Newport Local Development Plan Draft Delivery Agreement January 2021

Contents

 1. EXECUTIVE SUMMARY 3  2. INTRODUCTION 4

 3. TIMETABLE 9

 4. COMMUNITY INVOLVMENT SCHEME 15

 APPENDIX A: RLDP CONSULTATION BODIES 25

 APPENDIX B: RDPL TIMETABLE 28

 APPENDIX C: RLDP RISK MANAGEMENT 29

 APPENDIX D: GLOSSARY 32

Table 1: Summary Timetable 9 Table 2: Planning Policy Team Structure 10 Table 3: Community Involvement timetable and proposed methods of engagement - Definitive Stages 19 Table 4: Community Involvement timetable and proposed methods of engagement - Indicative Stages 22

1. Executive Summary

1.1 The Local Development Plan (LDP) is about Government. In setting out the process in this the future development of Newport, and the Delivery Agreement, maximum opportunity is Council is keen to let everyone have a say in given for input to the Plan and for consensus the development of the city. The first step has to be built as far as possible. It is important been to agree a timetable so people know therefore to be involved early on and to put when they can contribute, and when they can forward your views. expect a response to their input. Chapter 3 sets out the Council’s proposed timetable. 1.3 The inspector will be interested in all the Any individual or organisation can be involved evidence on each aspect of the Plan. The Plan in the shaping of the LDP, but community cannot be prepared in a vacuum of course, involvement is particularly encouraged through and will need to take account of all relevant a Community Involvement Scheme (CIS). factors, including: More information on how the community can be involved is given in Chapter 4. • existing development • the wider context, including neighbouring Authorities The Council is seeking your views on • planning policy guidance, regulations and the matters set out in this Draft Delivery other relevant plans and strategies from the Agreement. Welsh Government

Please provide your comments 1.4 The Replacement Local Development Plan will be the key document for determining the sort by 5 March 2021 of places in which we live, work and take our recreation. It will be a key means by which we A consultation response form is available look after the environment for the benefit of to complete on the Council’s website at this and future generations. We hope that you www.newport.gov.uk/ldp or for a form will read this report and will take time to be to be sent to you please use one of the involved in shaping the future of Newport: the city, the surrounding villages and countryside. contact methods set out below. 1.5 Please note that if you or your organisation are not already registered to be involved, you can do this through the Council’s website: 1.2 A Local Development Plan has to be prepared www.newport.gov.uk/ldp,by email to ldp. according to the rules set down by Welsh [email protected], by telephoning Government. This means that the general 01633 656656 or by writing to the: Planning soundness of the Plan will be decided by an Policy Team, Room 707, Newport City independent inspector appointed by the Welsh Council, Civic Centre, Newport, NP20 4UR.

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2. Introduction

2.1 The Newport Local Development Plan (LDP) was adopted by the Council on 27 January 2. Community Involvement 2015 and sets out the Council’s planning Scheme (CIS) framework for the development and use of land in Newport over the period 2011 – 2026. Indicating how the Council will involve To ensure that LDPs are kept up-to-date, local 1 consultation bodies and the public in the planning authorities are required preparation of the Plan to commence a full review of their plans at least once every four years following plan adoption, or sooner if the findings of the 2.2 This Delivery Agreement is an important part Annual Monitoring Reports indicate significant of the plan preparation process. It is an essential concerns with a Plan’s implementation. project management tool which sets out the has produced a Draft processes of plan preparation, making clear Review Report that sets out the proposed the opportunities and methods of engagement type of review, i.e. full plan review, and those required by legislation, regulations and Welsh key factors for consideration for a replacement Government guidance. It also sets out the plan. Alongside the Review Report the Council resources and timescales involved. A glossary is required to produce a Delivery Agreement of terms can be found in Appendix 4. There are which sets out the timetable and engagement two key aspects to a DA: strategy for the plan preparation. This Draft Delivery Agreement, once approved, will be 2.3 This document is the draft Delivery Agreement submitted to Welsh Government and will be that has been made available for consultation. the basis for the production of Newport’s The document will be revised following the replacement LDP. The replacement LDP will consultation period. Once the final draft is cover the period 2021-2036. completed, this will be sent to Full Council for approval and following this, it shall be submitted  to Welsh Government (WG) for agreement. Purpose of a Delivery Once agreed by WG, the Delivery Agreement Agreement (DA) will be made available on the Councils website and will be made available in hard copy at the Council’s Information Station and/or the 1. Timetable Newport Civic Centre (clearly indicated at the Setting out the preparation and adoption of start of each key stage consultation).. A review the replacement LDP, Integrated Sustainability of progress will be undertaken at each key stage Appraisals, Annual Monitoring Reports and of the replacement LDP (RLDP). Supplementary Planning Guidance

1 Town and Country Planning (LDP) (Wales) Regulations 2005, as amended: S.41

4  Preparation of RLDP and viable plans, taking into account necessary infrastructure requirements, financial viability 2.4 In preparing the RLDP, the Council will aim and other market factors. to achieve the following key outcomes, in accordance with the Welsh Government LDP • Be productive and responsive with plans, Manual (Edition 3, 2020): kept up-to-date and flexible to accommodate change. • Support sustainable development and quality places based around the National Sustainable 2.5 The RLDP will be prepared with regard to a Placemaking Outcomes, being aligned with wide range of legislation, policies and other national policy set out in Planning Policy Wales initiatives at the international, national, regional (PPW) and integrated with an SA/SEA/HRA, and local level. The Local Well-Being Plan including Welsh language and the requirements (LWBP) will be of particular importance at the of the Well-being of Future Generations Act local level. The LWBP relates to the economic, 2015. social, environmental and cultural well-being of Newport and has clear links with the RLDP • Be based on and underpinned by early, where it relates to land use planning. effective and meaningful community involvement in order to understand and  Integrated Sustainability consider a wide range of views, with the aim of building a broad consensus on the spatial Appraisal & Habitat strategy, policies and proposals of the RLDP. Regulations Assessment

• Be based on a robust understanding of the role 2.6 An Integrated Sustainability Appraisal2, and function of the Newport area including (SA) incorporating Strategic Environmental the functional linkages to areas beyond our Assessment3 (SEA) and Welsh Language administrative boundaries. Impact Assessment (LIA), is a statutory requirement of LDP preparation in order to • Be distinctive by having plans setting out clearly assess the environmental, social and economic how Newport will develop and change, giving implications of the Plan’s strategy and policies. certainty for communities, developers and The SA/SEA process is utilised to ensure businesses. that policies in the LDP reflect sustainable development principles and take into account • Be resilient to climate change (using the the significant effects of the plan on the latest UK climate projections, flood risk and environment. SA, incorporating SEA, was an vulnerability assessment data) and support iterative process throughout the preparation the transition to a low carbon society in line of the adopted LDP and is reflected in the Plan’s with the latest carbon reduction targets and proposals and policies. budgets as set out in the Environment (Wales) Act (Part 2). The principles of Placemaking, 2.7 The Council will undertake an Integrated the Sustainable Transport Hierarchy and the Sustainability Appraisal (ISA) as set out above Energy Hierarchy as set out in PPW must be but shall broaden the scope of this integrated adhered to. assessment to ensure that it also captures a few other impact assessments. This approach • Ensure the sustainable management of natural will assess the contribution the RLDP can resources in accordance with the Environment make to the Well-Being Goals and ensures (Wales) Act 2016 and other relevant a collaborative approach on a variety of legislation. issues, recognising links between them and avoiding duplication of work. This holistic • Deliver what is intended through deliverable and integrated approach will ensure that as well as the SA, SEA and LIA (noted above) 2 Section 62 (6) Planning and Compulsory Purchase Act 2004 3 European Union Directive 2001/42/EC & Environmental Assessment of Plans and Programmes (Wales) Regulations 2004

5 the integrated assessment will include as a Statement will be published to explain how minimum an Equalities Impact Assessment the sustainability considerations and the (EIA), Health Impact Assessment (HIA) and Sustainability Assessment have been taken into a clear understanding of how the Welsh well- consideration in the production of the RLDP. being goals are influencing the plan. For future reference, the Integrated Sustainability Appraisal 2.9 In addition to the ISA process, there is a should be considered to include the broader requirement for the Council to also undertake a assessments as noted above. The ISA process Habitat Regulations Assessment (HRA) as part will run concurrently with the plan making of the plan preparation process. The Habitats process and forms an iterative part of plan Directive9 requires that land use plans, including preparation. LDPs, are subject to an additional Habitats Regulations Assessment where there are sites 2.8 The ISA will be undertaken as follows: of European significance for nature conservation purposes. Newport contains European nature • An Integrated Sustainability Appraisal Scoping conservation designated sites including the Report identifies the existing sustainability River Usk Special Areas of Conservation and issues in the Newport area and provides The Severn Estuary Special Protection Area baseline information along with a review of and RAMSAR5 site. Habitats Regulations plans, policies, programmes and strategies. The Assessment will be undertaken alongside ISA to existing SA indicators and objectives will be ensure an integrated approach to assessment. revised and updated as necessary. A revised Sustainability Framework will be produced. 2.10 There are two stages to a Habitat Regulations Assessment, both of which are only required • An Initial Integrated Sustainability Appraisal if stage 1 concludes there is the potential for Report (ISAR) predicts and evaluates the effects adverse effects: of the LDP options, spatial strategy and strategic policies on the social, environmental and 2.11 It is intended that the process will again run economic objectives as set out in the Scoping concurrently with the Plan making process and Report. The ISAR will be published at the same form an iterative part of Plan preparation. time as the Preferred Strategy and updated when the Deposit Plan is prepared.  Evidence Base • A Final Integrated Sustainability Appraisal 2.12 The Review Report sets out the need Report (SAR). This will bring together all to update and undertake evidence base elements of the ISA and take into account assessments throughout the plan preparation the binding recommendations of the Planning period. It is anticipated that the following Inspector. The Final ISAR will be published assessments will be required as part of the following receipt of the Inspector’s Report. RLDP process: • An Integrated Sustainability Appraisal Adoption

Stage 1: Stage 2: Screening Appropriate Assessment To determine whether any ofthe conservation An assessment of objectives of the the plan on the designated sites conservation objectives could be adversely of the designated affected. sites.

5 A Ramsar site is a wetland site designated to be of international importance under the Ramsar Convention. The Convention on Wetlands, known as the Ramsar Convention, is an intergovernmental environmental treaty established in 1971 by UNESCO, which came into force in 1975 6 • Population and Household forecasts 2.15 Given that sustainable development is the core underlying principle of the LDP (and ISA), • Local Housing Needs Assessment there are clear associations between both the LDP and the WBFG Act. As a requirement • Employment Land Review of the Act, a Local Well-being Plan (LWBP) must be produced. This plan will look at the • Affordable Housing Viability Assessment economic, social, environmental and cultural well-being of the city and will have clear • Gypsy and Traveller Accommodation Needs links with the RLDP. The timescales for the Assessment development of an updated Well-Being Plan for Newport are anticipated to overlap and • Strategic Flood Consequence Assessment this will aid in the development of both plans. Both the WBFG Act and the LWBP will be • Retail and Leisure Study considered fully throughout the preparation of the RLDP, which will follow the five ways of • Green Infrastructure Assessment working.

• Renewable Energy Assessment  Tests of Soundness • Landscape Assessment 2.16 The Replacement LDP will be submitted to 2.13 Please note this is not a definitive list and the Welsh Government for examination. An additional evidence base update requirements independent Inspector is appointed by the WG may emerge as the RLDP process progresses. to undertake this examination to determine whether the Plan is fundamentally sound.  ‘Soundness’ is an integral part of the LDP Well-being of Future system and is an important principle by which Generations (Wales) Act 2015 it may be demonstrated as to whether the LDP shows good judgement and is able to be 2.14 The Well Being of Future Generations (Wales) trusted. If the RLDP is found not to be sound, Act (WBFG) gained Royal Assent in April then the Welsh Government will require the 2015. The Act aims to make a difference to the Council to take necessary action to remedy lives of people in Wales in relation to seven the situation. well-being goals and sets out five ways of working, as set out in figure 1 below:

Figure 1: Well-Bring Goals & Ways of Working

7 2.17 At examination, the Inspector will assess 2.18 Following Examination, the Inspector will whether the preparation of the plan has produce a report that sets out their findings been undertaken in accordance with legal and conclusions. The conclusions set out in the and regulatory procedural requirements and report will be binding and, unless the Welsh complies with the Community Involvement Government intervenes, the Council must Scheme. The Inspector must also determine accept the changes required by the Inspector whether the Plan meets the three soundness and adopt the RLDP. tests6:

Test 1 Test 2 Test 3 Does the Plan Is the Plan Will the Plan fit? appropriate? deliver?

(i.e. is it clear that the (i.e. is the Plan appropriate Will the Plan deliver? RLDP is consistent with for the area in the light of the (i.e. is it likely to be other plans?) evidence?) effective?)

6 The tests of soundness can be found in the Welsh Government Local Development Plan Manual https://gov.wales/development- plans-manual-edition-3-march-2020

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3. Timetable

3.1. The Council must set out a timeline for plan split between Definitive and Indicative Stages. Stage preparation, setting out the various stages 1-4 are noted as Definitive stages because the and documents and key stages of public progression of these stages are in direct control of consultation. The Welsh Government have the Council. Every effort will be made to adhere set an expectation that a replacement LDP to this timetable. Stages 5-8 are noted as indicative should not take longer than 3.5 years, plus because these stages are dependent on various one three-month slippage period. Newport factors including the number of representations has an adopted Local Development Plan received during Deposit Plan consultation or the (2015-2026) currently in operation and will number of examination hearing sessions required. continue to do so while the new plan (the The Council has less control over these factors. replacement LDP) is prepared. Therefore, stages 5-8 will be reconsidered after reaching the Deposit stage of the plan where 3.2. Table 1 sets out the key stages of plan definitive timings will be prepared and submitted preparation. A more detailed project plan is to the Welsh Government for agreement and included in Appendix B. The timetable is publication.

Table 1: Summary Timetable Key Stages Definitive Timescales Stage 1 Public Consultation January – March 2021 Delivery Full Council Approval and Submission to WG April 2021 Agreement Approval from WG May 2021

Stage 2 Candidate Site Stage June – Sept 2021 Pre- Consultation on Integrated Sustainability Appraisal June – August 2021 Deposit Vision and Objective/Growth Options July 2021 – Jan 2022 Prepare Preferred Strategy Jan – July 2022 Full Council reporting Preferred Strategy July 2022

Stage 3 Public Consultation August - October 2022 Preferred Prepare Deposit Plan January – August 2023 Strategy Full Council reporting Deposit Plan September 2023

Stage 4 Public Consultation October – December 2023 Deposit Full Council approval for submission to WG April 2024 Plan

9 Indicative Timescales Stage 5 Submission May 2024

Stage 6 Examination June 2024

Stage 7 Inspector’s Report January 2025

Stage 8 Adoption February 2025

Total Plan Preparation 3.5 years (plus 3 months slippage period)  Resources 3.5. Additional time will be dedicated by the Head 3.3. The Development Services Manager will of Regeneration Investment and Housing be responsible for the overall delivery of and the Development Services Manager to the RLDP, with the Planning Policy Manager the efficient delivery of the RLDP. It will also responsible for the day-to-day project be necessary to call upon staff resources management. The Planning Policy Team will from other internal departments to assist in lead in the preparation and delivery of the undertaking various evidence base updates/ RLDP with Member engagement and political assessments. This is likely to include officer reporting at appropriate stages. support from: Development Management, City Services, Policy and Partnership, Housing, 3.4. The staff resources are set out in Table 2 Highways, Regeneration and Economic below, approximately 90-95% of officer time Development, Education, Democratic Services will be dedicated to the RLDP to account for and Legal Services. day to day involvement in liaison with colleagues in development management and also to account for regional working. Table 2: Indicative7 Planning Policy Team Structure

Officer Job Title Number of posts Planning Policy Manager 1

Principal Planning Policy Officer 1

Senior Planning Policy Officer 1

Planning Policy Officer 1

GIS and Technician 1

7 Business Case for proposed structure currently being considered

10 3.6 The Council recognises that additional 3.10 While every effort will be made to professional specialist services will also be avoid deviation from this timetable, it is required to progress and establish a robust acknowledged to be challenging. Appendix D evidence base to inform the RLDP. While it identifies a number of potential risks, together is anticipated that a considerable amount of with the Council’s proposed approach to evidence base work will be undertaken by managing them. NCC officers, the use of external consultants will be necessary, particularly in relation to Supplementary Planning Guidance (SPG) highly technical/specialist elements of the evidence base. Financial resources have been 3.11 The RLDP will contain sufficient policies to secured accordingly. provide the basis for determining planning applications. However, SPG has an important 3.7 It is important to note that work is on-going supporting role in providing more detailed or on a regional basis and collaboration with site-specific guidance on the way in which LDP neighbouring authorities will continue to be policies will be applied. While SPG does not fundamental to the preparation of the RLDP, form part of a Development Plan it should particularly with regard to a joint evidence be derived from and be consistent with the base, where appropriate. The South East relevant LDP. The SPG should also be clearly Wales Strategic Planning Group (SEWSPG) cross referenced to the policies and proposals is working towards a set of regionally agreed it supplements. methodologies for key topic areas to ensure a consistent evidence base throughout 3.12 Since the adoption of the current LDP, 23 the Cardiff Capital Region. In addition, supplementary planning guidance (SPG) Monmouthshire, Torfaen, Blaenau Gwent, documents have been produced to support Newport and Caerphilly Councils have jointly key LDP policy areas. It is anticipated that procured a number of joint evidence base the SPG topic list below will continue to be studies and future work joint work with these relevant and necessary. Where these can be authorities and Cardiff are anticipated. updated or revised as part of LDP process, to reflect the changes to the RLDP and its 3.8 A dedicated budget has been made available evidence base, this will be done. However, it is to progress the RLDP to adoption within important to note that the SPG linked to the the proposed timetable. It is anticipated that RLDP cannot be formally adopted until after this will cover expenditure relating to all the Inspector’s Report has been received and elements of preparation of the RLDP and the there are no changes to the policy approach Independent Examination. set out in the RLDP. It is not anticipated that any new or additional SPG will be prepared Risk management and Analysis in parallel with the RLDP due to challenging timescales. 3.9 The proposed timetable is considered to be realistic and achievable having regard to: • Planning Obligations SPG

• The scope of work understood to be involved Affordable Housing SPG in plan preparation, having regard to the WG regulations and guidance; • Archaeology and Archaeologically Sensitive Areas SPG • The resources the Council has committed to plan preparation; and • Wildlife and Development SPG

• The current structure of the Council, its • House Extensions and Domestic Outbuildings decision-making structures and meeting cycles. SPG

• New Dwellings SPG

11 • Flat Conversions SPG Monitoring and Review

• Waste Storage and Collection SPG 3.13 The Council will continue to monitor and review progress of the RLDP against the • Parking Standards SPG requirements of the Delivery Agreement to ensure the timetable is being kept to and • Housing in Multiple Occupation SPG the public engagement as set out in the CIS is being met. As noted in paragraph 3.1, the • Draft Shopfront Design SPG timetable allows for a marginal degree of flexibility, however, any significant amendments • Sustainable Travel SPG to the DA will require approval by the Council prior to Welsh Government agreement. The • Security Measures for Shopfronts and DA may need to be amended if the following Commercial Premises SPG circumstances, which are beyond the LPA’s control, occur during the preparation of the • Mineral Safeguarding SPG revised LDP:

• Outdoor Play Space Provision SPG • Significant change to the resources available to undertake preparation of the RLDP. • Trees, Woodland, Hedgerows and Development Sites SPG • Preparation of the RLDP falls behind schedule by more than 3 months at a key stage. • Air Quality SPG • Significant changes to Legislation directly • Conservation Area Appraisal SPG affecting the RLDP preparation process.

• Stow Park Conservation Area Appraisal SPG • Any other circumstances that will materially affect the delivery of the RLDP. • Clytha Conservation Area Appraisal SPG • Significant changes to the Community • The Shrubbery Conservation Area Appraisal Involvement Scheme. SPG 3.14 An updated timetable will be submitted to WG • Draft City Centre Conservation Area following the Deposit stage. This will provide Appraisal SPG greater certainty on the timescale for the remaining stages (currently set out as indicative • Draft St Woolos Conservation Area Appraisal stages in Table 1). This indicative part of the SPG timetable will be redefined within three months of the close of the formal Deposit period and will be submitted to WG for agreement.

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4. Community Involvement Scheme

4.1 The Community Involvement Scheme 3. Engagement is planned and delivered in a (CIS) sets out how the Council proposes timely and appropriate way to proactively involve the community and other stakeholders in the preparation of the 4. Work with relevant partner organisations Replacement Local Development Plan (RLDP). Whilst it is the responsibility of the Council 5. The information provided will be jargon free, to produce the RLPD, one of the aims of the appropriate and understandable development plan system is to produce a plan based on effective community involvement. 6. Make it easier for people to take part This process of building consensus on the context of the RLDP is a key aspect of this CIS 7. Enable people to take part effectively and the five ways of working prescribed by the Well-Being of Future Generations Act. The 8. Engagement is given the right resources and following section sets out the ways in which support to be effective you and other interested parties can influence the RLDP. The opportunities for involvement 9. People are told of the impact of their for each key stage of the plan preparation contribution process are set out below; this should be read in conjuncture with the timetable set out in 10. Learn and share lessons to share the process Chapter 3 and Appendix 1). of engagement

4.2 Welsh Government set out in 2011 a set of It is considered appropriate to utilise these ten national principles for public engagement. principles in the preparation of the RLDP. This They are a set of non-statutory principles is reflected in this document and engagement and are designed to provide guidance when will take place in accordance with the undertaking the engagement and participation guidelines set out in this CIS. process. They are an overarching set of principles aimed at public service organisations  across all sectors in Wales. The Principles for Who will we involve? Public Engagement for Wales are: 4.3 Effective involvement of people and communities and collaboration with other 1. Engagement is effectively designed to make a organisations are two of the five ways of difference working set out in the Well-Being of Future Generations Act and are a key aspect in the 2. Encourage and enable everyone effected to be preparation of the RLDP. The Council will involved, if they so choose seek to involve the following groups in the plan preparation:

13 Members of the public, businesses, landowners, within Newport and their local areas as well as developers and agents continuing to represent their local communities. Consequently, member seminars will be 4.4 The Council has a RLDP database which is being undertaken where appropriate, anticipated to be maintained to include details of any parties who at the key stages of the RLDP development. have requested to be kept informed of the Replacement LDP process. This database allows Community Councils contact with groups beyond those set out in regulations. 4.9 Community Councils play a key role in disseminating information within their local area 4.5 Extensive engagement will be undertaken at each and will be a key link in effective involvement key stage of the RLPD process. Efforts will be within their local areas. Community Councils made to engage with communities, businesses, will be consulted at every stage of the RLDP local organisations, landowners, and developers process and they are encouraged to take this to ensure a broad range of feedback. We shall opportunity to raise awareness of this to their engage with a variety of interest groups including local communities. Community Councils are also community councils, the citizens panel, chambers a source of information for RLDP development of commerce, planning agents, prospective and are also encouraged to provide issues and developers and groups including local wildlife opportunities for their areas including any land trusts, community groups and young people. use based aspirations.

4.6 The call for candidate sites will provide the Partnership groups opportunity for those who have an interest in land to submit sites to be considered for 4.10 L iaison with Newport’s Public Service Board8 development. We will be making one formal will be of particular importance to ensure that call for candidate sites and all candidate sites will the RLDP aligns with the Local Well-Being Plan. need to be submitted via a standardised form. The PSB also represents a broad coverage of The forms contain the criteria required to assist interested parties and their involvement in the in the assessment of the suitability of sites for RLDP process will aid the RLDP through the inclusion as potential allocations in the RLDP. provision of data and evidence base as well Accordingly, all submissions must be made at as broadening the scope of engagement with the appropriate time, the dates of which will be parties that have had limited or no contact with advertised extensively using the methods set out the development plan process in the past, but below. with an interest in Newport.

4.7 The RLDP database automatically keeps Additional Consultation Bodies a record of any party who has provided representations to the RLDP process. By 4.11 Appendix A provides a list of the specific and providing representations or requesting to be general consultation bodies9 along with UK added to the database those parties are giving Government departments and other consultees. their consent for their details to be held by the The specific consultees comprise of the Welsh Council for the RLDP process. If you would Government and those bodies with specific like to be added to the RLDP database, please functions that apply to the revised Plan area, for contact the planning policy team using the details example the Aneurin Bevan Health Board. The set out in section 4.22. Authority must also consult UK Government Departments where aspects of the plan appear Elected Members to affect their interests. These consultation bodies will be engaged throughout the RLDP 4.8 Newport elected members will play an process at each of the formal stages and important role in the RLDP process by, informing informally, as appropriate. the policy team of issues and opportunities

8 http://www.newport.gov.uk/oneNewport/Well-being-of-Future-Generations-Act/Public-Services-Board.aspx 9 Those Specific and General Consultation bodies as set out in LDP Regulations.

14 Hard to Reach Groups there are other seldom heard voices who are considered to have been under-represented 4.12 Hard to reach groups and those that are seldom previously in LDP preparation. This includes heard are those groups who have not taken part (but is not exclusive to) those seeking traditionally in the plan preparation process. affordable housing in the County, agricultural Additional effort will therefore be required to related development, small/self-build ensure these groups are engaged in the RLDP house-builders and small and medium-sized process. A flexible approach will need to be enterprises. Accordingly, we will endeavour to undertaken in relation to engagement with reach out to these groups by utilising existing these groups, albeit within the parameters mutual points of contact wherever possible. of the specified participation/consultation periods. Engagement with these groups may  be achieved by using existing partnerships and How will we involve you? groups wherever possible. It is nevertheless 4.15 We will seek to publicise the RLDP process recognised that the very principle of a hard to at every stage and reach as much of the reach group is that they may not be involved in community as possible, as set out in the existing groups and that this may not therefore section above, to inform people about the always be achievable. Trusted intermediaries will RLDP stage and how they can get involved. also be used, as appropriate, in order to gain This will be done by: the views of particular groups of people who do not have the confidence to engage directly in • Direct contact (i.e. by letter or e-mail, the the process. preference of which as indicated by the stakeholder through consultation, together 4.13 The following groups are identified as not having with language preference). been sufficiently engaged in plan preparation previously and will subsequently be actively • Via Newport Council’s Social Media Accounts encouraged to participate in the RLDP process: and use of Bus wifi. • Young People – Newport’s Youth Council will • Engagement with Members through specific be invited to participate as appropriate in the workshops, Member drop-in sessions and in RLDP process. The RLDP covers a fifteen-year reports to appropriate Council meetings. period and as such the plan is as relevant and will have a direct impact on young people. It • Making use of existing networks such as is therefore considered key that the voices of Newport’s Citizens Panel, Youth Council, young people are heard so that they can share Cohesive Communities Team. their views on their local area. • All RLDP information and documents will be • Disabled People – we will seek to engage with made available on the Council’s website. an appropriate stakeholder group(s) at relevant stages, in order to gain the views of those living • Deposit of documents at the Council’s with disabilities in Newport. Information Station and or Civic Centre. • Gypsy and Travellers – we will seek to engage • Press releases where appropriate, including the with an appropriate stakeholder group(s) use of Newport Matters. at relevant stages to ensure the gypsy and travelling community are suitably engaged. • Public information exhibitions, engagement sessions and meetings will be undertaken face • Black and Minority Ethnic (BME) People – we to face when possible when taking into account will seek to engage with appropriate BME Welsh Government guidance on such matters. stakeholder group(s) are suitably engaged at Virtual engagement and consultation via web relevant stages of the plan. based technological tools such as webinars will also be utilised. 4.14 In addition to the above hard to reach groups,

15 Welsh Language and Bilingual engagement Building Consensus

4.16 The Welsh Language Standards place a legal 4.19 The Council will seek to build consensus duty on Councils to make it easier for people through the various engagement and to use services through the medium of Welsh. consultation methods set out within the CIS. The Council has published a Welsh Language Consensus building can only be achieved if Strategy (2017-2022) which sets out a vision the community and other interested parties that ‘the people of Newport can use Welsh are kept fully informed and effectively in all parts of life’. The requirements of both engaged throughout the preparation of the the corporate strategy and Welsh Language RLDP, which will be of particular importance Standards will be maintained at each stage of in the early stages of plan preparation. It is the RLDP. Bilingual engagement will be carried nevertheless recognised that there will be out in the following ways: occasions where consensus cannot be achieved and a difference in opinion between certain • We welcome correspondence in both Welsh parties occurs. A clear audit trail of decisions and English. Where correspondence is will be maintained in order to ensure that there received in Welsh and a reply is necessary, this is transparency in the decision making process, will be sent in Welsh. and, to provide assurances to those that disagree, that the decisions have been made in • All comments forms, public notices will be an informed and balanced way. bilingual. Stakeholders on the RLDP database will be sent RLDP correspondence in their Late Representations preferred language. 4.20 The RLPD preparation process is subject • Any pages on the Replacement Local to statutory and non-statutory consultation Development Plan website and social media periods which have defined periods for posts will be bilingual. representations to be made. Responses are required to be submitted to the Councill by the  specified deadline of the specific consultation What we expect from you period in order for them to be considered. Any late comments/representations will not be 4.17 In order to ensure any comments and logged as ‘duly made’ as they were not made representations on the RLDP are considered, in accordance with the published timescales. they must be submitted within the prescribed In exceptional circumstances it will be at the timescales. Chapter 3 of this Delivery Council’s discretion as to whether such late Agreement sets out the timetable of relevant representations can be accepted. Evidence will stages and provides a guideline of when we be required to highlight why the representation will seek your involvement. This will ensure was delayed and that a genuine attempt was that individual views are considered and taken made to submit within the prescribed deadline. into account throughout the RLDP preparation Please use the contact details set out below to process. inform us of any such event. The timescale to produce the RLDP continues to be challenging, 4.18 It is also of importance that you notify the the acceptance of late representations could Planning Policy team should your contact result in further delay which would not be details change during the RLDP process in acceptable. order for us to keep you fully informed of progress. With regard to Candidate Sites, it is Availability of Documents noted that land ownership changes may also occur during the process and it is imperative 4.21 The RLDP documents will be made available that these are communicated to the Planning at each of the relevant stages. All documents Policy Team in order to ensure progress is not will be available electronically on the Planning delayed. Policy pages of the Council’s website at http://www.newport.gov.uk/ldp. The RLDP

16 webpage will have a link to online consultation • Email: [email protected] forms which can be used to make and view representations on various documents relating • Telephone: 01633 656656 to the Plan. In addition to online availability, the documents will also be available in paper • Post: Planning Policy, Newport City copy at the Council’s Information Station and/ Council, Civic Centre, Newport, or the Newport Civic Centre (clearly indicated NP20 4UR at the start of each key stage consultation). As a result of the Covid-19 pandemic and potential future lockdown situations, it might  Timetable and proposed be necessary to book appointments to view a paper copy. The location of paper copies and Method of Engagement the process for viewing them will be clearly set 4.24 Tables 3 & 4 sets out the detailed timetable out at the start of any consultation. for community engagement and the proposed engagement methods for the key stages in  Our Contact Details the RLDP preparation process. The list is not exhaustive and may be adapted to ensure 4.22 For more information on the Replacement the community and stakeholders are suitably Local Development Plan please visit involved at each stage. The proposed methods www.newport.gov.uk/ldp of engagement will vary dependent on the stage of plan preparation, subject matter, 4.23 If you would like to contact a member of the preference of those involved and the resources Planning Policy Team, please use one of the available at the time, recognising that the following methods: proposed timetable and methods should not hinder plan preparation.

17 4.25 Figure 1 sets out a summary of the process in place when conducting public engagement and indicates where engagement will occur, events to ensure the safety our colleagues and feedback provided. It is worth noting that and our communities. The use of digital each stage of the RLDP process influences the involvement options to provide communities next stage. The Integrated Assessment work with information and the ability to engage with informs and influences the output of each the RLDP in a virtual manner will be utilised. stage. Details of the nature of each consultation period and the arrangements for the methods 4.26 In light of the Covid-19 pandemic, method for engagement will be made clear on the of engagement will need to reflect the Council’s website and correspondence sent to Coronavirus Regulations (2020) and Ministerial those on the RLDP database. It is anticipated advice. Should restrictions still be in place that a mixture of public event and virtual during a key consultation stage, arrangements engagement mechanisms will be utilised will need to made to ensure social distancing throughout the plan preparation process. measures and other adjustments can be put

Prepare Prepare Call for Prepare Delivery Candidate Vision, Objectives Preferred Strategy Agreement Sites and Options (PS) Consult Consult Engage Consult

Report of Publish Candidate Initial Report of Prepare Sites Consultation Deposit Plan (DP) Consultation Register (feedback from PS Consult Report of Consultation (for information only) consultation) (feedback from DP consultation)

Prepare ith Submit o Examination ther Inspectors Report Adoption RLDP

18 Table 3: Community Involvement timetable and proposed methods of engagement - Definitive Stages Key Stage Purpose Consultation Who will be Method of Outcomes / LDP Period involved engagement Reporting Method Regs 10 Delivery To set out January 2021 • Specific • Email • Draft DA 2005 Agreement timetable – March 2021 Consultation • Letter approval for Regs: for plan Bodies • Website consultation 9 & 10 preparation • General • Social Media Cabinet Dec 2015 and process Consultees • Press Release 2020 Regs: 2 and methods • Registered • DA approval for (5) of community LDP database submission to engagement • Elected WG 2021 Members • Community Councils • General Public • Public Service Board Review To inform Any update • Local • Email • RLDP AMR 2005 and the RLDP or new Authority • Letter • RLPD Topic Regs: Update strategy evidence Departments • Website Papers 11 Evidence and policy base will be • Members • Social Media • Technical Base framework reported • Neighbouring • Press Release Reports and and made LPAs • Workshops/ Studies available for • Consultants Meetings comment at • Statutory the Growth Consultees Options, Preferred Strategy and Deposit Plan stage (see below) Call for To establish June 2021- • All • Email • Candidate Sites 2015 Candidate land August 2021 representors • Letter Register Regs: 2 Sites availability, by within • Website (1) establishing the RLDP • Social Media those areas database, • Press Release which including landowners • Landowners are seeking • Agents to release • Developers land for • HBF development • Federation in order of Small to identify housebuilders potential • General development Public sites

10 Business Case for proposed structure currently being considered

19 Key Stage Purpose Consultation Who will be Method of Outcomes/ LDP Period involved engagement Reporting Regs 10 Method Review and To update June 2021- • All representors • Email • Report as Update the baseline August 2021 within the • Letter part of ISA ISA11 information RLDP database, • Website Scoping baseline and and define including • Social Media Report (see framework a new ISA • Specific • Press Release below) framework Consultation • Workshop/ Bodies Meeting • Neighbouring Authorities • SA/SEA consultees

• Review To develop July 2021- • Email Documentation 2005 Vision, consensus January 2022 • Letter made available Regs: Issues and on options • Website on the Council’s 14 Objectives including • Social Media website. • Develop growth levels • Press Release Growth and spatial • Workshops/ Draft Preferred Options distribution Meetings Strategy and • ISA and to inform the Initial Integrated HRA Preferred Assessment scoping Strategy (see Report and work to be below) Initial HRA reported Scoping Report. as part of ISAR (see below)

Preferred To enable August 2022 All representors • Email Initial 2005 Strategy anyone – October within the RLDP • Letter Consultation Regs: Consultation to make 2022 database, including • Website Report 15 &16 representations • Specific and • Social Media to the Councils General • Press Release 2015 pre-deposit Consultation • Exhibitions/ Regs: document Bodies Workshops/ 16A • Neighbouring Meetings Authorities • General Public • Hard to Reach Groups • Community Councils • Public Service Board

20 Key Stage Purpose Consultation Who will be Method of Outcomes/ LDP Period involved engagement Reporting Regs10 Method Initial To enable August 2022 All representors • Email Initial 2005 Integrated anyone – October within the RLDP • Letter Consultation Regs: Sustainability to make 2022 database, including • Website Report 15 Appraisal representations • Specific and • Social Media &16 Report to the Councils General • Press Release (IASR) and ISAR Consultation • Workshop/ 2015 HRA Scoping Bodies Meeting Regs: Report • SA/SEA Statutory 16A Consultation Consultees • Neighbouring Authorities • General Public • Hard to Reach Groups • Community Councils • Public Service Board

Deposit Plan To enable October All representors • Email Hard copies of 2005 Consultation anyone 2023- within the RLDP • Letter representations Regs: to make December database, including • Website placed in 17, 18 representations 2023 • Specific and • Social Media Information & 19 to the Council’s General • Press Release Station and or Replacement Consultation • Workshops/ Civic Centre Deposit Bodies Meetings and made LDP and • Neighbouring available on consider any Authorities Councils representations • General Public website made on • Hard to Reach Deposit Plan Groups Updated • Community Consultation Councils Report Public Service Board

21 Key Stage Purpose Consultation Who will be Method of Outcomes/ LDP Period involved engagement Reporting Regs10 Method Integrated To enable October All representors • Email Hard copies of 2005 Sustainability anyone to make 2023- within the RLDP • Letter representations Regs: Appraisal representations December database, including • Website placed in 17, 18 Report to the Councils 2023 • Specific and • Social Media Information & 19 (IASR) and ISAR and HRA General • Press Release Station and or HRA Report Report and Consultation • Exhibitions/ Civic Centre Consultation consider any Bodies Workshops/ and made representations • SA/SEA Statutory Meetings available on made on ISAR Consultees Councils and HRA • Neighbouring website reports Authorities • General Public Updated • Hard to Reach Consultation Groups Report • Community Councils • Public Service Board

Table 4: Community Involvement timetable and proposed methods of engagement - Indicative Stages

Key Stage Purpose Anticipated Who will be Method of Outcomes/ LDP Timescale involved engagement Reporting Regs10 Method Submission To enable May 2024 All representors • Email Submission 2005 of RLDP examination of within the RLDP • Letter to WG for Regs: to WG for RLDP database, including • Website examination 22 examination specific and general • Copies of 2015 consultation bodes. relevant Regs: Elected Members supporting 2 (17) documents available at the Information Station and or Civic Centre and on the Councils website

22 Key Stage Purpose Anticipated Who will be Method of Outcomes/ LDP Timescale involved engagement Reporting Regs10 Method Independent • To ensure that June 2024 – • All • Email/Letter Statements 2005 Examination: interested September representors • Notice of Common Regs: • Notification parties are 2024 within placed on Ground and 23 of aware that an the RLDP website papers as Independent Independent database, • Round Table necessary Examination examination of including Discussions Inspectors • Pre the RLDP is specific and • Formal Report Examination taking place general Hearing Meeting • To advise on consultation sessions (if • Consideration examination bodes. requests and of all procedure • Elected agreed by representation • To provide an Members Inspector to the RLDP impartial • All those • Written • MACs planning view interested submissions on the parties that soundness have made of the RLDP, representations and the at the Deposit representations State of the made in RLDP. respect of it

Publication To make the January All representors • Council Binding 2005 of Inspector’s Inspector’s 2025 within the Website Inspector’s Regs: Report Report of the RLDP database, • Formal Report 24 • Inform examination including notification interested of the RLDP • Specific and by email/ parties of publicly available General letter receipt and Consultation • Press Release publication Bodies of Inspector’s • Neighbouring report Authorities • General Public • Elected Members • Public Service Board

23 Key Stage Purpose Anticipated Who will be Method of Outcomes/ LDP Timescale involved engagement Reporting Regs10 Method Publication of Identifying any January All representors • Council Environmental 2005 Environmental adjustments 2025 within the Website Reports Regs: Reports arising from the RLDP database, • Formal 25 Examination including notification 2015 • Specific and by email/ Regs: General letter 2 (19) Consultation • Press Release Bodies • Neighbouring Authorities • General Public • Elected Members • SA/SEA statutory consultees • Public Service Board

Adoption of To inform February All representors • Council 2005 RLDP stakeholders of 2025 within the Website Regs: adoption RLDP database, • Formal 25 The adoption including notification 2015 of the RLDP is • Specific and by email/ Regs: to take place General letter 2 (19) within 8 weeks Consultation • Press Release of receipt of Bodies the Inspectors • Neighbouring Report Authorities • General Public This will include • Elected publication of Members a ISA adoption • Public Service statement Board

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Appendix A:

RLDP Consultation Bodies

Specific consultation bodies Community Councils: (as defined in LDP Regulations 2, including UK Government Departments) • Community Council • Community Council A1.1 The Council will consult the following specific • Goldcliff Community Council consultation bodies at all stages in the • Graig Community Council preparation of the RLDP. • Langstone Community Council • Community Council • Welsh Government (Planning Division will co- • Community Council ordinate consultations) • Marshfield Community Council • Natural Resources Wales • Michaelston-y-fedw Community Council • Cadw • Nash Community Council • Network Rail infrastructure Ltd • Community Council • Office of Secretary of State for Wales • Redwick Community Council • Telecommunication Operators – EE, Vodafone • Community Council and 02, BT Virgin Media, Mobile Operators • Community Council Association • Aneurin Bevan Health Board General Consultation Bodies: • Gas and Electricity Licensees – National Grid, Wales & West Utilities, Western Power A 1.2. The Council will consult the following general Distribution, British Gas and SSE consultation bodies, where appropriate, in • Sewerage and Water undertakers – Dwr accordance with the delivery agreement. The Cymru/Welsh Water List is not exhaustive and may be added to as • Department for Transport (including Secretary appropriate: of State for functions previously exercised by the Strategic Rail Authority) a) Voluntary Bodies whose activities benefit any • UK Government Departments – Department part of the authority’s area: of Business, Energy and Industrial Strategy • Home Office • Gwent Association of Voluntary Organisation • Ministry of Defence • Caerleon Civic Society • Campaign for the Protection of Rural Wales, Neighbouring Local Authorities: Newport and Valleys Branch • Citizens Advice Bureau Newport City Council • Caerphilly County Borough Council • Community Link • Cardiff City Council • Echo • Monmouthshire County Council • Friends of the Earth Cymru • Torfaen County Borough Council • Gwent Ornithological Society

25 • Gwent Wildlife Trust • University of South Wales • Fields in Trust • Farmers Union Wales • Newport Civic Society • Federation of Master Builders • Pentrepoeth Action Group • Home Builders Federation • Planning Aid Wales • Local Transport Operators • Severn Estuary Partnership • South Wales Chamber of Commerce • Sustrans • Newport Chamber of Trade • The Ramblers’ Association • Mineral Products Association • The Royal Society for the Protection of Birds • Confederation of British Industry (Wales) • Always Community Association • Welsh ICE • Wildlife in Newport Group f) Bodies which represent the interest of Welsh b) Bodies representing the interests of different culture in the authority’s area: racial, ethnic or national groups in the authority’s area: • Glamorgan Gwent Archaeological Trust • Arts Council of Wales • South East Wales Racial Equality Council • National Museum of Wales • Gypsies and Travellers Wales • • Travelling Ahead • Friends of Newport Ship • Black Environment Network • National Trust • Gwent Education Minority Ethnic Service • National Roman Legion Museum • Royal Commission for Ancient Monuments c) Bodies which represent the interest in • Stow Park Conservation Society different religious groups in the authority’s area: g) Bodies which represent the interest of difference age groups in the authority area: • Churches in Newport • Community Connector Service – Faith Groups • Age Cymru • 50+ Forum d) Bodies which represent the interest of • Newport Carers Forum disabled persons in the authority’s area: • Newport Youth Council • Yr Urdd • Disability Wales • Newport Access Group h) Bodies which represent the interest of • Guide Dogs for the Blind Organisation lesbian, gay, bisexual, and transgender groups • Mind Cymru in the authority’s area: • Gwent Association for the Blind • Royal National Institute for Deaf People • Umbrella Cymru • Wales Council for Deaf People • Stonewall Cymru • Wales Council for the Blind • Wales Council for the Disabled i) Bodies which represent the interest of Welsh language in the authority’s area: e) Bodies which represent the interest of people carrying out business in the authority’s area: • Welsh Language Forum • Menter Iaith Caesnewydd • Newport and Gwent Enterprise Agency • South East Wales Energy Agency • Business in the community • Charter Housing • Pobl • Linc Cymru • Newport City Homes •

26 Other Consultees • Institute of Civil Engineers • Mineral Products Association A 1.3. The Council will consult the following other • National Farmers Union consultees, where appropriate, in accordance • Newport’s Citizen Panel with the Delivery agreement. This list is • Newport Harbour Commissioners not exhaustive and may be added to as • Newport Housing Trust appropriate: • One Voice Wales • Open Spaces Society • Arts Council of Wales • Planning Aid Wales • British Horse Society • Planning Inspectorate • Bus Users Cymru • Public Health Wales • British Geological Society • Rail Freight Group • Campaign for Real Ale • Ramblers Cymru • Campaign for the Protection of Rural Wales • Road Haulage Association Ltd • Capital Region Tourism • Royal Institute of Chartered Surveyors • Chartered Institute of Housing (Cymru) • Royal Mail • Charted Management Institute (Cymru) • Royal Town Planning Institute Cymru • Children’s Commissioner for Wales • RSPB Cymru • Civil Aviation Authority • Shelter Cymru • Civic Trust Cymru • Society for the Protection of Ancient Buildings • Coed Cymru • South Wales Trunk Road Agency • Coleg Gwent • South Gwent Ramblers Association • Community Transport Association • Sports Wales • Confederation of Passenger transport • Stagecoach • Crisis • Sustrans Cymru • Crown Estate • The Energy Savings Trust • Design Commission for Wales • The National Trust • District Valuer Services • The National Library of Wales • Fire and Rescue Service • The Older Peoples Commissioner for Wales • Freight Transport Association • The Theatres Trust • Future Generations Commissioner for Wales • The Woodland Trust • Gwent Police • Transport for Wales • Heritage Amenity Societies, including The • Visit Wales (Welsh Tourist Board) Victorian Society, The Georgian Group, • Wales Council for Voluntary Action Twentieth Century Social, CBA, Historic • Welsh Language Commission Gardens Trust. • Gwent Wildlife Trust • Home Builders Federation • WWF Cymru

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Appendix B:

RLDP Timetable

ID Task Name 2021 2022 2023 2024 2025 Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb 1 Review Report 2 Prepare Draft Review Report 3 Political Reporting of Draft Review Report 4 Prepare for consultation of Draft Review Report 5 Consultation of Draft Review Report 6 Political Reporting of Review Report - approval submission 7 Submit Review Report to WG 8 Review Report Approved by WG 9 Delivery Agreement (DA) 10 Prepartion of Draft Delivery Agreement 11 Political Reporting Draft Delivery Agreement 12 Prepare for consultation of Draft Delivery Agreement 13 Consultation Draft Delivery Agreement 14 Political Reporting Post Consultation Delivery Agreement 15 Submit Delviery Agreement to WG 16 Delivery Agreement Approved by WG 17 Update Evidence Base 18 Review Evidence Base 19 Pre Deposit Participation 20 Prepare and Complete AMR 21 Prepare Call for Candidate Sites 22 Call for Candidiate Sites 23 Produce Candidate Site Register 24 Candidate Site Assesssment - 1st Sift 25 Prepare ISA Scoping Report 26 Consultation on Draft ISA Scoping Report 27 Political Approval SA Scoping Report 28 Development of vision/objective & alternative strategies & options

29 ISAR Develop and Refine Alternatives 30 Engagement on Vision, Issue & Options 31 Preparation of Preferred Strategy, ISA & HRA & CSR 32 Preferred Strategy political reporting 33 Pre deposit Consutlation 34 Prepare and Complete AMR 35 Consultation on Preferred Strategy , ISAR, HRA & CSR 36 Analyise consultation response and prepare Initial Consultation Report 37 Prepare Deposit Plan and update ISA and HRA 38 Prepare and Complete AMR 39 Deposit Plan political reporting 40 Statutory Deposit 41 Prepare for consultation on Deposit Plan 42 Consultation on Deposit Plan, ISAR and HRA, CSR, CR 43 Make Responses public, and Analyse consultation resposnes and prepare consultation report 44 Political approval for Subission 45 Indicative Timescales 46 Prepare for submission to WG 47 Submission of LDP to WG 48 Prepare and Complete AMR 49 Examination 50 Inspectors Report - Preparation 51 Inspectors Report - Publication 52 Adoption

Task Summary Inactive Milestone Duration-only Start-only External Milestone Manual Progress Project: Project1 Split Project Summary Inactive Summary Manual Summary Rollup Finish-only Deadline Date: Tue 24/11/20 Milestone Inactive Task Manual Task Manual Summary External Tasks Progress

Page 1

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Appendix C:

RLDP Risk Mangement

Issue Potential Risk(s) Mitigation Probability / Impact

Council Issues Change in staff resources Programme Slippage Ensure process maintains Medium /High available to assist with high level corporate RLDP preparation. priority and carry through staff recruitment and retention where necessary

Reduction and lack of Programme Slippage Monitor Plan expenditure Medium /High financial resources. and ensure plan preparation is adequately costed.

Organisational Programme Slippage Ensure process maintains Medium /High restructuring high level corporate priority

Council decision making Programme Slippage Timetable consulted on Medium /High structure/ political and special dates can be reporting cycle. requested if required

Political Change/ Programme Slippage Undertake early Member Low/Medium Elections training

Lack of consensus Programme Slippage Ensure organisation wide Low/Medium throughout the support of process at organisation and/ or lack outset of support from officers/other departments in production of the evidence base.

29 Issue Potential Risk(s) Mitigation Probability / Impact

Local Issues Large volume and /or Programme Slippage Ensure liaison with Medium/Medium highly significant levels of The next stage of the early involvement of objection to proposals plan process cannot stakeholders throughout e.g. site allocations. be undertaken without the plan preparation significant work process

Additional requirements Programme Slippage Monitor emerging Medium /High arising from new legislation and guidance legislation and/or and ensure involvement national guidance. of progression of such e.g. general work. conformity with the adopted NDF, alignment with revised Planning Policy Wales and LDP Manual, revised TAN15

Insufficient information Programme Slippage Identify and manage Medium/Medium to undertake ISA/SEA. expectation of consultation bodies. Consider additional resourcing

Impact from ISA /HRA Programme Slippage Ensure the processes are Low/Low fully integrated with plan preparation process

Legal Challenge. Programme Slippage. Ensure correct Low/Medium Plan quashed. procedures followed, consistency with WG guidance and creation of sound evidence base

30 Issue Potential Risk(s) Mitigation Probability / Impact

Regional and National Issues Direction from Welsh Plan preparation would None, the Council would Medium / High Government Cabinet halt and a new plan be expected to engage Secretary to prepare a process begun from the with the WG if such an Joint Plan. start event occurred

Ability of statutory Programme Slippage Maintain liaison with Low/Medium consultees and/or statutory consultees and Planning Inspectorate Delay of examination the Planning Inspectorate to respond within set and/ or Inspectors to ensure identification of timescales. Report. potential problems.

Plan fails the test of Plan cannot be adopted Ensure robust evidence Low/High ‘soundness’. without additional work. base, ISA and HRA This could lead to part correctly carried of plan being excluded or out, and appropriate change or withdrawal of procedures followed and the plan. documented.

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Appendix D:

Glossary

AMR Annual Monitoring Report

BME Black and Minority Ethnic

CCR Cardiff Capital Region

DA Delivery Agreement

PCPA Planning and Compulsory Purchase Act

LDP Local Development Plan

RLDP Replacement Local Development Plan

NDF National Development Framework

ONS Office of National Statistics

PPW Planning Policy Wales

PSB Public Service Board

ISA Intergrated Sustainability Appraisal

SAC Special Area for Conservation

SEWSPG South East Wales Strategic Planning Group

TAN Technical Advice Note

WG Welsh Government

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