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Greater Visakhapatnam Smart City Corporation Limited (GVSCCL)

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Greater Visakhapatnam Smart City Corporation Limited (GVSCCL) i NIT No: GVSCCL/Projects/101(E-HEALTH)/ 2018-19(2nd Call) Request for Proposal (RFP) for Procurement of Implementing Agency for implementation of E-Health solution in Greater Visakhapatnam Municipal Corporation (GVMC) Schools (122 schools) under Implementation of the Smart City Mission in Visakhapatnam Employer: Greater Visakhapatnam Smart City Corporation Limited (GVSCCL) City: Visakhapatnam State: Andhra Pradesh Country: India Issued on: 30-11-2018 ii Section 1 - Instructions to Bidders 1-iii GREATER VISAKHAPATNAM SMART CITY CORPORATION LIMITED, VISAKHAPATNAM (GVSCCL) Ref: GVSCCL/Projects/101(E-HEALTH)/ 2018-19dt: 22-10-2018(2nd Call) REQUEST FOR PROPOSAL (RFP) GVSCCL desires to invite Request for Proposal (RFP) for Procurement of Implementing Agency for implementation of E-Health solution in Greater Visakhapatnam Municipal Corporation (GVMC) Schools (122 schools) under Implementation of the Smart City Mission in Visakhapatnam. The detailed RFP including EMD,TOR, Eligibility criteria etc., can be downloaded from website of www.apeprocurement.gov.in and available at www.gvmc.gov.in from 30th November 2018 onwards. The last date for online submission of bids is 14th December 2018 up to 4.30 PM. For more details contact: Greater Visakhapatnam Smart City Corporation Ltd. E-mail: [email protected], [email protected] CC. [email protected] Tel No./Fax 0891-2746300 Mobile No. 09717716600, 07729995934 Sd/- Managing Director & CEO, GVSCCL 1-iv Section 1 - Instructions to Bidders Section 1 - Instructions to Bidders 1-v Bidding Document Table of Contents DISCLAIMER......................................................................................................................... 7 PART 1 – Bidding Procedures ............................................................................................. 11 Section I - Instructions to Bidders ....................................................................................... 12 Section II - Bid Data Sheet (BDS) 36 Section III - Evaluation and Qualification Criteria 47 Section IV - Bidding Forms 54 Bidder’s Qualification 64 Section V - Eligible Countries 73 PART 2 – Works Requirements ............................................................................................ 1 Section VII - Works Requirements 1 PART 3 – Conditions of Contract and Contract Forms ................................................... 12 Section VIII. General Conditions of Contract 13 Section IX. Particular Conditions of Contract 38 Section X - Contract Forms 42 1-6 Section I - Instructions to Bidders 1-7 DISCLAIMER The information contained in this Request for Proposal document (the “RFP”) or subsequently provided to Bidder(s), whether verbally or in documentary or any other form by or on behalf of the Employer or any of their employees or advisors, is provided to Bidder(s) on the terms and conditions set out in this RFP and such other terms and conditions subject to which such information is provided. This RFP is not an agreement and is neither an offer nor invitation by the Employer to the prospective Bidders or any other person. The purpose of this RFP is to provide interested entities with information that may be useful to them in preparing their bids (the “Bid”) including all the necessary submissions and the financial offers pursuant to this RFP. This RFP includes statements, which reflect various assumptions and assessments arrived at by the Employer in relation to the Project. Such assumptions, assessments and statements do not purport to contain all the information that each Bidder may require. This RFP may not be appropriate for all persons, and it is not possible for the Employer, its employees or advisors to consider the investment objectives, financial situation and particular needs of each party who reads or uses this RFP. The assumptions, assessments, statements and information contained in this RFP may not be complete, accurate, adequate or correct. Each Bidder should, therefore, conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments, statements and information contained in this RFP and obtain independent advice from appropriate sources. Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of which depends upon interpretation of law. The information given is not an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. The Employer accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on law expressed herein. The Employer, its employees and advisors make no representation or warranty and shall have no liability to any person, including any Bidder under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this RFP or otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the RFP and any assessment, assumption, statement or information contained therein or deemed to form part of this RFP or arising in any way during the Bidding Process. The Employer also accepts no liability of any nature whether resulting from negligence or otherwise howsoever caused arising from reliance of any Bidder upon the statements contained in this RFP. The Employer may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information, assessment or assumptions contained in this RFP. 1-8 Section I - Instructions to Bidders The issue of this RFP does not imply that the Employer is bound to select a Bidder or to appoint the Selected Bidder for the Project and the Employer reserves the right to reject all or any of the Bidders or Bids without assigning any reason whatsoever. The Bidder shall bear all its costs associated with or relating to the preparation and submission of its Bid including but not limited to preparation, copying, postage, delivery fees, expenses associated with any demonstrations or presentations which may be required by the Employer or any other costs incurred in connection with or relating to its Bid. All such costs and expenses will remain with the Bidder and the Employer shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by a Bidder in preparation or submission of the Bid, regardless of the conduct or outcome of the Bidding Process. Section I - Instructions to Bidders 1-9 Key Dates S. No. Activity Deadline 1 Release of RFP 30/11/ 2018 Last date of receipt of queries on RFP by electronic 2 06/12/2018, 5.30 PM submission 3 Pre Bid Meeting 07/12/2018,11.30 AM Last date for submission of Bids 3 Online 14/12/2018 - 4.30 PM Hardcopy 17/12/2018, 4.30 PM 4 Date of opening of technical bids 14/12/2018, 5.30 PM TBD 5 Date of Presentation 6 Date of opening of Financial Bid 17/12/2018, 05:00 PM 1-10 Section I - Instructions to Bidders Section I - Instructions to Bidders 1-11 PART 1 – Bidding Procedures 1-12 Section I - Instructions to Bidders Section I - Instructions to Bidders Table of Clauses A. General ....................................................................................................................... 14 1. Scope of Bid 14 2. Source of Funds 14 3. Corrupt and Fraudulent Practices 14 4. Eligible Bidders 14 5. Eligible Materials, Equipment and Services 17 B. Contents of Bidding Document ................................................................................ 17 6. Sections of Bidding Document 17 7. Clarification of Bidding Document, Site Visit, Pre-Bid Meeting 18 8. Amendment of Bidding Document 19 C. Preparation of Bids ................................................................................................... 19 9. Cost of Bidding 19 10. Language of Bid 20 11. Documents Comprising the Bid 20 12. Letter of Bid and Schedules 20 13. Alternative Bids 21 14. Bid Prices and Discounts 21 15. Currencies of Bid and Payment 22 16. Documents Comprising the Technical Proposal 22 17. Documents Establishing the Qualifications of the Bidder 22 18. Period of Validity of Bids 23 19. Bid Security 23 20. Format and Signing of Bid 25 D. Submission and Opening of Bids ............................................................................. 25 21. Sealing and Marking of Bids 25 22. Deadline for Submission of Bids 26 Section I - Instructions to Bidders 1-13 23. Late Bids 26 24. Withdrawal, Substitution, and Modification of Bids 27 25. Bid Opening 27 E. Evaluation and Comparison of Bids ....................................................................... 28 26. Confidentiality 28 27. Clarification of Bids 29 28. Deviations, Reservations, and Omissions 29 29. Determination of Responsiveness 29 30. Nonconformities, Errors, and Omissions 30 31. Correction of Arithmetical Errors 30 32. Conversion to Single Currency 31 33. Margin of Preference 31 34. Sub ,Implementing Agencys 31 35. Evaluation of Bids 31 36. Comparison of Bids 33 37. Qualification of the Bidder 33 38. Employer’s Right to Accept Any Bid, and to Reject Any or All Bids 34 F. Award of Contract .................................................................................................... 34 39. Award Criteria 34 40. Notification of Award 34 41. Signing of Contract 35 42. Performance Security 35 43. Adjudicator 35 G. Award of Contract
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