Shipbuilders & Engineers Ltd. (A Government of Undertaking)

Rajabagan Dockyard Unit

44 Garden Reach Road, – 700044 Phone: 2469 – 1538/3371/6844/5964, E-mail: [email protected]

Tender Notice No: RBD/PUR/P-746/15/17-18 Date.22.09.17

Scope of Supply: - Procurement of Circuit Breakers for Load Test Panels

Please quote in INR (Indian Rupees) in Two Part Bid system for the followings items on free delivery basis to RBD Unit, GRSE as per terms/conditions enclosed.

Sl. No Item Description Unit Qty

1 MCCB Type DT-400 (3 Pole) 04 Nos

2 MCB 32A (3 Pole) 06 Nos Bidders to give the Technical Details & it’s Make of their quoted item in the techno- commercial bid

1. Nature of Tender : Open (Web), Two Bid System

2. Last date of submission Tender : Upto 14.00 hrs. on 23.10.2017

3. Date of opening Techno – Commercial Bid : 14.00 hrs. on 23.10.2017

4. Date of opening of Price Bid: Date of opening to be notified after conclusion of TNC/CNC meetings and acceptance of Techno – commercial offer.

5. Submission of Bid: - Tender documents to be downloaded from GRSE website www.grse.nic.in and have to submit in two separate sealed envelopes as below indicating Tender No. due date and nature of bid (i) Techno- Commercial bid (containing technical & commercial details). (ii) Price bid (containing only price in separate envelope) The Techno Commercial Bid shall opened first and discussions if required will be held for clarifications and / or modifications to suit Garden Reach Shipbuilders & Engineers Ltd.’s requirement and thereafter the Price bid shall be opened. Combined bid i.e. techno-commercial bid & price bid if submitted together in one envelope shall be rejected. Corrigendum /Addendum of tender if any will be notified in the GRSE website.

Note: Amplification of Commercial Terms as per Annexure – III to be submitted duly signed along with the techno-commercial bid.

Dy. Manager (PUR)-RBD

List of Enclosures:- ANNEXURE –II Standard Terms & Conditions : 02 Pages ANNEXURE –III Amplification of Commercial Terms : 02 Pages Tender Notice No. RBD/PUR/P-746/15/17-18 Annexure - II

STANDARD TERMS & CONDITIONS

1. Delivery Time: The entire material is to be supplied immediately to Pipe Shop, RBD Unit, 44, Garden Reach Road, Kolkata – 700044. However your earliest delivery period to be mentioned.

2. Payment Terms: 100% payment will be released through ECS after receipt and acceptance of materials and receipt of clear bill supported with copy of gate stamped challan, GR and signed PO copy

3. Terms of Price: Prices are to be on the F.O.R. GRSE, RBD at Kolkata basis [including Packing & Forwarding, Freight, Insurance if any and Test Certificate charges]. Price shall remain firm and fixed till full execution of order with no escalation whatsoever.

4. Taxes: Rates of taxes if any applicable to be mention clearly in techno-commercial bid.

5. Liquidated Damages: L.D. will be imposed @ 0.5% per week or part thereof on unexecuted portion of the order subject to a maximum of 5% of the value of the order for delayed part for delay in delivering the material beyond the stipulated delivery period.

6. Risk purchase Clause: If the order is not completed within the stipulated period, GRSE reserves the right to terminate the contract and to get the order completed from alternate sources at the contractor’s risk, responsibility and cost. Differential cost incurred in the process of termination and getting the job done from alternative sources, will be recovered from you, from the Security deposit or pending bills and / or be recovered if necessary by due legal process

7. Validity of offer: The offer shall remain valid for 90 days from the date of opening of bid.

8. Ordering Basis: Order will be placed on L1 bidder, to be determined on lowest individual item basis by considering all charges & taxes. Part order to be accepted.

9. Arbitration: Dispute if any, between GRSE Ltd. and the Contractor shall be referred to the sole discretion/ arbitration of CMD of GRSE Ltd. or his nominee and his decision shall be final and binding.

10. Secrecy of Information: No information in respect of order shall be released to the national or international media or any one not directly involved in its execution. All drawings / documents are confidential in nature.

11. Force Majeure: Standard Force Majeure condition at the agency's own work / establishment shall only be accepted. However, the failure of the agency shall not be accepted as a Force Majeure Condition.

12. Inspection Authority: Material receipt inspection at RBD based on documents will be done respectively by In-charge (Utility Dept.) & L&W Dept., RBD or his authorized representative and material acceptance certificate to be obtained accordingly.

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13. Waybill: It can only be issued for supply from outstation based on ink signed LR/CN copy & Invoice copy provided by the vendor to issue way bill & vendor agrees to furnish those documents. No advance way bill can be issued. GRSE shall not be responsible for delay in issue of way bill arising due to delay in receipt of above documents.

14. For new Vendor (not registered with GRSE) to submit the following qualification criteria with bid. a) Submission of Registration of GST, PAN, Registration of the company. b) Name, address, telephone & Fax No., E-mail id of the contract person of the firm. c) Experience of supplier / manufacturer of similar items with documentary evidence (P.O. copies etc.) Non submission of the above documents by new vendors, will not qualify for further processing and will leads to rejection of offer. GRSE registered vendor to provide their code.

15. Guarantee /Warranty: Your supplied materials be guaranteed / warranted for satisfactory performance for a period 12 months from the date of receipt of materials at GRSE & certificate to that effect to be submitted along with the materials. During the guarantee period the vendor should attend to any defect and should replace the defective part, free of cost, to make the equipment functional or the whole equipment is to be replaced free of cost, if required.

16. Jurisdiction: All disputes arising out of the contract if required to be referred to a court of law, the jurisdiction of the case would be under Kolkata Court irrespective of the location of the vendor.

17. For any reason deemed valid by GRSE reserves the right to suspend the work as required, without any compensation to the contractor. Vendor will have to comply with all the above points

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Tender Notice No. RBD/PUR/P-746/15/17-18 Annexure - III

AMPLIFICATION OF COMMERCIAL TERMS

Vendor is requested to confirm his stand filling in and ticking properly (“Yes” for Acceptance, “No” for Non-acceptance & “N.A.” for Not Applicable). (Request to return this Form complete in all respect and with each question specifically and clearly answered, along with your Techno-Commercial Bid without which your bid will be considered incomplete).

Description Vendor’s Confirmation 1. Technical Specification: The Technical specification & scope of supply as given in above mentioned tender enquiry and technical details & make of quoted : Yes/No items is provided. 2. Firm Price: Price will remain firm & fixed, till execution of order. : Yes/No

3. Delivery Period: Preferably within __ weeks from receipt of order / LOI ______until unless specified in SOTR. Weeks/Days

4. Terms of Price : Rate quoted is on FOR GRSE Store / Kolkata basis : Yes/No

5. Taxes & Duties : Please indicate (i) SGST ____% Extra (ii) CGST ____% Extra (iii) IGST ____% Extra (iv) Any other Taxes______% Extra (v) Any other duties______% Extra (v) Quoted Rate is all inclusive Yes / No

6. Payment Terms: 100% through ECS Mode within 30 days of submission of : Yes/No clear bill with copy of gate stamped receipt challan, receipt inspection report,

7. Liquidated Damage: For delay in delivery L.D. @1/2%per week or part : Yes/No thereof on undelivered portion of the order subject to a maximum of 5% of total value of the order will be levied.

8. Risk Purchase: For failure to deliver material within the contractual delivery : Yes/No period, GRSE shall reserve the right to cancel the order and procure material from alternative source at supplier’s risk and cost

9. Part order is acceptable without condition If anything specific is considered in : Yes/No SOTR, relevant SOTR clauses to be considered as final.

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10. Validity of offer is up to 90 days from opening of tender. : Yes/No

11. Way Bill: No advance way bill can be issued. Both ink signed LR copy & :Yes/No/N.A. invoice copy are required from vendor to issue way bill & vendor agrees to furnish those documents. • Way bill is required by vendor for supply from ______. 12. Guarantee / Warranty:- Materials supplied is to be guaranteed for 12 : Yes/No months from date of receipt of materials at GRSE. A guarantee / warranty certificate is to be forwarded with the supply. During the guarantee period the vendor should attend to any defect and should replace the defective part, free of cost, to make the equipment functional or the whole equipment is to be replaced free of cost, if required. 13. Firm is Permanent Registered Vendor of GRSE : Yes/No Vendor Code:-

14. Arbitration Clauses: GRSE’s std. Arbitration including jurisdiction clauses : Yes/No are accepted.

15. Deviation List on technical/commercial point, if any, attached. : Yes/No

16. All points of STAC accepted by the firm excepting Clause No.______: Yes/No of STAC & vendor’s stand on these deviated STAC points is mentioned in Deviation List of Commercial terms as attached.

17. GSTIN Number:______

18. HSN Number______

______Date Signature of VENDOR’s Authorised Rep. with office seal

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