![[Type Here] [Type Here] 4.0 Barry Gosling 12 Noon 5.0 Declaration of Interests 12.00 6.0 Matters Arising from Previous Meeting Paving Slabs Progress CM](http://data.docslib.org/img/940e049edfcbbcaddb68c0a700396d08-1.webp)
Agenda for Full Board Meeting
Date: Wednesday 26th February Time: 11.00
Location: Pilgrim House
Item Part One Board Members Only Time 1.0 Welcome 11.00 2.0 Apologies for Absence 11.01 3.0 Creating a legacy – Continuation of Legacy project discussion, with a view 11.05 to finalising a shortlist of projects to be costed.
WeAreWeymouth ways of working – Review of communication between 11.30 Board , Operations team and Levy payers. What’s working and what isn’t.
Break 11.55
Jan 2019 BID Board Agenda 1 Wifi login BID2019! [Type here] [Type here] 4.0 Barry Gosling 12 Noon 5.0 Declaration of Interests 12.00 6.0 Matters Arising from Previous Meeting Paving slabs progress CM
7.0 Financial Report Update CT
8.0 Funding Applications Pirate festival Beach Volleyball Fireworks update 9.0 Improve Collaboration with harbour on information boards Governance Baseline Agreements 10.0 Improve Digital Storm Report Agree Marketing Proposal Marketing Proposal – Getaway Digital Easter Proposal 11.0 AOB
Jan 2019 BID Board Agenda 2 Wifi login BID2019! [Type here] [Type here]
Weymouth BID Ltd
Minutes of Board Meeting
Date: Wednesday 29th January 2020 Time: 11.00
Location: Pilgrim House
Item Details Action 1.0 Attendees Present: Board Members : Chairman, Roger Stockley (RS) – Belle’s Bakery Chris Truscott, Vice Chair, McDonalds Tamsin Mutton-McKnight (TM-M) Sealife Centre, Merlin (arrived 11.00) Ron Challiss (RC) – The Waterloo Lynne Fisher, (LF) – St John’s Guest House Jonathan Oldroyd (JO) Gloucester House Hotel Shaun Hennessey (SH), Gunz Barbers Present for second hour: Non Board Members: Claudia Moore (CM) BID Chief Operating Officer Helen Heanes (HH) Principle Economic Development Officer Edward Warr (EW) Town Centre Manager Cllr David Gray Weymouth Town Council Cllr Clare Sutton
2.0 Apologies for Absence Ian Ferguson (IF) Weyline Taxis, Bee Cars, Streetcars Stephen Bassett (SB) Londis Cllr Louie O’ Leary
29th January 2020 BID Board Minutes Page 1 of 6
Item Details Action 3.0 Declaration of Interest
RS - As in previous years, Belle’s will be paying for the Jax Parrow impersonator full the full weekend and organising with him the Kids Fancy Dress Competition/Prizes and Face Painting, regardless of whether the funding application is successful or not.
4.0 Strategy Meeting (Directors Only) • Creating a Legacy (suggestions) – Building on hanging baskets Create a habit and something tangible Flower beds and seating areas across town Broaden Area - along the sea front Entire BID area inc Park District/Lodmoor Hill Christmas Lights on Seafront Bunting update An event that’s ours in shoulder months Swannery Car Park with pier and railings – fountain in middle of lake Train Station area improvements – feel like you’ve arrived, Weyfarers, planters and benches, Portland Stone sculptures and flowers, liaise with college. Graffiti – investing in someone to remove it Harbourside Improvements Marketing – fewer and better Street furniture/hanging baskets/flags/xmas trees/waterjets Bridgewater Carnival
• Stakeholder Partnership Principles – Need for Baseline Agreements Tourism Inclusion Council responsibility to maintain town WAW recognition needs to be more pronounced WAW included in funding requests to ensure recognition Formalise review process from all funding applications via pro-forma Sub-committees to review smaller funding applications
• Ways of Working - BID and Management Team
29th January 2020 BID Board Minutes Page 2 of 6 Item Details Action Matters arising from Previous Minutes 5.0 No matters arising Financial Report 6.0 The financial report was handed out and there were no questions raised
Budget Variation – The Board agreed to move £20,000 from the Improve funding to Marketing funding.
CT and TMM to meet CW this month to discuss separating the marketing and CW/CT events budgets appropriately. /TMM to meet 7.0 Funding Applications Wessex Folk Festival – The Board agreed to fund £2,200 for security etc. CW to CSAS Officers – The Board agreed to fund £10,000 for 2020/21 inform all Summer Nights Proposal from Slick Events – Agreement in Principle but board applic members to meet with events company to discuss proof points, price and ants of marketing. Fireworks to be held on these nights. decisi Pirate Parlay 2020 - Agreement in principle but board members to meet with on event organisers to discuss more realistic costs. CW to help event manage on the weekend. Nothe Fort Victorian event – The Board did not approve funding as the event is already happening and will not benefit many businesses. However, WAW is happy to market the event.
Kite Festival – The Board declined to make a decision as appropriate council permission has not yet been sought for a seafront market.
8.0 Improve Gift Cards – No quantitative benefits have yet been found by towns having gift cards. Concept to be parked for now. Paving Slabs Update – Update given and CW waiting for estimation from DC CWE and proofs from artist. 9.0 Marketing The Digital Storm report was read and there were no questions raised. The Board agreed to the budget that DS have suggested for marketing “The Perfect Weekend.”
“#morethanjustabeach, this campaign would run from March through April as a 6-8 week campaign focusing on Bristol. I would look to be spending at least £6000 - £7000 in media for this campaign to really have the appropriate impact. Primary considered advertising
29th January 2020 BID Board Minutes Page 3 of 6 Item Details Action opportunities are included in the document attached. We will start on creatives for this next month.
As for the Perfect Weekend, as discussed we have already agreed on 30 spots per month with Smooth Dorset radio which is very affordable at £60 per 30 spots. I am keen to agree to the outdoor display advertising across Dorset which I have negotiated down to £1110 per month for 5 panels 24/7 for two weeks per month. Additionally to this, could the board provide some more indication on what advertising budgets are available for this campaign - I would recommend we look at a monthly social media budget for some local advertising. I would also wish to produce 4 videos for 4/5 weekends (we have a video already for heritage).
Marketing on Smooth Radio to start in March 2020.
10.0 Governance and Engagement
AGM 2020 – BID team to send out some dates for directors to choose from. CW/HT to action
COO Projects Update (update sent via email prior to meeting) 11.0 -Christmas 2020 – Slick events proposal coming, Projection mapping for 3-4 spots in town, have contacted various markets -Youth Market – working on with Budmouth, Weymouth College, WADT and Ed Warr. Planned for Easter -Town Crier Competition – have written proposal for council and provisionally organised event for 18th April -Totally Locally – Have signed up 50 businesses (and visited) and will start work on projects ASAP. -Plastic Free Weymouth – Only 6 more businesses needed to take the pledge. Lots of positive communication with businesses. -Red Bull Quicksand Event – meeting with Red Bull went very well. Fingers crossed for a September 2021 event. -Gift Card – Have written board proposal -Easter 2020 proposal – ready for Feb board meeting -Halloween 2020 proposal – ready for March board meeting -Valentines Offers – Have created page and am uploading all offers -Dine for Less – started on Friday 24th Jan and have created WAW website page. -Q1 Slide show – working on this. -Paving Slabs – Had walkaround with artist and chose suitable locations. Have sent these to highways for permissions but they are happy in principle.
29th January 2020 BID Board Minutes Page 4 of 6
Item Details Action -Hanging baskets – Helen and I have been visiting businesses and getting permissions -Town lighting project – Just chasing up last owner permissions from St Alban Street as the first part of a proposal for various streets in the town. -Radio advertising – We will be advertising The Perfect Weekend on Smooth Dorset and More Than Just a Beach on Smooth Bath and Bristol -SWR advertising – Meeting delayed until first week of February -Uploading businesses to website -Ongoing -Sense of Unity Event – Have had a meeting with their marketing director to organise an effective marketing plan that involves all the businesses. -Cruise Ships – meeting with Portland Port next week. They have requested a large number of leaflets from us to help advertise Weymouth. -History Open Day – Planned for September 2020 and being organised by the same people who did Dorchester’s last year. -Heritage Group – We are working on children’s trails and activities for our next project. -Staff Appraisals - up to date and appropriate training booked
12.00 AOB
Super-Fast Broadband – DC have suggested that WAW may want to take on the role of liaising with Open Reach and seafront businesses. The Board CW to suggested that The WPCC or Hoteliers Association may be more appropriate respo bodies. nd
13.00 Items for Next meeting NYE 2020 Fireworks Proposal - CM NYE Buses 2020 – CM Weymouth Heritage Open Day Update - CM
14.00 Date of next Meetings 26th February, 25th March, 29th April
ACTIONS FROM THIS MEETING
Action When CT and TMM to meet CW this month to discuss separating the ASAP marketing and events budgets appropriately. CM to report Boards decision to all funding applicants ASAP AGM dates to be circulated ASAP
29th January 2020 BID Board Minutes Page 5 of 6
CM To respond to Broadband Company ASAP
Signed as a true record by
Roger Stockley Chairman ……………………………..
Date ……………………………..
29th January 2020 BID Board Minutes Page 6 of 6 Additional Information/Heritage Board for Weymouth Harbour
From: Keith Howorth
Claudia
Thanks for the consideration.
Could we ask for the BiD to consider paying for 2 new ones at £350 + VAT each? I suggest a couple of community minded/general interest subjects, perhaps:
• Weymouth Lifeboat Station/RNLI • Weymouth’s commercial fishing industry/Dorset Food & Drink • Weymouth through the War (WW1 120,000 ANZAC personnel stationed here, WW2 D-Day troops embarking for Normandy, Bouncing bomb tested in fleet lagoon etc.)
Which 2 subjects would the BiD like us to do?
Regards
Keith
Keith Howorth Weymouth Harbour Master Place Services
Current Boards:
• Cargo Stage o Weymouth Tramway o Weymouth Harbour (generic) o Cross Channel Ferries (awaiting final artwork from Graphics) o Weymouth Rowing Ferry (awaiting final artwork from Graphics) • Trinity Road o Weymouth Town Bridge • Cove o Weymouth 2012
Possible new topics/locations:
• South Side of the Outer Harbour/Stone Pier o Nothe Fort/sea defences like Sandsfoot o Weymouth Lifeboat Station/RNLI o Weymouth Shipwrecks/Diving Community • CHQ/Commercial Road o Weymouth’s commercial fishing industry/Dorset Food & Drink • Inner Harbour near along NQ railings/Backwater o Formation of the inner harbour pontoons/leisure marinas • Beach Railings/new peninsula o King George III o Weymouth through the War (WW1 120,000 ANZAC personnel stationed here, WW2 D-Day troops embarking for Normandy, Bouncing bomb tested in fleet lagoon etc.)
MARKETING REPORT
Weymouth BID & We are Weymouth February 2020 1st - 21st 21/02/2019
February Summary (1st – 21st)
See below details of key activities undertaken throughout the month and the total time tracked by our Paymo (time tracking software). Please note that this is not the entirety of the work we have performed but rather key/notable activates. Notable specifics undertaken in February ● Social media management & posting (Instagram, Facebook) o Scheduling join the directory posts on Weymouth BID o Other social ongoing posting & daily engagement ● More Than Just A Beach o Liaising with ad placement reps o Preparing campaign plan o Briefing designers ● We are Weymouth website support and bug fixes ● Search Engine Optimisation o Redirects o Things to do sub-categories (content provided by Weymouth BID) ● Website Administration o Events approval and updates o Adding businesses o Assisting people with sign-up issues ● Website Additions and Updates o Updating Weymouth Beach Page o New page with the ability to book train tickets o New page for Business Opportunities o New page for Group Travel in Weymouth ● Build and send out of the weekly newsletter ● Blogging o Written 3 blogs o Uploaded 1 provided by Weymouth BID ● Dine For Less o Scheduling social posts o Uploading of offers ● Tell us why you love Weymouth o Design of social posts o Web page development ● Design o More Than Just A Beach Campaign - Half page print ad for magazine o Walking in Weymouth Landing Page o Front cover Events & Town Map leaflet changes o SWR #morethanjustabeach poster (Soon to situated at 101 sites worth £150K)
Weymouth BID Marketing Report – Provided by Digital Storm 21/02/2019
Total Time tracked for Weymouth BID this month: 67 hrs 27 min
Budgeted hours based on our hourly rate for Weymouth BID: 31.25 Hrs
*The monthly budget is based on an estimation of our time to deliver the discussed activities. However, where necessary we are comfortable going over budget to meet the necessary results for our clients.
Weymouth BID Marketing Report – Provided by Digital Storm Excerpt from email from Andy Cooke of Getaway Digital BID Event Marketing on Love Weymouth
We also discussed, following on from discussion at the BID forum, the use of Love Weymouth and it’s associated Social Channels for marketing BID related events and you asked I provide you with some details ...
Based on a 12 month agreement for £150.00 a month we could give full support across all our channels to BID events. I consider this to be pretty reasonable when compared for instance to the £60.00 per month for Smooth Dorset Radio. Fundamentally there would be no issue in linking to WAW or it’s associated Social accounts.
If a board meeting should consider this as something worth discussing in further detail then of course I will provide more substance as to what can be done but for now I think it best all round they at least agree in principal before I spend any more time on this.
The board may want to take on board the huge interest we created in The Pirate Festival over the weekend through our Facebook page as an indication of just how we could enhance the BID’s marketing activities.
As always happy to have a chat at any time
Feb 2020
Weymouth Town Centre Business Improvement District (BID)
Baseline Service Agreement - The Standard Services - Appendix 1
Page 1) Index 1 2) Purpose of Agreement 2 3) Weymouth Town Centre BID – List of Streets 2 4) BID Area Map 3 5) Weymouth Town Council Services 4 a) Beach Management 4 b) Parks, Open Spaces, Allotments and Play Areas 5 c) Events & Festivals 7 d) Town Centre Management 9 e) Decorative including Christmas lighting 11 f) Public toilet facilities 13
Pol Document Ref Version Owner Date Review Approved Date BID – Standard Draft 14-02-20 Matt Ryan xxxx March 2021 of Services
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2) Purpose of Document This document sets out the standard of Services that the Council intends to provide across the BID Area, forming Appendix 1 of the Baseline Agreement. The Council may, from time to time alter this level of service. 3) Weymouth Town Centre BID – List of Streets
ADMIRALS QUARTER FISHERBRIDGE ROAD LOWER ST EDMUND ST MARY STREET STREET ALBERT STREET FOREHILL CLOSE LYNMOOR ROAD ST NICHOLAS STREET ALEXANDRA GARDENS FREDERICK PLACE MAIDEN STREET ST THOMAS STREET BARRACK ROAD FURZY CLOSE MAPLE CLOSE STANLEY STREET BATH STREET GLOUCESTER MEWS MARKET STREET SUNNINGDALE RISE BELLE VUE GLOUCESTER STREET MELCOMBE AVENUE SWANNERY WALK BELMONT STREET GOVERNORS LANE MITCHELL STREET TALLIDGE CLOSE BOND STREET GRANGE ROAD MULBERRY TERRACE THE ESPLANADE BOWLEAZE COVEWAY GREAT GEORGE STREET NEW BOND STREET THE NOTHE BROOKSIDE CLOSE GREAT WESTERN NEW STREET THE QUAY TERRACE BRUNSWICK TERRACE GREENHILL NEWBERRY GARDENS TRINITY ROAD CAROLINE PLACE GREENHILL ESPLANADE NEWTONS ROAD TRINITY STREET EAST CEDAR DRIVE GREENHILL ESPLANADE NORTH QUAY TURTON STREET WEST CHALBURY LODGE HALSTOCK CLOSE NOTHE PARADE UPWAY STREET CHAPELHAY STREET HAZEL DRIVE OAKBURY DRIVE VICTORIA STREET CHURCH PASSAGE HELEN LANE OUTSIDE BOROUGH WATERLOO PLACE AREA CHURCH ROAD HIGH STREET OVERCOMBE DRIVE WELLINGTON COURT CLIFTON PLACE HIGH WEST STREET PARK LANE WESLEY STREET COLLEGE LANE HILL LANE PARK STREET WEST STREET COMMERCIAL ROAD HOLCOMBE CLOSE PRESTON ROAD WESTBOURNE ROAD COOMBE AVENUE HOPE SQUARE QUEEN STREET WESTERHALL ROAD COVE PASSAGE HOPE STREET RADIPOLE COURT WESTHAM BRIDGE COVE ROW HOPE STREET SOUTH RADIPOLE PARK DRIVE WESTHAM ROAD COVE STREET HORSFORD STREET RADIPOLE TERRACE WESTWEY ROAD CRANFORD AVENUE HORYFORD CLOSE RICKETTS CLOSE WEYMOUTH BAY AVENUE CRESCENT STREET JOHN STREET RINGSTEAD CRESCENT WEYMOUTH WAY CUSTOM HOUSE QUAY JUBILEE CLOSE SANDBOURNE ROAD WILLIAM STREET DALE AVENUE KELLAWAY COURT SCHOOL STREET WILLOW CRESCENT DEANSLEIGH CLOSE KING STREET SEA WALL WALKWAY WINGREEN CLOSE DORCHESTER ROAD KINGS ROUNDABOUT SOUTH PARADE WOOPERTON STREET EAST STREET LENNOX STREET SPRING ROAD YEW TREE CLOSE EDWARD STREET LODMOOR HILL SPRINGROVE COURT ELM CLOSE LODMOOR WAY ST ALBAN STREET FERNDALE ROAD LOOK OUT ST EDMUND STREET FERNHILL AVENUE LOVE LANE ST GEORGES AVENUE FISHERBRIDGE CLOSE LOWER ST ALBAN ST LEONARDS ROAD STREET
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4. BID Area Map
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5. Weymouth Town Council Services a) Beach Management Number of Staff 1 x Full time Beach Manager, 1 x Full time Beach Supervisor & Equipment supplemented with up to 15 x seasonal agency staff (Inspector and attendants). Seasonal staff also support delivery of events and festivals.
Equipment includes: • General Operational equipment (two-way radio system, IT Hardware, Communications, ticketing and audit); • Cleansing/Refuse – 26 x1100 Wheelie Bins, 64 x 240litre general waste fixed bins, 3 x mini recycling centres; • Promenade Street Furniture – Assorted street furniture i.e. benches, Victorian shelters, bollards, amenity and safety signage etc. • Public Water taps; • Associated independent services (electric/water).
Specification The strategic development and operational management of the Seafront inclusive of supervision (monitoring, advising and limited enforcement), general maintenance, contracts management, delivery of traded services, and licensing of activities.
Service Priorities: • Development and implementation of initiatives and activities to improve the quality and offer of the seafront environment; • Health, safety and welfare of over 1 million visitors to the seafront; • Attain and preserve Blue Flag and Seaside award status; • PSPO and Bye-law engagement; • Generate income via hire operation (circa 30,000 deckchairs, 5,000 windbreaks and over 4,000 sunbeds), promotional and site bookings, bench schemes, etc.; • On-going maintenance; • Contracts management including beach cleansing, attraction, catering concessions and retail outlets; • Continue working with local, regional and national organisations, businesses and groups for the benefit of the environment and development of seafront area; • Assist with booking and delivery of events and activities.
Responsibilities: With the area of the BID the service is specifically responsible for the management and operational delivery associated with 3.5 miles of Seafront (Pavilion to Bowleaze Coveway). This includes: - • Daily oversight of leased and licenced trading operations; • Health and safety; • Deckchair Hire services; • Licensing of day to day activities (including Promotional sites); • Repairs and maintenance; • Greenhill Swimming rafts;
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• Street furniture including railings, Victorian Shelters; • Beach Cleaning (Pavilion Theatre to Bowleaze) including 1100 litre seasonal wheelie bins and 3 mini recycling centres • Implementation of works relating to the amenity beach aspects under the Beach Management Plan in conjunction with Dorset Council. Performance Service measures and actions in accordance with Corporate priorities, Measure service quality standards and achieving the service priorities on an annual basis. Manager monitors finance, performance, complements and complaints. Non- Via management monitoring, inspections and customer feedback. Blue Compliance flag / Seaside award is externally audited / judged – This can include Procedure improvement / performance notification/s. Contractors can be issued with rectification / default notices where applicable.
Existing Value Overall Service Budget - 2019/20 financial year: - of Contract Expenditure £557,416 Income - £323,508 Net Budget £233,908
The main contracts forming part of this budget relate to Beach Cleansing, RNLI Lifeguarding Services, Agency staff.
A copy of the Councils budget is available at www.weymouthtowncouncil.gov.uk
Boundary Area As stated above.
Proposed BIDs Additional Activity
Cost of BIDs Additional Activity
b) Parks, Open Spaces, Cemeteries, Allotments and Play Areas Number of Staff The service has a total of 21 staff to deliver management and operations & Equipment for the Parks, Gardens, Open Spaces, Cemeteries, Allotments and Play Areas as a whole.
Associated full range of grounds and parks maintenance equipment, vehicles, plant, machinery and consumables.
Specification The provision of a wide range of high-quality facilities that are safe and secure to all in the community. The role of the service is to deliver an urban environment that is of appeal to all sectors of the community and visitors to the town. Environmental sustainability, providing opportunities for education, health and exercise and ensuring equal access for all are
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also key.
Service Priorities: • Retaining Green Flag status at Greenhill and Sandsfoot Gardens; ensure that we meet the key judging criteria for the Green Flag Award: o A welcoming place o Healthy, safe and secure o Clean and well maintained o Sustainability o Conservation and heritage o Community involvement o Marketing o Management • Heritage Lottery Fund application for Radipole Park and Gardens; • Tumbledown Farm; • Wyke Cemetery Extension; • Implementation of the Marsh Masterplan; • Annual Audit of Parks, Gardens and Play Areas; • Health, Safety and Welfare of Users and Visitors to Parks and Open Spaces.
Responsibilities: With the area of the BID the service is specifically responsible for the management, delivery, planning, repairs and maintenance of Greenhill Gardens, Nothe Gardens, Bowleaze Coveway open Space, Lodmoor Country Park (play and events area), St John’s Gardens, Melcombe play area and seafront flowerbeds (including Preston Promenade). This includes: • Seafront bedding / planning; • Litter and refuse (Parks & Open spaces); • Street furniture within associated areas; • All associated buildings, structures and lighting within parks, gardens, open space etc areas;
Performance Service measures and actions in accordance with Corporate priorities, Measure service quality standards, Parks strategy and plans where applicable and achieving the service priorities on an annual basis. Manager monitors finance, performance, compliments and complaints.
Non- Via management monitoring, inspections and customer feedback. Green Compliance Flag Gardens externally audited / judged – this can include improvement Procedure / performance notification/s. Contractors can be issued with rectification / default notices where applicable. Existing Value N/A of Contract Overall Service Budget - 2019/20 financial year: - Expenditure £ 1,323,022 Income - £ 225,684 Net Budget £ 1,097,338
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The main contract forming part of this budget relates to vehicle leasing.
A copy of the Councils budget is available at www.weymouthtowncouncil.gov.uk
Boundary Area As stated above.
Proposed BIDs Additional Activity
Cost of BIDs Additional Activity
c) Events & Festivals Number of Staff 1 x Full time Events Manager and 1 x Part time Promotions and Events & Equipment Officer.
Equipment includes: • Seafront Public address system (shared with Beach management service); • Event equipment including localised PA System; 30 x Crowd barriers; highway signage, road cones, rope and posts etc.
Specification The management, development, delivery and enabling of the Weymouth Events programme.
Service Priorities: - • Facilitate and/or manage in excess of 150 community, sporting, cultural and arts-based events together with major festivals annually; generating social and economic benefits for the Town, as well as raising the image and profile of the destination and the Town Council; • Manage and deliver the Town’s civic events programme, including Nationally Accredited Armed Forces Celebrations and various annual commemorations throughout the year including Anzac, US Memorial, Remembrance Sunday. • Maximising commercial and sponsorship opportunities through events and high-profile promotional sites to generate the annually agreed budgetary income for reinvestment into service delivery; • Development, promotion and diversification of the visitor economy through major events and festivals with a particular emphasis on out of season; • Generate publicity campaigns to promote the events programme and individual events throughout the year;
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Council organised Events include: -
Event / Festival Frequency Cost £ Holocaust Memorial Day Annual Service (27th Jan 80.00 Service – AM Service) Commonwealth Flag Annual Service (first 30.00 raising Monday in March – AM Service) Anzac Day Service Annual Service (25th April 800.00 – AM Service) US Memorial Day Service Annual Service – End 200.00 May Bank Holiday Monday (AM Service) Armed Forces Celebrations 3 x days during June 21,000.00 Summer Fireworks 1 x evening during 5,500.00 August (Display fired at 2130 hours and lasts approx. 8-10 minutes) United Nations Flag Annual Service (24th 30.00 Raising October – AM Service) Community Guy Fawkes 1 x evening – November 5,500.00 Bonfire & Fireworks 5th each year. Remembrance Sunday 1 x day - November 3,200.00 Service
In addition, the team co-ordinates, administers and undertakes bookings for Events on Council land or land managed/ licenced to the Council.
Performance Service measures and actions in accordance with Corporate priorities, Measure service quality standards and achieving the service priorities on an annual basis. Manager monitors finance, performance, compliments and complaints. Non- Via management monitoring, inspections, customer feedback and Compliance reporting. Legal action or reporting to external bodies (if deemed Procedure appropriate) for non-compliance of terms & conditions, Health and Safety legislation etc.
Existing Value Overall Service Budget - 2019/20 financial year: - of Contract Expenditure £ 215,515 Income - £ 84,820 Net Budget £ 130,695
A copy of the Councils budget is available at www.weymouthtowncouncil.gov.uk
Boundary Area Weymouth Seafront (Beach & Promenade), Esplanade, Custom House Quay, Trinity Road, Hope square, Nothe Gardens, Commercial road (Council Offices) & Lodmoor Country Park.
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Proposed BIDs Additional Activity
Cost of BIDs Additional Activity
d) Town Centre Management Number of Staff 1 x Full Time Town Centre Manager & Equipment Equipment includes: • 3mx3m Event gazebos • Purple Astro Turf • Adjustable Trellis tables • Led portable popup light unit
Specification The coordination and management of the infrastructure, environment and public realm for the wellbeing of the town centre, whilst working with partners to create a town centre where shopping, working, living and doing business are positive experiences: -
• Wellbeing: Successful destinations are all safe and welcoming with all sectors playing their part in delivering high standards of customer care. • Appeal: Successful destinations offer a vibrant choice of leisure and entertainment for a diversity of ages, groups, lifestyles and cultures. • Place: Successful areas are alive during the day, as well as in the evening. Our town centre should contain a blend of overlapping activities that encourage people to mingle and enjoy the place. They reinforce the character and identity of the area as well as flair and imagination in urban design for both day and night.
Service Priorities: • Maintain Purple Flag for positive accreditation and the Night time Economy (NTE)*; • To support the development of a strategic approach to the growth of the Town Centre; • To consider, initiate, support, co-ordinate and review collective initiatives and activities to improve the environment of the town centre in order to maximise visitor footfall, customer satisfaction and the quality of the Town Centre; • To foster strong, successful and transparent relationships with public and private sector organisations; connecting and working collaboratively with the Weymouth BID and the local Businesses community and encouraging widespread participation in decision
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making to make sure that the management is truly representative of current and future Town Centre ambitions; • Ensure meaningful Community engagement and involvement in the development and delivery of the town centre; • To oversee the development and monitoring of agreed activities, reviewing and reporting on progress and making interventions and recommendations where necessary to the core membership organisations for endorsement of decisions taken; • Actively support and promote where needed the preparation of Town Centre Plans or objectives; • To help identify and grow successful initiatives, Identifying sources of funding in support of the Town; • Management of Pedestrian directional signage; • Support to the New Town Centre Management board / group and its aims; • Crime and Disorder Liaison with Dorset Police and work closely on projects together i.e. Purple Flag, Community Alcohol Partnerships and general safety; • Public realm and place enhancements/ initiatives (including ongoing maintenance); • Link in with national and regional high street trends as a member of the ATCM; • Awards and accreditation for the Town Centre;
* NTE (Night-time Economy) - To deliver the current vision, focused in 5 key areas of work that mirror the Purple Flag accreditation themes; 1. Wellbeing – welcoming, clean & safe; 2. Movement – secure pattern of arrival, circulation and departure 3. Broad Appeal – vibrant choice and a rich mix 4. Place – stimulating destination and a vital place 5. Policy Envelope – clear aim and a common purpose;
Other activities include the management and partnership delivery of the Weymouth Community Toilet Scheme.
Performance Service measures and actions in accordance with Corporate priorities, Measure service quality standards and achieving the service priorities on an annual basis. Manager monitors finance, performance, complements and complaints Non- Via management monitoring, inspections, customer feedback and Compliance reporting. Procedure Existing Value Overall Service Budget - 2019/20 financial year: - of Contract Expenditure £ 109,277 Income £ - . Net Budget £ 109,277
The main contract forming part of this budget relate to operating the TRO (traffic regulation order) opening and closing of the town centre
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A copy of the Councils budget is available at www.weymouthtowncouncil.gov.uk
Boundary Area The Town centre boundary area from the Swannery Car Park (including Jubilee sidings & King Street) to the Esplanade and from St Johns Church to Barrack Road (including St Mary Street, St Thomas Street, Bond street, New Bond street, St Alban Street, Custom House Quay, Alexandra Gardens, Commercial Road, Maiden Street, Market Street Trinity Street, Trinity Road, North Quay, Hope Sq.).
Proposed BIDs Additional Activity
Cost of BIDs Additional Activity
e) Decorative including Christmas lighting Number of Staff Forms part of Senior Buildings Services Engineer post. & Equipment Weymouth Town Council maintains the following tranches of external lighting: -
Weymouth Esplanade The area extends from adjacent to the Pavilion Theatre to the Sluice Gardens (Groyne) at Lodmoor, the areas include the Esplanade, Sir Henry Edwards Statue, Greenhill, access routes between Esplanade Greenhill and Preston Road. • New Seafront Artistic Lighting (28 columns) • Monument and Clock Lighting which includes American war Memorial, Cenotaph, Anzac Memorial, Jubilee Clock. • Victorian Shelter Lighting (7 shelters) • Laser Lighting inclusive of encapsulates (7) • Palm Tree Lighting (30 lights) • Victorian Lighting Columns (21) 8 metre • King Statue Lighting
Pier Bandstand Art Deco Lamp Columns Town Centre Lighting Weymouth Town Council is responsible for the following installations for festive and town centre lighting, the installations vary from festive road crossings, festoon lighting and tree lighting. Christmas Lighting is installed annually in following Streets; St Thomas Street, St Mary’s St and St Edmund St, Lower Bond St, Bond Street, St
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Alban St (between St Thomas and St Mary St).
The majority of the lighting is high level and includes anchor points that supports the catenary infrastructure.
Parks Lighting WTC maintains lighting in the: - • Nothe Gardens (13 columns) 5 metre • Greenhill Gardens (8 columns) 5 metre, plus step amenity Lighting • Sluice Gardens Lighting • Sandsfoot Gardens – Castle lighting
Specification Management, maintenance and replacement of seafront, Town and Christmas light installations as identified above.
Advice and guidance to organisations wishing to enhance / develop lighting schemes within the Weymouth area.
Performance Compliance, low energy, quality, affordability reliability, longevity and Measure ease of maintenance.
This is measured by regular monitoring, inspections, complaints, consultation with associated stakeholders. Non- Management, monitoring, correct specification and testing / maintenance. Compliance Procedure Existing Value Overall Service Budget - 2019/20 financial year: - of Contract Expenditure £ 46,151 Income £ - . Net Budget £ 46,151
The main contracts forming part of this budget relates to the installation of the annual Christmas lights and maintenance of all lighting installations.
A copy of the Councils budget is available at www.weymouthtowncouncil.gov.uk Boundary Area As detailed above.
Proposed BIDs Additional Activity
Cost of BIDs Additional Activity
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f) Public toilet facilities Number of Staff 1 x Contracts & Facilities officer (part of role); 1 x Senior Supervisor, 4 x & Equipment full time and up to an additional 5 seasonal cleansing staff.
Equipment includes: - • Up to 2 x Vehicles (One all year around; one during • Consumables. Varying stock levels throughout the year including products such as toilet rolls, washroom cleaning chemicals etc. • Washroom cleaning equipment e.g. mops, brooms, cloths, trigger sprays etc.
Specification The management, maintenance and cleanliness of 9 permanent public convenience facilities: - • Kings Statue (Esplanade) including Changing Places room. • Pier Bandstand • Cove Street • Greenhill Gardens • Lodmoor Car Park • Maiden Street • Nothe Gardens • Overcombe Corner • Swannery Car Park
Operating 7 days a week at varying hours throughout the year.
In addition to these permanent facilities, temporary toilets (Esplanade until further notice) are also managed from May – September.
Undertake a minimum of 4 cleans a day per site plus an additional clean upon closing of each facility in the evening or upon opening.
Service Priorities: • To ensure a good standard, quality and cleanliness of all facilities; • To ensure a good standard responsive maintenance to Weymouth public toilet facilities; • Excellent customer service is delivered to all users of the facilities;
Performance Service measures and actions in accordance with Corporate priorities, Measure service quality standards and achieving the service priorities on an annual basis. Manager monitors finance, performance, complements and complaints. Non- Via management monitoring, inspections, customer feedback and Compliance reporting. Procedure Existing Value Overall Service Budget - 2019/20 financial year: - of Contract Expenditure £ 465,190 Income - £ 10,148 Net Budget £ 455,042
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The main expenditure relating to this budget is staff costs, consumables, and maintenance.
A copy of the Councils budget is available at www.weymouthtowncouncil.gov.uk Boundary Area As detailed above.
Proposed BIDs Additional Activity
Cost of BIDs Additional Activity
14
We Are Weymouth
Finance Variation Proposal – Feb 2020
• Marketing budget for Year 3 - £65k (to include a spring campaign, summer campaign and TIC leaflets) • Improve budget for Year 3 - £90k • Events Budget for Year 3 - £60k (to include a BID Xmas event, small Halloween and Easter events (e.g. trails) and £15k cap for summer events) • Maximum we can give to Summer Nights 2020 - £12,000 • Maximum we can give to Pirate Festival 2020 - £15,000 • Window for Year 3 funding applications – 1st March to 31st May 2020 • Board to have a day set aside to go through all funding requests in June 2020 • Approach businesses for event sponsorship e.g. Asda • No more funding available until September 2020 • Sense of Unity event to be moved to Year 3 budget • COO to carefully vet all funding applications for sufficient information and reject if necessary Proposal from Sirotechics For 2020/21 NYE Weymouth
1) To deliver a show of the same scale and intensity as the one just passed - we will be looking at a 5% uplift in 2020 to cover the cost increases across the board to us on average. This would result in a budget of £10,500 Plus VAT.
2) Have an additional earlier family smaller builder show (time of your choosing) lasting 5 minutes - £5k plus VAT with a Full Ultra High Impact scale show at Midnight £10,500 plus VAT.
3) Increase the scale of the 2019/20 show with a larger budget so we can fire even more fireworks for you - Suggested budget of £15K for the same duration or £20K to stretch the duration to 10 minutes with more intensity.
4) Go totally off piste and have a Huge New Years Day show at a time of your choosing at 10.5-20K plus VAT.
Prices for Printing the accommodation booklet 2020
Dolphin Design £466 (no VAT)
800 copies
Echo (includes advertising) £550 + VAT
800 copies
Sherrins £499 (no VAT) (needs to be print ready)
January 2020
Feedback from Steve Davies on Summer Fireworks 2020 (Feb 2020)
WTC Committee met last night, and they have decided that the summer fireworks programme should take place on Monday nights. They are requested that the BID is happy to continue the funding support for these events. They believe that two great weekly events in the summer - SUMMER NIGHTS and WEYMOUTH BAY FIREWORK DISPLAY would give the town two economic boosts.