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Munger University Munger, Bihar MUNGER UNIVERSITY MUNGER, BIHAR REQUEST FOR PROPOSAL (RFP) FOR Selection of an Agency to Design, Develop, Implement & Maintain NIVERSITY ANAGEMENT NFORMATION YSTEM U M I S for all the Constituent and Affiliated Colleges of Munger University, Munger Last date of submission of Bid January 16, 2019 Date of opening Technical Bid January 23, 2019 Date of opening of Commercial Bid: January 28, 2019 TABLE OF CONTENTS Contents PREFACE ......................................................................................................................................................... 4 Salient Features of the Proposed System: ..................................................................................................... 4 PROJECT OBJECTIVES: ................................................................................................................................ 4 INVITATION FOR BIDS ..................................................................................................................................... 5 TENDERER’S QUALIFICATION CRITERIA: ..................................................................................................... 5 INSTRUCTION TO TENDERERS ........................................................................................................................ 7 TECHNICAL EVALUATION ........................................................................................................................... 9 OPENING OF COMMERCIAL BID ............................................................................................................... 11 EVALUATION OF COMMERCIAL BIDS ....................................................................................................... 12 COMPUTING THE FINAL SCORE ................................................................................................................ 12 AWARD CRITERIA ..................................................................................................................................... 12 TERMS AND CONDITIONS OF THE TENDER .................................................................................................. 13 SCOPE OF WORK AND TECHINICAL SPECIFICATIONS ................................................................................... 22 BID PROPOSAL PROFORMA .......................................................................................................................... 73 PARTICULARS OF TENDERER'S ..................................................................................................................... 74 PRICE SCHEDULE .......................................................................................................................................... 75 BIDDER’S DETAILS/PROFILE .......................................................................................................................... 76 AUTHORIZATION LETTER .............................................................................................................................. 76 2 MUNGER UNIVERSITY, MUNGER (BIHAR) RFP FOR UNIVERSITY MANAGEMENT INFORMATION SYSTEM Abbreviations/ Acronyms AMC Annual Maintenance Contract EMD Earnest Money Deposit LD Liquidated damages PBG Performance Bank Guarantee RFC Request For Proposal UAT User’s Acceptance Test Univ University SI System Integration IT Information Technology PF Provident Fund BOOT Build, Own, Operate and Transfer SLA Service Level Agreement UEPF University Employee Provident Fund DCPS Defined Contribution Pension Scheme MIS Management Information System OCR Optical Character Recognition HRD Human Resource Development UMIS Integrated University Management System DC Data Centre DR Disaster Recovery CMMI Capability Maturity Model integration 3 MUNGER UNIVERSITY, MUNGER (BIHAR) RFP FOR UNIVERSITY MANAGEMENT INFORMATION SYSTEM PREFACE Munger University, Munger (BIHAR)was established on 18 March, 2018 with its headquarters at Munger. The Educational area of this university is spread over the five districts of Munger, Khagaria, Jamui, Sheikhpura and Lakhisarai in Bihar. According to the University Act 1976U (Amendment 2017) of the Government of Bihar, the University is entrusted with the responsibility of Teaching, Research, Extension Education and Evaluation. University is recognized under section 22 of the UGC Act, 1956 for imparting education and awarding degrees upto Ph. D Level under regular (non-distance) modes. The University is also a member of AIU and is gearing up to take up large number of innovative courses including dual degree courses which shall be attracting and retaining quality faculty and students. SALIENT FEATURES OF THE PROPSED SYSTEM Following are the key aspects of the proposed Integrated University Management Software Solution: • The implementation of this solution should help Munger University, Munger (BIHAR)in creating a centralized education, evaluation, research and extension related database for all the colleges, research stations and extension centres. • The ownership of these databases and other data of this entire project shall be vested with Munger University, Munger (BIHAR) and not the solution provider. • This solution should be platform based, easily customizable and hosted centrally at theUniversity’s Data Centre and space for the servers from solution provider will be provided by MUNGER UNIVERSITY, BIHAR in the Data Centre to setup the IT infrastructure required to implement the solution. • The solution shall also provide workflow automation for the proposed system, details of which are given in the detailed scope of work. PROJECT OBJECTIVES: The primary project objectives of Munger University, Munger (BIHAR) are: • Creation of robust system to eliminate possibility of malpractices in existing system • Proper and accurate report generation through University Management Information System (UMIS) for the Vice-Chancellor and other Senior Administrative staff for monitoring and quick decision making. • Providing automation of other work flow related activities. • Introduction of transparency and accountability in operations • Elimination of Redundancy • Electronic security and control of confidential data • Fast disposal of stakeholder grievances • Timely Dissemination of information as per public requirements • Creation of robust system to eliminate malpractices in existing system • Applying ICT for modernization of teaching learning interfaces. • Applying ICT for research works. • Creating virtual class room by applying ICT • Integrating third party E-library for student and teachers 4 MUNGER UNIVERSITY, MUNGER (BIHAR) RFP FOR UNIVERSITY MANAGEMENT INFORMATION SYSTEM SECTION I INVITATION FOR BIDS 1. This invitation for bids is issued to the bidders who possess the following qualification criteria. TENDERER’S QUALIFICATION CRITERIA: 1.1 The Tenderer / Bidder should be primarily an IT Company registered under the Indian Companies Act, 2013 and rules of the Company (incorporation) Rules 2014 only, Since last 3(three) years. Certificate of incorporation issued by the Registrar of Companies must be submitted. 1.2 Bids can be submitted by an individual firm. No Consortium or Joint Venture is allowed. 1.3 The Tenderer / Bidder should be dealing with infrastructure management services, application development & management services for which the bid is quoted in the tender form. 1.4 The bidder should have a turnover of Rs. 50, 00,000 (Fifty lakh only) per annum for the last financial years and have audited balance sheet of last 3 financial years. The bidder should submit Chartered Accountant’s certificate/ PSU status attesting to the same. 1.5 The Bidder must have been working experience in India for at least 5 years. 1.6 The Bidder must have in their name, a PAN with IncomeTax authority in India & GST (Must include Latest GST return certificate) 1.7 The Bidder should preferably be rated CMMI-Level 3 and above certified. In case the certificate is under process of renewal, a copy of the existing certificate should be submitted and the bidder should submit an undertaking to the extent that they will submit a valid copy of the Certificate to MUNGER UNIVERSITY, MUNGER (BIHAR) in the event of their being selected as the successful bidder. 1.8 The Bidder must have a working office in Bihar having minimum developer strength of 10 (Having Qualification either of BCA, MCA, B.Tech). 1.9 The Bidder should have been engaged in at least one project involving development&Implementation of similar solution (Compulsorily having any of admission, enrolment, and examination modules in any one or more Universities/Govt. colleges in India. Copy of Purchase Order and project progress / completion report / testimonial from the concerned University/Govt. colleges to be attached. The individual signing the tender or other document in connection with this tender must be duly authorized through a suitable letter or power of attorney issued by the Managing Director/Director of the bidder. 5 MUNGER UNIVERSITY, MUNGER (BIHAR) RFP FOR UNIVERSITY MANAGEMENT INFORMATION SYSTEM 2. This document is a Request for Proposal (RFP) for ‘Implementation of Web based Integrated University Management Information System Solution at MUNGER UNIVERSITY, MUNGER(BIHAR) and its constituent and affiliated colleges, research stations. This project will be developed by bidder within the tenure for this project will be for a term of 3 years from the date of successful implementation and completion of scope of work. The solution provider will implement this project in
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