Free tenders for CCTV System by Limited-9836127804

EASTERN COALFIELDS LTD OFFICE OF THE GM ; AREA P.O. SUNDERCHAK (BURDWAN) 713360

TENDER NOTICE Ref No. ECL/SDPA/E&M/ Tender/ 4048 Date : 21/25.3.2013.

Sealed item rate tender as part-I and Part-II basis is invited from reputed bonafide, competent and resourceful contractors working and enlisted in Govt/Semi Govt /Public Sector/Joint Sector Enterprises (managed Jointly by Govt.and Private Sector) for the following job under Sodepur Area. Part-I consist of Technical Bid and Part -II as Price Bid.

SLNo. Name of Work Est.Cost E.M. T.D.Cost. Time of Compl Guarantee Rs. Rs. (i/c Vat ) 1) Supply & Installation of C.C.T.V. 3,80,000.00 3,800/- 284/- One month 6(six)months. at Weigh Bridges of different collieries of Sodepur Area – 9 Nos..

Issue of Tender Document: begin on 23.04.2013 from 10.A.M. on all working days except Sunday & Holiday and closes on 30.04.2013 upto 1.00 P.M..

Place of Issue of T.D. & deposit of Earnest Money: Office of the GM: Sodepur Area (E&M Dept.) Display of tender documents through Web Site from 23.04.2013 to 30.04.2013..

Tender documents can be downloaded from our website www.tenders.gov.in./www.esterncoal.co.in. and cost of tender documents shall have to be deposited by the tenderer in the form of Demand Draft along with Earnest Money if down loaded from website. Tenderers will solely be responsible for the correctness of the downloaded tender documents. Date & time of submission of paper on: 02.05.2013 upto 3.00 p.m. at the Office of the GM: Sodepur Area (E&M Engg.Dept.)

Date & time of opening of part I Tender: 02.05.2013 at 4.00 p.m. at Sodepur Area (Engg.E&M Dept.). No Tender paper will be issued or received by post.

If the Office happens to be closed of the d ate of opening/receiving of tender as specified, the tenders will be received/opened on the next working days at the same time and venue. Earnest money may be deposited either in cash with Sr. Cashier, GM’s Office, Sodepur Area or in the shape of Bank Drafts drawn in favour of “Eastern Coalfields Limited, SODEPUR AREA” payable at (main branch) and should be submitted in separate cover marking “Earnest Money”. Without Earnest money tender will be rejected.

Note: Earnest money Exemptions clause will be applicable in case they are Registered under MSMED Act (Micro.small and Medium Enterprise)/NSIC Regd.a copy of the certificate of Registration is to be enclosed duly signed by the party with seal.

ELIGIBILITY CRITERIA 1) The intending tenderer must have its own name as prime contractor working on Govt/ Semi Govt/Public Sector/Joint Sector Enterprises (managed Jointly by Govt. and Private Sector) having successfully completed similar nature of works during last 7 (seven) years ending last day of previous month (31st March 2013) the one in which bid application are invited should be either of the following:

Contd… .2

Free tenders for CCTV System by Eastern Coalfields Limited-9836127804

= 2 =

(a) Three similar completed works each costing not less than amount equals to 40% of the estimated cost. Or

(b) Two similar completed job each costing not less than the amount equals to 50% of the estimated cost. Or

(c ) One similar completed job costing not less than the amount equals to 80% of the estimated cost.

2) Average annual financial turn over of different works during the last three years ending (31” March of the previous financial year) should be at least 30% of the estimated cost.

DIFINITION OF SIMILAR NATURE OF WORK:

1) Supply & Installation of C.C.T.V.

Tenderers are required to submit /PAN No. ,Bank A/C No., Name of bank and branch with the tender documents.

ECL would not be liable for any compensation due to stoppage/changed in scope of work due to local disturbance, changed in Govt. policy law and order of judiciary, obstruction or delay by any outside agency. Tenderers should visit the site of work before offering their tender. Other details are available in the tender documents.

ECL reserved the right to accept or reject all the tenders without assigning any reasons what-so-ever.

General Manager Sodepur Area Cc. CVO, ECL (HQ), Sanctoria. cc. CGM(E&M), ECL(HQ),Sanctoria. cc. All CGM/GM/AE (E&M) in ECL –for wide circulation please cc. AGM/AFM/ASO, Sodepur Area. cc. Agent/ Group Engr (E&M), all Group of Sodepur Area. Cc. Colliery Engineer (E&M), Chinakurui Mine No.I. cc. Secretary, Coalfields Contractor Association, Barmondia Colliery, PO: Kanyanpur (Burdwan). c Asansol Chamber of Commerce, 361, GT Road, Asansol, Dist. Burdwan cc. Chamber of Commerce, BP Khaitan Road , PO - Box 5 , Raniganj cc. Asansol Small Scale Ancillary Association , 81, GT Road ( E) Murgasol, Burdwan cc. Cashier/Notice Board, Sodepur Area/

Free tenders for CCTV System by Eastern Coalfields Limited-9836127804

Eastern Coalfields Limited Office of the G.M. Sodepur Area Po. Sundarchak, Dist. Burdwan

PART-I Tender Document No :

Tender Notice No. : ECL/SDPA/E&M/Tender/4048 Date :21/25.03..2013.

Name of Work : Supply & Installation of C.C.T.V.at weigh Bridges of different Collieries of Sodepur Area – 9 Nos.

Date & time of Closing Tender : 02.05.2013 upto 3.00 A.M.

Date & time of Opening Tender: 02.05.2013 at 4.00 P.M.

Name of the Tenders & to whom Issued :

Date of Issue :

Cost of Tender Paper : Rs.284/-( Not refundable) Including VAT.

Cash Receipt No. & Date :

Earnest Money Rs :3,800-

Cash Receipt No. & Date :

This T.D. Contains Pages only.

Signature of the Officer Issing Tender Paper ------Office of the G.M. Sodepur P.O. Sunderchak,Burdwan(WB)

Free tenders for CCTV System by Eastern Coalfields Limited-9836127804

Eastern Coalfields Limited Sodepur Area TENDER DOCUMENT PART –I To be filled up by the contractors.

1. Name of Tenderer : 2. Whether individual proprietorship : Partnership or Limited Company 3. Postal address of the Company/ : Proprietor together with Telephone etc. 4. In respect of proprietorship/ : Partnership/Limited Company the names of the Proprietor/ Partner/ Directors together with their address. 5. List of other firms/partnership doing : business in ECL wherein the above firm/partners/Directors. 6. Whether proprietors/partners/ : Directors are connected with any employee working in ECL, if so the details of the employees, designation and place of posting etc. 7. Any contract being carried on in : ECL by the above firm/proprietor/ partnership/Limited company in his own name and if so, the details of the contractor being executed. 8. Details of sales Tax Registration : number if any Whether the tenderer is an income : tax assess on and if so, the year upto which the last assessment has been made, Income Tax clearance certificate should be enclosed. 9. FINANCIAL STATUS latest assessment order of contractor’s account from Income Tax Deptt or latest balance sheet audited by a chartered accountant. :

Free tenders for CCTV System by Eastern Coalfields Limited-9836127804

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10. List of technical personal available with the contractor with their qualification.

11. List of construction equipment available with the contractor : 12. Details of Registration/English.. ment No. with Govt/Semi Govt. organization. 13. Details of Earnest Money depo- sited (Cash Receipt or demand Draft/N.S.C. duly pledged in favour of Eastern Coalfields Limited, SodepurArea- Payable at Asansol . :

14. Details of License for carrying out electrical works.

Signature of Contractor.

IMPORTANT NOTICE : 1) Tenderers are requested to furnish the full and complete information as required under Sl. No. 11 to 14 of Part-I in the respective column only. In case of inadequate space against particular column the relevant information should be furnished in the separate enclosure in the same manner as specified stating the column No. on top of the sheet in tabulated fashion year wise as per profoma. Photo-copies of documents/credentials as asked for under Sl.No. 11 to 14 should be neat and eligible.

2) Qualification/eligibility of tenderer for opening the Part-II of tender should be clearly established in clause No.11 to 13 itself with documentary proofs as desired in the NIT.

3) Tenders of those tenderers for depositing Earnest Money for tenders in ECL is not applicable for this tender. The tenderers are to deposit Earnest Money as laid down in the tender Notice/tender documents. Tender without earnest Money as specified shall not be considered. 4) Exceptions granted earlier for depositing earnest Money for tenders in ECL is not applicable for this tender. The tenderers are to deposit earnest Money as laid down in the tender notice/ tender documents. Tender without earnest money as specified shall not be considered.

Dy.G.M (E&M) Sodepur Area

Free tenders for CCTV System by Eastern Coalfields Limited-9836127804

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SPECIAL GUIDELINE FOR THE TENDERS FOR SUBMISSION OF TENDER

1) Tenderers are requested to pay special attention to go through notice inviting tenders and place the contents of Part-1 in cover meant for Part-I and the contents of part-II in the cover meant for part-II of the tender as specified in the NIT, so that improper placement of contents in two covers of Part-I and Part-II does not take place. The improper placements of contents are liable to disqualify the tenderer for consideration. 2) Tenderers are requested to seal separately the two covers of Part-I, Part-II after placing the correct contents into them. Two covers of Part-I and Part-II should not be placed in any another cover and should ensure submission of Part-I and Part-II separately. 3) Tenderers should ensure to drop the two parts, Part-I and Part-II separately in the Tender Box, Placed in the office meant to receive the tender will before the closing time as notified in N.I.T. 4) The information’s of Part-I of tender shall be examined and the Part-II of tender of such tenderers shall only be opened who will qualify in the light of various stipulations given in NIT. The date and time of opening of Part-II of tenders shall be intimated to the parties subsequently and the same shall be opened in the presence of the tenderers or their authorized representatives who choose to be present. The part-II of the tender of such tenderers who will not qualify for opening of part –I shall stand rejected.

Dy.G.M. (E&M) Sodepur Area

Free tenders for CCTV System by Eastern Coalfields Limited-9836127804

SODEPUR AREA. === TERMS AND CONDITIONS SL.No. 1 1 Place of work Different Collieries of Sodepur Area 2 Engineer In-charge Colliery Engineer (E&M) of Sodepur Area. 3 Commencement of work Shall be treated from 7th day of issue of Work order or date of handing over of site which ever is later. 4 Completion of time One month. 5 Payment 90% payment shall be release within 30 days of commissioning as per satisfaction of Colly.Eng(E&M) . Balance 10% shall be released after successful completion of performance guarantee period. 6 Paying Authority Dy.G.M.(Finance), Sodepur Area

7 Performance Guarantee The contractor shall have to guarantee of six months from the date of fitting . 9 Payment of Laborers Contractor shall make payment to their labors as per Minimum wages Act applicable 10 Insurance of workmen Contractor at their own cost shall make/arrange insurance for their workmen against any accident etc. to protect their own interest and the interest of workmen. Failure of contractor shall not absolve them from their obligations. Compensation, if any, shall have to be paid & borne by the contractor only. 11 Liquidated Damage (LD) For delay, LD @ ½% per day shall be levied on the value of incomplete portion of work. Maximum LD shall be 5%. 12 Photo Identity Card Contractor shall issue photo identity card to their workmen valid through out the period of contract. 13 Security of Material The work is completed and handed over to ECL, Different collieries of Sodepur Area, contractor shall be responsible for security of all materials related to this contract. 14 Safety Contractor has to execute the work under the supervision of their supervisor with all safety precautions. 15 Applicability of Rules All rules, regulations, Acts notified by the Govt. shall be applicable to the tender/contract.

Dy.G.M.(E&M) Sodepur Area

Free tenders for CCTV System by Eastern Coalfields Limited-9836127804

EASTERN COALFIELDS LTD. SODEPUR AREA ==== INFORMATION TO BIDDERS === 1. Any bid not accompanied with EMD shall out rightly rejected. No interest shall be paid on EMD deposited. EMD to unsuccessful bidder shall be returned once the price bid is opened on L-1 status known . EMD to successful bidder shall be returned after successful completion of the work. SSI/NSIC Registered (for tendered item) Firms may be considered for exemption from submission of Earnest Money deposit , in case they produce copies of documentary evidence issued by Govt. Authorities.

2. Offer/bid validity-offer shall be valid & open for consideration for a period of 120 days.

3. The firm must be registered with Sales Tax / VAT

4. This shall be two envelope bid Each envelope must clearly be marked with the name of the bidder, Name of work, tender notice no. and envelop no. 1 or envelop no. 2 as the case may be. On the Due date, only envelop no. 1 shall be opened. Envelop No. 2 i.e. price bid shall be opened for those bidders only who are found eligible as per envelop no. 1. Date for opening of price bid shall be intimated separately to eligible bidders only.

5. Envelop no. 1 shall contain following: i) EMD receipt (or copies of documentary evidence issued by Govt. Authorities. Regarding Valid registration with SSI / NSIC, for tendered item) ii) Valid Sales Tax/VAT Clearance Certificate iii) Document in support of experience of similar nature/pit safety work at least 50% of the estimate cost.

i v) Each page of this tender document excluding Price bid page should be signed as a token of acceptance of the terms & conditions of the tender and submitted with envelop No.1 vi) Zerox copy of Partnership deed. vii) Authorization letter for Signature is Tender documentary. 6. Envelop no. 2 shall contain the price bid only. For this purpose (price bid format) is annexed With this tender document. The price bid has to be submitted in the same format. 7. Over writing & cutting must be initiated.

Dy.G.M. (E&M) Sodepur Area

Free tenders for CCTV System by Eastern Coalfields Limited-9836127804

Eastern Coalfields Limited Office of the General Manager,SODEPUR Area, P.O.SUNDARCHAK, Dist, BURDWAN.

Part-II 1.Name of work : Supply & Installation of C.C.T.V. at weigh bridge of different Collieries of Sodepur Area. 2. Tender Notice No. & Date : ECL/SDPA/E&M/Tender/4048 dt.21/25.03.2013.

3. Tender documents No

4. Date and time of receipt of tender.

5. Date and time of opening of Part-I

6. Name and address of the tenderer to whom tender papers issued 7. Date of issue 8. Cost of tender paper : Rs.284/- including VAT (Not refundable)

9. Cash Receipt No & date

This tender document contains pages.

SIGNATURE OF OFFICER ISSUING THE TENDER PAPER. Office of the General Manager Sodepur Area PO: Sundarchak Dist: Burdwan (W.B )

Free tenders for CCTV System by Eastern Coalfields Limited-9836127804

EASTERN COAIELDS LTD. OFFICE OF THE GM: SODEPUR AREA PO: SUNDARCHAK (BURDWAN) Pin- 713360 (WB)

Details of job for Installtion of each C.C.T.V. Camera.

Sl.No. Description __ Unit Qty.

1) I R Camera Nos 4

2) 4 point DVT No. 1

3) 1 therrabite hard disk No. 1

4) Video balloon Nos. 4

5) Monitor 16” No. 1

6) Require cable & accessories etc

7) Installation charges.

Dy.G.M. (E&M) Sodepur Area

Free tenders for CCTV System by Eastern Coalfields Limited-9836127804

EASTERN COALFIELDS LTD. SODEPUR AREA. ==

PRICE BID FORMAT SL.No.1 Sl.No. Description Quantity Total Amount (Rs.) 1 Supply & Installation of C.C.T.V. at weigh Bridges of 9 Nos. different collieries of Sodepur Area.

2 Installation Charges

3 Materials charges

4. Others if any

5 Total (Rs)

Signature & Stamp of bidder

Free tenders for CCTV System by Eastern Coalfields Limited-9836127804

EASTERN COALFIELDS LTD. SODEPUR AREA.

Ref:ECL/SDPA/E&M/Tender/4048 Date:- 21/25.03.2013.

TO BE FILLED UP BY THE TENDERER

I/ we have gone thorough the estimate, specification, terms & condition of the work. I /we hereby offer my rate on percentage basis on the estimated cost:-

AT PAR /BELOW /ABOVE

TOTAL OUOTED AMOUNT.

1. In figure: Rs.

………………………………………………………………………………………………..

2. In words :Rs.

……………………………………………………………………………………………….

Signature of Contractor