Microsoft Project & Portfolio Management (PPM) When you have a vision for your project, a plan in place, and a team ready to make it work, all you need is a project management platform to ensure you take advantage of your investments, manage resources, and stay in complete control of your tasks. INTRODUCTION Accelerate Digital Transformation The digital age calls for a change in the way organizations think, how they interact with customers, partners and suppliers, and how the business works inside. It requires processes to become crisper and more streamlined. This can be made possible when those involved in the project are provided the right tools, technology and opportunity to do their best, and contribute.
Microsoft Project is a vital step towards the digital transformation of your organization. It lets you reduce costs and optimize time by creating, managing and executing projects seamlessly. It can be customized across industry needs to add value to business verticals. It helps you address some key challenges and trends in your industry and enables better optimization of time, resources and cost through effective project management.
Enabling every element of the process, and every stakeholder in the project journey is critical to any organization’s digital transformation. Plan | Manage | Deliver with Microsoft Project Organize Meet Microsoft Project Teamwork Easily Microsoft’s project management software is designed to help project managers align their Make the right strategic decisions resources and timelines to ensure enhanced Define and prioritize business drivers, productivity and overall success. measure strategic impact of competing Add structure to your teamwork ideas, and make the right funding decisions. Create a new plan in just a few clicks. Build a team, Achieve execution excellence assign tasks, and set deadlines. Easily govern and execute portfolios, Work together programs and projects with built-in Keep a tab on how busy everyone in the team is. collaboration and communication Easily attach files and discuss tasks. Synch files to capabilities. your device and work from anywhere. Manage organizational resources effectively Always stay informed Accurately manage resource allocation and With Planner setup across all your devices, know measure utilization with overall strategy and where things are with a single glance. Receive vision. notifications about job status and new conversations.
Drive Strategic Alignment and Execution Excellence VERTICALS
Microsoft Project & Portfolio Management is a solution that can be applied across all verticals. It is capable of handling any kind of a project with planning tools to help you stay organized.
Microsoft Project across different verticals While the Indian information technology industry contributes significantly to the overall economic growth, sustaining this level of growth and achievement poses a host of unique challenges in terms of productivity, customer engagement, and lack of talent and innovation. It is important for the ITeS industries to be consistently competitive, effectively manage skilled workforce, and maintain quality of innovation in products and services.
Strategic presentation Innovation and transformation Microsoft Project built on SharePoint Server provides a By providing collaboration and project prioritization solution stack to a wide range of challenges faced by capacities, Microsoft Project helps IT organizations Indian information technology companies - supporting formalize innovation process and prioritize strategic best practices and providing intuitive features to enable business growth objectives – bringing all ideas to one project execution, visibility across varied platforms, place. strategic prioritization, and team collaboration to deliver projects on time and within budget. Compliance and efficiency Microsoft Project ensures regulatory compliance and Resource management and capacity planning quality improvements by providing best practices With a central view into resources use and budget templates and governance workflows. Also, by supporting allocations, Project Managers in the Indian information integration with ALM tools, Project helps implement technology industries can focus on the optimal utilization process improvement frameworks. of infrastructure and talent, coupled with scalability. Microsoft Project for IT enabled Services Financial services professionals wear many hats, from commercial lending to M&A transactions. With robust tools for scheduling, collaboration, and more, Microsoft Project & Portfolio Management (PPM) is the one solution anyone in your institution can use.
Commercial lending Regulatory compliance Use tried-and-true lending processes by importing Manage all compliance projects, and develop strong existing workflows. Increase customer transparency with regulatory processes to avoid fines and bad press. Use customizable timelines that you can share using familiar integrated collaboration features to keep everyone on Office apps. the same page.
Mergers and acquisitions New product introduction Improve efficiency and collaboration with automated Develop products with data-driven tools that examine scheduling and integrated communication tools. Use objectives, budgets, and required resources. Implement metrics to decide which projects to start based on products using tools that provide insights across time strategic value and cost. and task entries.
Microsoft Project for Banking and Financial Services The nature of the healthcare industry is such that it demands the very best of everything, be it managing existing patient data or funding research for new treatments. Privacy of medical data is of vital importance, but so is the high capital cost of implementing electronic health records for convenient access. While there is a need to look after a growing number of aging patients, there is also a need to move from volume-based care to value-based care.
New services implementation Grants and clinical trials coordination Compare new initiatives and select the portfolio with the Streamline the grant application process across the best returns and build teams based on the capacity and organization and ensure that the clinical trial protocol is demand of clinical and external resources. Gain control adhered to. Monitor trial progress with better access to across your chosen portfolio and oversee all current and project information, with the ability to manage all trials upcoming implementations from a single site. from a single location. Optimize your portfolio by shortlisting trials that will continue to receive funding. Healthcare compliance Increase insight across all compliance initiatives in a Clinical guideline development and implementation single location and optimize resources to implement Ensure smooth guideline development by assigning compliance projects. Develop workflows to drive approvers to develop new clinical guidelines, prioritizing governance and help ensure all compliance requirements them based on ROI and collaborating among teams to are met and also manage costs for implementing gain insights on them. Improve portfolio management compliance projects with built-in financial tools and by reducing medical errors. reports. Microsoft Project for Healthcare With the primary aim of driving new products and services into the market, it is important for all manufacturing related activities to be meticulously planned. Equally vital is being prepared for unexpected project changes, should the planning have a flaw. It is all about accelerating product development and completing projects under budget with the best available resources.
Innovation management Product portfolio management Streamline the idea submission process, increase Analyze resources, costs and more for all existing and visibility across submitted ideas, and improve quality upcoming products. Define, assess, escalate and control. Reduce subjective decision-making and resolve risks throughout the product lifecycle. Help enable faster what-if analysis to realize a portfolio with ensure that products are delivered on time, reduce optimal ideas. scheduling conflicts, and increase production efficiencies. Resource management Assess human and material resources against project Operational cost management requirements. Share suggested resource assignments Anticipate changes in expenses and deliver profitable, with the executive team for funding allocation based projects on time. Improve data organization, analysis, on budgets and build teams that align to project and enable access to reports and other project data requirements. Assign tasks and monitor resource from multiple devices. activities in real time. View competing projects to understand resource priorities and deadlines. Microsoft Project for Manufacturing and Resources From the largest to the smallest of processes, governance forms the foundation for better decisions. Be it managing costs for large-scale events, saving costs by adhering to cloud-first mandates, collaborating with interagency partners and external stakeholders, and managing ever-increasing government grant budgets, governments lead the way for everyone else. They can do this much more effectively with Microsoft Project.
Public works oversight Regulatory compliance Optimize your project portfolio by reducing subjective Consolidate all existing approval workflows into decision-making and preempting cost overruns and Project for a single user experience and delegate tasks resource shortages. Improve front-end project to the most appropriate agency resources. Monitor planning by increasing collaboration among all progress on delegated tasks in order to meet parties. Optimize construction management by deadlines and manage the portfolio of submissions reducing project delays and gain greater visibility from a single site. across all projects in the portfolio. Grants management Elections planning and execution Utilize process workflows to manage the approval of Gain insight across the resource pool and increase grant proposals and streamline the grantee selection staff flexibility with mobile capabilities. Manage all process using standardized data to compare proposals campaign projects from a single solution by to improve timeliness of grant close outs and increase organizing and assigning campaign resources based grant coordination. Microsoft Project for on experience and skills and coordinating campaign Government activities with integrated collaborative tools. We have teamed up with some of our partners to build customized solutions to cater to your specific needs. PARTNERS
Project Solutions by Partners NDS Global A trusted Microsoft Gold Partner, NDS Global offers its customers consulting, implementation, development and support services on enterprise, cloud and mobility for digital solutions. Their solutions are not just limited to Microsoft Project Online. Enterprise Project and Portfolio Management Vertical: Banking They span across Microsoft CRM Online, Microsoft SharePoint Online, Office 365, Microsoft Dynamics AX, Power BI and Azure, for Banking catering to industries like consumer goods, BFSI, infrastructure, manufacturing, IT/ITeS, and retail. Considering the significant growth and parallel increase in the number of projects to be managed, it is imperative for banks to improve their project and resource management Enterprise Project and Portfolio Management Vertical: Healthcare methodologies. for Healthcare Owing to the geographical spread in the banking business, Healthcare organizations are realizing the need to develop NDS’s Enterprise Project and Portfolio Management Solution skills to effectively select and manage the projects they creates a centralized repository for all project information, undertake in order to remain competitive. enabling executives to better manage resources and make informed decisions. Banks can streamline total work Based on Microsoft Project Online, NDS’s Enterprise management, bring in better accountability, increase Project and Portfolio Management (EPM) Solution allows employee efficiency and involvement, and simplify organizations to streamline work, bring in better reporting. accountability, increase employee efficiency and involvement, and simplify reporting. It also significantly improves project visibility and resource management and makes adopting standardized project management processes and enhanced collaboration across project teams simpler. Diametriks Consulting Pvt. Ltd. Diametriks Consulting is a Microsoft Gold Certified Implementation Partner with focus on, experience in, and passion to deliver Enterprise Project and Portfolio Management Vertical: Pharmaceutical project and portfolio management services. Diametriks’ services are customized and designed to meet client’s business needs. They for Pharmaceutical Industry streamline operations and accelerate business growth by integrating people, processes, applications and data across verticals.
The project and portfolio management practice is of significant importance in the pharmaceutical industry. Major shifts in recent times have considerably impacted the way in which a pharmaceutical product is launched in the market. PMI Framework Enabler Vertical: All
Especially in this industry, project management is the key to The Project Management Body of Knowledge (PMBOK) addressing the unique regulatory, compliance and quality is one of the best known project management models related needs of the industry. The process of clinical research and has been put forward by the Project Management and drug development, coupled with the critical issue of time Institute (PMI). The PMI Framework Enabler is a to market, can capitalize on project and portfolio management digitized PMI framework, mapping knowledge areas techniques to effectively apply scheduling, risk management, and project management processes to Microsoft and complete quality assurance and control to the process of Enterprise Project Management (EPM). It ensures that bringing a drug to the market in a cost-efficient way. processes are followed, provides workflows for relevant forms, and also provides email alerts and reminders to efficiently keep track of the project’s progress. It is also available for mobiles. Point of contact: Vikram Bharwada, Head - Sales, NDS Global Phone: +91 98205 96050, Email: [email protected] BPO PM Solution Vertical: ITeS/BPO Service Delivery Solution (SDS) Vertical: IT, ITeS/Service There is a need to deploy a digital platform that automates Organizations generally rely on PPM for project and resource migration methodology and enhances the standardization, management requirements and on a different application for governance and effectiveness of migration processes to operations management. This creates challenges in terms of strengthen the migration project delivery process in an resource utilization. end-to-end manner.
SDS enables an organization to leverage the resource The BPO PM Solution lets you effectively manage migration management features of Microsoft PPM for operations projects by digitizing the key components of the transition management processes like change management request, process to monitor and track progress in real time. It allows data change request, etc. It standardizes the approach to for effective resource and capacity utilization, enhanced accept requests from end users, track the status, monitor SLAs reusability, cross vertical learning and collaboration, SLA and summarize requests executed by various departments or tracking, anytime, anywhere access and more. users. This solution is also available for smartphones.
Point of contact: Sheel Sharma, Head - Marketing and Business Operations, Diametriks Consulting Phone: +91 81304 90779, 0120-4345 240, Email: [email protected] e2e Projects Pvt. Ltd. e2e Projects is a Microsoft Premium Partner, known for providing end-to-end process and project management solutions across verticals. They build enterprise business solutions that are a combination of people, processes, projects and collaboration. Idea Management Vertical: All The Idea Management solution provides a better way to capture and share ideas across an organization. It allows for the prioritization of their value based on Portfolio Dashboard App Vertical: All organizational metrics, strategic alignment and critical e2e’s Portfolio Dashboard App is suited for CXOs, success factors. For new product development projects, project directors and managers. A native Android app, Idea Management is the first phase in developing an it is integrated with Microsoft Project Online and allows organization’s pipeline for product innovation and churning out of data in real time. It allows CXOs to determining the project’s viability. monitor project health, anticipate risks, spot issues, and The solution comprises of social features to allow assign permissions to users to limit their visibility. They employees to rate, like and comment on an idea. can view data segregated on the basis of categories like department, location, project managers and owners, and project types. Approvers assigned to a project can use the app to view and approve requests related to the project via the app's approval center. It also enables seamless collaboration on OneDrive, OneNote and Yammer. Wipro Ltd. Wipro Ltd. is a global information technology, consulting and outsourcing company with a 170,000+ workforce serving clients in 175+ cities across 6 continents. The company posted Web Reports & Dashboard Vertical: All revenues of $7.7 billion for the financial year ended Mar 31, 2016. Rated as a ‘Promoter’ MSBU Wipro is Microsoft’s Gold Certified Partner. The Web Reports & Dashboard Solution is helpful in sourcing information from Project Online, Project Server, SharePoint or any other data sources and presenting it in a visual format to aid decision making. Portfolio and Resource Management Vertical: Banking It helps create dashboards and reports with multi-level implementation for a Public Sector Bank drilldowns with quick snapshots of portfolios, programs The implementation of Enterprise Project Management and projects. enabled Wipro’s teams to effectively initiate, select, plan, and deliver projects while tracking progress, time and budget. The features of Project Server 2013 were extensively leveraged in provisioning the teams to create workspaces and a central repository for document storage, enabling quick access to search and popular collaborative features like IM and group conferencing. The solution’s Points of contact: portfolio management capabilities helped them prioritize Srikanta L, AVP - Projects, e2e Projects, Phone: +91 96111 31579, Email: [email protected] projects while the dashboards provided graphical Sujit Das Biswas, e2e Projects, Phone: +91 90080 01140, Email: [email protected] representation of the projects’ health, task status and resource availability. Automation of Project Planning, Vertical: Oil & Gas Execution and Monitoring EPM implementation for this Oil & Gas major automated the creation of a project workspace with pre-defined templates comprising of document libraries, dashboards and necessary collaborative features. Seamless integration with MS Office applications allowed for viewing and sharing of project plans between teams. Demand management, portfolio management and resource management were extensively used in the implementation of workflows across departments, starting from drill location identification, site construction to preparing strategies for project prioritization and role-specific permissions. Also, integration with SAP ensured data exchange between systems. Extensive reports graphically represent the KPIs of drilling sites, resource utilization and the project’s status.
Point of contact: Dilip Krishnan Gopalakrishnan Nair, Presales Manager, Wipro Ltd. Phone: +91 70224 17318 Customer References CUSTOMERS Thomas Cook The global travel company chose Project to gain visibility, provide access to real-time information for better decision-making, and improve planning.
Benefits • Reduced time and status reporting • Improved decision-making with intuitive reports and powerful SharePoint business insights
Learn how Microsoft Project has been instrumental in optimizing portfolios and projects for these • Enhanced governance, and better access organizations, bringing all aspects together to maximize gains, minimize costs and accelerate delivery. to project information Quote “Microsoft Project has provided us with stronger project governance improved prioritizing, and centralized document storage. All staff now have visibility of projects.”
Andreas Ernst, Head of Change Portfolio, Thomas Cook Online Benefits • Saved costs by combining disparate, user-designed IntelBras project management tools The manufacturer of telecommunications equipment for Latin America • Enabled robust project management with highly and Africa selected Project for its accelerated reporting capabilities, flexible features compatibility with multiple browsers, and seamless interoperability with • Reduced carbon footprint with virtualization of other Microsoft tools like SharePoint and Lync. scheduling environment
Quote Benefits “We can consolidate applications onto the Project • Accelerated decision-making and follow-up with platform, which means that we can save in contracts with quick reports third-party vendors. …With the rich functions and • Increased efficiency and data safety with a centralized features of Project, we no longer need to buy other data repository products.” • Improved team collaboration with SharePoint and Kirt Eberts, IT Manager, Enterprise Scheduling Team, Lync interoperability Intel Quote “With faster report production in Project Server, project managers can make faster decisions and more quickly follow up on tasks, costs, and resource allocation. …This accelerates our pace of business and helps us be more Intel The world’s largest semiconductor chip manufacturer, deployed Project competitive in fast-moving electronics markets.” to consolidate various project management tools, increase project Rafael Farias, Budget and Cost Analyst, Intelbras flexibility, and realize environmental benefits from virtualization. Airbus Benefits The aerospace and defense corporation chose Project to optimize • Improved anticipation of internal and external resource management of its complex international projects and achieve greater demands and allocated appropriately insight into project progress and costs. • Saved time entering data such as project summaries and time-reporting information • Enabled customization to meet demands specific to Benefits the Volvo Group
• Achieved seamless integration between SAP and project Quote management, scheduling and financial systems “We use Project Server to better anticipate whether we • Gathered insight across project activities to enable project need more resources. …With better visibility into our managers to spot issues faster resource assignments, we are able to reassign our • Standardized best practices and tools to increase the engineers and contractors in only a few weeks compared success of process implementations to a few months in the past.”
Quote Stéphane Perrin, Director, Product Planning and Project Management Solutions, Volvo IT “Microsoft Project improves the preparation of reliable project schedules, the staff’s view of the progress of projects, the anticipation and resolution of problems, and facilitates communication within the teams. It is, without doubt, an important factor for improving project management.” Volvo Christian Borel, Central PMO Manager, Airbus Group The Volvo Group went for Project to improve resource planning and save (formerly the EADS Group) time entering project data. Benefits • Increased project management efficiency, reduced Revlon costs, and fine-tuned internal processes The global cosmetics and personal care company chose Project to improve • Enhanced data and knowledge management with collaboration among disparate teams like developers and project managers, and effective communication and collaboration for its seamless integration with Visual Studio. • Reduced server infrastructure, eliminating maintenance and upgrade costs • Improved security, reliability and scalability with an Benefits easily managed subscription • Reduced meeting time by 30% and increased Quote productivity by 5% “We estimate that we’ll be able to decrease project • Improved risk management with better data management time by at least 10 percent by using Project • Increased efficiency with simplified time-recording Online. This will help us create more competitive bids procedures and win more business."
Quote Dr. Anders Lehr, Bassier, Bergmann & Kindler, Senior “Project managers can see data such as project velocity, Project Manager the number of bugs, and management artifacts. …So we can see when projects are going wrong and can manage the issues as needed.” Bassier, Bergmann Piotr Prussak, VP of Global Applications, Revlon & Kindler The marketing agency improved efficiency and communication with Microsoft Project. The Children’s Hospital Benefits • Better productivity across locations with mobile access of Philadelphia • Greater organizational growth due to a flexible The oldest hospital in the United States, wanted to more effectively platform manage substantial investments in information technology and services; • Simpler training with a user-friendly, familiar interface specifically what work was getting done and by whom. They decided to Quote implement a project/portfolio management solution based on Microsoft Project Server. “We are very proud of our involvement in this project and the role that these proven solutions have played in helping Deltamune overcome their difficulties and Benefits enhance mission-critical operations.”
• Improved processes and governance to move to a Aldo van Tonder, CEO, FOXit (Microsoft Partner) culture of compliance • Provided better, more reliable data to improve productivity and demonstrate value
Quote “I would say we can do twice as many projects now as we Deltamune The South African biotechnology company focused on veterinary and could five years ago. Having the PMO and Project Server public health solutions. They needed to replace an outdated project was step number one. This work was absolutely essential management and quality management system. Microsoft Project, with to do.” its flexibility and integration with SharePoint, proved to be the perfect Dr. Bryan Wolf, CIO, Children's Hospital of fit for this. Philadelphia Gwinnett County Benefits • Reduced costs Public Schools • Enhanced data accuracy with a dashboard that publishes With 132 schools, GCPS is the largest school district in Georgia. They consistent, and consolidated project data served more than 169,000 students in 2013-14, becoming the largest • Improved profit margins with better decision making employer in the county with more than 22,000 staff members. through access to project schedule data
Benefits Quote • Saved time, optimized resource allocation “With Microsoft Project Server 2013, we gained easy access to consolidated, standardized, and accurate project data. • Proactively identified project risks Now we can ensure that our projects are completed on • Smoother operation of school district time and our customers are satisfied.”
Dustin Burks, CIO, CORE Constructionand Technology Quote “With Microsoft Project 2013, we have so much more information to work with. We know what’s being requested of us rather than being surprised and living in reaction mode.” CORE Construction Phoenix, Arizona-based CORE Construction is a nationally ranked Jo Carlton, Project Manager, Information Management commercial general contractor with an unwavering commitment to its and Technology Division, Gwinnett County Public Schools core values of integrity, fairness, continuous improvement, and results. Write to us at [email protected]
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