A REGULAR MEETING OF THE YORK COUNTY SCHOOL BOARD OF YORK COUNTY, VIRGINIA
WAS HELD AT YORK HALL 301 Main Street, Yorktown, VA
MONDAY, MARCH 26, 2012
7:00 P.M.
PRESENT: MRS. BARBARA S. HAYWOOD, CHAIR MR. R. PAGE MINTER, VICE-CHAIR DR. ROBERT W. GEORGE MRS. CINDY KIRSCHKE MR. MARK A. MEDFORD
ALSO PRESENT: DR. ERIC WILLIAMS, SUPERINTENDENT DR. CARL L. JAMES, CHIEF OPERATIONS OFFICER DR. STEPHANIE L. GUY, CHIEF ACADEMIC OFFICER MR. DENNIS R. JARRETT, CHIEF FINANCIAL OFFICER MS. BETSY OVERKAMP-SMITH, COORDINATOR COMMUNITY AND PUBLIC RELATIONS Ms. NOREEN BECCI, HUMAN RESOURCES DIRECTOR MRS. SANDRA FORD, CLERK
I. Mrs. Haywood called the Regular Meeting to order at 7:00 p.m.
II. PLEDGE OF ALLEGIANCE Noah Kimmel, a 3rd grader student at Grafton Bethel Elementary School, led the Board in the Pledge of Allegiance.
III. RECOGNITIONS AND AWARDS a. Seniors of the Month: The following students were recognized for their achievements: Bruton High: Lincoln Kiarchne (Mrs. Haywood); Grafton High School – Victoria Dixon (Mr. Minter); Tabb High School – Emily Piazza (Dr. George); and York High School – Natalie Robles (was not able to attend in February), and Samantha Guthrie (could not attend but will come in April) (Mr. Medford). b. Student Service Awards: Mrs. Barbara S. Haywood presented awards and plaques of recognition to LauraJean Logue from Grafton Bethel Elementary School), and Hannah Kilgore (she was unable to attend as she was at a church activity) from Bruton High School. March 26, 2012 Regular Meeting Minutes Page 2 of 6
c. Community Volunteers of the Month: Mrs. Barbara S. Haywood presented awards relating to their volunteerism to Ms. Courtney Engel (Grafton Bethel Elementary School) and Ms. Dawn Florence (Bruton High School). d. York Foundation for Public Education (YFPE) Presentation: Mrs. Barbara Haywood asked Mrs. Peggy Myatt, YFPE Board Member, to come forward to present a Wal-Mart gift certificate on behalf of the York Foundation for Public Education, Inc. and in partnership with the York County Wal-Mart store to the Pledge Leader and Student Service recipients. e. Presentation of Resolution 12-07 for Paula Rader: Dr. Williams read the Resolution and presented a framed picture to Paula Rader’s husband and family members in honor of her service to the School Division. f. Mrs. Haywood declared a short recess at 7:22 p.m. for the Board to meet tonight’s award recipients. Mrs. Haywood reconvened the meeting at 7:31 p.m.
IV. UNFINISHED BUSINESS: None.
V. PRESENTATIONS a. Accent on Academics. Dr. Williams introduced Mr. Len Donvito, Coordinator of Educational Technology. Mr. Donvito and Mrs. Kelly Queen, Education Technology Facilitator, presented a demonstration and video clips that explained how “Technology Tuesdays” are being implemented to provide teachers with professional development opportunities in the evening while they are home. b. Construction Report. Dr. Williams introduced Mr. Mark Tschirhart, Associate Director of Maintenance and Facilities Support. Mr. Tschirhart presented information regarding the Capital Projects Report for March 2012 which included the following projects:
Dare Elementary School: Reinstalled geothermal heat pump and piping. Completed wall insulation/sheetrock in MER’s, cabinetry and countertops, floor tile, light fixtures, and general cleaning. Mechanical equipment room (MERs). Coventry Elementary School (HVAC & Partial Roof Replacement). Grafton Complex (Auxiliary Gym). Tabb Elementary School (Six Classroom additions & parking lot improvements).
March 26, 2012 Regular Meeting Minutes Page 3 of 6
VI. COMMENTS BY CITIZENS a. The following citizens shared comments and opinions regarding the below listed topics. (Opened at 7:50 p.m. and closed at 8:06 p.m) Jordan Mercier, 104 South Fern Cove Court, Yorktown, VA 23693 (spoke regarding the TV Production Class). Donald S. Batchelor, 104 Flamingo Place, Yorktown, VA 23692 (spoke regarding the TV Production Class). Paul Zabicki, 705 York-Warwick Drive, Yorktown, VA 23692 (spoke regarding 4X4 Hybrid). Carol Bauer, 314 Brook Lane, Yorktown, VA 23692 (Spoke regarding Compensation). John E. Pandolf, 101 Ironmonger Lane, Seaford, VA 23696 (spoke regarding FY13 Budget and 4X4 Hybrid). Benjamin C. Welch, 102 Clydesdale Drive, Yorktown, VA 23693 (spoke regarding THS NNDCC). Joshua Preiss, 117 Tonsondy, Yorktown, VA 23693 (spoke regarding THS NNDCC). David Gazarils, 108 Tohick, Yorktown, VA 23693 (spoke regarding THS NNDCC).
VII. MATTERS BY BOARD MEMBERS a. Mrs. Haywood thanked citizens and students for their comments. She thanked all those involved with the SOA one act play. She stated the Board had met with the Quality Assurance Review Team (accreditation team) and would get a report on Wednesday. b. Mr. Minter commented on how rewarding it is to be a School Board Member and be involved with students. He expressed how wonderful the Elementary Choral Festival was and also how much he enjoyed watching the production of Mame. c. Mrs. Kirschke spoke of her pride in the students who spoke and how proud she was of the Tabb Cadets she saw at a function Friday night. She sympathized with those in the TV Production Class and wished there was a greater interest in the class d. Dr. George echoed the comments of the other Board members and welcomed Scout Troop 28, and had the students stand for recognition. He wished all an enjoyable Spring Break. e. Mr. Medford agreed with the comments of the other Board members. He shared his feelings about education and his desire to make sure an individualized education is provided for each student and expressed how stressful the funding issue has been this year.
VIII. FINANCIAL MATTERS Dr. George summarized the items under financial matters: a. Approval of Claims Certified for Payment for March 2012. b. Financial Reports. March 26, 2012 Regular Meeting Minutes Page 4 of 6
c. Consideration of approval of Resolution No. 12-09, A Resolution Authorizing Specific Procurement.
A motion was made by Dr. George and seconded by Mr. Minter to approve Financial Matters. Motion passed 5-0.
IX. CONSENT CALENDAR Mr. Medford reviewed the items on the Consent Calendar: a. Approval of Personnel Actions . b. Approval of Donations totaling $7,613.06. c. Approval of the 2012-2013 Annual Plan for the Title VI-B Federal Funding. d. Approval of a Proclamation for National Library Week, April 8-14. e. Approval of a Proclamation for National Volunteer Week, April 15-21. f. Approval of a Proclamation for Administrative Professionals Week, April 22-28. g. Approval for the NJROTC Course to be submitted for grade 9 health and physical education credit requirement.
The item (a) of Personnel Actions was pulled from the Consent Calendar due to the need for Mrs. Kirschke to abstain from voting on this item. A motion was made by Dr. George and seconded by Mr. Medford to approve the Consent Calendar with the exception of (a) personnel actions. The motion passed 5-0.
A motion was made by Mr. Medford and seconded by Dr. George to approve (a) Personnel Actions. Motion passed 4-0, with Mrs. Kirschke abstaining.
X. ACTION ITEMS a. Consideration of Approval of minutes dated November 21, December 5, and December 12, 2011.
A motion was made by Mr. Minter and seconded by Dr. George to approve the minutes. Motion passed 4-0, and Mrs. Kirschke abstained from voting, as she was not a Board Member in December.
b. Consideration of Approval of Reduction in Force and Assignment Plan.
A motion was made by Mr. Minter and seconded by Mrs. Kirschke to approve the Reduction in Force and Assignment Plan. Dr. Williams made comments explaining approval procedures. The motion passed 5-0.
c. Consideration of Approval of Resolution No. 12-10, a Resolution approving the proposed fiscal year 2013 operating budget and the fiscal year 2012 expected budget. Comments were made by Dr. Williams, regarding the Governor’s proposed budget and action by the March 26, 2012 Regular Meeting Minutes Page 5 of 6
Senate and House. Mr. Jarrett also provided information regarding VRS Regulations. All Board Members made comments expressing their regret regarding making budget reductions.
A motion was made by Mr. Medford and seconded by Dr. George to approve Resolution No. 12-10. The motion passed 5-0.
XI. POLICY REVIEW AND APPROVAL a. Discussion - none b. First Reading - none c. Second Reading (Action)
XII. REPORT OF THE SUPERINTENDENT
The Superintendent shared highlights from the visit from the Quality Assurance Review Team and their expected Oral Exit Report to the School Division on March 28, 2012.
Dr. Williams read excerpts from the Proclamations that will be recognized in the month of April.
Dr. Williams offered congratulations to the York High School Chess Team and also to the students who participated in the Tidewater Engineering Fair; as well as those who won awards. He also made mention of Tabb High School’s high DECA scores at the State Leadership Conference, as well as their receiving the Blue Chip Award.
At 8:59 Mrs. Haywood asked if anyone else wished to address the Board:
Helen Riley,107 Laurel Lane, Williamsburg, VA 23185 (spoke on Hybrid 4X4)
Julie Reichle, 131 August Drive, Seaford, VA 23696 (spoke on Hybrid 4X4)
Mrs. Kirschke expressed her appreciation to Dr. Williams for all of his work.
There being no further business, Mrs. Haywood adjourned the meeting at 9:04 p.m.
By: ______MRS. BARBARA S. HAYWOOD, CHAIR March 26, 2012 Regular Meeting Minutes Page 6 of 6
______SANDRA FORD, CLERK