Method Statement for Bailiwick Business Tunnels

The States of Guernsey recognises that there may be a need for business trips to occur and these may be resumed under controlled circumstances if they are carried out responsibly in terms of health and the appropriate precautionary measures are followed. Business trips must comply with industry-specific safety precautions.

This method statement focuses on safety measures to reduce the risk of catching and/or spreading the virus that causes COVID-19 and to support effective contact tracing.

A person who undertakes One Day Business Travel is called a Business Traveller in this document.

Hazard Identification

Coronavirus disease (COVID-19) is an infectious disease caused by a newly discovered coronavirus. • The COVID-19 virus spreads primarily through droplets of saliva or discharge from the nose when an infected person coughs or sneezes • The virus can survive for up to 72 hours out of the body on contaminated surfaces. • People can pick up the virus by breathing in the droplets or by touching contaminated surfaces and then touching their eyes, mouth and face.

General guidance

• Ensure that Business Travellers are advised, in advance, not to travel/stay at home, if they are displaying symptoms or feeling unwell, have been diagnosed with COVID-19 or cared for someone with COVID-19 within the last 14 days. • Ask all individuals attending the meeting to wash or sanitise their hands frequently – after coughing or sneezing, before preparing drinks, after toilet use and during exposure to high traffic public areas, such as airports. • There should be strict attention to respiratory etiquette with a cover the mouth with a tissue, sleeve or elbow when coughing or sneezing message and a promotion of the “Catch It, Kill It, Bin It”. • Used tissues should be put straight in the bin and hands washed or sanitised afterwards. • Ensure that information on the use of face-coverings is available. Face coverings/surgical masks should be made available for those requesting to wear them. These should be

changed if become moist, damaged or every 4 hours, disposed of immediately in a bin and hands washed or sanitised afterwards.

Information for Businesses

• The Business Traveller must conduct his or her business only at a meeting in –

o a designated meeting room at the airport hangars only,

o a meeting room in an office building or other business building, or

o where the business is a property viewing, at the property, and for the avoidance of doubt, for these purposes "other business building" excludes a dwelling and any building to which there is public access, such as a restaurant, café or pub.

• The Business Traveller must not enter any place other than the airport and the building where the meeting is held (if somewhere different).

Travel between airport and meeting rooms on Fixed Base Operator’s Premises

Meetings taking place at the airport hangars – for Business Travellers arriving via private or chartered service only:

• The relevant Fixed Base Operator will organise a dedicated vehicle and walkway to transfer individuals from the chartered aircraft to the meeting room and back to the aircraft after the meeting. • There must be no physical contact at any time (including but not limited to handshakes) between the Business Traveller and the driver, and the Business Traveller must not let the driver carry or otherwise touch any bag or other possession. • The Business Traveller must sit on the back seat of the vehicle. • The Business Traveller must keep his or her face covering on for the duration of the journey. • The Business Traveller must ensure that he or she is the only passenger in the vehicle. • The Business Traveller must ensure that the windows of the vehicle remain open for the duration of the journey. • The Business Traveller must ensure that the name of the driver is recorded, and that this record is maintained for 14 days (to expedite contact tracing).

Vehicles used for transporting the Business Traveller should be cleaned after each use, with particular focus on frequently touched surfaces, such as handles and seat belts, advice can be found here.

Travel to and from the meeting (where the meeting is not at the airport)

• The Business Traveller must travel to the meeting and back to the airport in a private car or taxi, and not by public transport. • There must be no physical contact at any time (including but not limited to handshakes) between the Business Traveller and the driver, and the Business Traveller must not let the driver carry or otherwise touch any bag or other possession. • The Business Traveller must sit on the back seat of the vehicle. • The Business Traveller must keep his or her face covering on for the duration of the journey. • The Business Traveller must ensure that he or she is the only passenger in the vehicle. • The Business Traveller must ensure that the windows of the vehicle remain open for the duration of the journey. • The Business Traveller must ensure that the vehicle travels directly to the meeting and back to the airport. • The Business Traveller must ensure that the name of the driver is recorded, and that this record is maintained for 14 days (to expedite contact tracing).

Vehicles used for transporting the Business Traveller should be cleaned after each use, with particular focus on frequently touched surfaces, such as handles and seat belts, advice can be found here.

At the meeting (including where the meeting constitutes viewing a property)

• The Business Traveller should maintain at least 1 metre physical distance between individuals from within and outside the Bailiwick, including moving through meeting venues. No physical contact should take place, such as handshakes and hugs. • The Business traveller should ensure that a record of people attending the meeting, and their contact details, are kept for a period of 14 days, to expedite contact tracing, if required. • Items, such as pens, PowerPoint pointers and phones must not be shared. • The meeting should be held in a specified area of the premises and attendees kept to a minimum

• A separate toilet should be provided for the Business Traveller • For any refreshments offered, disposable cutlery and crockery should be used. There should be no shared food items/dishes e.g. trays of sandwiches, milk jugs/cartons or beverage supplies from which those attending help themselves. The Business Traveller should have dedicated supplies and not handle any shared equipment e.g. coffee machines, kettles etc. • Where documents are required to be circulated, physical distance must be maintained and hand sanitizer used afterwards. If possible, documents signed/reviewed during the meeting, should then be left untouched for 72 hours, or hands thoroughly washed after touching them. • Windows must remain open where possible to provide adequate ventilation or the air condition system should be compliant with the regulations issued by the Federation of European Heating, Ventilation and Air Conditioning Associations in Covid-19 context. • The physical area where members sit should be aired after the meeting and left untouched for 2 hours before being deep cleaned. This also includes toilets, any other facilities used and any surfaces potentially touched. Cleaning procedures should follow guidance available on https://covid19.gov.gg/guidance/business/cleaning

Contingency plans

• In the eventuality of someone becoming symptomatic/unwell during their flight or during the meeting, plans must be in place to deal with the situation as quickly as possible. This should include, as a minimum, access to a healthcare provider for testing and treatment as required, transport and accommodation in order to self- isolate. • Whilst in Guernsey, if a visitor develops any of the following symptoms, however mild, please phone the Coronavirus Helpline on 01481 756938 or 01481 756969. Staff will provide advice and book for testing, should this be required. • Symptoms include fever, chills, cough, muscle ache, fatigue, cough, headache – sinus pain or pain around the eyes, loss of smell or taste or shortness of breath the latest symptom list can be found here • In the event of a medical emergency involving visitors, please ensure that the emergency services are informed of the recent travel and arrival in Guernsey, so adequate infection prevention measures can be put in place. • On occasion it will not be possible for a Business Traveller to leave Guernsey on the same day he or she arrives for reasons outside the Business Traveller's control – because of technical issues with the aircraft on which he or she is travelling, for example, or because of delays caused by fog or other bad weather.

To minimise the risk to public health, in such circumstances a Business Traveller must travel directly to accommodation at which he or she can self-isolate in a room of his or her own and must inform [email protected]. He or she must self-isolate there until it is possible to leave Guernsey, at which point the Business Traveller must travel directly to the airport in a car, complying with the conditions and restrictions above relating to travel to and from the meeting. Further guidance about self- isolation is available Self-isolation | States of Guernsey - COVID-19 (gov.gg).

A Business Traveller must, before travelling, identify suitable accommodation at which he or she may self-isolate overnight if that is necessary – for example, the address of a hotel which offers full board and room service and which he or she knows has, or is very likely to have, rooms available for the night of the date of his or her travel.