volunteer position without remuneration. Ms. MacLachlan is not a lawyer; however, the Township has provided her with access to independent legal advice at the Township's expense. Errors & omissions insurance are not stipulated in the agreement.

New Tecumseth appointed John Mascarin, Aird & Berlis, LLP in 2013, effective through to March 1st, 2019. He is a lawyer, a member of Land Use Planning Group and is a Certified Specialist in Municipal Law: Local Government and Land Use Planning and Development, by the Law Society of Upper Canada. His fees range from $295 - $645 per hour depending on who at the firm is performing the work. Mr. Mascarin himself bills at $645 per hour.

Option 3 – Shared Service Agreement

The County of Dufferin has established a contract with Guy Giorno, Fasken Martineau DuMoulin LLP. Mr. Giorno is an expert in conflict of interest and government ethics. He has been a partner in Fasken Martineau continuously since 2002, except for the period July 1st, 2008 through December 31st, 2010 when he was Chief of Staff to the Prime Minister of Canada. His practice is devoted to government ethics, conflict of interest, government transparency, and related fields. He serves on the Steering Committee of the Council for Governmental Ethics Laws and chairs the Law of Lobbying and Ethics committee of the Canadian Bar Association.

Dufferin’s contract runs from July 1st, 2016 through July 1st, 2019 with an optional two year renewal. They pay a $220 annual retainer plus $100 per hour for his services. The agreement includes an option for lower tier municipalities in Dufferin to retain his services for an annual retainer of $90 per municipality and the same hourly rate.

Orangeville, Shelburne, Grand Valley and Melancthon have each signed a shared service agreement with Mr. Giorno.

Appointing an Integrity Commissioner 3

Conclusion

Looking at Dufferin County and our immediate neighbours, we see municipalities taking advantage of all three options: retainer, hiring on their own and executing a shared agreement. With the exception of Mulmur, contracting on one's own appears to be the most expensive option. Whereas Mulmur has elected to retain someone on a volunteer basis, they potentially forego having someone with the same level of legal experience as do the other municipalities examined. Dufferin County has secured the services of a lawyer who has extensive experience in governance for a cost that is well below that of Caledon & New Tecumseth.

I recommend that Mono execute the shared service contract with the County of Dufferin to retain the services of Mr. Guy Giorno as the Town’s Integrity Commissioner. This contract (to July 2019) would cover the remainder of this term of Council, and the initial months of a new council, when the matter can be re-considered.

In accordance with Bill 68, a draft bylaw is attached appointing an Integrity Commissioner. ______Fred Simpson Deputy Clerk

Appointing an Integrity Commissioner THE CORPORATION OF THE TOWN OF MONO

BYLAW NUMBER 2017 -

BEING A BYLAW TO APPOINT AN INTEGRITY COMMISSIONER FOR THE CORPORATION OF THE TOWN OF MONO

WHEREAS, section 223.3(1) of the Municipal Act, 2001, 8.0. 2001, c. 25, as amended (the “Act”), authorizes a municipality to appoint an Integrity Commissioner who reports to Council and who is responsible for performing in an independent manner the functions assigned by the municipality with respect to:

a) The application of the Code of Conduct for members of Council and the Code of Conduct for members of local boards or of either of them; b) The application of any procedures, rules and policies of the municipality and local boards governing the ethical behavior of members of Council and of local boards or of either of them; or c) Both of clauses (a) and (b).

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF MONO ENACTS AS FOLLOWS:

That, pursuant to the provisions of the Act, Guy Giorno is hereby appointed as Integrity Commissioner to perform the duties as set out in the Code of Conduct for members of Council, from January 1, 2018 to July 1, 2019 or until his successor is appointed.

That the Mayor and CAO/Clerk are hereby authorized to execute the agreement attached hereto and all related documents between the Corporation of the Town of Mono and Guy Giorno.

This appointment becomes effective upon passing of this bylaw.

BYLAW GIVEN THE NECESSARY READINGS AND PASSED IN OPEN COUNCIL THIS 12th DAY OF DECEMBER, 2017.

MAYOR CLERK

Appointing an Integrity Commissioner AGREEMENT

THIS AGREEMENT effective the 1st day of January, 2018.

BETWEEN:

THE CORPORATION OF THE TOWN OF MONO Of the First Part Hereinafter called the “Municipality”

-and-

FASKEN MARTINEAU DUMOULIN LLP, Of the Second Part Hereinafter called the “Consultant”

WHEREAS Section 223.2 of the Municipal Act, 2001, as amended (the "Act"), authorizes the municipality to establish a code of conduct for members of the council of the municipality and of local boards of the municipality;

AND WHEREAS Section 223.3 of the Act authorizes the municipality to appoint an Integrity Commissioner who reports to council and who is responsible for performing in an independent manner the functions assigned by the municipality with respect to,

(a) the application of the code of conduct for members of council and the code of conduct for members of local boards or of either of them; (b) the application of any procedures, rules and policies of the municipality and local boards governing the ethical behaviour of members of council and of local boards or of either of them; or (c) both of clauses (a) and (b);

AND WHEREAS, after conducting a competitive Request for Proposal process, the Municipality is satisfied that the Consultant has the skills and ability to meet the foregoing criteria and deems it desirable to appoint Guy Giorno (“Giorno”), a partner in the Consultant, as the Integrity Commissioner to provide the services of "Integrity Commissioner for the Town of Mono", in accordance with Section 223.3 of the Municipal Act, and to investigate requests received by the Municipality pursuant to the Act respecting an alleged contravention of the Municipality's Code of Conduct for Members of Council;

NOW THEREFORE the Consultant and Town agree as follows:

1. The Municipality shall:

a) Pay to the Consultant the rates for services provided in accordance with the RFP and RFP response.

If the Municipality fails to make payments to the Consultant as they become due under the terms of this contract, or in an award by arbitration or court, interest of 1 per cent (1%) above the prime rate per annum as of the date of payment became due on such unpaid amounts shall also become due and payable until payment. Such interest shall be calculated and added to any unpaid amounts monthly.

Prime rate, for the purposes of this Agreement, means the lowest rate of interest quoted by The Royal Bank of Canada from time to time to the most credit-worthy borrowers for prime business loans.

b) Instruct the Consultant fully in writing as to the Municipality’s total requirements in connection with the Projects included in this Agreement, including the Municipality’s budget and time constraints.

Appointing an Integrity Commissioner Provide new annual requirements subject to budget approval in successive years of the contract.

c) Give prompt consideration to all specifications, proposals, and other documents relating to the Project prepared by the Consultant, and whenever prompt action is necessary, inform the Consultant of his/her decisions in such reasonable time so as not to delay the services of the Consultant, or to prevent him forwarding instructions to the Consultant or to Sub-Consultants in accordance with the contract schedule.

d) Arrange and make provision for the Consultant’s entry and ready access to the Project site, as necessary to enable the performance of the services required. e) Designate in writing an individual to act as his/her representative, such person to have complete and exclusive authority to transmit instructions to and receive information from the Consultant.

f) Give prompt written notice to the Consultant whenever the Municipality or his/her representative become aware of any defects or deficiencies in the work or in the services provided. For the purposes of this agreement “defects and deficiencies” shall be defined as any failure of the Consultant to meet and/or deliver any agreed upon deliverable/service and/or meet an applicable deadline as set out in this Agreement.

g) Instruct the Consultant fully in writing of any additional work required outside the scope of this Agreement.

h) Indemnify and save harmless the Consultant from any claims, demands or actions brought against the Consultant in relation to the provision of services by employees, officers or Council members of the Municipality who are not acting under instructions from the Consultant.

2. The Consultant shall:

a) Provide all services as stated on the RFP response attached as Schedule “A” hereto. The parties acknowledge that Council has appointed Giorno as Integrity Commissioner and that, unless Council by resolution approves, Consultant has no right to replace him.

b) Giorno’s work schedule for processing complaints under the Code of Conduct is appended as Schedule “B”. The Consultant agrees to provide a work schedule for any other assigned project and to complete all work in accordance with the schedule.

c) Provide all necessary labour, materials, equipment and sub- consultants necessary to complete the work.

d) Keep the Municipality informed of the status of the project and of any occurrences which adversely affect the Municipality’s interests.

e) Not perform any additional work outside of the scope of this contract without obtaining the written agreement of the Municipality. No additional work shall be authorized without a full written quotation being supplied for any additional task or function.

Appointing an Integrity Commissioner f) Consultant designates Giorno to act as its representative, such person to have complete and exclusive authority to transmit instructions to and/or receive information.

g) Consultant will indemnify, defend and hold the Municipality, its officers, employees and agents, harmless from and against any liability, expense or damage, including reasonable attorneys’ fees, in each case solely for bodily injury, death or damage to real or tangible personal property to the extent directly and proximately caused by the negligence or wilful misconduct of Consultant while engaged in the performance of services under this engagement; provided, however, that if there also is fault on the part of Municipality or any entity or individual indemnified hereunder or any entity or individual acting on Municipality's behalf, the foregoing indemnification shall be on a comparative fault basis. The foregoing obligations are conditioned on Municipality providing Consultant with prompt notice of any claim for which indemnification shall be sought and cooperating in all reasonable respects with Consultant in connection with any such claim. Consultant shall be entitled to control the handling of any such claim and to defend or settle any such claim, in its sole discretion, with counsel of its own choosing.

h) The Consultant will comply with all applicable requirements of the Workplace Safety and Insurance Act. It certifies that all employees, officers, agents and sub-contractors who must be covered are covered under the Act. The Municipality understands that Offices of Lawyers and Notaries (employer classification 7761-000, WSIB Employer Classification Manual, I-956-41) are not covered by the Act.

i) When engaged in work within any facility of the Municipality's, the Consultant and its employees shall abide by the rules and regulations of the Town of Mono. The Consultant’s employees may be required to attend an orientation meeting, highlighting the health and safety requirements of the Town. In the event that the Consultant and/or its employees shows disregard for these requirements, a notice of non- compliance may be issued. The Consultant will be responsible for reacting immediately to the deficiency and correcting any potential health and safety risks.

j) The Consultant shall during the length of the agreement carry liability insurance in the minimum amount of $2,000,000 per incident. In addition, the Municipality will be added as an additional insured party to the policy, relevant to the work involved in this agreement. A current certificate of insurance shall be supplied and the Municipality shall be immediately informed by the Consultant, if any of the relevant details change.

k) The Consultant shall carry Professional liability or Errors and Omissions insurance in the minimum amount required within the RFP documents.

l) The Municipality acknowledges that a Certificate of Insurance (naming Municipality as an additional insured party) and a Summary of Professional Liability Insurance Coverage, satisfying the requirements of this section, have been supplied. Consultant shall immediately inform the Municipality if any of the relevant details change.

Appointing an Integrity Commissioner 3. The Parties agree:

a) That the yearly contract fee, exclusive of the hourly rate of $100.00 plus HST, and exclusive of Expenses as set out in the RFP response, shall not exceed $90.00 plus HST.

b) Authority for general co-ordination of the project shall reside with the Municipality to the extent provided for in this Agreement. This Agreement does not create any master and servant or partnership relationship between the Municipality and the Consultant. At no time will the Consultant or anyone acting for the Consultant; be considered employees of the Municipality.

c) The Consultant shall co-ordinate the activities of any Sub-Consultants, under direction from the Municipality.

d) If the Consultant is shown to be in default in the performance of any of his/her material obligations set forth in this Agreement, then the Municipality may, by written notice to the Consultant, require such default to be corrected. If within 15 days after receipt of such notice such default shall not have been corrected or reasonable steps to correct such default shall not have been taken, the Municipality may, without limiting any other right or remedy he may have, immediately terminate this Agreement and make settlement for the cost of the services rendered and disbursements incurred by the Consultant pursuant to this Agreement and remaining unpaid as of the effective date of such termination. e) If the Municipality is unwilling or unable to proceed with the project, the Municipality may suspend or terminate this Agreement by giving 30 days prior written notice to the Consultant. Upon receipt of such written notice, the Consultant shall perform no further services other than those reasonably necessary to suspend or close out the project. In such event the Consultant shall be paid by the Municipality for all services performed and for all disbursements incurred pursuant to this Agreement and remaining unpaid as of the effective date of such suspension or termination. f) If the Municipality terminates the contract for any of the previously stated reasons, it shall be entitled to take possession of copies of any research materials and the deliverables that have been prepared to the point of termination.

4. Legal Services, Confidentiality and Conflicts of Interest

a) The parties confirm that the services covered by this agreement will be provided by Consultant through Giorno in his capacity as a lawyer. b) The Consultant and Giorno will, inside the law firm, create a "confidentiality wall" so that only those professionals within the firm working the Municipality’s Integrity Commissioner files have access to such information related to the Municipality. c) The Municipality confirms, agrees and consents that the appointment of Giorno and this agreement with the Consultant do not prohibit the Consultant from accepting from another client a mandate that is adverse to the interests of the Municipality, provided that all of the following conditions are satisfied: Giorno does not act in the other mandate; no one else providing services under this agreement acts in the other mandate; the other mandate is unrelated to Integrity Commissioner services; and the Consultant possesses no confidential information obtained in the course of providing services under this agreement that is relevant to the other mandate.

Appointing an Integrity Commissioner d) Paragraph (c), above, constitutes the informed consent referred to in the third paragraph of section 1.1 (Conflicts of Interest) on the second page of the response to the RFP.

5. License and Ownership

a) Consultant Technology. Consultant and its contracted affiliates and subcontractors have created, acquired or otherwise have rights in, and may, in connection with the performance of services hereunder, employ, provide, modify, create, acquire or otherwise obtain rights in, various intellectual, industrial and other property, including, without limitation, concepts, ideas, methods, methodologies, procedures, processes, know- how, techniques, models, templates, the generalized features of the structure, sequence and organization of software, user interfaces and screen designs, general purpose consulting and software tools, utilities and routines, and logic, coherence and methods of operation of systems (collectively, the “Consultant Technology”).

b) Ownership of Deliverables. For purposes of this engagement, “Deliverables” shall mean all work product first created by Consultant for delivery to Municipality in connection with the services provided hereunder, but shall not include any third-party software or related documentation licensed directly to the Municipality from a third party, or any modifications or enhancements thereto or derivatives thereof. Subject to Municipality’s full and final payment to Consultant hereunder, Consultant shall (i) transfer, assign and convey to Municipality all right, title and interest in and to the Deliverables (except for any Consultant Technology contained therein), and (ii) grant to Municipality a non- exclusive, royalty-free, worldwide, perpetual, non-transferable licence to use, for Municipality’s internal business purposes, any Consultant Technology contained in the Deliverables. For greater certainty, the parties agree that Giorno’s final (not draft) reports to Council are the only Deliverables contemplated by this Agreement.

c) Ownership of Consultant Property. To the extent that Consultant uses any Consultant Technology or any other intellectual, industrial or other property in connection with the performance of its services, Consultant shall retain all right, title and interest in and to such property, and, except for the license expressly granted in Section 4(b), Municipality shall acquire no right, title or interest in or to such property.

6. a) If the Municipality is shown to be in default in the performance of any of its material obligations set forth in this Agreement, then the Consultant may, by written notice to the Municipality, require such default to be corrected. If within 7 days after receipt of such notice such default shall not have been corrected, the Consultant may terminate this Agreement. In such an event the Consultant shall be paid by the Municipality for all services performed and for all disbursements incurred pursuant to this Agreement and remaining unpaid as of the effective date of such termination.

b) If the Consultant’s services are suspended by the Municipality at any time for more than 30 days through no fault of the Consultant, then the Consultant shall have the right at any time until such suspension is lifted by the Municipality, to terminate this Agreement upon giving 7 days written notice thereof to the Municipality. In such event the Consultant shall be paid by the Municipality for all services performed and for all disbursements incurred pursuant to this Agreement and remaining unpaid as of the effective date of such suspension.

Appointing an Integrity Commissioner 7. a) The duties and obligations imposed by the contract documents and the rights and remedies available thereunder shall be in addition to and not a substitution for any duties, obligations, rights and remedies otherwise available by law.

b) No action or failure to act by the Municipality or Consultant shall constitute a waiver of any right or duty afforded either of them under the contract, nor shall any such action or failure to act constitute an approval of or acquiescence in any breach thereunder, except as may be specifically agreed in writing.

8. a) All matters in dispute arising out of or in connection with this Agreement or in respect of any defined legal relationship associated with it or derived from it may, with the concurrence of both the Municipality and the Consultant, be submitted to arbitration to a single arbitrator appointed jointly by them.

The place of the arbitration shall be the Town of Mono Municipal Office and the language of the arbitration shall be English.

b) No one shall be nominated to act as arbitrator who is in any way financially interested in the conduct of the project or in the business affairs of either the Municipality or the Consultant.

c) In the event that the parties cannot agree as to the single arbitrator to be appointed, then such arbitrator shall be appointed by the applicable Courts.

d) The laws of the Province of Ontario shall govern this Agreement and any arbitration or litigation in respect thereof.

e) The award of the arbitrator shall be final and binding upon the parties.

f) For greater certainty, a challenge to, or disagreement concerning, a report of an investigation into a Code of Conduct complaint, a recommendation contained in such report or the investigation process, shall not be considered a “matter in dispute” covered by this section.

9. Neither party may assign this Agreement in any manner without the prior consent in writing of the other.

10. This agreement shall continue until the full completion of the work outlined in schedule “A”.

11. All notices required by this Agreement to be given by either party shall be deemed to be properly given and received within two (2) business days if made in writing to the other party by registered mail, or e-mail, addressed to the regular business address of such other party as stated within this Agreement.

The Corporation of the Town of Mono Fasken Martineau DuMoulin LLP

347209 Mono Centre Road 333 Bay Street

Mono, Ontario Toronto, Ontario

L9W 6S3 M5H 2T6

E-mail: [email protected] E-mail: [email protected]! Hyperlink reference not valid.

Appointing an Integrity Commissioner 12. The Consultant shall at all times be responsible for keeping confidential, any files, data and other forms of information belonging to the Municipality that is encountered while fulfilling work within this Agreement. The Consultant shall take all necessary measures to guard any such information to ensure that it is kept secure at all times. The foregoing obligations shall not apply to information which (i) shall have otherwise become publicly available other than as a result of disclosure by the Consultant in breach hereof, (ii) was disclosed to the Consultant on a non-confidential basis from a source other than the Municipality, which is not prohibited from disclosing such information as a result of an obligation in favour of the Municipality, (iii) is developed by the Consultant independently of, or was known by the Consultant prior to, any disclosure of such information made by the Municipality, or (iv) is disclosed with the written consent of the Municipality.

A receiving party also may disclose confidential information to the extent required by an order of a court of competent jurisdiction, administrative agency or governmental body, or by any law, rule or regulation, or by subpoena, summons or other administrative or legal process, or by applicable regulatory or professional standards, or in connection with any judicial or other proceeding involving the Consultant and the Municipality relating to the Consultant’s services for the Municipality or this Agreement.

Should it be necessary to remove information, or systems which contain information, from Town premises, the Consultant will take additional precautions during transportation and at the Consultant’s or Sub-Consultant’s premises to make certain that the information is not accessed by or transmitted to a third party, either directly or indirectly. The Consultant, employees of the Consultant and any involved Sub-Consultant shall not view information contained on any system that is not absolutely necessary in order to complete the task assigned. Further they shall not copy, share or transmit any of the Municipality’s information, without seeking the written consent of the Municipality. All individuals shall be required to sign a confidentiality statement (Schedule “C”) acknowledging their understanding and promise to keep such information safe and confidential.

This clause shall not limit the right of the Municipality or other party to seek remedy via any municipal, provincial or federal legislation guarding against the release of private or sensitive information.

13. This Agreement constitutes the sole and entire agreement between the Municipality and the Consultant relating to the project, and supersedes all prior agreements between them, whether written or oral, respecting the subject matter hereof, and no other terms, conditions or warranties, whether expressed or implied, shall form a part thereof. This Agreement may be amended only by written instrument signed by both the Municipality and the Consultant.

14. Attach and initial any additional terms, which shall form a part of this Agreement.

Appointing an Integrity Commissioner IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written.

THE CORPORATION OF THE TOWN OF MONO

Laura Ryan, Mayor

Mark Early, CAO/Clerk

FASKEN MARTINEAU DUMOULIN LLP

I have authority to bind the Partnership

Print name Title

Witness

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Appointing an Integrity Commissioner SCHEDULE ‘ A’ RFP Submission – Fasken Martineau DuMoulin LLP

Appointing an Integrity Commissioner SCHEDULE 'A'

CORPORATION OF THE COUNTY OF DUFFERIN

REQUEST FOR PROPOSAL RFP CS·16·01 PROVISION OF INTEGRITY COMMISSIONER SERVICES RESPONSE FORM

CLOSING DATE: THURSDAY. APRIL 21, 2016, 2:00 PM, local time

RETURN TO: County of Dufferin, Treasury Department 55 Zina Street, 2nd Floor Orangeville, Ontario L9W 1E5

PROPOSAL FORM: FOR THE PROVISION OF: CS 16·01 INTEGRITY COMMISSIONER SERVICES

AS SUPPLIED BY: IFaskenMartineauDuMoulin LLP

FIRM NAME

ADDRESS: 333 Bay Street, Suite 2400, P.O. Box 20, Toronto, Ontario POSTAL CODE:L...- IMSH2T6 -.J

(HEREINAFTER CALLED THE RESPONDENT)

TO: THE CORPORATION OF THE COUNTY OF DUFFERIN 55 ZINA STREET, 2ND FLOOR ORANGEVILLE, ON, L9W 1E5 (HEREINAFTER CALLED THE CORPORATION)

THE RESPONDENT DECLARES 1. No person(s), firm or corporation, other than the Respondent, has any personal interest in this Proposal or in the award for which this Proposal is made. 2. No member of Council, officer or employee of the Corporation is or will become interested directly or indirectly as a contracting party, partner, shareholder, and surety or in any portion of the profits thereof, or in any of the monies to be derived, there from. 3. This Proposal is made without any connection, comparison of figures, or arrangements with, or knowledge of any other corporation, firm or person making a Proposal for the same and is in all respects without collusion or fraud. 4. By signing this submission, I confirm I have read and understood the content and requirements of this Proposal document.

LOWEST OR ANY PROPOSAL NOT NECESSARILY ACCEPTED

ACKNOWLEDGEMENT TO RECEIPT OF ADDENDA This will acknowledge receipt of the following addenda and, that the pricing quoted includes the provision set out in such addenda ADDENDUM # DATE RECEIVED

#11 I~A_pr_II_14_,2_0_16 ~

#L-I ____, I Check here If NO Addenda received

Appointing an Integrity Commissioner 1.1 Conflicts of Interest

Proponents are required to state any perceived or actual conflicts of interest that they might have with )\~ County of Dufferin or their staff. : -,:..:>_:::j ....,.;..------. We have conducted a thorough conflict search and have identified no conflict of interest.

The search did not reveal any instance of us ever acting against the County in litigation. In the-last five years, we have acted only once on the other side of a real estate transaction involving the County.

If we are successful in the RFP and the County becomes our client then, in accordance with the Rules of Professional Conduct of the Law Society of Upper Canada, we would not be able to act against the County in any other matter-unless the County were to provide Informed consent on a speclflc-casebasis.

Ifwe are successful in the RFP then we will discuss with the County additional steps that we can take within ourflrm to protectthe County's Information in our possession that is not otherwise publicly available, such as creating a "confidentiality wall" so that only the those professionals within our firm working on County files would have access to such information related to the County.

1.2 Confidentiality

The information submitted In response to this RFP will be treated in accordance with all applicable legislation regarding freedom of information and privacy. The information collected will be used solely for the purposes stated in the RFP.

The proponent does, by the submission of a proposal, accept that the information contained in it will be treated in accordance with the process set out in the RFP. Proponents should clearly indicate in their i .:.::·:::~missionwhich parts, if any, are exempt from disclosure under the relevant freedom of information "..,d protection of privacy legislation.

All written Proposals received by the County become a public record once a Proposal is accepted by the County of Dufferin. All information contained in them is available to the public including personal information.

1.3 Use of Materials Provided

The proponent confirms that all materials provided by the County of Dufferin have been used only to respond to this Request for Proposal.

1.4 Consent and Certification

By submitting this application, the lead proponent hereby certifies to the Owners that the application and the supporting documentation are true and complete in all respects. The proponent also certifies that it has read and complied with the terms of the Request for Proposal.

DATED: April 21, 2016 ·~_Jd... / ...... - / SIGNATpR~_9FWITNE ...... _ ....--.,.. SIGNATURE OF WITNESSSIGNATURE OF RESPONDENT By my signature, I hereby confirm I am a principal, or have been duly authorized by the principal/board) to sign on behalf of the above named.

Appointing an Integrity Commissioner 1.1 Conflicts of Interest

Proponents are required to state any perceived or actual conflicts of interest that they might have with the County of Dufferin or their staff.

We have conducted a thorough conflict search and have Identified no conflict of interest.

The search did not revealany Instance of us ever acting against the County in litigation. Inthe lastfiveyears, we have acted only once on the other side of a real estate transaction involvingthe County.

Ifwe are successful Inthe RFP and the County becomes our client then, in accordance with the Rulesof ProfessionalConduct of the law Societyof Upper Canada,we would not be able to act against the County in any other matter-unless the County were to provide informed consent on a specific-casebasis.

Ifwe are successful in the RFP then we willdiscuss with the County additional steps that we can take within our firmto protect the County's information in our possession that isnot otherwise publiclyavailable,such as creating a "confidentialitywall"so that only the those professionalswithin our firm workingon County fileswould have access to such Information related to the County.

1.2 Confidentiality

The information submitted in response to this RFP will be treated in accordance with all applicable legislation regarding freedom of information and privacy. The information collected will be used solely for the purposes stated in the RFP.

The proponent does, by the submission of a proposal, accept that the information contained in it will be treated in accordance with the process set out in the RFP. Proponents should clearly indicate in their submission which parts, if any, are exempt from disclosure under the relevant freedom of information and protection of privacy legislation.

1.3 Useof MaterialsProvided

The proponent confirms that all materials provided by the County of Dufferin have been used only to respond to this Request for Proposal.

1.4 Consentand Certification

DATED: ]APril21,2016

SIGNATURE OF WITNESS SIGNATURE OF RESPONDENT SIGNATURE OF WITNESSSIGNATURE OF RESPONDENT By my signature, I hereby confirm I am a principal, or have been duly authorized by the principal/board, to sign on behalf of the above named.

Appointing an Integrity Commissioner RESPONDENT INFORMATION FORM

Official Name of Proponent Fasken Martineau DuMoulin llP Operating Name (if different from Official Name) Lead Contact Guy W, Giomo

PositionlTitle Partner Mailing Address 333 Bay Street, SUite 2400, P.O. Box 20

CitylTown/County/ Toronto Region Postal Code M5H2T6 Telephone +14163668381 Fax + 1 416 364 7813

Email [email protected]

Website www.fasken.com

HST Account # 879376127 RTOOO1

In the case of a partnership please replicate the table above for each partner. Add additional pages for any other involved partners.

1.0 COMPANY INFORMATION

1.1 Company/Individual Profile

Provide a profile of the company or individual submitting the proposal. If a Company, list the length of time in business and the principals involved.

Fasken Martineau is a leading Canadian firm. The firm began as Beatty & Chadwick In 1863, and has evolved through various mergers and firm names over the years, Today we have eight offices with more than 700 lawyers In Toronto, Ottawa, Montreal, Quebec City, Vancouver, Calgary, london, and Johannesburg.

We have a special relationship with Terrance S.Carter, Managing Partner of the Carters law firm In Orangeville. Terrance is Counsel to Fasken Martineau on flies Involving charitable law.

The firm's practice areas and services Include many relevant to the County, such as: municipal law, government ethics, conflict of Interest, internal Investigations, government agency administration and public sector transparency.

Peter Feldberg is our Firm Managing Partner, Martin Denyes Is our Ontario Managing Partner.

Our excellence and broad industry expertise consistently garner accolades and top ranklngs from renowned law-firm guides published by Chambers & Partners, International Flnancfallaw Review's Guide to the World's leading Financial law Firms, legal 500 UK and legal Experts published by legal Business, and the Canadian legallexpert Directory, Appointing an Integrity Commissioner 1.2 Partner Profile

Where a proposal is from a partnership, similar information should be provided for the Partner(s).

Guy Is an expert in conflict of interest and government ethics. He was called to the Bar In 1991 and has practised law for 25 years. He has been a partner in Fasken Martineau continuously since 2002, except for the period July 1,2008, through December 31,2010, when he was Chief of Staff to the Prime Minister of Canada. Guy's practice Is devoted to government ethics, conflict of interest, lobbyist registration, lobbying ethics, government transparency, and related fields. He serves on the Steering Committee of the CounciJ for Governmental Ethics Laws, the pre-eminent organization of government ethics administrators in North America. He chairs the Law of Lobbying and Ethics committee of the Canadian Bar Association.

News media call him "well respected as an expert in accountability and ethics law" (Hufflngton Post, June 6, 2013) and "an ethics and lobbying bulldog who has built a reputation as a vocal advocate of accountable government" (lPolltlcs, February, ?'i. JOB).

1.3 Project Team Members

Use the following table to list all of the project team members. The table may be duplicated as many times as required. Resumes are to be attached seperately. Member Organization Guy W. Giorno Fasken Martineau Address Present Title 333 Bay Street, Suite 2400, Toronto, ON Partner Postal Code Telephone MSH 2T6 +14163668381 x46871 Email Facsimile [email protected] +14163647813

Role in Project Integrity Commissioner: all functions including advice, reports and investigations

(Relevant skills and expertise to be contributed to the Project) Member Organization

Address Present Title

Postal Code Telephone

Email Facsimile

Role in Project

(Relevant skills and expertise to be contributed to the Project) Member Organization

Address Present Title

Postal Code Telephone

Email Facsimile

Role in Project

(Relevant skills and expertise 10be contributed to the Project) Appointing an Integrity Commissioner 2.0 EXPERIENCE

2.1 Approach to Project

Proposals should clearly describe the process that would be undertaken in completing this project and the unique or innovative components that the specific proposal incorporates. Proponents should be explicit in describing the methodology they will use.

GENERALPHILOSOPHYAND APPROACH

Guy's philosophy is that it Is better to provide up-front advice, support and gUidance In order to promote compliance than to conduct an Inquiry into alleged non-complrance after the fact. The steps outlrned below reflect this philosophy.

1. OUTREACHTO COUNCIL At the beginning of his term, and then at least once annually, Guy will contact each Member, individually, to ask if the Member has any questions or comments related to the Code of Conduct. The objectives will be (a) to make the Integrity Commissioner accessible and available to Members and (b) to create a culture where Members don't hesitate to ask the Integrity Commissioner about how the Code of Conduct applies to specific situations.

2. GUIDANCE/BULLETINS While under the Municipal Act such guidance would be non-binding, as Integrity Commissioner Guy will Issue periodic reports to Council to provide guidance on the application of the Code to certain common fact situatrons.

3. ANNUAL REPORTS At least annually, he will report to Council on the operation of the Code. The reports will Include brief summaries of advice given to individual Members (with all Identifying Information removed) so that all Members (and the public) can learn from the case summaries.

4. INQUIRY PROCESS By Labour Day 2016, Guy proposes to recommend to Council a draft process for handling complaints (requests) under the Code. The draft process will cover matters such as: time frames (to ensure inquiries are expeditious); notice to participants; and the right of the affected Member to comment on draft factual findings (but not the analysis or conclusions) before the report to Council is finalized, The draft process will follow an "Inquiry" model and not an "adversarial" (two sides) model.

5. RESTRAINTIN PUBLIC COMMUNICATIONS While the office of Integrity Commissioner provides a vital public service (maintenance of public confidence in the integrity of government) we believe It Is essential to respect lines of accountability and reporting. In other words, the Integrity Commissioner must report only to Council. Therefore, Guy will never discuss specific cases with the news media. Further, only at the request of the Council will he conduct news media interviews or answer media questions about general (not specific) matters, and then only to Increase public awareness of the Code and ethics. Further, except to the extent necessary to handle a complaint (request) from a member of the public that leads or could lead to an Inquiry under s. 223.4 of the Municipal Act, or to conduct an inquiry, Guy will not discuss an individual Member's conduct with a member of the public. Except to handle a complaint (request) from one Member about another Member or to conduct an Inquiry, Guy will not communicate with one Member about another Member's conduct; he will only communicate with Council as a whole.

6. NO COMMENT ABOUT ONGOING MAnERS Specifically, when a complaint about a Member (i.e. request for inquiry) Is received, as a matter of policy Guy will not discuss the complaint with, or even acknowledge it to, the news media orthe public. If the decision is made to conduct an inquiry, he will first notify the Member{s) concerned and then post on the Website a brief statement which does nothing except confirm that an inquiry Into a named Member is being conducted. Thereafter there will be no communication to the news media or public until the inquiry is completed and a report has been transmitted to Cabinet.

7. WEBSITE While the Integrity Commissioner reports to Council and not to the public, we nonetheless believe that public transparency is critical. Guy will work with County staff to ensure that the County website (1) makes it easy to a member of the public to figure out how to submit a complaint (request) to the Integrity Commissioner and (2) easily makes available the Integrity Commissioner's reports. (The Municipal Act saysthe reports must be available to the public but does not specify Web posting. Guy would insist on it.)

Appointing an Integrity Commissioner 2.2 Previous Experience

Proponents should describe any previous experience in projects similar to that included in the request for proposal.

Guy hasextensive experience Inconflict of interest and ethics matters Involving government officials:

1. Represented Member of Parliament in inquiry under the Conflict of Interest Codefor Members of the Houseof Commons,

2. Represented/advisedMPPs(both complainants and respondents) In Inquiries by the Integrity Commissioner(Ontario) under the Members' Integrity Act

3. Representedfederal officials (including a Minister, two former Deputy Ministers,and severalformer officials) in examtnatlons by the federal Conflict of Interest and EthicsCommissionerand other proceedings under the Conflict of Interest Act

4. Advised and representedwitnessesin examinations by the federal Conflict of Interest and EthicsCommissionerunder the Conflict of Interest Act

5, Representedpersons being Investigated for alleged breachesof the federal Lobbyists' Codeof Conduct

6, Routinely adviseson compliance with: - Conflict of Interest Rulesfor Public Servants(regulations under PublicServiceof Ontario Act) - Conflict of Interest Act (Canada) - Conflict of Interest Code for Members of the Houseof Commons - Policyon Conflict of Interest and Post-Employment (Canada) - Code of Conduct for Procurement (Canada) - Ethicaland Political Activity Guidelinesfor PublicOffice Holders(Canada) - Lobbyists' Code of Conduct (Toronto) - Lobbyists' Code of Conduct (ottawa) - Lobbyists' Code of Conduct (Canada) - Publiccorruption provisions of Criminal Code

7. Advised various government agencies/entities on conflict of interest, transparency and whistle-blowing

8. Drafted policies on conflict on interest, transparency,whistle-blowing

9. Testified on conflict of interest before Houseof Commons Standing Committee on Accessto Information, Privacyand Ethics

10, Drafted Annex Bof "OpenGovernment: A Guide for Ministers" (now known asOpen and Accountable Government)

11. Consulted by three different provinces on law-of-Iobbying issues.

In addition, Guy hasappeared before the following Courts and tribunals: - OntarIo Court of Appeal - OntarIo Divisional Court - Superior Court of Justice - AssessmentReviewBoard - CanadIanRadio-televisionand Telecommunications Commission - GrievanceSettlement Board - Ontario Labour RelationsBoard - Workplace Safetyand InsuranceAppealsTribunal (formerly WCAn

A few of his many other presentations on ethics include: - Reputation and Ethics:The LegalIssues- http://goo.gl/UvcKOb - Political promises:easierto breakthan make,commentary on s.550 of CanadaElectionsAct - http://goo.gl/EakC80 - Government Procurement:When Selling BecomesLobbying: The Impact of Accountability Law - http://goo.gl/COrZ07 - Raisingthe Bar- The Casefor Corporate Responsibility and Accountability, ACECSummit 2013 - http://goo.gIl6IFM1N

Appointing an Integrity Commissioner 2.3 General Municipal Knowledge

Proponents shall provide at least three (3) examples that demonstrate the proposed Integrity Commissioner'sbroad knowledge and experience within a municipal government including practices, procedures,methodsand mandatesfound within a municipalenvironment.

Guy has extensive experience working with and for municipalities. In fact, he has worked with municipalities since the beginning of his legal career:

1. Toronto: Conducted workplace "equal employment opportunity" Investigations for former Municipality of Metropolitan Toronto (1989 - while a student-at-Iaw)

2. Gravenhurst: Successfully represented Town in landmark freedom of information ruling: Gravenhurst (Town) v. Ontario (information and Privacy Commissioner) (1993),13 O.R.(3d) 531,49 C.P.R.(3d) 550 (Dlv. Ct.)

3. Pembroke: Represented Police Services Board In another significant case: Pembroke (City) Police Services Board v. Kidder (1995), 22 O,R.(3d) 663 (Div, Ct.)

4. Ontario: While employed by the Government of Ontario (1995-2002) Guy was closely involved in the munic1pal restructuring reforms of the mid to late 1990s

5. Ontario: Acted for the Ministry of Municipal Affairs and Housing on project related to the Toronto Islands community (2002- 2003)

6 Brantford: Facilitator for Council strategic planning session, then delivered written report (2004)

7. Grlmsby: Facilitator for Couneil strategic planning session, then delivered written report (2004)

8. Faculty, Advanced Roundtable in Municipal Law, Law Society of Upper Canada (May 2, 2008)

9. "Mun ieipaI Merg ers: A Case Study of Mun Iclpal Ama Igamatlo n In Ontario, 1996-2001," presentation to Ryerson University Department of Politics and Public Administration and Canada25 (March 2005) - http://goo.gl/rgx68F

OTHER

During 2006, when the Municipal Act was being amended (Including to provide for municipal Integrity Commissioners), Guy was there: commenting on lobbyist registries, on democratic accountability and other issues related to open and ethical government. For example:

- "We need more democracy locally - not less," Globe and Mall (May 3,2006) - http://goo.gl/UOpUa8 - "Act needs to be stronger to curb lobbyists at City Hall," National Post (June 12,2006) - http://goo.gl/1prtFA

During the 1990s Guy routinely represented municipal Institutions (respondents) In freedom of information appeals. Guy now focuses on compliance and best practices (helping Institutions to achieve greater transparency and accountability) and on helping requesters to exercise their rights.

Appointing an Integrity Commissioner 2.4 Knowledge of Municipal Law

Proponents are to demonstrate the proposed Integrity Commissioner's work experience in Ontario Municipal Law and give examples thereof. Proponents who have taught, lectured or otherwise publicly demonstrated advanced knowledge of Municipal Ethics or Code of Conduct matters will be scored favourably

Guy has lectured and publicly demonstrated advanced knowledge of Municipal Ethicsor Code of Conduct matters: PRESENTATIONS

"Municipal Conflict of Interest - What's New?"Ontario BarAssociation (February 8,2013) - http://goo.gl/1UQUhb

"Municipal Conflict of Interest," OBA Summer Institute, live Q&A following rebroadcast (July 11,2013)

"The EthicalCouncil: Conflict Codes,Lobbyist Registration and Other BestPracticesfor Councils and Councillors," presented to Association of Municipalities of Ontario (August 16,2005) - http://goo.gJ/yyqMnQ

PUBLICATIONS

"Leasing lives on: Toronto's MFPscandal provides lessons,"Summit, January/February 2006 (p. 12)- http://goo.gl/BzJJiP

"Comments on Implementation ofthe Recommendations ofthe Bellamy Inquiry," Presentation to Polleyand FinanceCommittee, Toronto City Council Meeting No. 10, November 22, 2005 - http://goo.gI/8aX9IT

Foradditional presentations and publications, please seeSection 2.3.

Appointing an Integrity Commissioner 2.5 Investigative Experience

Proponents are to give at least two (2) examples to demonstrate the proposed Integrity Commissioner's previous experience each of the following: Impartiality and neutrality in managing sensitive inquiries and conducting investigations and making appropriate recommendations; Expertise with investigative techniques and procedures and in gathering of evidence and its legal interpretation; Adjudicative skills or similar experience.

1. Conducted confidential Internal investigations and prepared investigation reports for a federal political party. - Interviewed witnesses - Gathered, reviewed and Interpreted evidence - Llaison with technical experts (forensic review) - Applied the facts to policy to determine whether contraventions had occurred - Acted with independence and neutrality - Prepared reports and made recommendations

2. Served as chair ofthe appeals board for a provincialpoliticalparty. - Drafted (forapproval by executive) rules for leadership election - On own authority, drafted and Issued procedures and hearing rules - Presided over a three-member hearing panel (and sometimes single-person panel) that entertained challenges, complaints and disputes concerning alleged contraventions ofthe rules and party constitution - Conducted oral, in-person hearings - Revieweddocumentary evidence - Draftedand issued production orders - Ruledon preliminarymotions and Issuedwritten reasons - Madefinal rulingsand Issueddetailed written reasons - Rolerequired complete neutrality and sensitivity in dealing with often adversarialparties

3. Investigated "equal employment opportunity" complaints for former Municipalityof Metropolitan Toronto -Interviewed complainants - Interviewedsupervisors -Interviewed witnesses - Revieweddocumentary evidence - Draftedinvestigation reports

4. Advisedboard of directors of financialInstitution on Investigation into alleged executive misconduct - Workedwith forensic accountants - Reviewedwitness statements - Co-authored materials for board - Drafted board communications to employees, to stakeholders and to other audiences

Appointing an Integrity Commissioner 2.6 Public Relations

Proponents are to give examples to demonstrate the proposed Integrity Commissioner's past experienceand confidencein dealingswith elected officials,the publicand the media.

We suggest that no candidate for the position of Integrity Commissioner has as much experience and confidence dealing with elected officials, the public and the news media as Guy.

ELECTEDOFFICIALS As a former Chief of Staff to the Premier of Ontario and former Chief of Staff to the Prime Minister of Canada, and as an experienced lawyer serving municipalities, Guy is at ease dealing with elected officials. He has made presentations to; municipal councils; council committees; school board meetings; the federal Cabinet; the Ontario Cabinet; committees of the House of Commons, Senate and Ontario Legislature; and federal and provincial caucuses. He has dealt with elected officials one-an-one and in groups. He has dealt with elected officials in every conceivable way: given them advice; trained them; acted on their Instructions; reported to them. Ten years of his legal career were spent Inside government, working with elected officials.

NEWS MEDIA The news media frequently ask Guy to address Issues related to municipal councillors and municipal government. For example: - Toronto Star (October 4, 2013) - Toronto Metro (October 4,2014) - TVO's The Agenda with Steve Palkin (December 5, 2012) - Ottawa Business Journal (August 21,2012) - Ottawa Sun (July 6, 2012) - Ottawa Citizen (March 8, 2012)

Outside of municipal Issues, Guy has extensive experience dealing with TV, radio, print and digital news media. Inside Ontario, those news media include: AM640 (CFMJ),CBC Metro Morning, CBC Newsworld, Education Today, CFRA,CIUT, CTV,CTVQuestion Period, Global TV, The Globe and Mall, The HIli Times, Hour Town (Pulse 24), Hufflngton Post, IPolitics, The Lawyers Weekly, Lobby Monitor, National Post, News Talk 1010 (CFRB),Ottawa Citizen, Ottawa Sun, Power and Politics, Rhonda Live, Summit Magazine, Sun News Network, TVO's Studio Two, Toronto Star (Canada's largest circulation newspaper, where he used to write a weekly column) and URCInvestigates.

SPEAKINGENGAGEMENTS He is highly regarded as a public speaker and as a trainer and an instructor, including at Carleton University where he teaches a graduate course in the school of political management. He has delivered speeches to a variety of audiences, Including: Economic Club of Canada, ACEC-Canada, Canada-UK Chamber of Commerce, Canadian Council of Christian Charities, Ontario Hospital Association, Osgoode Professional Development, Council on Governmental Ethics Laws, University ofToronto School of Public Policy & Governance and Mowat Centre for Policy Innovation, Carleton University, Municipal Taxpayer Advocacy Group, Canadian Bar Association, University of Calgary, Winnipeg Public Library, and many others.

AUDIENCE FEEDBACK(SAMPLE) "Your presentation last time was a highlight of our event." Conference organizer, November 30,2014 "Guy Glorno was a very engaging speaker." Seminar attendee, June 20, 2013 'Very informative; great speaker and very clear." UK speech attendee, September 14, 2012 "Dynamic speaker." Seminar participant. May 11, 2011 "A great speaker ... commands attention." Audience member, January 31, 2006 "Every once in a while, I hear a speech that I think is so good, I just want to turn over my entire column to It. ... Besides being a romping fun speech, Giorno's words should serve as a valuable lesson ..." Ucla Corbella, Editor, Calgary Sun, November 13,2005 "Frankly you were the most highly rated speaker over the summer and in high demand by the registrants." Conference organizer, September 15, 2005

WRITING - 2008 OVATION Award of Excellence for Writing, International Association of Business Communlcators/Toronto - 2008 OVATION Award of Merit for Writing, International Association of Business Communicatorsfforonto - Author of numerous articles and papers - Co-author of the leading legal text on the law of lobbying in Canada

Appointing an Integrity Commissioner 3.0 VALUE ADDED SERVICES

Proponents should provide details on any aspects of the proposal that provide additional value or provide for any extra service not requested within the scope of work.

1. RELATEDADVICEANDGUIDANCE

At the request of Council,for the hourly ratesspecified In Section4, the Integrity Commissioner Isalsowilling to provide: - Advice to individual Members about their own situation under the Code of Conduct and other procedures,rulesand policies governIng the ethical behavIour of Members - Specificand general opinions and advice to Council on the County's procedures, rulesand policies regulating the conduct of Members and issuesof compliance with same - Educational outreach programsto Council on Issuesof ethics and Integrity

2. LOBBYISTREGISTRY

Guy iswidely recognized as Canada'sleading legal expert on lobbying laws.

If the County wishesto consider the drafting of a lobbying by-law or the Introduction of a lobbyist registry, Guy would be pleasedto offer his expertise (whether to draft, to comment on drafts, to make recommendations, to help design a process,or to assistin any other way) at the hourly ratesdescribed In Section4.

3. PUBLICCOMMUNICATION

If Council requests,for the purpose of public education and understanding, the Integrity Commissionerwould, pursuant to Section 4,attend one or more public meetings, arranged by the County, to explain to the public the Code of Conduct and to answer questions about ethical Issues.Hiscomments during those meetings would be general and not relateto any individual case.

With Council's permission and County cooperation he will also draft one or more web pages(on the County website) to facilitate public understanding of the Code,the process,and ethics generally.

4, COUNCil ON GOVERNMENTALETHICSlAWS(COGEl)

COGEl Isthe pre-eminent organization of government ethics administrators in North America,It provides a valuable forum for Integrity commissionersto sharebest practicesand to learn from the experiencesof one another. Thefederal and most provincial integrity/ethics commissionersalready belong to COGEL.

If we are successfulInthis RFP,wewill, at our expenseand not the County's expense,register the Office of the Integrity Commissioner, Dufferln County, as a "governmental" member of COGEL.Thiswill give the County, through the Integrity Commissioner,accessto all the benefits of COGElmembership.

5. BUllETINS AND SEMINARS

We regularly publish bulletins on new developments In the area of conflict of Interest,government ethics,lobbying law and related top1cs.Wewill Include the County on our distribution lists.

Wewill also offer County personnel complimentary (free)admission to our annual update seminarson municipal (and federal and provincial) lobbying laws.Ordinarily, our lobbying seminarsoperate on a paid-attendance basis).

6. LIBRARYSERVICES

FaskenMartineau hasone of the largest private law firm libraries In Canadaand would be pleasedto haveCounty personnel useour library facilities by Informal appointment. Our librarians would also be pleasedto offer quick referenceassistanceto County personnel by telephone or in person on a third-party cost recovery basis.

Appointing an Integrity Commissioner 4.0 PRICING

Proponents must provide a schedule of the costs associated with the project including hourly rates/per diem of all Individuals involved, disbursements including travel, communications, printing and overhead.

FEES-INTEGRITYCOMMISSIONER

For the servicesof Guy Glorno as Integrity Commissioner:

1. Annual retainer from County: $220

2. Annual retainerfrom each interested lower-tier municipality: $90

3. Foreach hour spent interviewing, speaking to Members, receiving and reviewing complaInts (requestsfor InquIries), researching, writing, reporting, and attending at meetings and telephone conferences:$100

Note: Hours to be rounded to the nearest 15 minutes (i.e.,$25 per 15 minutes)

FEES-OTHERS

None. No other Individuals will be Involved In providing the services.

EXPENSES

Expenseswill be charged asfollows:

Note: Guy works out of our Toronto and Ottawa offices but residesIn Ottawa. In the best interests of the County, for the purpose of charging for expensesour Toronto office will be used asthe startIng location.

1.Travel to meetings or interviews: reimbursement for taxi fares (actual cost, with receipts) or, where personal vehicle used, reimbursement at the County's mileage (km) rate. Forconsistency, mileage (km) will always be calculated using our office at 333 BayStreet,Toronto, asthe deemed start point and deemed end point of a round trip.

1A. If the County requires the Integrity Commissioner'spresenceurgently (96 hours notice or less,not counting weekends) and If he isalready scheduled to be outside the GreaterToronto Areaon the day his presenceis requested (or on the day immediately prior or on the day Immediately following) then reimbursement of any additional cost for extraordinary expensesthat he will need to incur to accommodate timing of the request will be subject to prior agreement with the Clerk.

2.Accommodation when required for meetings or Interviews: reimbursement In accordance with County policy.

3. Meals: reimbursement at County rates;alcohol not reimbursable

4. long-distance calls,Including cell-phone calls: reimbursed at actual cost

5.Copies: 1-49 at a time, 10cents per page; 50+ we will askthe County to reproduce

6, Other overhead: We will waive most of the disbursements that we normally charge to clients suchas Internal printing of materIal, mailing charges,couriers (except asdescribed below), scanning, and faxIng.

7. Extraordinary disbursements (for e.g.courier for a document that must be delivered on a time-sensitive basiswhen the need to send arose on short notice): subject to prior agreement with the Clerk.

TAXES

HSTto be added to fees,and where applicable to costs,as required by law.

Appointing an Integrity Commissioner 5.0 REFERENCES

Please provide three references for similar assignments in which you have been involved. Under "Role in Project" describe if you or your organization was the lead agency or a subcontractor, the scale of the project, and the deliverables. Replicate the forms as required. REFERENCE #1 Organization Name: CancerCareOntario

Contact Name: EricaZarkovlch

Contact Tille: GeneralCounsel

Address: 620 University Avenue,Toronto, Ontario M5G 2L7

Telephone #: +14169719800

E-mail Address: [email protected]

Description of Services Provided/Role in Legaladvice and support to an Internal Investigation into alleged conflict of Interest Project REFERENCE #2 Organization Name: City of Brantford

Contact Name: Mike Hancock

Contact Title: Mayor from 2003-2010

Address: 31 Winding Way,Brantford, ON N3R351 (Home)

Telephone #: +15197569108{Home)

E-mail Address: N/A

Description of Services Provided/Role In Facilitated Council Members' day-long strategic planning sessionand prepared report Project REFERENCE #3 Organization Name: Conservative Partyof Canada

Contact Name: Dustrnvan Vugt

Contact Tille: Executive Director

Address: 130Albert Street, Suite 1204,Ottawa, Ontario Kl P5G4

Telephone #: + 1 613 755 2007

E-mail Address: [email protected]

Description of Services Provided/Role In Project Conducted confidential, sensItive Internal Investigations and reported on same I i~~i~t~()fmiiI Appointing an Integrity Commissioner Guy W. Giorno

Partner Areasof Practice

Toronto/Ottawa e MunicipalGovernmentEthics +14163668381 and LobbyistRegistration +1 613696 6871 e GovernmentTransparency +1 613230 6423 (fax) and Ethics [email protected] ~ Anti-Briberyand Corruption www.fasken.com/guy-giorno e CorporateGovernance c CorporateSocial Guy Giorno leads Fasken Martineau's public sector ethics, ResponsibilityLaw transparency and political law practice, and practises public law .. Litigation& Dispute with an emphasison accountabilityand ethics laws. He routinely Resolution advises public sector entities on their governance, ethics and Education transparency.

& LL.B., 1989,Universityof Clients benefit from Guy's significant experience in public sector Toronto ethics, conflict-of-interest codes, accountability legislation (including freedom of information law), lobbyist registration law Yearof Call/Admission and election and election finance law. He is also versed in ti Ontario, 1991 meeting facilitation, strategic planning, strategic communication, crisis communication and issue management and stakeholder Languages relations. .. English He serves on the Steering Committee of the Council on Governmental Ethics Laws. Guy is also Chair of the "Law of Lobbyingand Ethics" committeeof the CanadianBar Association, is co-author of the legal text Lobbying in Canada and routinely speaks, writesand advises cllents on this emerging, complexfield of law.

Guy originallyjoined FaskenMartineau in June 2002. He rejoined the partnership in January 2011 after serving two and one-half years as Chief of Staff to the Prime Minister of Canada. He has been appointed a Fellow of the University of Toronto School of Public Policy & Governance,and a Fellow of Carleton University's Clayton H. Riddell Graduate Program in Political Management where he also teaches a Master's level course. He is also an Executive Member of the National Administrative Law Section of the CanadianBarAssociation.

FASKEN r~ - 1 - MARTINEAU Y

Appointing an Integrity Commissioner During the 1990s he routinely represented municipal institutions (respondents) in freedom of information appeals. Guy now focuses on compliance and best practices (helping institutions to achieve greater transparency and accountability) and on helping requesters to exercise their rights to obtain government records under freedom of information/access to information legislation.

Before joining the firm, Guy served as chief of staff and legal counsel to the 22nd Premier of the Province of Ontario. He founded and until 2008 he was the first national director of our Government Relations and Ethics group.

Guy's skill in writing has been recognized In two separate Ovation Awards conferred by the International Association of Business Communicators (Toronto). Much sought-after as a speaker, he has delivered presentations and speeches to numerous audiences and organizations. His analysis appears frequently in the media, Including but not limited to Advisor.ca Daily News, The Bottom Line, Briefly Speaking, CBC Metro Morning, CSC Newsworld, Education Today, CFRA, CIUT, CKNW's Nightline BC, Charles Adler Online, CTV, CTV Question Period, Global TV's Focus Ontario, The Globe and Mail (Canada's national newspaper), The HIli Times, Hour Town (Pulse 24), Huffington Post, iPolitics, The Lawyers Weekly, Lobby Monitor, the Michael Coren Show, the National Post, News Talk 1010 (CFRB), Ottawa Sun, Power and Politics, Rhonda Live, Summit Magazine, Sun News Network, TVO's Studio Two, the Toronto Star (Canada's largest circulation newspaper, where he used to write a weekly column), URC Investigates, Voice of the Province and the Western Standard.

Representative Municipal Experience

" Re City of Toronto, Orders MO-2135-/, MO-2226, MO-2275, MO-2282-1, MO-2389, MO-2396-F (Information and Privacy Commissioner/Ontario) Counsel to the Requester

~ Re City of Toronto, Final Order MO-2468-F (Information and Privacy Commissioner/Ontario) Counsel to the Requester

G Pembroke (City) Police Services Board v. Kidder, 22 O.R. (3d) 663 (Div. Ct.) Counsel to Pembroke Police Services Board

" Gravenhurst (Town) v. Ontario (Information and Privacy Commissioner) (1993), 13 OR (3d) 531, 49 C.PR (3d) 550 (Div. Ct.) Counsel to Town of Gravenhurst

" Glengarry Memorial Hospital v. Ontario (Pay Equity Hearings Tribunal) (1993), 99 D.L.R. (4th) 706 (Ont. Div. Ct.) Counsel to Glengarry Memorial Hospital

" McColl v. Gravenhurst (Town), [1993] O.J. No. 1132 (Ont. Gen. Div., Assessment Officer) Counsel to Town of Gravenhurst

Municipal Law and Related Presentations

FASKEN r~ -2- MARTINEAU (J

Appointing an Integrity Commissioner $ Municipal Conflict of Interest: What's New?, Summer Institute 2013, Ontario Bar Association, July 11, 2013

~ Municipal Conflict of Interest What's New?, Institute 2013, Ontario Bar Association, February 8, 2013

~ Reform of the Interest Arbitration Process, Government Innovation Conference, Municipal Taxpayer Advocacy Group, March 8, 2012

.. City of Ottawa Lobbyist Registry and Rules Take Effect Sept. 1st: Is Your BUsiness or Organization Ready?, Fasken Martineau Institute, September 11, 2012

m Government Procurement: When Selling Becomes Lobbying: The Impact of Accountability Law, February 25,2008

.. Toronto's New Lobbying By-Law Takes Effect February 11: Are You Ready?, February 22, 2008

., Failure to Implement the Lobbying By-Law: Submission to Government Management Committee, Toronto City Council, November 8,2007

e Seminar - Beyond the Rhetoric: Making Sense of Toronto's New Lobbying By-Law, May 23,2007

e Toward a Tough Lobbying Control By-Law in Toronto, June 12,2006

" LeUer to Members of the Ontario Legislative Assembly concerning Bill 53, the Stronger City of Toronto for a Stronger Ontario Act, June 5, 2006

e Strengthening Bill 53 to Support a Lobbying Control Framework in Toronto, May 3, 2006

• Comments on Implementation of the Recommendations of the Bellamy Inquiry, November 22, 2005

e Municipal Freedom of Information and Protection of Privacy Act, Standing Committee on the Legislative Assembly, January 20, 1994

Municipal Law and Related Publications

e "Municipal Lobbyist Registry Now Operational: Broad Impact on Ottawa Businesses", Capital Perspectives, September 2012

9 "City of Ottawa Considers Sweeping Lobbying Disclosure Law: Impact on Businesses, Non-Profits and Neighbourhood Groups", Lobbying Law Bulletin, November 24,2011

@ "It's crunch time for Ottawa's lobbyist registry", Capital Perspectives, September 2011

,. "We need universal lobbying rules in Ottawa", March 27, 2007

e "Toronto, where the lobbyists roam freely", March 9, 2007

o "Act needs to be stronger to curb lobbyists at City Hail", June 12,2006

e "Toward a Tough Lobbying Control By-Law in Toronto", June 12,2006

FASKEN r;:~ - 3 - MARTINEAU \.y

Appointing an Integrity Commissioner e "Leasing lives on: Toronto's MFP scandal provides lessons", by Guy W. Glorno, January 2006

~ "Comments on Implementation of the Recommendations of the Bellamy Inquiry", by Guy W. Giomo, November 22,2005

'" "Municipal Lobbyist Registration", by Guy W. Giorno, September 27,2005

.. "The Ethical Council: Conflict Codes, Lobbyist Registration and Other Best Practices for Councils and Councillors", by Guy W. Giorno and Andrew PilJiar,August 16, 2005

" "Municipal Mergers: A Case Study of Municipal Amalgamation in Ontario, 1996-2001", By Guy W. Giomo, March 2005

Memberships and Affiliations

" Chair, Law of Lobbying and Ethics Committee, Canadian Bar Association, Administrative Law Section

" Member, Steering Committee, Council on Government Ethics Laws

8 Executive Member, National Administrative Law Section, Canadian Bar Association

" Fellow, Carleton University Clayton H. Riddell Graduate Program in Political Management

~ Fellow, University of Toronto School of Public Policy & Governance

@ Member, Ontario Bar Association

Rankings and Awards

m Distinguished Alumni Award, Toronto Catholic District School Board (2001)

" 2008 OVATION Award of Excellence for Writing, International Association of Business CommunicatorslT oronto

.. 2008 OVATION Award of Merit for Writing, International Association of Business CommunicatorslToronto

FASKEN r:;~ - 4- MARTINEAU \.y

Appointing an Integrity Commissioner r~..ken M~rtil1e,ll' DuMoulin LlP Barristers and Solicitors + I 4163668381 General FASKEN Patent and Trade-mark Agents + 1 4163647813 Fax I 800 2688424 Toll-free MARTINEAU Bay Adelaide Centre 333 Bay Stree t. Suite 2400 fasken.com P.O. Box 20 Toronto. Ontario M5H 2T6 Canada

April 20, 2016 Invoice #: ABC HST#: 87937 6127 RT0001 The Corporation of the County of Dufferin Attention: Clerk 55 Zina Street Orangeville, ON L9W 1E5

For services rendered as Integrity Commissioner through S

Date Description Fee

08/20/2016 Interviews related to Inquiry $220.00

08/22/2016 Drafting report $150.00

08/31/2016 $125.00

09/15/2016 $100 $175_00

Our Fees $ 670.00 HST 87.10 $757.10

$ 3.32 81.50 $84.82

CAD $841.92

Fasken MartIneau

Per: Guy W. Giorno E.&O.E.

Terms: payment due upon receipt. Pursuant to the SolicitorsAct, Interest will be charged at the rate of 0.8% per annum on unpaid fees, charges or disbursements calculated from a date that is one month after !hls statement Is delivered. Any disbursement not posted to your account on the date of this statemen! will be billed later.

SCOTIA8ANK, 20 Queen Street West, 4111 Floor, Toronto, Ontario, M5H 3R3 Account Name: Fasken Martineau DuMoulin LLP CAD$ Account No: 476961041614. Transit No. 47696 Bank ID: 002 SWIFT code: NOSCCATT

Please send a payment nallce 10 [email protected]

Appointing an Integrity Commissioner Fasken Martineau DuMoulin LLpl Summary of Professional Liability Insurance Coverage as of March 1$1,2016

The finn has the following errors and omissions insurance, with maximum limits totaling up to Cdn$250 million per claim/Cdn$28o million in the annual aggregate. 1st Layer Coverage

Each lawyer who is a member of one (or more) of the Law Societies (in Quebec, called rhe Bal1r(lII) for the provinces in which me firm has offices is required to have the following minimum coverage. (A lawyer licensed in two or more of Ontario, Alberta and B.C. need only have me mandatory policy issued in the province where he or she resides.)The policy periods areJanuary I, 2016 to December 31, 2016,(1&2) or April 1,2015 to March 31, 2016(3)or July 1,2015 to June 30, 2016<-1).

Quebec - Fonds d'Assurance Responsibilite du Professionnelle du Barreau du Quebec(3) Cdn$10 million per claim/annual aggregate Ontario - La\\1'CISProfessional Indemnity Company (1) Cdn$1 million per claim/CdnS2 million annual aggregate Alberta - Alberta Lawyers Insurance Exchangef'l Cdn$1 million per cIaim/Cdn$2 million annual aggregate British Columbia - The UlBC CaptiveInsurance Company Ltd. (2) Cdn$l million per claim /Cdn$2 million annual aggregate

Each Quebec nOIal)'is required by The' Chamber of Notaries of Quebec to have Cdn$l million per daim/Cdn$2 million annual aggregate minimum coverage from rue Fonds d'assurance-responsabilite professionnelle de la Chambre des Notaires du Quebec. The policy period isJanuary I, 2016 to December 31, 2016. EI1Chtranslator, terminologist or interpreter who is a member of rue Order of Certified Translators, Tenuinologists and Interpreters of Quebec is covered by a Cdn$1 million per claim/annual aggregate polic), issued b},La Capitale General Insurance Inc .. The policy period is April 1,2015 to March 31, 2016. Each patent or trademark (or dual) agent licensed inCanada is covered by the excess policies applicable to lawyers practicing Canadian law in Canada (see below) subject to a self-insured retention of $25,000.

Each lawyerwho is a member of the Law Society ofEnghuld and Wrues(LSE\'V') is covered in the same manner as a Canadian lawyer practicing non-Canadian law, except that he or she is required to have .J.."3 million per c1aim/ annual aggregate coverage provided by one or more insurers approved by the LSEW and containing terms stipulated by the LSEW. 'This policy is provided by underwriters at Uoyds but rue 3 million is included inside the CILAS international policy that provides USS30 million from Lexington Insurance Company, Interstate Fire & Casualty, Continental Casualty and Scottsdale Insurance Company.

Each lawyer in rue London office is covered in rue same manner as a Canadian Lawyer practicing Non-Canadian Law.

Each lawyer who is a member of the Bar of Paris is covered inthe same manner as a Canadian lawyer practicing non-Canadian law, excess of rue Paris Bar. Excess Coverage The firm has excess emus and omissions insurance to a maximum limit of Cdn$25o rnilIion/Cdn$280 miJlionannual aggregate (inclusiveof rue mandatory 1st layercoverage) fur rue practice of Canadian law anywhere in me world (except as noted below for Ontario lawyers). The policy period is July 1, 2015 to June 30,2016. The insurers are: Canadian Lawyers liability Assurance Society (CllAS) - an insurance reciprocal of l1la£ge Canadian firms Liberty International Underwriters Canada Royal&Sun AllianceInsurance Travelers Guarantee Company of Canada QBE Services Inc. AIG Insurance Company of Canada Chubb Insurance Company mCDN GlWpIrr. Northbridge Insurance Company In the case of Canadian patent and trademark agents, the maximum limit (as noted above) is Cdn$249 million/Cdn$279 million annual aggregate subject to a self• insured retention of$25,OOO. Lawyers practicing law inoffices outside of Canada are excluded from the Ontario mandatory 1stlayer coverage. Lawyers and Quebec notaries practicing non• Canadian laws are excluded from the Quebec, Ontario, Alberta and B.C. mandatory lot layer coverages and from the first Cdn$50 million of excess coverage (which is inclusive of the 1stlayer coverage, where applicable), provided by CLLAS, Lawyers to which these exceptions apply are insured under policies issued by Lexington Insurance Company, Interstate Fire & Casualty Insurance Company, Continental Casualty Company, and Scottsdale Insurance Company providiog USS30 million per claim/annual aggregate incoverage. (As noted above, the )J?licy period isJul}, 1, 2015 to July I, 2016.) Using Cdn$1=U8$I, the finn therefore has errors and omissions insurance to a maximunllimitofCdn$230 million/$260 million annual aggregate fur the practice of law by lawyers resident abroad and the practice of non-Canadian laws by Canadian or non-Canadian lawyers anywhere in the world. In the case of lawyers inour Johannesburg office, the professional indemnity insurance and misappropriation of Trust Funds is however through AON SOUdlAfrica and the coverage is as follows: Policy Period: February 1,2016 to January 31, 2017 Professional Indemnity: Rl 500 000 000 each and every claim in excess of any amount recoverable in terms of the Attorneys Fidelity Fund Professional Indemnity Insurance Scheme. Misappropriation of Trust Funds: RI0D 000 000 in the aggregate

I Fasken Martineau DuMoulin LLP is a limited liability partnership formed under Ontario law.The London, Paris and Johannesburg law firms that use the Fasken Martineau name and logo are separate organizations formed under the laws of England, France and South Africa, respectively References in this summary to the firm should be read to mean ench of the four otg.lnizations, because ench is a named insured under the excess insurance policies, and the per claim and annual aggregate limits described in this summary apply to all four on a combined basis. Appointing an Integrity Commissioner SCHEDULE ‘B’

Work Schedule for Processing Complaints under Code of Conduct

Note that the Integrity Commissioner has discretion to extend any of these time limits. Maximum Time (total business days elapsed from Making of Step Complaint)

Commissioner receives Complaint one business day (+1)

Commissioner initially classifies complaint within three business days after receipt (+4)

Commissioner decides whether to proceed to within three business days after investigation stage receipt (+4)

Commissioner gives notice to Member and to within three business days after Complainant receipt (+4)

Member has seven business days to respond seven business days (+11)

Commissioner shares Member’s reply with Complainant within three business days (+14)

Complainant has seven business days to reply seven business days (+20)

Commissioner determines whether interviews and within week of receiving reply further investigation and/or settlement attempts are (+25) required

Interviews and further investigation and/or settlement three weeks (+40)

Commissioner drafts proposed findings and proposed within week (+45) recommendations

Commissioner delivers proposed findings and proposed same day (+45) recommendations to Member

Member has seven business days to respond seven business days (+52)

Commissioner delivers general findings (without five business days (+57) recommendations) to Member and Complainant, and delivers report and recommendations to Council (via Clerk)

Appointing an Integrity Commissioner SCHEDULE ‘C’

Confidentiality Statement

As an employee or partner of Fasken Martineau (“the Consultant"), and as a condition of receiving access to information belonging to the Town of Mono (“the Municipality"), I understand and promise to adhere to the following confidentiality requirements:

The Consultant shall at all times be responsible for keeping confidential, any files, data and other forms of information belonging to the Municipality that is encountered while fulfilling work within this Agreement. The Consultant shall take all necessary measures to guard any such information to ensure that it is kept secure at all times. The foregoing obligations shall not apply to information which (i) shall have otherwise become publicly available other than as a result of disclosure by the Consultant in breach hereof, (ii) was disclosed to the Consultant on a non-confidential basis from a source other than the Municipality, which is not prohibited from disclosing such information as a result of an obligation in favor of the Municipality, (iii) is developed by the Consultant independently of, or was known by the Consultant prior to, any disclosure of such information made by the Municipality, or (iv) is disclosed with the written consent of the Municipality.

A receiving party also may disclose confidential information to the extent required by an order of a court of competent jurisdiction, administrative agency or governmental body, or by any law, rule or regulation, or by subpoena, summons or other administrative or legal process, or by applicable regulatory or professional standards, or in connection with any judicial or other proceeding involving the Consultant and the Municipality relating to the Consultant's services for the Municipality or this Agreement.

Should it be necessary to remove information, or systems which contain information, from Municipality's premises, the Consultant will take additional precautions during transportation and at the Consultant's premises to make certain that the information is not accessed by or transmitted to a third party, either directly or indirectly. The Consultant, and employees of the Consultant, shall not view information contained on any system that is not absolutely necessary in order to complete the task assigned.

Further they shall not copy, share or transmit any of the Municipality's information, without seeking the written consent of the Municipality.

Signed: ______

Print Name: ______

Date: ______

Appointing an Integrity Commissioner REPORT TO COUNCIL

To: Mayor Laura Ryan, Council Members and Mark Early, C.A.O. & Clerk

From: Michael Dunmore CRS, Director of Public Works/Road Superintendent

Date: November 23, 2017

Subject: CEMETERY BOARD

Purpose

This report is to give Council an update on the situation of the Cemetery Board. In order to do this, I will attempt to reiterate a bit of history.

To date there has been a Committee of Council known as the Cemetery Board consisting of three residents, who would regularly check on the cemeteries - and the Mitchell Church which is attached to one of the Cemeteries. The Church itself was used on a limited schedule for weddings etc. (the flyer attached is used for advertising purposes). If during their routine checks they found any maintenance requirements, a report to the Town would be made at which time a contractor would be hired to complete the work required.

On November 6, 2017, I met with the Secretary of the Board Mr. Earl Dodds who presented me with a letter (copy attached) informing the Town that the Board had served its purpose and should be discontinued. His recommendations and reasons are shown in the letter attached.

In all these years while overseeing the Cemeteries, the Board hired a local man to maintain the grounds and do lawn maintenance. This man has taken great pride in his maintenance skills of all Cemeteries in Mono, and thanks is shown for him in the letter.

As a result of the dissolving of the Cemetery Board, the Town will be required to oversee the maintenance and inspection of the Mitchell Church and cemeteries under control of the Town of Mono. I have attached a map showing all the cemeteries this will include.

Cemetery Board Report REPORT TO COUNCIL – CEMETERY BOARD -2-

Not covered by this report is the future of Mitchell Church from a rental perspective. Council is requested to provide direction on this matter.

I thanked Mr. Dodds on behalf of the Town, for all his years of service and wished him well in his future endeavors.

Recommendation

THAT the Mayor for the Town of Mono provide individual letters to the members of the Cemetery Board thanking them for their many years of service to the Town of Mono.

And further, THAT Council provide direction to the Public Works Department to continue the annual maintenance and inspection of the eight (8) cemeteries maintained by the Town of Mono, as follows:

Zion Blindline between 5 and 10 Sideroad Mono College Highway #10 between 5 and 10 Sideroad Granger 25 Sideroad between 1st and 2nd Line Mitchell’s 5th Line between Highway #9 and 5 Sideroad St. Francis Airport Road between Highway #9 and 5 Sideroad Snell’s Mono Adjala T/L between Highway #9 and 5 Sideroad Mono East 5 Sideroad between Airport Rd and 7th Line Wesley Mono Adjala T/L between 20 and 25 Sideroad

Respectfully submitted,

Michael Dunmore, CRS Director of Public Works/Road Superintendent

MD/cm

Attachments

Cemetery Board Report Town Of Mono

November 6 2017

Mike Dunmore

Director of Public Works and Road Superintendent

We the Cemetery Board would recommend that the Board has served its purpose and should be discontinued for the following reasons.

1 The cemeteries of Mono Township are in excellent condition as the past three years we have not had to do any improvements 2 Mike for the past few years has looked after the grass cutting contract done by Bruce Hodgins (which has been doing an excellent job, Bruce took over the grass cutting from his Mother and Father which the family has been doing the cutting since 1982 ) 3 As discussed with Mike Dunmore we suggested that the Road Superintendent on his road checks could also check the cemeteries at no extra cost to the township 4 The only issues could be tree cutting or trimming here again Mike has looked after this also using the township tree trimmer contractor 5 The past 3 years we as a group have not visited the cemeteries but individually checked the cemeteries

Should we notice a problem with any of the cemeteries we would bring it to Mike's attention

Yours Truly

Chairman

Secretary Earl Dodds

~~.~~ Member \[~~Sq'~~JLJ Cemetery Board Report Town of Mono

October 23 2017

Mike Dunmore

Director of Public Works and RoadSuperintendent

As the Town Of Mono owns the Mitchell church and as in the past I EarlDoddsTreasure and acting chairman of the Mitchell Church Restoration Committee hasworked with the Road Superintendent and the Treasurer of Mono in regards to all repairs required to maintain this Heritage designated building, I will continue with this arrangement

Treasure

Earl Dodds ~~!~

Cemetery Board Report Cemetery Board Report 0 O"i} :I: Township of CD :e c 3 :::I ~ CD 0 Amaranth -0 ' :I:N IJJOO ---MONp-AMARANTHTOWNL~NEr------or-----MONO-AMARANTHTOWNL~NE---,r----*"'---• ~-CD' 0 cmz s:: 0 en 0 c zS:c o :::I z omz 0 j_ ,-1-_m-l -=--"-----B'------+------4---SLIND LlNE---+------+----I, 0 ~ ):> <0 ::;E s: o ~ .:I:Oo ~ CD -mZ (fl G>s:o a ::.0 :I:mo :::E-I---o --!------HIGHWAY 10------~------+------J.-----' ~mr ..... I O. -- .....- m ~o ~o b\ l ...,_....,...------%------~ HURONTARIOSTREET-----+------I-----&I ~ b ~ i 0-1 i -0 ------EJ------l s:~ C:J ~ b~ g -(J) ~ z 3:::T '§ ""'_---2ND LINEEHS----~ '1ROAD.8)_--_ -"--- ~ § §

'§ (Jl ., ::r: (fl Ii Ci 6 ::r: ---4TH LINEEHS-~---"'" :2 ~-----~~(Jl ------~~------__4 i o (fl ~ t; 6 i (J:) m O--i iOi Sll 0 sb~~------5THLINEEHS-----~--+_------~--~ -:6' a -::;E f CD ~ ! a. i zL- 0 0 ~ - __-~--AIRPORT.S(COUNTYRO 18)----1------,..-T"--",------+--4 Cemetery Board Report Mitchell Church /

Historic Yellow Briar Church

Rental $200,00

Cemetery Board Report MEMORANDUM

To: Mayor Laura Ryan & Members of Council From: David Trotman - Director Planning Date: December 7th / 2017 Location: 634305 Hurontario Street Files: Consent B02 /17 & OMB File PL171199 Applicant / Owner: James Olar * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * Consent Application B02/17 was received August 14th 2017. The lands to which this Application apply are described as the Part of the West Half of Lot 16 Concession 1 EHS, known as 674305 Hurontario Street (subject lands) owned by James Olar (Appellant). The subject lands have a lot area of about 38 hectares (94.41 acres). The Applicant wishes to create one new lot such that neither the retained or severed lots create any variances.

Consent Application B02/17 was first heard by Committee of Adjustment at their September 05th 2017 meeting, but since the Owner (Appellant) was not in attendance to take questions, the Application was deferred to the Committee’s October 03rd meeting. The Director of Planning prepared a Memorandum dated September 18th, in advance, for the Committee’s October 03rd meeting. This Memorandum concluded with a recommendation to approve Consent Application B02/17, however, the Committee’s October 03rd meeting resulted in a non-decision by tie vote. Consequently, the Application was referred to the Committee’s November 07th meeting in the hopes of a definitive decision. However, Committee’s November 07th meeting resulted in another non- decision by tie vote. In response to this outcome, the Owner commenced with an appeal to the OMB on November 08th, given that the ninety (90) day waiting period as prescribed in the Planning Act had lapsed.

The issue which led to the non-decision is related to agricultural policies in the Official Plan. The Memorandum of September 18th (hereto attached) sets out staff’s position on this matter (approval of Consent Application B02/17) should Council consider attending as a Party at the OMB Hearing.

Application for Consent B02/17, Olar re: Ontario Municipal Board hearing - 2 -

It has been the policy of the Town not to attend OMB Hearings on consents when it is a neighbour to neighbour issue. It is staff’s (1) day OMB Hearing. Accordingly the Director of Planning requests Council approve a Resolution, substantially in the format as noted below:

1. That Council direct Town staff to advise the Ontario Municipal Board (OMB) that the Town will not be a Party or Participant at any upcoming Hearing scheduled for Consent Application B02/17; and, 2. That Council direct Town staff to provide Council’s Resolution to the OMB, the Appellant and those requested to receive notice from the OMB.

______David Trotman Director of Planning

Application for Consent B02/17, Olar re: Ontario Municipal Board hearing MEMORANDUM

To: Chair Bob McCrea & Committee of Adjustment From: David Trotman, Director of Planning Date: September 18th, 2017 File: Proposed Consent B02 /17 Owner: James Olar * * * * * * * * * * * * * * * * * * * * * * * * * * * ****************** Background

Consent Application B02/17 was received August 14th 2017. The lands to which this Application apply are described as Part of the West Half of Lot 16 Concession 1 EHS, shown as Part 1 on Reference Plan 7R-5547 and known municipally as 674305 Hurontario Street (subject lands) owned by James Olar (Owner). The subject lands have a lot area of about 38 hectares (94.41 acres). The Owner wishes to create one (1) new lot such that neither the retained or severed lot creates any variances, with lot sizes as follows:

1. Severed lot would have area of about 26.7 hectares (66 acres) with frontage of 440 metres (1443.57 feet) on Mono Center Road; and,

2. Retained lot would have an area of about 11.33 hectares (28 acres) with frontage of 499.97 metres (1640 feet) on Hurontario Street.

Dufferin County Official Plan (DCOP)

Section 8.6.4 - Minor Variances & Consents: Provides concise guidance respecting lot creation such that local municipal official plan policy is to provide primary guidance when considering consents to sever but must be reflective of DCOP policies as well.

Section 4.3 - Rural Lands: Outlines several objectives, policies and permitted uses for rural lands across Dufferin County.

Schedule C - Agricultural Area & Rural Lands: Identifies the subject property and abutting lands as “Rural Lands”

Town of Mono Official Plan

The subject lands are predominantly designated “Rural” but a portion of the westerly limits that flank either side of the northwest tributary of the Nottawasaga River are designated “Environmental Protection.”

- 1 -

Application for Consent B02/17, Olar re: Ontario Municipal Board hearing Town of Mono Zoning Bylaw 78-1

The subject lands are zoned in a corresponding manner such that the majority have a Rural (A) Zone. A similar portion of the subject lands flanking either side of the Nottawasaga River tributary have the Environmental Protection (EP) Zone. Nottawasaga Valley Conservation Authority (NVCA) regulated area traverses the westerly half of the lands. NVCA provided a letter dated August 28th, 2017 which states they have no objections to Consent B02/17 as proposed. NVCA also notes that the Owner’s existing house lies wholly outside of the NVCA regulated (floodplain area) limits.

History of Consent Activity

The previous owner of the original 100 acre Township half lot was granted consent in 1969 to create one new lot resulting in the current 2.98 acre lot legally described as Part 1 on Plan 7R-3095 and municipally known as 674355 Hurontario Street. This lot abuts the northwest corner of the present subject property. To date, no other severances have been granted off this original 100 acre half lot.

Consent Application B02/17 was brought to Committee of Adjustment on September 05th this year; however, the Owner was unable to attend and respond to questions of the Committee regarding lot size and configuration of the proposed retained and severed parcels. Furthermore, a letter of objection from Michael Lang, dated September 5, 2017, was submitted; hence, in view of these factors, Committee chose to defer this Application to be heard presently.

The Owner met with the Director of Planning on September 8, 2017 and agreed with the following, to:

1. Ensure his attendance at the Committee of Adjustment meeting scheduled to reconsider this Consent; and, 2. Increase the available lot area for the proposed “severed” parcel as much as possible.

At this time, the Owner provided the following facts about his property:

1. It has not been farmed since the previous owners (Todd) took possession circa mid 1960’s.

2. At the time of the Owners purchase in 2011, the Owner sought to rent out most of the subject lands for farming; however, he was advised that to rehabilitate the available portions was cost prohibitive due largely to the grade of soils but also due to their drainage characteristics.

3. Consequently, the following year the Owner conducted a forestry plantation program across much of the subject property in order to prepare for a future Forest Management Plan (FMP); and,

4. Both the retained” and “severed” portions, as proposed, would continue to allow for separate FMP’s on both parcels if Consent B02/17 is approved as proposed.

The Director of Planning can confirm that the revised lot area for the proposed “severed” lot does add as much additional acreage as feasibly possible to ensure that the existing geothermal system remains wholly within the proposed “retained” lot area.

- 2 -

Application for Consent B02/17, Olar re: Ontario Municipal Board hearing Provincial Policy Statement (PPS)

Section 1.1.5 - Rural Lands in Municipalities

The broad and collective policy framework of the PPS identifies key planning principles to which municipal official plans must adhere, many of which apply to this Application; however, specific policies for rural areas is outlined in Section 1.1.5 of the PPS.

The PPS notes that rural areas play a key role for sustaining (southern) Ontario’s economic advantages, particularly related to its traditional resource based and agri-business industries. Part of ensuring long term sustainability of these important industries is by strictly controlling where and how rural (non-settlement area) residential lots and uses are permitted.

Section 1.1.5.2 states:

“Rural municipal lands are to permit only limited residential development.”

Section 2.3 – Agriculture

The question as to whether the subject lands have value as arable farmland at present and over the long term also needs to be addressed. To give some context, the Town underwent an assessment in 2013, initiated and led by Ontario Ministry of Agriculture Farming & Rural Affairs (OMAFRA), to re-classify Mono’s available non-settlement lands as either “Rural” or “Prime Agricultural” and this evaluation is reflected on Official Plan Schedule ‘A’ - Land Use as amended by OPA 37. This OMAFRA led exercise concluded that the subject and abutting lands are designated “Rural”, not “Prime Agricultural”. Although both classes of lands can typically be farmed, the latter are deemed to be the most viable and important for farming and farm related operations over the long term.

Town of Mono Official Plan Section 15 - Rural Areas

Several sections of the Town’s Official Plan guide land division and rural land use activities, but Section 15 is key for this Application; with excerpts cited below.

Section 15(3)(c)(iv) - Land Division

(1) “No new lots are permitted where two or more lots have been severed from the original township half lot”.

(2) “In order to ensure a more appropriate distribution of new residential lots and to prevent land speculation, applicants shall have owned the subject lands for a period of 5 years prior to making an application for severance and further no application shall be approved for severance creating a new residential lot or lots from a parcel of land that is either the retained or severed portion of a severance application, and the consent remains in the same family ownership that has been approved less than five years”.

(3) “In order to ensure that good agricultural areas of the Town remain available on a long term basis for agriculture, farm parcel sizes should remain as large as possible. It is - 3 -

Application for Consent B02/17, Olar re: Ontario Municipal Board hearing important that farmers have a land base of sufficient size to adapt to changing farm management practices. As such, farm parcels should not be fragmented by severance of portions for non-farm uses nor should farm parcels be severed unless both the severed and retained portions are of sufficient size to ensure farm operations can engage in differing types and sizes of agricultural operation”.

(4) “Lot creation in other natural heritage features and areas shall comply with the policies of Section 24(8). Where consent will result in the fragmented ownership of the natural heritage feature, consideration shall be given to modifying the lot line to ensure the feature and its buffers remain within the one lot, to assist in the long term protection of the natural heritage feature”.

(5) “New residential uses including lot creation, in proximity to farm operations and new or expanding farm operations in proximity to existing residential uses shall comply with the relevant OMAFRA - Minimum Distance Separation Formulae (MDS)”.

Town of Mono Zoning Bylaw 78-1

If B02/17 is approved, the proposed “retained” portion would fully comply with relevant provisions in Comprehensive Zoning Bylaw 78-1 for a rural residential non-farm use under the Rural (A) Zone and on which the existing house and its outdoor amenity yards would remain.

The “severed” portion would also wholly comply with relevant provisions in Comprehensive Zoning Bylaw 78-1 for current uses under the Rural (A) Zone, including non-residential uses.

OMAFRA Minimum Distance Separation (MDS)

MDS would apply to both “retained” and “severed” portions if Consent B02/17 is approved. The Owner retained Van Harten Surveyors & Engineers to prepare his MDS report and the Report confirms both the “retained” and “severed” portions are able to conform to MDS.

Land Use Planning Analysis

This Memorandum serves to provide Committee of Adjustment with an opinion and recommendation for Consent Application B02/17.

PPS policy infers, among many other policy matters, that creation of rural (non-settlement area) lots are to be carefully assessed on the basis of their long term cumulative influences. Such assessments must therefore take guidance from relevant policy, particularly the Town of Mono Official Plan.

In reviewing the Application, the Director of Planning assessed its merits relative to the PPS, both Dufferin and Town of Mono Official Plans, and relevant provisions in Zoning Bylaw 78-1. The additional facts provided by the Owner on September 8, 2017, as well as existing lot patterns and other land use influences for this area of Mono, were also considered. All relevant factors were considered in addition to the following:

1. An OMAFRA farmland assessment conducted in 2012/2013 resulted in assigning the “Rural” land use designation over the subject property and abutting lands;

- 4 -

Application for Consent B02/17, Olar re: Ontario Municipal Board hearing 2. Conformity with applicable land use policies in the PPS, DCOP and Town Official Plan;

3. Existing lot patterns and predominance of current uses across the surrounding area;

4. “Retained” portion, as proposed, would keep intact the portions of land flanking the tributary to the Nottawasaga River and that include adjacent natural heritage features;

5. Ability of both retained” and “severed” portions, as proposed, to conform to MDS;

6. Ability of both retained” and “severed” portions, as proposed, to conform with relevant provisions in the Town’s Zoning Bylaw 78-1 without need of any minor variances; and,

7. Length of time the subject property has been owned by the Owner.

Given the above considerations, it is the opinion of the Director of Planning that Consent B02/17, as proposed, reasonably conforms with the intent and purpose of applicable land use policies, including those from the Town’s Official Plan. Further, the creation of a second new lot meets the test for maximum allowable number of lots from the original 100 acre half lot and in so doing also would result in no variances. Notwithstanding present challenges regarding the farming capability for the proposed “severed” portion, its size and frontage would exceed minimum lot area and frontage requirements for a farming use should it be feasible at some future point. Lastly, the subject lands, although of a rural nature in a portion of the broader rural Mono area have been assessed by OMAFRA as not of prime agricultural value or capability.

Recommendation

The Director of Planning can support approval of Consent Application B02/17, as proposed, subject to the Owner agreeing, to the sole satisfaction of the Town, to fulfill the following as conditions of approval:

a) That a Plan of Survey be submitted for approval by the Town, and once approved and registered, that 3 paper copies and georeferenced digital format (*.dwg or *.dxf) on a CD, be submitted to the Town;

b) That all taxes due as of the date of issuance of the Certificate of Consent, including any applicable penalties, and any other outstanding accounts payable to the Town, be paid in full prior to the issuance of the Certificate of Consent;

c) That the owner shall pay to the Town of Mono cash in lieu of parkland in the amount of $2,500.00 pursuant to Section 51.1 of the Planning Act;

d) That land for road widening purposes be conveyed with free and clear title to the Town of Mono as per Town Road Widening Policy Section 3(b) which states that “a 50 foot day lighter sight triangle shall be given at the point of intersection of the two road allowances of the subject lands”;

e) That the Owner complete a Town of Mono Entrance Application for the existing entrance to the retained lands on Hurontario Street, at no charge to the Owner;

- 5 -

Application for Consent B02/17, Olar re: Ontario Municipal Board hearing f) That conditions be fulfilled, draft Deed for Transfer of severed lands and road widening be approved, and consent finalized with a Certificate issued on or before one (1) year from the date of the Committee’s Notice of Decision.

______David Trotman Director of Planning

- 6 -

Application for Consent B02/17, Olar re: Ontario Municipal Board hearing Town of Mono 347209 Mono Centre Road Mono, Ontario L9W 6S3

TOWN OF MONO EXPENDITURE BY DEPARTMENT SUMMARY for the period November 23rd to December 6th, 2017

Developer Accounts & Liabilities $62,484.92 Taxation $709.78 School Board and County Installments $0.00 Council $43.36 MRAC $0.00 Administration $9,249.06 Fire Department $17,736.36 Bylaw Enforcement & Animal Control $1,363.33 Conservation Authorities $2,414.00 Policing $94,466.36 Heritage Committee $0.00 Transportation System (Roads) $72,525.47 Roads Capital - Construction $29,816.45 Waterworks $8,142.86 Waste Management - LFS $0.00 Cemetary $31.03 Parks & Recreation $2,546.98 Hockley Lands - $363.63 Library $0.00 Planning & Zoning $0.00 Reforestration $10,160.96 Total Accounts Payments $312,054.55

Biweekly Payroll November 30th, 2017 $87,027.45

Treasurer The Treasurer of the Town of Mono is hereby authorized to issue cheques correct, as listed above. Mayor

Accounts. Telephone: 519-941-3599Fax:519-941-9490E-mail: [email protected] Web site: www.townofmono.com MONO RESEARCH ADVISORY COMMITTEE Agenda for meeting at Town Office at 7PM on November 9, 2017

Attendees: Del Bernardi, Elaine Capes (chair & secretary , Ralph Manktelow, Ed Kroeker, Don Sinclair, Cynthia Unwin Regrets: Sharon Edmonds, Andrew Mahadana Guests: Flo Kroeker

Approval of Agenda – Moved Del, Second Cynthia, carried Disclosure of Pecuniary Interests - none Minutes of Previous Meeting – confirmed approval via email and sent to Town Public Question Period - none Delegations - none Unfinished Business UHSI – Cynthia has connected with possible solution providers and is requesting presentation to the committee at January meeting, Cynthia will also review Caledon’s plan – Elaine to provide contact Land Trust – work group met with John Riley to connect with Natural Heritage study. Very valuable meeting John shared information on OLTA and provided contact names for experts in Land Trusts – the committee will continue to investigate and will consider OLTA or one of the experts as an attendee at the public open house/forum on land trusts Waste management– Ed reviewing County Budget, will update his findings and calculations for next meeting Citizen Engagement – position for Town Customer Service Rep advertised Climate Change – no action at this time New Business Meeting date and time - held discussion on meeting day Motion: to move MRAC meetings to the 4th Thursday of each month, same time: moved Del, Seconded Cynthia, carried Council acknowledgement to MRAC resolutions: discussed that it would be an appreciated practice if Council/Town staff were to advise committees as to the Council agenda date their resolutions might be considered, as a courtesy.

Next Meeting – NO MEETING in DECEMBER, next meeting will be January 25th Adjournment 8:30 Motion to adjourn moved Don , second Ed, carried

Minutes - Mono Research Advisory Committee, November 9, 2017 Town of Mono Heritage Advisory Committee

Minutes for November 27, 2017 @ 7:00 p.m.

Town of Mono Office – Committee Room

PRESENT: Shirley Bennett, Mary Lynd Bray, Liz Bernardi, Robin Clayton (secretary), Sharon Martin, Lesley Wroe, Pattie Hossie, Naman Tahir

REGRETS: Peter Dusek

ELCTION OF NEW CHAIR:

Naman Tahir has volunteered to be the new chair of the Town Of Mono Heritage Advisory Committee

Resolution # 1-11-2017

Moved Bernardi – Seconded by Bray

THAT the committee elects Naman Tahir as chair

CARRIED

ITEM:

1.0 GENERAL

1.1 Agenda

Resolution # 2-11-2017

Moved Bernardi – Seconded by Bennett

THAT the committee approves the agenda for November 27, 2017

CARRIED

1.2 Minutes

Resolution # 3-11-2017

Moved by Bennett – Seconded by Bernardi

THAT the committee approves the minutes for October 23, 2017

Minutes - Heritage Advisory Committee, November 27, 2017 CARRIED

1.3 Correspondence

Letter from John Farrugia dated August 30, 2017

Email from Judy Kohne – Town of Mono Planning Assistant dated November 16, 2017regarding properties proposed to be added to the Municipal Register.

Email from Fred Simpson – Town of Mono Deputy Clerk dated November 27,, 2017 regarding requirements for Karen Rosenbrock to join the committee. See item 1.5 of these minutes.

1.4 Treasurers Report – submitted - no change from previous minutes

1.5 New members

Karen Rosenbrock has requested to join the committee but Fred Simpson – Deputy Clerk, has advised that it is necessary for the committee to provide a Resolution of Advice to the council. This would appear to be a new requirement (or at least is unknown to the existing members of the committee). Martin to discuss with Simpson & advise the committee on how to proceed.

2.0 BUSINESS ARISING FROM PREVIOUS MINUTES

2.1 (a) Scanning of Oral history and transcription – Laura Camilari has confirmed that the municipality can use the Dufferin County Museum as a depository for the transcriptions and will allow public access to these if requested.

Wroe prepared an advice to council recommending that the 10 Oral Histories & Transcriptions are handed over to DCM and this is on the council meeting agenda for November 28, 2017

2.1(b) Bernadette to maintain release records and to get signed off at each interview. Hossie to forward release form to Bernadette. Status ongoing – Hossie

2.2 Historical pictures – Dusek has communicated with Fred Simpson. Status ongoing - Dusek.

2.3 Designation of 487435 30th side road (Greenwood property on north side of 30th sideroad) – Wroe to prepare advisement to council

See item 3.1 of these minutes

Minutes - Heritage Advisory Committee, November 27, 2017 2.4 Municipal Register Report

Refer to correspondence from Judy Kohne.

Committee to further review/update list of proposed properties and confirm that they meet criteria for properties to be listed on the Municipal Register

Wroe to redraft letter to residents who are proposed to be listed to remove wording that there will be a public meeting.

3.0 NEW BUSINESS

3.1 Designation of 487435 30th side road (Greenwood property on north side of 30th sideroad)

Resolution 4-11-2017

Moved by Bernardi – Seconded by Wroe

THAT the committee will NOT prepare an advice to council regarding listing this property on the Municipal Register

CARRIED

3.2 Martin suggested that brickwork from the Greenwood Maplehurst property could be used to build a garden wall on one side of the D.J. Needles garden – committee to consider at a later meeting.

3.3 Bennett suggested that Bert Duclos – Ontario Ministry of Tourism, Culture & Sport – Heritage Outreach Consultant, be requested to attend a Town of Mono Heritage Advisory Committee meeting – committee to consider at a later meeting.

4.0 NEXT MEETING

4.1 TUESDAY December 19, 2017 @ 6.30 pm Town of Mono Committee Room

5.0 ADJOURNMENT

5.1 Resolution #5-11-2017

Moved by Wroe –Seconded by Hossie

THAT we adjourn this meeting at 8.15 p.m.

Minutes - Heritage Advisory Committee, November 27, 2017 CARRIED

Minutes - Heritage Advisory Committee, November 27, 2017 Town of Mono Heritage Advisory Committee

Minutes for October 23, 2017 @ 7:00 p.m.

Town of Mono Office – Committee Room

PRESENT: Shirley Bennett (acting chair), Mary Lynd Bray, Liz Bernardi, Robin Clayton (secretary), Sharon Martin, Lesley Wroe, Pattie Hossie, Naman Tahir

REGRETS: Naman Tahir

ABSENT: Peter Dusek

GUESTS: Mayor Laura Ryan p/t

ITEM:

1.0 GENERAL

1.1 Agenda

Resolution # 1-10-2017

Moved Hossie – Seconded by Bray

THAT the committee approves the agenda for October 23, 2017

CARRIED

1.2 Minutes

Resolution # 2-10-2017

Moved by Wroe – Seconded by Bray

THAT the committee approves the minutes for September 25, 2017

CARRIED

1.3 Correspondence

Memorandum from David Trotman regarding the Cultural Heritage Preservation of Maplehurst House file ref Conservation Review Board CRB 1708

Minutes - Heritage Advisory Committee, October 23, 2017 1.4 Treasurers Report – no change from previous – see also item 3.2 of these minutes

1.5 New members

Karen Rosenbrock is joining he committee and will attend the November 27, 2017 meeting

1.6 Mayor Laura Ryan discussed the background to the council’s decision regarding the Maplehurst House Cultural Heritage Preservation – see correspondence item 1.3 of these minutes

2.0 BUSINESS ARISING FROM PREVIOUS MINUTES

Resolution 3-10-2017

That Bennett will prepare an advisement to council recommending that the transcriptions are handed over to DCM

Moved Bennett – seconded by Clayton

2.1(b) Bernadette to maintain release records and to get signed off at each interview. Hossie to forward release form to Bernadette. Status ongoing – Hossie

2.2 Historical pictures – Dusek has communicated with Fred Simpson. Status ongoing - Dusek.

2.4 Designation of 487435 30th side road (Greenwood property on north side of 30th sideroad) – Wroe to prepare advisement to council

2.5 Municipal Register Report – recommended that Bennett’s list of 40 buildings should be split in two so that it can more easily be managed.

Wroe to redraft letter to residents who are proposed to be listed.

Bennett to meet with Director of Planning David Trotman to obtain any further information required in the advisement to council to proceed with the listing these properties on the register

Subject of a public meeting required when these letters to residents are mailed out was discussed. The need for such a meeting requires further

Minutes - Heritage Advisory Committee, October 23, 2017 discussion and critical that a person who understands the whole subject of listing properties on the municipal register is determined. Kirsten Ball handled the previous meeting but has advised that it is unlikely she can be available for a future presentation.

2.6 Treasurers report - minutes of meeting dated September 25, 2017 noted that the treasures report had an entry of $6843.26 related to the Maplehurst Heritage Designation. These unanticipated charges are related to legal fees due to the extraordinary legal work that was required in regard to this designation.

3.0 NEW BUSINESS

3.1 Councilor Martin reiterated the necessity of having a full time meeting chair so that the committee can continue.

3.2 Budget for 2018 proposed as $15,500

Moved by Hossie –Seconded by Bennett

CARRIED

4.0 NEXT MEETING

4.1 MONDAY November 27, 2017

5.0 ADJOURNMENT

5.1 Resolution #4-10-2017

Moved by Hossie –Seconded by Bray

THAT we adjourn this meeting at 8.15 p.m.

CARRIED

Minutes - Heritage Advisory Committee, October 23, 2017 Minutes for Shelburne Public Library Board Meeting Tuesday, October 17, 2017

Present: Geoff Dunlop Laurita Townsend Dave Besley Erika Ulch Gail Little Sharon Martin Harry Allen

Also Present: Rose Dotten, CEO/ Head Librarian

Regrets: Larry Haskell

The chair, Geoff Dunlop, called the meeting to order at 7:00 P.M.

Motion 35 -17 L. Townsend, E. Ulch Be it resolved that we approve the agenda of the board meeting dated October 17, 2017. Carried

Motion 36-17 S. Martin, L. Townsend Be it resolved that we approve the minutes of the board meeting dated September 19, 2017. Carried

Financial Reports:

Motion 37 -17 L. Townsend, D. Besley Be it resolved that we approve the Accounts Payable Register for September, 2017 with invoices and payments in the amount of $33,472.90.

Carried

CEO/ Head Librarian’s Report:

 Statistics You will see from the statistics for September that we are still above the numbers for last year. This of course, is an encouraging sign as we move forward with new programs and new staff.

 Table Top Games started Sunday, September 11, 2017 We have hired Scott Martell, a skilled and dedicated, “board game” player. He is well prepared, brings all his own games and came highly recommended by two moms who are patrons of the library. We hope this adds to the number of patrons who look forward to spending their Sunday afternoons with us.

 The “Savour Shelburne” event on Friday, September 29, 2017 was a success in terms of attendance and attendee response.

Minutes - Shelburne Public Library Board, October 17, 2017

Culture Days/Savour Shelburne’s theme was “making” this year, so we had 5 stations at the library on Friday, September 29th which adhered to the theme and demonstrated STEM/STEAM connections: 1. DIY Ice Cream—Manned by a high school volunteer, participants could make and take ice cream within 10 minutes 2. Build a Fort—We turned the children’s library into a fort with hundreds of boxes and allowed them to create and redesign the library 3. MakeyMakey—We introduced coding to the community at large by teaching participants how to turn pieces of fruit into musical instruments using a MakeyMakey kit and explaining how coding worked (manned by a grade 8 student) 4. LEGO creation table—Using our extensive LEGO collection, youth were encouraged to use their imagination and create a structure 5. DIY S’mores—We demonstrated how to make “walking s’mores” using pretzels, marshmallows, chocolate, and graham crumbs

We also had a collection of family-oriented cookbooks available to browse, so families could be inspired to keep “making” at home, while promoting our in-house collection. Most of the attendees stayed for the entire 2 hours we ran this program. The most popular station was the fort station, which saw several participants stay in there the whole time!

 Library Literary Event “The Many Deaths of Tom Thomson” on Sunday, October 15, 2017. This event was extremely well attended with over 50 adults present. The entire presentation was fascinating as Dr. Klages explored all the theories and background of the Tom Thomson “mystery”. After the presentation, the Book Cooks served a delicious variety of Canadian themed foods. Moose burgers and moose chili, smoked salmon, butter tarts and `s`mores delighted the palates of all and the chefs received rave reviews. We had a great time, mingling with patrons and noting their interest in this topic.

Correspondence: None

New Business: None

Motion 38-17 H. Allen, L. Townsend That we now adjourn at 7:45 p.m., to meet again November 21, 2017, at 7 pm., or at call of the Chair.

Carried

Minutes - Shelburne Public Library Board, October 17, 2017 CDRC Minutes October 25, 2017 Pg:1 of 8

C ENTRE D U F F E R I N R E C R E A T I O N C OMPLEX

BOARD OF MANAGEMENT

Minutes of the Regular meeting held October 25, 2017 at the CDRC

Attendance: Randy Chambers Shelburne Dan Sample Shelburne AJ Cavey Shelburne Chris Gerrits Amaranth Heather Foster Amaranth Laura Ryan Mono

Kim Fraser Facility Administration Manager Marty Lamers Facility Maintenance Manager

Absent: Walter Benotto, Ron Webster and Janice Elliott

Meeting called to order by Chair, Chris Gerrits at 5:30pm. A quorum was present.

Declaration of Pecuniary Interests: Chairman, C. Gerrits stated that if any member of the board had a disclosure of pecuniary interest that they could declare the nature thereof now or at any time during the meeting.

Agenda:

MOTION #1 – Moved by AJ Cavey seconded by L. Ryan. Be it resolved we approve the agenda dated October 25, 2017 as circulated and presented. Carried

Discussion of Minutes of Previous Meetings:

MOTION #2 – Moved by R. Chambers seconded by D. Sample. That the minutes of the CDRC Board of Management regular board meeting held September 27, 2017 be approved as presented and circulated. Carried

Finance Committee Report:

MOTION #3 – Moved by L. Ryan seconded by R. Chambers. That the bills and accounts as presented in the amount of $64,314.38 be approved and paid.

Carried

Minutes - Centre Dufferin Recreation Complex, October 25, 2017 CDRC Minutes October 25, 2017 Pg:2 of 8 Facility Administration Manager’s Report: See Schedule A

MOTION #4 – Moved by L. Ryan seconded by R. Chambers. That we receive the report from the Facility Administration Manager. Carried

Facility Maintenance Manager’s Report: See Schedule B

MOTION #5 – Moved by R. Chambers seconded by D. Sample. That we receive the report from the Facility Maintenance Manager. Carried

New Business: LED Arena Light Replacement RFP #02-2017: Eight (8) RFP’s with eleven (11) proposals were received and opened on Friday, October 20, 2017 with M. Lamers, D. Sample and W. Benotto in attendance. A detailed comparison was prepared and presented by Facility Maintenance Manager, M. Lamers. After review and discussion the following motion was presented.

MOTION #6 – Moved by D. Sample seconded by L. Ryan. Be it resolved that the CDRC Board of Management receives eleven (11) proposals for the Request for Proposal for the Arena Light Replacement Project #02-2017. And further, accepts the RFP from Gatt in the amount of $16,233.00 less rebate $5,280.00 = $10,953.00, with follow up on the surge protection if required for lighting. Carried

Arena Facility Safety Systems: See Schedule C After review and discussion the following motion was presented.

MOTION #7 – Moved by L. Ryan seconded by D. Sample. To meet the existing requirements and recommendations from the County and Municipal Health and Safety Advisor, Be it resolved that the CDRC Board of Management purchase an Ammonia horn/strobe at a cost of $695.00 plus HST and an Ammonia system alarm at a cost of $1,700.00 plus HST. Hook up to the control panel may be extra. Carried

Minutes - Centre Dufferin Recreation Complex, October 25, 2017 CDRC Minutes October 25, 2017 Pg:3 of 8

Confirmation by By-law

MOTION #8 – Moved by AJ Cavey seconded by R. Chambers. Be it resolved that leave be given for the reading and enacting of by-law #09-2017 being a by-law to confirm certain proceedings of the CDRC Board of Management for its Regular Board meeting held October 25, 2017. Carried

Adjournment:

MOTION #9-Moved by R. Chambers seconded by L. Ryan. That we now adjourn at 6:00pm to meet again on November 22, 2017 at 5:30pm, or at the call of the chair. Carried

______Secretary - Treasurer Chairperson

______Dated

Minutes - Centre Dufferin Recreation Complex, October 25, 2017 CDRC Minutes October 25, 2017 Pg:4 of 8

SCHEDULE ‘A’

Facility Administration Managers Report – October 25, 2017

Rentals: Since Thanksgiving, ice rentals are now in full swing. CDDHS boy’s varsity will not be icing a team this season, however there is interest from Glenbrook ES to run a 10 week morning program. HTI is also interested in running a weekday morning clinic and another private rental has booked 8 weekday mornings.

I have submitted a request to Tim Hortons to sponsor Free Public Skating in the amount of $500.00

Scheduled room rentals throughout November include Dance Blasters youth dance, Old Time Jamboree, Christian Women meeting, KTH family Christmas (and ice rental), a party package rental as well as the regular scheduled Taekwondo, Zumba, Fitness Kickboxing and two church groups.

New Business:

Canada Summer Jobs (CSJ) 2017 has request further information to process claim

General:

Action Items No report

Kim Fraser Facility Administration Manager

Minutes - Centre Dufferin Recreation Complex, October 25, 2017 CDRC Minutes October 25, 2017 Pg:5 of 8

SCHEDULE ‘B’

Facility Maintenance Managers Report – October 25, 2017

SAFETY: There were no worker safety incidents.

ARENA: Oct 10 2017 Compressor #1 failure replaced fuse and reset drive. Oct 22 2017 Compressor #1 failure replaced 50hp electric switch. Cancelled ice 7:00-9:30pm due to unsafe ice

BUILDING: Roof decking replacement and repair is complete the metal capping still to finish.

Back stairwell a minor variance submitted to town to proceed. To close to property line.

POOL:

GROUNDS:

GENERAL INFORMATION:

LED light RFP contractor site visits. Open RFPS Friday Oct 20 2017 4:30

Upstairs boiler repair 2x call back faulty flow switch. Camera at rear T&C repair stopped working. Faulty wire from previous camera removal wire was replaced. CO and other atmospheric hazardous (Attachments)

Action Items Sop

Still updating SOP for pool closure Updating Ammonia leak procedure (RE: BC arena leak)

Marty Lamers Facility Maintenance Manager

Minutes - Centre Dufferin Recreation Complex, October 25, 2017 CDRC Minutes October 25, 2017 Pg:6 of 8 SCHEDULE ‘C’

From: Shara Bagnell, Health & Safety Advisor

Subject: Arena Facility Safety Systems

Date: June 2017

Purpose

The purpose of this report is to provide information regarding the hazards of carbon monoxide and other atmospheric hazards in arenas. The report will review legislative requirements and recommendations regarding industry standards and best practice to mitigate these hazards.

Background and Discussion

Recent incidents involving workers being exposed to hazardous levels of carbon monoxide in the workplace prompted an investigation by the health & safety office into industry standards and best practice regarding CO detection, alerting, and procedures in responding to a carbon monoxide emergency in workplaces. In doing this, some gaps were identified in the detection and monitoring of additional atmospheric hazards in Municipal facilities, like arenas.

Existing Gaps:

1. Detection and ventilation of carbon monoxide in areas where fuel-fired equipment is being operated. 5 New Detectors and repair ventilation and a procedure for edging.

2. Propane detection in the area where the ice resurfacing units are parked inside the facility to detect possible leaks. Already in place with auto fan and hot water shut off

3. Monitoring of Ammonia alarms. Proposals attached

Carbon monoxide is a by-product of incomplete combustion. It is also colourless and odourless, so without a means to detect carbon monoxide in areas where fuel-fired appliances are being operated, workers can be exposed to harmful levels unknowingly. Common sources of carbon monoxide in Municipal workplaces are:

1. Fuel-fired equipment running inside a building (graders, plow trucks, ice resurfacing equipment, generators, space heaters, pressure washers)

2. Fuel-fired appliances (furnaces, water heaters, etc.) that are operating improperly.

In areas where fuel-fired equipment producing an exhaust known to contain contaminants such as carbon monoxide is being run, a means to detect and ventilate

Minutes - Centre Dufferin Recreation Complex, October 25, 2017 CDRC Minutes October 25, 2017 Pg:7 of 8 The hazard must be implemented. In facilities containing fuel-fired appliances such as furnaces/ water heaters, a means to detect and alert the occupants to a carbon monoxide emergency should be considered Hazards of Propane-Fired Equipment

Hazards of Propane (C3H8): The main hazard of propane is that it is extremely flammable. The maximum concentration that workers can be exposed to over an 8 hr period is 1000 ppm. The Short Term Exposure Value is not listed on Safety Data Sheet information, or by the American Conference of Governmental Industrial Hygienists. Propane is heavier than air, and can accumulate in low-lying areas and confined spaces such as maintenance pits, and catch basins. Higher concentrations of propane can act as an asphyxiant by displacing Oxygen in breathing air. If a leak were to occur where the Ice resurfacing unit is parked, or where propane is stored indoors, there must be a means to detect concentrations of propane above unsafe levels and alert employees to the hazard.

Hazards of Ammonia

Ammonia is used in the refrigeration process for making ice. This product is a corrosive, fast-acting poison that can be fatal if inhaled, absorbed through the skin, or swallowed. The time weighted average for ammonia is 25 ppm. The Ammonia alarm

system has an external display showing ammonia levels inside the space so that staff can ensure levels are below 25 ppm prior to entry for daily checks. If the compressor room alarm system does not allow staff to view levels once inside the space, or alarm until 100 ppm are reached, measures must be implemented to alert workers to a hazardous atmosphere greater than 25 ppm while they are inside the compressor room.

Most ammonia alarms have an audible alarm inside the compressor room, and flashing light outside the room that is activated when levels reach between 100 and 150 ppm to alert staff to an emergency within the space before entering. Alarm systems are also designed to automatically ventilate a hazardous atmosphere to the outside if levels of 300 ppm are reached.

Existing ammonia alarm systems rely on staff being able to hear or see the alarm to know there is an emergency. This is not possible from everywhere in the building, and an emergency could go undetected, even while the building is occupied.

Legal Considerations

Regulation 851 for Industrial Establishments under the Occupational Health and Safety Act requires that hazardous atmospheres be ventilated by natural or mechanical means. A ventilation system interconnected with equipment to detect carbon monoxide and nitrogen dioxide in areas that the ice resurfacing unit will be operating would address the hazard. Additionally, installation of propane detection in areas that the ice resurfacing unit is parked or propane cylinders are being stored inside would be a reasonable precaution to take to protect workers.

Minutes - Centre Dufferin Recreation Complex, October 25, 2017 CDRC Minutes October 25, 2017 Pg:8 of 8 Recommendations

THAT a system to detect and automatically ventilate contaminants produced by fuel-fired equipment, and alert staff and occupants to a hazardous atmosphere be installed.

And THAT, measures be implemented to alert workers to a hazardous atmosphere containing > 25 ppm of Ammonia while work is being performed inside the compressor room.

And THAT, the existing ammonia alarm system be monitored.

Prepared by:

Shara Bagnell

County and Municipal Health and Safety Advisor

To meet existing gaps and recommendations would like to proceed with the following quotes.

Have discussed options with several service providers.

1: Horn /strobe ammonia - $695.00 (Requirement)

2: Ammonia system alarm - $1,700.00 plus monitoring company to hook up to panel (Recommendation)

Minutes - Centre Dufferin Recreation Complex, October 25, 2017

MINUTES JOINT MEETING OF DUFFERIN COUNTY SECTION 10 POLICE SERVICES BOARD (Hosted by Mulmur Township) Friday, October 27, 2017 – 9:00 am Dufferin OPP Detachment, Highway 89, Mono

Attendance Amaranth: Trish McKibbon, Don MacIver, Walter Kolodziechuk, Kathy Pearl Grand Valley: Steve Soloman, Susan Wilson, Meghan Townsend Melancthon: Darren White, David Thwaites Mono: Ken McGhee, Brenda Teeter Mulmur: Paul Mills, Greg Lloyd, Kerstin Vroom (Secretary) OPP: Staff Sergeant Nicole Randall

1. 9:30 am Opening of Meeting by Mulmur PSB – Welcome and Introductions Greg Lloyd opened the meeting as Chair, welcomed all attendees and everyone introduced themselves.

2. Greetings from Mayor Paul Mills Mayor Mills extended welcome greetings.

3. Message from newly appointed Staff Sergeant Nicol Randall. Staff Sergeant Nicole Randall officially introduced herself, spoke about her experience and some changes to the Dufferin OPP that have already been implemented to improve services and increase efficiencies.

4. Approval of AgendaDRAFT

Moved by Susan Wilson, Seconded by David Thwaites: That the agenda is approved as copied and circulated. Carried.

5. Approval of Draft Minutes – October 21, 2016

Moved by Ken McGhee, Seconded by Darren White: That the minutes of October 21, 2016 be approved as copied and circulated. Carried.

6. Business Arising from the Minutes – none Page 1 of 5

Minutes - Joint Police Services Board, October 27, 2017

7. Project Lifesaver International The Staff Sergeant handed out literature explaining Project Lifesaver International, a non-profit organization based in the United States, which offers a radio tracking and locating system designed for at risk individuals (Alzheimer’s, autism, etc.). Both Caledon and Peel OPP utilize this program. The Board discussed the range of the tracking device which is approximately 1 – 2 km, other forms of tracking devices, and whether or not there was a need for it in Dufferin.

Moved by Darren White, Seconded by Don MacIver: That the Joint Police Services Board moves that the Dufferin OPP initiate fact-finding and consult with appropriate agencies in Dufferin County on the prospect of implementing Project Lifesaver in Dufferin County AND report back to the next Joint Police Services Board meeting. Carried.

8. OPP 2017-2019 Action Plan Dufferin Detachment The Staff Sergeant advised the Board that the data was incorrect regarding the staffing numbers and would be corrected shortly. She also noted that the Action Plan is largely an extension of the plan from 2014-2016 based on feedback from the membership and the results achieved overall. The Action Plan outlines the OPP’s priorities, which include reducing violent crime (mostly domestic violence), property crime (break & enter, theft over $5,000, theft under $5,000 and mischief) as well as illicit drugs (including opioids). The report identifies the challenges and the relevant activity underway. The Board discussed educating the public on these issues, cultural messaging, billboard programs, working with victim services and community policing meetings.

9. Items for Discussion:

a. Automatic License Plate Reader (ALPR) vehicle. (from last meeting) (Melancthon) The Staff Sergeant updated the Board and advised that the car was deployed in March of 2017 for a period of one month with a great deal of success. The vehicle will be returning for the month of November. Lack of training to use the vehicle resulted in the most use by 2 or three officers. Since then more officers have been trained in the use of the machine.

b. County of Dufferin letter regarding Speed Enforcement on Dufferin County Roads in response to motion passed by Joint Board last meeting. (Melancthon) DRAFT The Staff Sergeant expressed that while she can appreciate that everyone would like increased enforcement, in an effort to work smarter and manage a finite number of resources, most enforcement efforts will be intentional, directed, and based on analytical evidence that indicates there is a problem. The County has advised the OPP that they would be putting in radar tracking to get data so that the OPP knows where the problem areas are. The Board questioned if the County was offering any financial support but as policing is not under the County’s jurisdiction, it probably would not.

The Staff Sergeant requested that municipalities submit their raw data from radar tracking devices to the OPP in metric to help determine which areas may need additional enforcement.

Page 2 of 5

Minutes - Joint Police Services Board, October 27, 2017 c. Number of Opioid use incidents and what has been done to give the officers the tools to deal with these types of incident? (Amaranth) The Staff Sergeant advised that opioid use incidents is not data that they keep related to calls for service and thinks that more reliable data might be available from Dufferin Paramedic Services or Dufferin Community Health. She is not aware of any overdose deaths in Dufferin. The Staff Sergeant noted that as police, they do not often get factual information related to the drug involved and can only report anecdotally from the victim or witnesses. The Dufferin OPP does have the tools and education for officers, including Naloxone, to deal with opioid use incidents. The Staff Sergeant explained the Good Samaritan Drug Overdose Act. The Board discussed the use of Naloxone and that it can be dangerous for the public to administer it. The best course of action is to call 911 and begin administering CPR.

d. Do OPP officers have updated training to deal with Mental Illness Incidents? (Amaranth) The Staff Sergeant stated that officers receive training yearly and receive updated training as new techniques or information becomes available. (R2MR- for officers, De-escalation training, Criminal statute training etc.) Dufferin OPP partners with CAMH and works toward intervention by health services. Recently switched to Peel Mental Health from Wellington for Crisis services as they offer 24 hour reporting and crisis intervention services.

e. Provincial Offences Act (POA) Court Update. The Staff Sergeant advised that as far as the Police were aware, POA court will remain in Dufferin. Court dates were decreased to Wednesdays only with other dates made available for matters that will take the entire day or require a special prosecutor etc. The Board was advised by other members that this issue was not yet resolved and that Caledon was still hoping to move court back to Caledon. The Staff Sergeant stated that there had been no discussion with the police as to the costs associated with moving POA court to Caledon.

Direction given to the OPP to review options that work for our police and the impact on services and costs and send a report to County Council.

f. Half Load Season – Enforcement by OPP. (Melancthon) The Staff Sergeant stated that the Dufferin OPP is open to conducting enforcement of the half load by-law; however, they are restricted as they are not trained in, nor do they have a set of scales at the detachment. The Dufferin OPP rely on the Central Region traffic unit, but unfortunately they do not alwaysDRAFT carry scales with them. The Staff Sergeant said it would be about $5,000 - $6,000 to purchase a set for the Dufferin detachment.

The Board discussed the possibility of the Police Services Boards sharing the cost of the scales. The Board discussed how to manage the sharing between the municipalities. Staff Sergeant Randall noted that the OPP can set up designated blitz days. It was also noted that some municipalities call the Ministry of Transportation (MTO) for enforcement.

Moved by Darren White, Seconded by David Thwaites: That the Joint Police Services Board supports the purchase of scales for the OPP to enforce half load season with cost sharing among the Boards upon presentation of data from the OPP. Carried.

Page 3 of 5

Minutes - Joint Police Services Board, October 27, 2017 g. What is the authorized strength of the local Detachment and what is the actual strength? (Amaranth) The Staff Sergeant advised the Board that the authorized strength is 31, 2 civilian members, 1 Staff Sergeant, 4 sergeants, and 24 constables. There is currently one vacancy at the detachment - Sergeant Zayachkowski’s position. Regarding physical presence, there are 2 civilians, 1 Staff Sergeant, 3 sergeants, and 20 constables. There are 2 probationary constables at OPP Police College in Aylmer, 1 experienced police officer at the OPP Academy in Orillia, and one member’s position not backfilled.

h. What Community Service/Engagement programs is the Detachment regularly involved in? (Amaranth) The Staff Sergeant reviewed the many community service/engagement programs including: Situation Table, Domestic Violence Review Team, Child Abuse Review Team, Human Services and Justice Coordinating Committee, Violence Threat Risk Assessment, OPP Kids, various fund-raising activities, shop with a cop, lock it or lose it, winter driving warnings and tips in conjunction with ski and beach destinations, as well as local residents (Twitter, FaceBook, Instagram); continue to work toward a satellite auxiliary unit to increase Safeguard initiatives, an ongoing initiative related to senior frauds.

i. Procedure for providing a complaint to the OPP clarified. (Amaranth) Staff Sergeant Randall clarified the procedure for providing a complaint to the OPP. If a municipality gets telephone and/or email complaints from the community and/or employees regarding traffic related matters, such as heavy trucks, ATV, speeders, stop sign running or aggressive driving, please ask them to call 1 888 310 1122. The communication centre will then create a call for service for the Dufferin OPP officers. If someone is reluctant to call directly to the communications center, please have them call the detachment. The detachment personnel will forward complainants to the communication center to create a call for service.

The immediate impact should reduce delays and over the course of the interaction, create a record and hopefully a pattern of occurrence time, days of week and location to assist us in responding to the issues, and/or determining future course of action.

If there are cases where Township or County staff are aware of upcoming projects/seasonal issues etc., where there is time to strategize a response, for example half load season, and known upcoming construction project that will divert traffic, cause heavy truck traffic etc., that would be a situation where an emailDRAFT or telephone call to the detachment would be in order.

j. Auxiliary to OPP for safeguard program update/implement. (Melancthon) The Staff Sergeant advised the Board that she continues to move forward to have an auxiliary OPP presence in Dufferin. On Monday Oct 23 she spoke to the provincial program co-ordinator and they are moving onto the next step. Nottawasaga has an auxiliary unit and they will host a satellite unit that will serve in Dufferin County. That unit strength will be increased to permit the members to serve both jurisdictions without a reduction of hours. Nottawasaga Auxiliary members currently conduct SafeGuard assessments in Dufferin County.

Page 4 of 5

Minutes - Joint Police Services Board, October 27, 2017 k. Tow Truck updates from Police Agencies serving Dufferin. (Mono) Staff Sergeant Randall advised the Board that the member can utilize the first available tow at a scene when he/she feels there is a need to expedite the removal of a vehicle due to concerns for safety, when the roadway involved is a main highway, or has limited alternate routes and where there is a high rate of traffic flow. The member must speak to the driver or owner to find out the towing company they wish to use. Finally, in the absence of a tow truck or any direction from the driver or owner, the member shall then use the local tow association/rotation.

The Board was advised that the County was rescinding its Anti Chasing By-law as it was not in its purview to have one and that members should advise their Councils of same.

Additional Item: Susan Wilson, Grand Valley PSB, advised the Board that Bill 65, Safer School Zones Act, 2017 was now in affect and was wondering if the OPP had photo radar cameras that could be rented and/or set up in these zones. The Staff Sergeant stated that photo radar was not in the OPP’s jurisdiction, but the OPP should be advised if your municipality is utilizing photo radar.

10. Tour of Dufferin OPP Detachment (done after adjournment)

11. Date and Location of Next Meeting Spring of 2018 to be hosted by the Town of Mono.

12. Adjournment Moved by Darren White, Seconded by David Thwaites: That the Joint Police Services Board meeting is now adjourned. Carried.

DRAFT

Page 5 of 5

Minutes - Joint Police Services Board, October 27, 2017 Subject: Shelburne Police Services Resolu on RE: POA Court Relocation From: Nicole Hill Date: 11/27/2017 8:55 PM To: clerk@duﬀerincounty.ca, Denise Holmes , [email protected], Town of Mono , Susan Stone , Jennifer Willoughby , [email protected]

Hello,

The following resolution was approved at the November 21, 2017 Shelburne Police Services Board meeting:

Moved by: K. Bennington Seconded by: S. Lawrence

THAT The Shelburne Police Services Board approve and authorize the Chair and Police Chief to address the General Government Services for the County of Dufferin to express support for the continuance of courts for a Provincial Offences Court in Orangeville,

AND The tremendous expense for the Shelburne Police Services and the Board if the Provincial Offences Courts were relocated outside the County of Dufferin,

AND Further that this motion be circulated to all police service boards and municipalities within Dufferin County for their support. Carried

Please forward this resolution on to your Police Services Boards.

Thank you Nicole Hill Secretary, Shelburne Police Services Board

Shelburne Police Services Board Resolution re: Provincial Offences Court

1 of 1 Cred it Valley Conservation inspired by nature

November 20, 2017

Laura Ryan Mayor, Town of Mono 347209 Mono Centre Road Dufferin County Road. #8 Mono, ON L9W 6S3

~.~ Dear MrRyan,

Re: Credit Valley Conservation's (CVC's) new brand

I am excited to introduce you to Credit Valley Conservation's fresh new look and identity - a new logo and taqline as part of a new brand for the organization. Our new logo is a fresh, modern image of our proud vision - the vision of a thriving environment that protects, connects and sustains us.

At its core the new logo contains a leaf (nature) that includes a feather (wildlife). The leaf in the shape of a water droplet has branching "veins" of exploration (our trails). The blue "wave" conveys movement and water. The bright orange represents the land that anchors us and the vibrancy of our many communities. Our tagline, "inspired by nature," captures the energy, passion and commitment of our organization to the environment.

The new brand is more than the logo. It's shown in the way we champion conservation. It's in the way we speak about our work and in how others talk about what we're doing. It serves us well now, and will continue to be relevant 20 years from now.

Our new visual identity will be introduced strategically over the next two plus years. You'll begin to see it on frequently-used items like letterhead and corporate digital properties. Over time it will be phased into services, a new website and capital assets.

Credit Valley Conservation is proud to create connections between people and nature, knowledge and action. We lead the protection, restoration and enhancement of our local natural environment, and we inspire a deep appreciation for the role of nature in keeping us connected, healthy and happy.

Thank you for collaborating with us on critical contributions for the natural environment. We look forward to continuing to connect with you.

As always, if you have questions or comments, please don't hesitate to get in touch.

Sincerely,

~bJJ-~ Deborah Martin-Downs Chief Administrative Officer

Credit Valley Conservation New Brand & Logo 1255 Old Derry Road. MlssissQuga. Ontario L5N 6R11 I creditvalleyca.ca t T 905-670-1615 I TF 800-668-5557 I F 905-670-2210

November 24, 2017 Sent via email SEE DISTRIBUTION LIST

At Authority Meeting #9/17, of Toronto and Region Conservation Authority (TRCA), held on November 17, 2017, Resolution #A207/17 in regard to Meeting Schedule 2018-2019 was approved as follows:

THAT Meeting Schedule 2018-2019, dated October 20, 2017, be approved;

THAT Meeting Schedule 2017-2018 be amended such that the February 2, 2018 Executive Committee meeting be changed to February 9, 2018;

THAT the Executive Committee be delegated the powers of the Authority during the month of August, 2018, as defined in Section 2.10 of the Rules of Conduct;

Enclosed for your information and any action deemed necessary is the report as approved by the Authority. If you have any questions or require additional information, please contact Kathy Stranks at 416-661-6600 extension 5264, [email protected].

Sincerely

Kathy Stranks Senior Manager, Corporate Secretariat CEO’s Office

/Encl.

DISTRIBUTION LIST Gillian Angus-Traill, Clerk, Town of Whitchurch-Stouffville Michael deRond, Town Clerk, Corporate Services Department, Town of Aurora Mark Early, Chief Administrative Officer and Clerk, Town of Mono Peter Fay, City Clerk, Clerk's Department, City of Brampton Carey deGorter, General Manager, Corporate Services, Town of Caledon Alec Harras, Manager of Legislative Services / Deputy Clerk, Town of Ajax Stephen Huycke, Director of Council Support Services/Town Clerk, Town of Richmond Hill Barb Kane, Clerk and Deputy Treasurer, Township of Adjala-Tosorontio Kimberley Kitteringham, City Clerk, City of Markham Debbie Leroux, Clerk, Township of Uxbridge

Toronto and Region Conservation Authority 2018/2019 Meeting Schedule

DISTRIBUTION LIST Cont’d Kathryn Lockyer, Regional Clerk and Director of Clerk's, Regional Municipality of Peel Barbara McEwan, City Clerk, City of Vaughan Kathryn McGarry, Minister of Natural Resources and Forestry, Cambridge, Kathryn Moyle, Clerk, Township of King Christopher Raynor, Regional Clerk, Regional Municipality of York Diana Rusnov, Director of Legislative Services & City Clerk, Clerk's Department, City of Mississauga Debbie Shields, City Clerk, City of Pickering Ralph Walton, Regional Clerk / Director, Legislative Services, Regional Municipality of Durham Ulli S. Watkiss, City Clerk, City Clerk's Office, City of Toronto

Toronto and Region Conservation Authority 2018/2019 Meeting Schedule

RES.#A207/17 - MEETING SCHEDULE 2018-2019 Schedule of board meetings for the period beginning February 23, 2018 and ending January 23, 2019.

Moved by: Jennifer McKelvie Seconded by: Jack Heath

THAT Meeting Schedule 2018-2019, dated October 20, 2017, be approved;

THAT Meeting Schedule 2017-2018 be amended such that the February 2, 2018 Executive Committee meeting be changed to February 9, 2018;

THAT the Executive Committee be delegated the powers of the Authority during the month of August, 2018, as defined in Section 2.10 of the Rules of Conduct;

AND FURTHER THAT the CEO's Office distribute this schedule at the earliest opportunity to Toronto and Region Conservation Authority's (TRCA) watershed municipalities and the Ministry of Natural Resources and Forestry. CARRIED RATIONALE Since most Authority members also sit on municipal councils, boards or committees, which usually meet on days other than Friday, the recommended schedule accommodates TRCA board meetings on Fridays. Staff has made every effort to avoid conflicts with municipal council meetings, Federation of Canadian Municipalities' (FCM) annual conference and Board of Directors meetings, Board of Governors of Exhibition Place meetings, statutory holidays and school March breaks, in selecting the proposed meeting days, while still maintaining a schedule which meets TRCA's functional needs. There are some meetings that are the same week as Toronto City Council, so if the City meeting runs into extra days, a conflict may occur. Given the long weekends, other conflicts noted above and TRCA reporting requirements, these are the optimal dates for the meetings.

The January and February 2018 meetings were previously approved in Meeting Schedule 2017-2018, but are provided in Attachment 1 for assistance in updating calendars, with one change such that the February 2, 2018 meeting is recommended to be moved to February 9, 2018 due to a conflict with Toronto Council.

An Authority meeting is not scheduled in the month of August due to summer vacations. To accommodate the large number of permit requests at this time, an Executive Committee meeting is scheduled. Should an item require Authority approval in August, Section 2.10 of the Authority's Rules of Conduct permits the Authority to delegate its powers to the Executive Committee:

2.10 to exercise such additional powers, excluding those powers set out in Clause (d) of Subsection (1) of Section 30 of the Act, as may be assigned to it by the Authority during the months of July and August provided that a report be given to the Authority at the first meeting of the Authority thereafter;

Toronto and Region Conservation Authority 2018/2019587 Meeting Schedule Staff is recommending powers be assigned to the Executive Committee for August, 2018, with the required report being brought to the Authority at its meeting proposed to be held on September 28, 2018. Staff is also recommending that the August Executive Committee meeting be conducted with the option of teleconferencing due to the lighter agenda, unless otherwise advised as a result of items scheduled.

At Authority Annual Meeting #1/02, held on January 25, 2002, Resolution #A6/02 was approved in part as follows:

THAT the dates of future Annual Meetings be changed to accommodate the budget meeting schedule for our member municipalities, such that the Annual Meeting held following a municipal election be in January while the Annual Meetings in the interim two years between elections be moved to February;

In accordance with Resolution #A6/02, the 2019 annual Authority meeting is proposed to be held on Friday, January 23, 2019.

Meetings will be held at TRCA’s Head Office at 101 Exchange Avenue, Vaughan. The Authority and Executive Committee meetings will be held at 9:30 a.m. with the exception of the Annual meeting which will be held at 10:30 a.m. at Black Creek Pioneer Village. The Budget/Audit Advisory Board (BAAB) meetings will be held at 8:30 a.m.

Members are requested to enter all board meetings in their calendars upon receipt of the annual schedule. Members are further requested to schedule to be in attendance at Authority and Executive Committee meetings from the start of the meeting until at least 1:30 p.m. to ensure quorum is maintained.

Report prepared by: Kathy Stranks, extension 5264 Emails: [email protected] For Information contact: Kathy Stranks, extension 5264 Emails: [email protected] Date: October 20, 2017 Attachments: 1

Toronto and Region Conservation Authority 2018/2019588 Meeting Schedule Toronto and Region Conservation Authority 2018/2019 Meeting Schedule

TORONTO AND REGION CONSERVATION AUTHORITY 2018- 2019 SCHEDULE OF MEETINGS

January '18 February '18 March '18 April '18 Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 2 5 6 1 2 3 4 6 1 2 3 1 BAAB #1/18 3 1 2 3 4 5 7 AUTH #10/17 EXEC #2/18 EXEC #1/18 12 9 7 8 9 10 11 13 4 5 6 7 8 10 4 5 6 7 8 9 10 8 9 10 11 12 13 14 EXEC #11/17 EXEC #12/17 20 14 15 16 17 18 18 20 11 12 13 14 15 16 17 11 12 13 14 15 16 17 15 16 17 18 19 21 AUTH #3/18 23 26 ANNUAL AUTH 23 21 22 23 24 25 27 18 19 20 21 22 24 18 19 20 21 22 24 22 23 24 25 26 27 28 AUTH #11/17 #1/18 AUTH #2/18 (10:30 am) 28 29 30 31 25 26 27 28 25 26 27 28 29 30 31 29 30

May '18 June '18 July '18 August '18 Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 4 6 1 2 3 5 1 2 1 2 3 4 5 7 1 2 3 4 EXEC #3/18 EXEC #5/18 8 10 6 7 8 9 10 11 12 3 4 5 6 7 BAAB #2/18 9 8 9 10 11 12 13 14 5 6 7 8 9 11 EXEC #6/18 EXEC #4/18 20 13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 21 12 13 14 15 16 17 18 AUTH #6/18 25 22 20 21 22 23 24 26 17 18 19 20 21 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25 AUTH #4/18 AUTH #5/18 27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 26 27 28 29 30 31

September '18 October '18 November '18 December '18 Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa 5 1 1 2 3 4 6 1 2 3 1 EXEC #8/18 9 7 2 3 4 5 6 8 7 8 9 10 11 12 13 4 5 6 7 8 BAAB #3/18 10 2 3 4 5 6 7 8 EXEC #7/18 EXEC #9/18 14 9 10 11 12 13 14 15 14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 10 11 12 13 15 EXEC #10/18 26 16 17 18 19 20 21 22 21 22 23 24 25 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22 AUTH #8/18 28 30 23 24 25 26 27 29 28 29 30 31 25 26 27 28 29 23 24 25 26 27 28 29 AUTH #7/18 AUTH #9/18 30 31

January '19 Su M Tu W Th F Sa All AUTHORITY & EXECUTIVE COMMITTEE meetings will be held from 9:30 am until 1:30 pm at 1 2 3 4 5 AUTH = Authority TRCA Head Office, 101 Exchange Ave., Vaughan, unless otherwise noted on the agenda. AUTH #10/18 11 6 7 8 9 10 12 EXEC = Executive Committee All BAAB meetings will held at 8:30 am unless otherwise noted on the agenda. EXEC #11/18 13 14 15 16 17 18 19 BAAB = Budget/Audit Advisory Board 25 20 21 22 23 24 ANNUAL AUTH 26 #1/19 (10:30 am) 27 28 29 30 31 Municipal Election Holidays March Break

TRCA meeting schedule also available online on TRCA’s Board Meetings page. 589

November 22, 2017 Sent via email SEE DISTRIBUTION LIST

At Authority Meeting #8/17, of Toronto and Region Conservation Authority (TRCA), held on October 27, 2017, Resolution #A185/17 in regard to 2016 Lake Ontario Workshops and 2017/2018 Western Lake Ontario Basin-Lake Initiative was approved as follows:

WHEREAS Toronto and Region Conservation Authority (TRCA) and Credit Valley Conservation Authority (CVC), with funding support from Environment and Climate Change Canada and Ontario Ministry of the Environment and Climate Change, held a workshop on September 19-20, 2016 (Developing a Western Lake Ontario Consortium(s), Promoting cooperative thinking, planning and actions for the populated/most at risk areas of Lake Ontario) to gauge interest in western Lake Ontario, discuss the merits of working together to protect this unique part of the Lake and to make the connections between actions on land and the health of western Lake Ontario;

AND WHEREAS Environment and Climate Change Canada has since provided additional funding to further this Basin-Lake Initiative through a number of workshops and engagement activities in 2017 and 2018;

THEREFORE LET IT BE RESOLVED THAT TRCA staff continue to work with CVC, federal, provincial and municipal staff, other local conservation authorities, the academic community, environmental non-governmental organizations, and others to integrate watershed management and Lake health to address the needs of western Lake Ontario;

THAT TRCA staff explore the development of a model for achieving collaborative arrangements necessary for coordination of efforts on the land that could benefit the nearshore of western Lake Ontario;

THAT staff from TRCA and CVC present to the Greater Golden Horseshoe Chief Administrative Officers’ and General Managers’ November 2017 meeting seeking endorsement and guidance on the pursuit of collaborative arrangements;

Toronto and Region Conservation Authority re: 2017/2018 Western Lake Ont...

THAT staff from TRCA and CVC align their Basin-Lake Initiative efforts with the proposed amendments to the Conservation Authorities Act, the Growth Plan for the Greater Golden Horseshoe (2017), the Greenbelt Plan (2017), the Oak Ridges Moraine Conservation Plan (2017) and the Niagara Escarpment Plan (2017), which could ultimately benefit the 2018 Lake Ontario Cooperative Science and Monitoring Initiative, Source Water Protection, Toronto Remedial Action Plan, the Lake Ontario Lakewide Action and Management Plan, and efforts from the Lake Partnership Management Committee;

THAT findings from this effort and future Basin-Lake Initiative be integrated into the next generation of watershed plans within the Lake Ontario basin;

THAT staff from TRCA and CVC report back to their boards at the conclusion of the 2017/2018 workshops;

AND FURTHER THAT Environment and Climate Change Canada, Ontario Ministry of the Environment and Climate Change, provincial and federal governments, neighbouring municipalities and conservation authorities to the subject area, the Great Lakes Cities Initiative, and Conservation Ontario be so advised.

Sincerely

Kathy Stranks Senior Manager, Corporate Secretariat CEO’s Office

cc. Gary Bowen, Special Advisor, TRCA Krista Chomicki, Great Lakes Scientist, Project Manager, TRCA

/Encl.

DISTRIBUTION LIST Laura Albanese, Caucus Chair and Minister of Citizenship and Immigration, York South-Weston Omar Alghabra, Mississauga Centre Leona Alleslev, Parliamentary Secretary to the Minister of Public Services and Procurement, Aurora-Oak Ridges-Richmond Hill Dean Allison, Niagara West Gary Anandasangaree, Scarborough-Rouge Park Granville Anderson, Parliamentary Assistant to the Minister of Education, Durham Gillian Angus-Traill, Clerk, Town of Whitchurch-Stouffville Ted Arnott, Wellington-Halton Hills Vance Badawey, Niagara Centre Navdeep Bains, Minister of Innovation, Science and Economic Development, Mississauga-Malton

Toronto and Region Conservation Authority re: 2017/2018 Western Lake Ont...

DISTRIBUTION LIST Cont’d Yvan Baker, Parliamentary Assistant to the Minister of Finance, Etobicoke Centre Chris Ballard, Minister of the Environment and Climate Change, Newmarket - Aurora Hassaan Basit, CAO/Secretary-Treasuere, Conservation Halton Carolyn Bennett, Minister of Indigenous and Northern Affairs, Toronto-St.Paul's Lorenzo Berardinetti, Parliamentary Assistant to the Attorney General, Scarborough Southwest Brian Gilmer, Director of Corporate Services/Clerk, Municipality of Port Hope Chris Bittle, St. Catharines Bill Blair, Parliamentary Secretary to the Minister of Justice and Attorney General of Canada, Scarborough Southwest Lorraine Brace, Municipal Clerk, Corporate Services - Municipal Clerk/Legislative Services Department, Town of Cobourg James J. Bradley, St. Catharines Bob Bratina, Hamilton East- Stoney Creek Mark Brickell, CAO/Secretary-Treasurer, Niagara Peninsula Conservation Authority Andrew Brouwer, City Clerk, City Clerk Services, City of Oshawa Donna Bryce, Clerk, Wellington County Lisa Burnside, Chief Administrative Officer, Hamilton Conservation Authority Celina Caesar-Chavannes, Whitby Colin Carrie, Oshawa Rose Caterini, City Clerk, City of Hamilton Michael Chan, Minister of International Trade, Markham-Unionville Shaun Chen, Scarborough North Raymond Cho, Scarborough-Rouge River Michael Chong, Wellington- Halton Hills Lorne Coe, Whitby-Oshawa Mike Colle, Parliamentary Assistant to the Minister of Labour, Eglinton-Lawrence Michael Coteau, Minister of Children and Youth Services and Minister Responsible for Anti-Racism, Don Valley East Nicola Crawhill, Project Lead, Great Lakes Cities Initiative Julie Dabrusin, Toronto-Danforth Dipika Damerla, Minister of Seniors Affairs, Mississauga East-Cooksville Pam Damoff, Oakville North- Burlington Chris Darling, Chief Administrative Officer, Central Lake Ontario Conservation Authority Steven Del Duca, Minister of Transportation, Vaughan Bob Delaney, Mississauga-Streetsville Michael deRond, Town Clerk, Corporate Services Department, Town of Aurora Vic Dhillon, Parliamentary Assistant to the Minister of Government and Consumer Services, Brampton West Joe Dickson, Parliamentary Assistant to the Minister of Natural Resources and Forestry and Ministry of Northern Development and Mines, Ajax-Pickering Cheri DiNovo, NDP Caucus Chair, Parkdale-High Park Han Dong, Parliamentary Assistant to the Minister of Advanced Education and Skills Development and Ministry Responsible for the Poverty Reduction Strategy, Trinity-Spadina Brad Duguid, Minister of Economic Development and Growth, Scarborough Centre Kirsty Duncan, Minister of Science, Etobicoke North Scott Duvall, Hamilton Mountain Julie Dzerowicz, Davenport Mark Early, Chief Administrative Officer and Clerk, Town of Mono Ali Ehsassi, Willowdale Neil Ellis, Bay of Quinte Nathaniel Erskine-Smith, Beaches-East York Frank Faviano, Acting Regional Clerk, Office of the Regional Clerk, Niagara Region Peter Fay, City Clerk, Clerk's Department, City of Brampton Kevin Daniel Flynn, Oakville 3

Toronto and Region Conservation Authority re: 2017/2018 Western Lake Ont...

DISTRIBUTION LIST Cont’d Peter Fonseca, Mississauga East-Cooksville Cindy Forster, Welland Chrystia Freeland, Minister of Foreign Affairs, University-Rosedale Jennifer K. French, Oshawa Wayne Gates, Niagara Falls Kim Gavine, General Manager, Conservation Ontario Karina Gould, Burlington Susan Greatrix, Clerk, Town of Orangeville Anne Greentree, Director/Municipal Clerk, Clerk's Department, Municipality of Clarington Raj Grewal, Brampton East Alec Harras, Manager of Legislative Services / Deputy Clerk, Town of Ajax Christopher Harris, Clerk, Office of the Town Clerk, Town of Whitby Pam Hillock, Clerk, Dufferin County Mark Holland, Parliamentary Secretary to the Minister of Democratic Institutions, Ajax Andrea Horwath, Hamilton Centre Eric Hoskins, Minister of Health and Long-Term Care, St. Paul's Susan Humphrey, , Environment and Climate Change Canada Mitzie Hunter, Minister of Education, Scarborough-Guildwood Ahmed Hussen, Minister of Immigration, Refugees and Citizenship, York South-Weston Stephen Huycke, Director of Council Support Services/Town Clerk, Town of Richmond Hill Helena Jaczek, Minister of Community and Social Services, Oak Ridges-Markham Sylvia Jones, Deputy Leader, Official Opposition, Dufferin-Caledon Suzanne Jones, Clerk, Town of Halton Hills Majid Jowhari, Richmond Hill Barb Kane, Clerk and Deputy Treasurer, Township of Adjala-Tosorontio Peter Kent, Thornhill Iqra Khalid, Mississauga- Erin Mills Kamal Khera, Parliamentary Secretary to the Minister of Health, Brampton West Kimberley Kitteringham, City Clerk, City of Markham William Kolasa, Clerk, Town of Lincoln Monte Kwinter, Parliamentary Assistant to the Minister of International Trade, York Centre Linda Laliberte, General Manager/Secretary-Treasurer, Ganaraska Region Conservation Authority Carolyn Langley, Clerk, Township of West Lincoln Kellie Leitch, Minister of Labour and Ministry of Status of Women, Simcoe-Grey Debbie Leroux, Clerk, Township of Uxbridge Michael Levitt, York Centre Kathryn Lockyer, Regional Clerk and Director of Clerk's, Regional Municipality of Peel Dina Lundy, Clerk, Town of Erin Harinder Malhi, Parliamentary Assistant to the Minister of Tourism, Culture and Sport, Brampton- Springdale James Maloney, Etobicoke-Lakeshore Amrit Mangat, Parliamentary Assistant to the Ministry Responsible for Accessibility and Ministry Responsible for Women's Issues, Mississauga-Brampton South John Marsden, , Environment and Climate Change Canada Deborah Martin-Downs, General Manager/Secretary-Treasurer, Credit Valley Conservation Authority Cristina Martins, Parliamentary Assistant to the Minister of Economic Development and Growth, Davenport Gila Martow, Thornhill Barbara McEwan, City Clerk, City of Vaughan John McKay, Parliamentary Secretary to the Minister of National Defence, Scarborough Guildwood Eleanor McMahon, Burlington Ted McMeekin, Ancaster-Dundas-Flamborough-Westdale Marco Mendicino, Eglinton-Lawrence

Toronto and Region Conservation Authority re: 2017/2018 Western Lake Ont...

DISTRIBUTION LIST Cont’d Peter Milczyn, Minister of Housing and Minister Responsible for the Poverty Reduction Strategy, Etobicoke-Lakeshore Paul Miller, Hamilton East-Stoney Creek Graham Milne, Acting Regional Clerk and Director of Council Services, Halton Region Angela Morgan, City Clerk, City of Burlington Reza Moridi, Minister of Research, Innovation and Science, Richmond Hill Bill Morneau, Minister of Finance, Toronto Centre Kathryn Moyle, Clerk, Township of King Indira Naidoo-Harris, Halton Mary Ng, Markham-Thornhill Rob Nicholson, Niagara Falls Bonnie Nistico-Dunk, City Clerk, Office of the City Clerk, City of St. Catharines Jennifer O'Connell, Pickering-Uxbridge Rob Oliphant, DonValley West John Oliver, Oakville Carolyn O'Neill, Ontario Ministry of the Environment and Climate Change Sam Oosterhoff, Niagara West-Glanbrook Erin O'Toole, Durham Jane Philpott, Minister of Health, Markham-Stouffville Arthur Potts, Parliamentary Assistant to the Minister of the Environment and Climate Change, Beaches- East York Shafiq Qaadri, Parliamentary Assistant to the Minister of Citizenship and Immigration, Etobicoke North Yasmin Ratansi, Don Valley East Christopher Raynor, Regional Clerk, Regional Municipality of York Lou Rinaldi, Northumberland-Quinte West Kim Rudd, Northumberland- Peterborough South Diana Rusnov, Director of Legislative Services & City Clerk, Clerk's Department, City of Mississauga Ruby Sahota, Brampton North Ramesh Sangha, Brampton Centre Bob Saroya, Markham-Unionville Jamie Schmale, Haliburton-Kawartha Lakes-Brock Deborah Schulte, King-Vaughan Laurie Scott, Haliburton-Kawartha Lakes-Brock Mario Sergio, York West Judy Sgro, Humber River-Black Creek Debbie Shields, City Clerk, City of Pickering Sonia Sidhu, Brampton South Gagan Sikand, Mississauga-Streetsville Hazel Soady-Easton, Town Clerk, Town of Grimsby Francesco Sorbara, Vaughan-Woodbridge Charles Sousa, Minister of Finance, Mississauga South Sven Spengemann, Mississauga-Lakeshore Susan Stone, Clerk, Township of Amaranth David Sweet, Flamborough-Glanbrook Peter Tabuns, Toronto-Danforth Harinder S. Takhar, Mississauga-Erindale Geng Tan, Don Valley North Filomena Tassi, Hamilton West-Ancaster- Dundas Monique Taylor, Hamilton Mountain David Tilson, Dufferin-Caledon Peter Todd, Town Clerk, Niagara on the Lake Vicki Tytaneck, Clerk, Town of Oakville David Ullrich, Advisor, Great Lakes Cities Initiative

Toronto and Region Conservation Authority re: 2017/2018 Western Lake Ont...

DISTRIBUTION LIST Cont’d Arif Virani, Parliamentary Secretary to the Minister of Immigration, Refugees and Citizenship, Parkdale- High Park Ralph Walton, Regional Clerk / Director, Legislative Services, Regional Municipality of Durham Ulli S. Watkiss, City Clerk, City Clerk's Office, City of Toronto Jim Wilson, Opposition House Leader, Simcoe-Grey Soo Wong, Parliamentary Assistant to the Minister of Community Safety and Correctional Services, Scarborough-Agincourt Borys Wrzesnewskyj, Etobicoke Centre Kathleen Wynne, Premier, Minister of Intergovernmental Affairs, Don Valley West Salma Zahid, Scarborough Centre David Zimmer, Minister of Indigenous Relations and Reconciliation, Willowdale Member of Provincial Parliament, Toronto-Centre

Toronto and Region Conservation Authority re: 2017/2018 Western Lake Ont...

RES.#A185/17 - 2016 LAKE ONTARIO WORKSHOP AND 2017/2018 WESTERN LAKE ONTARIO BASIN-LAKE INITIATIVE To inform the Authority on upcoming efforts to integrate watershed management activities with Lake Ontario Initiatives, and recommend directions to advance these efforts.

Moved by: David Barrow Seconded by: Ronald Chopowick

AND WHEREAS Environment and Climate Change Canada has since provided additional funding to further this Basin-Lake Initiative through a number of workshops and engagement activities in 2017 and 2018;

THAT TRCA staff explore the development of a model for achieving collaborative arrangements necessary for coordination of efforts on the land that could benefit the nearshore of western Lake Ontario;

THAT findings from this effort and future Basin-Lake Initiative be integrated into the next generation of watershed plans within the Lake Ontario basin;

THAT staff from TRCA and CVC report back to their boards at the conclusion of the 2017/2018 workshops;

Toronto and Region Conservation Authority re: 2017/2018526 Western Lake Ont... AND FURTHER THAT Environment and Climate Change Canada, Ontario Ministry of the Environment and Climate Change, provincial and federal governments, neighbouring municipalities and conservation authorities to the subject area, the Great Lakes Cities Initiative, and Conservation Ontario be so advised. CARRIED BACKGROUND The western basin of Lake Ontario is the receiving waters for one of the most highly populated regions in Canada. This region of the lake, from Cobourg to Niagara-on-the-Lake, has a long history of water quality and ecosystem health concerns, with pollutant and nutrient loadings from the land significantly impacting the lake. Under the Great Lakes Water Quality Agreement (GLWQA), the governments of Canada and the United States have committed to restore and maintain the physical and biological integrity of the waters of the Great Lakes. The GLWQA formed a Great Lakes Executive Committee which includes Watershed Management Agency representatives from both countries; Conservation Ontario (CO) has a representative at this table and regular reports are provided to CO Council.

The Lake Ontario Lakewide Action and Management Plan (LAMP) is a binational plan for restoring and protecting Lake Ontario’s ecosystem. Effective collaboration among various jurisdictions and organizations is a priority of the Lakewide Annex of the Canada-U.S. Great Lakes Water Quality Agreement and the corresponding LAMP. The Conservation Ontario representative on the Annex Committee has encouraged a stronger acknowledgement of the watershed management agency/conservation authority (CA) role in LAMPs. Environment and Climate Change Canada (ECCC) and the Ontario Ministry of the Environment and Climate Change (MOECC) are interested in seeking better relationships with their partners for LAMP implementation, with a goal of supporting community engagement in decision making, and taking action to restore, protect and conserve Lake Ontario.

The 2016 workshop, entitled: “Developing a Western Lake Ontario Consortium(s), Promoting cooperative thinking, planning and actions for the populated/most at risk areas of Lake Ontario” had an overwhelmingly positive response with 90 participants from local and upper tier municipalities, provincial and federal governments, conservation authorities, non-government organizations, and several academics. Interest and momentum for this event was secured through peer-to-peer engagement and promotion.

This workshop served as a forum to discuss collaborative actions that can be implemented to restore, preserve and protect Lake Ontario. The goals of the workshop were to:  Establish that western Lake Ontario needs to be a focus;  Demonstrate how local partnerships help binational and provincial efforts to protect and treat the lakes as an entity;  Determine the specific needs/approaches for western Lake Ontario;  Identify past and existing cooperative arrangements within western Lake Ontario;  Examine other approaches for partnerships/consortiums in other lakes (e.g. Healthy Lake Huron, Lake Simcoe);  Identify steps to determine a successful and appropriate model for coordinating efforts and collaborating along western Lake Ontario;

Toronto and Region Conservation Authority re: 2017/2018527 Western Lake Ont... Three breakout sessions identified a willingness to be a part of a locally led Lake Ontario initiative that has a clearly defined vision. Being part of an initiative will allow collecting of resources and a concentration of efforts on land that can benefit the land, rivers and Lake Ontario. A champion needs to be identified who can help develop an organizational structure and lead this initiative, and play a significant role in bridging the gap between land and lake health.

To further this Basin-Lake Initiative, TRCA and CVC will hold two workshops that will explore the connectivity between watersheds and Lake Ontario. Potential themes will include: documenting current research and efforts amongst organizations that might impact Lake Ontario; exploring creative ways to support management actions to focus on growth, adaptation, implementation and minimizing the effects of growth on the nearshore of the Lake; approaches for integrating science, policy and implementation; and exploring synergies between the Western Lake Ontario Basin-Lake Initiative and other binational efforts aiming to restore Lake Ontario water quality.

RATIONALE Formal reports from the first workshop were submitted to the provincial and federal governments, in accordance with their deadlines of November 15, and December 31, 2016, respectively. Two workshops are proposed to be held, in autumn 2017 and winter 2018, to further this initiative. Further reporting will be submitted to the government in March 2018.

FINANCIAL DETAILS Funding for the 2016 workshop was provided by ECCC ($5,000) and MOECC ($5,000). New resources ($40,000) have been provided by ECCC to continue the evolution of this concept in 2017/2018. MOECC will also contribute to the 2017/2018 workshops ($5,000).

DETAILS OF WORK TO BE DONE Staff will incorporate feedback from the Authority and from the Greater Golden Horseshoe Chief Administrative Officers’ and General Managers’ November meeting into comments to include in future reporting to the federal and provincial governments.

Staff will continue to pursue focused engagement from Niagara-on-the-Lake to Cobourg. The first event (fall 2017) will focus on engaging delegates from Niagara-on-the Lake to Halton, as they were under-represented at the initial 2016 workshop. The second event (winter 2018) will bring together a subset of the Niagara-on-the-Lake to Halton participants from 2017 and a subset of the 90 original workshop participants, predominantly from Mississauga to Cobourg, to discuss next steps and explore collaborative arrangements necessary for coordination of efforts on the land and within the nearshore of western Lake Ontario.

Report prepared by: Krista Chomicki, extension 5857 Emails: [email protected] For Information contact: Gary Bowen, 416-271-8944 Emails: [email protected] Date: September 19, 2017

______

Toronto and Region Conservation Authority re: 2017/2018528 Western Lake Ont... I would like to cordially invite you and yours to:

New Year's Open House Friday January 5, 2018 5-7 p.m. Orangeville Constituency Office

229 Broadway, Unit #2 Orangeville, ON L9W lK4

For more detailsplease call 1-866-941-1832

Please drop in andjoin me in celebrating thisfestive time of year!

M0VVy CM{4;tJlJ'tCt4r £IIAItd; be,ft W~ for cv Happy NeMJ YeclIV

David Tilson, Q.C. Member of Parliament - Duffe .in-Caledon

MP David Tilson Open House January 5, 2018 NEWS Ministry of Community Safety and Correctional Services

Ontario Strengthens Emergency Management Program First Steps in Action Plan Include New Urban Search and Rescue Resources in the North

NEWS December 1, 2017

Ontario is making changes to its emergency management program in order to better protect public safety, and prevent and respond to existing and evolving risks.

As part of Ontario’s new Emergency Management Action Plan, the province is investing in a Light Urban Search and Rescue (USAR) team in Thunder Bay so that specialized equipment and resources can be more quickly deployed in an emergency. Work to improve the search and rescue capacity across the province will continue to address recommendations in the Elliot Lake Commission of Inquiry’s report.

In addition, the province will be recruiting a dedicated Chief of Emergency Management to help ensure effective oversight and governance of emergency management across Ontario.

Ontario is also taking immediate steps to:

. Enhance governance structures and implement a robust performance measurement and evaluation framework to build on lessons learned from previous incidents to support continuous improvement . Review and update the Emergency Management and Civil Protection Act and the Provincial Emergency Response Plan in consultation with stakeholders so that they are consistent with national and international best practices and a modern approach to emergency management . Release an updated Provincial Nuclear Emergency Response Plan by the end of 2017 . Pursue expansion of emergency management capacity through agreements with neighbouring jurisdictions to share support and resources in an emergency . Support municipalities in accessing critical supplies and resources in an emergency by improving the supply chain and logistics program, and enhance information and resource sharing among municipalities and the province by deploying emergency management software.

These actions are the first step in Ontario’s Emergency Management Action Plan. The province will continue to work with emergency management partners to build a system that is collaborative, proactive, and able to adapt to the unique circumstances of communities across the province.

Ontario’s plan to create fairness and opportunity during this period of rapid economic change includes a higher minimum wage and better working conditions, free tuition for hundreds of thousands of students, easier access to affordable child care, and free prescription drugs for everyone under 25 through the biggest expansion of medicare in a generation.

QUOTES

Ministry of Community Safety and Correctional Services announcement re: ... “The safety of the people of Ontario is our top priority, and the government must be prepared to respond to any type of emergency. In times of crisis, rapid and effective emergency response saves lives and helps communities recover quickly. We have learned important lessons from recent emergencies in Ontario. This review and transformation will result in a better, more effective emergency management system in Ontario.” — Marie-France Lalonde, Minister of Community Safety and Correctional Services

“As we witness devastating natural disasters occurring throughout the world, it is critically important that our emergency management framework is transformed to ensure Ontario is as resilient as possible, and we are prepared to respond effectively to complex major incidents.” — Ross Nichols, Ontario Fire Marshal and Chief, Emergency Management

QUICK FACTS

. In December 2016, Ontario initiated an independent review of Ontario’s emergency management system that helped inform the development of the Emergency Management Action Plan. . The Emergency Management and Civil Protection Act, 2006 and associated regulations set out mandatory basic emergency program requirements in Ontario. . The Office of the Fire Marshal and Emergency Management is responsible for monitoring, coordinating and assisting in the development and implementation of emergency management programs in Ontario. . All municipalities and provincial ministries in Ontario must meet a legislated standard of emergency management, including conducting hazard and risk assessments for their areas of responsibility, developing programs and plans to address those risks, and conducting annual training exercises. . The Elliot Lake Commission of Inquiry was created on July 19, 2012 to investigate the events surrounding the Algo Centre Mall collapse, which claimed two lives and injured 19 others. Commissioner Paul Bélanger submitted his final report to the Attorney General on October 15, 2014. . USAR brings together people with specialized rescue skills and other resources for search, medical and structural assessment. USAR teams rescue victims from major structural collapse or other entrapments due to a variety of incidents, including earthquakes, tornadoes, severe storms and explosions.

LEARN MORE

Emergency Management in Ontario Emergency Management Review: Summary and Recommendations

Yanni Dagonas, Minister’s Office, 416-325-5982 ontario.ca/safety-news Brent Ross, Communications, 416-314-7024 Disponible en français

- - 2 Ministry of Community Safety and Correctional Services announcement re: ... From: Sandor, Spencer (MMA/MHO) [mailto:[email protected]] Sent: Wednesday, November 29, 2017 1:10 PM To: Les Halucha Subject: Financial Indicator Reviews 2017

The Ministry of Municipal Affairs reviews each municipality’s financial performance through the use of key financial indicators in relation to established provincial thresholds. Please find attached the financial indicator template that has been calculated using your 2016 FIR data, as well as a list of municipal groupings used by the Ministry to facilitate analysis.

The Ministry reviews the indicators from time-to-time, to make sure they provide useful information, and you will notice that there have been a few changes in the report this year.

The indicators have been grouped according to two categories, Sustainability and Flexibility. These groupings align the indicators with the Public Sector Accounting Boards definitions. The indicators have also been updated to align with the work done by the Municipal Budgeting and Long Term Financial Planning Action Group, which had representation from ministry staff, municipal treasurers, and MFOA.

There are two new indicators. Cash and Cash Equivalents as a Percentage of Current Liabilities replaces Total Cash and Cash Equivalents as a Percentage of Operating Expenses as the liquidity measure. Operating Surplus Ratio is a new indicator that measures the ability to cover operational costs and have funds available for other purposes. Definitions for all indicators are included in the notes section of the report.

The thresholds for the Asset Consumption Ratio indicator has also been changed. Low challenge is now anything less than or equal to 50%, moderate challenge between 50% and 75%, and high anything greater than 75%.

Financial indicators are an important but incomplete indicator of municipal financial health. For that reason, we may have contacted your office in order to discuss the indicator results and better understand your municipality’s overall financial circumstances.

For your municipality, there is only one indicator showing medium challenge, however it is 0.5% from falling into the ‘low challenge’ category. As we have discussed in the past, these are point- in-time reviews and are provided for your information. As always, I am available to discuss these indicators further.

Because I am sometimes asked for the data points from the FIR for these indicators, I am including them below.

Description 2016 FIR Reference Own Purpose Taxation SLC 10 0299 01 User Fees SLC 10 1299 01 Net Financial Assets or Net Debt SLC 70 9945 01 Debt Servicing Cost SLC 74 3099 01 + SLC 74 3099 02 Total Reserves SLC 60 2099 03 Total Discretionary Reserve Funds SLC 60 2099 02 Total Taxes Receivable less Allowance for SLC 70 0699 01 Uncollectibles

Ministry of Municipal Affairs 2016 Financial Indicator Review

1 of 2 Total Taxes Levied SLC 26 9199 03 - SLC 72 2899 09 Total Operating Revenues SLC 10 9910 01 Current Liabilities SLC 70 2099 01 + SLC 70 2299 01 Annual Surplus / Deficit SLC10 2099 01 Total Cash and Cash Equivalents SLC 70 299 01 Closing Amortization Balance SLC 51A 9910 10 Closing Cost Balance SLC 51A 9910 06

Regards,

Spencer A. Sandor, MPA Municipal Advisor, Municipal Services Office – Western Ministry of Municipal Affairs | Ministry of Housing

E: [email protected] T: 519-873-4692 L: https://ca.linkedin.com/in/sasandor

Ministry of Municipal Affairs 2016 Financial Indicator Review

2 of 2 F I N A N C I A L I N D I C A T O R R E V I E W (Based on 2016 Financial Information Return) Mono T

Date Prepared: 20-Nov-17 2016 Households: 3,127 Median Household Income: 117,325

MSO Office: Central 2016 Population: 8,609 Taxable Residential Assessment as a

Prepared By: Spencer Sandor 2017 MFCI Index: 0.1 % of Total Taxable Assessment: 89.8%

Tier LT Own Purpose Taxation: 7,141,854

S U S T A I N A B I L I T Y I N D I C A T O R S

South - LT - Counties - Indicator Ranges Actuals Level of Challenge Non-Rural Median Average

2012 11.3% 8.4% 8.3% MODERATE

Low: < 10% 2013 11.8% 8.2% 8.4% MODERATE Total Taxes Receivable less Allowance for Mod: 10% to 15% 2014 11.8% 7.7% 7.8% MODERATE Uncollectibles as a % of Total Taxes Levied High: > 15% 2015 12.0% 6.8% 7.2% MODERATE 2016 10.5% 6.4% 7.0% MODERATE

2012 59.9% -23.9% -18.5% LOW

Low: > -50% 2013 48.0% -11.4% -16.2% LOW Net Financial Assets or Net Debt as a % of Own Mod: -50% to -100% 2014 58.9% -8.0% -13.1% LOW Purpose Taxation Plus User Fees High: < -100% 2015 82.3% -3.9% -11.2% LOW 2016 89.4% 1.4% 11.1% LOW

2012 54.5% 50.0% 55.2% LOW

Low: > 20% 2013 47.1% 50.1% 52.3% LOW Total Reserves and Discretionary Reserve Mod: 10% to 20% 2014 50.4% 49.1% 52.4% LOW Funds as a % of Operating Expenses High: < 10% 2015 77.8% 53.4% 56.9% LOW 2016 84.3% 55.1% 58.9% LOW

2012 11.0% 183.4% 298.2% LOW

Low: > 5% 2013 83.0% 186.8% 238.5% LOW Total Cash and Cash Equivalents as a % of Current Mod: 0% to 5% 2014 147.4% 161.3% 240.0% LOW Liabilities High: < 0% 2015 176.5% 205.6% 250.1% LOW 2016 177.0% 221.6% 314.5% LOW F L E X I B I L I T Y I N D I C A T O R S

2012 0.0% 6.5% 7.4% LOW

Low: < 5% 2013 0.0% 6.7% 6.8% LOW Debt Servicing Cost as a % of Total Operating Mod: 5% to 10% 2014 0.0% 5.8% 6.3% LOW Revenue High: >10% 2015 0.0% 5.6% 6.1% LOW 2016 0.0% 5.2% 5.9% LOW

2012 24.9% 32.6% 33.0% LOW

Low: < 50% 2013 25.1% 33.9% 33.9% LOW Asset Consumption Ratio Mod: 50% to 75% 2014 25.0% 35.1% 34.1% LOW High: > 75% 2015 26.4% 35.2% 34.4% LOW 2016 27.4% 35.4% 35.2% LOW

2012 10.9% 15.5% 20.1% LOW 2013 31.1% 15.7% 16.6% LOW Operating Surplus Ratio Low: >= 0% Mod: 0% to -30% 2014 48.5% 12.5% 17.6% LOW High: < -30% 2015 23.7% 15.7% 19.1% LOW 2016 13.8% 13.8% 21.8% LOW

************************************************************************************************************************************************ The data and information contained in this document is for informational purposes only. It is not an opinion about a municipality and is not intended to be used on its own - it should be used in conjunction with other financial information and resources available. It may be used, for example, to support a variety of strategic and policy discussions. ************************************************************************************************************************************************

Printed: 12/4/2017 Ministry of Municipal Affairs and Housing 1 of 2 Ministry of Municipal Affairs 2016 Financial Indicator Review N O T E S

Financial Information Returns ("FIRs") are a standard set of year-end reports submitted by municipalities to the Province which capture certain financial information. On an annual basis, Ministry staff prepare certain financial indicators for each municipality, based on the information contained in the FIRs. It is important to remember that these financial indicators provide a snapshot at a particular moment in time and should not be considered in isolation, but supported with other relevant information sources. In keeping with our Financial Information Return review process and follow-up, Ministry staff may routinely contact and discuss this information with municipal officials.

Supplementary Indicators of Sustainability and Flexibility The following is a summary, adapted from the Chartered Professional Accountants of Canada Statement of Recommended Practice (SORP) 4. l A government (including a municipality) may choose to report supplementary information on financial condition, to expand on and help explain the government's financial statements. l Supplementary assessment of a government's financial condition needs to consider the elements of sustainability and flexibility. l Sustainability in this context may be seen as the degree to which a municipality can maintain its existing financial obligations both in respect of its service commitments to the public and financial commitments to creditors, employees and others without inappropriately increasing the debt or tax burden relative to the economy within which it operates. l Sustainability is an important element to include in an assessment of financial condition because it may help to describe a government's ability to manage its financial and service commitments and debt burden. It may also help to describe the impact that the level of debt could have on service provision. l Flexibility is the degree to which a government can change its debt or tax level on the economy within which it operates to meet its existing financial obligations both in respect of its service commitments to the public and financial commitments to creditors, employees and others. l Flexibility provides insights into how a government manages its finances. Increasing taxation or user fees may reduce a municipality's flexibility to respond when adverse circumstances develop if the municipality approaches the limit that citizens and businesses are willing to bear. A government that increases its current borrowing reduces its future flexibility to respond when adverse economic circumstances develop. l For each element of financial condition, the report on indicators of financial condition should include municipality-specific indicators and municipality-related indicators. It may be useful to also include economy-wide information when discussing financial condition.

Additional Notes on what Financial Indicators may indicate:

Total Taxes Receivable less Allowance for Uncollectibles as a % of Total Taxes Levied - How much of the taxes billed are not collected.

Net Financial Assets or Net Debt as a % of Own Purpose Taxation Plus User Fees - How much tax and fee revenue is servicing debt?

Reserves and Reserve Funds as a % of Operating Expenses - How much money is set aside for future needs / contingencies?

Cash and Cash Equivalents as a % of Current Liabilities - Measures the ability of the municipality to meet its current obligations with its current resources on hand.

Debt Servicing Cost as a % of Total Operating Revenue - Indicates the extent to which past borrowing decisions may impact the current budget.

Asset Consumption Ratio - measures the age of a municipality's physical assets. It measures the extent to which depreciable assets have been consumed by comparing the amount of the assets that have been used up and their cost.

Operating Surplus Ratio - Indicates the municipality's ability to cover its operational costs and have funds available for other purposes (i.e. reserves, debt repayment, etc.)

The Northern and Rural Municipal Fiscal Circumstances Index (MFCI) is used by the Ministry of Finance to calculate the "Northern and Rural Fiscal Circumstances Grant" aimed at northern as well as single and lower-tier rural municipalities. The index measures a municipality’s fiscal circumstances. The MFCI is determined by six indicators: Weighted Assessment per Household, Median Household Income, Average Annual Change in Assessment (New Construction), Employment Rate, Ratio of Working Age to Dependent Population, and Per Cent of Population Above Low-Income Threshold. A lower MFCI corresponds to relatively positive fiscal circumstances, whereas a higher MFCI corresponds to more challenging fiscal circumstances. (Note: the MFCI index is only available for northern and rural municipalities)

Printed: 12/4/2017 Ministry of Municipal Affairs and Housing 2 of 2 Ministry of Municipal Affairs 2016 Financial Indicator Review From: Minister of Infrastructure [mailto:[email protected]]

Sent: Tuesday, November 28, 2017 1:34 PM To: Minister of Infrastructure Subject: A message from the Minister of Infrastructure / Un message du Ministre de l'Infrastructure

Dear Sir or Madam: I am pleased to inform you of the release of Building Better Lives: Ontario’s Long-Term Infrastructure Plan 2017. This plan responds to the changing needs of Ontario’s communities and sets forth a vision for Ontario's long- term infrastructure planning and delivery.

This plan outlines important policy commitments in areas that matter to Ontarians. In this era of accelerated technological change where internet connection is ever more critical to business and communities, we need to focus on improving access to broadband infrastructure and building resilient and substantive infrastructure.

Ontario is also integrating climate change considerations into infrastructure planning to ensure environmental sustainability as well as linking infrastructure investments to social policy initiatives such as community benefits projects and apprenticeships that support more jobs and training opportunities. To further advance community goals, the province’s commitment to a new Social Purpose Real Estate strategy will ensure the broader community need is taken into consideration in infrastructure planning and public property decision-making.

Finally, this plan summarizes Ontario’s first-ever Asset Inventory that includes a description of the condition, age and value of Ontario’s assets by sectors.

The Infrastructure for Jobs and Prosperity Act, 2015 mandates the Government of Ontario to develop a long-term infrastructure plan by May 2019. This plan represents an interim step towards meeting the full requirements of the act and demonstrates Ontario’s commitment to long-term, strategic, evidence-based public infrastructure planning and delivery.

To read more about Ontario’s 2017 Long-Term Infrastructure Plan, please visit www.ontario.ca/document /building-better-lives-ontarios-long-term-infrastructure-plan-2017 and www.ontario.ca/document/building- better-lives-ontarios-long-term-infrastructure-plan-2017/technical-appendix-assessing-ontarios-existing- infrastructure for more information. As we work towards fulfilling the policy commitments outlined in the plan and meeting our legislative requirements, we welcome comments on this plan. It is being posted on the Environmental Registry for a period of 60 days, and can be accessed at www.ebr.gov.on.ca/.

Thank you for your interest and I look forward to engaging with you in the future to support Ontario’s infrastructure investments.

Sincerely,

[Original signed by] Bob Chiarelli Minister

Building Better Lives: Ontario’s Long-Term Infrastructure Plan 2017

1 of 1 Ministry of Ministere des Municipal Affairs Affaires municipales

Office of the Minister Bureau du ministre

777 Bay Street, 1ih Floor 777, rue Bay, 17· etaqe Ontarto Toronto ON M5G 2E5 Toronto ON M5G 2E5 Tel.: 416 585-7000 Tel. : 416 585-7000 Fax: 416 585-6470 Telec. : 416 585-6470

NOV Z 4 2017 17-75125

Dear Head of Council:

As you know, the 2017 Ontario Budget proposed that single-tier and lower-tier municipalities be provided with the authority to implement a tax on transient accommodation, should they choose to do so. I am writing to inform you that the relevant legislative changes will come into force on December 1, 2017.

Under the legislation, it will be the choice of a municipality whether to implement a tax on transient accommodation. Should a municipality choose to implement a tax, it would have the flexibility to determine the design of the tax, including its rate(s), administration, collection and the scope of its application.

Regulations under the Municipal Act, 2001 and City of TorontoAct, 2006, set out rules for tax revenue sharing with eligible not-for-profit tourism organizations. These regulations will come into force on December 1,2017. Key matters addressed by the Municipal Act regulation include:

• Municipalities that choose to implement a tax on transient accommodation will be required to share revenues from the tax with eligible not-for-profit tourism organizations. • Where no Destination Marketing Program (DMP) existed prior to the imposition of the tax, the municipality will generally be required to share 50 per cent of transient accommodation tax revenues with one or more eligible not-for-profit tourism organizations chosen by the municipality. • Where a DMP existed in a municipality prior to the imposition of a transient accommodation tax, the municipality will generally be required to share an amount equal to the greater of: o the total amount of DMF revenues received by the eligible not-for-profit tourism organization under a DMP from accommodations in the municipality, in the fiscal year before the tax came into effect, and o the total sharing amount paid by the municipality to the eligible not-for• profit tourism organization in the previous year, adjusted by a 10-year rolling average of the annual percentage change in Ontario's total tourism receipts, as published by the Ministry of Tourism, Culture and Sport.

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Ministry of Municipal Affairs re: Transient Accommodation Tax -2-

• Municipalities would need to ensure they share revenues pursuant to the rules set out in the regulations. Municipalities may retain any remaining tax proceeds for their own purposes. • The rules set out the amount of tax revenue sharing that must occur, but in no case do the regulations require municipalities to make payments to tourism organizations that exceed the tax revenue they collect in a particular year.

The provincial government recognizes the importance of helping municipalities invest in their communities. We also recognize the importance of promoting Ontario as a destination for tourism, and ensuring the vitality of Ontario's tourism sector. Therefore, the regulations balance the interests of the tourism and municipal sectors. To help ensure the tax is implemented in a way that benefits the municipality and the local tourism industry, we encourage both sectors to work together on this important issue.

The provincial government recognizes that municipalities are mature, accountable and responsible local governments. We have a strong record of supporting and working with the municipal sector and we look forward to continuing this partnership.

Sincerely,

Bill Mauro Minister

c. The Honourable Eleanor McMahon, Minister of Tourism, Culture and Sport The Honourable Charles Sousa, Minister of Finance Municipal clerks of all single-tier and lower-tier Ontario municipalities

Ministry of Municipal Affairs re: Transient Accommodation Tax