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Table of Contents Document Number Rev. Document Title Page Number A151-090-WD-MR- A ENQUIRY DOCUMENT 2 3315-1066-RFQ A151-ATC_IND 1 AGREED TERMS & CONDITION (INDIGENOUS) 9 A151-ATC_IMP 0 AGREED TERMS & CONDITION (IMPORTS) 17 A151-GPC_IND 1 GPC (INDIGENOUS) - CLIENT 23 A151-GPC_IMP 1 GPC (IMPORTS) - CLIENT 25 A151- 1 SPECIAL PACKING REQUIREMENTS 31 SPECIAL_PACK A151-SIB B INSTRUCTIONS / SPECIAL INSTRUCTIONS TO BIDDERS (SIB) 49 A151-ADDEN_ITB 3 ADDENDUM TO SIB 65 A151- 0 AUTHORITY LETTER 67 AUTH_LETTER A151- 2 BANK GUARANTEE FORMATS 68 GUARANTEE_FOR MATS A151-090-WD-MR- C MR for FITTINGS 73 3315 6-44-0054 4 Technical notes for butt welded, socket welded and screwed 76 fittings. 6-81-0001 2 Standard specification for Positive Material Identification (PMI) at 85 Supplier's Works 6-81-0005 5 ITP for forged, seamless & welded fittings. 93 6-78-0001 0 Specification for Quality Mgt. System Requirements from Bidders 99 6-78-0003 0 Specification for Documentation Requirement from Suppliers 108 A151-6-44-0083 B REQUIREMENTS FOR WET H2S SERVICES 120 A151-090-16-43- B ADD. TECHNICAL REQUIREMENTS MR 3315-FITTINGS 124 ATR-3315
Page 1 of 125 Regd. Office: Engineers India Bhawan, 1 Bhikaiji Cama Place, New Delhi - 110 066, India. TEL: NO. : 00 91 11 26102121 : FAX NO. : 00 91 11 26191714 / 26167664 E-mail: [email protected]/ [email protected] / [email protected]
REQUEST FOR QUOTATION
*RFQ No.: PKK/ A151-090-WD-MR-3315/1066 Date: 29.11.2013
Client : Numaligarh Refinery Ltd.
Project: „WAX‟ Project
Requisition No.: A151-090-WD-MR-3315 REV. C (CAT - II)
Item : FITTINGS
Due Date & Time: Upto 12:00 Hrs (IST) on 27.12.2013
Unpriced Bid Opening : Date & Time At 14:00 Hours (IST) on 27.12.2013 : Venue Business Centre, EI Annexe, Bhikaiji Cama Place, R. K. Puram, New Delhi-110 066, India Priced Bid Opening DATE, TIME & VENUE SHALL BE INTIMATED LATER
(*)If the particular day is declared holiday in EIL, New Delhi, the next working day shall be considered.
Gentlemen,
1. Bids are requested on behalf of our client M/s. Numaligarh Refinery Limited, for the captioned item in total compliance to technical specifications, scope and terms & conditions of enquiry documents/attachments.
2. Bidder should submit their bid strictly as per the requirements outlined hereunder and as specified in the material requisition.
COMMERCIAL SECTION:
a) “Agreed Terms & Conditions (ATC) along with its Annexure” duly filled, signed & stamped. The commercial terms & conditions should not be repeated in the offer.
b) Prices shall be quoted only in the “Price Schedule” formats. Bidder to ensure submission of prices without any erasures or correction with signature in original on the priced sheet(s) of the original bid. Bidder to specify total bid price, wherever applicable, in figures as well as in words.
c) Deviation Sheet (if any).
d) Copy of Registration with EIL, if any.
Bids received without above documents shall be liable for rejection.
TECHNICAL SECTION:
Technical specifications should be strictly as per Material Requisition attached. It may be noted that the bid shall be evaluated as received and technical queries may not be issued. 3. Bids should be submitted separately in two parts, in sealed envelopes pasted with cut-out slips.
Page 2 of 125
Part-I: 5 (FIVE) (ORIGINAL + FOUR COPIES) COPIES OF UNPRICED BID; complete with technical & commercial details including unpriced copy of price schedule (i.e. identical to Part-II with prices blanked out and replaced by „Quoted or „Not Quoted‟). Each of these five unpriced bids shall be completely identical in all respects. All Unpriced copies should be submitted in a sealed envelope and pasted with the corresponding cut-out slip.
Part-II : 2 (TWO) (ORIGINAL + ONE COPY) COPIES OF PRICED BID shall contain only prices on the prescribed price schedule (along with the covering letter as submitted with the unpriced bid) and shall be submitted without any technical and commercial details sealed in a separate envelope and pasted with the corresponding cut-out slip. Technical & commercial terms given in Part – I of bid shall only be evaluated.
The two envelopes containing Part I & II of bids respectively should be enclosed in a common large envelope duly sealed and pasted with corresponding CUT-OUT slip.
Also bidder shall ensure that the envelopes used are strong enough to withstand the weight and enroute handling by Postal Departments, Courier Service etc.
4. EIL has activated online generation of Bar Coded cut out slips in Bidder's module of EIL website http://tenders.eil.co.in. Hence it is mandatory for the bidder to generate cut out slips for respective RFQ by clicking the link 'Generate Cut Out slips for Envelopes' available in Bidder's module of EIL website and paste the same on the respective bid envelope while submission of bid.
5. Bids complete in all respects should reach our office (Engineers India Limited, EI Bhawan, New Delhi as per the address mentioned on cut-out slip) , on or before the BID-DUE DATE AND TIME PERIOD SPECIFIED ABOVE.
6. Late bids (bids received after the bid due date and time) shall not be opened and shall not be considered for evaluation. Fax/Telex/Telegraphic/E-Mail bids or bids received in open condition shall be rejected.
7. Unpriced bid and Priced Bid Opening shall be public. The Owner/Consultant will open UNPRICED bids, in the presence of bidders' representatives who choose to attend, at date, time and venue as mentioned in the RFQ. The PRICED bids of the bidders, who are technically and commercially acceptable, shall be opened in the presence of bidders' representatives on a date & time to be communicated later. Only representatives having letter of authority as per proforma enclosed for attending unpriced bid opening & priced bid opening, will be allowed to attend.
8. Delivery Period:
For Indian Bidders : Within 08 (Eight) Weeks on FOT Site basis from the date of issue of Fax of Acceptance.
For Foreign Bidders : Within 04 (Four) Weeks on FOB International Sea Port of Exit basis from the date of issue of Fax of Acceptance
Bidder is requested to quote delivery period as per above requirement. In case, bidder quotes longer delivery period than required, owner reserves the right to accept or reject the offer.
9. Payment Terms:
9.1 For Indian Bidders
Payment terms for Indian Suppliers shall be as per Clause No. 1.1.3 of Special Instructions to Bidders (SIB).
Page 3 of 125
9.2 For Foreign Bidders
Payment terms for Foreign Suppliers shall be as per Clause No. 1.2.1 of Special Instructions to Bidders (SIB).
10. Validity of Offer
The offer shall be valid for 4 months from Final Bid Due Date.
11. If not bidding, please submit regret letter within 7 days from the date of issue of this enquiry within reason(s) for not participating in the RFQ.
12. As purchaser intends to Contract directly with Bidders for the Goods for which bids are invited, the bids should be prepared by the Bidder(s) and shall be submitted directly. Bids made by Intermediates / Agents/ Representatives shall be directly rejected.
13. Bidder(s) shall submit only one bid. A bidder, who submits more than one bid, their all bid shall be directly rejected.
14. In the event of order, owner shall release the Single Order.
15. Bidder(s) shall quote based on their capabilities as registered with EIL.
16. NRL/EIL will follow purchase preference policy as per guidelines of Government of India in vogue.
17. The bidder shall bear all costs associated with the preparation and submission of its bid, and the Purchaser/Consultant shall in no case be responsible or liable for these costs regardless of the conduct or outcome of the bidding process.
18. Bidders are required to submit their bids through Courier/freight forwarding agent on free domicile shipment basis (where all the charges, including customs duty is to be borne by the bidder) on free delivery to us.
19. Stockist/Trader shall source Fittings only from EIL approved manufacturers as per manufacturer’s enlistment with EIL and with EN10204 type 3.2 certification.
20. Bidder should not be black listed with any PSU and should not be on holiday list of NRL/EIL.
21. NRL/EIL reserves the right to make any changes in the terms and conditions of purchase and to reject any or all the bids received at its discretion without assigning any reason whatsoever.
22. The order if placed will be issued by our above mentioned client.
23. Bidders can download the RFQ Documents from EIL‟s website http://tenders.eil.co.in or http://eprocure.gov.in/cppp.
24. Contact person for this RFQ is Mr. Asheesh Sengupta/Mr. S.K. Singh/Mr. Deepak Malik Ph. 0091-11-26762124/26762104/26762114 E-mail ID: [email protected]/[email protected]/[email protected]
* Please specify RFQ No. in all correspondence
THIS IS NOT AN ORDER Very truly yours, For & on behalf of Client
Page 4 of 125 (S.K.SINGH) SR. MANAGER (C&P) ENGINEERS INDIA LIMITED
Encls: i. Price Schedule (For Foreign Bidders/Indian Bidder) ii. Commercial documents a) Agreed Terms & Conditions alongwith its annexures* (For Foreign Bidders/Indian Bidder) as applicable (to be submitted by Bidders in Part-I: Unpriced Bid duly filled, signed & stamped) b) General Purchase Conditions (Indigenous / Imports) (As Applicable) c) Special Instructions to Bidders (Rev.1) d) Addendum No. 1 to Special Instructions to Bidders e) Special Conditions of Purchase For Shipping Arrangement (Imports) f) Proforma of Bank Guarantee for Indigenous / Imported Purchase (Performance) g) Reply/Acknowledgement letter (Bidder to furnish this acknowledgement letter within 7 days from the date of receipt of enquiry) h) Proforma of Letter of Authority for attending Priced & Unpriced Bid Opening
iii. Material Requisition No. A151-090-WD-MR-3315 REV. C
Page 5 of 125
REPLY / ACKNOWLEDGEMENT LETTER
FAX # : 00-91-11-26191714 / 26167664 E-MAIL # : singh.sk @eil.co.in / [email protected] / [email protected]
( PLEASE FAX / E-MAIL TO EIL WITHIN SEVEN DAYS ON RECEIPT OF RFQ )
Deputy General Manager (C&P) Engineers India Limited EIA – 4th Floor, Bhikaiji Cama Place, New Delhi – 110066 INDIA Attention : Mr. P.K. Khurana Client : Numaligarh Refinery Limited Project : ‘WAX’ Project
RFQ No. : PKK/ A151-090-WD-MR-3315/1066
Item : FITTINGS
Due Date : 27.12.2013 (upto 1200 Hrs. IST)
Dear Sirs, We acknowledge with thanks receipt of your above cited RFQ alongwith enclosures. We undertake that the contents of the above RFQ shall be kept confidential including all the drawings, specifications and documents and the said documents shall be used only for the purpose, for which they are intended. Further, our response is as under:- (Bidders to put a tick , as applicable).
1. We will submit the bid within due date. 2. We regret to submit our offer/quote because of the following reasons: a. ______b. ______
Thanking you, Very truly yours, Name of Bidder :
Contact Person :
Contact Person Mobile No. :
Bidder’s Address :
Bidder’s Phone No. :
Bidder’s Fax No. : Bidder’s E-mail :
Page 6 of 125 PRICE SCHEDULE (INDIAN BIDDERS)
RFQ No. : PKK/ A151-090-WD-MR-3315/1066
ITEM : FITTINGS
SELLER :
Item Sl. No. Qty Item Code Description as per MR LS Price (INR) as per MR (Nos.)
T.EQUAL, B-16.9, ASTM A 234 GR.WPB, 1 WEG684ZZQ0410ZZZZ 5.00 BW, AXN2, 0.5 INCH, S160
T.EQUAL, B-16.9, ASTM A 234 GR.WPB, 2 WEG684ZZQ0510ZZZZ 81.00 BW, AXN2, 0.75 INCH, S160
T.RED, B-16.9, ASTM A 234 GR.WPB, BW, 3 WRG684ZZ708190510 2.00 H2, 1.5 INCH, XS, 0.75 INCH, S160
REDUC.ECC, B-16.9, ASTM A 234 4 WVG684ZZ011180919 3.00 GR.WPB, BW, 3.0 INCH, STD, 2.0 INCH, XS
SWAGE.CONC, BS-3799, ASTM A 105, 5 WNH026ZZ708190410 4.00 PBE, H2, 1.5 INCH, XS, 0.5 INCH, S160
CPLNG.HALF, B-16.11, ASTM A 105, SW, 6 WK602D3Z104ZZZZZZ 7.00 6000, IBR, 0.5 INCH
CPLNG.LH, B-16.11, ASTM A 105, SW, 7 WL602D3Z005ZZZZZZ 3.00 6000, 0.75 INCH
ELBOW.90, 3.0 INCH , S160, B-16.9, ASTM 8 *PS0300SR1402E27A A 234 GR.WPB, BW, 1D, AXN2, LINE NO. 2.00 3"-P-19-1402-E27A-IT, LATERAL REDUCING ,BW, ASTM A 234 GR 9 *PS0400ZREDLAE27A WPB, 4.0 INCH, SCH 120 , X 3 INCH, SCH 1.00 160, 45 DEG BRANCH, MNF'
Page 7 of 125 PRICE SCHEDULE (FOREIGN BIDDERS)
RFQ No. : PKK/ A151-090-WD-MR-3315/1066
ITEM : FITTINGS
SELLER :
Item Sl. No. Qty Item Code Description as per MR LS Price as per MR (Nos.)
Currency(____)
T.EQUAL, B-16.9, ASTM A 234 GR.WPB, 1 WEG684ZZQ0410ZZZZ 5.00 BW, AXN2, 0.5 INCH, S160
T.EQUAL, B-16.9, ASTM A 234 GR.WPB, 2 WEG684ZZQ0510ZZZZ 81.00 BW, AXN2, 0.75 INCH, S160
T.RED, B-16.9, ASTM A 234 GR.WPB, BW, 3 WRG684ZZ708190510 2.00 H2, 1.5 INCH, XS, 0.75 INCH, S160
REDUC.ECC, B-16.9, ASTM A 234 GR.WPB, 4 WVG684ZZ011180919 3.00 BW, 3.0 INCH, STD, 2.0 INCH, XS
SWAGE.CONC, BS-3799, ASTM A 105, 5 WNH026ZZ708190410 4.00 PBE, H2, 1.5 INCH, XS, 0.5 INCH, S160
CPLNG.HALF, B-16.11, ASTM A 105, SW, 6 WK602D3Z104ZZZZZZ 7.00 6000, IBR, 0.5 INCH
CPLNG.LH, B-16.11, ASTM A 105, SW, 7 WL602D3Z005ZZZZZZ 3.00 6000, 0.75 INCH
ELBOW.90, 3.0 INCH , S160, B-16.9, ASTM 8 *PS0300SR1402E27A A 234 GR.WPB, BW, 1D, AXN2, LINE NO. 2.00 3"-P-19-1402-E27A-IT, LATERAL REDUCING ,BW, ASTM A 234 GR 9 *PS0400ZREDLAE27A WPB, 4.0 INCH, SCH 120 , X 3 INCH, SCH 1.00 160, 45 DEG BRANCH, MNF'
Page 8 of 125 Client : NRL Project: WAX Project JOB NO. : A151
NUMALIGARH REFINERY LIMITED ‘WAX’ PROJECT AGREED TERMS & CONDITIONS (ATC) (FOR INDIGENOUS BIDDERS)
Bidder Name : M/s. ______
RFQ No. ______
Bidder’s Offer Ref. No. & Date : ______
Tel No. ______Fax No.______
Contact Person : ______Mobile No. ______E-Mail ______
1. DULY SIGNED & STAMPED COPIES OF THIS PRE-FILLED “QUESTIONNAIRE” SHALL BE ENCLOSED WITH EACH AND EVERY SET OF BIDDER’S UNPRICED QUOTATION. 2. FAILURE ON THE PART OF BIDDER IN NOT RETURNING THIS DULY FILLED-UP "QUESTIONNAIRE WITH ALL THE SETS OF UNPRICED QUOTATION AND/OR SUBMITTING INCOMPLETE REPLIES MAY LEAD TO REJECTION OF BIDDER’S QUOTATION”.
S. DESCRIPTION BIDDER’S CONFIRMATION No. 1.0 Prices
1.1 Quoted prices are on FOT Despatch Point Basis inclusive of Packing & Confirmed Forwarding charges. 1.2 Specify Despatch Point from where material will be dispatched Indicated (Refer Annexure-A)
1.3 Freight Charges
a) Vendor to nominate their registered transporter for delivery. Noted (Refer Annexure-A)
b) Vendor to quote pre-agreed (with transporter) firm freight Indicated (Refer Annexure-A) charges for transportation by road upto the Project site excluding Cenvatable service tax. c) Payment to transporter for Firm freight charges shall be paid Noted directly by NRL
d) Indicate Rate of Service Tax applicable extra on freight charges. Indicated (Refer Annexure-A)
e) Indicate whether the Service Tax indicated above is CENVATABLE / Cenvatable / Non-Cenvatable NON-CENVATABLE. (Please tick (√) which is applicable. If vendor does not specify, then it will be considered that the total Service Tax is Cenvatable).
f) Transporter will submit Invoices under rule 4A of service tax rules Confirmed to NRL. g) Service Tax to transporter shall be paid only against invoices issued in accordance with service tax rules. Payment of Service Noted Tax component shall be claimed against invoice under Rule
4A of Service Tax Rules by the Seller.
h) Bidder shall submit details of Transportation company for Indicated (Refer Annexure-A) SAP vendor codification & EFT Mapping 1.4 Spares Parts:
a) Please confirm that the Prices for 2 Years Recommended Confirmed
Page 1 of 8
Page 9 of 125 S. DESCRIPTION BIDDER’S CONFIRMATION No. Spares, if required in Material Requisition (MR), have been quoted on FOT Despatch Point Basis inclusive of P&F and the rate of applicable taxes & duties has been shown separately.
b) Also, confirm that a list of 2 years spares for each item/Tag of Confirmed MR, alongwith item description, quantity, unit prices, total price, etc. for the same have been furnished.
c) Confirm in case 2 years spares are ordered along with main Confirmed equipments, there shall be no extra freight charges applicable.
d) Indicate freight charges in percentage (%) for 2 years spares ______% if ordered separately.
e) Confirm that the quoted prices of equipment are inclusive of Confirmed the following:
I. Commissioning Spares, if required as per MR Confirmed (Furnish Itemwise List) II. Mandatory Spares, if required as per MR Confirmed III. Special tools & tackles if required as per MR (Furnish Confirmed Itemwise List) IV. Consumables, if required as per MR (Furnish Confirmed Itemwise List)
1.5 Transit risk insurance (Applicable where Scope involves Noted Supply) upto FOT Project Site is in the scope of NRL. 1.6 Comprehensive Insurance (Applicable where Scope involves Supply and Site Work) covering Transit cum Storage cum Erection Noted Insurance etc. till handing over of Equipment shall be in the scope of NRL. 2.0 Excise Duty:
2.1 Please indicate / confirm the following:-
a) Excise Tariff sub heading no. Indicated (Refer Annexure-A)
b) Present rate of Excise Duty + Educational Cess payable extra on Indicated (Refer Annexure-A) finished products has been indicated in the price schedule.
c) Maximum rate of Excise Duty applicable (If present rate is nil or concessional) ______%
2.2 Please indicate following break-up
a) Cenvatable Excise Duty + Educational Cess 100%
b) Non Cenvatable Excise Duty NIL
2.3 The payment against Cenvatable portion shall be made at actuals Confirmed subject to maximum given at 2.2 (a) above. Confirm acceptance.
2.4 The Excise Duty shall be released only on receipt of copy of Invoice, Confirmed valid for availing CENVAT for Cenvatable Excise Duty. Confirm acceptance.
Page 2 of 8
Page 10 of 125 S. DESCRIPTION BIDDER’S CONFIRMATION No. 2.5 Excise Duty on freight :
a) Confirm whether Excise Duty will be applicable on freight charges Not Applicable also.
b) In case Excise Duty is not applicable on freight charges presently, Confirmed and if it becomes applicable at the time of delivery due to any reasons other than statutory, the same will be borne by the Bidder. Confirm acceptance. 2.6 Variation in Excise Duty :
a) Only statutory variations in E.D., if any, in the present rate of Confirmed excise duty, upto the contractual delivery period shall be to Owner's account subject to furnishing documentary evidence by the bidder. b) Any variation in Excise duty at the time of supplies for any Confirmed reasons, other than statutory adjustment, including variations due to turnover, shall be borne by bidder. 3.0 Sales Tax/VAT
a) Please confirm the following:-
i. Present rate of CST against Form – ‘C’ payable on finished Indicated (Refer Annexure-A) products and to be paid extra has been indicated in the price
schedule
ii. Present rate of VAT (Assam) payable on finished products and Indicated (Refer Annexure-A) to be paid extra has been indicated in the price schedule (No
concessional from shall be provided for the VAT applicable in
Assam).
b) If CST / VAT is not applicable at present due to any reason, the Confirmed same shall be borne by Bidder if it becomes applicable later.
c) Clarify whether CST / VAT will be applicable on freight charges Not Applicable also.
d) In case CST / VAT is not applicable on freight charges presently, Confirmed and if it becomes applicable at the time of delivery due to any reasons other than statutory, the same will be borne by the Bidder. Confirm acceptance.
e) Only statutory variations, if any, in the present rate of CST / VAT, Confirmed upto contractual delivery period shall be to Owner's account subject to furnishing documentary evidence by the Bidder. 4.0 Any new or additional taxes/ duties and any increase in the existing taxes/duties imposed after contractual delivery shall be to BIDDER’S Confirmed account whereas any corresponding decrease shall be passed on to the Owner. 5.0 Site Work: (IF APPLICABLE)
5.1 If Material Requisition/ enquiry documents call for Site Work, please confirm the following:
a) Quoted prices include Works Contract Tax. Only one single order Confirmed covering complete scope of supply & site work will be issued.
b) Owner shall not pay any variation except statutory variation on Confirmed WCT. Also any extra implication due to wrong assessment and/ or selection of mode of ordering shall be borne by the bidder. Confirm acceptance.
c) WCT at source will be deducted as per statutory provisions and Confirmed TDS certificate will be issued for the same by Owner. Confirm
Page 3 of 8
Page 11 of 125 S. DESCRIPTION BIDDER’S CONFIRMATION No. acceptance.
d) Supplier shall be required to submit clearance certificate form Confirmed Sales Tax authorities along with final bills.
6. Price Reduction Schedule: Acceptance of Price Reduction Schedule for delayed delivery as per GPC Confirmed (Indigenous) and SIB.
7. Delivery Period / Completion Period: Please confirm delivery/completion period as per RFQ document. Confirmed 8. Payment Terms:
Please confirm acceptance to following:
e) Acceptance of applicable Payment terms as per RFQ document. Confirmed
f) Advance payment is not acceptable. However, progressive Confirmed payment, as specified in the SIB on achievement of specific milestones (under applicable payment terms) is admissible. Such progressive payment shall be recoverable from Bidder’s bills.
g) In case of delay in delivery, bills shall be submitted after deducting Confirmed price reduction for delay.
9. Part Order:
a) Acceptance of Part Order as per GPC (Indigenous) Confirmed as per RFQ document
b) The quantity against a particular item shall not be split. Confirmed
c) Any charges quoted extra as lumpsum shall be applicable Confirmed prorata on value basis in the event of part order. 10. Repeat Order:
Acceptance of repeat order within 6 (Six) Months from the date of Confirmed Purchase Order at same prices, terms and conditions.
11. Performance Bank Guarantee: Confirmed Submission of Performance Bank Guarantee for 10% of total order value in the format attached with RFQ Documents and as per GPC (Indigenous) clause 10 for full guarantee period plus 3(Three) months of claim period.
12. Firmness of prices: Quoted prices shall remain firm and fixed till complete execution of the order. Confirmed
13. Testing, Inspection and Documentation charges:
Quoted prices are:
i). inclusive of all testing and inspection charges as required in MR. Confirmed
ii). inclusive of all IBR/IGC/NACE charges (if applicable) as required in Confirmed the Material Requisition(MR)
iii). The built-in import content (if applicable) shall also be subject to Confirmed inspection by Third Party Inspection (TPI) : LRIS/BV/DNV/ABS/CEIL in the country of origin of the import content and charges for the same are included in quoted prices. No additional charges for TPI will be paid by Owner.
iv) Inspection/Certification of all the goods of Indian origin, shall be Noted
Page 4 of 8
Page 12 of 125 S. DESCRIPTION BIDDER’S CONFIRMATION No. done by Owner/Engineers India Limited for which no extra charges shall be payable. All personal/incidental expenses including boarding, lodging, tickets, travel expenses, fees etc. of the inspectors shall be borne by the Owner.
v) Inclusive of all drawings & documentation charges as per MR. Confirmed
14. Import Content:
CONFIRM WHETHER YOUR OFFER CONTAIN IMPORT Not Applicable / Applicable CONTENT (Please tick, whichever is applicable)
If applicable, Confirmation If your offer is based on certain imported raw materials required for furnished below for built-in import equipments/ materials offered, please note/specify the following : content i.e. against point 14 a) to 14
j) shall be applicable
Noted a) Please note that price shall be based on considering Merit Rate of
Customs Duty only.
b) Details of Built-in CIF Value and Import Duty for each item of MR Confirmed has been furnished under the Format “CIF/CD” attached herewith.
c) Prices shall be firm on account of variation in foreign exchange Confirmed rate.
d) Owner shall not provide any import licence. Noted
e) Quoted prices are after considering the benefit of CENVAT on CVD Confirmed & SAD portion including education cess thereon.
f) Any upward variation due to change in Customs Duty Confirmed classifications shall be absorbed by the Bidder. However, any
reduction in customs duty due to change in classification shall be
passed on to Owner.
g) Statutory variations, if any, in the rate of customs duty upto a Confirmed maximum period of 2/3rd of the contractual delivery period shall
be to Owner’s account. Owner will not pay any variation on
account of CVD & SAD portion including education cess thereon.
h) Any increase in price due to increase in the rate of Customs Duty, Confirmed due to any reasons, whatsoever, beyond the above specified
period, i.e. 2/3rd of contractual delivery period, shall be to Bidder’s
account. However, any decrease in custom duty rate at the time of
actual clearance of imported materials shall be passed on to
Owner.
i) The CIF Value(s) indicated by the Bidder shall be deemed to be Confirmed the maximum value(s) for the purpose of payment of variation in
custom duty and/or other statutory variations, if any, thereon.
j) Variation in price due to Customs duty rate will be dealt with Confirmed separately after receipt of equipment at site, against documentary evidence. 15. Validity:
15.1 Validity of the offer shall be as per RFQ document. Confirmed
15.2 Owner reserves the right to place order for 2 years spares Confirmed separately, hence confirm validity of prices for 2 years spares up to 4 months beyond the validity of bid.
Page 5 of 8
Page 13 of 125 S. DESCRIPTION BIDDER’S CONFIRMATION No. 16. Acceptance of all other terms & conditions as per attached :
a) General Purchase Conditions (Indigenous) Confirmed
b) Special Instructions to Bidders Confirmed
c) Terms & Conditions for Supervision of Erection, Testing & Confirmed Commissioning (Indigenous) (if applicable)
d) General Conditions of Contract – For Site Work (if applicable) Confirmed
e) Terms & Conditions for Site Work (if applicable) Confirmed
f) Any other applicable terms & Conditions as per RFQ Confirmed
17. Confirm that you have quoted strictly for items based on your Confirmed registration / approval with EIL on the date of issue of RFQ. A copy of such registration is enclosed with each copy of Un-priced offer.
18. Furnish Balance Sheet/ Annual Reports & Turnover figures of last three Enclosed years along with your unpriced offer: TURNOVER Last Year : Rs ______2 years before : Rs ______3 years before : Rs ______
19. Whether any of the Directors of BIDDER is a relative of any Director of Owner/EIL or the BIDDER is a firm in which any Director of Owner/EIL No or his relative is a Partner or the BIDDER is a private company in which any director of Owner/EIL is a member or Director.
20. Please confirm you have not been banned or delisted by any Government or Quasi Government agencies or PSUs. If you have been banned, then this fact must be clearly stated. This does not necessarily Confirmed because for disqualification. However if this declaration is not furnished the bid shall be rejected as non-responsive.
21. Deviations to Terms & Conditions shall lead to loading of prices or Confirmed rejection of offer as per RFQ documents including Special Instructions to Bidders. Please confirm.
22. Any claim arising out of order shall be sent to Owner in writing with a Confirmed copy to EIL within 3 months from the date of last despatch. In case the claim is received after 3 months, the same shall not be entertained by Consultant/ Owner.
23. Printed terms and conditions, if any, appearing in quotation shall be Confirmed ignored and shall not be applicable in the event of order. In case of contradiction between the confirmations given above and terms & conditions mentioned elsewhere in the offer, the confirmation given herein above shall prevail.
BIDDER’S SIGNATURE & DATE : ______SEAL/ STAMP
Page 6 of 8
Page 14 of 125 Client : NRL Project: WAX Project JOB NO. : A151
NUMALIGARH REFINERY LIMITED ‘WAX’ PROJECT AGREED TERMS & CONDITIONS (ATC) – ANNEXURE-A (FOR INDIGENOUS BIDDERS) ______
NAME OF BIDDER : ______
OFFER REF. ______Dated ______
RFQ NO. ______
ITEM : ______
PROJECT : NRL ‘WAX’ PROJECT
Certain Points of ATC are replied as below :
1. DESPATCH POINT
2. FIRM FREIGHT CHARGES EXTRA UPTO PROJECT ______% EXTRA SITE. (EXCLUDING CENVATABLE SERVICE TAX)
3. CENVATABLE SERVICE TAX ON FREIGHT ______% EXTRA CHARGES, IF ANY (NOT TO BE INCLUDED IN THE FREIGHT CHARGES)
4. DETAILS OF NOMINATED, REGISTERED TRANSPORTER FOR DELIVERY UPTO NRL PROJECT SITE.
5. EXCISE DUTY : TARRIF SUB HEADING NO.
6. EXCISE DUTY + EDUCATION CESS ______% EXTRA
7. CENTRAL SALES TAX AGAINST FORM ‘C’ ______% EXTRA
8. VAT (ASSAM) (NO CONCESSIONAL FORM SHALL ______% EXTRA BE PROVIDED FOR THE VAT APPLICABLE IN ASSAM)
BIDDER’S SIGNATURE & DATE : ______
WITH SEAL / STAMP :
Page 7 of 8
Page 15 of 125 AGREED TERMS & CONDITIONS (ATC) – ANNEXURE-B (FOR INDIGENOUS BIDDERS)
DETAILS OF BUILT-IN CIF VALUE OF IMPORT CONTENT WITH ITEME WISE DETAILS AND RATES OF CUSTOMS DUTY CONSIDERED AND INCLUDED IN QUOTED PRICES
Item Details of Built-In Imported Raw Materials Total CIF Value of Rate of Customs Duty included in Quoted Prices No. / and Components Import Content Tag No. Sl. Description Qty. included in Quoted Customs Basic Customs CVD + Ed. Cess on Additional Total Duty of MR No. (Unit Supply Prices (Rs.) Tariff No. Duty Educational Cess Customs Duty CVD/SAD (%) ____) * (%) (%) 1 i)
ii)
….
2 i)
ii)
…
…
TOTAL CIF VALUE Rs.
NOTES : 1) Quoted prices are based on Merit Rate of Customs Duty, CVD & Ed. Cess, Education Cess on Customs Duty, Additional CVD/SAD. Project Authority Certificate (PAC) shall not be issued by the Owner. 2) The correct tariff classification must be shown above alongwith the rates of customs duty. 3) Price shall remain firm & fixed on account of Foreign Exchanger rate variation. * 4) Quantity of Import Content shall be given on itemwise basis.
SIGNATURE OF BIDDER NAME OF BIDDER & SEAL
Page 8 of 8
Page 16 of 125 Client : NRL Project: WAX Project JOB NO. : A151
NUMALIGARH REFINERY LIMITED ‘WAX’ PROJECT AGREED TERMS & CONDITIONS (ATC) (FOR FOREIGN BIDDERS)
Bidder Name : M/s. ______
RFQ No. ______
Bidder’s Offer Ref. No. & Date : ______
Tel No. ______Fax No.______
Contact Person : ______Mobile No. ______E-Mail ______
1. DULY SIGNED & STAMPED COPIES OF THIS “QUESTIONNAIRE”, WITH ALL THE CLAUSES DULY CONFIRMED/ PRECISELY REPLIED TO BY THE VENDOR, SHALL BE ENCLOSED WITH EACH AND EVERY SET OF VENDOR'S UNPRICED QUOTATION.
2. ALL THE COMMERCIAL TERMS AND CONDITIONS SHALL BE INDICATED BY VENDOR IN THIS FORMAT ONLY AND NOWHERELSE IN HIS QUOTATION. HOWEVER, IN CASE THE SPACE FOR VENDOR'S REPLY IS NOT SUFFICIENT AGAINST A PARTICULAR QUESTION, THE VENDOR SHALL FURNISH SAME BY WAY OF SEPARATE ANNEXURE ATTACHED TO THIS QUESTIONNAIRE, INDICATING CROSS -REFERENCE OF RESPECTIVE CLAUSES.
3. FAILURE ON THE PART OF BIDDER IN NOT RETURNING THIS DULY FILLED-UP "QUESTIONNAIRE WITH ALL THE SETS OF UNPRICED QUOTATION AND/OR SUBMITTING INCOMPLETE REPLIES MAY LEAD TO REJECTION OF BIDDER’S QUOTATION”.
S. DESCRIPTION BIDDER’S CONFIRMATION No. 1. a) Confirm that the offer contains firm prices (for supply) on FOB CONFIRMED International Seaport of Exit basis
b) Indicate Name of International Seaport of Exit. INDICATED (REFER ANNEXURE-A)
c) Confirm you have quoted firm ocean freight charges up to port of INDICATED (REFER ANNEXURE-A) entry in India (Kolkata) in Price Schedule.
d) Owner reserves the option to place order on FOB or on CFR basis. CONFIRMED Confirm acceptance.
e) In view of the above, confirm validity of ocean freight charges shall CONFIRMED be valid for the entire duration of the contract.
2. Drawings & Documentation Charges :
Confirm Drawing & Documentation charges as per MR are included in CONFIRMED your quoted prices. 3. Marine Insurance (Applicable where scope involves supply)
Prices quoted must exclude transit insurance charges from FOB CONFIRMED international Port of Exit as the same shall be arranged by the Purchaser. However transit insurance charges for in land transit upto FOB international Seaport of exit must be included in the quoted prices.
Page 1 of 6 Page 17 of 125 S. DESCRIPTION BIDDER’S CONFIRMATION No. 4. Comprehensive Insurance (Applicable where Scope involves Supply and Site Work) covering Transit cum Storage cum Erection Noted Insurance etc. till handing over of Equipment shall be in the scope of supplier and the charges for the same have been inclusive in the quoted Price. 5. Taxes & Duties:
a) All taxes, duties and levies of any kind payable upto FOB CONFIRMED International Seaport of Exit shall be borne by bidder.
b) Export permit / licence if required shall be Bidder’s responsibility & CONFIRMED any expenditure towards same will by borne by bidder.
6. Delivery/ Completion period:
Please confirm completion period as per RFQ document. CONFIRMED
7. Manufacturer’s name and address INDICATED (REFER ANNEXURE-A)
8. Inspection Charges:
a) Confirm quoted prices are inclusive of all testing and inspection CONFIRMED charges as per Material Requisition.
b) Goods/equipment/material shall be subject to stage wise and final CONFIRMED inspection by Third Party (LRIS/BV/DNV/ABS/CEIL) :
i) Confirm that you have included the Third Party Inspection CONFIRMED (TPI) Charges in the quoted prices.
ii) Confirm quoted prices are inclusive of all charges towards IBR CONFIRMED inspection and IBR certification for IBR items (IF APPLICABLE).
9. Country of Origin:
Indicate Name Country of origin from where the goods have been INDICATED (REFER ANNEXURE-A) offered.
10. Currency of Quote:
Furnish the currency of quote. Change in currency once quoted will INDICATED (REFER ANNEXURE-A) not be allowed.
11. Spares Parts:
a) Confirm you have quoted spare parts for two years as required in CONFIRMED Material Requisition (MR) on FOB International Seaport of Exit basis.
b) Also, confirm that a list of 2 years spares for each item/Tag of MR, CONFIRMED alongwith item description, quantity, unit prices, total price, etc. for the same have been furnished.
c) Confirm in case 2 years spares are ordered along with main CONFIRMED equipments, there shall be no extra ocean freight charges applicable.
Page 2 of 6 Page 18 of 125 S. DESCRIPTION BIDDER’S CONFIRMATION No.
d) Confirm firm ocean freight charges have been quoted in ‘Price CONFIRMED Schedule’ for 2 years spares if the same is to be ordered separately.
e) Confirm that your quoted prices are inclusive of mandatory spares CONFIRMED (If required as per Material Requisition).
f) Confirm that the quoted prices of equipment are inclusive of CONFIRMED commissioning spares and itemwise list of such commissioning spares furnished.
g) Confirm that quoted prices of equipment are inclusive of special CONFIRMED tools & tackles and itemwise list of such special tools & tackles furnished (If required as per Material Requisition).
h) Confirm quoted prices of equipment are inclusive of consumables CONFIRMED (If required as per Material Requisition).
12. Validity:
a) Confirm Validity of the offer shall be as per RFQ document. CONFIRMED
b) Owner reserves the right to place order for 2 years spares CONFIRMED separately, as such, confirm validity of 2 years spares up to 4 months beyond the validity of bid.
13. Confirm complete technical literature/catalogue are submitted along CONFIRMED with each copy of the Un-priced part of the offer.
14. Indicate shipping weight (net and gross) & volume of the consignment. INDICATED (REFER ANNEXURE-A)
15. Performance Bank Guarantee:
a. Confirm goods to be supplied by you shall be guaranteed for CONFIRMED performance as per Cl.No.10 of GPC (Imports) and you will submit PBG as per Cl.No.4 of GPC (Imports) for 10% of the order value valid till full guarantee period plus 3 (Three) Months of claim period.
b. i) Confirm that the Performance Bank Guarantee shall be strictly as CONFIRMED per proforma enclosed with GPC /RFQ Document and shall be through branches of Indian Public Sector Banks operating in Bidders country.
ii) Bank Guarantee from Indian Branches of Foreign (bidder’s) banks CONFIRMED will be accepted only if the Indian Branch of the Bank is recognized as Scheduled Bank by Reserve Bank of India. However, Bank Guarantee from foreign branch will be accepted only if the same is countersigned by their Indian Branch (Schedule Bank) or by any Scheduled Indian Bank. Please Confirm.
16. Confirm quoted prices shall remain firm and fixed till complete CONFIRMED execution of order. Price variation shall not be considered on any account.
17. Part Order:
a) Confirm acceptance to Part Order. CONFIRMED
Page 3 of 6 Page 19 of 125 S. DESCRIPTION BIDDER’S CONFIRMATION No. b) The quantity against a particular item shall not be split. CONFIRMED
c) In case of part order confirm all lumpsum charges quoted extra if CONFIRMED any viz. Documentation, testing, third party, packing, crating, handling, FOB, IBR etc., can be considered on prorata value basis.
18. Repeat Order:
Confirm acceptance of repeat order within 06 (Six) Months from date CONFIRMED of Purchase order at same prices, terms & conditions. 19. Price Reduction Schedule (PRS):
Acceptance of Price Reduction Schedule for delayed delivery as per CONFIRMED GPC (Imports) & SIB.
20. Payment Terms:
a) Please confirm acceptance to following:
Acceptance of applicable Payment terms as per RFQ document. CONFIRMED
b) In case of delay in delivery, bills shall be submitted after deducting CONFIRMED price reduction for delay.
21. a) Letter of Credit shall be opened after receipt of unconditional CONFIRMED acceptance of Fax of Acceptance and Performance Bank Guarantee for 10% of total order value.
b) If Seller insist for confirmed L/C, confirmation charges shall be CONFIRMED borne by the Seller. Confirm acceptance.
c) In case L/C amendment is required due to reasons attributed to CONFIRMED the supplier including delays in delivery, the charges for the same shall be to Seller’s account. 22. All Bank charges and stamp duties payable outside India in connection CONFIRMED with payments to be made under the Purchase Order, if placed, shall be borne by you. All bank charges and stamp duties payable in India shall be borne by the Purchaser. 23. Confirm acceptance in totality to the following:
a) General Purchase Conditions (Imports). CONFIRMED
b) Special Instructions to Bidders. CONFIRMED
c) Special Conditions For Shipping Arrangement (Imports). CONFIRMED
d) Terms & Conditions for Supervision of CONFIRMED Erection/Testing/Commissioning. (if applicable).
e) General Conditions of Contract – For Site Work (if applicable). CONFIRMED
f) Terms & Conditions for Site Work (if applicable). CONFIRMED
g) Any other applicable terms & conditions as per RFQ. CONFIRMED
24. Direct offer without the intermediary of an Indian Agent will only be CONFIRMED considered.
25. a) No correspondence with Indian Agent will be entertained. NOTED However, if Indian Agent are involved, the bidder shall provide
Page 4 of 6 Page 20 of 125 S. DESCRIPTION BIDDER’S CONFIRMATION No. reason / justification. Payments to Indian Agent shall only be remitted after registration with DGS&D, New Delhi. The payments to overseas suppliers (i.e. the principals) shall be released through L/C after deducting the Indian agent’s commission from the quoted prices.
b) Indicate the name of the Indian Agent, with his full address and NOT APPLICABLE percentage of commission included in your offer.
c) Indian Agent Commission will be paid directly by Owner to Indian NOT APPLICABLE Agent in equivalent Indian Rupees (on conversion rate as applicable on the date of payment to BIDDER) after satisfactory completion of the order. Confirm acceptance.
26. Please indicate name and address of your Bankers, telephone & E-mail INDICATED (REFER ANNEXURE-I) address for the purpose of L/C
27. All correspondence must be in ENGLISH language only. CONFIRMED
28. Furnish Balance Sheet and Profit & Loss Accounts and Turnover figures ENCLOSED of last three years along with your unpriced offer:
TURNOVER
Last Year : : ______
2 years before : : ______
3 years before : : ______
29. Please confirm you have not been banned or delisted by any CONFIRMED Government or Quasi Government agencies or PSUs. If you have been banned or delisted by any Government or Quasi Government agencies or PSUs, then this fact must be clearly stated. If this declaration is not furnished your bid shall be treated as non-responsive and liable for rejection.
30. Printed terms and conditions, if any, appearing in quotation shall be CONFIRMED ignored and shall not be applicable in the event of order. In case of contradiction between the confirmations given above and terms & conditions mentioned elsewhere in the offer, the confirmation given herein above shall prevail.
BIDDER’s NAME :
SIGNATURE & SEAL :
Page 5 of 6 Page 21 of 125 Client : NRL Project: WAX Project JOB NO. : A151
NUMALIGARH REFINERY LIMITED ‘WAX’ PROJECT AGREED TERMS & CONDITIONS (ATC) – ANNEXURE-A (FOR FOREIGN BIDDERS) ______
NAME OF BIDDER : ______
OFFER REF. ______Dated ______
RFQ NO. ______
ITEM : ______
PROJECT : NRL ‘WAX’ PROJECT
Certain Points of ATC are replied as below :
1. INTERNATIONAL SEAPORT OF EXIT. ______
2. FIRM OCEAN FREIGHT CHARGES UPTO PORT OF ENTRY IN EXTRA @ ______% OF QUOTED FOB INDIA (KOLKATA) IN %AGE OF THE QUOTED PRICES. INTERNATIONAL SEA PORT OF EXIT PRICE
3. MANUFACTURER’S NAME & ADDRESS.
______
4. COUNTRY OF ORIGIN FROM WHERE THE GOODS HAVE BEEN OFFERED. ______
5. FURNISH CURRENCY OF QUOTE. CHANGE IN CURRENCY ONCE QUOTED WILL NOT BE ALLOWED. ______
6. INDICATED SHIPPING WEIGHT (NET & GROSS) & VOLUME OF THE CONSIGNMENT ON ITEMWISE BASIS. ______
7. INDICATED NAME & ADDRESS OF YOUR BANKERS FOR L/C OPENING, TELEPHONE / E-MAIL ADDRESS.
______
BIDDER’S SIGNATURE & DATE : ______WITH SEAL / STAMP :
Page 6 of 6 Page 22 of 125 NUMALIGARH REFINERY LIMITED General Purchase Conditions (Indigenous) Definition:
1. ‘NRL’ means ‘Numaligarh Refinery Limited.’ 2. ‘Vendor’ means a Person or Firm or Company, to whom the order is addressed, for supply of goods and/or services. 3. Banker : Unless otherwise specified, NRL’s banker at Numaligarh shall be : State Bank of India, NRL Complex, P.O. NR Project, Pin : 785699, Dist. Golaghat, Assam. Bank Code : 05377.
1. Price Basis Prices are to be quoted on FOT NRL Site, Numaligarh basis (or, FOT NRL Guwahati/New Delhi/Calcutta basis, as the case may be) showing break-up of taxes, duties, packing & forwarding, freight and transit insurance charges, (all in % age). 2. Firm Price Quoted prices shall remain firm and fixed till complete execution of the order. 3. Payment Term Unless otherwise specified/agreed, the payment term shall be “100% within 30 days of receipt and acceptance of goods.” 4. Weights & All weights and measurements recorded by NRL on receipt of materials shall be Measurements treated as final and binding. 5. Qty. Tolerance For Steel Items, ± 0.5% qty. tolerance for weigh bridge scale variation or, std. rolling tolerance (as applicable) for sectional weight measurements shall be permissible. 6. Transportation Unless otherwise agreed upon, transportation of goods upto the specified destination shall be in vendor’s scope. 7. Despatch Unless otherwise specified, all LR/RR etc. must be in the name of Numaligarh Refinery Limited and not ‘Self’. Any demurrage or wharfage paid by NRL to the carriers due to consignments being booked as ‘Self’ will be recovered from the vendor. No consignment shall be booked on ‘Said to Contain’ basis. If so, it will be at vendor’s own responsibility and risk. 8. Packing, All consignments must be securely and appropriately packed and should conform to Marking Standard Material Transport Regulations. The vendor will be held liable for any Shipping & damages to the goods due to insufficient or defective packing as well as for corrosion Documentation due to insufficient protection.
Each package shall be clearly marked with indelible paint with the Purchase Order No., From (Name & Add.), To (Name & Add.), Destination, Item Net & Gross Weight, Case No. (Sl. No. of Total Cases) & Dimensions, and shall contain copies of despatch documents and packing list.
Details given in the “Packing, Marking, Shipping and Documentation Specification for Indigenous Materials” – wherever enclosed with a Purchase Order, shall be strictly followed. 9. Test Certificate Test certificate of representative samples conforming to PO specifications from the manufacturer/Govt. approved laboratory/NRL nominated agency must be furnished alongwith supplies.
In case of 3rd Party Inspection, the Inspection Reports must accompany all despatch documents as well as supplies. 10. Guarantee Vendor shall guarantee NRL against any and all defects in design, workmanship of material and performance for a period of 12 months from the date of commissioning/installation or 24 months from the date of last despatch, whichever expires first. Should any defects develop during the guarantee period, it should be remedied promptly free of cost by the vendor and all expenses for transportation of goods necessitated for such repairs or replacement shall be borne by the vendor. The guarantee period for such repaired/replaced goods shall again be 12 months from the date of commissioning/installation. 11. Insurance Transit insurance shall be in NRL’s scope only when specifically agreed upon. In such Charges cases, vendor shall intimate despatch details and value of goods in advance per fax for transit insurance coverage. 12. Bank Charges Unless otherwise specified, in case of payment through bank, respective bank charges shall be to respective account. 13. Offer Validity The vendor’s offer shall be valid for acceptance for a period of 90 days from the final due date of the enquiry.
Page 1 of 2
Page 23 of 125 Page 2 of 2
[NUMALIGARH REFINERY LIMITED General Purchase Conditions (Indigenous)]
14. Taxes & Duties In case of applicability of Excise Duty (ED), relevant ED paid challan-cum-invoice must accompany supplies. For claiming Sales Tax, particulars of Sales Tax registration certificate shall be furnished alongwith invoices.
Statutory variation in taxes & duties within the contractual delivery period shall be borne by NRL.
However, in case of delay on a/c of vendor, any new or additional taxes & duties imposed after the contractual delivery date shall be borne by the vendor.
NRL’s CST Regd. No. : 18329903946. TIN GST 18190032390 PAN No. : AAA CN 6984B Excise Regd. No. : AAACN6984BXM001; ECC: AAACN6984BXM001; Excise Range: Golaghat – 1 (Assam); Division: Jorhat (Assam); Collectorate: Shillong (Meghalaya). 15. Delivery Period The delivery period quoted/agreed shall be strictly followed. Failing supplies in time, & Delayed NRL reserves the right to cancel the order and take alternative procurement action Delivery solely at the risk and cost of the vendor.
In case of delay in execution of the order, NRL may at its option, recover from the vendor price reduction of 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 5% of the total order value of goods. 16. Repeat Order Repeat Order shall be acceptable to the vendor within 6 months from the date of the Basic Order at the same prices, terms & conditions as that in the Basic Order. 17. Part Order Part Order shall be acceptable to the vendor. However, the quantity mentioned in the enquiry documents for each item shall be ordered on one vendor. All applicable lumpsum charges, if any, shall be pro-rata on value basis. 18. Changes in NRL reserves the right to make changes at any time in quantities of items ordered or in Terms & specification and drawings. If such changes cause an increase or decrease in the Conditions amount due or in the delivery period, an equitable adjustment shall be made. Any claim for adjustment under this provision must be assessed within 10 days from the date when the changes are ordered. 19. Right of NRL reserves the unfettered right to reject any or all offers without assigning any Rejection reasons thereof. 20. Arbitration Any dispute whatsoever in any way arising out of or relating to a Purchase Order shall be referred to arbitration of the Chief Executive of Numaligarh Refinery Limited or, to the sole arbitration of some person nominated by him. There shall be no objection if the arbitrator so appointed happens to be an employee of NRL. The award of the arbitrator shall be final, conclusive and binding on all parties. 21. Jurisdiction Any dispute relating to the purchase of goods between NRL and vendor shall be subject to the jurisdiction of a Court of Law situated in the State of Assam. 22. Acceptance of In the event of order being placed, the vendor shall acknowledge receipt and Order acceptance in to the Purchase Order by signing and returning the duplicate copy within 10 days from the date of the order, failing which, the Purchase Order shall be deemed to have been accepted by the vendor in to. 23. Distribution of Invoices and other original despatch documents in case of direct payment and advance Documents copies of despatch documents in case of thro’ Bank payments, shall be sent to the Finance, Commercial & Materials Deptt. of NRL individually. 24. Conflict among In case of conflict between these General Terms & Conditions and any other special or other Terms typed conditions agreed to for a particular Purchase Order, the latter shall prevail to the and Conditions extent applicable. 25. Non The Purchase Order shall not be assigned by the vendor to any other party without Assignment prior written permission from NRL. 26. Control Vendor shall arrange for supply and despatch in strict conformity with the control Regulations regulations applicable and after obtaining permits, if any, under the regulations in force from time to time. 27. Govt. Policy The existing policy of the Government of India with regard to Purchase Preference to Public Sector Enterprises shall be applicable.
***
Page 24 of 125 NUMALIGARH REFINERY LIMITED General Purchase Conditions (Imports)
Definition:
NRL means 'Numaligarh Refinery Limited'
"Vendor" means a Person or Firm or Company, to whom the order is addressed, for supply of goods and/or services.
Bankers: Unless otherwise specified, NRL's banker at Guwahati, Assam (India), shall be: State Bank of India, Commercial Branch, Ganeshguri, Guwahati, Pin: 781005, Bank Code: 04418.
NRL's banker at Numaligarh, Assam (India), shall be: State Bank of India, NRL Complex, P.O. NR Project, Pin: 785699, Dist. Golaghat, Assam. Bank Code: 05377.
NRL's banker for currencies of other countries: State Bank of India, Commercial Branch, Bee Kay Tower, Ganeshguri, Guwahati, Assam, India, Pin : 781006, Fax No : +91 361 2231825. Tel.No. +91 361 2231745.
1. Price Basis:
Prices shall be quoted on FOB (FAS in case of USA) Port/Airport of Despatch,
The quoted prices must be inclusive of sea/air-worthy packing and forwarding charges, inland freight, loading, insurance and all taxes, duties, levies, bank charges, stamp duties etc. upto FOB Port/Airport of despatch.
Ocean/Air freight upto India, transit insurance, all taxes, duties, levies, bank charges, stamp duties etc. payable in India shall be borne by NRL.
2. Firm Price
The price quoted shall remain firm and fixed till complete execution of the order.
3. Payment Term
Unless otherwise agreed, the payment term shall be - 100% through irrevocable Letter of Credit against despatch documents through bank.
4. Performance Bank Guarantee (PBG)
PBG for 10% of Total Order Value (if required as per enquiry documents), shall be furnished as per proforma enclosed and shall be either through the branches of Indian Public Sector Banks operating in your country or counter guaranteed by the branches of these banks in your country.
The PBG shall be furnished along with acceptance copy of the Purchase Order and shall be valid till expiry of the guarantee period. Letter of Credit shall be established only after receipt of the acceptance copy of the Purchase Order along with the PBG (if applicable).
Page 25 of 125
5. Delivery Period & Delayed Delivery
The delivery period quoted/agreed shall be strictly followed. Failing supplies in time, NRL reserves the right to cancel the order and take alternative procurement action solely at the risk and cost of the vendor.
In case of delay in execution of the order, NRL may at its option, recover from the vendor a price reduction of 0.5% of the value of delayed goods per week of delay or part thereof subject to a maximum of 5% of the total order value of goods.
6. Force Majeure
"Force Majeure" shall mean and be limited to the following: "War/Hostilities, Riot or Civil Commotion, Earthquake, Flood, Tempest, Lightning or other natural physical disaster, Strike or Lock-out (only those exceeding 10 continuous days in duration) affecting the performance of the vendor's obligations, Restrictions imposed by the Government or other statutory bodies which prevents or delays the execution of the order.
7. Weights & Measurements
All weights and measurements recorded by NRL on receipt of materials shall be treated as final and binding.
8. Packing, Marking, Shipping & Documentation
All consignments must be securely and appropriately packed and should conform to Standard Material Transport Regulations. The vendor will be held liable for any damages to the goods due to insufficient or defective packing as well as for corrosion due to insufficient protection.
Each package shall be clearly marked with indelible paint with the Purchase Order No., From (Name & Add.), To (Name & Add.), Port of Destination, Item Net & Gross Weight, Case No. (Sl. No. of Total Cases) & Dimensions, and shall contain copies of despatch documents and packing list.
Details given in the "Packing, Marking, Shipping and Documentation Specification for Imported Materials" - enclosed with a Purchase Order shall be strictly followed.
9. Inspection & Testing
The goods are to be inspected throughout the phases of production from raw material to finished product by vendor's own Works Inspector. Shipping documents in respect of each consignment should be accompanied by a certificate issued by Works Inspector indicating the tests conducted with results thereof as required under the relevant specifications as indicated in the Purchase Order.
In addition, NRL or NRL's authorised representative/agency shall have rights to thoroughly inspect and test the goods at every stage of progress till such time as the inspector may deem fit and to reject any or all goods which do not conform to the specification of the Purchase Order and the inspector's decision on every question of intent and meaning of specification shall be final and conclusive. The certificates issued by the said inspector to this effect shall form part
Page 26 of 125 of shipping documents and clearly indicate the tests conducted with the results thereof as required under the relevant specifications.
10. Guarantee
Vendor shall guarantee NRL against any defects in design, workmanship of the supplied goods and performance for a period of 12 months from the date of commissioning/installation or 24 months from the date of last despatch, whichever expires first. Should any defects develop during the guarantee period, it should be remedied promptly free of cost by the vendor and all expenses for transportation of goods necessitated for such repairs or replacement shall be borne by the vendor. The guarantee period for such repaired/replaced goods shall again be 12 months from the date of commissioning/installation.
11. Bill of Lading (BOL)/Airway Bill (AWB)
BOL/AWB shall be 'clean' made in favour of Numaligarh Refinery Limited or order of the bank (and not order of shipper) and the notify column should indicate Numaligarh Refinery Limited, Numaligarh, Assam, India.
Immediately after shipment, two non-negotiable copies of BOL/AWB shall be air-mailed to 'The Shipping Co-ordination Officer, Ministry of Shipping & Transport, New Delhi - 110001.'
12. Statutory Requirements
The following paragraph must be incorporated in the BOL/AWB and Invoices:
"The imports are covered under chapter V para 22 of Indian Export-Import policy 2004-2009. The items donot fall under the 'RESTRICTED ITEMS' of the Policy and hence no Import Licence is required. The items being imported also do not fall under the 'NEGATIVE LIST OF IMPORT' of the Policy."
13. Port/Airport Consignee
M/s Balmer Lawrie & Co. Ltd., A/c Numaligarh Refinery Limited, 21, Netaji Subhas Road, Kolkata - 700001 (Fax No. 091-033-2204558)
NOTE: Vendor shall send two copies of shipping documents immediately after shipment by air-mail courier to the port consignee also apart from those sent to NRL.
14. Ultimate Consignee
M/s Numaligarh Refinery Limited, Numaligarh Refinery Project Site, Numaligarh, Dist. Golaghat (Assam), INDIA.
15. Shipping Documents a) Negotiable BOL or AWB, as the case may be, evidencing shipment.
Page 27 of 125 b) Invoice for Shipment. c) Country of Origin Certificate from the Local Chamber of Commerce. d) Packing List. e) Certificate of Quality including Inspection Reports & Works Test Certificates. f) Shipping Release from Inspector or Quality Surveillance Agency nominated by NRL for the purpose of Inspection (if applicable). g) Certificate from the vendor certifying that in case of delay in delivery, price reduction for same have been applied in the invoices submitted for payment.
The vendor shall be responsible for making available to NRL the documents which are essential for arranging Customs Clearance in India. The vendor shall arrange through his banker to have the documents air-mailed to NRL's banker without any delay.
If NRL incurs extra expenditure by way of penalty payable to the Port Trust Authorities in India or any other such expenditure due to delay in receipt of shipping documents, the vendor shall be responsible for making good such extra expenditure incurred by NRL.
16. Distribution of Documents
Invoices and other original despatch documents in case of direct payment by NRL or, advance copies of despatch documents in case of thro' Bank payments, shall be sent to the Commercial & Materials Deptt. of NRL, whose address as shown elsewhere in the document.
17. Submission of Drawings/Documents
In all drawings/documents sent for NRL's approval before delivery, the nominal value must be declared in the invoices along with the following certification: i) The drawings/documents have no commercial value. ii) Value declared is for customs purposes only. iii) Drawings are sent for checking and shall be returned back.
In all drawings/documents sent subsequently, either of the following actions is to be taken: i) All final drawings/documents to be sent alongwith consignments and incorporated in the packing list/invoices alongwith a declaration that the value of the documents is included in the value of the equipment. ii) All final drawings/documents to be sent separately after the delivery of equipment with nominal value declared in the invoices alongwith the following certification: a) Drawings/documents have no commercial value. b) Value declared is for customs purposes only.
18. Repeat Order
Repeat Order shall be acceptable to the vendor within 6 months from the date of the Basic Order at the same prices, terms & conditions as that in the Basic Order.
19. Part Order
Part Order shall be acceptable to the vendor. However, the quantity mentioned in the enquiry documents for each item shall be ordered on one vendor. All applicable lumpsum charges, if any, shall be pro-rata on value basis.
Page 28 of 125
20. Changes in Terms & Conditions
NRL reserves the right to make changes at any time in quantities of items ordered or in specification and drawings. If such changes cause an increase or decrease in the amount due or in the delivery period, an equitable adjustment shall be made. Any claim for adjustment under this provision must be assessed within 10 days from the date when the changes are ordered by NRL.
21. Conflict among other Terms and Conditions
In case of conflict between these General Terms & Conditions and any other special or typed conditions agreed to for a particular order, the latter shall prevail to the extent applicable.
22. Non Assignment
The Purchase Order shall not be assigned by the vendor to any other party without prior written permission from NRL.
23. Arbitration
In case of any question, dispute or difference whatsoever arising between NRL and vendor, it shall be endeavoured to settle the same amicably, failing which either party may forthwith give to the other notice in writing on the existence of such question, dispute or difference and the same shall be referred to the adjudication of two arbitrators - one to be nominated by NRL and the other by the vendor or, in the case of the said arbitrators not agreeing, then to the adjudication of an Umpire to be appointed by the arbitrators. The award of the arbitrators, or in the event of their not agreeing that of the Umpire shall be final and binding on the parties and the provisions of the Indian Arbitrtion and Conciliation Act, 1996 and the Rules thereunder and any statutory modification thereof shall be deemed to apply and be incorporated in the order. The venue of such Arbitration shall be Guwahati, Assam, India.
Upon every such reference, the cost of and incidental to the reference and award respectively shall be at the discretion of the Arbitrator or of the Umpire as the case may be, who may determine the amount thereof and direct the same to be taxed as between solicitor and client, or as between party and party and shall direct by whom and to whom and in what manner the same shall be borne and paid.
Work under the order shall be continued by the vendor during the Arbitration proceedings, unless otherwise directed in writing by NRL or unless the matter is such that the work cannot possibly be continued until the decision of the arbitrators or by the Umpire as the case may be, save as those which are otherwise expressly provided in the order, no payment due payable by NRL shall be withheld on account of such arbitration proceedings unless it is the subject matter thereof.
24. Spare Parts
Before going out of production of the spare parts, the vendor shall give adequate advance notice to NRL so that NRL may order requirements, if it so desired.
Page 29 of 125 Further, the vendor shall guarantee that in the event of going out of production of spare parts, the blue prints, drawings of spare parts and specification of materials shall be furnished at no extra cost to NRL in order to enable NRL fabricate or procure the spare parts from other sources.
The provision of the above clause shall remain effective and binding upon the vendor till the plant/machinery/equipment/instrument supplied under the order is in use by NRL.
25. Offer Validity
The vendor's offer shall be valid for acceptance for a period of 4 months from the final due date of the enquiry.
26. Service applicable with procurement
Service ortion like Erection/ Installation/ supervision/ Testing/ Trial Run/ Commissioning/ Training/ after sales service etc. wherever applicable with the procurement, shall be quoted separately by overseas vendor. If the service portion is to be done by any Indian counterpart, it shall be quoted only in Indian rupees. A separate service PO shall be placed on the Indian Counterpart for the service portion.
27. Indian Agent
An Indian Agent cannot represent two foreign suppliers or quote on their behalf in a particular tender.
Agency Commission if applicable should be mentioned separately and will be paid only after registration with DGS&D, New Delhi. The commission payable to the Indian agents of foreign suppliers should be made only in Indian Currency.
*** **** **** ***
Page 30 of 125 SPECIAL CONDITIONS OF PURCHASE FOR SHIPPING ARRANGEMENT (IMPORTS)
Following forms an integral part of the terms and conditions specified in the General Purchase Conditions (Imports) :
1) Packing Marking and Shipping: Please refer our “Packing, Marking, Shipping and Documentation Specifications for imported materials” attached as “Annexure-I”.
2) “Invoice to” Address: M/s Bharat Petroleum Corporation Ltd. A/C M/s. Numaligarh Refinery Limited, 122A, G.S.Road, Christianbasti, Guwahati-781005.
3) Freight forwarding agent(s): Please refer our “List of foreign Associates – M/s Balmer Lawrie & Co. Ltd., Logistics services” for various freight forwarding agent(s) in different countries attached as “Annexure -II”.
4) Address for Distribution of Documents: Invoices and other original despatch documents in case of direct payment by NRL or, advance copies of despatch documents in case of thro' Bank payments, shall be sent to:
General Manager (Commercial & CC) Numaligarh Refinery Limited, Numaligarh, Golaghat, Assam - 785699
5) Transit Insurance: Dispatch details should promptly be intimated to NRL (address as in sl. no. 4) for Transit Insurance Coverage under NRL’s policy. Please also refer attached “Annexure -I”.
6) Special Packaging Requirements : Attached as Annexure – III.
Enc losures:
Annexure-I : Packing, Marking, Shipping and Documentation Specifications for imported materials (5 pages).
Annexure-II: List of foreign Associates – M/s Balmer Lawrie & Co. Ltd., Logistics services (10 pages).
Annexure-III: Special Packaging Requirements (01 page)
Page 31 of 125 ANNEXURE-I
NUMALIGARH REFINERY LIMITED Packing, Marking, Shipping and Documentation Specifications for IMPORTED Materials
1.0 GENERAL:
This specification forms an integral part of the Purchase Order in addition to specifications draw ings and instructions explicitly listed in the Purchase Order. These details shall be strictly adhered to & any loss to NRL arising out of non-compliance (unless authorised differently) shall be to vendor's account.
2.0 PACKING:
2.1 Packing shall withstand hazards normally encountered with the means of transport for the goods of the Purchase Order including loading/unloading operation both by crane and by pushing off. All packaging shall be done in such a manner as to reduce volume & weight as much as possible, without jeopardizing the safety of the material. All packing materials shall be new and unless otherwise specified, shall be packer's standard for export shipments.
2.2 Fragile articles should be adequately packed with special packing materials depending on type of materials.
2.3 Chemicals in powder form, Catalysts, Refractories and like materials shall be packed in drums only.
2.4 The hazardous materials shall be packed in accordance with the applicable rules, regulations and tariff of all cognizent Governmental Authorities and other Governing bodies. It shall be the responsibility of the vendor to designate the materials as hazardous and to identify each material by its proper commodity name and its hazardous material class code.
2.5 Pipes shall be packed as under:
a) Up to 50mm NB in wooden cases/crates.
b) Above 50mm NB and up to 100 mm NB in bundles and the bundles should be strapped at minimum three places.
c) Above 100mm NB in loose.
Individual cases/bundles must contain the pipes of same size and length. End should be capped.
2.6 Pipes/tubes made of stainless steel; copper etc. shall be packed in wooden cases irrespective of sizes.
2.7 All delicate surfaces on equipment/material should be carefully protected and painted with protective paint /compound and wrapped to prevent rusting and damage.
2.8 All mechanical & electrical equipment and other heavy articles should be securely fastened to the bottom of the case and shall be blocked and braced to prevent movement and damage.
2.9 All packages requiring handling by crane should have sufficient space at appropriate place to put sling of suitable dia (strength). Iron/steel angle should be provided at the place where sling markings are made to avoid damage to package/equipment while lifting.
Page 32 of 125
2.10 All threaded fittings and pipes should be greased and provided with plastic caps.
2.11 Attachments and Spare Parts of equipments and all small pieces shall be packed separately in wooden cases with adequate protection inside the case and wherever possible should be sent along with the main equipment. Each item shall be tagged so as to identify it with the main equipment and part number and reference number shall be indicated.
2.12 All protrusions shall be suitably protected and openings shall be blocked by wooden/steel covers as may be required.
2.13 Wherever required, equipments/materials shall be packed in polythene bags and silica gel or similar dehydrating compound shall be put inside the bags to protect them.
2.14 The vendor shall be held liable for all damages or breakage to the goods due to the defective or insufficient packing as well as for corrosion due to insufficient protection.
2.15 Detailed casewise packing list in waterproof envelope shall be inserted in each package together with eqipment/material. One copy of "Detailed packing list" shall be fastened outside of the package in waterproof envelope and covered by metal cover. In case of bigger dia. pipes and large equipments, documents contained in the envelope shall be fastened inside a shell connection with an identifying arrow sign - "Documents" applied with indelible paint.
2.16 Packaged equipments or materials showing damage, defects or shortages resulting from improper packaging materials or packing procedures or having concealed damages or shortage at the time of unpacking, shall be subject to rejection and replacement at no additional cost to NRL.
3.0 MARKING:
3.1 Each package shall be marked on three sides with proper paints/indelible waterproof ink as follows : N
R L
VIA (Name of Port) INDIA
Purchase Order No...... Net Wt...... Kgs. Gross Wt...... Kgs. Dimensions ...... Package No. (Sl. No. of Total Packages) ...... Tag / Item No...... Country of Origin ...... Shipper's Name ......
3.2 A distinctive colour splash in three strips of Green, Yellow and Red around each package and on corners of pipes and plates shall be given to facilitate identification.
3.3 Additional marking such as 'HANDLE WITH CARE', 'THIS SIDE UP', FRAGILE' or any other additional indications for protection and safe handling shall be added depending on the type of the materials. All cases shall bear warning sign on the outside denoting 'CENTRE OF GRAVITY' and 'SLING MARKS'.
Page 33 of 125 3.4 Letters, figures, marks etc. used for marking shall be stencil printed. Handwriting should be avoided as far as possible. Size of letter shall be optimum for each package dimensions.
3.5 In case of bundles or other packages wherever marking cannot be stencilled, the same shall be embossed on metal or similar tag and wired securely at minimum two convenient points and both ends shall be protected/covered with gunny bags upto 18 . In case of loose pipes, sticker of above markings should be pasted on inner wall corner of each pipe on both sides.
4.0 SHIPMENT:
All shipment of materials shall be made by First class direct vessels. All shipments shall be under deck unless carriage on deck is unavoidable.
5.0 DOCUMENTATION:
5.1 All documents shall be in English Language
5.2 DOCUMENTS REQUIRED BEFORE SHIPMENT:
Two months before the contractual delivery date, proforma packing lists and sketches of Over Dimensional Cargo (two sets) shall be air-mailed to NRL
The Over Dimensioned Cargo shall mean any package exceeding any of the following limits:
WEIGHT : 20 MT LENGTH : 10 METERS WIDTH : 2.5 METERS HEIGHT : 2.5 METERS.
5.3 DOCUMENTS REQUIRED AFTER SHIPMENT:
5.3.1 Vendor shall air-mail the shipping documents stated here-in-below after the shipment has been made so that the same are received at least two weeks prior to the arrival of vessel at destination Port. Copies to Port Office must be sent immediately through International Courier.
The vendor shall be fully responsible for any delay and/or demurrage that may become payable at destination Port on account of delay in transmittal of shipping documents.
Copy of Documents NRL Site NRL Guwahati NRL Kolkata
Bill of Lading 2 1 1
Commercial Invoice 2 1 1
Detailed Packing List 2 1 1
Freight Memo 1 1 1
Test Certificate 1 1 1
Country of Origin 1 1 1 Certificate
Page 34 of 125 Certificate of 1 1 1 Measurement & Weight
Catalogue and/or - 1 1 Drawing
Payment Certificate 1 1 1 (as per proforma appended below)
NOTE : I) In addition to above, complete set of original documents are required to be sent to NRL through Bank in terms of Credit . II) Proforma for payment certificate.
TO WHOM IT MAY CONCERN
THIS IS TO CERTIFY THAT AGAINST PURCHASE ORDER NO...... DATED ...... WHICH INCLUDES AMENDMENT ORDER (IF ANY) NO...... DATED ...... PLACED BY M/S NUMALIGARH REFINERY LIMITED WE HAVE RECEIVED (*) PART/FULL PAYMENT OF ...... THROUGH LETTER OF CREDIT NO ...... OPENED BY ...... (*) PLUS EQUIVALENT OF ...... IS PAYABLE TO OUR INDIAN AGENT M/S ...... IN INDIAN RUPEES AS PER PURCHASE ORDER. (*) DELETE WHICHEVER NOT APPLICABLE.
5.3.2 In case of air shipment, one set of non-negotiable documents consisting of Commercial Invoice (ink signed), Packing List, Country of Origin Certificate, Technical Literat ure shall be handed over to Airlines with the instructions that the same should be handed over along with cargo arrival notice and copy of airway bill to destination Airport notify party.
5.4 BILL OF LADING
Bill of Lading shall be "Clean on Board". Ocean Bill of Lading shall be made in favour of Numaligarh Refinery Ltd. or order of the bank (and not order of the shipper).
5.5 COMMERCIAL INVOICE
Commercial Invoice shall inter -alia, indicate (i) PO No. & Date (ii) Import Licence Number (iii) Customs Contract Registration Reference (to be intimated later) and (iv) Country of Origin Certificate. Besides, the description of goods in the invoice shall be in conformity with the description of goods given in the Purchase Order. Invoice value shall be for the materials actually shipped. In case of chemicals/hazardous cargo, Flash-Point should be indicated in all documents and separate certificate giving composition and Flash-Point shall be sent.
5.6 PACKING LIST
Packing list must show, apart from other particulars, actua l contents in each case, net and gross weights and dimensions and the total number of packages.
In case of Pipes and Plates in bundles, number of Pipes/Plates with individual length in each bundle must be indicated.
Page 35 of 125 6.0 SHIPPING ADVICE
6.1 Within 24 hours after shipment, the vendor shall send shipping advice by way of fax to NRL giving particulars of the shipment, Vessel's name/Airlines, Flight number and date on which material actually left (and not tentative flight number and date), Port of Shipment, Bill of Lading number and date, contents in brief, Purchase Order number, total FOB value, number of packages, total gross weight, ETD & ETA of vessel. In case of air shipment through consolidation services, information must contain both Master Airway Bill No. and House Airway Bill No.
6.2 In case free replacement/supply of Components/Parts, the vendor shall advise by fax above despatch particulars along with specific statement 'Free Supply', Value for Customs purposes only and particulars of original shipment i.e. Vessel's name, Bill of Lading No. and date, Invoice Number etc. and send to NRL.
7.0 TRANSIT RISK INSURANCE
All equipment/material shall be insured against all marine and transit risks on warehouse-to- warehouse basis by NRL. However, the vendor shall ensure that the effecting shipments clean Bill of Lading is obtained and carriers responsibility is fully retained on the carrier so that consignees interests are fully safeguarded and are in no way jeopardise.
8.0 SHORT SHIPMENTS
Vendor should thoroughly check all items packed before shipment. If any item(s) are found short packed in sound boxes on examination at NRL site by NRL, vendor shall be responsible to supply short packed items free of charge on receipt of advise from NRL. Vendor shall also be responsible to bear the import duty levied by Indian Customs on such short packed items.
9.0 Vendor shall advise freight forwards to indicate on the bill of lading/airway bill that the subject import into India is as per provision under para 80 of Hand Book of Procedures (April 1990 - March 1993) of Import & Export promotion.
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Page 36 of 125 ANNEXURE-II LIST OF FOREIGN ASSOCIATES BALMER LAWRIE & CO.LTD, LOGISTICS SERVICES FS/GL/COC/02
COUNTRY ASSOCIATE/MAILING CONTACT TELEPHONE NO. FAX NO. EMAIL ADDRESS ADDRESS PERSON Argentina Delfino Cargas Aereas, Mr. Daniel 0054116320 1000 00541143259846 [email protected] San Martgin 439 Montenegro/Mr. C11004 AA, Beunos Aires, Alejandro Argentina Calatayud Australia Freightnet Int’l (Vic) Pty Ltd, Mr. Paul 00613 9335 4511 00613 9335 2482 [email protected] A.C.N. 053 301 607, P.O.Box Hancock 537, Tullamarine, Victoria 3043, Australia Austria Cargo Partner, Mr. Stefan 00431 7007 35129 00431 7007 33432/ [email protected] P.O. Box 42, Bldg 283/4, Weiss 00431 7007 33433 [email protected] A-1300 Vienna Airport, Austria Azerbaijan M&M Militzer & Munch, Mr.Thomas 0099 412 936195/ 0099 412 938003/ [email protected] Azerbaijan Co.Ltd, 26 Fizuli Wistawel/ 0099 412 938320 0099 412 973243 [email protected] Street, Nasimi District, AZ Mr.Narid 370004 Baku Mamedov or Mr.Kamran Aleskerov Bangladesh Wings Air Cargo Ltd, Mr. Mizanur 008802 9880161/ 008802 883024 [email protected] Safura Towers(7th Floor), 20 Rahman 008802 602887/ Kamal Ataturk Avenue, 008802 607992 Banani Commercial Avenue, Dhaka 1213, Bangladesh
Page 37 of 125 COUNTRY ASSOCIATE/MAILING CONTACT TELEPHONE NO. FAX NO. EMAIL ADDRESS ADDRESS PERSON Belgium Copex Freight Forwarding NV Mr. Joseph Van 0032 3 3601 651 0032 3 3264 280 [email protected] CEKA Centre, Noordeerlaan Hoof 79, Bus 7, B-2030 Antwerpen, Belgium Brazil Air Tiger Express Ms. Ella Law/ 001310 7260888/ 001310 7260889/ [email protected] 755 Nash Street, El Segundo, Victoria Tian 001310 6150808 001310 6151800 [email protected] CA 90245, USA Belarus M&M Militzer & Munch Mr. Viktor 00 375 172 302710 00 375 172 302273 [email protected] Belarus Blazhukevich/Mr 00 375 171 303030 ul Radialnaja, 40 . V.Karol BY-220 046, Minsk Bulgaria M&M Air Cargo Service BG Ms.Atanasova/ 00 359 2 9500965 00 359 2 9530083 [email protected] Co. Ltd Ms.Piters 00 359 2 9500966 [email protected] 143 Sofia, 96A Vitosha, 00 359 2 9500935 Bulgaria 00 359 2 9500936 Canada Les Transitaires Mr.Robert 00 1 514 4200733 00 1 514 4200999 [email protected] Paltainer(Quebec) Ltd Lefrancois/ 800 Stuart Grahams, Suite Mr.Mike Burns No. 211, Montreal Int’l Airport, Dorval, Quebec, Canada H4Y IJ6 China M&M Militzer & Munch Mr. Lin Song 00 86 10 65906523 00 86 10 65906533 [email protected] Tianbao Int’l Fowarding 00 86 10 65906526 [email protected] Co.Ltd Room 2002, Tower B, Beijin g Landmark Towers, 8 North Dongsanhuan Road, Chaoyang District, Beijing 100004, P.R. of China
Page 38 of 125 COUNTRY ASSOCIATE/MAILING CONTACT TELEPHONE NO. FAX NO. EMAIL ADDRESS ADDRESS PERSON Czech M&M Militzer & Munch CS Mr.Martin Motl 00 42 02 20113350 00 42 02 6922337 [email protected] Republic Spol s.r.o. 00 42 02 20113984 00 42 02 20113378 Int’l Airport, Prague-Ruzyne, Aviaticka 1Z/1048, 16008 Prague 6 Denmark Transair Denmark AS Mr. Ole Olofsen 00 45 3 2526100 00 45 3 2526300 [email protected] DK 2770 Kastrup Egensevej 25, Copenhagen, Denmark Finland Freightman Finland Oy Hillevi Ekstrom 00 358 9 4782 9290 00 358 9 4782 9267 Hillevi.ekstrom@freightmanfinland Itatuulentie 1 A .fi Fin - 02100 Espoo (Helsinki) Finland France Danzas DMA(Aerospace Mr. Frederic 00 33 1498 96783 00 33 1498 96770 [email protected] Dept) Dubois/ 00 33 1498 96799 Zac Parc Des Nations-Paris Didier Purrey Nord II, 383 Rue De La Belle Etoile, BP 60187, 95974 Roissy CDG, Cedex, France. Germany Atege Airfreight Mr.Karl Lang/ 00496107706941 00496107706945 [email protected] Gewerbegebiet West Ms.Gabriele 00496107706940 004991152789456 [email protected] Langer Kornweg 34D Nielander 65451 Kelsterbach, Frankfurt Germany
Atege Airfreight Mr. Martin 00499113658255 00497119021144 [email protected] Flughafen, Frachtzentrum Ellmer/ Moblile: 00497119021122 D-70629, Stuttgart, Germany Mr.Roland 00491778912310 Stadler 00497119021110
Page 39 of 125 COUNTRY ASSOCIATE/MAILING CONTACT TELEPHONE NO. FAX NO. EMAIL ADDRESS ADDRESS PERSON Greece M&M Militzer & Munch Hellas Ms.R.Handtke/ 00 303 1 753530 00 303 1 753339 [email protected] E.P.E. Mr.Komninos 00 303 1 753534 Tsounta 72, P.O.Box. 3871 GR-10210, Athens Holland Copex Air B.V. Mr. Benn Strik 00 31 20 6481080 00 31 20 6484693 [email protected] P.O.Box. 7545, Mr. Marco [email protected] 1118 ZG Schiphol Airport Vandegaar. Amsterdam, Holland. Hong Kong Comprehensive Int’l Freight Mr. Jackson 00 852 27511658 00 852 27543873 [email protected] Forwarders Limited Wong 00 852 27595897 Room 1306-7 World Trade Square, Tower II 123 Hoi Bun Road, Kwun Tong, Kowloon, Hong Kong Hungary M&M Militzer & Munch Mr.Attila 00 36 23 337170 00 36 23 337177 Hungaria Kft Horvath/ 00 36 23 337180 Air Freight Dept, Mr.Vilmos Legifuvarozasi Osztaly, Hoffman LRI Cargo Centre, 1185 Budapest, Hungary Indonesia MSA Cargo Mr. Sahat 00 62 21 8303738 00 62 21 8298580 PT Monang Sianipar Abadi Sianipar Jl Dr. Saharjo No. 90 Jakarta 12960 Iran PTB Perse Int’l Forwarding Mr. P.Golabi/ 00 98 21 82911 00 98 21 8742800 Co.Ltd. Ms.Khoddami 00 98 21 8742910 00 98 21 8744928 165 Motahari Avenue, P.O.Box 15875/1617 IR 15766, Tehran, Iran
Page 40 of 125 COUNTRY ASSOCIATE/MAILING CONTACT TELEPHONE NO. FAX NO. EMAIL ADDRESS ADDRESS PERSON Ireland Aerly Bird Trans Global Mr. Pat Dillon 00 353 1 8441377 00 353 1 8441384 [email protected] Unit 04, Airways Industrial 00 353 1 8441350 Estate Cloghran, Dublin 17 Israel Flying Cargo Limited Mr. Eitan Sagiv 00 972 3 9722233 00 972 3 9711561 eitan_sagiv@flying -cargo.com Maman Building, Suite 807 Ben Gurion Airport 71100 Israel Italy Vector SPA Mr.Roberto 00 39 0331 446000 00 39 0331 446060 [email protected] Via Redipuglia 7-21053 Butta [email protected] Castellanza Va Ms.Elena Italy Japan Yamato Logistics Co. Ltd., 0081 3 5419 1199 0081 3 5419 9558 3-15-14 Kaigan Minato –Ku, Tokyo, Japan
i-Logistics Corp. Sumitomo Seimei Aksaka Mr. Ishizawa +81 3 6230 0926 +81 3 6230 0943 [email protected] Building Ryochi 3-3 Akasaka 3 -Chme, Minato-ku, Tokyo-1070052
Korea World Express Air/Sea Inc. Mr. Chris Yang 00 82 2 3229988 00 82 2 3222055 [email protected] DAE -AH Bldg 7th Floor, 165-5 Dongkyo- Dong Mapo-Ku, Seoul, Korea Ms.Eva Song/ 00 82 2 3706 3333 00 82 2 7565919 [email protected] Mr. S.H.Lee 00 82 2 7529970
Page 41 of 125 COUNTRY ASSOCIATE/MAILING CONTACT TELEPHONE NO. FAX NO. EMAIL ADDRESS ADDRESS PERSON ATE /Universal Freight Co.Ltd 8th Floor, Soonhwa Building No. 5-2 Soonhwa Dong, Choong Ku, Seoul, 100-130 , Korea Kazakhstan M&M Militzer & Munch Mr.Mario 00 7 3272 257123/ 00 7 3272 509257 [email protected] Kazakhstan AG Flugge/ 00 7 3272 509640 [email protected] Mate Zalka Str., 76A Mr.Michael Veit/ KZ-480061 Almaty Mr.Philippe Kazakhstan Marle Kyrgystan M&M Militzer & Munch Mr. Ismankulov 00 99 6312 213734 00 99 6312 213736 [email protected] Delegation Office Isanov Street 42, z.64 KG 720017 Bishkek Kyrgystan Lithuania M&M Militzer & Munch Mr. Nerijus 00370 2 738400-80 00370 2 738444 [email protected] Fortransas Ltd Celkonas Verkiu 29 LT -2600, Vilnius Malaysia Baltrans Logistics (Malaysia) Mr. Cid Smith 00 603 5633 2759 00 603 5636 5960 [email protected] Sdn Bhd., 76B, Jalan SS15/4, Mr. Ravi [email protected] Subang Jaya, 47500 Krishnan Selangor Darul Ehsan, Malaysia. Mauritius Air Tiger/Mauri Cargo Mr. Vincent 00 230 2417830 00 230 2417836 Business Ltd Gaungoo 00 230 24 17835 K.L.Centre-3rd Floor, Abattoir Street, Port Louis Mauritius
Page 42 of 125 COUNTRY ASSOCIATE/MAILING CONTACT TELEPHONE NO. FAX NO. EMAIL ADDRESS ADDRESS PERSON New Zealand APC Air And Sea(NZ) Ltd Mr. Dave 00 64 9 2753493 00 64 9 2753492 [email protected] P.O.Box 73 -054 Cochrane Auckland Int’l Airport New Zealand Norway Nordisk Express AS Mr.Kjell 00 47 64 835700 00 47 64 835719 [email protected] Oksenoyveien 14 Kristoffersen [email protected] P.O.Box 5, N-1330 Oslo Airport Norway Oman Majan Shipping & Transport Mr.Mohammed 00 968 792237 00 968 787793 Company LLC Moin 00 968 702799 P.O.Box 488, Ruwi Postal Code 112, Sultanate of Oman Phillippines Eagle Express Lines Inc. Mr.Angelito 00 63 28 916445 00 63 28 5517701 Units 2 & 3 Cargo City E.Colona 00 68 28 916451 00 63 28 5516821 Nayong Philipino Complex Old MIA Road, Pasay City Phillippines Poland M&M Air Cargo Service Mr. Wojciech 00 48 22 6066101 00 48 22 6067101 [email protected] Polska S.A. Lyzwinski/ 00 48 22 6068101 Ul.17 Stycznia 32/F-5 Mr.M.Ziemniewi PL-02-148 cz Warsaw, Poland Portugal Intertrans SA Mr.Victor A 00 351 3562818 00 351 3532642 P.O.Box 2619 Nova 00 351 3530500 1116 Lisboa, Codes, Portugal
Page 43 of 125 COUNTRY ASSOCIATE/MAILING CONTACT TELEPHONE NO. FAX NO. EMAIL ADDRESS ADDRESS PERSON Russia M&M Militzer & Munch Mr. Michail 00 7 095 2343146 00 7 503 2343140 [email protected] The Novotel, Sheremetyevo 2 Dantchev 00 7 095 2343140 [email protected] Rooms 1122-1123 RU 103339, Moscow Singapore DAN Air Freight Pte Ltd Mr. Daniel Mah 00 65 5426922 00 65 5421916 [email protected] 04-18 Cargo Agents Bldg D 00 65 5453818 Box 639, Changi Airfrieght Centre, Singapore 918105 South Africa Micor(Pty) Ltd Mr. Philip Smoni 00 27 11 9283000 00 27 11 3925873 P.O.Box 451, Isando 1 600 Mr.Edward Micor House, 109 Andre Greyvensteyn Road, Isando 1620, Johannesburg Spain Space Cargo Mr.Andres 00 34 91 6748500 00 34 91 6748530 [email protected] C/Teatinos 7 Montero/ 28820 Coslada, Madrid Mr.Valentin Spain Martin Sri Lanka ATE Lanka (Pvt) Ltd Mr. Lasantha 00 94 1 577531 – 3 00 94 1 577533 [email protected] 3rd Floor, 466 Galle Road Rodrigo Colombo 03, Sri Lanka Sweden NAC Nordic Air & Sea Cargo Mr.Stefan 00 46 8 797 8982 00 46 8 797 8939 [email protected] PO Box 18 Kallberg SE-190 45 Stockholm, Arlanda Sweden Switzerland Gondrand Brothers Ltd Mr.Peter Mueller 00 41 1 8130166 00 41 1 8137540 [email protected] International Transport Co. Mr. Rene Meier [email protected] CH 8058, Zurich Airport Switzerland
Page 44 of 125 COUNTRY ASSOCIATE/MAILING CONTACT TELEPHONE NO. FAX NO. EMAIL ADDRESS ADDRESS PERSON Slovakia M&M Militze r & Munch CS Mr. Jiri Kudma 00 42 02 20113350 00 42 02 6922337 [email protected] Spol s.r.o. Mr. Martin Motl 00 42 02 20113984 [email protected] Antala Staska 30 CZ 146 20, Prague 4 Taiwan Top Express Inc. Ms.Lily 00 886 2 25034233 00 886225035063 [email protected] 7-1 Lane 85 00 886 2 25162360 Sung Chiang RD Taipei, Taiwan R.O.C. Thailand Trans Air Cargo Co.Ltd Mr. P.Thawit 00 662 2 6509030 00 662 2 6514667 [email protected] TAC House, 3rd-4th Floor 00 622 2 6509040 1 Soi Ruam Rudi Ploenchit Road, Lumpini Patumwan, Bangkok 10330 Turkey M&M TK Uluslararasi Hava Mr.Fikret Fil 00 90 212 6419740 0090 2126419746 [email protected] Tasimacilik Ve Ticaret A.S. Ms. Esen Nazim Erten Sokak Sarikosk Cigdem Apartment No. 4, Daire: 1 Merter 340010 Istanbul, Turkey Turkmenistan M&M Militzer & Munch Mr.Alessandro 00 7 3632 410443 00 7 3632 410703 [email protected] Turkmenistan Inc. Giannubilo / 00 7 3632 410548 Aytakova Str. 13 Mr.Murad 00 7 3632 410557 M&M Building, 2nd & 3rd Floor Charyev TM-744035 Ashgabat U.A.E. Freight Int’l Inc. Mr.A.J. George 00 971 4 3387868 00 971 4 3390568 [email protected] P.O.Box 11745 Dubai U.A.E.
Page 45 of 125 COUNTRY ASSOCIATE/MAILING CONTACT TELEPHONE NO. FAX NO. EMAIL ADDRESS ADDRESS PERSON U.K. Trans Global Freight Mr. Richard 00 44 208 4003400 00 442084003333 richard.candler@transglobalgroup. Management Limited Candler/ 00 442084003345 com International House, Girling Mr. Mike michael.mckernan@transglobalgr Way, Great South West Road Mckernan oup . Feltham, com Middlesex TW14 OPH, UK [email protected] U.S.A. BALtrans Logistics Inc. Mr.Alex Law 00 1 516 3715444 00 1 516 3716227 [email protected] Suite 401 (Air Import) [email protected] 700 Rockaway Turnpike and Lawrence, NY 11559 Ms.Julie Sun (Ocean Export)
BALtrans Logistics Inc. Mr.Andrew 00 1 310 3370574 00 1 310 3370770 [email protected] 19900 South Vermont Pallida m Avenue (Air Import) No. E, Torrance, CA 90301 and samuel_leung@baltransusa. California. Mr.Samuel com Leung (Ocean Export)
Ukraine M&M Militzer & Munch Mr.Victor Korol 00 380 44 4463404 0038044 4580436 [email protected] Ukraine GmbH Prospect Peremogy 57 UA- 251213, Kiev Uzbekistan M&M Militzer & Munch Mr. Yuriy 00 998 71 679721 00 998 71 670618 [email protected] Delegation Office Chernishev 00 998 71 671721 Mirzo-Ulugbekski Rayon 00 998 71 670658 Promischlennaja Str. 6 UZ 700077, Tashkent
Page 46 of 125 COUNTRY ASSOCIATE/MAILING CONTACT TELEPHONE NO. FAX NO. EMAIL ADDRESS ADDRESS PERSON Vietnam Air Tiger Express(VN) Inc. Mr.James Roo 00 84 8 8475268 00 84 8 8424350 No. 291B VO VAN TAN St Dist.3, Hochiminh City Vietnam
Page 47 of 125 ANNEXURE - III
SPECIAL PACKAGING REQUIREMENTS (FOR FOREIGN BIDDERS)
All raw / solid wood packaging material used for packaging shall be appropriately treated and marked as per ISPM–15 (International Standards of Phyto-sanitary measures 15) OR shall be accompanied by a phytosanitary certificate with the treatment endorsed.
The treatment of raw / solid wood packaging material prior to export shall include either methyl bromide (MB) @ 48 g/m3 for 16 hrs at 210 C and above or any equivalent thereof or heat treatment (HT) at 560 C for 30 min (core temperature of wood) or Kiln Drying (KD) or Chemical Pressure Impregnation (CPI) or any other treatments provided that these meet the HT specifications of the ISPM–15.
However, the above conditions shall not be applicable to wood packaging material wholly made of processed wood products such as ply wood, particle board, oriental strand board or veneer that have been created using glue, heat and pressure or combination thereof. The above conditions shall also not be applicable to wood packaging material such as veneer peeler cores, wood wool & shavings and thin wood pieces (less than 6 mm thickness) unless they are found to be harbouring any pests.
Page 48 of 125 Engineers India Limited Special Instructions to Bidders( Revision 1 ) ‘WAX Project’ Job No.:A151 Page 1 of 16
SPECIAL INSTRUCTION TO BIDDERS ( Revision 1 )
TABLE OF CONTENTS
1.0 PAYMENT TERMS ...... 2
2.0 EVALUATION CRITERIA FOR COMPARISON OF BIDS ...... 5
3.0 COMMERCIAL LOADING/ REJECTION OF OFFERS IN CASE OF DEVIATIONS ...... 7
4.0 FORCE MAJEURE (FOR INDIAN BIDDERS) ...... 10
5.0 CANCELLATION (FOR INDIAN & FOREIGN BIDDERS) ...... 10
6.0 LIMITATION OF LIABILITY (FOR INDIAN & FOREIGN BIDDERS) ...... 11
7.0 FRESH STATUTORY LEVY IMPOSED AFTER PLACEMENT OF ORDER ...... 11
8.0 PRICE IMPLICATIONS NOT PERMITTED ...... 11
9.0 TRANSPORTATION ...... 12
10.0 DISCREPANCY IN BID PRICING ...... 12
11.0 ERROR IN INTERPRETATION OF TAXES & DUTIES ...... 12
12.0 SHIFTING ...... 12
13.0 FOREIGN EXCHANAGE RATE VARIATION/CUSTOM DUTY VARIATION FOR INDIAN BIDDERS (ON BUILT-IN IMPORT CONTENT) ...... 13
14.0 WORKS CONTRACT TAX (IN CASE OF JOBS WHERE SITE WORK IS INVOLVED) ...... 13
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1.0 PAYMENT TERMS In partial modification of the payment terms as mentioned in the General Purchase Conditions, the following payment terms shall be applicable.
1.1 PAYMENT TERMS (INDIAN BIDDERS):
1.1.1 For Supply of Pumps, Compressors , Switch gears & Fabricated Items (Vessels, Columns, Heat Exchangers, etc.)
1.1.1.1 5% payment on approval of all drawings at least in CODE-2 by EIL and against submission of bank guarantee for an equivalent amount valid till complete execution of order plus three months.
1.1.1.2 15% payment after receipt of identified raw materials at vendor's works and against certification by EIL and submission of bank guarantee for equivalent amount valid till complete execution of order plus three months.
1.1.1.3 65% payment along with full taxes and duties after receipt of material at Site. Pro-rata payments shall be made based on the billing schedule duly approved by NRL/EIL. Hence, vendor must furnish Billing Schedule in case prorata payments are required.
1.1.1.4 5% payment after receipt of final technical documentation and drawings as per Purchase Requisition.
1.1.1.5 Balance 10% within 30 days after acceptance of equipment at site and on submission of performance bank guarantee for 10% of total order value, valid till full guarantee period plus three month.
1.1.1.6 Transportation charges shall be paid within 4 weeks after receipt of materials at site.
1.1.2 For all other items where the Material Requisition calls for “Vendor Data Requirement” (Other than the covered under 1.1.1 above and 1.1.4)
1.1.2.1 85% (pro-rata) payment alongwith full taxes and duties after receipt of material at Site.
1.1.2.2 5% payment after receipt of final technical documentation and drawings as per Purchase Requisition.
1.1.2.3 10% payment within 30 days after acceptance of materials at site upon satisfactory completion of order and on submission of performance bank guarantee for 10% of total order value, valid till full guarantee period plus three month.
1.1.2.4 Transportation charges shall be paid within 4 weeks after receipt of materials at site.
1.1.3 Where the Material Requisition is only for supply of materials and there is no Vendor Data Requirement specified in MR e.g., bulk piping items, etc.
1.1.3.1 90% (pro-rata) payment alongwith full taxes and duties after receipt of material at Site
1.1.3.2 10% within 30 days after acceptance of materials at site on submission of performance bank guarantee for 10% of total order value, valid till full guarantee period plus three months.
1.1.3.3 Transportation charges shall be paid within 4 weeks after receipt of materials at site.
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1.1.4 Where supply of materials and erection or site work are in the scope of supplier and Package Items
1.1.4.1 Supply
1.1.4.1.1 5% payment on approval of all drawings at least in CODE-2 by EIL and against submission of bank guarantee for an equivalent amount valid till complete execution of order plus three months.
1.1.4.1.2 15% payment after receipt of identified raw materials at vendor's works and against certification by EIL and submission of bank guarantee for equivalent amount valid till complete execution of order plus three months.
1.1.4.1.3 65% payment alongwith full taxes and duties after receipt of equipment/materials at NRL's site on submission of performance bank guarantee for 10% of total order value (Supply plus, Site Work), valid till full guarantee period plus three months. Pro-rata payments shall be made based on the billing schedule duly approved by NRL/EIL. Hence, vendor must furnish Billing Schedule in case pro-rata payments are required.
1.1.4.1.4 5% payment after receipt of final technical documentation and drawings as per Purchase Requisition.
1.1.4.1.5 10% within 30 days of handing over of the successfully commissioned equipment. Wherever commissioning is not in Vendor’s scope, the payment will be released after erection and handing over of equipment.
1.1.4.2 Transportation charges
100% within 4 weeks after receipt of materials at site.
1.1.4.3 Erection / Site work
1.1.4.3.1 90% against monthly running bills (based on agreed billing schedule), duly certified by Site- in-Charge.
1.1.4.3.2 10% within 30 days handing over of the successfully commissioned equipment. Wherever commissioning is not in Vendor’s scope the payment will be released after erection and handing over of equipment.
1.1.5 Payment of per diem charges for supervision of Erection, Testing and Commissioning
Payment shall be 100% within 30 days against monthly bill to be submitted by seller duly certified by Site-in-Charge.
1.1.6 General:
1.1.6.1 Excise duty, Service Tax shall be released only on receipt of Cenvatable / Vatable copy of corresponding Invoice.
1.1.6.2 No advance payment along with order shall be made by Owner for supplies as well as services (i.e., transportation, erection, site work etc.). If a supplier insists on the same, the offer shall be rejected.
1.1.6.3 Total progressive payments shall limited to maximum 20 % as specified under Sr. Nos. 1.1.1 (1.1.1.1 & 1.1.1.2) and 1.1.4(1.1.4.1.1 & 1.1.4.1.2) above, against receipt of bank guarantee for equivalent amount. No progressive payments at any stage other than those milestones specifically mentioned under Sr. Nos 1.1.1 (1.1.1.1 & 1.1.1.2) and 1.1.4(1.1.4.1.1 & 1.1.4.1.2), above shall be payable by Owner.
1.1.6.4 All bank charges shall be to respective accounts.
1.1.6.5 Bank Guarantee(s) shall be issued through Nationalised/Scheduled bank as per proforma enclosed.
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1.1.6.6 All Bank Guarantees will be issued directly to NRL by the bank and Vendor shall enclose copy of the same along with invoice.
1.1.6.7 All payments shall be released within 30 days of receipt of invoice and all requisite documents, complete in all respects.
1.1.6.8 Billing schedule shall be submitted to EIL & NRL by the supplier for approval within 30 days from the date of Purchase order wherever specified in the purchase order. No payment against pro rata despatch shall be made without approval by EIL/NRL.
1.1.6.9 All payment to be released to Indian suppliers only through EFT Mode. As such, successful Indian bidders to furnish requisite details as per EFT mapping format (enclosed as Annexure-I to SIB).
1.2 PAYMENT TERMS (FOREIGN BIDDERS) :
In partial modification of the payment terms as mentioned in the General Purchase Conditions, the following payment terms shall be applicable.
1.2.1 Where the Material Requisition is only for supply of materials
100% of FOB order value (Plus ocean freight in case of CFR Contract) shall be paid through an irrevocable letter of credit against submission of Shipping Documents. The letter of credit shall be established only on receipt of acceptance of NRL’s Fax of Acceptance/Order along with submission of 10% Performance Bank Guarantee valid up to 3 months (claim Period) beyond the Guarantee period.
1.2.2 Where the Material Requisition is for supply of material and site work by Supplier (Package items).
1.2.2.1 FOR SUPPLY OF ITEMS
i) 90% of FOB Supply value (Plus ocean freight in case of CFR Contract) through an irrevocable letter of credit against submission of Shipping Documents. The letter credit shall be established only on receipt of acceptance of NRL’s Fax of Acceptance / Order alongwith submission of Performance Bank Guarantee for 10% of total order value (Supply + Site Work) valid upto 3 months (claim period) beyond the Guarantee period.
ii) 10% of FOB Supply value through direct wire transfer through banking channels, within 30 days of handing over of plant/equipment/system after successful completion of erection, testing and commissioning at site and submission of final documents duly certified by EIL site in-charge for completion of activity at NRL Site.
1.2.2.2 FOR SITE WORK
i) 90% pro-rata of site work value through direct wire transfer through banking channels against monthly progressive bills to be submitted by the seller duly certified by EIL Site- in-Charge. The payment shall be made within 30 days of receiving of the duly certified bills.
ii) Balance 10% of site work value shall be paid through direct wire transfer through banking channels within 30 days of handing over of plant / equipment / system after successful completion of erection, testing and commissioning at site and submission of final documents duly certified by EIL Site-in-Charge for completion of activity at NRL Site.
1.2.3 Payment of per diem charges for supervision of Erection, Testing and Commissioning
Payment shall be 100% within 30 days through direct wire transfer through banking channels against monthly bill and time sheet to be submitted by seller both, duly certified by Site-in-Charge.
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1.2.4 Ocean Freight
1.2.4.1 Ocean transportation from FOB International Sea Port of Exit to Kolkata (Indian Port) shall be arranged by NRL through their nominated freight forwarder. Bidder shall arrange handing over the material to NRL freight forwarder at the designated port of exit.
1.2.4.2 Purchaser reserves the right to place the order on any of the specified price basis (FOB or CFR). In case of award, initially the Fax of Acceptance (FOA) shall be placed on FOB basis and NRL reserves the right to convert the same to CFR basis at a later date. Therefore bidder’s quoted ocean freight charges should be valid for the entire duration of contract.
1.2.5 General:
1.2.5.1 No advance payment against the order shall be made by Owner for supplies as well as services (i.e., transportation, erection, site work etc.). If a supplier insists on the same, the offer shall be rejected.
1.2.5.2 All Bank Guarantee(s) shall be issued through Nationalised / Scheduled bank in India as per pro-forma enclosed. All Bank Guarantees will be issued directly to NRL by the bank. In case bank guarantee is issued by a branch of bank situated outside India it should be countersigned by a Scheduled Indian Bank.
1.2.5.3 All bank charges and stamp duties payable outside India in connection with payments shall be borne by Supplier. All bank charges and stamp duties payable in India shall be borne by NRL except L/C amendment charges for delays in delivery and confirmation charges for confirmed L/C both of which shall be borne by Supplier.
1.2.5.4 Billing schedule shall be submitted to EIL & NRL by the vendor for approval within 30 days from the date of Purchase order wherever specified in the purchase order. No part shipment and Transhipment shall be made without approval of billing schedule.
1.2.5.5 Excise duty and Service tax shall only be payable against submission of cenvatable invoices and in case of no-submission, will not be paid. Payment of per-diem charges shall be made after deduction of withholding tax.
2.0 EVALUATION CRITERIA FOR COMPARISON OF BIDS 2.1 For Indian Bidders :
a. Bids shall be evaluated on the basis of landed cost at Site including all duties, taxes, Transportation & Transit Insurance Charge except cenvatable excise duty, cenvatable service tax & cenvatable educational cess.
b. Cost of mandatory spares, if identified in the Material Requisition, commissioning spares and special tools & tackles will be included for price evaluation of bids, but costs of Spares for two years operation shall be excluded.
c. Commercial loading shall be included for evaluation of bids. Loading for commercial deviations shall be done on FOT dispatch Point price.
d. If a supplier does not quote freight charges and transit insurance charges, his offer will be loaded with maximum freight charges and maximum transit insurance charges as quoted by other Indian Bidders.
e. Cost loading in respect of utilities etc. will be considered as per respective MR stipulation.
f. Per-diem charges for supervision multiplied by no. of man days shall be included; If MR/RFQ document specifies that per diem charges shall be considered in evaluation.
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g. If a vendor states that the Sales tax/Excise Duty is not applicable at present or quote lesser percentage and indicates that the same will be charged as applicable at the time of delivery, then vendor’s price will be loaded by highest rate as indicated by other vendors.
2.2 For Foreign Bidders :
2.2.1 Followings shall be applicable for evaluation of prices:
a. Bids shall be evaluated on the basis of landed cost at Site including third party inspection, all duties, taxes and transportation charges as under except cenvatable excise duty, cenvatable CVD, Cenvatable Additional CVD, cenvatable service tax & cenvatable educational cess:
i) F.O.B. price quoted by the bidder (including stowage charges in case of pipes) including Third Party Inspection charges.
Stowage charges for Pipes, if not included in the quoted FOB Price, the same shall be loaded @ 0.9% for Australia / American Continent and @ 0.6% other than Australian / American Continent.
ii) Cost of mandatory spares, if identified in the Material Requisition, commissioning spares and special tools & tackles will be included for price evaluation of bids, but costs of Spares for two years operation shall be excluded.
iii) Ocean Freight For Packages / equipments/pipes & plates
Firm ocean freight as quoted by bidders. If a supplier does not quote ocean freight charges, his offer shall be loaded with maximum freight charges as quoted by the other bidders.
For Bulk items – piping (other than pipes) / instruments Europe / Japan / Asia : 6% of FOB Price Australia / American Continent : 9% of FOB Price
iv) Marine insurance and Transit Insurance @1% of FOB price.
v) Prevailing Merit rate of Customs duty calculated on (CFR Value+ Marine Insurance + Landing Charges). For calculation of Customs duty, landing charges shall be considered @1% of (CFR Value+ Marine Insurance).
vi) Port handling charges @ 2% of CIF value.
vii) Inland freight charges from Kolkata Port (India) to project site(s) @1% of landed cost, i.e, s. no.(i )to (vi) above.
viii) L/c Charge @1% of FOB value.
b. Commercial loading shall be included for evaluation of bids. Loading for commercial deviations shall be done on FOB Price.
c. Cost loading in respect of utilities etc. will be considered as per respective MR stipulation.
d. Per-diem charges for supervision multiplied by no. of man days shall be included; If MR/RFQ document specifies that per diem charges shall be considered in evaluation.
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2.3 GENERAL
2.3.1 NRL shall claim cenvat benefits on Excise Duty, CVD, Additional CVD, Service Tax as well as the cess applicable and accordingly excise duty, CVD, Additional CVD, Service Tax & CESS shall not be loaded for price comparison. Supplier shall be required to issue CENVATABLE invoices enabling NRL to avail CENVAT benefit.
2.3.2 In cases where raw material/ components are imported by suppliers, Indian suppliers to consider Merit rate of Customs Duty in their offer. NRL shall not provide any Project Authority Certificate.
The Price comparison will be on Merit rate of Customs duty in case of Foreign Bidders.
2.3.3 NRL shall issue concessional form “C” for Central Sales Tax
2.3.4 Foreign supplier’s bid shall be compared considering Bill selling foreign exchange rate as available from State Bank of India / their associated Banks as on the date of priced bid opening.
2.3.5 Foreign suppliers prices shall be inclusive of third party inspection charges by LRIS/BV/DNV/ABS/CEIL.
Indigenous suppliers shall include Third Party Inspection charges by LRIS/BV/DNV/ABS/CEIL for all built in Import Content (if considered in their offers) in their quotations. However for indigenous items, inspection will be done by EIL/NRL for which inspector’s personnel charges shall be borne by the Owner.
2.3.6 Excise duty, Central Sales Tax, VAT and Service Tax shall not be included in the quoted prices and shall be payable extra at actuals. Work contract tax shall be included in the quoted prices and no variation except statutory shall be payable by NRL on WCT. Further, the amount of excise duty and service tax shall only be payable against submission of Cenvatable invoices subject to maximum amount quoted in the offer and in case of non- submission, will not be paid.
2.3.7 Marine Insurance shall be excluded from foreign suppliers scope for the items where only supply is involved and the same shall be arranged by the Owner. However, for loading purpose, Marine Insurance & Transit Insurance shall be loaded @ 1% of FOB prices. However, Transit Insurance from FOT despatch Point to FOT Site for the items where only supply is involved shall be included in the scope of Indian Supplier. For purchases involving site work, the Comprehensive (Transit/Marine cum storage, erection, till handing over of equipment) Insurance shall be in the scope of supplier.
2.3.8 The purchase preference applicable to central PSUs shall be considered while evaluation and recommendation as per the Govt. Of India guidelines in vogue at the time of price bid opening.
3.0 COMMERCIAL LOADING/ REJECTION OF OFFERS IN CASE OF DEVIATIONS
3.1 Basis of Loading
The Foreign Bids shall be loaded on FOB Port of Exit prices and the Indian Bids shall be loaded on FOT Despatch Point prices. 3.2 Payment Terms
3.2.1 Any incremental payment terms offered by an Indian supplier as against the terms specified herein/RFQ shall be loaded @ 13.25 % (simple interest) per annum for the applicable period.
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The loading shall be for a period as under:
Drawing approval - 80% of the delivery/completion period.
Receipt of raw material at vendor’s works - 50% of the delivery/completion period.
Final 10% also against receipt of goods at Site- one month.
Payment against despatch documents (instead of receipt at site) – one month.
- Period for any other stage shall be suitably decided at the time of evaluation.
3.2.2 If Indian suppliers insist for payment through Bank then his offer shall be liable for rejection.
3.2.3 Advance along with FOA/ PO is not allowed. If a supplier insists for advance payment along with FOA/PO, his offer shall be rejected.
3.2.4 Foreign suppliers are not permitted to offer differential payment terms as against the terms specified in the RFQ/ GPC and in case they insist, their offer shall be rejected. 3.3 Performance Bank Guarantee (PBG) 3.3.1 For order value up to Rs. 2.00 lakhs, PBG will not be required. In case a supplier offers to give a PBG for less than 10% of order value, or for a lesser period than what is specified in GPC, loading shall be done for the differential amount and/ or the differential period. For differential period/ amount loading, the following example will amplify the methodology (if GPC specifies 10% PBG for 24+3=27 months):
In case of differential period :
10% for 27 months - No loading
10% for 24 months – 10% x 3/27 = 1.11%
10% for 18 months - 10% x 9/27 = 3.33%
10% for 12 months - 10% x 15/27 = 5.56%
10% for 6 months - 10% x 21/27 = 7.78%
No PBG - 10 %
In case of Differential Amount:
Amount Offered by Bidder 10% - Nil Amount Offered by Bidder Less than 10% - Differential between the offered percentage and 10% 3.4 Price Reduction Schedule
Description Loading
a) ½% of delayed order value (DOV) upto No loading maximum of 5% of total order value (TOV).
b) ½% of DOV – 5% of DOV. 2.5%
c) Other than the above 5%
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3.5 Price variation :
3.5.1 Suppliers must quote firm & fixed prices.
However, if variable prices are offered by Indian bidders, the following methodology shall be followed:
Description Loading
a) Firm Price No loading
b) In case of Price Variation formula with ceiling Loading by ceiling percentage offered.
c) i) Price variation without ceiling on the formula Offer to be rejected. specified by the Supplier.
ii) Price variation without formula and without Offer to be rejected. ceiling specified by Supplier. 3.6 Indian Freight & Transit Insurance charges:
3.6.1 Indian Suppliers
3.6.1.1 Indian Suppliers shall be asked to quote firm freight charges up to destination by road transport for all cases.
Vendor will engage their own transporters. However, vendor may avail the services of following transporters having offices / godown near NRL Site as indicated in Annexure-II to SIB.
3.6.1.2 For Indigenous suppliers, If a supplier does not quote freight charges, his offer will be loaded with maximum freight charges as quoted by the other bidders or by 5% (for items other than pipes) & 7% (for pipes), whichever is more.
In the event said supplier happens to be the L-1 bidder after such loading, the freight charges shall be payable extra at actuals but limited to maximum freight charges as loaded in pursuant to above paragraph.
3.6.1.3 For Indigenous suppliers, if a supplier does not quote transit insurance charges, his offer shall be loaded with maximum transit insurance charges as quoted by the other bidders or by 0.25%, whichever is higher.
In the event said supplier happens to be the L-1 bidder after such loading, the transit insurance charges shall be payable extra at actuals but limited to maximum charges as loaded in pursuant to above paragraph.
3.7 Foreign Supplier
3.7.1 Foreign bidders shall be required to quote their prices inclusive of Third Party Inspection (TPI) charges. In case bidder does not include/quote TPI charges, the bidder’s offer will be loaded by max. TPI charges quoted by other bidder or @ 5%, whichever is higher.”
Inthe event said supplier happens to be the L-1 bidder after such loading, the TPI charges shall be payable extra at actuals but limited to maximum charges as loaded in pursuant to above paragraph.
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3.8 Entry Tax / Octroi
3.8.1 Entry tax on scheduled items under Assam Entry Tax Act if applicable, will be borne by NRL.
3.8.2 Octroi is presently not applicable for the state of Assam. However, if applicable in future, same will be reimbursed to vendor.
3.9 Indian taxes / duties
In case a supplier states that taxes/duties are not applicable at present and will be charged as applicable at the time of delivery then his bid shall be loaded by the maximum rate of taxes/duties applicable. 3.10 Utilities
Cost loading in respect of utilities etc. will be considered as per rates specified in respective MRs.
3.11 Delivery
The required delivery period on FOT NRL Site basis will be as stipulated in the RFQ. Owner (NRL) reserves the right to accept or reject the bids with longer delivery. 3.12 Validity of Offer
3.11.1 In case bidder offer’s shorter validity and seeks to revise prices on being asked to extend the validity to meet validity requirement as per RFQ, the offer shall be rejected.
In case bidder offers shorter validity and does not extend the validity against CQ, the offer shall be liable for rejection.
3.11.2 In exceptional circumstances, prior to expiry of the original bid validity period, the NRL/EIL may request the bidder to extend the period of validity for a specified additional period. The requests and the responses thereto shall be made in writing (by e-mail/fax/post). A bidder agreeing to the request will not be required or permitted to modify his bid including change in the prices. However, the bidder may be allowed to withdraw the bid. If a bidder still deviated or changes price, its offer will be rejected
4.0 FORCE MAJEURE (FOR INDIAN BIDDERS) "Force Majeure" shall mean and be limited to the following: "War/Hostilities, Riot or Civil Commotion, Earthquake, Flood, Tempest, Lightning or other natural physical disaster, Strike or Lock-out (only those exceeding 10 continuous days in duration) affecting the performance of the vendor's obligations, Restrictions imposed by the Government or other statutory bodies which prevents or delays the execution of the order.
5.0 CANCELLATION (FOR INDIAN & FOREIGN BIDDERS) The owner reserves the right to cancel this purchase order or any part thereof and shall be entitled to rescind the contract wholly or in party in a written notice to the vendor if.
a) The vendor fails to comply with the terms of this purchase order. b) The vendor becomes bankrupt or goes into liquidation. c) The vendor fails to deliver the goods on time and /or replace the rejected goods promptly. d) The vendor makes a general assignment for the benefit of creditors
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e) A receiver is appointed for any of the property owned by the vendor.
Upon receipt of the said cancellation notice, the vendor shall discontinue all work on purchase order matters connected with it.
The owner in that event will be entitled to procure the requirement in the open market and recover excess payment over the vendor’s agreed price, if any, from the vendor, reserving to itself the right to forfeit the security deposits if any, made by the vendor against the contract.
The provision of the clause shall not prejudice the right of the owner from invoking the provisions of the clause ‘delayed delivery’ as aforesaid.
6.0 LIMITATION OF LIABILITY (FOR INDIAN & FOREIGN BIDDERS) The aggregate liability of the vendor to the owner (whether bases on contract or tort including negligence and strict or absolute liability) arising out of or under this contract shall not exceed purchase price of this contract provided that no such limit shall apply in respect of ;
i) Any liability pursuant to vendor’s indemnity obligations under the contract; or
ii) Any loss resulting from fraud, intention or willful misconduct or illegal or unlawful
iii) acts or omissions of vendor, its affiliates or any sub-vendor or any supplier or any of its or their respective officers, directors, employees, servants or agents; or
iv) Any liability to rectify, repair, restore or replace any materials and / or works or deficiencies therein in terms of the Contract;
v) Any liability under clause 15.0 of General Purchase Conditions (Indigenous) of NRL and clause 5.0 of General Purchase Conditions (Imports) of NRL ;
AND provided always that such limitation shall exclude any amounts recovered under any policy(ies) of insurance taken out and/or maintained by the vendor pursuant to the provisions of the Contract on behalf of owner.”
However, neither party shall be liable to the other party for any indirect and consequential losses on account of production, revenue or profit.
7.0 FRESH STATUTORY LEVY IMPOSED AFTER PLACEMENT OF ORDER Any fresh levies in connection with supply of goods and services are enforced after placement of order but before contractual completion date, shall be reimbursed to suppliers on submission of documentary proof and after ascertaining its applicability for the Contract. 8.0 PRICE IMPLICATIONS NOT PERMITTED 5.1 Any increase/ decrease in price submitted by Supplier after submission of offer without any query will be treated as unsolicited. 5.2 No Price implication shall be permitted against technical / commercial queries, which are clarificatory in nature without involving any change in scope / specifications. In case any vendor gives Price increase, the bidder shall be advised to withdraw such price increase, and if the vendor does not accept to withdraw price increase, his bid for corresponding item will be rejected. 5.3 In case of unsolicited price increase, Suppliers shall be advised to withdraw the same. In the event of non-withdrawal such offer(s) of the Supplier(s)will be rejected for corresponding items/ part and will not be considered for evaluation and recommendation. In case of unsolicited price decrease, the Supplier(s) offer
Page 59 of 125 Engineers India Limited Special Instructions to Bidders( Revision 1 ) ‘WAX Project’ Job No.:A151 Page 12 of 16
shall be compared as per originally quoted prices and if the Supplier happens to be the recommended Supplier, the decrease in prices shall be taken into account for ordering. 9.0 TRANSPORTATION 9.1 For Indian Bidders 9.1.1 Bidders to note that materials against this RFQ are required to be dispatched on door delivery basis through any of the bank approved Transport Company. Refer Annexure-II. 9.2 For Foreign Bidders 9.2.1 In case order is placed on FOB International port of exit basis. Ocean transportation from FOB Port of Exit to the designated Indian Port shall be arranged by Owner through nominated freight forwarder. Bidder shall arrange handing over the material to nominated freight forwarder, as specified in General Purchase Conditions (Imports) / Special Conditions For Purchase (Imports), at the designated Port of Exit. 9.2.2 However, the bidder will be required to furnish firm cargo details containing weight, dimensions, no. of packages, no. & type of containers required & Port of shipment. The ocean freight quoted should be kept valid for the entire duration of the Contract. This will enable OWNER to convert FOB contract to CFR contract after placement of Order at any time during the currency of the Contract. In case the actual cargo dispatched exceeds the cargo details furnished, the extra freight incurred by Owner will be to Supplier’s account. 10.0 DISCREPANCY IN BID PRICING 10.1 Bidder must ensure submission of prices without any Correction / Insertion / Omission with signature in original on the priced sheet(s) of the original bid. Bidder to specify total bid price, wherever applicable, in figure as well as in words. 10.2 In case of discrepancy in ‘Unit Price’ & ‘Total Price’ for any item, the quoted unit price shall prevail for evaluation and ordering. 10.3 If various item rates are present in the RFQ and if there is correction/wrong entry or a difference between the values entered in figures and in words, the following procedure shall be adopted for evaluation. a) When there is a difference between the rate in figures and in words for an item, the rate which corresponds to the amount worked out by the Bidder for the item based on the notional quantity specified, shall be taken as correct. b) When the rate quoted by the Bidder in figures and words tallies but the amount is incorrect, the rate quoted by the Bidder shall be taken as correct. c) When it is not possible to ascertain the correct rate as detailed above, the rate quoted for the item in words shall be adopted as the quoted rate.
d) If the total amount written against an item does not correspond to the rate written in figures and if the rate in words is missing, then the higher of the rates, i.e. higher of the rate worked out by dividing the amount by the notional quantity and the rate quoted shall be considered for evaluation In the event that such a bid is determined as the lowest bid, the lower of the rates shall be considered for award of works.
11.0 ERROR IN INTERPRETATION OF TAXES & DUTIES Any errors of interpretation of applicability of taxes & duties by bidders shall be to bidders account. 12.0 SHIFTING i) In order to avoid splitting of order on number of bidders, particularly when order value is small, shifting shall be resorted to so that time and effort on ordering, expediting, inspection etc. is saved in dealing with extra suppliers, For the
Page 60 of 125 Engineers India Limited Special Instructions to Bidders( Revision 1 ) ‘WAX Project’ Job No.:A151 Page 13 of 16
purposes of shifting, cost of order management per order is considered as Rs.1,00,000/-. ii) Based on lowest evaluated item wise prices the shifting shall be carried out provided the following conditions are met : • Shifting shall be done only if shifting cost of each order is upto Rs.1,00,000/-. • Shifting shall not be resorted to if the value of the order is more than 25% of the total order value of the recommendation. However, this ceiling will not be applicable where total order value of recommendation is upto Rs. 4.0 Lakh. • In case the order value on L1 bidder is more than Rs. 2,00,000/- then shifting shall not be resorted. With above shifting the selected bidder for award will be deemed to be L1 bidder 13.0 FOREIGN EXCHANAGE RATE VARIATION/CUSTOM DUTY VARIATION FOR INDIAN BIDDERS (ON BUILT-IN IMPORT CONTENT) 13.1 Prices shall remain firm and fixed without any escalation except for statutory variation in basic customs duty rate. However, the prices shall be firm and fixed on account of FE variation, otherwise offer shall be rejected. 14.0 WORKS CONTRACT TAX (IN CASE OF JOBS WHERE SITE WORK IS INVOLVED) 14.1 Wherever site job is involved Suppliers to quote their prices inclusive of works contracts tax and no variation on this account shall be allowed except statutory. Only one /single order covering complete scope of supply & services will be issued.
Change in rate of WCT due to wrong assessment by supplier shall be to supplier’s account.
The supplier shall be asked to submit clearance certificate from ST authorities along with final bill.
14.2 TDS on Works Contracts
a) 13.5% from contractors having TIN in From – 3. (On the taxable turnover of the works contract) Exceptions: - If the contractor produces a certificate in From – 31, from the Sales Tax Authority that no deduction has to be made or deduction of tax for a lower amount has to be made, then no tax shall be deducted or tax shall be deducted accordingly. OR b) 4% on gross bill value for contractors opting for composition scheme having General Registration No. (GRN) in From – 5 and the permission in From – WC 2. (On the Gross value of the works contract).
Page 61 of 125 Engineers India Limited Special Instructions to Bidders( Revision 1 ) ‘WAX Project’ Job No.:A151 Page 14 of 16
ANNEXURE – I TO SIB ON LETTER HEAD To, MOST URGENT GM (Commercial & Legal) Commercial Department Numaligarh Refinery Limited, Golaghat, Assam Pin: 785699
Dear Sirs,
The following is a confirmation / updation of my bank account details and I hereby affirm my / our choice to opt for payment of amounts due to me under various contracts through electronic mode. I understand that Numaligarh Refinery Ltd. also reserves the right to send the payments due to me by a cheque / Demand Draft / electronic mode or through a banker.
A. Supplier /Contractor / Service Provider / Organisation Details
1. Name (As per bank records) :
2. Code (if any) :
3. Address : (Including Pin Code)
4. P. A. N.:
5. E-mail ID :
6. Contact Telephone Number
B. Particulars of Bank Account
1. Bank Name
2. Branch Name /branch code
3. Branch Address (incl Pin code)
4. 9 Digit MICR No. of Bank and Branch as appearing on the cheque
5. Account Type (Savings/Cash credit/Current)
6. Account Number (as appearing on cheque book)
7. IFSC Code of the Branch (For RTGS)
8. IFSC Code of the Branch (For NEFT)
I hereby confirm that the particulars given above are correct and complete and also undertake to promptly advise any changes to the above details to NRL. If the transaction is delayed or not effected for reasons of incomplete or incorrect information or banking delays, I shall not hold Numaligarh Refinery Limited responsible. I also agree for printing of the bank details on the cheque or DD if the payment is effected by cheque / DD. C.
Page 62 of 125 Engineers India Limited Special Instructions to Bidders( Revision 1 ) ‘WAX Project’ Job No.:A151 Page 15 of 16
NAME
Authorised Signatory
Official Rubber Stamp Date:
Note: 1. Bank details to be confirmed by the bankers. Such confirmation shall be duly signed & stamped by the bankers. PLEASE NOTE THAT IF THIS FORMAT IS EXTENDED TO NUMBER OF PAGES THEN SIGNATURE AND STAMP FROM YOUR BANKER IS REQUIRED IN ALL THE PAGES.
2. Please enclose a photocopy of a cheque (duly cancelled at your end) from your cheque book of the bank where your account is being maintained.
Page 63 of 125 Engineers India Limited Special Instructions to Bidders( Revision 1 ) ‘WAX Project’ Job No.:A151 Page 16 of 16
ANNEXURE – II TO SIB
List of Transporters having offices / godown near NRL Site :
1. ABC India Ltd A.T.Road, Near-NEIST, Pulibar, Jorhat-785006, Assam. Mob. : 09435092507 Contact Person: Mr. Bijay Pathak. E-mail: [email protected]
2. Associated Road Carriers Numaligarh Tinali, Numaligarh Golahat – 785699, Assam. Mob. : 094355-55068 Contact Person : Mr. M.K. Sarma
3. Air Transport Corporation (Assam) Ltd. ATC Godown, Golaghat- 785621, Assam. Mobile: 09864254256173
Page 64 of 125 Revised Amendment No.1 to Special Instructions to Bidder of NRL Wax Project JOB No.A151
2.1 (a) The words “ & transit insurance charges” stands deleted.
2.1 (d) This clause will be applicable for only freight charges. No loading on account of Transit Insurance charge will be applicable.
2.2.1 (iv) The sub-clause shall be read as:- Marine Insurance @ 1% of FOB price.
2.3.7 The words “and Transit” appearing in 3rd line of the para stands deleted.
and
The words “Indian Supplier” & `Supplier’ appearing after the words “Scope of” in the 5th/6th & 8th line of this sub-clause shall stand replaced by `NRL’
3.2.2 This clause is replaced with : If Indian suppliers insists for payment against dispatch document through Bank/Despatch document, then his offer shall be liable for rejection.
3.6.1.1 First para to be replaced with following
“The Vendor will nominate their registered transporters for delivery and quote pre-agreed (with transporter) firm freight amount up to destination by road transport, which will be paid directly by NRL to the Transporter. Transporter will submit Invoice under Rule 4A of Service Tax Rules to NRL.”
3.6.1.3 Stands Deleted
Page 65 of 125
NRL, Job A151, Annexure-AA
Required informations for transit Insurance of goods dispatch to the underwriter.
Insurance Policy No. & Company Details:
a) Seller shall advise by E-Mail/Fax, dispatch particulars, immediately on dispatch indicating the particulars in following manner, to the underwriter at following address for covering the Transit risks against the Policy
Sl.No Transit Insurance 1. Policy No. (To be filled by NRL) 2. Purchase Order No. 3. Item & Value 4. Date of LR/Transporter’s Name 5. Despatch Point 6. Destination 7. GC Note & Date 8. Invoice No. & Date 9. Invoice Value 10. No. of Packages 11. Gross weight of material 12. Net weight of material
b) Insurance Company
(To be filled by NRL)
Tel. Fax Nos. E-mail:
c) Detail of contact person.
(To be filled by NRL)
Page 66 of 125
Client : NRL Project: WAX Project JOB NO. : A151
Proforma of Letter of Authority for Attending Unpriced Bid Opening / and Priced Bid Opening
No. Date:
ENGINEERS INDIA LIMITED 1, Bhikaiji Cama Place R.K. Puram, New Delhi 110066(India)
Attn . Mr. P.K. KHURANA, DGM (C&P)
Dear Sirs,
We……………………………………..hereby authorise following representatives (s) to attend the Pre bid conference/ unpriced bid opening / and priced bid opening against your RFQ No.: ……………………………………. / for Item …………………………………….……………
1. Name & Designation ………………………………Signature ………………………….. 2. Name & Designation ……………………………… Signature …………………………
We confirm that we shall be bound by all and whatsoever our representative (s) shall commit.
Yours faithfully,
Signature …………………………… Name & Designation ………………. For & on behalf of ………………….
Note :
This Letter of Authority should be on the letter head of the bidder and should be signed by a person competent and having the power of attorney to bind the bidder.
Page 67 of 125 PROFORMA OF BANK GUARANTEE FOR INDIGENOUS PURCHASE (PERFORMANCE)
This deed of Guarantee made this ______.day of ______. by ______. Company registered under ______and having its registered office at ______. and wherever the context so requires includes its successors and assigns (hereinafter called "The Surety") for the favour of M/s Numaligarh Refinery Limited, a company under Public Sector, registered under Indian Companies Act of 1956 having its registered office at 147-Udayan, R.G.Baruah Road, Guwahati-781005 wherever the context so requires includes its successors and assigns (hereinafter called as "The Company").
WHEREAS
1. The Company has placed an Order No. ______Dated ______(hereinafter referred to as "the order") with M/s ______a company registered under Indian Companies Act 1956 having its registered office at ______. and whereas the context so requires includes its successors and assigns (hereinafter called or referred to as "the Supplier".
2. Under the terms of the order, the Supplier is required to furnish the Company at his own cost a Bank Guarantee for an amount of Rs. ______, being the amount equivalent to ______percentage of the total value of the order for fulfilling the contract.
3. The Surety at the request of the Suppliers, agreed to issue Bank Guarantee in terms of the said order on behalf of the Supplier and the Company has agreed to accept the same. It is hereby stipulated and agreed that the Supplier shall repair or replace free of cost Equipment, Machinery, its parts and components found defective on account of workmanship or defective material or inferior manufacturer, as mentioned in Warranty and Guarantee Clause of the Order for period of _____ from the date of commissioning/installation OR from the date of delivery.
4. The Surety binds himself to pay to the extent of ______Rs. ______in case of failure on the parts of the Supplier to perform this Guarantee provided the Company informs the Surety in writing to this effect.
5. Notwithstanding anything contained hereinafter the liability of the Surety in respect of this Guarantee is restricted to Rs. ______. (Rupees ______only) and it will remain in force till ______. This Guarantee will remain in force upto ______. in the first instance. However, if the contract for which this Guarantee is given is not completed or fully performed, the Surety (Bank) hereby agrees to further extend the Guarantee till such time as is required to fulfil the contract.
6. The Surety shall not be discharged or released from this Guarantee by any arrangement between the Company and the Supplier with or without the consent of the Surety or by any alteration in the obligation of the parties or by any indulgence, forbearance, whether as to payment, time performance or otherwise.
In witness whereof the said Surety Subscribed and set its name and seal hereupto ______the day.
***
Page 68 of 125 PROFORMA OF BANK GUARANTEE FOR IMPORTED PURCHASE (PERFORMANCE)
Dear Sirs,
In consideration of the M/s Numaligarh Refinery Limited, 147-Udayan, R.G.Baruah Road, Guwahati - 781005, India (hereinafter called the Company which expression shall include its successors and assigns) having awarded to M/s (Name)...... Constitution...... (address)...... (hereinafter referred to as "The Supplier" which expression shall wherever the subject or context so permits include its successors and assigns) a supply contract in terms inter-alia, of the Company(s) letter No...... dtd...... and the General Purchase Conditions of the Company and upon the conditions of supplier's furnishing for the performance of supplier's obligations and/or discharge of supplier's liability under and/or in connection with the said supply contract up to a sum of (in figures) ...... (in words) ...... (only) amounting to 10% (ten percent) of the total contract value.
We (name)...... (Constitution)...... (hereinafter called the Bank which expression shall include its successors and assigns) hereby jointly and severally undertake and guarantee to pay the Company in (currency) forthwith on first demand in writing and without protest or demur any and all moneys anywise payable by the Supplier to the Company under, in respect or in connection with the said supply contract inclusive of all the Company's losses and damages and costs (inclusive between attorney and client), charges and expenses and other moneys anywise payable in respect of the above specified in any notice of demand made by the Company to the Bank with reference to this guarantee upto an aggregate limit of (in figures) ...... (in words) ...... only.
And the Bank hereby agrees with the Company that : i) The guarantee/undertaking shall be a continuing Guarantee/Undertaking and shall remain valid and irrevocable for all claims of the Company and liabilities of the Supplier arising upto and until midnight of......
ii) This Guarantee/Undertaking shall be in addition to any other guarantee or security whatsoever that the Company may now or at any time any wise have in relation to the Supplier's obligations/liabilities under and/or in connection with the said supply contract and the Company shall have full authority to take recourse to or reinforce this security in preference to the other security(ies) at its sole discretion, and no failure on the part of the Company in enforcing or requiring enforcement of any other security shall have the effect of releasing the Bank from its full liability hereunder.
iii) The Company shall be at liberty without reference to the Bank and without affecting the full liability of the Bank hereunder to take any other security in respect of the Supplier's obligations and/or liabilities under or in connection with the said supply contract, and to vary the terms vis-a-vis the supplier of the said supply contract or to grant time and or indulgence to the supplier or to reduce or to increase or otherwise vary the prices of the total contract value or to release or to forebear from enforcement of all or any of the obligations of the supplier under the said supply contract and/or the remedies of the Company under any other security (ies) now or
Page 69 of 125 hereinafter held by the indulgence /or arrangements with the supplier or release or forbearance whatsoever which under the laws relating to securities shall but for these Provisions have the effect of releasing the Bank from its full liability to the Company hereunder or of prejudicing rights of the Company against the Bank. iv) This guarantee/undertaking shall not be determined or affected by the liquidation or winding up dissolution or change of constitution or insolvency of the supplier but that in all respects and for all purpose be binding and operative until payment of all moneys payable to the Company in terms hereof. v) The Bank hereby waive all rights at any time inconsistent with the terms of this Guarantee/Undertaking and the obligations of the Bank in terms thereof shall not be any wise affected or suspended by reason of any dispute or dis putes having been raised by the supplier (Whether or not pending before any Arbitrator Officer, Tribunal or Court) or any denial of liabilities by the supplier or any other order of communication whatsoever by the supplier stopping or preventing or purporting to stop or prevent any payment by the Bank to the Company in terms hereof. vi) The amount stated in any notice of demand addressed by the Company to the Bank as liable to be paid to the Company by the supplier or as suffered or incurred by the Company on account of any losses or damages of costs, charges and/or expenses shall as between the Bank and the Company be exclusive of the amount so liable to be paid to the Company or suffered or incurred by the Company, as the case may be, and payable by the Bank to Company in terms hereof. v) Not withstanding anything contained herein above, unless a claim or demand under this guarantee is made against the bank within three months from the date of expiry of the Guarantee, all the rights of the company under this guarantee shall be forfeited and the bank shall be released and discharged from all liability hereunder unless this guarantee shall have been previously extended.
Page 70 of 125 NUMALIGARH REFINERY LIMITED
GUARANTEE AGAINST PROGRESSIVE PAYMENT
This Deed of Guarantee made this ______day of ______between ______and wherever the context so required includes its successors and assignees hereinafter called “the Surety” and M/s Numaligarh Refinery Limited an existing company within the companies Act, 1956, having its Registered Office at 122A, G.S. Road, Christianbasti Guwahati-781 005, Assam and wherever the context so required includes its successors and assignees, hereinafter called “the employer”.
Whereas M/s ______a company Registered under the companies Act,1956 having its Registered Office at ______(wherever applicable) and wherever the context so requires includes its successors and assignees, hereinafter called “the Contractor” has undertaken to …….…………………….on the terms and conditions mentioned in the Letter/Telex/Fax of Intent/ Purchase Order No. …………………..……. dated ………..…………. addressed by employer to contractor hereinafter referred to as “the said contract”
And whereas the Employer has agreed to make an advance of Rs. ______(Rupees ______) being ___% (percent) value of the order on ………………………………………………………………hereinafter referred to as “the said advance” to the contractor carrying no interest.
AND WHEREAS the Contractor has agreed with the employer authorizing him to deduct the said advance under the terms of the said contract from the amount that becomes due and payable to the contractor as per the terms and conditions described under the clause “Terms and Conditions of payment” of the purchase order on proper execution of the order.
Now this deed witnesseth that in consideration of the said advance or any balance thereof made by the employer to the Contractor, the surety hereby GUARANTEES the payment of the said advance by the Contractor and undertakes to pay the employer on demand the said sum of Rs. …………..…… subject to the following conditions. a) “Surety hereby gives an irrevocable guarantee and declares that its liability under this bond shall extend to the payment of the whole amount viz. Rs. ______paid as advance against ………………………………………… as referred to above as “the said advance”. b) This guarantee shall remain in force and effect so long as the said advance or any part thereof remains outstanding and shall expire and become ineffectual only after the recovery of entire sum of Rs. ………………..covered by the Guarantee and upon intimation thereof being given by the employer to the Surety, in which event, the surety shall be discharged by the employer. c) The Surety shall not be discharged or released from the Guarantee by any arrangement made between the employer and the Contractor with or without the consent of the Surety or by any alteration in the obligations of the parties or by any indulgence forbearance, whether as to payment, performance or otherwise. d) The guarantee shall come into force from the date contractor receives from the employer the said advance.
1 Page 71 of 125
e) Notwithstanding anything stated above, the liability of the Surety under the Guarantee is restricted to Rs. ………………….. (Rupees ……………………………..) and this guarantee will remain in force up to ……………….in the first instance. However, if the contract for which this guarantee is given is not completed or fully performed the Surety (Bank) hereby agrees to further extend the Guarantee till such time as is required to fulfill the contract.
Place : Authorised Signatory of Banker Date :
2 Page 72 of 125 This drawing and design it covers are property of ENGINEERS INDIA LIMITED. They are merely loaned on the borrower's express agreement that it will not be reproduced, copied, exhibited nor used except in the limited way and private use permitted by written consent given by the lender to the borrower for the intended use. EIL-1641-515 Rev.0 A4-210x297 EIL - 588 A - 216 x 279 ENGINEERS INDIALIMITED 5. 4. 3. 2. 1. ITEM: Notes : JOB NO. MR Category:II A151 REV. C B VENDOR CODE (RFQ). Material tobedeliveredat(jobsite)NRL,ASSAMwithinthedeliveryperiodspecifiedin"RequestForQuotation" offers withdeviationsarelikelytobesummarilyrejected. Vendors arerequiredtoquotestrictlyaspertechnicalspecifications/notesstipulatedinthematerialrequisition.The requisition alongwiththerevisedpagesshallbeconsideredinitsentiretyforcontractualpurposes. When revisedpagesonlyareissued,theshallformpartoforiginalRequisition.The When aRequisitionisrevised,onlytherevisedpagesmaybeissued. considered forcontractualpurposes. The natureoftheRevisionisbrieflystatedin"Details"columnbelow,Requisitionitsentiretyshallbe This pageisarecordofalltheRevisionsthisRequisition. NEW DELHI This isasystemgeneratedapproveddocumentanddoesnotrequiresignature FITTINGS MATERIAL REQUISITION(TOPSHEET) Page 73 of125 18/11/2013 14/11/2013 AREA 090 UNIT/ DATE (Always quotethisdocumentnumbergivenbelowasreference) CENTRE COST WD Client: Project: BY RP RP MR CODE DOCUMENT NUMBER DOC NRL WAX PROJECT
CHK. PKA PKA 3315 SR.NO. 2. ->OnlyRevisedPagesareIssued 1. ->EntireRequisitionIssued Issue Status VENDOR NAME APPD. MI MI REV C (Fill 1or2frombelowinthisbracket) REVISED &ISSUEDFORBIDS REVISED &ISSUEDFORBIDS 18/11/2013 A151-090-WD-MR-3315 DATE Requisition No. DETAILS Page 1of 3 ORIGINATING DIVN./DEPT 16/43 [ ] Rev C This drawing and design it covers are property of ENGINEERS INDIA LIMITED. They are merely loaned on the borrower's express agreement that it will not be reproduced, copied, exhibited nor used except in the limited way and private use permitted by written consent given by the lender to the borrower for the intended use. EIL-1641-515 Rev.0 A4-210x297 EIL - 588 A - 216 x 279 SR. NO ENGINEERS INDIALIMITED 7 6 5 4 3 2 1 NEW DELHI SERVICES (AXN1,AXN2&AXN3) REQUIREMENTS FORWETH2S REQUIREMENTS ADITIONAL TECHNICAL REQUIREMENTS FROMSUPPLIERS SPECIFICATION FORDOCUMENTATION FROM BIDDERS MANAGEMENT SYSTEMREQUIREMENTS SPECIFICATION FORQUALITY FITTINGS FORGED, SEAMLESSANDWELDED INSPECTION &TESTPLANFOR SUPPLIER'S WORK IDENTIFICATION (PMI)AT POSITIVE MATERIAL STANDARD SPECIFICATIONFOR SCREWED FITTINGS WELDED, SOCKETWELDEDAND TECHNICAL NOTESFORBUTT Page 74 of125 DOCUMENT TITLE LIST OFATTACHMENT Client: Project: NRL WAX PROJECT A151-090-16-43-ATR- A151-6-44-0083 6-78-0003 6-78-0001 6-81-0005 6-81-0001 6-44-0054 DOCUMENT NO. 3315 A151-090-WD-MR-3315 Requisition No. Page 2of 3 NO. 1 B 0 0 4 2 4 REVISION 18/11/2011 14/11/2013 04/06/2009 04/06/2009 15/07/2011 20/10/2011 04/07/2008 DATE Rev C This drawing and design it covers are property of ENGINEERS INDIA LIMITED. They are merely loaned on the borrower's express agreement that it will not be reproduced, copied, exhibited nor used except in the limited way and private use permitted by written consent given by the lender to the borrower for the intended use. EIL-1641-515 Rev.0 A4-210x297 EIL - 588 A - 216 x 279 SR.NO. ENGINEERS INDIALIMITED Item Description: Item Description: Item Description: Item Description: Item Description: Item Description: Item Description: Item Description: 9 8 7 6 5 4 3 2 1 NEW DELHI *PS0400ZREDLAE27A *PS0300SR1402E27A WL602D3Z005ZZZZZZ WK602D3Z104ZZZZZZ WNH026ZZ708190410 WVG684ZZ011180919 WRG684ZZ708190510 WEG684ZZQ0510ZZZZ WEG684ZZQ0410ZZZZ Page 75 of125 ITEMCODE LINE NO.4"-P-19-1406-E27A-IT-A 120 ,X3INCH,SCH160,45DEGBRANCH,MNF'STD,AXN2, LATERAL REDUCING,BW,ASTMA234GRWPB,4.0INCH,SCH 1D, AXN2,LINENO.3"-P-19-1402-E27A-IT ELBOW.90, 3.0INCH,S160,B-16.9,ASTMA234GR.WPB,BW, CPLNG.LH, B-16.11,ASTMA105,SW,6000 CPLNG.HALF, B-16.11,ASTMA105,SW,6000,IBR SWAGE.CONC, BS-3799,ASTMA105,PBE,H2 REDUC.ECC, B-16.9,ASTMA234GR.WPB,BW T.RED, B-16.9,ASTMA234GR.WPB,BW,H2 T.EQUAL, B-16.9,ASTMA234GR.WPB,BW,AXN2 Client: Project: 0.75 INCH 0.5 INCH INCH, S160 1.5 INCH,XS,0.5 INCH, XS 3.0 INCH,STD,2.0 INCH, S160 1.5 INCH,XS,0.75 0.75 INCH,S160 0.5 INCH,S160 MR ATTACHMENT DETAIL DESCRIPTION NRL WAX PROJECT QTY. 81 NOS 1 NOS 2 NOS 3 NOS 7 NOS 4 NOS 3 NOS 2 NOS 5 NOS A151-090-WD-MR-3315 U. RATE Requisition No. Page 3of 3 TOT.VALUE CDD Rev C Page 76 of 125 Page 77 of 125 Page 78 of 125 Page 79 of 125 Page 80 of 125 Page 81 of 125 Page 82 of 125 Page 83 of 125 Page 84 of 125 STANDARD SPECIFICATION STANDARD SPECIFICATION No. 151fRiseA ENGINEERS FOR POSITIVE MATERIAL si at efaleg INI NA LIMITED 6-81 -0001 Rev. 2 tg /A “nul Ina. Lnden.,), IDENTIFICATION (PMI) AT SUPPLIER S WORKS Page I of 8
c 1T covingii 4 ,flcomoict) TIPTth LI 111 f 6g itta-vr
STANDARD SPECIFICATION FOR POSITIVE MATERIAL IDENTIFICATION (PMI) AT SUPPLIER S WORKS
40D ., 15,
2 20.10.11 REVISED AND RE-ISSUED AKC DM
1 15.07.08 REVISED AND RE-ISSUED NKR SSL SKP VC 0 07.12.00 ISSUED AS STANDARD SPECIFICATION AKC AKB AKB MI Standards Standards Rev. Prepared Checked Committee Bureau Purpose No Date by by Convenor Chairman Approved by
Formal No. 8-00-0001-F1 Rev. 0 Copyright EIL — All rights reserved
Page 85 of 125 STANDARD SPECIFICATION STANDARD SPECIFICATION No. 151M-ae? le. ENGINEERS FOR POSITIVE MATERIAL imegver INDIA LIMITED 6-81-0001 Rev. 2 yin eRaWanJelwill Govl of India Undertakno IDENTIFICATION (PM I) AT SUPPLIER S WORKS Page 2 of 8
Abbreviations:
API American Petroleum Institute AS Alloy Steel LSTK Lump Sum Turn Key PMI Positive Material Identification Sch Schedule SS Stainless Steel TPI or TPIA Third Party Inspection Agency
Inspection Standards Committee
Convenor: Mr.AK Chaudhary
Members: Mr. SS Lotay Mr. SC Gupta Mr. RK Singh Mr. Rajeev Kumar Mr. Anoop Goel Mr. G Suresh Mr. G Poornachandra Rao Mr. MP Jain (Projects)
Format No. 8-00-0001-F1 Rev. 0 Copyright EIL — All rights reserved Page 86 of 125
STANDARD SPECIFICATION STANDARD SPECIFICATION No. 151M4e?- fte ENGINEERS FOR POSITIVE MATERIAL Ogrir tfigtegW INDIA LIMITED 6-81-0001 Rev. 2 Gorl of India undertaking} IDENTIFICATION (PMI) AT SUPPLIER S WORKS Page 3 of 8
CONTENTS
1.0 SCOPE 4 2.0 REFERENCE DOCUMENTS 4 3.0 DEFINITIONS 4 4.0 PMI EXAMINATION 5 5.0 ACCEPTABLE METHODS FOR PMI 5 6.0 EXTENT OF PMI EXAMINATION 6 7.0 RECORDING AND DOCUMENTATION 7 8.0 MARKING 7
Format No. 8-00-0001-F1 Rev. 0 Copyright EIL —All rights reserved Page 87 of 125 STANDARD SPECIFICATION STANDARD SPECIFICATION No. ft/ ENCJNEERS FOR POSITIVE MATERIAL INDIA LIMITED 6-81-0001 Rev. 2 beire,altateg ‘60 - -1 IDENTIFICATION (PMT) AT SUPPLIER S WORKS Page 4 of 8
1.0 SCOPE
1.1 This specification applies to the requirements for Positive Material Identification (PMI) to be performed at the Supplier s works on Metallic Materials procured either directly by the Owner/EIL/ LSTK contractor or indirectly through the sub-Suppliers.
1.2 Any post order deviation from this specification must be approved by Owner/EIL in the Deviation/ Waiver Permit format (No. 5-0000-0180-F1) enclosed with Material Requisition.
1.3 This specification covers the procedures and methodology to be adopted to assure that the chemical composition of the material is consistent with the material specifications as specified in purchase documents using Alloy Analyzer at the time of final inspection before dispatch.
1.4 The scope of this specification shall include but shall not be limited to Positive Material Identification (PMI) to be performed on Materials listed below:
1.4.1 For alloy Steel materials as below: Alloy Steel Pipes including Clad Pipes Alloy Steel Flanges Forgings Alloy Steel Fittings including Clad Fittings Alloy Steel Fasteners Alloy Cast Forged steel valves Alloy Steel Instrumentation Items (Control Valves, Safety Valves etc.) Longitudinal Pipe Fittings Welds. Gaskets (for Ring Type Joints)
1.4.2 For Carbon Steel materials as below: All Carbon Steel Piping items under NACE or HIC or H2 Carbon Steel flanges and valves (Rating 900# and above) Carbon Steel Pipes fittings for following thicknesses: Size 1"- 2" NB : Sch 160 above Size 3" NB : Sch XS above Size 4" - 12" NB : Sch 120 above
Following items shall be excluded from scope of PMI examination.
Gaskets other than for Ring Type Joints Internal Components of Valves
1.5 All grades of material supplies including Stainless Steels shall be liable for PMI test at site. In case of any defective materials being found at site, the Supplier shall be responsible to effect replacement of such defective materials at project site without any delays to the satisfaction of EIL site RCM (Resident Construction Manager).
2.0 REFERENCE DOCUMENTS
2.1 API Recommended Practice 578 (First Edition, May 1999) - Material Verification Program for New and Existing Alloy Piping Systems.
3.0 DEFINITIONS
3.1 Supplier: Any Supplier or Manufacturer on whom an order is placed for the supply of referred items. This definition shall also include any sub-Supplier or manufacturer on whom a sub-order is placed by the Supplier.
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STANDARD SPECIFICATION STANDARD SPECIFICATION No. SaIRCIELM—; ENGINEERS FOR POSITIVE MATERIAL 6-81-0001 Rev. 2 Par taiReZ VW INDIA LIMITED IDENTIFICATION (PM I) AT SUPPLIER S WORKS Page 5 of 8
3.2 Inspection Lot: A group of items offered for inspection covered under same size, Heat and Heat treatment lot.
3.3 Alloy Material: Any metallic material (including welding filler materials) that contains alloying elements such as chromium, nickel, molybdenum or vanadium, which are intentionally added to enhance mechanical or physical properties and/or corrosion resistance.
4.0 PMI EXAMINATION
4.1 The Supplier shall submit a procedure of PMI to comply with the requirements of this Specification Approval of PMI Procedure shall be obtained from Owner/EIL/TPIA prior to commencing manufacture/ inspection of product.
4.2 PMI examination of materials is independent of any certification, markings or colour coding that may exist and is aimed at verifying that the alloy used are as per specified grades.
4.3 The Supplier shall identify all incoming alloy materials and maintain full traceability of all alloy materials, including all off-cuts. Transfer of identification marks shall be undertaken prior to cutting to ensure maintenance of identification on off-cuts.
4.4 The Supplier shall ensure that all alloy materials are segregated and stored in separately identified locations to prevent the mix up of materials of different alloy specifications or alloy material with carbon steel. Non ferro-magnetic materials shall be segregated at all times from ferro-magnetic materials.
4.5 PMI examination is subject to surveillance inspection by Owner/EIL/TPIA.
5.0 ACCEPTABLE METHODS FOR PMI
5.1 The method used for PMI examination shall provide a quantitative determination of the alloying elements like chromium, nickel, molybdenum or vanadium in Alloy Steel items.
5.2 Instruments or methods used for PMI examination shall be able to provide quantitative, recordable, elemental composition results for positive identification of alloying elements present.
5.3 The acceptable instruments for alloy analyzer shall be either "Portable X-Ray fluorescence" or "Optical Emission" type each capable of verifying the percentage of alloy elements within specified range.
5.4 Chemical spot testing, magnets, alloy sorters and other methods using eddy current or triboelectric testing methods are not acceptable for PMI examination.
5.5 The PMI instrument used shall have the sensitivity to detect the alloying elements in the specified range.
5.6 All PMI instruments shall have been serviced within a 6 month period of the time of use to verify the suitability of batteries, sources etc., and the data of the last service shall be stated on the PMI Report Form (Sample enclosed).
5.7 Each analyzer must be calibrated according to the manufacturer s specification at the beginning and end of each shift. Instrument must be checked against known standard for each alloy type to be inspected during the shift.
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STANDARD SPECIFICATION STANDARD SPECIFICATION No. ISillaZreqe ENGINEERS FOR POSITIVE MATERIAL s Ig7e2eg W INDIA UMITED 6-81-0001 Rev. 2 Govt a Inaa Undenakingi IDENTIFICATION (PMI) AT SUPPLIER S WORKS Page 6 of 8
5.8 Certified samples, with full traceability, of a known alloy materials shall be available for use as a random spot check on the instrument calibration.
5.9 The surfaces to be examined shall be prepared by light grinding or abrasive paper and solvent cleaner. Evidence of Arc burn resulting from examination shall be removed by light grinding or abrasive paper. No permanent marks, which are injurious to the usage of product in service, are acceptable.
5.10 Alloy Steel ring type joint Gaskets shall be inspected by using portable X-Ray fluorescence instrument.
5.11 Testing shall be done as per the procedures outlined by the manufactures of alloy analyzer being used. Modification of these procedures if any must be approved by Owner/EIL.
5.12 The persons performing PMI shall demonstrate their capabilities to the satisfaction of Owner/EIL/TPIA visiting engineer. If the Supplier has qualified operator on their rolls, he may perform the examination. Otherwise PMI examination shall be sub-contracted to an independent testing agency approved by EIL.
5.13 Whenever material is identified as not meeting requirements by the visiting engineer a rejection note shall be issued.
6.0 EXTENT OF PMI EXAMINATION
Following sampling plans shall be applicable for PMI examination of various items.
Flanges, Fittings 100% Valves, RTJ Gaskets
Pipes 100% (for pipes procured from traders).
2 random samples drawn from each Size/Heat/Lot (for pipes procured directly from mills) C. Fasteners
Lot Size Sample Size
Upto 100 2% (Min 2) 101 to 500 1% (Min 3) 501 and above 0.5% (Min 5)
Note:
For Welded Pipes and Fittings, PMI shall be performed on Base Metal as well as weldments.
Whenever any sample drawn to PMI test on the basis of percentage selection in B C above, fails to meet specification requirements, 100% of items of lot shall be tested for PMI.
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STANDARD SPECIFICATION STANDARD SPECIFICATION No. i.311-aelti. ENGINEERS ogrir EiRtegi INDIA LIMITED FOR POSITIVE MATERIAL 6-81-0001 Rev. 2 IA Go at India Undertaking) IDENTIFICATION (PMI) AT SUPPLIER S WORKS Page 7 of 8
7.0 RECORDING AND DOCUMENTATION
The results of PMI examination shall be recorded in a Report Format as enclosed with this specification.
8.0 MARKING
8.1 All alloy materials tested by PMI shall be identified using either of the following methods by indicating "PMI OK"
Bar Code/Hologram Sticker A low stress stamp marking
Format No. 8-00-0001-F1 Rev. 0 Copyright EIL — All rights reserved Page 91 of 125 STANDARD SPECIFICATION STANDARD SPECIFICATION No. 012-aelie ENGINEERS FOR POSITIVE MATERIAL st"ar, Reg W INDIALIMTED 6-81-0001 Rev. 2 GOA Of India undertakng) IDENTIFICATION (PMI) AT SUPPLIER S WORKS Page 8 of 8
POSITIVE MATERIAL IDENTIFICATION REPORT Page of BULK MATERIALS
Project: Client Job No.
PMI Report No. Supplier/Sub-Supplier
Purchase Order No. Testing Agency
Purchase PMI Location Requisition No:
Bulk Item Type (as per Requisition)
Material Specification/Grade
Number of items in Lot
Requisition Item No./ Description Major content, Weight Percent Remarks Accept/Reject
Element Cr Mo Ni V
Specified Range
Actual observations
Instrument Type / ID
Last Service Date Inspection Agency Witnessed By
Format No. 8-00-0001-F1 Rev. 0 Copyright EIL — All rights reserved Page 92 of 125 INSPECTION AND TEST PLAN STANDARD SPECIFICATION No. k_71 ei ENGINEERS 6-81-0005 Rev. 5 51:gar INDIA LIMITED FOR lafgregeremrean,,.., IA Govt of Ind. UndeddkInd) FORGED, SEAMLESS & WELDED FITTINGS Page 1 of 6
04, 1.1141 -cf-4 tt‘4
.1 -taTur atrteTur INSPECTION AND TEST PLAN FOR FORGED, SEAMLESS & WELDED FITTINGS
UA: C 4441t 5. 17.06.2013 REVISED AND RE-ISSUED TKK RKS 4 SCG DM
4 15.07.2011 REVISED AND RE-ISSUED TKK SCG AKC DM
3 30.06.2010 REVISED AND RE-ISSUED RKB VKJ SKP ND
SS MVKK VC 2 31.01.2008 REVISED AND RE-ISSUED CS
SPS SY SKG 1 30.06.2004 REVISED AND ISSUED FOR IMPLEMENTATION MS Standards Committee Standards Bureau Rev. Prepared Checked Convenor Chairman Date Purpose by by No. Approved by
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Page 93 of 125 INSPECTION AND TEST PLAN STANDARD SPECIFICATION No. ,5-1faeiti71 ENGINEERS 5fgur lagteg INDIA LIMITED FOR 6-81-0005 Rev. 5 ofrWm evomvoav.loos.o IA Govt al India Undertaking) FORGED, SEAMLESS & WELDED FITTINGS Page 2 of 6
Abbreviations:
CEIL Certification Engineers International Limited MRT Mechanical Run Test CIMFR Central Institute of Mining & Fuel Research NDT Non Destructive Testing CE Carbon Equivalent NPSH Net Positive Suction Head DFT Dry Film Thickness PO Purchase Order DPT Dye Penetrant Testing PESO Petroleum Explosive Safety Organization DHT De-hydrogen Heat Treatment PQR Procedure Qualification Record ERTL Electronics Regional Test Laboratory PR Purchase Requisition FCRI Fluid Control Research Institute PMI Positive Material Identification HT Heat Treatment RT Radiography Testing HIC Hydrogen Induced Cracking SSCC Sulphide Stress Corrosion Cracking ITP Inspection and Test Plan TC Test Certificate IP Ingress Protection TPI or TPIA Third Party Inspection Agency IHT Intermediate Heat Treatment UT Ultrasonic Testing IC Inspection Certificate VDR Vendor Data Requirement IGC Inter Granular Corrosion WPS Welding Procedure Specification MPT/MT Magnetic Particle Testing WPQ Welders Performance Qualification MTC Material Test Certificate
Inspection Standards Committee
Convenor : Mr. S C Gupta
Members: Mr. R.K. Singh Mr. Rajeev Kumar Mr. Himangshu Pal Mr . Neeraj Mathur Mr. T Kamalakannan Mr. Deepak Gupta (Project) Mr. Mayank Jain
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Page 94 of 125
INSPECTION AND TEST PLAN STANDARD SPECIFICATION No. ENGINEERS INDIA LIMITED FOR 6-81-0005 Rev. 5 • ($TA elecnre int,Aenki) (A Govt of India Undertaking) FORGED, SEAMLESS & WELDED FITTINGS Page 3 of 6
1.0 SCOPE
This Inspection and Test Plan covers the minimum testing requirements of Forged, Seamless & Welded Fittings.
2.0 REFERENCE DOCUMENTS
PO/PR/Standards referred therein/ Job specifications /Approved documents.
3.0 INSPECTION AND TEST REQUIREMENTS
SCOPE OF INSPECTION SL QUANTUM OF STAGE/ ACTIVITY CHARACTERISTICS RECORD SUB NO. CHECK SUPPLIER EIL/TPIA SUPPLIER
1.0 Procedure
Procedure 1.1 Heat Treatment / NDT Documented Procedures 100% - H R Documents
Welding Parameters & WPS,PQR W- New 1.2 WPS,PQR & WPQ 100% - H Qualification &WPQ R- Existing
2.0 Material Inspection
Mill test Raw Material Identification certificate, Chemical and Mechanical 2.1 (Billets, Rounds, Pipes, Coil, Plates, 100% Supplier's - H R Properties etc.) Inspection Report
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Page 95 of 125 INSPECTION AND TEST PLAN STANDARD SPECIFICATION No. zi ENGINEERS fg-ar lages w INDIA LIMITED FOR 6-81-0005 Rev. 5 IA Govt of India Undertaking) FORGED, SEAMLESS & WELDED FITTINGS Page 4 of 6
SCOPE OF INSPECTION SL QUANTUM OF STAGE/ ACTIVITY CHARACTERISTICS RECORD SUB NO. CHECK SUPPLIER EIL/TPIA SUPPLIER
3.0 In Process Inspection
Forming & Welding Supplier's 3.1 Forming &Welding 100% - H - Parameters records Inspection Ferrite Check Of SS Welds 3.2 % Ferrite Check 100% Report - H R (If Applicable) Stress Reliving, Normalising, Heat Treatment Tempering, Solution HT chart / 3.3 100% - H R Annealing, Stabilization Heat Report Treatment etc. as applicable NDT Surface & Internal As per PR/Purchase NDT 3.4 - H R As Applicable Imperfections Specification Reports
Product Chemical, Test H Mechanical, Impact, IGC and 100% - H 3.5 Identification of Test Samples Reports (Note-1) Other test as applicable
As per PR/Purchase Test Product Analysis Chemical Composition - H R 3.6 Specification Reports
Destructive Testing Mechanical, Impact, IGC Test H 3.7 100% - H and Other test as applicable Reports (Note-1)
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Page 96 of 125 INSPECTION AND TEST PLAN STANDARD SPECIFICATION No. ■31 ENGINEERS LO, Rgreg INDIA LIMITED FOR 6-81-0005 Rev. 5 (A Gov( of India Uoderlak,A91 FORGED, SEAMLESS & WELDED FITTINGS Page 5 of 6
SCOPE OF INSPECTION SL QUANTUM OF STAGE/ ACTIVITY CHARACTERISTICS RECORD SUB NO. CHECK SUPPLIER EIL/TPIA SUPPLIER Inspection Galvanizing Integrity Of Galvanised 3.8 100% Report - H - (If Applicable) Coating
4.0 Final Inspection
Size, Thickness / Schedule, Inspection RW Visual and Dimension Dimensions, Surface quality, 100% - H 4.1 Repo rt (Note-1) Marking, etc. As Per EIL Spec. PMI Check Inspection Chemical Check 6-81-0001 - H RW 4.2 report
Stamping of Fittings Stamping Of Accepted Inspection H 4.3 Final Stamping which are witnessed - H Fittings Report (Note-1) by EIL/TPIA.
5.0 Painting
Rust Preventive Coating & Color Visual & Color Coding as Inspection 5.1 100 % - W - Coding applicable Report
6.0 Documentation & IC
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SCOPE OF INSPECTION SL QUANTUM OF STAGE/ ACTIVITY CHARACTERISTICS RECORD SUB NO. CHECK SUPPLIER EIL/TPIA SUPPLIER Review of Stage Inspection Documentation & Inspection Supplier 6.1 Reports / Test Reports & 100% - H H Certificate(IC) TC & IC Issue of IC
Legend: H- Hold (Do not proceed without approval), P-Perform, RW - Random Witness (As specified or 10% ( min.1 no. of each size and type of Bulk item)), R- Review, W-Witness (Give due notice, work may proceed after scheduled date).
NOTES (As applicable): 1. For Non NACE & Non Hydrogen service Carbon Steel Fittings up to size 14" will be accepted on review of Supplier Test Certificates. Supplier Test Certificate to be reviewed by EIL/TPIA. 2. This document describes the generic test requirements. Any additional test or Inspection scope if specified in contract documents shall also be applicable.( unless otherwise agreed upon) 3. Acceptance Norms for all the activities shall be as per PO/PR/STANDARDS referred there in /Job Specification /Approved Documents. 4. For orders placed on stockist, items shall be accepted based on manufacturer's TC with EN10204 type 3.2 certification from EIL approved suppliers.
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REQUIREMENTS FOR WET H2S SERVICES (AXN1, AXN2 & AXN3) APPLICABLE TO CARBON STEELS
PROJECT : WAX PROJECT
OWNER : NRL
JOB NO. : A151
REVISED & ISSUED AS JOB 1 18.11.11 RP PKA MI SPECIFICATION 0 01.08.11 ISSUED AS JOB SPECIFICATION RP PKA MI Rev. Prepared Checked Approved Date Purpose No by by by
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1.0 GENERAL
This document defines job specific requirements for NACE items under AXN1, AXN2 & AXN3 for Carbon Steels.
2.0 REQUIREMENTS OF ‘AXN1’, ‘AXN2’ AND ‘AXN3’ ITEMS APPLICABLE TO CARBON STEELS
2.1 All „AXN1‟ Carbon steel items shall meet the following requirements:
a) Requirements as per NACE MR0103 b) Requirements for Carbon Steels „Wet H2S Resistant‟ as elaborated in this document.
2.2 All „AXN2‟ Carbon steel items shall meet the following requirements:
a) Requirements as per NACE MR0103 b) Requirements for Carbon Steels „Wet H2S Resistant‟ as elaborated in this document. c) Special requirements for Hydrogen service as given in Technical Notes for the item or as given in Job Spec A151-6-44-0082 for the item.
2.3 All „AXN3‟ Carbon steel items shall meet the following requirements:
a) Requirements as per NACE MR0103 b) Requirements of „Carbon Steels „HIC Resistant‟ as elaborated in this document.
3.0 REQUIREMENTS OF CARBON STEELS ‘WET H2S RESISTANT’
3.1 Following are the design requirements for Carbon Steels “Wet H2S resistant”: - Carbon steel must be fully Killed Carbon Steel type, - Hardness of the base metal shall be below 22HRC or 237 HB
- Ni content less than 1%, - Carbon content shall be 0.20% maximum, - CS base material shall be supplied in Normalized condition (or Quenched and Tempered), regardless of thickness, - Typical limitation of Carbon Equivalent are the following:
.Ceq < 0.42% for thicknesses below 2” .Ceq < 0.45% for thicknesses above or equal to 2” With Ceq = C + Mn/6 + (Cr + Mo + V)/5 + (Ni + Cu)/15
- Thermal Stress Relieving (PWHT) required for all welds, even if it is not required by code.
- Thermal Stress Relieving required for cold bend zones even if it is not required by code. Level of deformation may require recovery annealing to restore properties of steels.
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- Hardness of the production welds shall be lower than 200HB. This value uses to be slightly lower than the one defined for base metal (22HRC or 237HB) in order to anticipate potential non-homogeneity of certain weld deposits.
3.2 Wet H2S Resistant Carbon Steel for Plates and Welded pipes
All the specifications given in clause 3.1 are applicable and shall be supplemented by following limitations:
- Maximum allowable Phosphorus content 0.020% - Maximum allowable Sulfur content 0.015%
Welded pipes shall fulfill the same requirements as for plate material.
3.3 Wet H2S Resistant Carbon Steel for seamless piping
- Small and medium size process piping shall be seamless type.
All the specifications given in clause 3.1 are applicable and shall be supplemented by following limitations on impurities level:
- Maximum allowable Phosphorus content 0.030% - Maximum allowable Sulfur content 0.020%
3.4 Wet H2S Resistant Carbon Steel for flanges , fittings and accessories
All the specifications given in clause 3.1 are applicable and shall be supplemented by following limitations on impurities level:
- Maximum allowable Phosphorus content 0.030% - Maximum allowable Sulfur content 0.025%
4.0 REQUIREMENTS OF CARBON STEELS ‘HIC RESISTANT’
4.1 When „HIC‟ is specified, in addition to the recommendations relative to „Wet H2S resistant steels‟, the following requirements shall also be met:
- Carbon steel made by vacuum degassing process.
- Oxygen content less than 0.0025% (target being 0.0020%)
- It is required to pass the NACE standard TM0284-2003 (Evaluation of Pipeline and Pressures Vessels Steels for Resistance to Hydrogen-Induced Cracking) by using the acidified test solution A specified in NACE standard TM0177 (Laboratory Testing of Metals for Resistance to Sulfide Stress Cracking and Stress Corrosion Cracking in H2S environments) with :
Crack Length Ratio (CLR) ≤ 5 %
- Mill test reports shall include the values for the crack length ratio (CLR), crack sensitivity ratio (CSR) and crack thickness ratio (CTR) as defined in NACE standard TM-0284 and also carbon equivalent (Ceq).
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4.2 HIC Resistant Carbon Steel for Plates and Welded pipes
All the specifications given at clause 4.1 are applicable and shall be supplemented by following limitations on impurities level:
- Maximum allowable Phosphorus content 0.010% (target 0.008%) - Maximum allowable Sulfur content 0.002%
Welded pipes, if any, shall fulfill the same requirement as for plate material. .
4.3 HIC Resistant Carbon Steel for seamless piping
All the specifications given at clause 4.1 are applicable and shall be supplemented by
following limitations on impurities level:
- Maximum allowable Phosphorus content 0.010% (target 0.008%) - Maximum allowable Sulfur content 0.002% .
4.4 HIC Resistant Carbon Steel for flanges, fittings and accessories
All the specifications given at clause 4.1 are applicable and shall be supplemented by following limitations on impurities level:
- Maximum allowable Phosphorus content 0.025% - Maximum allowable Sulfur content 0.020%
Note- No HIC testing is required on casting and forging components. However, „Wet H2S resistant‟ requirements given at clause 3.1 and above limitations on impurities level shall be met.
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ADDITIONAL TECHNICAL REQUIREMENTS (FITTINGS- CAT-II)
B 14/11/13 ISSUED FOR BIDS RP PKA MI A 31/10/13 ISSUED FOR BIDS RP PKA MI Prepared Rev. No Date Purpose Checked by Approved by by
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ADDITIONAL TECHNICAL REQUIREMENTS (FITTINGS- CAT-II)
1. Vendor to note that bid evaluation may be carried out without any post-bid correspondence.
2. Vendor shall furnish quotations only for those items (as per Vendor’s enlistment with EIL) which he can supply as per MR specifications including fulfillment of Qualification Criteria as per MR.
3. If the bid does not include complete scope, technical /performance data, proven track record etc. required to be submitted with the bid, the offer shall be liable for rejection.
4. Bidder can quote for item no. 1 and 2, even if they are not enlisted in EIL for these sizes but enlisted for size 2” for similar items. Bidder shall furnish proven track record for the quoted items supplied in the past including Purchase order/Purchase requisition / Inspection release Note.
5. Bidder shall confirm compliance to the following documents attached with the requisition:
a) Additional Technical Requirements, A151-090-16-43-ATR-3315, Rev B. b) Technical Notes for Butt Welded, Socket Welded and Screwed Fittings, 6-44-0054, Rev 4. c) Standard specification for Positive Material Identification (PMI) at vendor’s work, 6-81-0001, Rev 2. d) Inspection and Test Plan for Forged, Seamless and Welded Fittings, 6-81-0005, Rev 5. e) Specification for Quality Management System Requirements, doc. no.6-78-0001, Rev 0. f) Specifications for Documentation requirements from suppliers, doc. no. 6-78-0003, Rev 0. h) Requirement for wet H2S services (AXN1, AXN2, AXN3), Applicable to Carbon Steel, A151-6-44-0083, Rev 1.
6. Material specified with requirement of “H2” shall meet the requirements of Clause 1.22 of Technical Notes for Butt Welded, Socket Welded and Screwed Fittings, Doc. No. 6-44-0054, Rev 4.
7. Material specified with requirements of “AXN1”, “AXN2” and “AXN3” shall meet the requirements given in specification no. A151-6-44-0083 Rev 1.
8. Reducing laterals shall not be of fabricated (stub-in pipe to pipe connection) type.
9. Reducing laterals shall generally meet the design requirements of ASME B16.9.
10. Vendor shall submit the drawings of reducing laterals after the placement of order, before start of manufacturing.
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