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Table of Contents Document Number Rev Click on the Document Title to go to that section of the document Table of Contents Document Number Rev. Document Title Page Number A151-090-WD-MR- A ENQUIRY DOCUMENT 2 3315-1066-RFQ A151-ATC_IND 1 AGREED TERMS & CONDITION (INDIGENOUS) 9 A151-ATC_IMP 0 AGREED TERMS & CONDITION (IMPORTS) 17 A151-GPC_IND 1 GPC (INDIGENOUS) - CLIENT 23 A151-GPC_IMP 1 GPC (IMPORTS) - CLIENT 25 A151- 1 SPECIAL PACKING REQUIREMENTS 31 SPECIAL_PACK A151-SIB B INSTRUCTIONS / SPECIAL INSTRUCTIONS TO BIDDERS (SIB) 49 A151-ADDEN_ITB 3 ADDENDUM TO SIB 65 A151- 0 AUTHORITY LETTER 67 AUTH_LETTER A151- 2 BANK GUARANTEE FORMATS 68 GUARANTEE_FOR MATS A151-090-WD-MR- C MR for FITTINGS 73 3315 6-44-0054 4 Technical notes for butt welded, socket welded and screwed 76 fittings. 6-81-0001 2 Standard specification for Positive Material Identification (PMI) at 85 Supplier's Works 6-81-0005 5 ITP for forged, seamless & welded fittings. 93 6-78-0001 0 Specification for Quality Mgt. System Requirements from Bidders 99 6-78-0003 0 Specification for Documentation Requirement from Suppliers 108 A151-6-44-0083 B REQUIREMENTS FOR WET H2S SERVICES 120 A151-090-16-43- B ADD. TECHNICAL REQUIREMENTS MR 3315-FITTINGS 124 ATR-3315 Page 1 of 125 Regd. Office: Engineers India Bhawan, 1 Bhikaiji Cama Place, New Delhi - 110 066, India. TEL: NO. : 00 91 11 26102121 : FAX NO. : 00 91 11 26191714 / 26167664 E-mail: [email protected]/ [email protected] / [email protected] REQUEST FOR QUOTATION *RFQ No.: PKK/ A151-090-WD-MR-3315/1066 Date: 29.11.2013 Client : Numaligarh Refinery Ltd. Project: „WAX‟ Project Requisition No.: A151-090-WD-MR-3315 REV. C (CAT - II) Item : FITTINGS Due Date & Time: Upto 12:00 Hrs (IST) on 27.12.2013 Unpriced Bid Opening : Date & Time At 14:00 Hours (IST) on 27.12.2013 : Venue Business Centre, EI Annexe, Bhikaiji Cama Place, R. K. Puram, New Delhi-110 066, India Priced Bid Opening DATE, TIME & VENUE SHALL BE INTIMATED LATER (*)If the particular day is declared holiday in EIL, New Delhi, the next working day shall be considered. Gentlemen, 1. Bids are requested on behalf of our client M/s. Numaligarh Refinery Limited, for the captioned item in total compliance to technical specifications, scope and terms & conditions of enquiry documents/attachments. 2. Bidder should submit their bid strictly as per the requirements outlined hereunder and as specified in the material requisition. COMMERCIAL SECTION: a) “Agreed Terms & Conditions (ATC) along with its Annexure” duly filled, signed & stamped. The commercial terms & conditions should not be repeated in the offer. b) Prices shall be quoted only in the “Price Schedule” formats. Bidder to ensure submission of prices without any erasures or correction with signature in original on the priced sheet(s) of the original bid. Bidder to specify total bid price, wherever applicable, in figures as well as in words. c) Deviation Sheet (if any). d) Copy of Registration with EIL, if any. Bids received without above documents shall be liable for rejection. TECHNICAL SECTION: Technical specifications should be strictly as per Material Requisition attached. It may be noted that the bid shall be evaluated as received and technical queries may not be issued. 3. Bids should be submitted separately in two parts, in sealed envelopes pasted with cut-out slips. Page 2 of 125 Part-I: 5 (FIVE) (ORIGINAL + FOUR COPIES) COPIES OF UNPRICED BID; complete with technical & commercial details including unpriced copy of price schedule (i.e. identical to Part-II with prices blanked out and replaced by „Quoted or „Not Quoted‟). Each of these five unpriced bids shall be completely identical in all respects. All Unpriced copies should be submitted in a sealed envelope and pasted with the corresponding cut-out slip. Part-II : 2 (TWO) (ORIGINAL + ONE COPY) COPIES OF PRICED BID shall contain only prices on the prescribed price schedule (along with the covering letter as submitted with the unpriced bid) and shall be submitted without any technical and commercial details sealed in a separate envelope and pasted with the corresponding cut-out slip. Technical & commercial terms given in Part – I of bid shall only be evaluated. The two envelopes containing Part I & II of bids respectively should be enclosed in a common large envelope duly sealed and pasted with corresponding CUT-OUT slip. Also bidder shall ensure that the envelopes used are strong enough to withstand the weight and enroute handling by Postal Departments, Courier Service etc. 4. EIL has activated online generation of Bar Coded cut out slips in Bidder's module of EIL website http://tenders.eil.co.in. Hence it is mandatory for the bidder to generate cut out slips for respective RFQ by clicking the link 'Generate Cut Out slips for Envelopes' available in Bidder's module of EIL website and paste the same on the respective bid envelope while submission of bid. 5. Bids complete in all respects should reach our office (Engineers India Limited, EI Bhawan, New Delhi as per the address mentioned on cut-out slip) , on or before the BID-DUE DATE AND TIME PERIOD SPECIFIED ABOVE. 6. Late bids (bids received after the bid due date and time) shall not be opened and shall not be considered for evaluation. Fax/Telex/Telegraphic/E-Mail bids or bids received in open condition shall be rejected. 7. Unpriced bid and Priced Bid Opening shall be public. The Owner/Consultant will open UNPRICED bids, in the presence of bidders' representatives who choose to attend, at date, time and venue as mentioned in the RFQ. The PRICED bids of the bidders, who are technically and commercially acceptable, shall be opened in the presence of bidders' representatives on a date & time to be communicated later. Only representatives having letter of authority as per proforma enclosed for attending unpriced bid opening & priced bid opening, will be allowed to attend. 8. Delivery Period: For Indian Bidders : Within 08 (Eight) Weeks on FOT Site basis from the date of issue of Fax of Acceptance. For Foreign Bidders : Within 04 (Four) Weeks on FOB International Sea Port of Exit basis from the date of issue of Fax of Acceptance Bidder is requested to quote delivery period as per above requirement. In case, bidder quotes longer delivery period than required, owner reserves the right to accept or reject the offer. 9. Payment Terms: 9.1 For Indian Bidders Payment terms for Indian Suppliers shall be as per Clause No. 1.1.3 of Special Instructions to Bidders (SIB). Page 3 of 125 9.2 For Foreign Bidders Payment terms for Foreign Suppliers shall be as per Clause No. 1.2.1 of Special Instructions to Bidders (SIB). 10. Validity of Offer The offer shall be valid for 4 months from Final Bid Due Date. 11. If not bidding, please submit regret letter within 7 days from the date of issue of this enquiry within reason(s) for not participating in the RFQ. 12. As purchaser intends to Contract directly with Bidders for the Goods for which bids are invited, the bids should be prepared by the Bidder(s) and shall be submitted directly. Bids made by Intermediates / Agents/ Representatives shall be directly rejected. 13. Bidder(s) shall submit only one bid. A bidder, who submits more than one bid, their all bid shall be directly rejected. 14. In the event of order, owner shall release the Single Order. 15. Bidder(s) shall quote based on their capabilities as registered with EIL. 16. NRL/EIL will follow purchase preference policy as per guidelines of Government of India in vogue. 17. The bidder shall bear all costs associated with the preparation and submission of its bid, and the Purchaser/Consultant shall in no case be responsible or liable for these costs regardless of the conduct or outcome of the bidding process. 18. Bidders are required to submit their bids through Courier/freight forwarding agent on free domicile shipment basis (where all the charges, including customs duty is to be borne by the bidder) on free delivery to us. 19. Stockist/Trader shall source Fittings only from EIL approved manufacturers as per manufacturer’s enlistment with EIL and with EN10204 type 3.2 certification. 20. Bidder should not be black listed with any PSU and should not be on holiday list of NRL/EIL. 21. NRL/EIL reserves the right to make any changes in the terms and conditions of purchase and to reject any or all the bids received at its discretion without assigning any reason whatsoever. 22. The order if placed will be issued by our above mentioned client. 23. Bidders can download the RFQ Documents from EIL‟s website http://tenders.eil.co.in or http://eprocure.gov.in/cppp. 24. Contact person for this RFQ is Mr. Asheesh Sengupta/Mr. S.K. Singh/Mr. Deepak Malik Ph. 0091-11-26762124/26762104/26762114 E-mail ID: [email protected]/[email protected]/[email protected] * Please specify RFQ No. in all correspondence THIS IS NOT AN ORDER Very truly yours, For & on behalf of Client Page 4 of 125 (S.K.SINGH) SR. MANAGER (C&P) ENGINEERS INDIA LIMITED Encls: i. Price Schedule (For Foreign Bidders/Indian Bidder) ii. Commercial documents a) Agreed Terms & Conditions alongwith its annexures* (For Foreign Bidders/Indian Bidder) as applicable (to be submitted by Bidders in Part-I: Unpriced Bid duly filled, signed & stamped) b) General Purchase Conditions (Indigenous / Imports) (As Applicable) c) Special Instructions to Bidders (Rev.1) d) Addendum No. 1 to Special Instructions to Bidders e) Special Conditions of Purchase For Shipping Arrangement (Imports) f) Proforma of Bank Guarantee for Indigenous / Imported Purchase (Performance) g) Reply/Acknowledgement letter (Bidder to furnish this acknowledgement letter within 7 days from the date of receipt of enquiry) h) Proforma of Letter of Authority for attending Priced & Unpriced Bid Opening iii.
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