City of Neenah COMMON COUNCIL AGENDA (1) Wednesday, February 17, 2016 - 7:00 P.M

Preliminary

City of Neenah COMMON COUNCIL AGENDA (1) Wednesday, February 17, 2016 - 7:00 p.m. Neenah City Hall Council Chambers

I. Roll Call and Pledge of Allegiance.

II. Introduction and Confirmation of Mayor’s Appointment(s). A. Mayor Kaufert’s appointment of Gina Louis to the Business Improvement District (BID) Board, term expires December 31, 2016. (Motion to confirm) (2) (RollCall Pro) B. Mayor Kaufert’s appointment of Olivia Witthun to fill the unexpired term of Kate Hancock Cooke on the Sustainable Neenah Committee – term expires December 2016 and Curtis Fisher to fill the vacant position of Stefanie Holt on the Sustainable Neenah Committee – term expires December 2018. (Motion to confirm) (3 & 4) (RollCall Pro) C. Swearing in

III. Approval of Council Proceedings of February 3, 2016 regular session. (Proceedings and Minutes can be found on the City web site) (5 & 6) (RollCall-Pro)

IV. Public Hearings. (None)

V. Plan Commission report pertaining to the public hearings. (None)

VI. Consideration of ordinances pertaining to the public hearings. (None)

VII. Consideration of resolution pertaining to the public hearings. (None)

Motion to amend agenda to move up agenda items: XI (C) Report from the Special Finance & Personnel Committee meeting of February 17, 2016 and XIII (B) Resolution No. 2016-10 providing for the sale of approximately $6,500,000 General Obligation Promissory Notes.

Report from the Finance & Personnel Committee

XI. Reports of standing committees and consideration thereof. D. Special Finance and Personnel Committee meeting of February 17, 2016: 1. Waiver of the 24-hour rule relative to providing minutes for Council consideration and action. 2. Consideration of Committee recommendation regarding Resolution No. 2016-10 providing for the sale of approximately $6,500,000 General Obligation Promissory Notes. (Resolution to follow)

Resolution

XIII. Presentation of ordinances and resolutions and consideration thereof.

Council Agenda February 17, 2016 Page 2 of 4

B. Resolution No. 2016-10 providing for the sale of approximately $6,500,000 General Obligation Promissory Notes. (11) (RollCall-Pro)

VIII. Public Forum. A. Speakers should give their name and residential address (not mailing address) and are allowed five minutes to speak on any topic.

IX. Mayor/Council consideration of public forum issues.

X. Consent Agenda. A. Approve Beverage Operator license for: Megan E. Dobrinska, Holly A. Hansen, Kaitlyn M. Polka and Mary Jo Schroth. (PSSC) B. Approve the Retail “Class A” malt and liquor license transfer for The Shinery, LLC, d/b/a The Shinery, from 303 N. Commercial Street, to 210 S. Commercial Street, Troy Reissmann, agent. (PSSC) C. Approve the Street Use Permit for the JDRF One Walk, sponsored by the Juvenile Diabetes Research Foundation, Dana Paschen, 1800 Appleton Road, Ste. 2, Menasha, to be held on May 21, 2016, contingent on providing a certificate of insurance. (PSSC) D. Approve the Street Use Permit for the Community First Fox Cities Marathon & 5K, sponsored by the Community First Fox Cities Marathon, Jesse Drake, 2616 S. Oneida Street, Appleton, to be held September 16 through 18, 2016, contingent on providing a certificate of insurance. (PSSC) E. Approve the street use permit for the Shattuck Park Saturday Farm Market (every Saturday 6/18 thru 10/15), Out to Lunch Concerts (every Thursday 6/2 thru 8/25) and Evening Concerts (every other Wednesday 6/15 thru 8/24), sponsored by Future Neenah Inc., Amy Barker, 135 W. Wisconsin Avenue. (PSSC) F. Approve the Street Use Permit for the A Very Neenah Christmas event to be held on December 2, 2016, in downtown Neenah, sponsored by Future Neenah Inc., Amy Barker, 135 W. Wisconsin Avenue. (PSSC) G. Approve the Street Use Permit for the Neenah StreetBall 3-on-3 event to be held on June 11, 2016, in downtown Neenah, sponsored by Future Neenah, Inc., Amy Barker, 135 W. Wisconsin Avenue. (PSSC) H. Approve the Street Use Permit for the Run Away to the Bay event, sponsored by Run Away Events, Ross McDowell, W3192 County KK, Suite C, Appleton, to be held on April 30, 2016, contingent on providing a certificate of insurance. (PSSC) I. Approve the Street Use Permit for the Backdraft Bike Tour, sponsored by the Neenah Menasha Firefighters Benevolent Fund, Inc., Tim Patterson, 125 E. Columbian Avenue, Neenah, to be held on June 5, 2016, contingent on providing a certificate of insurance. (PSSC) J. Approve the Street Use Permit for the Neenah Duathlon, sponsored by Du Tri Run, Ben West, 920 S. Keller Park Drive, Appleton, to be held on May 2, 2016, contingent on providing a certificate of insurance. (PSSC) K. Approve the Street Use Permit for the Race the Lake, sponsored by Du Tri Run, Ben West, 920 S. Keller Park, Appleton, to be held on August 14, 2016. (PSSC) L. (RollCall-Pro)

XI. Reports of standing committees and consideration thereof.

F:\OPENRECD\_CLERK-Council\Agendas\2016\Agenda160217.docx Council Agenda February 17, 2016 Page 3 of 4

A. Special Public Services and Safety Committee meeting of February 9, 2016: (7) No Report B. Regular Public Services and Safety Committee meeting of February 9, 2016: (Minutes can be found on the City web site) (8) No Report C. Special Finance and Personnel Committee meeting of February 17, 2016, 2016: Previously reported 1. Waiver of the 24-hour rule relative to providing minutes for Council consideration and action. 2. Consideration of Committee recommendation regarding Resolution No. 2016- 10 providing for the sale of approximately $6,500,000 General Obligation Promissory Notes. (Resolution to follow) D. Regular Finance and Personnel Committee meeting of February 8, 2016: (Minutes can be found on the City web site) (9) 1. Committee recommends Council approve the change to the department structure in Community Development to revert to the previous structure, where the Assessment Technician responsibilities fall with the Administrative Assistant instead of the Office Manager, resulting in a grade change for the Administrative Assistant position from Grade F3 to Grade G3 with a cost impact in 2016 of $995. (RollCall-Pro) 2. Committee recommends Council authorize to expend up to $20,000 for technology for the new training center. Expenditures consist of the purchase of a Sharp Aquos interactive whiteboard not to exceed $11,563 from Camera Corner Connecting Point, $3,600 for 14 thin client workstations from EDCi, $1,900 for thin client accessories from various technology providers and $2,400 for miscellaneous supplies. Funding has been approved in the 2015 CIP budget under Facilities – Other Fire #31. (RollCall-Pro) 3. Committee recommends Council Resolution 2016-09 establishing the 2016 Interest Rate for Special Assessments Paid in Installments under Wis. Stats. §66.0715, and to maintain the existing rate of 5.00% by adding a factor of 1.50% to the existing prime rate of 3.50%. (Resolution to follow)

XII. Reports of special committees and liaisons and various special projects committees and consideration thereof. A. Regular Plan Commission meeting of February 9, 2016: (Cancelled) B. Neenah-Menasha Fire Rescue Joint Finance & Personnel Committee meeting of February 16, 2016. 1. Waiver of the 24-hour rule relative to providing minutes for Council consideration and action. 2. Consideration of Committee recommendation regarding replacing the impending Fire Chief’s position. (RollCall-Pro) C. Community Development Authority Update 1. Update from the CDA (Plexus – Chris Haese D. Sustainable Neenah Committee 1. Report from the Sustainable Neenah Committee – Ald. Ahles E. Library Board 1. Report from the Library Board – Ald. Erickson

F:\OPENRECD\_CLERK-Council\Agendas\2016\Agenda160217.docx Council Agenda February 17, 2016 Page 4 of 4

XIII. Presentation of ordinances and resolutions and consideration thereof. A. Resolution No. 2016-09 establishing the interest rate for Special Assessments paid in installments under Wis. Stat. §66.0715. (10) (RollCall-Pro) B. Resolution No. 2016-10 providing for the sale of approximately $6,500,000 General Obligation Promissory Notes. (11) (RollCall-Pro) Previously Reported

XIV. Presentation of petitions. A. Any other petition received by the City Clerk’s Office prior to the Common Council meeting.

XV. Council Directives. A. At the February 3, 2016 Council meeting Ald. Pollnow asked for a Directive to direct Dir. Kaiser to provide Council the information requested at the COW on June 8, 2015 and schedule a COW to be held before March 11, 2016 to discuss sidewalk criteria information and existing ordinance for possible Council action on March 16, 2016 per recommendation of the COW. MS Pollnow/Bates. (RollCall-Vote to add this Directive) (12) (RollCall-Pro)

XVI. Unfinished Business.

XVII. Presentation of communications, claims, memorials, accounts and other new business. A. Any announcements/questions that may legally come before the Council. B. Adjournment.

“Neenah City Hall is accessible to the physically disadvantaged. If special accommodations are needed please contact the Neenah City Clerk’s Office at 886-6100 at least 24 hours in advance of the meeting.”

F:\OPENRECD\_CLERK-Council\Agendas\2016\Agenda160217.docx

Proceedings of the Common Council of the City of Neenah Wednesday, February 3, 2016 - 7:00 p.m.

The Common Council of the City of Neenah, Winnebago County, Wisconsin, met in regular session at 7:00 p.m., February 3, 2016 in the Council Chambers of Neenah City Hall.

Mayor Kaufert in the chair.

Present: Aldermen Lendrum, Bates, Hillstrom, Pollnow, Erickson, Lang, Ramos, Kunz and Stevenson, City Attorney Godlewski and City Clerk Sturn.

Also Present: Director of Finance Easker, Director of Community Development & Assessment Haese, Director of Public Works Kaiser, Police Chief Wilkinson, Fire Chief Auxier, Dir. of Library Services Raab, Dir. of Parks & Recreation McCoy, Ald. Candidate Boyette, Mary Jo Maher, Linda Loker, Kathy Schultz, Virginia Slattery, Aaron Olson, Jamie Leonard, Anna Mae Prem, Lori & James Hein, Brandon & Lisa Robak, Mason & Penny Schoenke, Matt Safranski, Bill Waldhart, Sara Ottara, Karleah Edseth, Julie Lutz, Kathy Gore, Don Boche, Mary Jo Maher and Kathleen Behan.

Mayor Kaufert called the meeting to order at 7:00 pm.

Council Proceedings

I. MSCRP Pollnow/Ramos to approve the Council Proceedings of January 20, 2016 regular session, all voting aye.

Public Hearings

I. To consider curb, gutter and HMA (blacktop) pavement construction on Franklin Avenue (Oak to Congress), Higgins Avenue (Laudan to Division) and Columbian Avenue (Oak to Elm). A. Julie Lutz, 349 E. Franklin Avenue, questioned the difference between in bids between asphalt and concrete. B. Dir. Kaiser advised that they bid a concrete street as an alternate. Bids are reviewed and a recommendation is made to the Council whether to use concrete of asphalt. The assessments to the property owner will be for a typical residential street will be based on the lower cost option. C. Julie Lutz indicated the information she received is just an estimate and questioned the final cost per foot. D. Dir. Kaiser indicated they can make residents aware of that cost. That number is generally close to the estimates sent to property owners. E. Julie Lutz questioned the per foot cost for Commercial Street. F. Dir. Kaiser advised that residents on Commercial Street paid at the rate of a typical residential street even though the street is wider. They paid approximately $45 per foot similar to what Franklin Avenue residents will pay. He advised Ms. Lutz that municipalities set their own assessment policies and per foot charges may vary per municipality. He advised that the residential street policy/ordinance for the City of Council Proceedings February 3, 2016 Page 2 of 3

Neenah is a 1/3, 1/3, 1/3 cost share. The City pays 1/3 and the property owners on each side of the street pay 1/3. G. There being no further appearance, Mayor Kaufert declared the public hearing closed at 7:26 pm.

II. To consider HMA (blacktop) resurfacing on Franklin Avenue (Walnut to Oak), Henry Street (Sherry to Adams) and Lincoln Street (Third to Fourth). A. There being no appearance, Mayor Kaufert declared the public hearing closed at 7:28 pm.

III. To consider sanitary sewer lateral construction on Franklin Avenue (Oak to Congress), Higgins Avenue (Laudan to Division), Columbian Avenue (Oak to Elm), Franklin Avenue (Walnut to Oak), Henry Street (Sherry to Adams), Lincoln Street (Third to Fourth) and Oak Street (Franklin to Doty). A. There being no appearance, Mayor Kaufert declared the public hearing closed at 7:30 pm.

Consent Agenda

I. MSCRP Ramos/Pollnow to approve the Consent Agenda as follows: A. Approve beverage operator license applications for Alexandra L. Chiavetta and Amy R. Valleskey. (PSSC) B. Approve a temporary Class "B" retail beer license to St. Gabriel's Congregation, 900 Geiger Street, for their Friday Fish Fry events to be held on February 12, 19 & 26, and March 4, 11 & 18, 2016. (PSSC) C. Approve a retail reserve “Class B” malt and liquor license application for Charctails, LLC, d/b/a Town Council Kitchen and Bar, 133 W. Wisconsin Avenue, Sean Hathaway-Casey, agent. (PSSC) D. All voting aye.

Finance & Personnel Committee

I. Chairman Ramos reported the regular meeting of January 25, 2016: A. Committee recommends Council adopt Resolution 2016-07 Authorizing Withdrawal by the City of Neenah from the Local Government Property Insurance Fund which is being phased out. (Resolution to follow)

Park & Recreation Commission

N-M Joint Fire Rescue Finance & Personnel Committee

I. Council President Stevenson reported the regular meeting of January 26, 2016: Council Proceedings February 3, 2016 Page 3 of 3

A. Committee recommends the City of Neenah and City of Menasha Common Councils approve the Tentative Agreement with Local 275 as outlined in the January 14, 2016 summary and subject to ratification by Local 275 IAFF. MSCRP Stevenson/Kunz, all voting aye. B. Committee recommends the City of Neenah Common Council approve Station 32’s remodeling project and approve JAK Enterprises to complete the cabinets, counter/desks and window sills, NMFR staff will remove, and re-install, the desk tops to receive a $500 credit for a total price of $11,600.00. Approve Watters Plumbing to make plumbing changes at a cost of $1,513.00 and Bauer Electric to complete the electrical work at a cost of $830.00. Authorize NMFR to purchase a kitchen sink and LED lighting at a cost of $652.88. The final cost of the total project to be $14,595.88. MSCRP Stevenson/Ramos, all voting aye.

Board of Public Works

I. Vice Chairman Bates reported the meeting of January 26, 2016: A. Council Action Items: 1. The Board recommends Council approve the Final Payment Contract 3- 15 Epoxy Pavement Marking to Guide Lines Pavement Marking, LLC, Rio for $24,925.58. MSCRP Bates/Hillstrom, all voting aye. 2. The Board recommends Council approve the Final Payment Contract 6-15 HMA Pavement Repair 2 to Northeast Asphalt, Inc., Greenville for $89,200.95. MSCRP Bates/Stevenson, all voting aye.

Resolution

I. Resolution No. 2016-07 authorizing withdrawal by the City of Neenah from the Local Government Property Insurance Fund was presented. A. MSCRP Stevenson/Ramos to adopt Resolution No. 2016-07, all voting aye.

Council Directives

I. Ald. Pollnow introduced a Directive to be added to regarding the sidewalk criteria evaluation process & ordinance update and include more details & possible time line. MS Pollnow/Bates. This will be voted on at the February 17th Council meeting.

Adjournment

I. MSC Ramos/Bates to convene into closed session as the Committee of the Whole pursuant to Wis. Stat. Sec. 19.85(1)(e) for the purpose discussing bargaining strategy for possible amendment to the lease termination agreement with Fox Valley Energy for the ground lease at 231 Millview Drive at 7:55 pm, all voting aye.

Patricia A. Sturn, WCPC/MMC

COMMON COUNCIL MINUTES Wednesday, February 3, 2016 - 7:00 p.m.

The Common Council of the City of Neenah, Winnebago County, Wisconsin, met in regular session at 7:00 p.m., February 3, 2016 in the Council Chambers of Neenah City Hall.

Mayor Kaufert in the chair.

Present: Aldermen Lendrum, Bates, Hillstrom, Pollnow, Erickson, Lang, Ramos, Kunz and Stevenson, City Attorney Godlewski and City Clerk Sturn.

Mayor Kaufert called the meeting to order at 7:00 pm.

Clerk Sturn called a voice roll call as the Mayor/Aldermen recorded their attendance in the RollCall-Pro System followed by the Pledge of Allegiance.

Presentation to the Winnebago Council Master Gardeners

I. Dir. of Library Services Gretchen Raab and Trevor Fink presented the Winnebago County Master Gardeners with an award for their work on the gardens at the Neenah Library. Mary Jo Maher, a member of the Master Gardeners, was present to accept the award. Kimberly Miller, Winnebago County UW Extension Horticulture Educator could not attend the meeting. Several other members of the Master Gardeners were present. Dir. Raab gave a brief overview of the Master Gardeners Program. She advised anyone interested in becoming a Master Gardener to check out their website or contact herself or Ald. Erickson who are also both Master Gardeners.

Police Chief Wilkinson Recognition to Citizen

I. Police Chief Wilkinson recognized 12 year old Mason Schoenke for his good deed returning a ring he found. The Police Department was able to find the owner. Chief Wilkinson indicated the owner could not attend the meeting but asked to pass on his appreciation to Mason for doing the right thing. Mason was presented with a Challenge Coin and a Neenah Police Department Good Citizen Award for his honesty and good citizenship. His mother Penny was presented with a City of Neenah coffee mug for her influence in Mason’s upbringing.

Council Proceedings

I. MSCRP Pollnow/Ramos to approve the Council Proceedings of January 20, 2016 regular session, all voting aye. Council Minutes February 3, 2016 Page 2 of 6

Public Hearings

Consent Agenda

C. Approve a retail reserve “Class B” malt and liquor license application for Charctails, LLC, d/b/a Town Council Kitchen and Bar, 133 W. Wisconsin Avenue, Sean Hathaway-Casey, agent. (PSSC) D. All voting aye.

Public Services and Safety Committee

I. Chairman Hillstrom reported the regular meeting of January 26, 2016: No Report.

Finance & Personnel Committee

Plan Commission

I. The Plan Commission meeting of January 26, 2016 was cancelled.

Park & Recreation Commission

I. Ald. Kunz reported the regular meeting of January 21, 2016: A. Commission endorsed the recommendation of the Selection Committee, and recommends Michael Kading to Council as the next Director of Parks and Recreation with a proposed hire date of March 21, 2016. MS Kunz/Bates. 1. Ald. Hillstrom, as Chair of the Park & Recreation Commission and head of the selection committee advised that it was a unanimous decision. 2. Motion carried, by the RollCall-Pro System, all voting aye.

N-M Joint Fire Rescue Finance & Personnel Committee

I. Council President Stevenson reported the regular meeting of January 26, 2016: A. Committee recommends the City of Neenah and City of Menasha Common Councils approve the Tentative Agreement with Local 275 as outlined in the January 14, 2016 summary and subject to ratification by Local 275 IAFF. MS Stevenson/Kunz. 1. City Atty. Godlewski informed the Council that Menasha adopted this agreement unanimously on Monday night. In addition, the vote by the union was schedule for last night however cancelled due to the weather and was postponed to February 9th. The major changes in this contract include: it is a 3 year contract; 2-1/2% wage lifts in those 3 years, this year the 2-1/2% will be given in December, in 2017 it will be in July & October and in 2018 it will be in July & January; a change in the bank sick leave, new employees will not be eligible for banked sick leave with a graduated scale for the current employees with a maximum allowable 1,000 hours payable at retirement; and other minor changes. Wage compression was not discussed at this point. Council Minutes February 3, 2016 Page 4 of 6

2. Motion carried by a 9-0 RollCall-Pro System vote, all voting aye. B. Committee recommends the City of Neenah Common Council approve Station 32’s remodeling project and approve JAK Enterprises to complete the cabinets, counter/desks and window sills, NMFR staff will remove, and re-install, the desk tops to receive a $500 credit for a total price of $11,600.00. Approve Watters Plumbing to make plumbing changes at a cost of $1,513.00 and Bauer Electric to complete the electrical work at a cost of $830.00. Authorize NMFR to purchase a kitchen sink and LED lighting at a cost of $652.88. The final cost of the total project to be $14,595.88. MS Stevenson/Ramos. 1. Ald. Stevenson indicated as part of the merger agreement, this is a City of Neenah cost as it is our building. 2. Ald. Bates questioned the budget for this project. 3. Dir. Easker advised the budget is $15,000. 4. Motion carried, by a 9-0 RollCall-Pro System vote, all voting aye. 5. Ald. Stevenson shared some information from the 2015 Call & Activity Summary Chief Auxier shared with the Committee at that meeting. He advised citizens that this information is available to them at any time. He is impressed that the average response time for Station No. 31 is less than 5 minutes, 4 min and 56 seconds. Station No. 32 is 4 minutes 30 seconds. He congratulated the firefighters for their efforts. 6. Mayor Kaufert indicated many times getting there quickly can stop a small fire from becoming a big fire. 7. Chief Auxier advised Deputy Chief Voss plans on presenting this information to Council at the next meeting. NM Fire Rescue out of all the surrounding communities has the lowest response time of all Fire Departments. In comparison, it is almost cut in half. 8. Ald. Lendrum asked if the Santa Float wild be part of that presentation. 9. Chief Auxier indicated it will not. He advised the Santa Float exists without tax payer dollars. Levenhagen donates the gas and firefighters volunteer their time. 10. Ald. Lendrum asked that their recent leadership training, Calming the Chaos, be included as part of that presentation. 11. Chief Auxier indicated he will pass that on to Deputy Fire Chief Voss. 12. Mayor Kaufert reminded everyone to shovel out the fire hydrants. Neighbors of the property owners should share that responsibility. The elderly and handicapped should call the N-M Fire Rescue to assist if needed.

Board of Public Works

I. Vice Chairman Bates reported the meeting of January 26, 2016: A. Information Only Items: 1. Board approved Change Order No. 1 Contract 6-15 HMA Pavement Repair 2 to Northeast Asphalt, Inc., Greenville for ($93,430.68). B. Council Action Items: 1. The Board recommends Council approve the Final Payment Contract 3- 15 Epoxy Pavement Marking to Guide Lines Pavement Marking, LLC, Rio for $24,925.58. MSCRP Bates/Hillstrom, all voting aye. Council Minutes February 3, 2016 Page 5 of 6

2. The Board recommends Council approve the Final Payment Contract 6-15 HMA Pavement Repair 2 to Northeast Asphalt, Inc., Greenville for $89,200.95. MSCRP Bates/Stevenson, all voting aye.

Landmarks Commission

I. Ald. Lang reported from the Landmarks Commission: A. The Equitable Reserve Building (ERA) at 116 S. Commercial Street has been entered into the National Register and/or State Register of Historic Places and is entitled to the benefits and protection of the National Preservation Act of 1966. B. The ERA Building has been undergoing extensive interior renovations and is not home to several new businesses including the Lion’s Tail Brewery. Work is ongoing to recreate a ballroom on the third floor. C. They continue to work on the very popular residential historic district brochure. D. They also continue to work with Neenah High School students on the ongoing “If Neenah’s Walls Could Talk” project” which features historic properties throughout the city.

Bergstrom Mahler Museum of Glass

I. Ald. Lang reported from the Bergstrom Mahler Museum of Glass: A. The current exhibit “Transcending Time – A Survey of Works in Glass by Italian Maestro Lino Tagliapietra” will run through February 14th. B. She invited everyone to a drop in activity on Saturday February 6th from 10 am to 1 pm to make their own fused glass heart for Valentine’s Day. The cost is $15 and no registration is required.

Reports on Neighborhood Groups

I. Ald. Erickson reported from the Business Improvement District Board (BID Board) meeting of January 20, 2016: A. The 2nd Annual Warm Your Heart Event will be held downtown Neenah on Saturday February 6th from 11 am to 3 pm. Over 15 businesses will offer samples of warm foods, beverages and snacks. A $10 fee gets you food, drink and a special made in Neenah Sunset Stoneware mug to take home.

Resolution

Council Directives

Council Minutes February 3, 2016 Page 6 of 6

Unfinished Business

I. Ald. Pollnow advised that he read that the Town of Menasha incorporation is being approved. He asked if we need to take action on the boundary agreement, specifically the framework which expires in March, so we do not lose that opportunity. A. City Atty. Godlewski indicated he appreciates the reminder and will examine the process. He indicated the intent was that the referendum would be on the Spring Primary ballot and that is not going to happen. B. Mayor Kaufert indicated discussion with them indicate the will honor their commitment. If the incorporation goes through, the boundary agreement will need ratification by the new governmental body and that is their intent.

New Business

I. Mayor Kaufert’s appointment to fill the unexpired term of Rosemarie Steinke on the Committee on Aging, term expires September 2016. (To be made at the February 17, 2016 Council meeting)

II. Mayor Kaufert’s appointment to fill the vacant position of Debbie Rasmus on the BID Board – term expires December 2016. (To be made at the February 17, 2016 Council meeting)

III. Ald. Stevenson advised he has received correspondence inviting the Neenah and Menasha Councils to participate in the Memorial Day Parade to be held on Monday May 30th. With no disapproval, he will contact the Menasha Council for their input and respond that the Councils will participate.

Adjournment

Patricia A. Sturn, WCPC/MMC

CITY OF NEENAH SPECIAL PUBLIC SERVICES AND SAFETY COMMITTEE MEETING Tuesday, February 9, 2016 - 6:00 PM Hauser Room - City Administration Building

Present: Chairman Hillstrom, Aldermen Bates, Lang, Lendrum and Stevenson

Also Present: Mayor Kaufert, Director of Public Works Kaiser, Director of Community Development and Assessment Haese, Traffic Engineer Merten, Deputy Director of Finance Handevidt, Alderman Erickson, Amy Barker, Elizabeth Crist, John Skyrms, Umer Sheikh, Kevin Uhlenhaker, Mike Adams

A quorum of the Common Council was present, but no action of the Council was taken.

Presentation by NuPark, LLC of Integrated Parking Enforcement, Violations and Permit Management System: Director Haese introduced Kevin Uhlenhaker and Mike Adams, representatives of NuPark, LLC who presented the Committee with an overview of their integrated parking enforcement, violations, and permit management system. They were the provider recommended by staff as a result of a request for proposal for a parking management solution. The Downtown Parking Task Force forwarded that recommendation to the Committee.

Mr. Uhlenhaker led the presentation and provided a general background of the company. He noted that NuPark LLC has been in existence for three years. He stated that the company foundation was parking technology that was developed at Texas Tech University and the system was built by parking operators to meet their needs. Their goal is to have a system built around license plate reader (LPR) technology that is flexible for parking operators.

He reviewed the citation processing portion of the system. Committee questioned the ability of the system to issue warnings rather than citations. He informed them that the city would need to determine this as part of system implementation, but that their system was capable of doing that. Committee questioned the ability to move the LPR cameras from one vehicle to another. He stated that it is desirable to keep the cameras on one vehicle since the mounting and aiming is specific to a vehicle and an aimed direction. He noted that their proposal includes a Panasonic Toughbook that can run the enforcement software.

Mr. Uhlenhaker reviewed the customer portal and customer app portions of the system, which, among other things, gives the customer an on-line ability to purchase permits, pay citations, or review ticket information.

Committee discussed the concerns with the LPR data. Mr. Uhlenhaker stated that a privacy policy will need to be developed as part of the implementation to cover the LPR data and the citation data. He indicated that NuPark would provide a guideline for privacy policy development along with a sample policy. NuPark and the Committee discussed the connection needed for Department of Motor Vehicles data and the city’s ability to connect to that data.

Ald. Stevenson asked if a site visit had been made or if an end-user demonstration had been done. Staff indicated that a site visit had not been done but that a full demonstration had been provided to the selection committee. He expressed a desire to have a thorough demonstration done with staff that would be directly involved in operating the system. Special Public Services and Safety Committee Meeting February 9, 2016 Page 2

He also asked that staff confirm the need to purchase the level of functionality provided in the proposal or if a scaled down version could suit the city’s purposes. Mr. Uhlenhaker noted the ability of the system to grow as City staff grow more comfortable using it and see other ways that it can be used to improve parking management.

Director Haese reviewed the flexibility that is provided with virtual permitting and how the system would allow Alta Resources to directly manage the permits that they are assigned. Committee and NuPark discussed some of the rules that will need to be established that will determine how the system operates and some ways that the system could be used including street maintenance/snow removal notifications, parking validation, day passes, and boat launch permitting. Mr. Uhlenhaker stated that the city would be paired with another municipal user as part of a peer-to-peer mentoring program.

Director Haese indicated that enforcement will continue to be done by Police staff and that policy aspects will continue to be done jointly by Community Development, Public Works, Finance and Police staff with input from the Downtown Parking Task Force.

On questioning from the Committee, Mr. Uhlenhaker indicated that NuPark currently has 24 customers nationally and are projecting an additional 25 to 30. Of those, he stated that 7 are municipalities and they are projecting an additional 5. Their other customers are universities and private parking operators. He stated that the municipal customer nearest to Neenah was West Lafayette, Indiana.

John Skyrms, E2391 Cardinal Court, Waupaca, addressed the Committee to question the role that the Downtown Parking Task Force will play in the next steps and the timing to move forward. Director Haese indicated that staff would meet to discuss the next steps of a more technical review. Mr. Uhlenhaker indicated that implementation typically takes 90-120 days from completion of a contract.

After further discussion, the consensus of the Committee was that staff should conduct a field visit or a thorough demonstration of the NuPark parking solution with end users to validate that the product will perform as desired.

Motion/Second/Carried Stevenson/Lendrum to adjourn at 7:20 p.m. All voting aye

Respectfully submitted,

Gerry Kaiser Director of Public Works C.A. C.A. Beverage OperatorLicenseApplications:T Licenses: All votingaye Retail “ClassA”Maltand Kaitlyn M.PolkaandMary JoSchroth approve beverageoperatorlicenseapplications for Following discussion, Motion/Second/Carried toamend Lendrum/Lang Community Development: Police Department: Parks andRecreation: NEW BUSINESS: UNFINISHED BUSINESS: COUNCIL REFERRALS: APPEARANCES: 26, 2016 MINUTES: but waspresent, A quorumoftheCommonCouncil Robek,AmyBarker,JesseDrake,JulieFeest Robek, Lisa Development andAssessmentHaese,TrafficE Also Present: Present: agent. The Shinery, from303N.Commercial Street,to approve theretail“Class A”maltandliquorli Following discussion, February 17meeting. ifCommitteelicense recommendsapproval.The tobeopenfor Committee thatthebusinesswouldlike the differencebetween“ClassA”license transferring from303N.Commercia transfer retail “ClassA”maltandliquorlicense applications forMeganE.Dobrinska Allvoting aye , Regular ChairmanHillstrom,Aldermen

Motion/Second/Carried Lendrum/Batestoapprovetheminutesof Motion/Second/Carried MayorKaufert,DirectorofPublic PUBLIC SERVICES AND SAFETY COMMITTEE MEETING COMMITTEEMEETING ANDSAFETY PUBLIC SERVICES None Meeting. Hauser Room-City AdministrationBuilding None Motion/Second/Carried Stevenson/Bates to recommend Council torecommendCouncil Stevenson/Bates Motion/Second/Carried None Motion/Second/Carried Lendrum/Langto recommendCouncil Motion/Second/Carried Liquor LicenseTransfer-Premiseto None None None Allvotingaye Tuesday, February 9,2016-7:20PM l Streetto210S.CommercialSt , Holly A.Hansen,Kaitlyn M. , Holly CITY OFNEENAH . Allvotingaye Bates, Lang,Lendr he Committee reviewed the beverage operator license he Committeereviewedthebeverageoperatorlicense and the Class “B” license. Heinformedthe license. and theClass“B” 210 S. Commercial Street, Troy Reissmann, 210S.Commercial Street,Troy Reissmann, formal approvalwillbedonebyCouncilatthe cense transfer for The Shinery, LLC, d/b/a cense transferforThe Shinery, LLC, - premise to premise for The Shinery, LLC, LLC, - premisetoforTheShinery, ngineer Merten,Troy noactionoftheCouncilwastaken. the agenda to addressitemE:Licenses. the agendato Valentine’s Day,soheintendstosignthe

Megan E. Dobrinska, Holly A. Hansen, Megan E.Dobrinska,Holly A.Hansen, Works Kaiser,DirectorofCommunity um and Stevenson um andStevenson Premise: Committeereviewedthe Polka and Mary Jo Schroth. Polka andMaryJoSchroth. reet. MayorKaufertclarified Reissmann, Brandon January January

C.A. C.A. parking closertothedownt use OakStreet(ColumbiantoWi Street-Lake Street-Winnec to route totrafficin2016andplaceadditionalsigning problems onCommercialStreetat Commercial Street.Thosegapsdi expectation thatgapsbetweenrunnerswouldbesuff course. Henotedthatthecourselayoutis Merten notedthatthe5Krunwillus Community FirstFoxCitiesMarathon&5Ktobe change fortheeventthisyear. for theJDRFOneWalktobeheldonMay21,2016. F Juvenile DiabetesResearch Street UsePermits: Page 2 February 9,2016 Meeting Public ServicesandSafety Committee providing a certificateofinsurance. S. Oneida Street, Appleton, tobeheld by theCommunity Marathon &5K,sponsored approvetheStreetUse sign andtheCouncil Following discussion, related trafficisusi provide moreinformation toparticipantsregardi stated thattheCommercial/ support tentsneededatthefinish.MayorKaufert that thelocationwouldpose– by ShattuckPark,whichwouldallowOakStreet to that hehadprovidedtotheMara course isinplacefrom8A.M. cost shareinpavingthat Drake, eventsponsor,addressedtheCommittee to course routing,churchnotific oftheevent Committee discussedseveralaspects byWarningLitesofWisconsin. materials willbeprovided Henotedthatthe contend with. throughthecoursesince emergency vehicleaccess Community FirstFoxCitiesMarathon&5K:Commi contingent onprovidingacertificateofinsurance. Dana Paschen,1800AppletonRoad,Ste.2, Permit fortheJDRFOneWalk,sponsoredby of thePublicServicesandSafety Committee Following discussion, prior totheeventandthenasecondma thatther processindicating resident notification the and theFoxCitiesMarathon5K.JulieFeest,

ng thecorrectstreets. Motion/Second/Carried Stevenson/La Motion/Second/Carried Bates/Lendrum torecommendtheChairman pathbutarefinewithconditionsasth onne Avenue.Heindicatedthatthe Columbian intersectionwasunsafe. own. Henotedthatcl ations, andpavingapathundertheMa to2P.M.EngineerMertenin oundation OneWalk:Committeere the impactonWisconsinAvenue amount oftrafficcontrolneededis It willfollowtheroutesprevious thon organizerstorelocatethe sconsin) ratherthanPineStreet sconsin) ColumbianAvenue.EngineerMertenproposestoclose the e thesamecourseaslastye d notoccurandasaresultt Motionpassed 4-1(Ald.Stevenson votingNo). iling senttheweekofevent. iling September 16through18, the sameas2015.Lastyear,therehadbeenan ng parking and access totheeventsothatevent- ng parkingandaccess e is a notification mailing sent aboutfourweeks sent mailing e isanotification the Juvenile Diabetes Research Foundation, theJuvenileDiabetes ResearchFoundation, FirstFoxCitiesMa sign andtheCouncilapproveStreetUse held September16thr event sponsor informed the Committee of their event sponsorinformedtheCommitteeoftheir Permit fortheCommunity FirstFox Cities Menasha, to be held on May 21, 2016, onMay Menasha,tobeheld 21,2016, remain open. Mr. Drake reviewed difficulties remainopen.Mr.Drakerevieweddifficulties including physician notificationoftheevent, physician including noted issues that he observed lastyearand heobserved noted issuesthat osing thecoursetotr clarify thattheMarath Engineer Mertennotedth ttee reviewedtheStr forcetraffictothedetourrouteusingMain Allvotingaye there shouldbelimited icient toallowtraffi formed theCommitteeofaproposal ng torecommendtheChairman course would also be adjusted to course wouldalsobeadjusted Mr. Drake indicated that theycan Mr. Drakeindicatedthat ly used for the ThedaCare Run usedfortheThedaCareRun ly ey are.Healso finish linetoWisconsinAvenue ar. He reviewed the Marathon ar. HereviewedtheMarathon traffic andlimitedareaforthe viewed theStreetUsePermit beyond thecity’scapacity,so here were significant traffic here weresignificanttraffic rathon, JesseDrake, 2616 to trybetterconsolidate in Streetoverpass.Jesse ough 18, 2016. Engineer ough 18,2016.Engineer eet UsePermitforthe affic willalsoimprove 2016, contingent on on wouldbewillingto c togetthroughon vehicular trafficto at thereisaroute notedthatthe C.A. C.A. C.A. C.A. Run AwaytotheBay:Committee voting aye Neenah, sponsoredby FutureNeenah, Inc StreetBall3-on-3eventto Permit fortheNeenah of thePublicServicesandSafety Committee Following discussion using itforcourts. StreetBall 3on3:Committeere Avenue. by Future Neenah,sponsored in downtown Committeereviewed A VeryNeenahChristmas: Wisconsin Avenue. thru8/24),sponsoredby other Wednesday 6/15 10/15), OuttoLunchConcerts(every Thursday street usepermitfortheShattuckParkSaturd approvethe Chairman ofthePublicServicesandSafety CommitteesignandtheCouncil Following discussion, events. Neenah. The$75permitfeecove be heldonApril30,2016, contingent RossMcDowe by RunAwaysponsored Events, sign andtheCouncil approvetheStreetUsePe Following discussion, the eventandtherearenoc be heldonApril30,2016.Tra Mert 11,2016.Engineer event tobeheldonJune Street UsePermitfortheAVery NeenahChrist approvethe Chairman ofthePublicServicesandSafety CommitteesignandtheCouncil Following discussion, sound fortheevent,whichwillhelp 2015 theyhadthelargestcrowdeverforthisevent. sponsored byFutureNeenah.Amy Neenah ChristmaseventtobeheldonDecember 8/25) andEveningConcerts(everyotherWednes Farm Market (everySaturday 6/18 Shattuck ParkEvents:Committee Page 3 February 9,2016 Meeting Public ServicesandSafety Committee this areatocelebratethe25 200 blockofW.WisconsinAvenue.

All voting aye Allvotingaye Allvotingaye , Motion/Second/Carried Lendrum/BatestorecommendtheChairman Motion/Second/Carried Bates/Lendrum torecommendtheChairman Motion/Second/Carried Lendrum/Stevensontorecommendthe Motion/Second/Carried Motion/Second/Carried Lendrum/Stevensontorecommendthe Motion/Second/Carried th hanges fromthe2015event. anniversaryoftheeventifthey ffic EngineerMertennotedthatnost viewed theStreetUsePermit reviewed theStreetUsePermitforRunAway totheBay thru10/15),OuttoLunchConc reviewed thestreetusepermitforShattuckParkSaturday with communications rs all2016dates.AmyBarker,FNIDirector, reviewedthe AmyBarker,FNIDirector,noted Barker, FNIDirector,reviewed on providingacertifi ., Amy Barker,135W.Wisconsin Avenue. Neenah Inc., Amy Barker, 135 W. Wisconsin Neenah Inc.,Amy Barker, 135W.Wisconsin sign andtheCouncilapproveStreetUse en notedthattheevent mas eventtobeheldon the StreetUsePermitrequestforAVery 6/2 thru 8/25) and Evening Concerts (every 6/2 thru8/25)and Concerts(every Evening Shenotedthattheyarelookingintoimproving ay FarmMarket(every ll, W3192 County KK,Suit ll, W3192County 2, 2016,indowntownNeenah.Thiseventis FutureNeenahInc.,Amy Barker,135W. rmit forthe RunAway totheBay event, day 6/15thru8/24), be held on June 11, 2016, in downtown beheldonJune11,2016,indowntown with thecrowd. don’t have enough teams to warrant don’thaveenoughteamstowarrant cate ofinsurance. for theNeenahSt erts (everyThursday6/2thru reet closures are required for reet closuresarerequiredfor the event.Shenotedthatin that theyintendtoprogram will be expanded tothe will beexpanded sponsored byFuture December2,2016, Saturday 6/18thru e C,Appleton,to reetBall 3-on-3 Allvotingaye All C.A. C.A. C.A. the Wisconsin Avenue/MainStreet co locationsthatwere reviewed the greatest congestion. The mostcommonlyidentified to andfromthedowntown isMain the breakdownoftravel routes about whichrepresents responses werereceived, andtogathertheirinputdowntown employees ontr He statedthatthegoal Downtown NeenahTrafficSurvey TrafficSurvey Results. Downtown Bates/LendrumtoamendtheagendaaddressitemD2: Motion/Second Carried Public WorksDepartment: that washeldin2015aroundShattuckMiddl Committee askedEngineerMertenifhehadbeencont 14,2016. Appleton, tobeheldonAugust Permit fortheRaceLake,sponsoredby Run,BenWest,920 DuTri S.KellerPark, of thePublicServicesandSafety Committee Following discussion, these events. Improvement District, Plexus, Alta Resource Improvement District,Plexus,Alta downtown Neenahtrafficsurvey.Henoted that August 14,2016.EngineerMerten by DuTriRun,BenWest,920S.KellerPark Dr approvetheStreetUse sign andtheCouncil Following discussion, held onMay1,2016. Neenah Duathlon:Committeerevi certificate ofinsurance. tobeheldonJune5,2016,contingentprovidinga Neenah, E. ColumbianAvenue, sponsored by theNeenahMenashaFirefighter Chairman signandtheCouncilapproveSt Following discussion, be heldonJune5,2016.Engineer Backdraft BikeTour:Committee re Page 4 February 9,2016 Meeting Public ServicesandSafety Committee Race theLake:CommitteereviewedStreetUs contingent onprovidingacertificateofinsurance.

Motion/Second/Carried Stevenson/Ba Motion/Second/Carried Lendrum/BatestorecommendtheChairman ofthestudywastogainabetterunderstanding oftravelpatterns Motion/Second/Carried Stevens Motion/Second/Carried Allvotingaye used by downtown employees. Themostcommonly usedroute usedbydowntownemployees. identified mostoftenas frustrat Street.Hereviewed the empl Results: EngineerMertenrevi Mertennotedthatthereareno ewed theStreetUsePermitfo viewed theStreetUsePermitfo confirmed thatGoldCrossAm Allvotingaye rridor was mentionedmost often. s, ThedaClarkandother e School.Hestatedthathehadnot. All votingaye the survey had been provided to the Business thesurveyhadbeenprovidedtoBusiness sign andtheCouncilapproveStreetUse Permit fortheNeenah Duathlon,sponsored reet UsePermitfortheBackdraftBikeTour, 50% of thedowntownemployees.Hereviewed 50% s BenevolentFund,Inc.,TimPatterson,125 e Permitfor the RacetheLake tobeheldon ive, Appleton,tobe time framewas4P.M. Allvotingaye ouble spots inthestreetnetwork. 1056 ouble spots acted by the organizers of the bike event acted bytheorganizersofbikeevent on/Lendrum torecommendthe on/Lendrum tes to recommend the Chairman tes torecommendtheChairman oyee perception ofthetimes oyee perception ing Henotedthat employees. ewed theresultsofrecent changes fromthe2015event. r theNeenahDuathlontobe bulance Service is notified of bulance Serviceisnotifiedof r theBackdraftBikeTourto downtownemployers. held onMay 2,2016, to 5P.M.Hethen Public Services and Safety Committee Meeting February 9, 2016 Page 5

He also noted that the top intersections noted were Wisconsin Avenue/Church Street, Wisconsin Avenue/Commercial Street and Commercial Street at Alta Resources. Reasons included signal timing, lane configuration, crosswalk issues and driver delay.

Committee discussed the application of the survey input. Engineer Merten indicated that it could be used to identify improvements that can be made with little or no cost and to help with prioritizing work of a capital nature. Committee discussed snow/ice removal from sidewalks in the downtown area. Amy Barker, FNI Director, addressed the Committee’s questions. Director Haese informed the Committee of the impetus for conducting the survey and encouraged that it be used to identify short-term, mid-term and long-term improvements that can be made to the downtown street network to address or get ahead of congestion issues. He also discussed the impacts of the ongoing I41/STH 441 work on traffic levels in the downtown.

Approval of Special Assessment Reports: Committee reviewed the assessment report for the installation of curb, gutter and HMA pavement on Marathon Avenue (Fort to Castle Oak), Castle Oak Drive (Industrial to Maple Grove), Grassy Lane (Olde School to north end), Olde School Road (Marathon to Maple Grove). The estimated assessment rate is $73.00 per assessable front foot.

Following discussion, Motion/Second/Carried Stevenson/Lang to authorize the Chairman to sign the assessment report for Preliminary Resolution No. 2016-1 for installation of curb, gutter and HMA pavement on Marathon Avenue (Fort to Castle Oak), Castle Oak Drive (Industrial to Maple Grove), Grassy Lane (Olde School to north end), Olde School Road (Marathon to Maple Grove). All voting aye

Committee reviewed the assessment report for the installation of HMA pavement on North Street (Green Bay to 670’ west) and Limekiln Drive (Bayview to Town). The estimated assessment rate is $12.50 per assessable front foot for single-family/two-family residence and $50.00 per assessable front foot for commercial/industrial district. Director Kaiser noted that staff is meeting with Town of Menasha representatives on February 10 to discuss the North Street project.

Following discussion, Motion/Second/Carried Lendrum/Bates to authorize the Chairman to sign the assessment report for Preliminary Resolution 2016-02 for installation of HMA pavement on North Street (Green Bay to 670’ west) and Limekiln Drive (Bayview to Town). All voting aye

Committee reviewed the assessment report for the installation of concrete sidewalk on Castle Oak Drive (Industrial to Marathon). The estimated assessment rate is $16.67 per assessable front foot for single-family/two-family residence and $25.00 per assessable front foot for multi- family/commercial/industrial district. Director Kaiser informed the Committee that evidence of pre- payment for the sidewalk on the north side of Castle Oak Drive abutting the Southfield Estates Plat has been found, so that there would be no assessments for that portion of the work. This change eliminates assessments for property owners of parcels 02-1490-23-00, 02-1490-22-00, 02-1490-07-00, 02-1536-00-00, 02-1537-00-00, and 02-1560-00-00. Public Services and Safety Committee Meeting February 9, 2016 Page 6

Following discussion, Motion/Second/Carried Lendrum/Bates to authorize the Chairman to sign the assessment report for Preliminary Resolution No. 2016-4 for installation of concrete sidewalk on Castle Oak Drive (Industrial to Marathon) as revised per Director Kaiser’s information. All voting aye

2015 Construction Projects Survey - Informational: Director Kaiser reviewed the 2015 Street and Utility Projects Survey. Survey cards were sent to 89 homeowners with 23 responding. Residents were able to complete and return the survey card or complete the survey on-line on the City’s website. He noted that the survey was done to gauge resident satisfaction with project communication and delivery. Of the respondents, the majority were very satisfied or satisfied with the project. Based on comments received, this year staff is providing a business card with our project communications to provide residents with a single point of contact for questions or concerns. Changes will also be made to clearly identify resident vehicles affected by construction, which will assist the Neenah Police Department in their parking enforcement efforts.

Public Works General Construction and Department Activity: 1. (Contract 5-15, Cured in Place Pipe/Grouting) The contractor has completed televising and is starting work on pipe lining. 2. (Contract 1-16, Franklin, Higgins, Columbian, Henry and Lincoln) The project is being advertised for bid. Bid opening is scheduled for February 16. An award recommendation will go to the Board of Public Works around February 23 and to Council on March 2. 3. Staff is finalizing plans for the Castle Oak Plat construction. With the design layout completed for the Marathon/Castle Oak roundabout, we will contact the corner property owners about the small amounts of right-of-way needed for that construction. 4. Staff is meeting with Town of Menasha representatives on February 10 to discuss the North Street construction. 5. PW staff and Water Utility staff toured the water plant see how currently unused portions of the plant could be used for storm water treatment. Further analysis is needed to determine if that treatment can be done in a cost-effective manner. Mayor Kaufert related to the Committee his concerns with the cost of maintaining the old part of the plant and his desire to use it, if possible, or to remove it if there is no use.

Announcements/Future Agenda Items: Mayor Kaufert updated the Committee on the demolition progress at the Fox Valley Energy site. Director Kaiser indicated that discussion of the street use permit process will be upcoming. He also noted that there are technical adjustments to the sober server ordinance needed.

Motion/Second/Carried Bates/Stevenson to adjourn at 10:00 p.m. All voting aye

Respectfully submitted,

Gerry Kaiser Director of Public Works CITY OF NEENAH FINANCE AND PERSONNEL COMMITTEE MEETING Monday, February 8, 2016 – 7:00 p.m. Hauser Room, Neenah City Administration Building 211 Walnut Street, Neenah, Wisconsin

MINUTES

Present: Chairman Ramos, Aldermen Erickson and Kunz; Mayor Kaufert; City Attorney Godlewski; Director of Finance Easker.

Others Present: Aldermen Hillstrom and Lendrum, Director of Human Resources and Safety Barber, Director of Community Development and Assessment Haese, Director of Public Works Kaiser, Director of Information Systems Wenninger.

Public Appearances: None.

Minutes: Motion/Second/Carried Erickson/Kunz to approve the minutes from the January 25, 2016 Regular Meeting. All voting aye.

Change to Department Structure/Budgeted Positions: Committee reviewed memo from Deputy Director Schmidt to approve the change to the department structure in Community Development to revert to the previous structure, where the Assessment Technician responsibilities fall with the Administrative Assistant instead of the Office Manager, resulting in a grade change for the Administrative Assistant position from Grade F3 to Grade G3. The cost impact in 2016 is $995. Discussion took place on various issues regarding the department structure change.

Motion/Second/Carried Erickson/Kunz to recommend Council approve the change to the department structure in Community Development to revert to the previous structure, where the Assessment Technician responsibilities fall with the

PORT Administrative Assistant instead of the Office Manager, resulting in a grade change

RE for the Administrative Assistant position from Grade F3 to Grade G3 with a cost impact in 2016 of $995. All voting aye.

Training Center Technology Purchase: Committee reviewed memo from Director Wenninger seeking authorization to expend up to $20,000 for technology for the new training center. Expenditures consist of the purchase of a Sharp Aquos interactive whiteboard not to exceed $12,100 from Office Technology Group, $3,600 for 14 thin client workstations from EDCi, $1,900 for thin client accessories from various technology providers and $2,400 for miscellaneous supplies. Funding has been approved in the 2015 CIP budget under Facilities – Other Fire #31. Director Wenninger said that he received a whiteboard pricing update from Camera Corner Connecting Point for $11,563. He said he would be comfortable with approval of either vendor to purchase the interactive whiteboard.

Committee and staff discussed various aspects of the proposed purchase. Mayor Kaufert said that he strongly supported a more proper venue to enhance training for city employees. He also discussed the potential for and benefits of regional fire training at Minutes of the Meeting of the Finance and Personnel Committee February 8, 2016 Page 2

the location. Aldermen Erickson and Kunz questioned the need for the interactive whiteboard, with both referencing the limited use of whiteboards for training within the Neenah School District. Director Wenninger provided the rationale and examples for including the interactive whiteboard within the training center. Discussion took place on the use of the smart board within City Hall over the past several years. Discussion also took place on how the issue could be forwarded to the Common Council if the committee did not make a recommendation.

Continued discussion took place. Alderman Kunz asked if other options could be presented at a future meeting. Alderman Erickson said she did not oppose the purchase of the interactive whiteboard, but just wanted to ensure that it would have maximum utilization if purchased. She also requested that Director Wenninger seek to include vendor training on the whiteboard as part of the purchase. Mayor Kaufert reiterated his support for updated technology to improve employee training. Continued discussion took place.

Motion/Second/Carried Kunz/Ramos to recommend Council authorize to expend up to $20,000 for technology for the new training center. Expenditures consist of the purchase of a Sharp Aquos interactive whiteboard not to exceed $11,563 from Camera Corner Connecting Point, $3,600 for 14 thin client workstations from EDCi,

REPORT $1,900 for thin client accessories from various technology providers and $2,400 for miscellaneous supplies. Funding has been approved in the 2015 CIP budget under Facilities – Other Fire #31. All voting aye.

Electronic Agenda/Minutes Solution: Committee reviewed memo from Director Wenninger requesting authorization to enter into an agreement with Accela Legislative Management to implement their “Electronic Agenda/Minutes” solution. Expenditures associated with this implementation include:

1. Monthly fee of $550 for Accela’s “Agenda and Minutes” module;

2. Purchase of ten iPads at a cost to not to exceed $4,900 ($5,980 if keyboard/case included); and

3. Purchase of ten “Mobile Device Management” licenses at a cost not to exceed $500.

Funding for these expenditures ($12,000) was approved in the Common Council’s 2016 Operating Budget.

Committee and staff discussed various aspects of the proposed agreement. With regard to timing, Mayor Kaufert explained that any implementation process would need to wait until after the April elections since City Clerk Stern is an important part of the process. Director Wenninger said the process could take place in smaller steps or in larger phases, and that about six weeks of training would be needed before implementation. This would lead to an approximate June 1 implementation date. Minutes of the Meeting of the Finance and Personnel Committee February 8, 2016 Page 3

Discussion took place on the type of devices being considered. This includes iPads, HP laptops and Microsoft Surface Pros, as well as the possibility of integrating user’s private devices (BYOD). Alderman Kunz said he preferred users using the same device and questioned if Chromebooks could also be an option. After further discussion, the consensus of the committee was for Director Wenninger to develop a full implementation plan, with a June 1 starting date, for further committee discussion and action at a future meeting.

Special Assessment Interest Rate: Committee reviewed memo from Director Easker together with Resolution No. 2016-09 regarding the interest rate on special assessments. The existing interest rate of 5.00% was approved by the Common Council in March 2015. The current formula takes the prime rate plus a factor determined by the committee. In March 2015 the prime rate was 3.25%. The

committee added a 1.75% factor to set the 2015 rate at 5.00%. The Federal Reserve raised the prime rate to 3.50% in December 2015.

Committee and staff discussed various aspects of the interest rate issue. After discussion, committee felt it appropriate to continue to use the existing formula and to maintain the existing rate of 5.00% by adding a factor of 1.50% to the existing prime rate of 3.50%

Motion/Second/Carried Kunz/Erickson to recommend Council Adopt Resolution 2016-09 Establishing the 2016 Interest Rate for Special Assessments Paid in Installments under Wis. Stats. §66.0715, and to maintain the existing rate of 5.00% by adding a factor of 1.50% to the existing prime rate of 3.50%. All voting aye. RESOLUTION Transportation Fee: Committee reviewed memos from Alderman Kunz and Director Kaiser regarding a proposal by Alderman Kunz to replace using special assessments on specific property owners to fund a portion of capital improvements that take place adjacent to their properties. His proposal is for the City to create a type of city–wide fee on all properties to replace special assessment funding for such improvements. He said that the main reasons for proposing the funding change centered around the unpredictable and disproportionate nature of special assessment charges to property owners for improvements such as streets and sidewalks that theoretically benefit all city residents. He emphasized that this would not be a fee to generate more revenue, but to simply replace one fee with another to generate the same amount of revenue over time.

Committee and staff began discussion on the issue. Mayor Kaufert said that the proposal was interesting and had some merit. He presented some of the challenges he felt would need to be overcome for such a change. He strongly advised that a fundamental change of this type should be placed on a referendum to enable voters to directly make the decision. Attorney Godlewski explained the legal challenges that could impact the type of fee structure the City could propose. Director Kaiser explained the contents of his memo which outlined the various issues that would need to be addressed for the imposition of such a fee. Items also discussed included the benefits of also eliminating Minutes of the Meeting of the Finance and Personnel Committee February 8, 2016 Page 4

special assessments on water, sanitary sewer and storm water improvements as part of the fee structure. Given the depth and breadth of the issue, committee consensus was that multiple meetings will be needed to vet the issue fully. The item will be placed on the March 7 agenda for further discussion.

Meeting adjourned at 9:20 p.m.

Respectfully submitted,

Michael K. Easker, CPA Director of Finance

RESOLUTION NO. 2016-09

A RESOLUTION ESTABLISHING THE INTEREST RATE FOR SPECIAL ASSESSMENTS PAID IN INSTALLMENTS UNDER WIS. STAT. §66.0715

WHEREAS, the City of Neenah allows payment of special assessments by installments pursuant to Neenah Code §13-2; and,

WHEREAS, Wis. Stat. §66.0715 allows the City to charge a reasonable interest rate on the unpaid balance of the special assessments; and,

WHEREAS, the Common Council wishes to establish a fair and equitable mechanism for establishing that interest rate to reflect the City’s cost of borrowing and administering the payment of special assessments by installments;

NOW THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF NEENAH, WISCONSIN this 17th day of February, 2016, that the interest rate for special assessments paid by installment under Neenah Code §13-2 be annually established on the first business day of March as the Prime Rate as published that day in the Wall Street Journal plus ______%. The Finance & Personnel Committee shall review the rate as established under this resolution in March each year as required by Neenah Code §13-2.

BE IT FUTHER RESOLVED that the interest rate established each year shall not change for special assessments levied that year as required by Wis. Stat. §66.071(3)(b).

Recommended by: Finance & CITY OF NEENAH, WISCONSIN Personnel Committee

Moved: Dean R. Kaufert, Mayor Passed:

Patricia A. Sturn, City Clerk

RESOLUTION NO. 2016-09

RESOLUTION PROVIDING FOR THE SALE OF APPROXIMATELY $6,500,000 GENERAL OBLIGATION PROMISSORY NOTES

WHEREAS, the City of Neenah, Winnebago County, Wisconsin (the "City") is in need of approximately $6,500,000 for public purposes, including paying the cost of projects included in the City's Capital Improvement Program; and

WHEREAS, the Common Council has determined that it is necessary and in the best interest of the City that such amount be borrowed through the issuance of general obligation promissory notes pursuant to Section 67.12(12) of the Wisconsin Statutes;

NOW, THEREFORE, BE IT RESOLVED that:

Section 1. Issuance of Notes. The City shall issue its General Obligation Promissory Notes (the "Notes") in a principal amount of approximately $6,500,000 for public purposes, including paying the cost of projects included the City's Capital Improvement Program.

Section 2. Sale of Notes. The Common Council hereby authorizes and directs that the Notes be offered for public sale. At a subsequent meeting, the Common Council shall consider such bids for the Notes as may have been received and take action thereon.

Section 3. Notice of Sale. The City Clerk be and hereby is directed to cause the sale of the Notes to be publicized in such manner as the City Clerk may determine and to cause copies of a complete, official Notice of Sale and other pertinent data to be forwarded to interested bidders as the City Clerk may determine.

Section 4. Official Statement. The City Clerk shall cause an Official Statement concerning the Notes to be prepared by Robert W. Baird & Co. Incorporated. The appropriate City officials shall determine when the Official Statement is final for purposes of Securities and Exchange Commission Rule 15c2-12 and shall certify said Statement, such certification to constitute full authorization of such Statement under this resolution.

Adopted, approved and recorded this 17th day of February, 2016.

Recommended by: Finance and CITY OF NEENAH, WISCONSIN Personnel Committee

Moved: Dean R. Kaufert, Mayor

Passed:

Patricia A. Sturn, City Clerk

February 17, 2016 STATUS OF COUNCIL DIRECTIVES ISSUED SINCE JULY 1, 1981

Date of Directive Item Responsible Party Status

1/05/2011 Direct the Plan Commission to consider and draft an Ordinance creating a Planned Development Overlay District Ald. Ramos Pending

12/18/2013 Direct the Community Development Department to engage Ald. Kunz Pending the Parking Task Force, Public Works and Police Dept. and utilize budgeted dollars to hire a consultant to gain an outside and expert opinion to complete the following: Identify current parking dynamics including parking inventory, current agreements, needs, resources, behaviors and expectations and present those findings to the Public Services & Safety Committee prior to March 31, 2014; and utilize the consultant’s information to propose a comprehensive parking plan to address current competing needs for customers, employees and residents, developing expectations for all groups based on comparables and best practices, strategies to best utilize the city’s resources and solutions to acquire, maintain, and control an adequate parking inventory. In conjunction, propose a comprehensive parking plan to address current demands and encourage future downtown development including: proposed parking sites and facilities; financial implications and solutions; and timelines and stages. Both portions of the comprehensive parking plan will be presented to the Council prior to July 31, 2014.

F:\CLERK\WPDATA\Council\Council Directives\Council Directives.DOC