INGLEBY BARWICK TOWN COUNCIL

APPROVED MINUTES FROM TOWN COUNCIL MEETINGS

1ST APRIL 2012 - 31ST MARCH 2013

MINUTES

OF THE

MEETING

OF

INGLEBY BARWICK TOWN COUNCIL

HELD ON

WEDNESDAY 18th APRIL 2012

AT

INGLEBY BARWICK COMMUNITY HALL HARESFIELD WAY INGLEBY BARWICK

PREPARED BY Janet Milestone

Page 2 of 11

INGLEBY BARWICK TOWN COUNCIL

Minutes of the MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday18th April 2012 at 7.00 p.m.

PRESENT:

Chairman/Town Mayor: Councillor David Sanderson.

Councillors: Gillian Corr, Gary Corr, Linda Dixon, Philip English, Denise Powell and Jean Kirby.

OFFICER:

IN ATTENDANCE:

Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Jean Kirby Ingleby Barwick East Errol Parks Senior Enforcement Officer Chris Hunter Enforcement Officer

There was one member of the public present.

The Chairman Councillor David Sanderson welcomed all present to the April 2012 Meeting of Ingleby Barwick Town Council.

APOLOGIES FOR ABSENCE.

Apologies for absence were received from or on behalf of Town Councillors: Tom Bowman, David Birdsall, Esther Harrington and Ross Patterson.

Apologies were also received from Ward Councillor D. Harrington (Ingleby Barwick West).

194.11-12 CODE OF CONDUCT – DECLARATION OF INTERESTS.

Councillor Linda Dixon declared a personal/non prejudicial interest in the following item:

Agenda Item No 8 Resigned Member of Community Hall Committee

Chairman ...... Date ...... Page 3 of 11

Councillor Denise Powell declared a personal/non prejudicial interest in the following items:

Agenda Item No 8 Resigned Member of Community Hall Committee Agenda Item No 22 Blue Badge holder

Councillor Philip English declared a personal/non prejudicial interest in the following items:

Agenda Item No 8 Member of Community Hall Committee

Councillor David Sanderson declared a personal/non prejudicial interest in the following items:

Agenda Item No 8 Member of Community Hall Committee Agenda Item No 19 Member of the Caravan Club

Councillor Gary Corr declared a personal/non prejudicial interest as his wife is a member of Stockton Borough Council.

Councillors Gillian Corr and Jean Kirby declared a personal/ non prejudicial interest in items involving Stockton Borough Council as Ward Councillors.

No further interests were declared.

195.11-12 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 21ST MARCH 2012. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A TRUE AND ACCURATE RECORD.

The Minutes of the Meeting held on the 21st March 2012 were considered.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record, the Chairman to sign the Minutes of the meeting accordingly.

196.11-12 PUBLIC PARTICIPATION

A period of 10 minutes to be designated for public participation

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Resident, Sheila Rouse, asked if the Town Council would be holding any specific event to celebrate the Diamond Jubilee.

The Town Council responded by saying that events held to mark the occasion would probably be organised by either Stockton Borough Council or the local schools.

197.11-12 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM: BI- MONTHLY UPDATE

There were no officers present at the meeting.

198.11-12 INGLEBY BARWICK ENFORCEMENT SERVICE: BI-MONTHLY UPDATE

Errol Parks introduced himself to the meeting as the new Senior Enforcement Officer for Ingleby Barwick and his colleague Chris Hunter.

Copies of the statistics for the previous month were circulated which showed that the highest number of incidents relate to "Groups causing nuisance/rowdy behaviour". Whilst this number is not excessively high in comparison to other areas it is, at the moment the most significant issue for Ingleby Barwick. Specific areas for this problem appear to be around the areas of shops at Greenside, Tesco and Beckfields. There have been issues at the community centre when there are meetings on. These are young people who are congregating outside of the centre not the young people who are accessing activities at the centre.

Broom Hill Park Discussion took place regarding the recent email that has been sent to the agencies and councillors from a local resident about the noise/ASB at Broom Hill Park.

Enforcement anticipate that it will quieten down in the next few months. In the meantime they will continue the patrols in the area in an effort to minimise levels to ASB. They will also request the dispatch team to find out more information re the nature of the complaints.

199.11-12 MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 21ST MARCH 2012

Councillor English confirmed he and Councillor Bowman would be meeting the following week to carry out the quarterly bank reconciliation.

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200.11-12 INGLEBY BARWICK COMMUNITY HALL

Councillor Sanderson reported that he had attended the Community Hall meeting which took place on Friday 13th April. Feelings within the group are still running high regarding the issue of the Community Hall booking procedure and several suggestions at the Community Hall meeting were made to progress the situation.

1. Councillor Patterson to meet initially with John Myers and then to meet with other members of the committee. 2. Contact the individual user groups to see if there is anybody willing to take on the role to assist in the hall bookings. 3. Look into the possibility of employing a person to take on the role.

In the meantime Councillor Sanderson and Councillor Patterson (who, although not at the meeting had agreed to this option with Cllr Sanderson in advance) will become temporary representatives of the Community Hall Committee, joining Councillor English

IT WAS RESOLVED that the councillors present endorsed Councillor Sanderson and Councillor Patterson's position on the Community Hall Committee and the steps taken to date to resolve the situation.

201.11-12 CAR PARKING STATS

Following a conversation between Councillor Gary Corr and Stockton Borough Council Parking department the stats tabled are over and above any tickets issued by the Enforcement team.

A discussion took place regarding the installation of bollards on Windmill Way and if there had been a knock on effect to neighbouring roads. There has been no indication that this is the case.

Councillor Gillian Corr informed the group that she had been working closely with the head teacher of Whinstone Primary, following parking issues raised by residents in Harebell Close and Avons Way which have been addressed.

202.11-12 S137 GRANT APPLICATIONS

St Francis of Assisi - application for £1,000 towards the refurbishment of the kitchen area.

Chairman ...... Date ...... Page 6 of 11

Following discussion the Councillors have requested additional information regarding the amount of funding raised to date for this project.

IT WAS RESOLVED that the decision is deferred until the receipt of additional information

203.11-12 ANNUAL RISK ASSESSMENT

Following the completion of the Annual Risk Assessment Councillor English has written to Robinsons regarding the completion of a Fire Assessment and will obtain quotes for PAT testing the equipment in the Town Council Office.

IT WAS RESOLVED that Councillor English would obtain three quotes for the PAT Testing and continue to follow up the Fire Assessment with Robinsons.

204.11-12 CORRESPONDENCE RECEIVED

GENERAL 1. Community entertainment (emailed). 2. Teesside Pension Fund 2012/12 Contribution sheet (emailed to Cllr Bowman). 3. Audit Briefing, Winter 2012 from BDO (emailed). 4. Deadline reminder for articles for "Stockton News" (emailed). 5. The "Big Give" - A message for your charity (emailed). 6. Tackling Homelessness and Sleeping Rough, Public Policy Exchange (emailed). 7. Standards - Independent Person application form, role description and criteria from Susan Ranson (emailed). 8. Enforcement stats for 1st February - 20th March 2012 from Marc 9. Stephenson, Senior Enforcement Officer, Stockton Borough Council (emailed). 10. "Success on Proposal to Empower Town and Parish Councils", email from Steve Shaw, National Co-Ordinator of Local Works (emailed). 11. Parking ticket stats from Julie Jones, Stockton Borough Council Parking team (emailed). 12. Ingleby Barwick Library Newsletter (emailed). 13. Community Protection update, February 2012 (emailed). 14. Leven Bank Campsite update from Councillor David Harrington (emailed). 15. Draft Minutes of Meeting, 28th February 2012, Seamer Wind farm (emailed to Cllr Bowman and Cllr English). 16. Quote for installation of internal and/or external letterbox from John Frampton. 17. Butterwick Hospice: Trek to Nepal (emailed).

Chairman ...... Date ...... Page 7 of 11

18. Parish On-line News: April 2012 (emailed). 19. Stockton Borough Council: Intention to charge "Blue Badge" holders in off-street car parks (emailed). 20. Ingleby Barwick Community Hall Minutes of meeting 9th March 2012 and Agenda for the meeting of the 13th April 2012 (emailed). 21. Tees Valley Community Games - Tees Valley Sport, Teesside University (emailed).

NALC/CLCA 1. PC09-12 National Park Authorities (emailed). 2. New Employment Briefing (emailed). 3. E-bulletin - 2nd March: NALC Conferences 2012 (emailed) 4. E-bulleting 16th March: Meeting reminder for the 28th March 2012 (emailed to Councillor Esther Harrington and Councillor Linda Dixon). 5. Queens Diamond Jubilee Insurance details (emailed). 6. PCR10-12 Future Homes Commission (emailed). 7. FO1-12 Value Added Tax (emailed). 8. NALC People in Action Conferences (emailed). 9. E-bulletin - 30th March 2012 (emailed). 10. Membership renewal fees (emailed to Cllr T Bowman). 11. PCR 12 - Consultation Response, Social Housing Fraud (emailed).

EVENT AND TRAINING INFORMATION 1. County Durham & Cleveland County Training Partnership: Employing People - 1st May 2012 (emailed). 2. Public Transport Forum, 31st March 2012 (emailed). 3. Action Planning Conference, 29th May: Generating Earned Income (emailed). 4. The Academies Show 2012: "Want to learn more about the education system for free?" (emailed).

Circular Trail - Thornaby Wood

Keith Matthews from Stockton Borough Council, Countryside and Greenspace has contacted the Town Council regarding the circular trail around Thornaby Wood and has offered to attend a future meeting to give the councillors more information.

IT WAS RESOLVED that the Town Council invite Keith Matthews to the May meeting.

205.11-12 INSTALLATION OF LETTERBOX

A quote from Robinsons has been received to install a letterbox to the main front door (£105.00 + VAT, including the cost of a mail catcher) and the internal office door (£68.00 + VAT). Despite attempts to obtain additional quotes this has been difficult due to the limited office hours available for a company to visit the office and the fact that this is a

Chairman ...... Date ...... Page 8 of 11

relatively small job. In addition it was agreed that as the building is owned by Robinsons it would be easier to have them carry out this work.

IT WAS RESOLVED that the a letterbox would be installed into the main front door only . Janet Milestone to follow up.

206.11-12 FINANCE

The following accounts have been paid:

 Clerks Salary March  Clerks Pension March  HMRC for March  Durham Local Council Training  Robinsons Office rent March  TABS recruitment wk 8  TABS recruitment wk 9  TABS recruitment wk 10  TABS recruitment wk 11  Rent to Community Centre March  Rent to Community Centre April  Konica Minolta  Siemens  Cllr T Bowman expenses

IT WAS RESOLVED that the Town Council confirms its approval of the Accounts paid.

Direct debits / month Orange Home, £20.42 PC World £13.21 PC World £1.96

IT WAS RESOLVED that the Town Council approves payment of the Direct Debits

To Authorise C.L.C.A. £965.64 Cllr Bowman's expenses £35.64

Still to pay Cheque need to be written for the following at the April meeting.

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Office rent at £250.00 HMRC for April Clerks Pension April Clerks salary April 2012

IT WAS RESOLVED that the Town Council approves the payment of these accounts.

207.11-12 C.L.C.A. MEETING

There is no update from this meeting.

208.11-12 PARISH COUNCIL LIAISON MEETING

There is no update from meeting.

209.11-12 CODE OF CONDUCT

There is no further update. Awaiting the report from Stockton Borough Council.

210.11-12 WAR MEMORIAL UPDATE

Total cost of memorial, including the flagpole is £6,672. Original budget was £5,000 and a discussion took place regarding covering the outstanding balance. The additional funding could be covered by a separate source. However, it was felt that this should be a Town Council project and the outstanding balance funded from Ingleby Town Council.

It is anticipated that the memorial will be installed by November and as the British Legion support the installation of the memorial they will endeavour to attend the initial ceremony.

Discussion took pace regarding the wording on the memorial and it was agreed that there would be no individual names and be kept simple.

IT WAS RESOLVED that the total cost of the project would be covered by Ingleby Barwick Town Council and that Councillor Gillian Corr would bring the proposed wording on the memorial back to the Town Council in May.

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211.11-12 LEVEN BANK CARAVAN SITE UPDATE

Councillor Sanderson briefly went through the background to the site.

It is believed that the site is now owned by Mr Welch, who has a number of residential sites around the country. However, this site does not have planning consent for residential occupancy. The site is presently being cleared.

Any further updates to be brought to future meetings.

212.11-12 COUNTY DURHAM & CLEVELAND COUNTY TRAINING PARTNERSHIP

Following an email circulated by County Durham Association of Local Councils, Councillor Sanderson would like to attend the "Employing People" course on 1st May and "Framework for Sickness Absence" on 7th June.

The "Employing People" course has been provisionally booked to ensure a place on the course subject to agreement by the Town Council.

IT WAS RESOLVED that Councillor Sanderson attends both these courses.

213.11-12 COMMUNITY COMMUNICATION

Councillors discussed submitting a small article for "Gossip" Magazine, to include contact details for Ingleby Barwick Town Council and Enforcement, request for volunteers for the Community Hall and a warning to residents about bogus callers.

Councillor Kirby agreed that she would do this in the future but on this occasion Janet Milestone, Temp Admin, would put together a short article for the next edition.

Discussion also took place regarding the Minutes of Meetings which should be accessible to the public. This is usually done by posting them on the Ingleby Barwick Community website. Contact had been made with Gary Vance who oversees the website and he will email instructions to Janet Milestone on how to submit the minutes.

Chairman ...... Date ...... Page 11 of 11

214.11-12 INTENTION TO CHARGE BLUE BADGE HOLDERS

This was discussed at length. However, this decision has been agreed at cabinet. Ingleby Barwick Town Council agreed to submit the following comment to Stockton Borough Council Technical Services

"Blue Badge holders are more likely to increase parking on double yellow lines, adding to congestion and increased parking problems."

215.11-12 ANNUAL TOWN MEETING

The Annual Town Meeting will take place on Wednesday 9th May 2012, 7pm at the Community Hall. All voluntary sector organisations are invited to attend and give a report to the meeting.

Discussion took place regarding the possibility of offering tea/coffee. Sheila Rouse offered to speak with the Community Hall members to see if they would come along and help with this. It was agreed that the town council would cover the costs.

216.11-12 DATE OF THE NEXT MEETING OF THE ANNUAL TOWN COUNCIL

Wednesday 16th May, 2012 at 7pm.

217.11-12 TOWN CLERK AND TEMPORARY ASSISTANT CLERK UPDATE

This item was discussed.

Chairman…………………………… Clerk………………………………

Date……………………………… Date………………………………..

Chairman ...... Date ......

MINUTES

OF

INGLEBY BARWICK ANNUAL TOWN MEETING

HELD ON

WEDNESDAY 9TH MAY 2012

AT

INGLEBY BARWICK COMMUNITY HALL HARESFIELD WAY INGLEBY BARWICK

PREPARED BY Janet Milestone

Page 2 of 10

INGLEBY BARWICK ANNUAL TOWN MEETING

Minutes of INGLEBY BARWICK ANNUAL TOWN MEETING held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick, on Wednesday 9th May 2012 at 7.00 p.m.

PRESENT: Councillors: Gillian Corr, Linda Dixon, Philip English, Esther Harrington, Jean Kirby, Ross Patterson, Denise Powell, David Sanderson, David Woolgrove, Tom Bowman and David Birdsall.

OFFICER:

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Jean Kirby Ingleby Barwick East Ward Councillor Kenneth Dixon Ingleby Barwick West Ward Councillor David Harrington Ingleby Barwick West Ward Councillor Ross Patterson Ingleby Barwick West

PCSO Jonathan Wardle Neighbourhood Police Team PC Gamesby Neighbourhood Police Team Helen Dobson Ingleby Barwick Enforcement Officer Peter Raffle St. Francis of Assisi CofE Church Mrs S. Rouse Ingleby Barwick Over 50’s Group Mr J. Myers Chair of Ingleby Barwick Community Hall

4 Residents of Ingleby Barwick

INTRODUCTION AND WELCOME BY THE CHAIRMAN/TOWN MAYOR

The Chairman, Councillor Sanderson, introduced himself and welcomed all present to the Annual Town Meeting of Ingleby Barwick 2012.

APOLOGIES FOR ABSENCE.

Apologies for absence were received from or on behalf of:

Town Councillor Gary Corr. Ward Councillor Kevin Faulks

Town Council Meeting: 9th May 2012

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MINUTES OF THE ANNUAL TOWN MEETING HELD ON 11th MAY 2011

The Minutes of the Annual Town Meeting held on 11th May 2011 were considered.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record; the Chairman to sign the minutes of the meeting, accordingly.

MATTERS ARISING FROM THE MINUTES ON 11TH MAY 2011

There were no matters arising.

OBSERVATIONS OF THE LOCAL NEIGHBOURHOOD POLICE TEAM The Chairman invited PCSO Wardle, Neighbourhood Police Team, to address the meeting.

PCSO Wardle introduced himself and PC Gamesby. He gave a brief overview on the issues which had been dealt with or were continuing to be dealt with by the Neighbourhood Police Team during 2011-2012. Statistics for the categories of crime over the last 365 days are:

Robbery - 1 incident Violence Against - 53 incidents Criminal Damage - 66 incidents Burglary - 72 incidents Theft and Handling - 154 incidents Anti Social Behaviour - 796 incidents

PCSO Wardle informed the meeting that there is to be a "Community Speed Watch" initiative taking place. The police will be working with local residents to identify areas where speeding is a concern. The police are also tackling issues of ASB at Beckfields. This is mainly youths on bikes/scooters.

Councillor Sanderson asked if the police could confirm a rumour that there had been a number of "walk in" burglary's. The police confirmed that these had been random incidents with the people trying doors, walking in and taking whatever was at hand. However, three people have been arrested and there have been no more occurrences.

Discussion also took place regarding the theft of bikes from the shops at Greenside. The police confirmed that they were aware of the incidents and whilst they had some CCTV footage it was not clear enough for a prosecution.

The Chairman thanked PCSO Wardle and PC Gamesby for the information provided.

OBSERVATIONS OF INGLEBY BARWICK ENFORCEMENT SERVICE

The Chairman invited the representative from Enforcement to address the meeting.

Helen Dobson introduced herself and gave a brief overview on the issues which had been dealt with or were continuing to be dealt with by the Enforcement Service during 2011-2012.

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Discussion took place regarding the issue of "groups causing noisy/nuisance behaviour" of which there were 115 incidents. Whilst it is quiet at the moment it tends to become noisier over the summer.

There has been a focus on vehicles parking on grassed verges due to the damage that this causes.

It was also confirmed that since the installation of bollards at Ingleby Mill School to prevent parking on the grassed verge there appears to have been no knock on effect of parking to the nearby roads.

The Chairman thanked Helen Dobson from the Enforcement Service for the information provided.

The Police and Enforcement Officers were commended for their hard work, support and commitment.

ANNUAL REPORT OF INGLEBY BARWICK TOWN COUNCIL 2010-2011 PRESENTED BY THE CHAIRMAN/TOWN MAYOR DAVID SANDERSON.

The Chairman presented the Annual Report of Ingleby Barwick Town Council 2011- 2012.

Introduction Ingleby Barwick Town Council consists of 12 Councillors all residents of Ingleby Barwick and all unpaid volunteers, some of the councillors are "two hatted" in that they are also ward councillors.

Meetings are usually held at the Community Centre on the 3rd Wednesday of every month, except in August when there is no meeting. At the meetings officers and officials of SBC are invited to attend and take part in the meetings along with regular attendance of Ward Councillors, Police and Enforcement and any other bodies when relevant. We allow the public 10 minutes specific time to make comments near the start of the meeting. The Council responds to consultation documents and has Reps on the Eastern Area Transport Strategy, Eastern Area Partnership Board, Cleveland Local Council Association, Parish Council Liaison and Broadview Wind Farm.

Not wanting to dwell on it too much but this year has been a difficult year, sadly Cllr Kirby lost her husband, though it is nice to see her attending meetings again and our Clerk of many years has been off work ill for several months. Though hopefully with support from Janet, Judy and Cllrs will be phasing back to work in the not too distant future.

Secondary School BO2SS continue to work hard on the Free School and the current situation is that negotiations are under way between land owners and the Partnership for Schools, and if all goes well the opening could be 2014.

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Community Hall I attended a meeting of the Community Hall Committee recently, and I was informed that the hall is well used by regular groups though private bookings do seem to be down.

I know that there has been some problem regarding Town Council Representatives to the committee but these issues are currently being dealt with and hopefully soon resolved.

Neighbourhood Police Team The police team continue to serve our town well and attend Town Council meetings every other month. I am happy to say that Ingleby Barwick remains a safe place to live.

Ingleby Barwick Enforcement Services Enforcement continues to be financed by a supplementary charge and again do a splendid job working closely with the police team.

I would like to pass on my congratulations to the two officers who recently helped a member of the public who had fallen into a ditch in the woods and after receiving a call from the public about hearing shouts for help, found the gentleman and helped him until the ambulance arrived, possibly saving his life.

Road Safety Issues No need to mention the events of last year, however your Town and Ward Cllrs along with SBC are working on several safety issues, new crossing points, traffic calming and lowering speed limits around school areas.

Parking at school times continues to be a problem and we urge drivers to park with consideration and also for residents to be more tolerant. There has been occasions when people are getting upset just because cars are being parked outside their homes when actually no offence has been committed.

Tesco The expansion has yet to start but when it does we will ensure the agreed improvements to the whole of the shopping area are implemented.

Youth Cafe The current situation is that the expansion would appear to have stalled due to the owner of the centre failing to come to an agreement with SBC and the appropriate papers could not be signed, so SBC officers are currently looking to see if the youth cafe can be incorporated into the existing building.

Romano Park Continues to be very popular as does Windmill Park which was opened last year with some funding from IBTC towards the fencing, tree and bush planting.

Broom Hill park has just opened and we hope initial problems being experienced will settle down much as they did when Romano Park first opened and is currently getting monitored and extra patrols by Police and Enforcement.

Town Council Meeting: 9th May 2012

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What does the future hold? What I do know is currently SBC in consultation with IBTC are working on improving walks in the area and are working on a circular walk.

The Town council are looking to fund a memorial to all service men and women who have given their lives for this country.

An artificial Christmas Tree that can be re-used each year to be located near the centre of IB. Hopefully this year there will be a Mayors Sunday Service which when previously held was a success.

Bigger Things for the Future As you may have noticed there was an increase in this year's precept. This was not only to cope with increasing costs, and to continue to support local groups and organisations, but how about something like a Skate Park/Cafe in the Park. With more help from the community we could do a lot more, Christmas Events, Summer Fairs, Fun Runs, Farmers Market, a Residents Group or Friends of IB group could get funding which is not available to the council

Conclusion I apologise for anything or anybody I may have missed out.

Finally I would like to thank my fellow councillors for all their effort and support this last year and of course those who nominated and voted for me to go into the draw to attend the Queens Garden Party as the Local council Representative which I was lucky enough to win. I am looking forward to this and will report back after my visit.

And thanks especially to those who have helped with the extra work load this year. A special thank you to Tom who has been outstanding in keeping the Finances in order. Judy for all her help and sound advice also the moral support she has given me. And finally to Janet who again has been fantastic in the way she has supported the council and myself.

Thank you

FINANCE:

Statement of the Town Council’s Audited Accounts for the year ended 31st March 2010.

Copies of the statement of the Town Council’s audited accounts for the year ended 31st March 2011 were circulated.

There were no questions.

INGLEBY BARWICK COMMUNITY HALL: Annual Report/Accounts of the Community Hall Trustees (Management Committee).

Town Council Meeting: 9th May 2012

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John Myers, Chairman of the Community Hall Management Committee presented the annual report and accounts for the year ended 31st March 2012. A copy of the report and accounts is held on the Town Council file.

Mr Myers gave a brief outline of the report and accounts. Whilst the account balance shows an increase of approx £200 against last year's figures, this has proven to be a difficult year with a reduction in hall bookings.

The Chairman thanked Mr Myers for the information provided.

OBSERVATIONS OF INGLEBY BARWICK WARD COUNCILLORS

Ward Councillor R. Patterson gave a verbal report on behalf of Ingleby Barwick Ward Councillors and outlined the issues which they had been involved with over the year.

The ward councillors have worked with Stockton Borough Council to continue to bring improved and increased services and provision to Ingleby Barwick. Since the election of the councillors in 2005 these include:

 Three new play parks  Approval of £200,000 youth cafe facility  100 additional primary school places  200 additional secondary school place at All Saints Academy and 6th Form  Continuing to progress with the BO2SS Secondary School and 6th Form application, which hopefully will be situated at Little Maltby Farm  Installation of safety barriers outside of primary schools  Securing the use of the portable skate park for Ingleby Barwick youth  Full traffic survey carried out  Traffic calming at Hilton  Construction of supermarket on the estate  Unpopular planning applications stopped  Improve and extend the circular walks around Ingleby Barwick/Thornaby Woods  Increased number of litter bins and dog waste bins  Parking issues resolved at Ingleby Mill  Agreement to build a community centre and public house at The Rings

The Councillors continue to be involved with and promote the following:

 The construction of a Bridge from Ingleby Barwick to Preston Park  The BO2SS Free School  Community Centre for The Rings  Expansion of St Francis Primary School to increase the number of school places  Traffic calming on Blair Avenue  Romano Park, phase 2  Traffic calming at Beckfields  Pelican Crossing at Ingleby Way

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 £5m traffic scheme for all Ingleby Barwick schools to be part of a "School zone" area  Circular walks for Ingleby Barwick  Identifying areas of concern for speeding vehicles and working with the police to install speed cameras  Skate Park for Thornaby and Ingleby Barwick

Mr W Feldon raised two questions regarding the expansion of St Francis School and the building of the new hospital at Wynyard.

Councillor Harrington confirmed that a report will be going to Cabinet next month regarding the expansion of St Francis School and whilst SBC would like to expand there is an issue of cost.

With regards to the actual planning consent of the hospital this is the responsibility of Hartlepool Council. Stockton Borough Council planning input was for comment only. Mr Feldon is concerned that the re-siting of the hospital at Wynyard will impact on the people who presently work and live close to North Tees Hospital and the overall increase in travelling for staff and patients. It was suggested the Councillor Kevin Faulks be contacted as he has been more involved in the project.

REPORT FROM THE TOWN COUNCIL’S APPOINTED REPRESENTATIVES TO CLEVELAND LOCAL COUNCILS ASSOCIATION (CLCA) 2010/2011.

Councillors Esther Harrington and Linda Dixon attend the meetings on behalf of Ingleby Barwick Town Council. They will submit a written report for the June meeting.

THORNABY AND INGLEBY BARWICK FOOTBALL CLUB (TIBS) – ANNUAL REPORT.

A written report was circulated at the meeting, a copy of which is held on the Town Council file.

The Chairman thanked Stephen Hollified for attending the meeting and asked him to pass on the Town Councils appreciation to all those involved with T.I.B.S. for their time and dedication in supporting the children involved with the Club.

Councillor Patterson thanked T.I.B.S. for their support in the Free School application.

Mr Hollified informed the meeting that they were supporting an initiative to reduce the speed of vehicles. On the football shirts for the next season there will be the wording "slow ingleby down". The shirt has been designed by a local school. It is hoped that all the teams will have the shirts for the start of the new season.

In addition T.I.B.S. have discussed with a local farmer the possibility of increasing the number of football pitches by expanding into farmland opposite, but the proposal has been declined.

Car parking continues to be an issue for the club and they are endeavoring to have a nearby grassed area covered in hardcore. However, apart from cost issue there is a

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main gas pipe that runs under this area. The football grounds do fall in the Stainsby Hill/Village ward.

Mr Hollified ended by thanking the Town Council for their continued support which is very much appreciated.

MALTBY CRICKET CLUB – ANNUAL REPORT.

A written report was submitted and read out by Cllr David Sanderson. A copy of the report is held on the Town Council file.

The Chairman thanked all involved with Maltby Cricket Club for their time and dedication in supporting the children involved with the Club.

Councillor Patterson thanked Maltby Cricket Club for their support in the Free School application

REPORT OF REPRESENTATIVES OF VOLUNTARY ORGANISATIONS, WITHIN INGLEBY BARWICK:

Church of St. Francis of Assisi CofE The Chairman invited Peter Raffle, Church Warden, St. Francis of Assisi CofE Church to address the meeting.

Mr Raffle introduced himself and provided a brief verbal report to the meeting.

Apologies were submitted for Reverend Clay Roundtree.

Mr Raffle informed the meeting that the number of people attending the church was good with in excess of 800 people between the Christmas Eve and Christmas Day service and 500 for the two main Easter services.

Reference was made to the number of baptisms, confirmations, weddings and funerals which had taken place at the Church over the last year, with an increase in the number of weddings.

The church had also noticed a reduction in the number of room bookings in the last year. They are at the moment fundraising to improve the kitchen facilities.

Mr Raffle ended by thanking the Town Council for their continued support.

Councillor Harrington informed the meeting that St Francis of Assisi won last year's Britain in Bloom competition for the "Best Church Grounds" in the North of England. Mr Raffle and two colleagues are instrumental in the ongoing maintenance of the church grounds and he commended the work and their achievements. This was endorsed by the rest of the group.

The Chairman thanked Peter Raffle for his attendance at the meeting and for the information provided.

Town Council Meeting: 9th May 2012

Page 10 of 10

Ingleby Barwick Over 50’s Group The Chairman invited Sheila Rouse, to address the meeting.

Mrs Rouse introduced herself and provided a brief verbal report to the meeting.

The group meets every Wednesday between 2pm and 4pm at the Community Hall where they play carpet bowls, boards games, bingo and take the occasional trip. This year they will be holding a Jubilee Party. New members are always welcome.

The Chairman thanked Sheila Rouse for her attendance at the meeting and for the information provided.

Written reports were submitted and circulated at the meeting from the following groups. Copies of the reports are held on the Town Council file.

 2nd Ingleby Barwick Rainbows  2nd Ingleby Barwick Brownies  1st Ingleby Barwick Scout Group  St. John Ambulance – Ingleby Barwick Cadets  Ingleby Barwick Youth Group  Ingleby Barwick Art Group - It was noted that the Art Group will be holding an exhibition at the Library from the 15th June for three weeks

There were no reports received from the following groups.

 1st Ingleby Barwick Brownies  1st Ingleby Barwick Guides  2nd Ingleby Barwick Guides  Ingleby Barwick Rangers  Ingleby Barwick Youth Theatre  Ingleby Barwick Gymnastic Club

TO CONSIDER ANY RESOLUTIONS OF WHICH WRITTEN NOTICE HAS BEEN RECEIVED

No written notice had been received of resolutions to be considered at the Annual Town Meeting.

The Chairman Councillor D Sanderson, thanked everyone for their attendance and closed the meeting.

CHAIRMAN ………………………...... CLERK ……………………......

DATE …………………………...... DATE …………………......

Town Council Meeting: 9th May 2012

MINUTES

OF THE

ANNUAL MEETING

OF

INGLEBY BARWICK TOWN COUNCIL

HELD ON

WEDNESDAY 16TH MAY 2012

AT

INGLEBY BARWICK COMMUNITY HALL HARESFIELD WAY INGLEBY BARWICK

PREPARED BY Janet Milestone

INGLEBY BARWICK TOWN COUNCIL

Minutes of the ANNUAL MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday16th May 2012 at 7.00 p.m.

PRESENT:

Chairman/Town Mayor: Councillor David Sanderson.

Vice Chairman/Deputy Town Mayor: Councillor Esther Harrington

Councillors: Gillian Corr, Gary Corr, Linda Dixon, Philip English, Denise Powell, Jean Kirby, David Birdsall, David Woolgrove, Tom Bowman and Ross Patterson.

OFFICER:

IN ATTENDANCE:

Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Jean Kirby Ingleby Barwick East Ward Councillor Ross Patterson Ingleby Barwick West Ward Councillor David Harrington Ingleby Barwick West

Graham Clingan Countryside & Greenspace Development Manager, SBC

There were two members of the public present.

The Chairman Councillor David Sanderson welcomed all present to the Annual Meeting of Ingleby Barwick Town Council May 2012.

1.12-13 ELECTION OF CHAIRMAN OF INGLEBY BARWICK TOWN COUNCIL FOR THE COUNCIL YEAR 2012/2013.

The Chairman, Councillor David Sanderson, requested nominations for the position of Chairman of Ingleby Barwick Town Council for the council year 2012/2013.

Councillor David Sanderson was proposed by Councillor Bowman and seconded by Councillor Kirby. There were no other nominations and David Sanderson was elected as Chairman/Town Mayor of Ingleby Barwick Town Council for the Council Year 2012/2013.

Councillor David Sanderson thanked everybody for re-electing him into a second year of office.

Councillor Sanderson took this opportunity to give out thank you cards to Councillor Tom Bowman, Janet Milestone and Judy Daniels (not present) for their assistance over the past few months.

2.12-13 CHAIRMAN TO SIGN THE DECLARATION OF ACCEPTANCE OF OFFICE.

Councillor David Sanderson signed the Declaration of Acceptance of Office of "Chairman/Town Mayor of the Town Council" for the council year 2012/2013.

3.12-13 ELECTION OF VICE-CHAIRMAN OF INGLEBY BARWICK TOWN COUNCIL FOR THE COUNCIL YEAR 2012/2013.

The Chairman requested nominations for the position of Vice-Chairman of Ingleby Barwick Town Council for the Council year 2012/2013.

Councillor Esther Harrington was proposed by Councillor Patterson and seconded by Councillor Gillian Corr. There were no other nominations and Councillor Harrington was elected as Vice-Chairman of Ingleby Barwick Town Council year 2012/2013.

Councillor Esther Harrington thanked everybody for re-electing her into a second year of office.

4.12-13 APOLOGIES FOR ABSENCE.

Apologies for absence were received on behalf of Ward Councillor Ken Dixon.

5.12-13 CODE OF CONDUCT – DECLARATION OF INTERESTS.

Councillor Philip English declared a personal/non prejudicial interest in the following item:

Agenda Item No 9 Member of Community Hall Committee.

Councillor David Sanderson declared a personal/non prejudicial interest in the following item:

Agenda Item No 9 Member of Community Hall Committee.

Councillor Tom Bowman declared a personal/non prejudicial interest in the following items:

Agenda Item No 11 Acting Finance Officer. Agenda Item No 12 Acting Finance Officer Agenda Item No 17 Member of Stockton Borough Council Standards Committee. Agenda Item No 18 Acting Finance Officer Agenda Item No 19 Acting finance Officer.

Councillor Ross Patterson declared a personal/non prejudicial interest in the following items:

Agenda Item No 9 Member of Community Hall Committee. Agenda Item No 15 The proposed circular trail will pass in front of his property. Agenda Item No 17 Ward Councillor for Stockton Borough Council

Councillor Gary Corr declared a personal/non prejudicial interest as his wife is a member of Stockton Borough Council.

Councillors Gillian Corr and Jean Kirby declared personal/non prejudicial interest in items involving Stockton Borough Councillors as Ward Councillors.

Ward Councillor David Harrington declared a personal/non prejudicial interest in the following items:

Agenda Item No 16 Ward Councillor for Stockton Borough Council Agenda Item No 17 Ward Councillor for Stockton Borough Council

Councillor Harrington took this opportunity to thank Councillor Bowman, who is a member of the Standards Committee, for all the work that he has been involved with.

No further interests were declared.

6.12-13 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 18th APRIL 2012. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A TRUE AND ACCURATE RECORD.

The Minutes of the Meeting held on the 18th April 2012 were considered.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record, the Chairman to sign the Minutes of the meeting accordingly.

7.12-13 TO CONSIDER APPOINTMENT OF COMMITTEES, SUB COMMITTEES AND WORKING GROUPS.

The possibility of forming a Finance sub group was discussed. However, it was agreed that this was not necessary at the moment

IT WAS RESOLVED that no Committees, Sub Committees or working groups be appointed but this could be reviewed as necessary.

8.12-13 TO APPOINT MEMBERS TO THE PLANNING APPLICATIONS ADVISORY GROUP.

The councillors were in agreement that the present format for circulating the planning applications was working well and the procedures to remain in place.

Councillor Woolgrove informed the meeting that due to current work commitments he was experiencing problems in sitting on this advisory group and would like to stand down.

Councillor Esther Harrington expressed an interest on sitting on the group. No other councillor put themselves forward for this group.

IT WAS RESOLVED that Councillors David Birdsall, Gary Corr, David Sanderson and Esther Harrington would be appointed to the Planning applications Advisory Group for the council year 2012/2013.

9.12-13 TO APPOINT MEMBERS TO THE COMMUNITY HALL MANAGEMENT GROUP.

Councillor Patterson suggested that the existing arrangement remains in place. He will be meeting with John Myers in the next week to discuss the system for the Community Hall Booking procedure and will report back at the June meeting.

IT WAS RESOLVED that Councillors David Sanderson, Ross Patterson and Philip English will continue as the representatives for the Community Hall Management Committee.

10.12-13 APPOINTMENT OF REPRESENTATIVES TO:

(a) Cleveland Local Councils Association (CLCA) (2)

IT WAS RESOLVED that Councillors Linda Dixon and Esther Harrington represent the Town Council on CLCA in 2012/2013.

(b) Eastern Area Partnership Board (1)

IT WAS RESOLVED that Councillor Tom Bowman represent the Town Council on the Eastern Area Partnership Board in 2012/2013.

(c) Eastern Area Transport Strategy (1)

IT WAS RESOLVED that Councillor David Sanderson represent the Town Council on the Eastern Area Transport strategy for 2012/2013.

(d) Parish Liaison Forums (1)

IT WAS RESOLVED that Councillor Ross Patterson represent the Town Council on the Parish Liaison Forum for 2012/2013.

(e) Neighbourhood Police Consultation meetings (1)

IT WAS RESOLVED that councillor Jean Kirby represent the Town Council at the Neighbourhood Police Consultation meetings.

(f) Broadview (2)

Councillor English informed the meeting that BDO had recently been taken over by a new parent company. This may have an effect on the community funding that had previously been agreed as there was not a contractual agreement. A meeting is scheduled for the 29th May when hopefully more information will be available.

IT WAS RESOLVED that Councillors Philip English and Tom Bowman represent the Town Council at the BDO meetings.

11.12-13 TO CONSIDER PAYMENT OF SUBSCRIPTIONS/RENEWALS FALLING TO BE PAID ANNUALLY.

(a) Zurich Municipal Insurance Policy - Renewal Date 1st June 2012.

Renewal amount is £770.01. Discussion took place and Councillor Tom Bowman will check the level of cover against last year's policy.

IT WAS RESOLVED that the Town Council is in agreement for the renewal of the policy subject to the policy giving the same (or improved) cover as last year's policy.

(b) Cleveland Local Councils Association - Renewed April 2012.

The renewal for April 2012 was agreed at the meeting of th2 18th April.

IT WAS RESOLVED that the renewal be noted and that renewal for 2012 be agreed, subject to cost.

(c) Society of Local Council Clerks - Renewal date January 2013.

IT WAS RESOLVED that the membership be renewed on receipt of renewal paperwork and subject to cost.

12.12-13 REVIEW OF SERVICE LEVEL AGREEMENTS

(a) Ingleby Barwick Enforcement Service

Discussion took place and two questions raised:

1. Increase in cost of £1800 + VAT on the previous years, which equates to approx 4%. Clarify the reason for the increase.

2. The requirement to introduce into the SLA for officers not to patrol or respond to incidents on the main Tesco site and petrol station (east of Myton Way) within the hours that are being contracted by Ingleby Barwick Town Council.

IT WAS RESOLVED that contact be made with enforcement services to discuss the SLA further. The SLA was not signed.

13.12-13 PUBLIC PARTICIPATION

A period of 10 minutes to be designated for public participation

Jubilee Event - Resident, Sheila Rouse, informed the meeting that a Jubilee Lunch will be taking place on Sunday 3rd June, 12 noon at All Saints School. Everybody is welcome.

Youth Cafe Proposal - Officers from Stockton Borough Council would like to meet with the Town Council to discuss the proposal for the youth cafe.

IT WAS RESOLVED that, subject to the availability of the SBC officers, an Extraordinary meeting be held on Wednesday 30th May, 7pm at the Community Hall to discuss the proposal.

14.12-13 MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 18TH APRIL 2012

PAT Testing - Councillor English informed the meeting that he had received initial quotes, starting at £250. As there are only a small number of items it was thought that this was excessive. Suggestion that contact be made with Robinsons to see who they use.

Letterbox - has been installed. Discussion took place regarding the requirement of a padlock.

15.12-13 INGLEBY BARWICK CIRCULAR TRAIL/THORNABY WOODS AND STOCKTON BOROUGH COUNCIL GREEN INFRASTRUCTURE STRATEGY: Graham Clingan, Countryside & Greenspace Development Manager, SBC

Graham thanked the Town Council for giving him the opportunity to attend the meeting and began by outlining the plans for the circular trail around Ingleby Barwick. Whilst there are paths around Ingleby Barwick some pathways are more accessible than others. There is an opportunity to begin improving access and footpaths through Thornaby Woods with support from the Forestry Commission, possibly beginning this financial year. The long term plan would be to create a complete route around Ingleby Barwick, linking the trail in with existing green spaces. There is an issue with one section of the route on Leven Bank which is privately owned. However, this is a long term plan and consultation and negotiations would be ongoing.

A question was raised regarding the Hogweed which is growing in the Round Hill area. SBC are aware of the issue and it will be taken into account when planning out the work. Graham expanded further by saying that Countryside and Greenspaces work closely with other agencies, ie Groundworks, and volunteers which carry out a lot of the clearance work.

Discussion took place regarding the cost of improving the pathway between points AF5 and AF6 (pathway at the rear of Regency Park up to Chalfield Close on the east side of the estate). Councillor Patterson asked if improvements to this section could be costed out and brought back to the meeting.

IT WAS RESOLVED that Ingleby Barwick Town Council support in principal the implementation of a circular trail around Ingleby Barwick

The Green Infrastructure Delivery Plan is a partnership document which has 10 broad aspirations to work to. The Delivery Plan is in its early stages and comments are being requested up until 27th June 2012. However, this is also working progress and even for projects agreed implementation will be reliant upon available funding and resident consultation.

Having project schemes in place is beneficial for when funding becomes available, especially if there funding available from new developments.

IT WAS RESOLVED that any comments regarding the Delivery Plan should be brought back to the meeting of the 20th June.

Councillor Sanderson thanked Graham Clingan for attending the meeting.

Councillor Woolgrove apologised but due to work commitments left the meeting at this point.

16.12-13 WAR MEMORIAL: Councillor Gillian Corr

Following a discussion it was agreed that the wording on the memorial would read:

"To commemorate fallen heroes past and present. Lest we forget."

This memorial was funded by Ingleby Barwick Town Council, 2012

The colour of the stone will be Alpen Dorada Grey, black font in Copperplate Gothic Bold.

It was suggested that these details could be put together onto a picture to see what it all looks like together for the next meeting. Councillor Corr will ask for a final costing and "photograph" based upon the above requirements to bring to the June meeting.

17.12-13 CODE OF CONDUCT

A copy of the Draft Code of conduct for Stockton Borough Council had been circulated prior to the meeting. There were no issues raised.

IT WAS RESOLVED that Ingleby Barwick Town Council agreed in principal to adopt the Stockton Borough Council Code of Conduct subject to agreement of the final copy.

18.12-13 GRANT APPLICATIONS

The following applications were discussed and decisions made on:

1. T.I.B.S. Football Club. Amount requested £943.20 - declined. 2. Ingleby Barwick Art Group. Amount requested £245.00 - declined. 3. Ingleby Barwick Over 50's. Amount requested £240.00 - agreed. 4. Ingleby Barwick 2nd Rainbows. Amount requested £200.00 - agreed. 5. Ingleby Barwick 2nd Brownies. Amount requested £300.00 - agreed. 6. Ingleby Barwick Youth Group. Amount requested £650.00 - agreed. 7. St John's Ambulance. Amount requested £323.00. £160 - agreed. Application requires additional information. 8. St Francis of Assisi. Amount requested £1000 - agreed in principal. However, funding will be held by Ingleby Barwick Town Council in reserve account for a maximum of two years from the 16th May 2012.

19.12-13 FINANCE

The following accounts have been paid:  Clerks Salary March  Clerks Pension March  HMRC for March  Durham Local Council Training

 Robinsons Office rent March  TABS recruitment wk 12, 13, 14  Rent to Community Centre x 2  Konica Minolta  Siemens  CLCA Subs  CLCA Magazine  Cllr T Bowman expenses x 2

IT WAS RESOLVED that the Town Council confirms its approval of the Accounts paid.

Direct debits / month Orange Home, £20.42 PC World £13.21 PC World £1.96

IT WAS RESOLVED that the Town Council approves payment of the Direct Debits

To Authorise 16th May 2012 Clerks Salary April HMRC April Pension April Office Rent £250.00 Community Wardens £13,609.20

Still to pay 16th May 2012 TABS Weeks 15, 16, 17 Hall Rent April Office rent at £250.00 HMRC for May Clerks Pension May Clerks salary May Windmill Park £5,000 Zurich Municipal Insurance £770.01 T. Bowman - expenses

IT WAS RESOLVED that the Town Council approves the payment of these accounts.

Balance at 14th May 2012 Cheque Account £13,662.82 Deposit Account £184,075.04

Cllr Tom Bowman Acting Finance Officer

20.12-13 INGLEBY BARWICK GARDEN COMPETITION

Following discussion it was agreed to postpone the garden competition for 2012.

21.12-13 CHRISTMAS TREE: Councillor Jean Kirby

Councillor Kirby informed the meeting that she had received a response to her enquiry from Service Stockton regarding the installation of a Christmas tree on the roundabout of Ingleby Way and Myton Road. The cost of installing a base and electrics will be £9250.00. This does not include the cost of the tree. Service Stockton has suggested that an alternative location should be sought.

With this in mind councillor Kirby suggested that the Christmas tree could be sited on Ingleby Way. At the first roundabout past the Myton House Farm going east there is a piece of land to the left of the roundabout which appears suitable.

Discussion took place and it was agreed that Councillor Kirby would look further into this option and report back at the next meeting.

22.12-13 COMMUNITY COMMUNICATION

Councillor Kirby to submit an article for the next edition of the Gossip Magazine. Information to include:

 Information on the Annual Meeting which took place on the 16th May.  An invitation for all residents to attend the jubilee lunch at All Saints School, Sunday 3rd June beginning at 12 noon.  Incident at the rear of Thornwood Avenue which Enforcement responded to.  Date and time of the next Town Council meeting.

23.12-13 CORRESPONDENCE RECEIVED

GENERAL 1. Enforcement stats for March/April 2012: E Parks, SBC Senior Enforcement Officer. 2. Empowering Towns and Parish Councils: Steve Shaw, National Co-Ordinator of Local Works (e-mailed). 3. Zurich Municipal Insurance: Advanced notice of insurance renewal. 4. HMRC Employer Alerts and Registrations: (Emailed to Cllrs Sanderson and Bowman). 5. Email from local resident re ASB at Broom Hill Park. Discussed at the meeting of the 18th April 2012. 6. Draft Code of Conduct: Stockton Borough Council (emailed). 7. Circular Trail, Thornaby Wood: Keith Matthews, SBC Countryside and Greenspace. 8. Ingleby Barwick Library Newsletter: May 2012 (emailed). 9. Email from Inspector Marc Anderson confirming the names and contact details fro the ward officers for Ingleby Barwick (emailed to Cllr Sanderson). 10. S.L.C.C. Branch Newsletter for County Durham and Cleveland. 11. S.L.C.C. Summer Symposium. 12. Email from Carol Whitehead and Paul Joiner re the proposed internal audit arrangements. 13. Proposed meeting date from Matt Kelly, Broadview Energy Ltd. (emailed to Cllr Bowman and Cllr English). 14. Gary Vance, Ingleby Barwick Website; procedure for uploading agendas, minutes etc to the website.

15. Incident at rear of Thornwood Avenue on 28th April 2012: Graeme Small, Enforcement Manager, SBC (emailed). 16. Pension Contribution Payments: Nicky Dare, Teesside Pension Fund Accounts (emailed to Cllr Sanderson and Cllr Bowman). 17. Annual Reports of the Standard Committee and Monitoring office 2011/12: Susan Ranson, Stockton Borough Council (emailed). 18. Skate Park update: Paul Surtees, SBC (emailed). 19. Enforcement Services: SLA and Invoice for 2012/13 (emailed). 20. Tree planting to mark the Queens Jubilee, expression of interest: Graham Clingan, Countryside and Greenspace Manger, SBC (emailed). 21. Ingleby Barwick Community Hall: Agenda for 11th May and minutes of meeting from the 13th April (emailed). 22. Ingleby Barwick Community Hall: Annual Report for 2011/12 (emailed).

NALC/CLCA 1. L.C.R. subscriptions invoice: approved payment at meeting of the 18th April 2012. 2. Updated Legal Topic Notes: LTN 28, LTN 45 and LTN 80 (emailed). 3. E-bulletin: 13th April 2012 4. Legal Topic Note 79 (emailed). 5. LO6 - 12 New Legal Briefing: repeal of Power of Wellbeing and Transitional Arrangements (emailed). 6. Early Day Motion on Planning Appeals and the Planning Applications (emailed). 7. Electronic Annual Return (emailed). 8. PC 14-12 plus E-bulletin: 27th April 2012 (emailed).

EVENT AND TRAINING INFORMATION 1. County Durham Association of Local Councils: Staff Training courses (emailed).

DONATION/GRANT APPLICATION 1. Susan Beevers, TIBS under 9 football team request for support. Sent out application form.

24.12-13 DATE OF THE NEXT MEETING OF THE ANNUAL TOWN COUNCIL

Wednesday 20th June, 2012 at 7pm.

25.12-13 TOWN CLERK AND TEMPORARY ASSISTANT CLERK UPDATE

This item was discussed.

Chairman…………………………… Clerk………………………………

Date……………………………… Date………………………………..

MINUTES

OF THE

EXTRAORDINARY MEETING

OF

INGLEBY BARWICK TOWN COUNCIL

HELD ON

WEDNESDAY 30TH MAY 2012

AT

INGLEBY BARWICK COMMUNITY HALL HARESFIELD WAY INGLEBY BARWICK

PREPARED BY Councillor David Birdsall

Page 2 of 5

INGLEBY BARWICK TOWN COUNCIL

Minutes of the EXTRAORDINARY MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 30th May 2012 at 7.00 p.m.

PRESENT: Chairman/Town Mayor: Councillor David Sanderson.

Vice Chairman/Deputy Town Mayor: Councillor Esther Harrington

Councillors: David Birdsall, Gillian Corr, Linda Dixon, Tom Bowman, Philip English, Jean Kirby, Denise Powell and Ross Patterson.

OFFICER:

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Jean Kirby Ingleby Barwick East Ward Councillor David Harrington Ingleby Barwick East Ward Councillor Ken Dixon Ingleby Barwick West Ward Councillor Ross Patterson Ingleby Barwick West

Representatives of the Community Hall Management Committee: John Myers, Sheila Rouse, Eve Bowman, Pauline Stainthorpe and Susan Noble, Community Hall caretaker

Also in attendance;

Becky Brown and Dave Willingham of Stockton Borough Council.

The Chairman Councillor David Sanderson welcomed all present to the May 2012 Extraordinary Meeting of Ingleby Barwick Town Council.

26.12-13 APOLOGIES FOR ABSENCE.

Apologies for absence were received from or on behalf of Town Councillors: Gary Corr.

27.12-13 CODE OF CONDUCT – DECLARATION OF INTERESTS.

All Town Council Members present declared a personal/non prejudicial interest in the following item on the agenda, as the Town Council are custodian trustees of Ingleby Barwick Community Hall:

Cllr Gillian Corr declared a personal/non prejudicial interest in the following item on the agenda as an Stockton Borough Council officer

Page 3 of 5

Cllr Sanderson declared a personal/non prejudicial interest in the following item on the agenda as he is a Community Hall Committee member

Cllr English declared a personal/non prejudicial interest in the following item on the agenda as a Community Hall Committee member

Cllr Paterson declared a personal/non prejudicial interest in the following item on the agenda as a Stockton Borough Council officer and Community Hall Committee member

28.12-13 PROPOSED YOUTH CAFE

Ms. Brown began by detailing the consultation process agreed in the IBTC meeting in March 2012. Full details can be found in the consultation report, a copy of which is held at Ingleby Barwick Town Council office.

The consultation involved interviews, focus group work and one to ones to ensure that all the users’ needs were identified and captured. The consultation also considered the views and thoughts of the existing management committee of the community hall.

The consultation report details 2 possible designs, one which is a permanent “youth café” (Appendix 2) design, whilst the alternative is more a general use design with less impact on the existing users (Option 2 - Appendix 3). Option 2 has not been discussed with the youth focus group.

In both cases CCTV design and plans are included in the cost.

The estimated cost at this stage of the project is £90k, this is a feasibility stage cost estimate and is subject to change and firming up during the next phase.

Ms. Brown added that considering the procurement process the project will take 6-8 weeks to complete and could start in July.

Community Hall committee members concerns about storage have been addressed in both options. It should be noted that Option 2 has no private office area that was requested for private consultations with youth worker staff.

It was made clear by the representatives of the Community Hall

Page 4 of 5

Management Committee that although they support the initiative for a Youth Café on Ingleby Barwick, they did not support either scheme detailed in the consultation report, as it impacted on the existing groups that use the room and they anticipated a significant impact on the financial viability of the hall as a result.

The report from the Community Hall Management committee (Appendix 4) supports the objection, a copy of which is held at Ingleby Barwick Town Council office.

The Community Hall Management Committee referred the Town Council to document LTN 28, which covers Basic Charity Law (a copy of which was circulated to all Town Councillors on the 13th April). Reference was also made to the Trust deed of the Community Hall charity.

Councillor Bowman tried to draw the councils attention to paragraph 11, LTN 28, which makes it clear what the custodian trustees duties are, ie the council does not own the hall and have no legal right to overrule the management committee on this matter.

Open discussion: a. A question was asked to clarify the CCTV coverage incorporated in the proposal

Both an inside and outside CCTV installation is covered. b. Cllr Sanderson asked about the usage of the main hall – do they use the large hall for sports.

Yes they do, but the thoughts were that the main hall could be booked as well. c. Cllr Kirby – will SBC be responsible for the building?

B. Brown – no change to external ownership, but any damage to the internal fixtures that were done on Youth café nights would be covered by SBC, this includes insurance for all equipment. d. Cllr Kirby – what about fixed costs?

B. Brown these could be negotiated with SBC / community hall e. Eve Bowman - What about SureStart?

B. Brown - Currently not affected, since they are in the process of

Page 5 of 5

evaluating their options vs. local needs and demands.

f. Cllr Patterson – What is the demand for Youth services on IB?

D. Willington commented that demand across IB for youth services was rising.

Cllr D. Harrington commented on his observations of Romano Park / MUGA and the football cage being very popular – he estimated that over 100 children were using the facilities last night.

g. Discussion then passed on to hall usage and which groups would not be able to use each hall if the proposed changes were made. A timetable for the small hall was distributed to all present. Several discussion threads followed to clarify the usage and costs involved with the current timetable.

Cllr Patterson proposed Option 1 as the preferred option of the Town Council; this was seconded by Cllr E. Harrington.

Councillor Sanderson asked if any councillor would like to propose Option 2. There was no proposal to this option.

Option 1 was put to a vote

For: 8

Against: 1

Abstained: 1

The proposal was carried.

29.12-13 DATE OF THE NEXT MEETING OF THE TOWN COUNCIL - Wednesday 20th June 2012.

The Chairman thanked everyone for their attendance and closed the meeting.

Chairman…………………………… Clerk……………………………….

Date……………………………… Date………………………………

MINUTES

OF THE

MEETING

OF

INGLEBY BARWICK TOWN COUNCIL

HELD ON

WEDNESDAY 20th JUNE 2012

AT

INGLEBY BARWICK COMMUNITY HALL HARESFIELD WAY INGLEBY BARWICK

PREPARED BY Janet Milestone

INGLEBY BARWICK TOWN COUNCIL

Minutes of the MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 20th June 2012 at 7.00 p.m.

PRESENT:

Chairman/Town Mayor: Councillor David Sanderson. Councillors: Gillian Corr, Gary Corr, Philip English, Denise Powell, Jean Kirby, David Birdsall, Tom Bowman and Ross Patterson.

OFFICER:

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Jean Kirby Ingleby Barwick East Ward Councillor Ross Patterson Ingleby Barwick West PCSO Birdsall Neighbourhood Police Helen Dobson SBC Enforcement

There were thirteen members of the public present.

The Chairman Councillor David Sanderson welcomed all present to the Meeting of Ingleby Barwick Town Council June 2012.

APOLOGIES FOR ABSENCE:

Apologies for absence were received from or on behalf of Town Councillors Esther Harrington and Linda Dixon.

Apologies were also received from Ward Councillor D. Harrington (Ingleby Barwick West).

30.12-13 CODE OF CONDUCT – DECLARATION OF INTERESTS.

Councillor Philip English declared a personal/non prejudicial interest in the following item:

Agenda Item No 8 Member of Community Hall Committee. Agenda item No 12 Past member and treasurer of Maltby Cricket Club.

Councillor David Sanderson declared a personal/non prejudicial interest in the following item:

Agenda Item No 8 Member of Community Hall Committee.

Councillor Tom Bowman declared a personal/non prejudicial interest in the following items: Agenda Item No 8 Wife is member of Community Hall Management committee Agenda Item No 16 Acting Finance Officer.

Chairman Date Councillor Ross Patterson declared a personal/non prejudicial interest in the following items:

Agenda Item No 9 Member of Community Hall Management Committee. Agenda Item No 17 Ward Councillor for Stockton Borough Council

Councillor Gary Corr declared a personal/non prejudicial interest as his wife is a member of Stockton Borough Council.

Councillor Gillian Corr declared personal/non prejudicial interest in the following items:

Agenda Item No 14 Member of SBC Planning Committee Items involving Stockton Borough Councillors as Ward Councillor.

Councillor Jean Kirby declared personal/non prejudicial interest in the following items:

Agenda Item No 14 Member of SBC Planning Committee Items involving Stockton Borough Councillors as Ward Councillor.

No further interests were declared.

31.12-13 MINUTES OF THE ANNUAL MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 16TH MAY 2012. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A TRUE AND ACCURATE RECORD.

The Minutes of the Meeting held on the 16th May 2012 were considered. It was noted that item 24 heading should not have included "Annual" and that this was a typographical error.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record, the Chairman to sign the Minutes of the meeting accordingly.

32.12-13 PUBLIC PARTICIPATION

A period of 10 minutes to be designated for public participation

Proposed Leven Valley Development - Residents drew to the attention of councillors the proposed development for Leven Valley of 450 'retirement dwellings' and a retirement home.

Councillors Jean Kirby and Gillian Corr declared an interest and left the meeting.

Residents from both Ingleby Barwick and Yarm voiced their concerns over the development, and requested support from Ingleby Barwick Town Council to oppose the development.

Chairman Date Discussion took place. However, plans have not yet been submitted to Stockton Borough Council and not all of the town councillors are fully aware of the proposed scheme. It was anticipated that the plans would be submitted in the next few weeks.

Councillor Sanderson informed the residents that the Town Council would endeavour to support the group, once they have more detailed information of the proposal. Discussions will take place at future town council meetings and if necessary a separate meeting could be held.

Councillor Sanderson thanked the residents for attending the meeting and bringing this issue to their attention.

BOSS2 - Following a question from a resident regarding the possible opening of the school Councillor Patterson informed the resident that it was anticipated that the school would be opening in 2013. However, there were still many issues to be addressed and it is possible that it could be later.

Tesco - Concern was raised regarding the blue temporary fencing that is presently in place. Discussion is taking place regarding the possibility of changing it to a mesh fence.

Councillor Gillian Corr left the meeting prior to this discussion as she is an employee of Tesco.

War memorial - A question was raised asking where of the War Memorial would be sited and which war it would be dedicated to.

Councillor Gillian Corr explained that the memorial would be placed in Romano Park and would not be dedicated to a specific war.

33.12-13 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM: BI-MONTHLY MEETING

PCSO Birdsall informed the group that overall the area has seen a reduction in burglary, theft, criminal damage and ASB. However, there have been a number of thefts of bikes and scooters, for which there has been one arrest.

There have been issues of ASB at Beckfields and the police have been working with partner agencies to address the problems. They have identified that there is a group of youths who have been causing problems and moving around the area.

34.12-13 INGLEBY BARWICK ENFORCEMENT POLICE TEAM: BI-MONTHLY MEETING

Copies of the statistics for the past month were distributed. Enforcement are still receiving complaints via text daily regarding ASB at Broomhill Park.

Councillor Gillian Corr informed the group that the email recently sent by a resident stating that there had been no recent response from the ward councillors was incorrect. Ward councillors for East Ingleby Barwick attended a meeting where it was agreed to have signage put up stating opening/closing

Chairman Date times, a meeting with the equipment manufacturers is being arranged to see if there can be adjustments made to reduce the noise of the equipment and a follow up meeting is scheduled for the 1st August.

The Enforcement Officer asked if it would be possible to have a CCTV installed at Myton Shops as the businesses were experiencing issues of ASB. This is not possible as this is private land belonging to Tesco.

35.12-13 MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON THE 16TH MAY 2012

There were no matters arising.

36.12-13 INGLEBY BARWICK COMMUNITY HALL

Discussion deferred to the meeting of the 11th July 2012.

37.12-13 MINUTES OF THE EXTRAORDINARY MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 30TH MAY 2012. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A TRUE AND ACCURATE RECORD.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record, the Chairman to sign the Minutes of the meeting accordingly.

38.12-13 ENFORCEMENT SERVICE LEVEL AGREEMENT

Following a discussion at the meeting of the 16th May 2012 an exclusion area around the main Tesco site has been included and the annual cost reviewed, giving a reduction of approx £924.00.

IT WAS RESOLVED that the SLA should be signed by Councillor Sanderson and Councillor Harrington.

39.12-13 INGLEBY BARWICK CIRCULAR TRAIL/THORNABY WOODS AND STOCKTON BOROUGH COUNCIL GREEN INFRASTRUCTURE STRATEGY

There was no update on the Ingleby Barwick circular trail.

Following discussion it was agreed to complete the feedback form regarding the Green Infrastructure Strategy confirming that Ingleby Barwick Town Council support the proposals.

40.12-13 S137 GRANT APPLICATION

Maltby Cricket Club. Amount requested £1,440. Amount agreed £500. Ingleby Barwick Gymnastics Club. Deferred subject to receipt of additional paperwork.

Chairman Date 41.12-13 RISK ASSESSMENT UPDATE

Copy of Health and Safety Inspection received from Robinsons. Quotes for PAT testing to be obtained for next meeting.

42.12-13 PLANNING APPLICATIONS UPDATE

4 Beckfields (Fish and Chip shop) application to extend opening hours.

Dry cleaners/launderette - comments submitted to Stockton Borough Council amended to show that are from Ingleby Barwick Town Council.

43.12-13 REVIEW OF STANDING ORDERS AND FINANCIAL REGULATIONS

A copy of the Standing Orders and Financial Regulations were circulated. It was noted that there was a typing error on page 7. Item "o" should read "n".

44.12-13 FINANCE UPDATE

(a) Accounts Paid

Clerks salary May Clerks Pension May HMRC May TABS weeks 16, 17, 18 and 19 BT Bill Zurich Insurance Windmill Park J Frampton - maintenance Hall Rent May

S137 Grant Payments to: Ingleby Barwick Over 50's 2nd Ingleby Barwick Brownies 2nd Ingleby Barwick Rainbows Ingleby Barwick Youth Club St John's Ambulance

IT WAS RESOLVED that the Town Council confirms its approval of the Accounts paid.

Direct Debits/Month

Orange Home, £20.42 PC World £15.19

IT WAS RESOLVED that the Town Council approves payment of the Direct Debits.

Chairman Date (b) Accounts due for Payment

July rent Robinsons Clerks salary June HMRC June Pension TABS week 20 Internal audit Queens Garden Party Chairman's Expenses

IT WAS RESOLVED that the Town Council approves the payment of these accounts.

Cllr Tom Bowman Acting Finance Officer

Councillor Bowman informed the meeting that the £2,000 due from the Wind Farm had to be paid into a separate account. At the present time there is a deposit account which holds £278.78. He proposed that rather than open a new account the £278.78 would be transferred to the main deposit account and the £2,000 held in this account.

IT WAS RESOLVED that the Town Council agreed to this proposal.

(c) To approve the end of year accounts for the financial year 2011/12

Copies of the end of year accounts which have been prepared on a Receipts and Payments basis, were circulated for discussion. Councillor Patterson has overseen the preparation of the accounts and agrees with the figures. Internal audit has taken place. The balance at 31st March 2012 is £74,938.

IT WAS RESOLVED that the accounts be approved and were signed by the Chairman of the Town Council accordingly.

(d) BDO LLP - Annual Return 2011/2012

Notice has been displayed advertising audit, as required, with accounts available for inspection between the 2nd July 2012 and 27th July 2012.

(i) Section 1 - Statement of Accounts

IT WAS RESOLVED that the Town Council approves Section 1 of the Annual Return and bank reconciliation. The Chairman signed Section 1.

(ii) Section 2 - Annual Governance Statement

IT WAS RESOLVED that the Town Council have fulfilled the requirements within this section and the Chairman signed Section 2 of the Annual Return accordingly.

(iii) Section 3 - External Auditor's Certificate and Opinion

To be completed by the External Auditor.

Chairman Date (iv) Section 4 - Annual Internal Audit

The internal audit had been carried out by John Webster, RFO of Hilton Parish Council. Mr. Webster signed and dated section 4 accordingly. The report prepared by Mr. Webster was included with the papers circulated.

IT WAS RESOLVED that the Annual Internal Audit Report be noted and approved.

IT WAS RESOLVED that the completed Annual Return and additional information required be sent to BDO LLP by the 2nd July 2012.

45.12-13 CLCA UPDATE: Councillors Esther Harrington and Linda Dixon

No update available. Discussion deferred to July meeting.

46.12-13 WAR MEMORIAL: Councillor Gillian Corr

Councillor Corr has not received an update this month. Discussion deferred to July meeting.

47.12-13 CHRISTMAS TREE: Councillor Jean Kirby

Councillor Kirby informed the meeting that she has met with SBC officers to discuss the electrical connection and foundation required to have the tree sited on the grass verge directly opposite the junction of Barwick Way on Ingleby Way.

A number of issues were discussed.

Storage - if it was a real tree there would only be boxes of lights against the storage of an artificial tree. SBC have limited amount of storage available and would not be able to commit to store either. Health and Safety - there would need to be a barrier around the tree. Councillor Bowman asked if the tree would need to be inspected weekly and if there would be a cost involved.

Costs would be available for the meeting of the 11th July.

IT WAS RESOLVED that the Councillors agreed with the proposed site and that Councillor Kirby would continue to liaise with SBC officers.

48.12-13 BROADVIEW UPDATE: Councillors Philip English and Tom Bowman

Councillor English informed the meeting that there has been a change of ownership and a verbal promise to pay the £2,000 which had been agreed previously.

All five turbines are now installed and there is going to be an open day.

Chairman Date 49.12-13 EASTERN AREA STRATEGY UPDATE: Councillor Esther Harrington

Councillor Patterson gave a brief update in Councillor Harrington's absence. There were four schemes proposed/agreed for Ingleby Barwick and he suggested that the minutes from the meeting could be distributed to the councillors when they became available.

50.12-13 QUEENS GARDEN PARTY UPDATE: Councillor David Sanderson

Councillor Sanderson began by thanking the Town Council for their nomination. Both he and his wife had a very enjoyable day. The weather was perfect and although there were 8,000 people at the garden party it felt very special and the staff were very pleasant and friendly.

51.12-13 QUEENS DIAMOND JUBILEE

Discussion took place regarding the possibility of planting a tree and putting up a commemorative plaque for the Queens Diamond Jubilee.

Janet Milestone to contact SBC Countryside and Greenspaces for advice and assistance.

52.12-13 CORRESPONDENCE RECEIVED

GENERAL 1. Matt Kelly, Broadview: Notice of transfer of ownership to Infinis (emailed). 2. Gateway confirmation: Receipt of successful submission (emailed to Cllr Bowman). 3. Anthony Wilson, SBC Technical Services: Parking issues Harebell Close/Thornwood Avenue/Hollybush Avenue. copy of proposal letter to residents (emailed) 4. Beccy Brown, Youth Cafe: requesting meeting. 5. Councillor Kirby: Copy of article for Gossip magazine. 6. Anne Mealing, SBC Planning: Notice of planning appeal for laundrette/dry cleaners, shopping centre, Greenside. 7. Ruth Mazonas, Clerk to Kirklevington and Castle Leavington Parish Council: Comments re planning application 12/0980/OUT, Morely Carr, Allerton Balk, Yarm (emailed to planning group). 8. Steve Shaw: Request for support for new Bill to empower Local Councils (emailed). 9. Audit Commission: Consultation on appointment of external auditors - copy attached. 10. Ingleby Barwick Library Newsletter: June 2012 (emailed). 11. Susan Ranson, SBC: New Code of Conduct for Parish and Town Councils (emailed). 12. Pauline Stainthorpe, Ingleby Barwick Community Hall: Minutes of meeting for 11/5/12, Agenda for 8/6/12. Minutes of meeting for 3/6/11 and Agenda for AGM on 8/6/12 (emailed). 13. Beccy Brown, SBC: Report re Youth Cafe Proposal (emailed). 14. S.L.C.C: E-newsletter June 2012. 15. Carol Straughan, SBC: Statement of Community Involvement (SCI) events on the 6th June and 8th June 2012 (emailed). 16. Kerry Graydon, SBC: Info re Mayors Sunday Service (emailed). 17. Paul Race, resident: Continuing issues of ASB at Broomhill (emailed). Steve Dodds, SBC: Highway maintenance schemes for Ingleby Barwick East and West wards, 2012/13 (emailed).

Chairman Date 18. Andrew Glossop, SBC: potential SCI re the development of land south of Greens Lane, Yarm and opposite Yarm School, Eaglescliffe (emailed). 19. John Kavanagh, SBC: copy of letter sent to residents re proposed bus shelter on Broom Hill Avenue, copy attached. 20. Victim Support and HMP Holme House: Voice Project Launch, copy attached. 21. Leanne Hays, SBC: Revised SLA for Enforcement Services for 2012/13.

NALC/CLCA 1. PB15 New Policy Briefing: The Queens Speech 2012 (emailed). 2. Legal Topic Notes L08-12: NALC Template Code of Conduct for Parish Councils and Legal Topic Note 80: Members conduct and the registration and disclosure of their interests (emailed). 3. Being a Good Employer (emailed). 4. QET 22: Employers First Aid obligations (emailed). 5. Policy Consultation 16-12: Funding Arrangements for Localising Support for Council Tax (emailed). 6. PC18-12 & PCR 17-12 new Policy Consultation Response and Policy Consultation Briefing from NALC (emailed). 7. Legal Topic Note 45: Disposal and appropriation of land by local councils (emailed).

AUDIT COMMISSION - Discussion took place re Audit Commission questionnaire. Councillors happy to continue with BDO. No response required.

53.12-13 COMMUNITY COMMUNICATION

Discussion deferred until next meeting.

54.12-13 DATE OF THE NEXT MEETING OF THE ANNUAL TOWN COUNCIL

Wednesday 11th July 2012, 7pm

55.12-13 TOWN CLERK AND TEMPORARY ASSISTANT CLERK UPDATE

This item was discussed.

56.12-13 CORRESPONDENCE RECEIVED FROM COMMUNITY HALL MANAGEMENT COMMITTEE

This item was discussed.

IT WAS RESOLVED that Councillor Sanderson would, as and when required, respond to correspondence on behalf of Ingleby Barwick Town Councillors

Chairman…………………………… Clerk………………………………

Date……………………………… Date………………………………..

Chairman Date

MINUTES

OF THE

MEETING

OF

INGLEBY BARWICK TOWN COUNCIL

HELD ON

WEDNESDAY 11TH JULY 2012

AT

INGLEBY BARWICK COMMUNITY HALL HARESFIELD WAY INGLEBY BARWICK

PREPARED BY COUNCILLOR ROSS PATTERSON

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INGLEBY BARWICK TOWN COUNCIL

Minutes of the MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 11th July 2012 at 7.00 p.m.

PRESENT: Chairman/Town Mayor: Councillor David Sanderson.

Councillors: David Birdsall, Tom Bowman, Gillian Corr, Gary Corr, Linda Dixon, Jean Kirby, Ross Patterson and Denise Powell.

OFFICER: Councillor Ross Patterson was appointed as minute taker for the meeting.

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Jean Kirby Ingleby Barwick East Ward Councillor David Harrington Ingleby Barwick West Ward Councillor Ross Patterson Ingleby Barwick West

The Chairman Councillor David Sanderson welcomed all present to the Meeting of Ingleby Barwick Town Council July 2012.

APOLOGIES FOR ABSENCE:

Apologies for absence were received from or on behalf of Town Councillors Esther Harrington and Philip English.

57.12-13 CODE OF CONDUCT – DECLARATION OF INTERESTS.

Councillor David Sanderson declared a personal/non prejudicial interest in the following item:

Agenda Item No 7 Member of Community Hall Management Committee.

Councillor Tom Bowman declared a personal/non prejudicial interest in the following items:

Agenda Item No 7 Spouse is Member of Community Hall Management Committee.

Agenda Item No 12 Acting Finance Officer.

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Councillor Ross Patterson declared a personal/non prejudicial interest in the following items:

Agenda Item No 7 Member of Community Hall Management Committee.

Items involving Stockton Borough Councillors as Ward Councillor.

Councillor Gary Corr declared a personal/non prejudicial interest as his spouse is a Member of Stockton Borough Council (S.B.C.).

Councillor Gillian Corr declared personal/non prejudicial interest in the following items:

Agenda Item No 6 Member of S.B.C. Planning Committee.

Items involving Stockton Borough Councillors as Ward Councillor.

Councillor Jean Kirby declared personal/non prejudicial interest in the following items:

Agenda Item No 6 Member of S.B.C. Planning Committee.

Items involving Stockton Borough Councillors as Ward Councillor.

No further interests were declared.

58.12-13 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 20TH JUNE 2012. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A TRUE AND ACCURATE RECORD.

The Minutes of the Meeting held on the 20th June 2012 were considered. It was noted that agenda items which the public are excluded from should be recorded in the minutes as confidential information and no specific details given.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record, the Chairman to sign the Minutes of the meeting accordingly.

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59.12-13 PUBLIC PARTICIPATION

A period of 10 minutes was designated for public participation.

Windmill Park - Reports received that at the present time the park is being used as a 'dog run'. Concerns regarding the amount of dog fouling in the park and the possibility of an incident of a dog biting a child/adult, were raised. Discussed the possibility of altering the fencing.

The Rings Park - Ward Councillor David Harrington requested support from Ingleby Barwick Town Council to have the park adopted and opened earlier. To be discussed further.

Circular Trail - It was noted that Ward Councillor Ken Dixon, is working closely with S.B.C. Countryside and Greenspaces on this project.

60.12-13 MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 20TH JUNE 2012.

BO2SS - Reference was made to the consultation event which took place on Monday 9th July at Ingleby Mill Primary School, between the hours of 3.30pm and 7.30pm. A brief feedback was provided. Reference was made to the housing development and the proposed siting. Reference was also made to the bridleway. It was noted that overall comments appear to be in favour of the proposal. Discussions are still ongoing.

61.12-13 MOUNT LEVEN FARM

Following discussion it was agreed that Ingleby Barwick Town Council objects to the proposed development on the following grounds:

The proposal is located within the Leven Valley where development which harms the landscape should not be permitted. The location is designated green wedge where development should not be permitted which detracts from the open nature of the landscape. The proposed development lies within the Tees Heritage Park, the objective of which is to improve the quality of the environment in key areas where this may contribute towards strengthening habitat networks, the robustness of designated wildlife sites, the tourism offer and biodiversity. This proposal will have a detrimental impact on this objective.

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The Leven Valley is an important wildlife corridor and should be protected from inappropriate development such as this. Loss of recreational area. Loss of amenity. Concerns are raised in respect of the large scale of the proposed development. Serious road safety concerns are raised with regard to the proposed access to the site which will be located on Leven Bank Road. This will be a potential hazard for road users and will increase the risk of accidents at the location. The increased traffic generated from this development will have an impact on the already congested road network in this area. The proposals for Leven Caravan Park will possibly give rise to further issues which need to be taken into account. Concerns are raised in respect of the potential issues with anti social behaviour which could arise from the proposed footbridges over the River Leven.

Ward Councillor David Harrington informed the meeting that he will listen to all views now and in the future as a Member of S.B.C.

62.12-13 INGLEBY BARWICK COMMUNITY HALL

There was no update regarding the booking system review.

Following discussion Councillors Tom Bowman and Denise Powell agreed to represent the Town Council on the Community Hall Management Committee, replacing the two temporary appointments. Councillor Philip English to remain on the Committee as the third Town Council representative.

It was noted that there may be a conflict of interest as Councillor Bowman's spouse is the treasurer of the Community Hall. However, Councillor Bowman will contact S.B.C. Legal Department to clarify. Councillor Jean Kirby advised that she would step in as representative if required.

63.12-13 SICKNESS AND ABSENCE POLICY

There is no "Sickness and Absence Policy" in place at present. Following discussion it was suggested that this matter be progressed with the view to the Town Council adopting a Policy.

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64.12-13 LONE WORKER POLICY

There is no "Lone Worker Policy" in place at present. Following discussion it was suggested that this matter be progressed with the view to the Town Council adopting a Policy.

65.12-13 S137 GRANT APPLICATION.

The letter from St John's Ambulance was noted.

66.12-13 BROOM HILL AVENUE, PROPOSED BUS SHELTER

Ingleby Barwick Town Councillors had no comments to add following the feedback from the consultation process.

67.12-13 FINANCE

(a) Accounts Paid

Clerks salary June Clerks pension June HMRC June TABS weeks 20,21,22 and 23 Robinsons rent July Konica Minolta Siemens Lease Internal Audit County Durham & Cleveland CTP Garden Party Chairman's expenses Cllr T.W. Bowman expenses

IT WAS RESOLVED that the Town Council confirms its approval of the accounts paid.

Direct Debits/Month

Orange Home £ 20.42 PC World £ 15.19

IT WAS RESOLVED that the Town Council confirms its approval of the direct debits paid.

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(b) Accounts due for Payment

Maltby Cricket Club Enforcement Services

IT WAS RESOLVED that the Town Council approves the payment of these accounts.

(c) Approval process for the summer break

IT WAS RESOLVED that during the summer break Councillor Tom Bowman will act on behalf of the Town Council to approve any cheques for payment.

68.12-13 CLCA UPDATE: Councillors Esther Harrington and Linda Dixon

The next meeting is in two weeks time. An update will be provided in due course.

69.12-13 WAR MEMORIAL UPDATE: Councillor Gillian Corr

Councillor Corr provided Members with an update and showed samples of the stone. It was noted that the plaque will be black with the inscription in grey. Reference was made to costings. The target date for completion is November 2012.

IT WAS RESOLVED that the Town Council approved the samples shown and wording for the memorial. Approval was also given to the increased cost.

The Town Council thanked Councillor Gillian Corr for her work and efforts on the project.

70.12-13 CHRISTMAS TREE: Councillor Jean Kirby

Councillor Kirby tabled a report giving a breakdown of the costs. There will be "one off" costs of:  Foundations, electrics, traffic management £7,894.36

 Purchase of 6m artificial tree, which comes in four segments and ready decorated £6,000.00

Annual cost:  Storage of tree approx £ 400.00

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 Collecting from storage, erection and dismantling £ 412.50

IT WAS RESOLVED that the Town Council approves the project and that Councillor Kirby places the order for the works required and the tree.

71.12-13 QUEENS DIAMOND JUBILLEE

Following discussion it was agreed not to progress this further.

72.12-13 RISK ASSESSMENT UPDATE

Quotes were received from two electrical companies for PAT testing.

IT WAS RESOLVED that M & B Portable appliances be contacted to carry out the work and that Councillor Tom Bowman is authorised to pay up to £50 to have the required work carried out.

73.12-13 CODE OF CONDUCT

It was noted that S.B.C.'s draft 'Code of Conduct' was being considered at Cabinet tonight with the view to being formally adopted at the meeting of Full Council on 18th July 2012.

IT WAS RESOLVED that Ingleby Barwick Town Council adopt S.B.C.'s Code of Conduct 'in principle'. Any amendments required to be considered at the next meeting of the Council scheduled to take place on 19th September 2012.

74.12-13 CORRESPONDENCE RECEIVED

GENERAL 1. S.L.C.C: Information re the Code of Conduct. 2. Steve Ragg, C.D.A.L.C: County Councils Sickness Absence Policy (emailed). 3. Cyan Civic Benches (emailed). 4. Journal of Local Planning Information (emailed). 5. Steve Ragg, C.D.A.L.C: Easy Accounts Package Training (emailed). 6. Susan Ranson, S.B.C: New Code of Conduct for Members (emailed). 7. Matt Kelly, Broadview: Minutes of meeting from the 29th May (emailed to Cllr Bowman and Cllr English). 8. Ruth Mazonas: Kirklevington and Castle Leavington Community Plan Launch (emailed). 9. Kevin Ellison, S.B.C. Technical Services: Broom Hill Avenue, proposed bus shelter (emailed and Agenda item 11).

Chairman......

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10. Ingleby Barwick Library Newsletter, July 2012 (emailed). 11. Mark Nozedar, SBC: Information re tree planting (Agenda item 16). 12. Pro-Test PAT Testing: quote 13. Susan Ranson, SBC: Request for copy of IBTC Code of Conduct.

NALC/CLCA 1. PC19-12 CRC Consultation (Commission for Rural Communities) (emailed). 2. E-bulletin 8th June 2012 (emailed). 3. New Legal Briefings (emailed):  LTN 80 Members Conduct and the Registration and Disclosure of Interests.  L10-12 the Relevant Authorities (disclosable pecuniary interests) Regulations 2012.  LO9-12 NALC template Code of Conduct for Parish Councils 4. Updated documents on NALC website LTN80 and LO9-12 (emailed). 5. E-bulletin 22nd June 2012 (emailed). 6. New Policy and Consultation Response PR20-12 Governance Concordat (emailed). 7. Revised briefing on NALC website. L09-12 NALC's Template Code of Conduct (emailed).

75.12-13 COMMUNITY COMMUNICATION

Following discussion it was agreed that the following should be included in the next edition of Gossip.

 War Memorial - update.  Request to residents not to take their dogs in to the parks at Ingleby Barwick but to use the countryside pathways.  Request to residents not to put out their household waste or recycling on the wrong days.

76.12-13 DATE OF THE NEXT MEETING OF THE ANNUAL TOWN COUNCIL

Wednesday 19th September 2012, 7pm

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The public were excluded from the meeting for the next item of business.

77.12-13 TOWN CLERK AND TEMPORARY ASSISTANT CLERK UPDATE

This item was discussed.

The Chairman thanked everyone for their attendance and closed the meeting.

Chairman…………………………… Clerk………………………………

Date……………………………… Date………………………………..

MINUTES

OF THE

SPECIAL MEETING

OF

INGLEBY BARWICK TOWN COUNCIL

HELD ON

WEDNESDAY 5TH SEPTEMBER 2012

AT

INGLEBY BARWICK COMMUNITY HALL HARESFIELD WAY INGLEBY BARWICK

PREPARED BY PAULA M. HALL CLERK TO THE TOWN COUNCIL

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INGLEBY BARWICK TOWN COUNCIL

Minutes of the SPECIAL MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 5th September 2012 at 7.00 p.m.

PRESENT: Councillors: David Birdsall, Tom Bowman, Gillian Corr, Gary Corr, Linda Dixon, Philip English, Jean Kirby, Ross Patterson and Denise Powell.

OFFICER: Paula M. Hall, Clerk/Responsible Financial Officer.

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Kevin Faulks Ingleby Barwick East Ward Councillor Jean Kirby Ingleby Barwick East Ward Councillor Ross Patterson Ingleby Barwick West

2 Members of the public were present at the meeting.

78.12-13 ELECTION OF CHAIRMAN FOR THE MEETING.

IT WAS RESOLVED that Councillor Gillian Corr chair the meeting.

The Chairman Councillor Gillian Corr welcomed all present to the Meeting.

APOLOGIES FOR ABSENCE:

Apologies for absence were received from or on behalf of Town Councillor Esther Harrington.

Apologies were also received from Ward Councillor David Harrington (Ingleby Barwick West) and Ward Councillor Ken Dixon (Ingleby Barwick West).

79.12-13 CODE OF CONDUCT – DECLARATION OF INTERESTS.

Councillor Gary Corr declared a personal/non prejudicial interest as his spouse is a Member of Stockton Borough Council (S.B.C.).

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Councillor Gillian Corr declared a personal/non prejudicial interest in the following items:

Agenda Item No 5 Planning Applications Member of S.B.C. Planning Committee. Councillor Corr advised that she would be giving a view based on the information available to date, and that she reserves the right to consider all of the information available at a later date and to take a different decision/have different views when the planning committee considers the application.

Items involving Stockton Borough Councillors as Ward Councillor.

Councillor Linda Dixon declared a personal/non prejudicial interest as her spouse is a Member of S.B.C.

Councillor Jean Kirby declared a personal/non prejudicial interest in the following items:

Agenda Item No 5 Planning Applications Member of S.B.C. Planning Committee. Councillor Kirby advised that she was not going to get involved/give a view at parish level and reserves her position until planning committee stage.

Items involving Stockton Borough Councillors as Ward Councillor.

Councillor Ross Patterson declared a personal/non prejudicial interest as he is a Member of S.B.C. Items involving Stockton Borough Councillors as Ward Councillor.

No further interests were declared.

80.12-13 PUBLIC PARTICIPATION

No matters were raised.

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81.12-13 PLANNING APPLICATIONS:

(a) Planning Application No. 12/1537/COU Location: Leven Camp, Low Lane, High Leven Proposal: Proposed Residential Caravan Site Consisting of 36 No. Chalets.

The Town Council considered the plans and information provided.

A general discussion took place and reference was made to the meeting held with residents.

It was noted that the application is being considered by S.B.C. Planning Committee on 12th September 2012.

IT WAS RESOLVED that the following comments be submitted to S.B.C.:

It was noted that the site has an extant planning permission for 80 seasonal chalets and caravans from 1961 and the current application is for a change of use to a residential caravan site consisting of 36 no. chalets. Reference was made to the fact that when permission was granted in 1961, the level of traffic would have been significantly lower than current traffic levels. Concerns were raised in respect of both traffic issues and road safety which need to be addressed and taken into account when S.B.C.'s Planning Committee determine this application. Access to and from the site is onto Leven Bank which is a very busy road given the high amount of traffic using it on a daily basis. The road has been closed on a number of occasions as it is prone to hazardous conditions in inclement weather, as well as the scene of several accidents. Consideration needs to be given to the traffic which would be generated by the proposal and the road safety concerns. The road safety of all road users is paramount.

(b) Planning Application No. 12/1871/FUL Location: Leven Camp, Low Lane, High Leven Proposal: Erection of 1 No. Dwelling House.

The Town Council considered the plans and information provided.

A general discussion took place.

Chairman......

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IT WAS RESOLVED that the following comments be submitted to S.B.C.:

Concerns were raised in respect of both traffic issues and road safety which needs to be addressed and taken into account when S.B.C.'s Planning Committee determine this application. Access to and from the site is onto Leven Bank which is a very busy road given the high amount of traffic using it on a daily basis. The road has been closed on a number of occasions as it is prone to hazardous conditions in inclement weather, as well as the scene of several accidents. Consideration needs to be given to both traffic and access, as the safety of all road users is paramount.

(c) Planning Application No. 12/1881/FUL Location: White House Farm, Blair Avenue, Ingleby Barwick Proposal: Demolition of Existing Farm Buildings and Construction of 4 No. Three Bedroom Dwellings.

The Town Council considered the plans and information provided.

A general discussion took place.

IT WAS RESOLVED that the following comments be submitted to S.B.C.:

It was noted that the proposed development of 4 no. three bedroom dwellings will be of a similar appearance, scale and character to that which they replace and will therefore be in-keeping with the area and surroundings. Concerns were raised in respect of any possible future further development into the surrounding fields/open space.

(d) Planning Matters - Meeting held on 23rd August 2012 at Yarm Town Hall.

Ward Councillor Kevin Faulks submitted his apologies and left the meeting during discussion of this item.

Councillor Ross Patterson provided a detailed report back from the meeting.

Reference was made to the minutes provided from the meeting and the agenda for the meeting on 10th September 2012.

A general discussion took place.

Chairman......

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IT WAS RESOLVED that the Town Council do not send a representative to the discussion meeting on 10th September 2012.

IT WAS RESOLVED that the Town Council decline the invitation to join the 'Joint Planning Forum and Strategy'. The Clerk to send a letter to Yarm Town Council, accordingly.

82.12-13 PROCEDURE FOR AGREEING DATES AND AGENDAS FOR SPECIAL MEETINGS OF THE TOWN COUNCIL - Review of Standing Orders and Legal Obligations.

The Clerk provided Members with a briefing note.

IT WAS RESOLVED that this matter be considered at the Town Council meeting on 19th September 2012.

The public were excluded from the meeting for the next item of business.

83.12-13 STAFFING MATTERS.

This item was discussed.

IT WAS RESOLVED that a Working Group be appointed to progress this matter and report back to the Town Council. The Group to consist of Town Councillors David Birdsall, Gillian Corr and Jean Kirby.

IT WAS RESOLVED that the Clerk contact the HR Department at S.B.C. to ascertain advice on job evaluation.

The Chairman thanked everyone for their attendance and closed the meeting.

Chairman…………………………… Clerk………………………………

Date……………………………… Date………………………………..

INGLEBY BARWICK TOWN COUNCIL Minutes of the INGLEBY BARWICK TOWN COUNCIL held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 19th September 2012 at 7.00pm

PRESENT: Councillors:- David Birdsall, Gillian Corr, Gary Corr, Linda Dixon, Philip English, Esther Harrington, Jean Kirby, Megan Patterson (From Minute 90.12-13), Ross Patterson and Denise Powell. OFFICER:- David Harrington (See Minute 84.12-13) IN ATTENDANCE:- Ward Councillor Ken Dixon (Ingleby Barwick West Ward) 11 Members of the public were present at the meeting.

84.12-13 ELECTION OF CHAIRMAN Councillor Esther Harrington opened the meeting as Vice Chair of Ingleby Barwick Town Council and welcomed everyone to the meeting. Councillor Esther Harrington pointed out that:-

 Following the last meeting, Dave Sanderson the former Chairman of Ingleby Barwick Town Council resigned. This resignation resulted not only in a vacancy to the Town Council, but the need to appoint a new Chairman at this meeting.

 Paula Hall, the Clerk/Responsible Financial Officer to Ingleby Barwick Town Council was unable to attend this meeting due to personal circumstances. The Town Council was unable to find someone at short notice to minute this particular meeting. IT WAS RESOLVED that Ward Councillor David Harrington would take the minutes of this particular meeting and it was noted that he would be attending this particular meeting as a member of the public. At this point, Town Councillor Esther Harrington invited nominations for the position of Chairman of Ingleby Barwick Town Council:- Councillor Gillian Corr was nominated by Councillor Ross Patterson for the position of Chairman of Ingleby Barwick Town Council for the remaining Municipal Year. Councillor

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Chairman ______

Linda Dixon seconded this nomination. As no other nominations were received, IT WAS RESOLVED that Councillor Gillian Corr was elected as Chairman of Ingleby Barwick Town Council for the reminding Municipal Year. Town Councillor Gillian Corr took the place as Chairman of Ingleby Barwick Town Council from this point. 85.12-13 Vice Chairman The Chair pointed out that this item was not necessary and thanked Councillor Esther Harrington for Chairing the meeting and her work since Mr Sanderson resigned from the Town Council in July. Councillor Esther Harrington congratulated the Chair in her new role and confirmed that she would be delighted to remain as her Vice Chair for this Municipal Year. 86.12-13 Apologies for Absence None received. 87.12-13 Minutes Councillor Philip English moved that the minutes of the Ingleby Barwick Town Council on 11th July 2012 and the Special Meeting held on 5th September 2012 be accepted as a true and accurate record of events. This was seconded by Councillor Esther Harrington. The Chair moved that any matters arising from those minutes would be picked up throughout this meeting or be placed on the Agenda for the October 2012 meeting. IT WAS RESOLVED that the minutes be accepted as a true and accurate record and any items for consideration at the October 2012 meeting would be identified during this meeting. 88.12-13 Code of Conduct See Appendix 1. 89.12-13 Co-option to Fill the Vacancy on the Town Council Councillor Patterson left the room (See Minute 88-12.13) The Chair welcomed three Members of the Public who have expressed an interest in this vacancy. The 3 Members of the Public had received an acknowledgement letters from the Clerk/Responsible Financial Officer inviting them to attend this Page 2 of 10

Chairman ______

meeting of the Town Council. The Chair explained the procedure to Fill the Vacancy to the Town Council:-

 Each applicant would be entitled to make a three minute presentation to the Town Council.

 The applicant would address the Town Council individually whilst the other candidates waited outside of the room.

 Following the presentations from the three candidates, the Town Council would then make its decision of which candidate to appoint to fill this vacancy. During this time, the three candidates would remain outside of the meeting until the Chair invited the candidates were invited back to the meeting to hear the

 IT WAS RESOLVED that each candidate would be invited to give their presentation in alphabetical order by surname. Megan Patterson would be first, followed by Louise Stevens and finally Edward (Ted) Strike would be third. The Candidates agreed that they understood the process and left the room. The remaining eight Members of the Public were not required to leave the meeting throughout this process. The three candidates returned to the room individually to deliver their presentations. However, during her presentation, Louise Stevens announced that she would withdraw her application leaving just two candidates. Following the presentations from Megan Patterson and Edward (Ted) Strike, the Town Council discussed the two applications. Following a lengthy discussion, Councillor Linda Dixon moved that Megan Patterson be Co-Opted to Ingleby Barwick Town Council. This nomination was seconded by Town Councillor Denise Powell. As no further nominations were received, IT WAS RESOLVED that Megan Patterson be Co-Opted to Ingleby Barwick Town Council until the next local government elections in 2015. The Chair invited Megan Patterson and Edward (Ted) Strike

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Chairman ______

back in to the room and announced the news to the candidates. 90-12.13 Public Participation Councillor Megan Patterson took her seat on Ingleby Barwick Town Council. The Chair invited Councillor Ross Patterson to return to the meeting. Town Councillors Gary Corr and Linda Dixon left the meeting at this point. Ward Councillor Ken Dixon left the meeting at this point. The Chair announced that due to the lengthy agenda for this particular meeting, Public Participation would be for 5 Minutes this evening.

 Louise Stevens from BOSS2 Ltd informed Members of the Town Council that an Enabling Planning Application would be submitted shortly to SBC for the proposed Free School and residential homes. [At this point, Town Councillors Gillian Corr and Jean Kirby declared a prejudicial interest as SBC Members of the Planning Committee and left the room – Councillor Mrs Harrington Chaired the meeting from this point].

 The permanent school site would be on Little Maltby Farm.

 There has never been a deal with the landowner to rent land paying a peppercorn rent. The only deal to allow the Free School to proceed is an enabling development with residential homes.

 School Admissions Evening Planned for 10th October 2012 which the Admissions Policy would be published.

 That BOSS2 were seeking support from the Town Council for this enabling planning application. IT WAS RESOLVED that the points raised during the meeting were noted and would be considered by the Town Council when a Planning Application is submitted to Stockton-on-Tees Borough Council.

 Christine Mundy from the Leven Valley Protection Group asked the Town Council for support regarding a Page 4 of 10

Chairman ______

site visit during the determination process of the application. IT WAS RESOLVED that Ingleby Barwick Town Council would write to Stockton-on-Tees Borough Council to ask for the Planning Committee to visit this development during the determination process.

 Edward (Ted) Strike asked the Town Council to give some consideration to a summer carnival on Beckfield’s Green for the benefit of the community. IT WAS RESOLVED that Ingleby Barwick Town Council would consider this request at a future meeting. 91-12.13 Code of Conduct Ingleby Barwick Town Council gave its intent at the July 2012 Meeting to adopt the Code of Conduct published by Stockton- on-Tees Borough Council. However, not all Members of the Town Council have seen this code to be in a position to formally adopt it at this meeting. IT WAS RESOLVED that the Chair would contact David Bond at Stockton-on-Tees Borough Council to obtain the adopted code to circulate to members for the October 2012 Meeting. 92-12.13 Planning Applications Advisory Group Due to the resignation of the former Chairman of Ingleby Barwick Town Council in July 2012, a vacancy exists on this group. IT WAS RESOLVED that Councillor Denise Powell would be a member of this group. Councillor Esther Harrington pointed out that the former Chairman was a Member of the Eastern Area Transport Board as she substituted for him at the last meeting. IT WAS RESOLVED that Councillor Esther Harrington would be the representative to the Eastern Area Transport Board at future meetings. 93-12.13 Procedure for Agreeing Dates for Special Meetings of the Town Council IT WAS RESOLVED that the Chairman and Vice Chairman would meet with the Clerk/Responsible Financial Officer to

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Chairman ______

pursue this matter. 94-12.13 Ingleby Barwick Community Hall The Town Council affirmed that it is very happy with Councillors English, Kirby and Powell as its Members on the Community Hall Management Committee. It was noted that Town Council Members should be trustees and details on the Charity Commission website were inaccurate. IT WAS RESOLVED that Councillor Powell would write to the Secretary on behalf of the Town Council requesting that the details are brought up-to-date urgently. 95-12.13 Thornaby Woods, Proposed Footbridge Location The Chair circulated some drawings that she received from SBC Officers dealing with this. The Chair advised on its location. IT WAS RESOLVED that the Chair would write to SBC given the project its support in principal, but would like further details of its design, access and location. 96-12.13 Skate Park The Chair acknowledged that the Town Council had submitted a letter to SBC in support of this application. 97-12.13 Free School, Ingleby Barwick Councillor Patterson gave an update on this development. He confirmed that in October 2010, the DFE Lead on this project at the time had agreed indicative heads of terms on a rental agreement with a peppercorn annual rent for Little Maltby Farm for the Free School. However, since the Secretary of State gave approval to the Outline Business Case in February 2011, it would appear that option is now deemed too expensive by DFE. Councillor Patterson has spoken to James Wharton MP regarding the enabling housing development and raised concerns about this residential development. 98-12.13 Proposed Humped Toucan Crossing, Blair Avenue (South) The Town Council considered this proposal in light of a similar development further north on Blair Avenue near Brecon

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Chairman ______

Crescent. IT WAS RESOLVED that the Town Council would write to Stockton-on-Tees Borough Council to support this proposal. 99-12.13 Consultation on the Gambling Action 2005 – Statement of Licensing Principals. IT WAS AGREED that this document would be circulated amongst Members with this item on the October 2012 Agenda. 100-12.13 Consultation on the Regeneration and Environment Local Development Document Preferred Options Draft and the Shop Fronts and Advertising Supplementary Planning Documents. IT WAS AGREED that this document would be circulated amongst Members with this item on the October 2012 Agenda. 101-12.13 Local Council Tax Reforms IT WAS RESOLVED that Councillor Patterson would forward an email from SBC to all members of the Town Council regarding this issue. 102-12.13 Parish Council Liaison Forum Councillor Patterson gave a report to the Town Council from the last meeting he attended (18th September) in particular the £100k grant from Government to address the impact of the Local Council Tax Reforms. 103-12.13 Policies Following discussions with the Town Council, IT WAS AGREED that the Chairman would speak to HR Services at Stockton-on-Tees Borough Council to pursue this matter. 104-12.13 Correspondence There was nothing to consider at this meeting.

Clerk:- ______

Date:- ______

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Chairman ______

Appendix 1 Code of Conduct – Declaration of Interests

Town Councillor Personal/Non Prejudicial Details

David Birdsall Personal/Non Prejudical  Agenda Items 9 and 10 – Planning Applications Member of the Planning Advisory Group.

Gary Corr Personal/Non Prejudicial  Spouse is a Member of Stockton-on-Tees Borough Council.

Gillian Corr Personal/Non Prejudicial  Agenda Item 9 and 10 – Planning Applications Member of SBC Planning Committee. Councillor Corr advised that she would be giving a view based on the information available to date and that she reserves the right to consider all of the information available at a later date and to take a different decision/have different views when the Planning Committee considers the application.

 Any items involving her role as a SBC Ward Councillor.

Linda Dixon Personal/Non Prejudicial  Spouse is a Member of Stockton-on-Tees Borough Council.

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Philip English Personal/Non Prejudicial  Memeber of the Community Hall Management Committee.

Esther Harrington Personal/Non Prejudicial  Spouse is a Member of Stockton-on-Tees Borough Council.

 Member of the Planning Advisory Group.

Jean Kirby Personal/Non Prejudicial  Agenda Item 9 and 10 – Planning Applications Member of SBC Planning Committee. Councillor Corr advised that she would be giving a view based on the information available to date and that she reserves the right to consider all of the information available at a later date and to take a different decision/have different views when the Planning Committee considers the application.

 Any items involving her role as a SBC Ward Councillor.

 Memeber of the Community Hall Management Committee.

Ross Patterson Prejudicial  Agenda Item 6 – Co-option to fill the vacancy on the Town Council Daughter is an applicant. Personal/Non Prejudicial  Any items involving her role as a SBC Ward Councillor.

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Chairman ______

Denise Powell Personal/Non Prejudicial Member of the Community Hall Management Committee.

Clerk:- ______

Date:- ______

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Chairman ______

MINUTES

OF THE

MEETING

OF

INGLEBY BARWICK TOWN COUNCIL

HELD ON

WEDNESDAY 10TH OCTOBER 2012

AT

INGLEBY BARWICK COMMUNITY HALL HARESFIELD WAY INGLEBY BARWICK

PREPARED BY PAULA M. HALL CLERK TO THE TOWN COUNCIL

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INGLEBY BARWICK TOWN COUNCIL

Minutes of the MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 10th October 2012 at 7.00 p.m.

PRESENT: Chairman/Town Mayor: Councillor Gillian Corr.

Vice Chairman/Deputy Town Mayor: Councillor Esther Harrington.

Councillors: Tom Bowman, Gary Corr, Philip English, Jean Kirby and Denise Powell.

OFFICER: Paula M. Hall, Clerk/Responsible Financial Officer.

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Jean Kirby Ingleby Barwick East

Helen Dobson I.B. Enforcement Service

4 Members of the public were present at the meeting.

Prior to commencement of the meeting the Clerk thanked Members of the Town Council for their kind wishes of condolence and the flowers which they had recently sent to her in respect of a family bereavement. The thank you was noted.

The Chairman Councillor Gillian Corr welcomed all present to the October 2012 Meeting of Ingleby Barwick Town Council.

APOLOGIES FOR ABSENCE.

Apologies for absence were received from or on behalf of Town Councillors David Birdsall, Linda Dixon, Megan Patterson and Ross Patterson.

Apologies were also received from or on behalf of Ward Councillor David Harrington (Ingleby Barwick West) and Ingleby Barwick Neighbourhood Police Team.

105.12-13 EMERGENCY ESCAPE PROCEDURE.

The Chairman advised those present of the emergency escape procedure should the fire alarm sound. It was noted that the nearest emergency exit is signed and located in the meeting room.

Chairman......

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106.12-13 NOTICE OF MEETING.

The notice convening the meeting was taken as read.

107.12-13 CODE OF CONDUCT – DECLARATION OF INTERESTS.

Councillor Tom Bowman declared a personal/non prejudicial interest as his spouse is treasurer of I.B. Community Hall.

Councillor Gary Corr declared a personal/non prejudicial interest as his spouse is a Member of Stockton Borough Council (S.B.C.).

Councillor Gillian Corr declared a personal/non prejudicial interest in the following items:

Agenda Item No. 17 Planning Applications Member of S.B.C. Planning Committee. Councillor Corr advised that she would be giving a view based on the information available to date, and that she reserves the right to consider all of the information available at a later date and to take a different decision/have different views if and when S.B.C. planning committee considers any of the applications listed.

Any items involving her role as an S.B.C. Ward Councillor.

Councillor Philip English declared a personal/non prejudicial interest as he is a Member of I.B. Community Hall Management Committee.

Councillor Esther Harrington declared a personal/non prejudicial interest as her spouse is a Member of S.B.C.

Chairman......

Page 3 of 11 Councillor Jean Kirby declared a personal/non prejudicial interest in the following items:

Agenda Item No. 17 Planning Applications Member of S.B.C. Planning Committee. Councillor Kirby advised that she would be giving a view based on the information available to date, and that she reserves the right to consider all of the information available at a later date and to take a different decision/have different views if and when S.B.C. planning committee considers any of the applications listed.

Any items involving her role as an S.B.C. Ward Councillor.

Member of the Community Hall Management Committee.

Councillor Denise Powell declared a personal/non prejudicial interest as she is a Member of I.B. Community Hall Management Committee.

No further interests were declared.

ADOPTION OF CODE OF CONDUCT.

The Clerk advised that the Localism Act 2011 introduced new arrangements which regulate the conduct of Members of local authorities including parish councils, the registration and disclosure of their interests and how complaints about their conduct will be handled. Notably, the 2011 Act creates new criminal offences in respect of a Member's failure to register and disclose certain interest and his/her participation in discussions and voting at meetings where these interests arise. The new arrangements came into force on 1st July 2012.

It was noted that at the Town Council meeting which took place on 11th July 2012 Members considered the draft Code of Conduct which was being considered by S.B.C. Cabinet on 11th July with the view to being formally adopted by S.B.C. Full Council on 18th July 2012. The Town Council agreed at the July meeting that S.B.C. Code of Conduct be adopted 'in principle' at that stage pending further consideration.

The Clerk provided Members with a copy of the Code now formally adopted by S.B.C., as well as NALC's template code of conduct for parish councils.

Chairman......

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The Clerk advised that the template provided by NALC was more tailored to the Town Council's requirements. S.B.C.'s Code would require adaption.

A general discussion took place and it was agreed that Members consider this item at the November 2012 meeting.

IT WAS RESOLVED that this matter be placed on the agenda for consideration at the Town Council meeting scheduled to take place on 21st November 2012, with the view to formal adoption of a Code of Conduct, as required by law.

REGISTER OF INTEREST FORMS.

The Clerk referred to Register of Interest Forms A & B which she had previously circulated to Members for completion.

The forms received back from Members to date have been forwarded to S.B.C.'s Monitoring Officer.

It was noted that irrespective of which Code the Town Council agrees to adopt, Forms A & B supplied by S.B.C. are relevant.

PROTOCOL FOR DISPENSATIONS.

The Clerk advised that she is currently preparing a draft protocol and application form with regard to requests for dispensations under the new standards regime, for consideration by the Town Council.

IT WAS RESOLVED that this matter be placed on the agenda for consideration at the Town Council meeting scheduled to take place on 21st November 2012, with the view to formal adoption by the Town Council.

IT WAS RESOLVED that the Clerk arrange a meeting with David Bond, Director of Law and Democracy and Head of Legal Services at S.B.C. to discuss the new standards regime in general. Members to be advised of the meeting date to ascertain their availability to attend.

Chairman......

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108.12-13 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 19TH SEPTEMBER 2012. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A TRUE AND ACCURATE RECORD.

The Minutes of the Meeting held on 19th September 2012 were considered.

It was noted that in item 94.12-13 the reference to 'Booking Secretary' required correcting to 'Secretary'.

IT WAS RESOLVED that this be corrected accordingly.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record; the Chairman to sign the minutes of the meeting, accordingly.

109.12-13 PUBLIC PARTICIPATION.

The Chairman advised that 10 minutes would be allocated for public participation.

Concerns were raised in respect of Ingleby Barwick Circular Trail/Thornaby Woods.

A general discussion took place and reference was made to the meeting which S.B.C. Officers had held with residents to discuss their concerns regarding the proposals.

Reference was made to possible anti social behaviour with particular regard to attracting off road bikers.

Reference was also made to the location of the gas pipeline.

IT WAS RESOLVED that the concerns be forwarded to S.B.C.

No further matters were raised.

110.12-13 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM.

It was noted that representatives from Ingleby Barwick Neighbourhood Police Team were unable to attend the meeting, due to other commitments.

Chairman......

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A general discussion took place and reference was made to the Broomwood play area.

It was noted that S.B.C. Care For Your Area Section have been requested to clean the bushes at the location and provide a litter bin.

111.12-13 INGLEBY BARWICK ENFORCEMENT SERVICE.

The Chairman invited Helen Dobson from Enforcement to address the meeting.

Helen provided Members with a brief verbal update as well as a printed copy of issues which had been dealt with for circulation to Members.

A general discussion took place.

Reference was made to parking issues at the Primary Schools.

IT WAS RESOLVED that the Town Council invite a representative from Parking Enforcement to the next Town Council meeting scheduled to take place on 21st November 2012, to discuss the matter. The Clerk to send an invite accordingly.

112.12-13 NEIGHBOURHOOD POLICE TEAM/ENFORCEMENT SERICE ATTENDANCE AT TOWN COUNCIL MEETINGS.

IT WAS RESOLVED that the Neighbourhood Police Team and Enforcement Service be each allocated 5 minutes at the beginning of the Town Council's monthly meetings, in order to provide an update on issues being dealt with in Ingleby Barwick. The time allocated could be extended if the need arises.

113.12-13 MATTERS ARISING FROM THE TOWN COUNCIL MEETING HELD ON 19TH SEPTEMBER 2012.

No matters arising were raised.

114.12-13 PROPOSED FREE SCHOOL, INGLEBY BARWICK.

It was noted that Councillor Ross Patterson was currently attending another meeting regarding the Free School proposal and would be able to provide an update in due course.

An outline planning application is anticipated to be submitted to S.B.C. in the near future.

Chairman......

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115.12-13 EASTERN AREA TRANSPORT STRATEGY.

The Chairman, Councillor Gillian Corr advised that a site meeting was held at 4pm on Thursday 4th October 2012. The meeting was attended by herself, the Clerk Paula Hall and Mark Gillson and Adrian Thickett from S.B.C. Its purpose was to investigate potential road safety measures on Roundhill Avenue, Ingleby Barwick which could reduce speeds and assist pedestrian movements. A plan was circulated to Members showing the area being investigated.

Adrian Thickett provided the following information on the details/actions of the site meeting:-

. The attendees walked Roundhill Avenue between Blair Avenue and Sober Hall Avenue and observed vehicle/pedestrian/cycle movements on route.

. Pedestrian movements were observed approaching Roundhill Avenue from the recently installed footway which is located between Blair Avenue & St David’s Grove.

. Pedestrian movements were observed approaching Roundhill Avenue from the pedestrian/cycleway which is located between Pembroke Drive & Sober Hall Avenue.

. Pedestrian and speed survey have been requested/scheduled on Roundhill Avenue.

A meeting of the Eastern Area Transport Strategy Steering Group is scheduled to take place on Thursday 11th October 2012. A report back will be provided in due course

116.12-13 CHRISTMAS TREE, INGLEBY BARWICK.

Councillor Jean Kirby advised that the order for the Christmas Tree was placed with Turnock Lighting and Electrical Products who are currently producing the tree. An order has also been placed with S.B.C. for all ground works/base works/electrical works. It was noted that a quotation has been received from Richardson Moving and Storage for storage of the Tree. The storage charge per week is £12.00 incl VAT plus 60p per £1,000 of value per week for insurance liability

Chairman......

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The cost for collection from storage, erection and dismantling per year will be £ 412.50. S.B.C. will be providing the fencing. Risk Assessment and Inspection were referred to.

IT WAS RESOLVED that the Town Council is in agreement with Richardson's Moving and Storage quotation for storage of the Tree. Councillor Kirby to confirm with Richardson's accordingly.

IT WAS RESOLVED that the Clerk contact Zurich Insurance to ascertain the cost involved regarding all risks and also the Public Liability in respect of the Christmas Tree.

117.12-13 WAR MEMORIAL, INGLEBY BARWICK.

The Chairman, Councillor Gillian Corr provided an update on the proposed War Memorial.

Councillor Corr advised that she had received notification that the costings for the project now looked more likely to be in the region of £ 9,000 due to the nature of the works involved.

A general discussion took place and various comments were raised.

Reference was made to the proposed £ 2,000 Community funding from the Seamer Wind Farm Project, however it was noted that this had never been formalised in writing.

IT WAS RESOLVED that the Town Council are in agreement to pursue the War Memorial project. Additional funding to be either re-allocated from existing Reserves, or if required an amount set aside in the budget for 2013/2014 to meet the shortfall.

It was anticipated that the Memorial be in place for Spring 2013.

118.12-13 THORNABY WOODS, PROPOSED FOOTBRIDGE LOCATION.

A location map was provided.

IT WAS RESOLVED that the information be noted.

IT WAS RESOLVED that the Clerk request an up to date map of the Ingleby Barwick Circular Trail.

Chairman......

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119.12-13 FINANCE:

(a) Town Council Current Balance Sheet.

The Town Council's accounts at 10th October 2012 show a balance of £ 158,345.96.

(b) Accounts due for Payment.

IT WAS RESOLVED that the schedule of payments to date be noted and approved. A copy to be held on the Town Council file.

IT WAS RESOLVED that the Town Council approves the list of accounts due for payment. A copy to be held on the Town Council file.

(c) Authority to pay Teesside Pension Fund by BACS.

IT WAS RESOLVED that the Town Council is in agreement to pay Teesside Pension Fund by BACS.

(d) Authority to Pay the Listed Accounts by Direct Debit and Standing Order where relevant.

IT WAS RESOLVED that the Town Council is in agreement to pay the listed accounts by direct debit and standing order where relevant.

(e) External Audit Report - Annual Return.

The Clerk advised that BDO have now completed the external audit of Ingleby Barwick Town Council accounts for the financial year 2011/2012.

The documentation received includes the following:

. Fee Note: £ 696.00

. Notice of Conclusion of Audit

. Notes in Respect of the Above

. Issues Arising from the Audit:

The comparative figures disclosed in Section 1 of the Annual Return do not agree to the audited Annual Return for the year ended 31st March 2011 by £1 - (these figures were altered after already being approved by BDO)

Chairman......

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Recommendation by External Audit: The Council must ensure in future years that the comparative figures agree to the audited Annual Return of the previous year

. Date selection form for 2012/2013

. Contact Details - Amendments advised by the Clerk, accordingly

. Survey

. Annual Return

The Annual Return was presented to the Town Council now that the audit opinion has been given.

IT WAS RESOLVED that the Annual Return is Approved and Accepted by Ingleby Barwick Town Council.

The annual return and notice of conclusion of audit to be displayed accordingly.

120.12-13 PLANNING APPLICATIONS MONTH ENDING SEPTEMBER 2012.

It was noted that the Clerk had circulated to Members the list of planning applications registered with S.B.C. for the month of September 2012.

As per the Town Council's Standing Orders the applications have been considered by the Planning Advisory Group and under delegated authority the Clerk has submitted comments to S.B.C. accordingly.

All large or contentious planning applications are considered at a meeting of the Town Council.

The Clerk has also circulated the list of delegated decisions made during the month of September 2012.

IT WAS RESOLVED that the planning applications be noted.

IT WAS RESOLVED that the Town Council confirms its approval of the current format of which planning applications are reported back to the Council.

Chairman......

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121.12-13 CORRESPONDENCE.

There was no further correspondence to consider at this meeting.

The Chairman thanked everyone for their attendance and closed the meeting.

Chairman…………………………… Clerk………………………………

Date……………………………… Date………………………………..

MINUTES

OF THE

MEETING

OF

INGLEBY BARWICK TOWN COUNCIL

HELD ON

WEDNESDAY 21ST NOVEMBER 2012

AT

INGLEBY BARWICK COMMUNITY HALL HARESFIELD WAY INGLEBY BARWICK

PREPARED BY PAULA M. HALL CLERK TO THE TOWN COUNCIL

Page 1 of 15

INGLEBY BARWICK TOWN COUNCIL

Minutes of the MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 21st November 2012 at 7.00 p.m.

PRESENT: Chairman/Town Mayor: Councillor Gillian Corr.

Councillors: Tom Bowman, Gary Corr, Linda Dixon, Philip English, Jean Kirby, Megan Patterson and Ross Patterson.

OFFICER: Paula M. Hall, Clerk/Responsible Financial Officer.

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Jean Kirby Ingleby Barwick East Ward Councillor Ross Patterson Ingleby Barwick West

PC Katrina Clarke I.B. Neighbourhood Police Team PCSO Rob Gilpin I.B. Neighbourhood Police Team

Helen Dobson I.B. Enforcement Service

27 Members of the public were present at the meeting.

The Chairman Councillor Gillian Corr welcomed all present to the November 2012 Meeting of Ingleby Barwick Town Council.

APOLOGIES FOR ABSENCE.

Apologies for absence were received from or on behalf of Town Councillors David Birdsall, Esther Harrington and Denise Powell.

Apologies were also received from or on behalf of Ward Councillor David Harrington (Ingleby Barwick West).

122.12-13 EMERGENCY ESCAPE PROCEDURE.

The Chairman advised those present of the emergency escape procedure should the fire alarm sound. It was noted that the nearest emergency exit is signed and located in the meeting room.

Chairman......

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123.12-13 NOTICE OF MEETING.

The notice convening the meeting was taken as read.

124.12-13 CASUAL VACANCY

It was noted that Councillor David Woolgrove, having failed throughout six consecutive months to attend any meetings of the Town Council has now ceased to be a Member of the Council.

IT WAS RESOLVED that the Casual Vacancy be declared and advertised accordingly. The Clerk to contact S.B.C.

125.12-13 CODE OF CONDUCT

(a) Adoption of Code of Conduct.

The Clerk referred to the Briefing Note which she had provided to Members with the agenda for the meeting.

The information was noted.

A copy of Stockton-on-Tees Borough Council's (S.B.C.) adopted Code of Conduct was attached, which would need to be adapted to the Town Council.

A copy of the template provided by NALC was also attached which the Clerk had adapted to the Town Council, for consideration.

A general discussion took place.

IT WAS RESOLVED that the Town Council adopt S.B.C.'s Code of Conduct with the appropriate alterations made to meet the Town Council's requirements.

(b) Register of Interest Forms.

The Clerk took receipt of completed 'Register of Interest Forms', which would be forwarded to David Bond, Monitoring Officer at S.B.C.

It was agreed that any outstanding Forms would be forwarded to the Clerk as soon as possible.

A copy of all Forms are held on the Town Council's file.

Chairman......

Page 3 of 15 (c) Declaration of Interests.

All Town Council Members present declared a personal/non prejudicial interest in the following item on the agenda, as the Town Council are custodian trustees of Ingleby Barwick Community Hall:

Agenda item no. 7 - Proposed Youth Cafe, Ingleby Barwick.

Councillor Tom Bowman declared a personal/non prejudicial interest in matters concerning Ingleby Barwick Community Hall as his spouse is treasurer of the Community Hall.

Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at Whinstone Primary School:

Agenda item no. 13 - Free School, Ingleby Barwick.

Councillor Gary Corr declared a personal/non prejudicial interest as his spouse is a Member of S.B.C.

Councillor Gillian Corr declared a personal/non prejudicial interest in the following items:

Agenda item no. 7 - Proposed Youth Cafe, Ingleby Barwick. S.B.C. Ward Councillor.

Agenda item no. 13 - Free School, Ingleby Barwick. School Governor at Myton Park Primary School and Whinstone Primary School.

Agenda Item No. 19 - Planning Applications. Member of S.B.C. Planning Committee. Councillor Corr advised that she would be giving a view based on the information available to date, and that she reserves the right to consider all of the information available at a later date and to take a different decision/have different views if and when S.B.C. planning committee considers any of the applications listed.

Chairman......

Page 4 of 15

Any items involving her role as an S.B.C. Ward Councillor.

Councillor Linda Dixon declared a personal/non prejudicial interest as her spouse is a Member of S.B.C.

Councillor Philip English declared a personal/non prejudicial interest in matters concerning Ingleby Barwick Community Hall as he is a Member of the Community Hall Management Committee.

Councillor Jean Kirby declared a personal/non prejudicial interest in the following items:

Agenda item no. 7 - Proposed Youth Cafe, Ingleby Barwick. S.B.C. Ward Councillor.

Agenda item no. 13 - Free School, Ingleby Barwick. School Governor Myton Park Primary School.

Agenda Item No. 19 - Planning Applications. Member of S.B.C. Planning Committee. Councillor Corr advised that she would be giving a view based on the information available to date, and that she reserves the right to consider all of the information available at a later date and to take a different decision/have different views if and when S.B.C. planning committee considers any of the applications listed.

Any items involving her role as an S.B.C. Ward Councillor.

Member of the Community Hall Management Committee.

Councillor Megan Patterson declared a personal/non prejudicial interest as her father is a Member of S.B.C.

Chairman......

Page 5 of 15

Councillor Ross Patterson declared a personal/non prejudicial interest in the following items:

Agenda item no. 7 - Proposed Youth Cafe, Ingleby Barwick. S.B.C. Ward Councillor.

Agenda item no. 13 - Free School, Ingleby Barwick. Member of BO2SS.

Agenda Item No. 19 - Planning Applications. S.B.C. Ward Councillor.

Any items involving his role as an S.B.C. Ward Councillor.

No further interests were declared.

(d) Protocol for Submitting and Determining Dispensation Applications.

The Clerk had circulated a draft Dispensation Policy and Application Form for consideration by the Town Council.

The information was considered.

IT WAS RESOLVED that the Dispensation Policy and Application Form be adopted by the Town Council.

(e) Procedure for Dealing with Code of Conduct Complaints.

This matter was considered by the Town Council.

IT WAS RESOLVED that any Code of Conduct Complaints be considered by the Town Council at an appropriate meeting, as and when received, and relevant measures taken at that time.

125.12-13 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 10TH OCTOBER 2012. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A TRUE AND ACCURATE RECORD.

IT WAS REOLVED that the minutes be considered at the December 2012 meeting of the Town Council.

Chairman......

Page 6 of 15 ALTERATION TO SEQUENCE OF THE AGENDA.

IT WAS RESOLVED that the following Agenda Items be brought forward for discussion at this point:

Agenda Item No. 8 - Public Participation Agenda Item No. 9 - I.B. Neighbourhood Police Team Agenda Item No. 10 - I.B. Enforcement Service Agenda Item No. 11 - Parking Enforcement

126.12-13 PUBLIC PARTICIPATION.

The Chairman advised that 10 minutes would be allocated for public participation.

The majority of residents at the meeting had attended to discuss the proposed Free School and residential development on land at Little Maltby Farm, the outline planning application for which has now been submitted to S.B.C.

Councillor Ross Patterson gave a detailed explanation on the history of progression of additional secondary school provision, the current project and the work undertaken by BO2SS now named Ingleby Manor Foundation Trust.

It was noted that Ingleby Barwick is in desperate need of a second secondary school to accommodate the needs of its growing population. There are currently in excess of 900 secondary school age children travelling off the estate to schools in the surrounding area on a daily basis, as the current secondary school provision on Ingleby Barwick is inadequate. It was noted that the number of children being bussed off, the costs involved and the safety aspect are all of great concern. The children are also restricted from attending after school activities, as they have to catch buses at the end of the school day or alternatively arrange for their parents to collect them by car later if they wish to attend the after school activities. The provision of an additional secondary school will enable children to walk or cycle to school rather than spending time being bussed or transported by car off the estate. The proposed school will provide much needed community facilities, with the buildings and grounds being available for public use outside of the school day. It was noted that the reason that the new school comes with 350 houses, is that it is not affordable under the current government's school affordability criteria. There is little funding available nationally for schools in the current financial climate.

Chairman......

Page 7 of 15

The school will save S.B.C. £150k per year in transport charges as 500 less children will leave Ingleby Barwick as they will not need to be bussed to Conyers and Egglescliffe. The accompanying houses are not ideal (and were not the focus of the free school bid), but there is no option given the affordability criteria for the school. The 350 houses will only produce 90 secondary school age children at any one point, once fully complete, so the net gain will be 510 secondary school places and 120 6th form places, which are desperately needed in Ingleby Barwick.

A general discussion took place and various comments were received from residents.

The main concerns raised included the following:

 Issues with limited advertisement of the planning application

 Development on designated 'green wedge'

 Additional 350 dwellings

 Possible future further development of the 'green wedge'

 Traffic and parking issues

The Chairman thanked the residents for their attendance and the points raised.

The majority of residents left the meeting at this point.

Reference was made to Ingleby Barwick Circular Trail/Thornaby Woods in respect of the final agreed location. It was questioned as to whether S.B.C. could provide a plan of the route to the resident present who lives in the vicinity of the Trail.

IT WAS RESOLVED that the Town Council refer the matter to S.B.C.

No further matters were raised.

127.12-13 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM.

The Chairman welcomed PC Clarke and PCSO Gilpin and invited them to address the meeting.

PC Clarke introduced PCSO Gilpin who was a new member of the Neighbourhood Police Team.

Chairman......

Page 8 of 15

It was also noted that Sgt Stoddart had recently joined the Team.

PC Clarke advised that from 1st October to 31st October 2012, there had been 31 Anti Social Behaviour (ASB) reports issued. There had been a high incidence of eggs being thrown on 30th October. During the month there had been 9 burglaries - 2 house, 2 shed and 5 garages. Four people from out of the area were arrested and two have been charged. There were 38 incidents of ASB of which 8 were at Tesco, Tesco garage and Myton subway, 1 at Beckfields, 13 at Lowfields, 4 at Hillbrook and the remaining 12 at various locations. There were 7 thefts of which 2 were drive offs, 2 shoplifting and the remainder believed to be scrap metal collectors. There have been 5 incidents of criminal damage, although none occurred over the 30th and 31st October. It was noted that the Police have been running operation Hurricane since 26th October whereby a letter is sent home to the parents of each child stopped as part of a group causing low level ASB. 3 children are on ABC contracts and further youths have been interviewed by the ASB Team. 3 youths have been interviewed for public order offences at Hillbrook Crescent and are likely to receive juvenile reprimand. Following concerns raised by Ward Councillors about traffic problems on Roundhill, the area is being looked at. Reference was made to the Community Speed Watch initiative which is a great opportunity for publicity and a chance to get volunteers on side. Reference was made to the visual audit undertaken at the MUGA which was conducted by Sgt Stoddart and Ward Councillor Harrington.

A general discussion took place and reference was made to the CCTV cameras which are in place at the Teal Arms Public House.

The Chairman thanked PC Clarke and PCSO Gilpin for their attendance and they left the meeting at this point.

128.12-13 INGLEBY BARWICK ENFORCEMENT SERVICE.

The Chairman welcomed Helen Dobson from Enforcement and invited her to address the meeting.

Helen provided Members with a brief verbal update on issues which had been dealt with or were continuing to be dealt with.

Reference was made to the incidence of ASB.

A general discussion took place.

Chairman......

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The Chairman thanked Helen for her attendance and she left the meeting at this point.

129.12-13 PARKING ENFORCEMENT

There was no representative from Parking Enforcement present at the meeting. This matter was deferred.

RETURN TO SEQUENCE OF AGENDA

IT WAS RESOLVED that the meeting return to the sequence of the Agenda.

130.12-13 PROPOSED YOUTH CAFE, INGLEBY BARWICK.

The Chairman referred to the meeting which had taken place prior to the Town Council meeting.

The meeting was attended by Town Councillors, Ward Councillors, members of the Community Hall Management Committee and S.B.C. officers.

The proposed Youth Cafe had been discussed along with the options available. The allocated funding was outlined.

It was noted that the Community Hall Management Committee members present at the meeting had expressed various concerns and were unable to give their support to the current proposal.

A general discussion took place.

IT WAS RESOLVED that the Town Council investigate the legal implications in respect of the matter and whether the terms of the Deed can be changed to allow Ingleby Barwick Town Council to make the final decision on the provision of a Youth Cafe facility at the Community Hall. S.B.C. Legal Department and the Charity Commission to be approached for advice.

131.12-13 MATTERS ARISING FROM THE TOWN COUNCIL MEETING HELD ON 10TH OCTOBER 2012.

IT WAS RESOLVED that any matters arising from the meeting be raised at the Town Council meeting in December 2012.

Chairman......

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132.12-13 PROPOSED FREE SCHOOL, INGLEBY BARWICK.

It was noted that this matter was discussed earlier in the meeting.

133.12-13 INGLEBY BARWICK CIRCULAR TRAIL.

The Clerk reported the update from S.B.C.

It was noted that following concerns raised by residents who live in the vicinity of the Trail, in respect of anti social behaviour, various discussions had taken place, as well as a site visit.

Following these meetings the scheme was revised and the footpath diverted away from the houses. S.B.C. wrote to all residents on Thornwood Avenue advising them of the proposed actions, with an amended plan (copies of which have been circulated to Members). No further correspondence has been received from residents.

Construction of the footpath has commenced within the main body of the wood and is expected to be complete by the end of the financial year.

IT WAS RESOLVED that the information be noted.

134.12-13 EASTERN AREA TRANSPORT STRATEGY.

The Chairman provided a brief report back from the meeting of the Eastern Area Transport Strategy Steering Group which took place on Thursday 11th October 2012.

Reference was made to the site meeting which had taken place on 4th October 2012, the purpose of which was to investigate potential road safety measures on Roundhill Avenue, Ingleby Barwick. This matter is being progressed.

The Chairman was thanked for the information provided.

135.12-13 CHRISTMAS TREE, INGLEBY BARWICK.

It was noted that the base works are now complete.

The Christmas Tree has been delivered and is due to be erected by S.B.C. week commencing 26th November 2012, with the lights turned on the day after Stockton’s.

Chairman......

Page 11 of 15

The Clerk stated that insurance to cover all risks plus also Public Liability for a period of up to three months through Zurich Insurance is £ 53.00 including insurance premium tax.

IT WAS RESOLVED that the Clerk obtain the insurance cover from Zurich Insurance, accordingly.

Reference was made to the possible requirement for safety checks to the Tree once in place.

Councillor Jean Kirby was thanked for her efforts.

136.12-13 MAYORS SUNDAY SERVICE/COMMEMORATING THE WAR MEMORIAL, INGLEBY BARWICK.

The Chairman provided an update on the War Memorial project which is progressing well.

It was suggested that the Mayors Sunday Service be held in February or March 2013. This could be combined with Commemorating the War Memorial. Details would need to be confirmed.

Given the location of the War Memorial it was suggested that a joint service be conducted in St. Therese of Lisieux RC Primary School on Lamb Lane.

IT WAS RESOLVED that the Town Council progress the matter.

The Chairman, Councillor Corr was thanked for her efforts.

Reference was made to the proposed £ 2,000 Community funding from the Seamer Wind Farm Project.

IT WAS RESOLVED that the Town Council contact Infinis, who have taken over the Wind Farm, to ascertain when the funding would become available.

137.12-13 FINANCE:

(a) Town Council Current Balance Sheet.

The Town Council's accounts at 21st November 2012 show a balance of £ 136,090.02.

Chairman......

Page 12 of 15

(b) Accounts due for Payment.

The following direct debits have been collected:

November 2012 - £ 20.42 Orange Broadband - £ 13.21 PC cover - £ 1.96 Monitor cover

IT WAS RESOLVED that the Town Council confirms its approval of the direct debits paid.

The Clerk reported that the following Accounts have already been paid:

Konica Minolta £ 83.12 BT Telephone bill £ 111.39

IT WAS RESOLVED that the Town Council confirms its approval of the accounts paid.

The following direct debits are due to be collected:

December 2012 - £ 20.42 Orange Broadband - £ 13.21 PC cover - £ 1.96 Monitor cover

IT WAS RESOLVED that the Town Council confirms its approval of the direct debits to be paid.

IT WAS RESOLVED that the Town Council approves the following accounts for payment:

Paula M. Hall – Remuneration November 2012 Paula M. Hall - Tax and N.I. Contribution November 2012

Mouchel Business Services Local Government Pension Scheme – Clerk And Employer Contribution November 2012

Paula M. Hall – Remuneration December 2012 Paula M. Hall - Tax and N.I. Contribution December 2012

Chairman......

Page 13 of 15

Mouchel Business Services Local Government Pension Scheme – Clerk And Employer Contribution December 2012

S.B.C. I.B. Enforcement Quarter 3 £ 13,881.30

Robinson's Office Rent £ 250.00

I.B. Community Hall £ 17.50

(c) Requests for Financial Assistance.

1st Ingleby Barwick Brownies

The Town Council considered the request and the information provided.

IT WAS RESOLVED that the Town Council is in agreement to allocate a grant for the sum of £ 200, using its Powers under S137 of the Local Government Act 1972.

3rd Ingleby Barwick Brownies

The Town Council considered the request and the information provided.

IT WAS RESOLVED that the Town Council is in agreement to allocate a grant for the sum of £ 200, using its Powers under S137 of the Local Government Act 1972.

2nd Ingleby Barwick Guides

The Town Council considered the request and the information provided.

IT WAS RESOLVED that the Town Council is in agreement to allocate a grant for the sum of £ 200, using its Powers under S137 of the Local Government Act 1972.

TIBS Under 10’s Football Club

The Town Council considered the request and the information provided.

IT WAS RESOLVED that the request be declined.

Chairman......

Page 14 of 15

St John Ambulance, Ingleby Barwick Cadets

The Town Council considered the request for additional funding and the Information provided.

IT WAS RESOLVED that the request be declined.

138.12-13 PLANNING APPLICATIONS.

It was noted that the Clerk had circulated to Members the list of planning applications registered with S.B.C. for the month of October 2012.

As per the Town Council's Standing Orders the applications have been considered by the Planning Advisory Group and under delegated authority the Clerk has submitted comments to S.B.C. accordingly.

All large or contentious planning applications are considered at a meeting of the Town Council.

IT WAS RESOLVED that the Town Council confirms its approval of the comments submitted.

The Clerk had also circulated the list of delegated decisions made during the month of October 2012.

IT WAS RESOLVED that the decisions be noted.

(c) Planning Application No. 12/2517/OUT Proposal: Outline Application for the Erection of Ingleby Manor Free School and Sixth Form and Residential Development (350 Dwellings) Including Means of Access. Location: Land at Low Lane, High Leven, Yarm.

The Town Council considered all of the information and plans provided in respect of planning application no. 12/2517/OUT.

A general discussion took place.

The application was put to the vote.

Councillors Gillian Corr, Jean Kirby and Ross Patterson referred to their declaration of interests and did not take part in the vote.

The majority vote was in favour of the application.

Chairman......

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IT WAS RESOLVED that the Town Council is in support of the application. The Clerk to submit the Town Council's comments to S.B.C. accordingly.

139.12-13 COMMUNITY COMMUNICATION.

The following items to be included in the next article:

. Casual Vacancy

. Christmas Tree

. Planning Application 12/2517/OUT

It was agreed that the Town Council publicise the Community Speed Watch initiative.

140.12-13 CORRESPONDENCE.

There was no further correspondence to consider at this meeting.

141.12-13 ITEMS FOR THE AGENDA.

The following items to be included on the agenda for the December 2012 meeting:

. Proposed Youth Cafe

. Free School

DATE OF THE NEXT MEETING OF THE TOWN COUNCIL.

The next meeting of the Town Council is scheduled to take place on Wednesday 19th December 2012 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick commencing at 7.00 p.m.

The Chairman thanked everyone for their attendance and closed the meeting.

Chairman…………………………… Clerk………………………………

Date……………………………… Date………………………………..

MINUTES

OF THE

MEETING

OF

INGLEBY BARWICK TOWN COUNCIL

HELD ON

WEDNESDAY 19TH DECEMBER 2012

AT

INGLEBY BARWICK COMMUNITY HALL HARESFIELD WAY INGLEBY BARWICK

PREPARED BY PAULA M. HALL CLERK TO THE TOWN COUNCIL

Page 1 of 11

INGLEBY BARWICK TOWN COUNCIL

Minutes of the MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 19th December 2012 at 7.00 p.m.

PRESENT: Chairman/Town Mayor: Councillor Gillian Corr.

Councillors: Tom Bowman, Gary Corr, Megan Patterson, Ross Patterson and Denise Powell.

OFFICER: Paula M. Hall, Clerk/Responsible Financial Officer.

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Ross Patterson Ingleby Barwick West

PC Katrina Clarke I.B. Neighbourhood Police Team PCSO Rob Gilpin I.B. Neighbourhood Police Team

Helen Dobson I.B. Enforcement Service

3 Members of the public were present at the meeting.

The Chairman Councillor Gillian Corr welcomed all present to the December 2012 Meeting of Ingleby Barwick Town Council.

APOLOGIES FOR ABSENCE.

Apologies for absence were received from or on behalf of Town Councillors David Birdsall, Linda Dixon, Philip English, Esther Harrington and Jean Kirby.

Apologies were also received from or on behalf of Ward Councillors David Harrington and Ken Dixon (Ingleby Barwick West).

142.12-13 EMERGENCY ESCAPE PROCEDURE.

The Chairman advised those present of the emergency escape procedure should the fire alarm sound. It was noted that the nearest emergency exit is signed and located in the meeting room.

143.12-13 NOTICE OF MEETING.

The notice convening the meeting was taken as read.

Chairman......

Page 2 of 11

144.12-13 CASUAL VACANCY

The Clerk reported receipt of notification from Stockton-on-Tees Borough Council (S.B.C.) that further to the Notice of Vacancy no request for an election has been received. In accordance with Rule 5(4) of the Local Elections (Parishes and Communities) Rules 2006, the vacancy must now be filled by the Town Council by co-option as soon as practicable.

IT WAS RESOLVED that the Vacancy be advertised from Monday 7th January 2013 for a period of four weeks, with the view to co-option taking place at the Town Council meeting scheduled to take place on Wednesday 20th February 2013.

145.12-13 CODE OF CONDUCT

(a) Code of Conduct.

The Clerk advised that she had provided Members with a copy of the amended Code of Conduct with the agenda for the meeting.

IT WAS RESOLVED that the Town Council approves the amendments.

(b) Declaration of Interests.

All Town Council Members present declared a personal/non prejudicial interest in the following item on the agenda, as the Town Council are custodian trustees of Ingleby Barwick Community Hall:

Agenda item no. 12 - Proposed Youth Cafe, Ingleby Barwick.

Councillor Tom Bowman declared a personal/non prejudicial interest in matters concerning Ingleby Barwick Community Hall as his spouse is treasurer of the Community Hall.

Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at Whinstone Primary School:

Agenda item no. 13 - Free School, Ingleby Barwick.

Councillor Gary Corr declared a personal/non prejudicial interest as his spouse is a Member of S.B.C.

Chairman......

Page 3 of 11

Councillor Gillian Corr declared a personal/non prejudicial interest in the following items:

Agenda item no. 12 - Proposed Youth Cafe, Ingleby Barwick. S.B.C. Ward Councillor.

Agenda item no. 13 - Free School, Ingleby Barwick. School Governor at Myton Park Primary School and Whinstone Primary School.

Agenda Item No. 19 - Planning Applications. Member of S.B.C. Planning Committee. Councillor Corr advised that she would be giving a view based on the information available to date, and that she reserves the right to consider all of the information available at a later date and to take a different decision/have different views if and when S.B.C. planning committee considers any of the applications listed.

Any items involving her role as an S.B.C. Ward Councillor.

Councillor Megan Patterson declared a personal/non prejudicial interest as her father is a Member of S.B.C.

Councillor Ross Patterson declared a personal/non prejudicial interest in the following items:

Agenda item no. 12 - Proposed Youth Cafe, Ingleby Barwick. S.B.C. Ward Councillor.

Agenda item no. 13 - Free School, Ingleby Barwick. Member of BO2SS.

Agenda Item No. 19 - Planning Applications. S.B.C. Ward Councillor.

Chairman......

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Any items involving his role as an S.B.C. Ward Councillor.

Councillor Denise Powell declared a personal/non prejudicial interest in matters concerning Ingleby Barwick Community Hall as she is a Member of the Community Hall Management Committee.

No further interests were declared.

146.12-13 MINUTES OF THE MEETINGS OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 10TH OCTOBER AND 21ST NOVEMBER 2012. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A TRUE AND ACCURATE RECORD.

The Minutes of the Meeting held on 10th October 2012 were considered.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record; the Chairman to sign the minutes of the meeting, accordingly.

The Minutes of the Meeting held on 21st November 2012 were considered.

In respect of minute number 130.12-13 Proposed Youth Cafe, Ingleby Barwick, it was requested that the following text be added:

It was stated that the Management Committee's concerns had been taken into account as far as reasonably possible with the view to reaching a favourable outcome, the preferred option now being Option 2.

IT WAS RESOLVED that the text be added to the minutes, accordingly.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record; the Chairman to sign the minutes of the meeting, accordingly.

147.12-13 PUBLIC PARTICIPATION.

The Chairman advised that 10 minutes would be allocated for public participation.

No matters were raised.

Chairman......

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148.12-13 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM.

The Chairman welcomed PC Clarke and PCSO Gilpin and invited them to address the meeting.

PC Clarke outlined the Report on incidents which had taken place during the period 1st November to 30th November 2012, a copy of which was provided for the Town Council file.

A general discussion took place and various matters were raised which included amongst other issues the general congregation of youths at the local shopping centres etc.

PC Clarke and PCSO Gilpin were thanked for the information provided.

149.12-13 INGLEBY BARWICK ENFORCEMENT SERVICE.

The Chairman welcomed Helen Dobson from Enforcement and invited her to address the meeting.

Reference was made to the detailed Ingleby Barwick Performance Report which had been provided by S.B.C. Neighbourhood Enforcement Service. The Report covers the period 1st October to 15th December 2012.

A copy of the Report had been circulated to Members for their observation prior to the meeting.

A general discussion took place and various matters were raised.

Reference was made to the damaged sign on Barwick Lane which needs reinstating. Councillor Ross Paterson advised that he would report the matter to S.B.C.

Helen was thanked for the information provided.

PC Clarke, PCSO Gilpin and Helen Dobson were thanked for their attendance and they left the meeting at this point.

150.12-13 PARKING ENFORCEMENT

There was no representative from Parking Enforcement present at the meeting.

Chairman......

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151.12-13 MATTERS ARISING FROM THE TOWN COUNCIL MEETINGS HELD ON 10TH OCTOBER 2012 AND 21ST NOVEMBER 2012.

Minute Reference 126.12-13 The Clerk advised that S.B.C. have provided the resident with an up to date plan of the route of the proposed footpath in respect of Ingleby Barwick Circular Trail/Thornaby Wood.

Minute Reference 136.12-13 The Clerk advised that Infinis have provided a copy of the payment calculations in respect of Seamer Wind Farm Community Fund, a copy of which is held on the Town Council file. It was noted that the first payment of £ 295.89 is due to be paid on 2nd January 2013 into the Town Council's Community Account No.2.

A general discussion took place and reference was made to Primary School zones.

152.12-13 PROPOSED YOUTH CAFE, INGLEBY BARWICK.

It was noted that S.B.C. Legal Department and the Charity Commission have been approached for advice on the matter. Information is awaited.

153.12-13 PROPOSED FREE SCHOOL, INGLEBY BARWICK.

It is anticipated that the outline planning application for the erection of Ingleby Manor Free School and Sixth Form and residential development will be considered by S.B.C. Planning Committee on Wednesday 16th January 2013.

Reference was made to the 'enabling' residential development.

A general discussion took place and various comments were raised.

154.12-13 CHRISTMAS TREE, INGLEBY BARWICK.

A general discussion took place and it was confirmed that S.B.C. had agreed to inspect the tree on a weekly basis which would fulfil insurance requirements.

Reference was made to the height of the temporary fencing which had been erected around the perimeter of the tree.

It was suggested that a planter be placed at the location, when the tree is dismantled and put into storage.

Chairman......

Page 7 of 11

IT WAS RESOLVED that the Town Council pursue the provision of a planter at the location with S.B.C.

155.12-13 PROJECTS 2013/2014.

Proposed Community Centre, The Rings, Ingleby Barwick.

Development of The Rings, Ingleby Barwick was raised and reference was made to the proposed site for a Community Centre.

It was suggested that this be pursued by the Town Council.

Reference was made to the facilities which could be provided and the funding opportunities available.

A general discussion took place and various comments were raised.

IT WAS RESOLVED that this matter be put on the agenda for formal consideration by the Town Council at its meeting in January 2013.

Ingleby Barwick Circular Trail

Reference was made to Ingleby Barwick Circular Trail.

It was noted that S.B.C. Officers are currently applying for funds from the Forestry Commission through their Woodland Improvement Scheme towards the footpath improvements along the Eastern side of Ingleby Barwick Circular Trail, the two sections being Ingleby Wood and Hollybush Plantation.

If the applications are successful this would provide 80% of the funding required to meet the project costs. There would however, still be 20% of the funding required still to be found to complete the two sections, which amounts to £ 12,950.

It was noted that the project would provide all year round access from Thornaby Woods down to Windmill Way, Ingleby Barwick.

The Town Council considered the information provided.

IT WAS RESOLVED that the Town Council is in agreement to provide funding of £ 10,000 towards the project. Allocation of the funding to be considered by the Town Council at its meeting in January 2013 when setting the budget for 2013/2014.

Chairman......

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A general discussion took place regarding progression of projects and reference was made to Ingleby Barwick Christmas Tree and the War Memorial.

156.12-13 TOWN COUNCIL ADMINISTRATION.

A discussion took place regarding the Town Council's general administration requirements and various comments were raised.

Reference was made to archiving documents which the Town Council no longer needs to access but are required to keep indefinitely.

It was noted that Teesside Archives provide an archiving service to local Councils.

Reference was also made to shredding information which is no longer required, which has built up over the years and is becoming a problem to store.

IT WAS RESOLVED that the Clerk contact Teesside Archives regarding archiving documents and obtain advice from S.B.C. regarding shredding.

IT WAS RESOLVED that the Town Council progress matters regarding administration requirements and advice be sought from S.B.C.

157.12-13 PARISH COUNCIL LIAISON FORUM, 18TH DECEMBER 2012.

It was noted that the meeting had been cancelled.

158.12-13 FINANCE:

(a) Town Council Current Balance Sheet.

The Town Council's accounts at 19th December 2012 show a balance of £ 108,561.64.

(b) Accounts due for Payment.

The following direct debits have been collected:

December 2012 - £ 20.42 Orange Broadband - £ 13.21 PC cover - £ 1.96 Monitor cover

Chairman......

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IT WAS RESOLVED that the Town Council confirms its approval of the direct debits paid.

The Clerk reported that the following Accounts have already been paid:

Turnock Lighting, Christmas Tree (Incl. VAT) £ 7,200.00

S.B.C. Payment for Christmas Tree Base (Incl. VAT) £ 9,473.23

George Robinson Rent for Office due 5th January 2013 £ 250.00

IT WAS RESOLVED that the Town Council confirms its approval of the accounts paid.

The following direct debits are due to be collected:

January 2013 - £ 20.42 Orange Broadband - £ 13.21 PC cover - £ 1.96 Monitor cover

IT WAS RESOLVED that the Town Council confirms its approval of the direct debits to be paid.

IT WAS RESOLVED that the Town Council approves the following accounts for payment:

Paula M. Hall – Remuneration January 2013 Paula M. Hall - Tax and N.I. Contribution January 2013

Mouchel Business Services Local Government Pension Scheme – Clerk And Employer Contribution January 2013

Ingleby Barwick Community Hall Use of Hall November 2012 £ 26.25

Robinson's Office Rent for Office due 5th February 2013 £ 250.00

(c) Precept 2013/2014.

IT WAS RESOLVED that the budget/precept for 2013/2014 be considered at the Town Council meeting scheduled to take place in January 2013.

Chairman......

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159.12-13 PLANNING APPLICATIONS.

(a) Planning Applications - Registered with S.B.C. month ending November 2012.

It was noted that the Clerk had circulated to Members the list of planning applications registered with S.B.C. for the month of November 2012.

As per the Town Council's Standing Orders the applications have been considered by the Planning Advisory Group and under delegated authority the Clerk has submitted comments to S.B.C. accordingly.

All large or contentious planning applications are considered at a meeting of the Town Council.

IT WAS RESOLVED that the Town Council confirms its approval of the comments submitted.

(b) Planning Applications - S.B.C. Delegated Decisions month ending November 2012.

The Clerk had also circulated the list of delegated decisions made during the month of November 2012.

IT WAS RESOLVED that the decisions be noted.

160.12-13 COMMUNITY COMMUNICATION.

The following items to be included in the next article:

. Notice of Vacancy on Town Council

. Ingleby Barwick Circular Trail

. Vehicles being left unattended whilst defrosting

. Community Speedwatch

161.12-13 CORRESPONDENCE.

There was no further correspondence to consider at this meeting.

Chairman......

Page 11 of 11

162.12-13 ITEMS FOR THE AGENDA.

The following items to be included on the agenda for the January 2013 meeting:

. Budget/Precept 2013/2014

. Proposed Youth Cafe - Update

. Proposed Community Centre, The Rings

. Town Council Administration

163.12-13 DATE OF THE NEXT MEETING OF THE TOWN COUNCIL.

The next meeting of the Town Council is scheduled to take place on Wednesday 30th January 2013 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick commencing at 7.00 p.m.

There will be no meeting on 3rd Wednesday, 16th January 2013.

Under the Public Bodies (Admission to Meetings) Act 1960, the public and representatives of the press be excluded from the meeting during the consideration of the following item of business because of the confidential nature of the business to be transacted.

164.12-13 DATA PROTECTION.

This matter was discussed.

The Chairman thanked everyone for their attendance and wished everyone a Happy Christmas and Best Wishes for 2013.

The Chairman closed the meeting.

Chairman…………………………… Clerk………………………………

Date……………………………… Date………………………………..

MINUTES

OF THE

MEETING

OF

INGLEBY BARWICK TOWN COUNCIL

HELD ON

WEDNESDAY 30TH JANUARY 2013

AT

INGLEBY BARWICK COMMUNITY HALL HARESFIELD WAY INGLEBY BARWICK

PREPARED BY PAULA M. HALL CLERK TO THE TOWN COUNCIL

Page 1 of 14

INGLEBY BARWICK TOWN COUNCIL

Minutes of the MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 30th January 2013 at 7.00 p.m.

PRESENT: Chairman/Town Mayor: Councillor Gillian Corr.

Councillors: David Birdsall, Tom Bowman, Gary Corr, Linda Dixon, Philip English, Jean Kirby, Megan Patterson, Ross Patterson and Denise Powell.

OFFICER: Paula M. Hall, Clerk/Responsible Financial Officer.

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Jean Kirby Ingleby Barwick East Ward Councillor Ross Patterson Ingleby Barwick West

2 Members of the public were present at the meeting.

The Chairman Councillor Gillian Corr welcomed all present to the January 2013 Meeting of Ingleby Barwick Town Council.

APOLOGIES FOR ABSENCE.

Apologies for absence were received from or on behalf of Town Councillor Esther Harrington.

Provisional apologies have been submitted on behalf of Town Councillor Esther Harrington in advance of the Town Council meetings in February and March 2013. The Chairman gave a brief outline of the special circumstances.

IT WAS RESOLVED that the Town Council is in agreement to accept the apologies submitted by Town Councillor Esther Harrington and a dispensation be granted in respect of her non attendance at meetings since 10th October 2012 given the special circumstances. The six consecutive month rule of non attendance of meetings will therefore not be invoked.

Apologies were also received from or on behalf of Ward Councillor David Harrington (Ingleby Barwick West).

165.12-13 EMERGENCY ESCAPE PROCEDURE.

The Chairman advised those present of the emergency escape procedure should the fire alarm sound. It was noted that the nearest emergency exit is signed and located in the meeting room.

Chairman......

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166.12-13 NOTICE OF MEETING.

The notice convening the meeting was taken as read.

167.12-13 CODE OF CONDUCT

(a) To give consideration to the Town Council granting a Dispensation to all Councillors in respect of agenda item no. 17(c) Budget/Precept 2013/2014, to enable them to participate in the discussion of, and the voting on, the Council's budget/precept for this year and the two years thereafter.

The matter was considered.

IT WAS RESOLVED that the Town Council grant a dispensation to all Town Councillors to allow them to participate in discussion of, and vote on, any matter relating to the setting of a budget/precept during their term of office ending May 2015.

(b) Declaration of Interests.

All Town Council Members present declared a personal/non prejudicial interest in the following item on the agenda, as the Town Council are custodian trustees of Ingleby Barwick Community Hall:

Agenda item no. 12 - Proposed Youth Cafe, Ingleby Barwick.

Councillor Tom Bowman declared a personal/non prejudicial interest in matters concerning Ingleby Barwick Community Hall as his spouse is treasurer of the Community Hall.

Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at Whinstone Primary School:

Agenda item no. 11 - Free School, Ingleby Barwick.

Councillor Gary Corr declared a personal/non prejudicial interest as his spouse is a Member of Stockton-on-Tees Borough Council (S.B.C.).

Chairman......

Page 3 of 14

Councillor Gillian Corr declared a personal/non prejudicial interest in the following items:

Agenda item no. 11 - Free School, Ingleby Barwick. School Governor at Myton Park Primary School and Whinstone Primary School. Member of S.B.C. Planning Committee.

Agenda item no. 12 - Proposed Youth Cafe, Ingleby Barwick. S.B.C. Ward Councillor.

Agenda Item No. 18 - Planning Applications. Member of S.B.C. Planning Committee. Councillor Corr advised that she would be giving a view based on the information available to date, and that she reserves the right to consider all of the information available at a later date and to take a different decision/have different views if and when S.B.C. planning committee considers any of the applications listed.

Any items involving her role as an S.B.C. Ward Councillor.

Councillor Linda Dixon declared a personal/non prejudicial interest as her spouse is a Member of S.B.C.

Councillor Philip English declared a personal/non prejudicial interest in matters concerning Ingleby Barwick Community Hall as he is a Member of the Community Hall Management Committee.

Councillor Jean Kirby declared a personal/non prejudicial interest in the following items:

Agenda item no. 11 - Free School, Ingleby Barwick. School Governor at Myton Park Primary School. Member of S.B.C. Planning Committee.

Chairman......

Page 4 of 14

Agenda item no. 12 - Proposed Youth Cafe, Ingleby Barwick. S.B.C. Ward Councillor.

Agenda Item No. 18 - Planning Applications. Member of S.B.C. Planning Committee. Councillor Corr advised that she would be giving a view based on the information available to date, and that she reserves the right to consider all of the information available at a later date and to take a different decision/have different views if and when S.B.C. planning committee considers any of the applications listed.

Any items involving her role as an S.B.C. Ward Councillor.

Councillor Megan Patterson declared a personal/non prejudicial interest as her father is a Member of S.B.C.

Councillor Ross Patterson declared a personal/non prejudicial interest in the following items:

Agenda item no. 11 - Free School, Ingleby Barwick. Member of BO2SS.

Agenda item no. 12 - Proposed Youth Cafe, Ingleby Barwick. S.B.C. Ward Councillor.

Agenda Item No. 18 - Planning Applications. S.B.C. Ward Councillor.

Any items involving his role as an S.B.C. Ward Councillor.

Councillor Denise Powell declared a personal/non prejudicial interest in matters concerning Ingleby Barwick Community Hall as she is a Member of the Community Hall Management Committee.

No further interests were declared.

Chairman......

Page 5 of 14

168.12-13 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 19TH DECEMBER 2012. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A TRUE AND ACCURATE RECORD.

The Minutes of the Meeting held on 19th December 2012 were considered.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record; the Chairman to sign the minutes of the meeting, accordingly.

169.12-13 PUBLIC PARTICIPATION.

The Chairman advised that 10 minutes would be allocated for public participation.

Reference was made to the withdrawal of the No. 17 bus service which no longer serves Ingleby Barwick. To replace the lost link the No. 15 bus service has now been extended to cover Ingleby Barwick. Also, it was questioned as to what provision would be made to get from Ingleby Barwick to the proposed new Hospital at Wynyard, by public transport, when the North Tees and Hartlepool Hospitals are closed.

A general discussion took place and various comments were raised.

170.12-13 INGLEBY BARWICK ENFORCEMENT SERVICE.

There was no representative from Enforcement present at the meeting.

171.12-13 MATTERS ARISING FROM THE TOWN COUNCIL MEETING HELD ON 19TH DECEMBER 2012.

Minute Reference 144.12-13 It was noted that the 'casual vacancy' has been advertised. The Town Council will give consideration to co-option to fill the vacancy at its meeting which is scheduled to take place on Wednesday 20th February 2013.

Minute Reference 154.12-13 The suggestion of a planter of some description being provided at the Christmas Tree location whilst the tree is not in place, is currently being pursued with S.B.C.

Chairman......

Page 6 of 14

172.12-13 PLANNING APPLICATIONS ADVISORY GROUP.

A general discussion took place regarding nomination of a replacement Member to the Planning Applications Advisory Group.

IT WAS RESOLVED that Councillor Ross Patterson replace Councillor Esther Harrington on the Group.

173.12-13 TOWN COUNCIL ADMINISTRATION AND CiLCA - CERTIFICATE IN LOCAL COUNCIL ADMINISTRATION.

A discussion took place regarding the Town Council's general administration requirements and various comments were raised.

It was noted that S.B.C. were unable to provide advice on the matter.

The Clerk advised that Teesside Archives in Middlesbrough have confirmed that they store local council documents which are required to be kept indefinitely, at no cost.

In respect of shredding, S.B.C. use a private firm that collects confidential waste throughout the authority, from all of their various outlets. The firm they use is called M&L Destruction.

A quotation has been requested.

A quotation has also been received from Great North Air Ambulance Service Trading Co. Ltd., 100% proceeds of which all go to the Charity. The cost is £ 5.00 plus VAT per 25kg bag.

IT WAS RESOLVED that the matter be considered when the quotation has been received from M & L Destruction.

The Clerk referred to the Briefing Note which she had prepared in respect of the Certificate in Local Council Administration (CiLCA).

The criteria which is to be met to achieve the qualification was outlined.

Members considered the information provided and various comments were raised.

IT WAS RESOLVED that the qualification not be progressed at this point in time and the matter to be reconsidered by the Town Council in June/July 2013.

Chairman......

Page 7 of 14

174.12-13 FREE SCHOOL, INGLEBY BARWICK.

Councillors Gillian Corr, Jean Kirby and Ross Patterson referred to their declaration of interests made earlier in the meeting.

Councillor Gillian Corr advised that she is a Member of S.B.C. Planning Committee and would be attending the Planning meeting on 5th February 2013 when the application is to be considered.

Councillor Jean Kirby advised that she is a member of S.B.C. Planning Committee however she would not be attending the meeting on 5th February 2013.

Both Councillor Corr and Councillor Kirby did not express any opinion and reserved the right to consider all of the information available to date and take a view when S.B.C. Planning Committee considers the application.

It was noted that the outline application for planning permission for the new school together with a housing development was considered by the Town Council at its meeting on 21st November 2012 and comments have been submitted to S.B.C.

It was noted that this item was for information only.

It was confirmed that the application is to be considered by S.B.C. Planning Committee on Tuesday 5th February 2013 and Officers are recommending refusal.

Councillor Ross Patterson gave a detailed explanation on the history of progression of additional secondary school provision, the current project and the work undertaken by BO2SS now named Ingleby Manor Foundation Trust.

A general discussion took place and various comments were raised.

175.12-13 PROPOSED YOUTH CAFE, INGLEBY BARWICK.

No further information to consider to date.

176.12-13 PROPOSED NEW COMMUNITY CENTRE, THE RINGS, INGLEBY BARWICK.

Reference was made to the proposed site for a Community Centre on The Rings, Ingleby Barwick.

Chairman......

Page 8 of 14

A general discussion took place and various comments were raised.

Reference was made to the possibility of the Town Council pursuing the matter and the funding opportunities available.

Reference was also made to the need to generate public interest.

IT WAS RESOLVED that this matter continue to be progressed.

177.12-13 MULTI USE GAMES AREA (MUGA) ADJACENT TO ROMANO PARK, INGLEBY BARWICK - PROVISION OF LIGHTING.

A general discussion took place regarding the suggestion of lighting being provided at the MUGA.

It was noted that the local Police and Enforcement have been consulted on the matter.

Various comments were raised. Reference was made to the type of lighting to be provided, costs to install, running costs, timer system and consultation with nearby residents.

It is anticipated that the cost of the project would be in the region of £ 13,000.

Ward Councillors have earmarked the following funding:

Ingleby Barwick East - £ 3,000 Ingleby Barwick West - £ 5,000

It was requested that the Town Council give consideration to allocating £ 5,000 towards the project.

The Town Council considered the matter.

IT WAS RESOLVED that the Town Council are in agreement to allocate £ 5,000 towards the project in principle, pending receipt of further details.

178.12-13 NOMINATION FOR BUCKINGHAM PALACE GARDEN PARTY 22ND MAY 2013.

It was noted that each year CLCA receives a quota of invitations to a Buckingham Palace Garden Party which is hosted by Her Majesty.

Chairman......

Page 9 of 14

This year Cleveland has been allocated two invitations (1 nominated person who should be accompanied by a guest, either their spouse/partner/companion or a son/daughter over the age of 25) to the event which will take place on Wednesday 22nd May 2013.

CLCA have invited any member council who wishes to do so, to put forward a nomination (plus an accompanying guest) for the invitation. If more than one nomination is received for the invitation all those that are eligible will be placed 'in a hat' and one will be drawn.

Any nominations must be received by 4pm on Wednesday 6th February 2013, at the latest, in order to facilitate the forwarding on of details to NALC.

Councillors Gillian Corr and Philip English were proposed to be considered for nomination by the Town Council.

Both Councillors left the meeting room whilst the matter was put to the vote.

Councillor Philip English received the majority vote.

IT WAS RESOLVED that Councillor Philip English and his spouse be put forward to be nominated to attend the event.

Councillors Gillian Corr and Philip English returned to the meeting room at this point.

179.12-13 INGLEBY BARWICK ENFORCEMENT SERVICE 2013/2014.

The Clerk reported that S.B.C. have advised that Enforcement are proposing to apply a price freeze for 2013/2014, hence providing the same service at the current cost (2012/2013) of £ 46,271.00 per annum.

The Town Council gave consideration to continuation of the Service in 2013/2014.

A general discussion took place and reference was made to coverage and review of the Service Level Agreement (SLA). It was suggested that a Special Meeting be held with representatives from Enforcement in March/April 2013 to deal solely with this matter. The local Police also be invited to attend.

Chairman......

Page 10 of 14

IT WAS RESOLVED that the Town Council are in agreement to continue with the Enforcement Service in 2013/2014. The cost of the scheme to be included in the budget for 2013/2014.

180.12-13 FINANCE:

(a) Town Council Current Balance Sheet.

The Clerk referred to the financial statement which showed a balance of £ 102,460.90, which includes Reserves. A copy of the statement is held on the Town Council file.

Community Account 1 includes a VAT Return of £ 9,208.85 the majority of which is VAT incurred in respect of Ingleby Barwick Enforcement Service.

Community Account 2 includes the first payment installment of £ 295.89 in respect of Seamer Wind Farm Community Fund.

(b) Accounts due for Payment.

The Clerk reported that the following Accounts have already been paid:

Siemens Financial Services - Lease of Copier 21/1/2013 - 20/4/2013 £ 160.29

Konica Minolta Invoice dates 03/01/13 £ 35.46

SLCC Membership 2013 £ 227.00

BT Telephone Bill dated 17th January 2013 £ 117.43

S.B.C. Installation of Christmas Tree £ 594.00

IT WAS RESOLVED that the Town Council confirms its approval of the accounts paid.

IT WAS RESOLVED that the Town Council approves the following accounts for payment:

Direct Debits: February 2013 £ 20.42 Orange Broadband £ 13.21 PC cover £ 1.96 Monitor cover

Chairman......

Page 11 of 14

Paula M. Hall – Remuneration February 2013 Paula M. Hall - Tax and N.I. Contribution February 2013

Mouchel Business Services Local Government Pension Scheme – Clerk And Employer Contribution February 2013

Reimbursement to Clerk: Stationery £ 76.20

Robinson's Office Rent for Office due 5th March 2013 £ 250.00

Robinson's Service Charges £ 161.46

I.B. Community Hall Use of Hall December 2012 £ 17.50

(c) Budget/Precept 2013/2014.

It was noted that from April 2013, council tax support will take the form of reductions within the council tax system, replacing national council tax benefit. This change is being taken forward through the Local Government Finance Act 2012.

The Government has now confirmed that the council tax base calculation for precepting authorities will be calculated including Council Tax Support discounts. This will have the effect of reducing the council tax base, and impact on precept calculations.

To help offset the effect of the reductions in the tax base the Government will provide funding allocations to the billing authority. The billing authority would then work with local parish and town councils in order to pass the funding down and so help manage the impact of the changes to the tax base.

The Clerk provided Members with a draft budget for 2013/2014.

Members considered in detail each budget heading in respect of required budget allocation.

It was noted that the precept set for 2012/2013 was £ 131,850.00 which equated to £ 19.00 per annum per Band D property.

The limit above which the Town Council would be required to provide details of their spending plans is £ 140,000.

Chairman......

Page 12 of 14

The tax base for Ingleby Barwick 2013/2014 is 6,758.16 and the funding allocation which the Town Council will receive is £ 3,445.00.

The Town Council set the budget for 2013/2014, a copy of which is held on the Town Council file.

The budget/precept 2013/2014 is as follows:

Budget 2013/2014 £ 158,608.00

Less Anticipated Balance 2012/13 Excluding Reserves £ 20,000.00

Total Requirement 2013/2014 £ 138,608.00

Deduct Funding Allocation S.B.C. £ 3,445.00

Precept 2013/2014 £ 135,163.00

Calculation of Cost per annum per Band D property:

£ 135,163.00 (Precept) divided by 6,758.16 (Tax Base) = £ 20.00 per annum.

A detailed breakdown was provided of the Town Council Reserves which showed movements from Reserves 2012/2013 and movements into Reserves 2012/2013. A copy of the breakdown is held on the Town Council file.

The Town Council's Reserves currently total £ 65,875.00.

181.12-13 PLANNING APPLICATIONS.

(a) Planning Applications - Registered with S.B.C. month ending December 2012.

It was noted that the Clerk had circulated to Members the list of planning applications registered with S.B.C. for the month of December 2012.

As per the Town Council's Standing Orders the applications have been considered by the Planning Advisory Group and under delegated authority the Clerk has submitted comments to S.B.C. accordingly.

Chairman......

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All large or contentious planning applications are considered at a meeting of the Town Council.

IT WAS RESOLVED that the Town Council confirms its approval of the comments submitted.

(b) Planning Applications - S.B.C. Delegated Decisions month ending December 2012.

The Clerk had also circulated the list of delegated decisions made during the month of December 2012.

IT WAS RESOLVED that the decisions be noted.

182.12-13 COMMUNITY COMMUNICATION.

The following items to be included in the next article:

 Precept 2013/2014

 Co-Option to fill Casual Vacancy

 I.B. Christmas Tree

 Proposed Community Centre on The Rings

183.12-13 CORRESPONDENCE.

The list of correspondence received which was circulated with the agenda for the meeting was noted. There was no further correspondence to consider at this meeting.

184.12-13 ITEMS FOR THE AGENDA.

The following items to be included on the agenda for the February 2013 meeting:

 Police Commissioner Barry Coppinger

 Free School, Ingleby Barwick

. Proposed Youth Cafe

. Proposed Community Centre, The Rings

. War Memorial, Ingleby Barwick

Chairman......

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185.12-13 TO SET THE DATES FOR TOWN COUNCIL MEETINGS IN 2013 AND ALSO SET THE DATE FOR THE ANNUAL TOWN MEETING 2013.

The Clerk referred to the schedule of draft dates which had been provided.

IT WAS RESOLVED that the Town Council is in agreement to set the dates for Town Council meetings in 2013 as those listed.

IT WAS RESOLVED that the Annual Town Meeting 2013 take place on Wednesday 8th May 2013 at Ingleby Barwick Community Hall commencing at 7.00 p.m.

186.12-13 DATE OF FEBRUARY 2013 MEETING OF THE TOWN COUNCIL

The next meeting of the Town Council is scheduled to take place on Wednesday 20th February 2013 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick commencing at 7.00 p.m.

The Chairman thanked everyone for their attendance and closed the meeting.

Chairman…………………………… Clerk………………………………

Date………………………………...... Date………………………………....

MINUTES

OF THE

MEETING

OF

INGLEBY BARWICK TOWN COUNCIL

HELD ON

WEDNESDAY 20TH FEBRUARY 2013

AT

INGLEBY BARWICK COMMUNITY HALL HARESFIELD WAY INGLEBY BARWICK

PREPARED BY PAULA M. HALL CLERK TO THE TOWN COUNCIL

Page 1 of 19

INGLEBY BARWICK TOWN COUNCIL

Minutes of the MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 20th February 2013 at 7.00 p.m.

PRESENT: Chairman/Town Mayor: Councillor Gillian Corr.

Councillors: Stefan Barnes, Tom Bowman, Gary Corr, Linda Dixon, Philip English, Megan Patterson and Ross Patterson.

OFFICER: Paula M. Hall, Clerk/Responsible Financial Officer.

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Ross Patterson Ingleby Barwick West

Barry Coppinger Cleveland Police and Crime Commissioner Rachel Kipling Police and Crime Commissioners Office Sgnt Chris Stoddart I.B. Neighbourhood Police Team PC Tony Gamesby I.B. Neighbourhood Police Team PCSO Niamh Birdsall I.B. Neighbourhood Police Team

Chris Hunter I.B. Enforcement Service

4 Members of the public were present at the meeting.

The Chairman Councillor Gillian Corr welcomed all present to the February 2013 Meeting of Ingleby Barwick Town Council.

APOLOGIES FOR ABSENCE.

Apologies for absence were received from or on behalf of Town Councillors Esther Harrington, Jean Kirby and Denise Powell.

It was noted that Town Councillor Esther Harrington has been granted a dispensation by the Town Council for her non-attendance at meetings, given the special circumstances.

Apologies were also received from or on behalf of Ward Councillor David Harrington (Ingleby Barwick West).

Receipt was noted of correspondence from Town Councillor David Birdsall advising of his resignation from Ingleby Barwick Town Council, due to relocation with his work. He sent his sincerest thanks to the remaining Members of the Town Council who it has been a pleasure to work with over the past 2 years and wishes them every success in the future.

Chairman......

Page 2 of 19

Councillors expressed their gratitude for David Birdsall's commitment to the role of Town Councillor during his term of office.

The Clerk has advised Stockton-on-Tees Borough Council (S.B.C.) that the casual vacancy has arisen and the legal process of advertising the position has commenced.

An election will be held to fill the vacancy if ten electors for the parish write to the Returning Officer at S.B.C. by 12 noon on Tuesday 12th March 2013. If no request is submitted within the stated time, the Town Council will co-opt a replacement Councillor directly onto the Council.

187.12-13 EMERGENCY ESCAPE PROCEDURE.

The Chairman advised those present of the emergency escape procedure should the fire alarm sound. It was noted that the nearest emergency exit is signed and located in the meeting room.

188.12-13 NOTICE OF MEETING.

The notice convening the meeting was taken as read.

189.12-13 CODE OF CONDUCT.

Declaration of Interests.

Town Council Members present declared a personal/non prejudicial interest in the following item on the agenda, as the Town Council are custodian trustees of Ingleby Barwick Community Hall:

Agenda item no. 14 - Proposed Youth Cafe, Ingleby Barwick.

Councillor Tom Bowman declared a personal/non prejudicial interest in matters concerning Ingleby Barwick Community Hall as his spouse is treasurer of the Community Hall.

Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he is the Town Council's nominated representative on the Eastern Area Partnership Board:

Agenda item no. 12 - Eastern Area Transport Strategy 2013/14.

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Councillor Tom Bowman declared a personal/non prejudicial interest in the following item on the agenda, as he is a school governor at Whinstone Primary School:

Agenda item no. 13 - Free School, Ingleby Barwick.

Councillor Gary Corr declared a personal/non prejudicial interest as his spouse is a Member of S.B.C.

Councillor Gillian Corr declared a personal/non prejudicial interest in the following items:

Agenda item no. 13 - Free School, Ingleby Barwick. School Governor at Myton Park Primary School and Whinstone Primary School. Member of S.B.C. Planning Committee.

Agenda item no. 14 - Proposed Youth Cafe, Ingleby Barwick. S.B.C. Ward Councillor.

Agenda Item No. 20 - Planning Applications. Member of S.B.C. Planning Committee. Councillor Corr advised that she would be giving a view based on the information available to date, and that she reserves the right to consider all of the information available at a later date and to take a different decision/have different views if and when S.B.C. planning committee considers any of the applications listed.

Any items involving her role as an S.B.C. Ward Councillor.

Councillor Linda Dixon declared a personal/non prejudicial interest as her spouse is a Member of S.B.C.

Councillor Philip English declared a personal/non prejudicial interest in matters concerning Ingleby Barwick Community Hall as he is a Member of the Community Hall Management Committee.

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Councillor Megan Patterson declared a personal/non prejudicial interest as her father is a Member of S.B.C.

Councillor Ross Patterson declared a personal/non prejudicial interest in the following items:

Agenda item no. 13 - Free School, Ingleby Barwick. Member of BO2SS.

Agenda item no. 14 - Proposed Youth Cafe, Ingleby Barwick. S.B.C. Ward Councillor.

Agenda item no. 15 - Proposed New Community Centre, The Rings, Ingleby Barwick. S.B.C. Ward Councillor, I.B. West Ward.

Agenda item no. 17 - Multi Use Games Area Adjacent to Romano Park - Provision of Lighting. S.B.C. Ward Councillor, I.B. West Ward.

Agenda Item No. 20 - Planning Applications. S.B.C. Ward Councillor.

Any items involving his role as an S.B.C. Ward Councillor.

No further interests were declared.

190.12-13 CLEVELAND POLICE COMMISSIONER BARRY COPPINGER.

The Chairman introduced Commissioner Coppinger and invited him to address the meeting.

Commissioner Coppinger thanked the Town Council for the kind invitation to attend the meeting and referred to the leaflet which had been distributed.

Chairman......

Page 5 of 19 The leaflet highlights the Commissioner's Police and Crime Plan for Cleveland, the aims of which are as follows:

. Retain and develop neighbourhood policing . Ensure a better deal for victims and witnesses . Divert people from offending, with a focus on rehabilitation and the prevention of reoffending . Develop better coordination, communication and partnership between agencies to make the better use of resources . Work for better industrial and community relations

10 Things you need to know about the Police & Crime Commissioner for Cleveland:

. Is a directly elected person who is responsible for the totality of policing across Cleveland . Ensures that the police force is efficient and effective . Appoints, and if necessary dismisses the Chief Constable . Holds the Chief Constable to account for the operational delivery of policing . Sets the strategic direction and objectives for policing by producing a Police and Crime Plan . Sets the annual police budget, including the policing element of the Council Tax . Produces an annual report setting out progress against the objectives in the Police and Crime Plan . Cooperates with other criminal justice agencies across the area . Works with partners and funds community safety activity to tackle crime and disorder . Contributes to national and international policing requirements

Commissioner Coppinger advised that he is intending to visit all of the policing areas in Cleveland over the next 12 months.

A general discussion took place and various comments were raised.

The Chairman referred to the correspondence received from Ward Councillor David Harrington in which he referred to his recent discussions with the Chief Constable in respect of deployment of Officers to a designated Ward and it was noted that the force is moving towards a 2 year deployment target. Councillor Harrington has suggested that all new staff should engage with key stakeholders immediately upon appointment to their new role.

Reference was made to the Annual Town Meeting which is scheduled to take place on Wednesday 8th May 2013. Commissioner Coppinger to be invited to attend the meeting.

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191.12-13 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM.

The Chairman welcomed the Police representatives present and invited them to address the meeting.

PCSO Birdsall outlined the Chart which showed the number of incidents in respect of crime and anti social behaviour which had occurred in the previous 31 days.

The Chart highlighted the incidents as follows:

1 Robbery 5 Violence 6 Burglaries 7 Thefts 7 Criminal Damage 38 Anti Social Behaviour (ASB)

A copy of the Chart is held on the Town Council file.

A general discussion took place and various comments were raised.

Reference was made to current and future provision of facilities for children/youths.

Reference was also made to the Community Speedwatch initiative. Two locations were highlighted, Lowfields and The Rings.

The Chairman welcomed PC Gamesby to the Ingleby Barwick Neighbourhood Police Team.

The police representatives were thanked for the information provided.

Police Commissioner Barry Coppinger and Rachel Kipling were thanked for their attendance and left the meeting at this point.

192.12-13 INGLEBY BARWICK ENFORCEMENT SERVICE/REVIEW OF COVERAGE AND SERVICE LEVEL AGREEMENT (SLA).

The Chairman welcomed Chris Hunter from the Enforcement Service and invited him to address the meeting.

Mr Hunter gave a verbal report on matters which had been dealt with or were continuing to be dealt with in Ingleby Barwick.

Reference was made to the reduced incidence of ASB.

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It was noted that provision of lighting at the Multi Use Games Area adjacent to Tesco is being pursued.

Reference was made to parking issues at the Primary Schools and various comments were raised. It was noted that this is a problem Borough wide. The possibility of use of the Parking Enforcement mobile camera vehicle was raised.

A general discussion took place.

Chris Hunter was thanked for the information provided.

The Police and Enforcement representatives were thanked for their attendance and left the meeting at this point.

IT WAS RESOLVED that a Special Meeting of the Town Council be held on Wednesday 13th March 2013 at Ingleby Barwick Community Hall commencing at 7.00 p.m. to undertake a review of coverage and the SLA. Representatives from S.B.C. Enforcement Service and the ASB Team to be invited to attend. The Clerk to confirm details once finalised.

IT WAS RESOLVED that Members meet at 6.15 p.m. on 13th March 2013 at the Community Hall to have a pre-discussion on matters for consideration in respect of the SLA. The Clerk to make the appropriate arrangements.

193.12-13 CO-OPTION TO FILL THE VACANCY ON THE TOWN COUNCIL.

The Clerk advised that she had circulated the five applications received from residents who had expressed an interest in the vacancy, to Town Council Members prior to the meeting. The applicants had been invited to attend this meeting.

Three of the applicants were in attendance at the meeting.

The Chairman welcomed the three applicants and explained the procedure to fill the vacancy on the Town Council, as follows:

. Each applicant would be entitled to make a three minute presentation to the Town Council.

. The applicants would address the Town Council individually whilst the other candidates waited outside the room.

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. Following the presentations from the three candidates, the Town Council would then make its decision on which candidate to appoint to fill this vacancy. During this time, the three candidates would remain outside of the meeting. The candidates would then be invited back to the meeting to hear the result.

IT WAS RESOLVED that candidates would be invited to give their presentation in alphabetical order by surname. Stefan Barnes would be first, followed by James Crow and then Peter Okey.

The one remaining member of the public remained in the meeting room throughout the co-option process.

The co-option process began and each candidate delivered a three minute presentation.

Following the presentations the Town Council gave consideration to co-option of one of the candidates.

The Clerk outlined the voting process and the matter was put to the vote.

Stefan Barnes received an absolute majority vote of those present and voting.

IT WAS RESOLVED that Stefan Barnes be co-opted onto Ingleby Barwick Town Council. His term of office to run until the next Local Government elections in May 2015.

The Chairman invited Stefan Barnes, James Crow and Peter Okey back into the meeting room and announced the result.

James Crow and Peter Okey were thanked for their applications and for their attendance at the meeting. Both left the meeting at this point.

Councillor Stefan Barnes signed his Declaration of Acceptance of Office and took his seat on Ingleby Barwick Town Council. Councillor Barnes was provided with a copy of the Town Council's Code of Conduct and requested to complete Forms A & B and return to the Clerk.

The Chairman took the opportunity to welcome Councillor Barnes to the Town Council.

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194.12-13 PUBLIC PARTICIPATION.

The Chairman advised that 10 minutes would be allocated for public participation.

No matters were raised.

195.12-13 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 30TH JANUARY 2013. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A TRUE AND ACCURATE RECORD.

The Minutes of the Meeting held on 30th January 2013 were considered.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record; the Chairman to sign the minutes of the meeting, accordingly.

196.12-13 MATTERS ARISING FROM THE TOWN COUNCIL MEETING HELD ON 30TH JANUARY 2013.

Minute reference number 182.10-11 Repair and Decoration Clause of the Town Council Office Lease. The Clerk referred to correspondence item (g) Town Council Office, Barwick Lodge - Quotations for Replacement Carpet.

It was noted that the quotations were as follows:

Franks Factory Flooring - £ 200 supplied and fitted, verbal quotation Factory Carpets & Laminates - £ 200 supplied and fitted, written quotation Carpet Right - £ 297.38 supplied and fitted, written quotation

All quotes were obtained when the companies were pricing for replacement flooring at the communal area in Barwick Lodge.

IT WAS RESOLVED that the Town Council is in agreement to place the order with Factory Carpets and Laminates, who are also undertaking the replacement flooring in the communal area in Barwick Lodge. The Clerk to make the appropriate arrangements.

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Minute Reference 154.12-13 Christmas Tree, Ingleby Barwick The Clerk noted receipt of correspondence from S.B.C. advising that they are not able to fund planters at the location. A price per sustainable planted oak tubs has been provided (bedding plants would need to be watered on a regular basis).

The cost per tub is £ 100.00 plus VAT from Ravensworth Nursery. The Clerk, having spoken with the Nursery has confirmed that there would be no delivery charge if they tied the order in with other deliveries in the area.

S.B.C. have indicated that the provision of 5 tubs would be suitable at the location. They have also confirmed that they would be able to collect and store the tubs whilst the Christmas Tree is in place.

A general discussion took place and various comments were raised.

IT WAS RESOLVED that the Town Council is in agreement to provide 4 planted tubs at the location. The Clerk to contact S.B.C. regarding advice on securing the planters.

Minute Reference 173.12-13 Town Council Administration. In respect of shredding, the Clerk referred to the quotation which had been received from Great North Air Ambulance Service Trading Co. Ltd., 100% proceeds of which all go to the Charity. The cost is £ 5.00 plus VAT per 25kg bag.

M&L Document Destruction and Recycling Ltd (Restore Shred), Confidential Shredding Service, have advised that the cost per archive box to shred is £ 1.00 plus VAT, no collection costs.

The Clerk advised that to date she has disposed of 10 boxes of confidential waste which were collected by M&L Document Destruction and Recycling Ltd., on 15th February 2013. A Certificate of Destruction has been received.

Minute Reference 178.12-13 Nomination for Buckingham Palace Garden Party 22nd May 2013. The Clerk noted receipt of correspondence from CLCA advising that following the closing of the call for nominations for the one invitation (plus guest) that CLCA receives for the above event, eight parish/town councils within the association put forward a nomination to attend and that therefore a 'draw' has taken place. The draw was facilitated by an impartial third party and the nomination for the Chairman of Billingham Town Council was 'pulled from the hat':

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CLCA have thanked those councils who put forward a nomination and expressed sincere commiserations to those who were unsuccessful on this occasion.

197.12-13 EASTERN AREA TRANSPORT STRATEGY 2013/14.

The Clerk advised that the Town Council has received correspondence from S.B.C. advising that from April 2012 a new process for allocating funding was implemented for the Area Transport Strategy (ATS) meetings. As part of this process, each Steering Group Member is given the opportunity to highlight a problem or issue (and propose a possible solution, should they wish) to be considered by the Steering Group at the Spring meeting. To allow Members who are unable to attend the Steering Group meetings to be part of this process, these proposals are submitted in the preceding financial year. This process will continue in 2013/14.

The Clerk reported that she had provided Members with a copy of the ATS Scheme Proposal Pro-forma for 2013/14 along with guidance on how to complete the form and a brief description of the process that will be followed.

Also attached was a summary of measures recommended from studies funded via the 2012/2013 ATS budget, together with an estimated cost; where appropriate, potential Local Transport Plan contributions were indicated subject to Head of Service Cabinet Member approval. Collision reduction studies recommended in the annual Road Casualty Review were also included for information, should stakeholders wish to nominate them. For clerical reasons all ATS areas have been included on one sheet, though stakeholders should only consider schemes in their particular area.

The completed pro-forma is to be returned to S.B.C. Technical Services by Friday 22nd February 2013 for it to be considered at the Spring 2013 meeting. Only those schemes/studies suggested via the pro-forma will be accepted, though previous schemes requested but not selected in 2012/13 will be retained. Reference was made to the proposals for Leven Bank and Round Hill.

A list of schemes to be presented at the May meeting as a result of the pro-forma process will be sent out with the invitation to the meeting. The score allocated for each scheme will be indicated, together with a more detailed explanation of how the scheme was scored.

It was noted that each Steering Group Member can put up to three pro-formas in per year.

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The Town Council considered the information provided.

IT WAS RESOLVED that the following schemes be submitted to S.B.C.:

The following scheme to be submitted by Councillor Tom Bowman, the Town Council's representative on the Eastern Area Partnership Board:

. Problem/Issue Junction on Middle Road where it meets with Ingleby Way. Difficulty turning right onto Ingleby Way.

Scheme Proposal 'Rush Hour' traffic lights suggested to ease the congestion and to enable the manoeuvre to be carried out safely.

The following schemes to be submitted by Ingleby Barwick Town Council:

. Problem/Issue Myton House Farm Public House junction onto Ingleby Way. Right hand turn into and out of the Public House causes congestion.

Scheme Proposal Implementation of 'No Right Turn' into or out of the Public House junction to ease congestion and provide safe access.

. Problem/Issue St. Francis of Assisi CofE Primary School safe crossing point required near the school across Myton Way in the vicinity of Queen Elizabeth Way roundabout.

Scheme Proposal Provision of safe crossing point.

. Problem/Issue Junction on Pennine Way where it meets with Barwick Way. Difficulty turning right onto Barwick Way.

Scheme Proposal 'Rush Hour' traffic lights suggested to ease congestion and to enable the manoeuvre to be carried out safely.

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198.12-13 FREE SCHOOL, INGLEBY BARWICK.

It was noted that planning application no. 12/2517/OUT Outline application for the erection of Ingleby Manor Free School and Sixth Form and residential development (350 dwellings) including means of access on land at Low Lane, High Leven, Yarm was considered by S.B.C. Planning Committee on 5th February 2013 and was refused for the following reasons:

. In the opinion of the Local Planning Authority the proposed development represents an unjustified incursion into the Bassleton Beck valley green wedge and by virtue of its scale and nature would have an unacceptable detrimental impact on the open character and visual amenity of the area and thereby harm the amenity value of the site and the separation that exists between the settlements of Ingleby Barwick and Thornaby, contrary to saved policy H03 of the Adopted Stockton-on-Tees Local Plan and policies CS3(8) and CS10(3) of the Adopted Core Strategy and paragraph 123 of the National Planning Policy Framework (NPPF).

. In the opinion of the Local Planning Authority the applicant has failed to provide any justification or viability assessment to satisfy the Local Planning Authority that would reasonably justify a reduction in affordable housing provision, from the minimum 20% level identified within the Core Strategy, contrary to the requirements of Policy CS8(5) of the Core Strategy and paragraph 50 of the National Planning Policy Framework.

Following the decision of the Council, the applicant has appealed to the Secretary of State for the Environment under Section 78 of the Town and Country Planning Act 1990. The Secretary of State has decided that he shall determine the appeal himself. This matter is to be dealt with by way of an inquiry therefore an Inspector will hear the Inquiry but then report to the Secretary of State who will make the final decision. The time, date and venue of the Inquiry will be notified at a later date.

S.B.C. have forwarded all of the representations made on the application to the Inspectorate and the appellant. These will be considered by the Inspector when hearing the appeal and writing the report for the Secretary of State.

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Councillor Ross Patterson gave a detailed explanation on the history of progression of additional secondary school provision, the current project and the work undertaken by BO2SS and the now ‘Ingleby Manor Foundation Trust’. Overall involvement with the project was discussed and reference was made to various discussions, meetings and correspondence.

Reference was made to S.B.C. Strategic Housing Land Availability Assessment in respect of 'deliverable and developable sites'. It was noted that land at Little Maltby Farm is included in the sites identified within the report. Various comments were raised.

During consideration of this item particular regard was made to the proposed residential development of 350 dwellings included in the application.

Councillor Patterson provided members with an update on Ingleby Barwick Ward Councillors involvement with the project. Particular reference was made to both his and Ward Councillor Ken Dixon's involvement.

A general discussion took place and various comments were raised.

199.12-13 PROPOSED YOUTH CAFE, INGLEBY BARWICK.

It was noted that the provision of a Youth Cafe at Ingleby Barwick Community Hall is no longer being progressed.

An alternative location is being pursued.

200.12-13 PROPOSED NEW COMMUNITY CENTRE, THE RINGS, INGLEBY BARWICK.

Reference was made to the Development Brief for Villages 5 & 6 and it was noted that a site for a potential 'Community Facility' has been identified.

Councillor Ross Patterson provided a brief update on the matter and referred to the suggestion that the Town Council pursue the provision of the Community Centre and the funding opportunities available, working with both Ingleby Barwick Ward Councillors and S.B.C.

Reference was made to the possibility of incorporating a Youth Cafe facility in the proposed Community Centre.

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The need to generate public interest was highlighted once again.

IT WAS RESOLVED that this matter continue to be progressed.

201.12-13 WAR MEMORIAL, INGLEBY BARWICK.

The Chairman Councillor Gillian Corr provided an update on the matter.

It was noted that the war memorial stone is ready and is currently being stored by S.B.C.

It is anticipated that the stone will be put in place once ground conditions permit which is likely to be in April. The finishing works to complete the project including erection of the flag pole will be also undertaken, as and when required in the near future.

Councillor Gillian Corr was thanked for her efforts and the work undertaken on the project.

202.12-13 MULTI USE GAMES AREA (MUGA) ADJACENT TO ROMANO PARK, INGLEBY BARWICK - PROVISION OF LIGHTING.

It was noted that further details are awaited in respect of the project.

203.12-13 ANNUAL RISK ASSESSMENT AND MANAGEMENT 2012/2013, REVIEW OF THE EFFECTIVENESS OF INTERNAL CONTROL AND THE MANAGEMENT OF RISK AND THE REVIEW OF THE EFFECTIVENESS OF THE SYSTEM OF INTERNAL AUDIT 2012/2013.

The Clerk provided Members with a copy of Ingleby Barwick Town Annual Risk Assessment and Management Report 2012/2013 , Review of the Effectiveness of Internal Controls and the Management of Risk.

The Clerk also provided Members with a copy of Ingleby Barwick Town Council Review of the Effectiveness of the System of Internal Audit Report 2012/2013.

IT WAS RESOLVED that the Annual Risk Assessment and Management 2012/2013, Review of the Effectiveness of Internal Controls and the Management of Risk and the Review of the Effectiveness of the System of Internal Audit 2012/2013, be considered at the Town Council meeting scheduled to take place on Wednesday 20th March 2013.

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204.12-13 FINANCE:

(a) Town Council Current Balance Sheet.

The Clerk referred to the financial statement which showed a balance of £ 98,467.52, which includes Reserves. A copy of the statement is held on the Town Council file.

(b) Accounts due for Payment.

The Clerk reported that the following Accounts have already been paid:

Ian the PC Doctor - Work in connection with internet fault including replacement of router and filter £ 120.00

IT WAS RESOLVED that the Town Council confirms its approval of the account paid.

IT WAS RESOLVED that the Town Council approves the following accounts for payment:

Direct Debits: March 2013 - £ 20.42 Orange Broadband - £ 13.21 PC cover - £ 1.96 Monitor cover

Paula M. Hall – Remuneration March 2013 Paula M. Hall - Tax and N.I. Contribution March 2013

Mouchel Business Services Local Government Pension Scheme – Clerk And Employer Contribution March 2013

Robinson's Office Rent for Office due 5th April 2013 £ 250.00

I.B. Community Hall Use of Hall January 2013 £ 17.50

Richardson Moving and Storage Storage of Christmas Tree 29/01/2013 to 28/02/2013 £ 46.80

I.B. Enforcement Service Qtr 4 £ 13,881.30

Shredding Cost to Restore Shred - To be advised

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(c) Requests for Financial Assistance.

S.B.C. Mayors Annual Charity Dinner

The Clerk noted receipt of correspondence advising that the Mayor is hosting an annual charity event with her Consort on Friday 8th March 2013 at the Wynyard Rooms, Wynyard Park House, Wynyard. They have nominated three very worthy charities this year. A Way Out (At- risk Women and Youth Outreach), SSAFA (Soldiers, Sailors & Airmen Families Association) and Dogs Trust. Members are invited to join them and support is also requested. Details of the event were provided. A table of 10 is available at £500 or individual tickets at £50.

The Town Council considered the request.

IT WAS RESOLVED that the Town Council is in agreement to allocate £ 50.00 to the Mayors charities using its powers under S 137 of LGA 1972.

1st Ingleby Barwick Guides

The Clerk reported receipt of an application from 1st I.B. Guides for a grant, the details of which were circulated with the agenda for the meeting.

The Town Council considered the request and the information provided.

IT WAS RESOLVED that the Clerk request an up to date statement of accounts from the Group and the matter to be considered at the Town Council meeting in March 2013.

205.12-13 PLANNING APPLICATIONS.

(a) Planning Applications - Registered with S.B.C. month ending January 2013.

It was noted that the Clerk had circulated to Members the list of planning applications registered with S.B.C. for the month of January 2013.

As per the Town Council's Standing Orders the applications have been considered by the Planning Advisory Group and under delegated authority the Clerk has submitted comments to S.B.C. accordingly.

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All large or contentious planning applications are considered at a meeting of the Town Council.

IT WAS RESOLVED that the Town Council confirms its approval of the comments submitted.

(b) Planning Applications - S.B.C. Delegated Decisions month ending January 2013.

The Clerk had also circulated the list of delegated decisions made during the month of January 2013.

IT WAS RESOLVED that the decisions be noted.

A general discussion took place regarding nomination of a replacement Member to the Planning Applications Advisory Group.

IT WAS RESOLVED that Councillor Stefan Barnes replace David Birdsall on the Group.

(c) Planning Application No. 13/0164/LA Proposal: Redevelopment of Existing School Including Two Storey Extension, to Convert 1 Form Entry School into 2 Form Entry System and Additional Nursery, Reception, Teaching, Circulation, Sanitary and Kitchen Facilities. Location: St. Francis of Assisi CofE Primary School, Lowfields Avenue, Ingleby Barwick.

Councillor Gillian Corr referred to her declaration of interest made earlier in the meeting.

Councillor Corr did not express any opinion and reserved the right to consider all of the information available to date and take a view when S.B.C. Planning Committee considers the application.

The Town Council considered all of the information and plans provided in respect of planning application no. 13/0164/LA.

A general discussion took place.

IT WAS RESOLVED that the Town Council is in full support of the proposal to redevelop and extend St. Francis of Assisi CofE Primary School. The Clerk to submit the Town Council's comments to S.B.C. accordingly.

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206.12-13 COMMUNITY COMMUNICATION.

The following items to be included in the next article:

. Result of co-option . Vacancy on Town Council . Attendance of Police Commissioner Barry Coppinger at meeting . Reduction in crime . Promotion of Police Community Speedwatch initiative . Parking issues at the Primary Schools . War Memorial

207.12-13 CORRESPONDENCE.

The list of correspondence received which was circulated with the agenda for the meeting was noted. A copy is held on the Town Council file. There was no further correspondence to consider at this meeting.

208.12-13 ITEMS FOR THE AGENDA.

Members to forward any items they wish to be included on the agenda for the Town Council meeting to be held on 20th March 2013, to the Clerk by no later than Tuesday 12th March 2013.

209.12-13 DATE OF MARCH 2013 MEETING OF THE TOWN COUNCIL

The next meeting of the Town Council is scheduled to take place on Wednesday 20th March 2013 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick commencing at 7.00 p.m.

The Chairman thanked everyone for their attendance and closed the meeting.

Chairman…………………………….. Clerk………………………………..

Date………………………………...... Date………………………………......

MINUTES

OF THE

MEETING

OF

INGLEBY BARWICK TOWN COUNCIL

HELD ON

WEDNESDAY 20TH MARCH 2013

AT

INGLEBY BARWICK COMMUNITY HALL HARESFIELD WAY INGLEBY BARWICK

PREPARED BY PAULA M. HALL CLERK TO THE TOWN COUNCIL

Page 1 of 15

INGLEBY BARWICK TOWN COUNCIL

MINUTES of the MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 20th March 2013 at 7.00 p.m.

PRESENT: Chairman/Town Mayor: Councillor Gillian Corr.

Councillors: Stefan Barnes, Tom Bowman, Gary Corr, Linda Dixon, Philip English, Jean Kirby and Ross Patterson.

OFFICER: Paula M. Hall, Clerk/Responsible Financial Officer.

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor Ross Patterson Ingleby Barwick West

PCSO Niamh Birdsall I.B. Neighbourhood Police Team PCSO Jonathan Wardle Neighbourhood Police Team

Chris Hunter I.B. Enforcement Service

2 Members of the public were present at the meeting.

The Chairman Councillor Gillian Corr welcomed all present to the March 2013 Meeting of Ingleby Barwick Town Council.

APOLOGIES FOR ABSENCE.

Apologies for absence were received from or on behalf of Town Councillors Esther Harrington, Megan Patterson and Denise Powell.

It was noted that Town Councillor Esther Harrington has been granted a dispensation by the Town Council for her non-attendance at meetings, given the special circumstances. The six month period is from 10th October 2012 to 9th April 2013. The absence, if required, can continue until the 9th October 2013 (for a second period of six months), provided that at some point before the 9th October 2013 the Town Council approves the absence continuing. If required, this matter would need to be considered by the Town Council at a future meeting.

Apologies were also received from or on behalf of Ward Councillor David Harrington (Ingleby Barwick West).

Chairman...... Date: 17th April 2013

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215.12-13 EMERGENCY ESCAPE PROCEDURE.

The Chairman advised those present of the emergency escape procedure should the fire alarm sound. It was noted that the nearest emergency exit is signed and located in the meeting room.

216.12-13 NOTICE OF MEETING.

The notice convening the meeting was taken as read.

217.12-13 CODE OF CONDUCT.

(a) Declaration of Interests.

Councillor Gary Corr declared a personal/non prejudicial interest as his spouse is a Member of Stockton-on-Tees Borough Council (S.B.C.).

Councillor Gillian Corr declared a personal/non prejudicial interest in the following items:

Agenda item no. 14 - Multi Use Games Area Adjacent to Romano Park - Provision of Lighting. S.B.C. Ward Councillor, I.B. East Ward.

Agenda Item No. 21 - Planning Applications. Member of S.B.C. Planning Committee. Councillor Corr advised that she would be giving a view based on the information available to date, and that she reserves the right to consider all of the information available at a later date and to take a different decision/have different views if and when S.B.C. planning committee considers any of the applications listed.

Any items involving her role as an S.B.C. Ward Councillor.

Councillor Linda Dixon declared a personal/non prejudicial interest as her spouse is a Member of S.B.C.

Chairman...... Date: 17th April 2013

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Councillor Jean Kirby declared a personal/non prejudicial interest in the following items:

Agenda item no. 14 - Multi Use Games Area Adjacent to Romano Park - Provision of Lighting. S.B.C. Ward Councillor, I.B. East Ward.

Agenda Item No. 21 - Planning Applications. Member of S.B.C. Planning Committee. Councillor Kirby advised that she would be giving a view based on the information available to date, and that she reserves the right to consider all of the information available at a later date and to take a different decision/have different views if and when S.B.C. planning committee considers any of the applications listed.

Any items involving her role as an S.B.C. Ward Councillor.

Councillor Ross Patterson declared a personal/non prejudicial interest in the following items:

Agenda item no. 12 - Proposed New Community Centre, The Rings, Ingleby Barwick. S.B.C. Ward Councillor, I.B. West Ward.

Agenda item no. 14 - Multi Use Games Area Adjacent to Romano Park - Provision of Lighting. S.B.C. Ward Councillor, I.B. West Ward.

Agenda Item No. 21 - Planning Applications. S.B.C. Ward Councillor.

Chairman...... Date: 17th April 2013

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Any items involving his role as an S.B.C. Ward Councillor.

No further interests were declared.

(b) Localism Act - New Standards Arrangements

When S.B.C. approved its new standards arrangements under the Localism Act, it was agreed that they would be reviewed after 12 months of operation.

The Monitoring Officer at S.B.C. is in the process of carrying out that review.

Part of the new arrangements encompass the following:-

(a) establishing and maintaining registers of interests for Town/Parish Councillors; (b) providing advice and guidance in relation to the registration and declaration of members' interests; (c) applying the Localism Act (Section 32) provisions about sensitive interests in relation to Stockton and Town/Parish Council members; (d) (Stockton) procedures for dealing with complaints about the conduct of its own members and of the members of Town/Parish Councils within its administrative area.

Insofar as these arrangements have impacted on Ingleby Barwick Town Council, S.B.C. have asked for the Clerks views and the views of the Council.

The information provided by S.B.C. was considered. No comments were raised.

IT WAS RESOLVED that the Clerk advise S.B.C. that the Town Council has no comments to raise on any of the new standards arrangements under the Localism Act.

218.12-13 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM.

The Chairman welcomed PCSO Niamh Birdsall and PCSO Jonathan Wardle and invited them to address the meeting.

Apologies were submitted on behalf of PC Tony Gamesby who was otherwise engaged attending to Police enquiries.

Chairman...... Date: 17th April 2013

Page 5 of 15

PCSO Birdsall outlined the Chart which showed the number of incidents in respect of crime and anti social behaviour which had occurred in the previous 31 days.

The Chart highlighted the incidents as follows:

2 Violence 2 Burglaries 12 Thefts 10 Criminal Damage 44 Anti Social Behaviour (ASB)

A copy of the Chart is held on the Town Council file.

A general discussion took place and various comments were raised.

Reference was made to the incidence of criminal damage at the building sites on The Rings.

The recent attempted theft from Tesco was referred to.

It was confirmed that the Police regularly patrol the wooded areas surrounding Ingleby Barwick.

Reference was made to off road motorbikes.

Reference was also made to the Community Speedwatch initiative.

The police representatives were thanked for the information provided.

219.12-13 INGLEBY BARWICK ENFORCEMENT SERVICE.

The Chairman welcomed Chris Hunter, Ingleby Barwick Enforcement Officer and invited him to address the meeting.

Reference was made to the Community Protection Updates which the Town Council receive from S.B.C. on a monthly basis.

Mr Hunter gave a verbal report on matters which had been dealt with or were continuing to be dealt with in Ingleby Barwick.

Reference was made to the high incidence of vehicles being parked on grass verges and various comments were raised.

A general discussion took place.

Chairman...... Date: 17th April 2013

Page 6 of 15 The Chairman thanked PCSO Niamh Birdsall and PCSO Jonathan Wardle for their attendance and they left the meeting at this point.

220.12-13 INGLEBY BARWICK ENFORCEMENT SERVICE, REVIEW OF COVERAGE AND SERVICE LEVEL AGREEMENT (SLA).

Report back from meeting held on 13th March 2013. Chris Hunter, Ingleby Barwick Enforcement Officer, advised that Enforcement are in the process of analysing the intelligence statistics in respect of the hours of coverage, undertaking dog fouling enforcement and awareness patrols etc, as agreed at the meeting on 13th March 2013. The information will be brought to the attention of the Town Council in due course.

The Chairman thanked Chris Hunter for his attendance and he left the meeting at this point.

The Chairman referred to the notes from the meeting held on 13th March 2013, which had been prepared by the Clerk and distributed to Members for their observation. A copy of the notes are held on the Town Council file.

The main points raised at the meeting on 13th March 2013 were outlined by the Chairman. A general discussion took place and various comments were raised.

It was noted that Enforcement had agreed to contact Ingleby Barwick Golf Club regarding the possibility of providing a service and the costs involved, to open and close the gates which have been installed along the boundary fence of the golf course to access the Walk at The Rings.

Contact telephone number for Ingleby Barwick Enforcement Officers. The mobile contact telephone number was referred to. S.B.C. have suggested that Stockton Security Centre number and the Anti Social Behaviour hotline number be used to contact Ingleby Barwick Enforcement Officers as this would enable calls to be directly logged onto the system.

This matter was discussed.

Chairman...... Date: 17th April 2013

Page 7 of 15

IT WAS RESOLVED that the Town Council is in agreement to the suggestion that calls go through the Security Centre rather than the mobile number. The mobile telephone number to be omitted from future Town Council articles.

Arrangements for Members to visit the Surveillance Centre and also to undertake walkabouts with Ingleby Barwick Enforcement Officers. This matter was discussed. It was agreed that any Members wishing to participate, to advise the Chairman and Clerk of their availability. Dates and times to be then arranged accordingly.

221.12-13 CASUAL VACANCY.

The Clerk reported receipt of notification from S.B.C. that further to the Notice of Vacancy no request for an election has been received. In accordance with Rule 5(4) of the Local Elections (Parishes and Communities) Rules 2006, the vacancy must now be filled by the Town Council by co-option as soon as practicable.

IT WAS RESOLVED that the vacancy be advertised and applications to be received by no later than 12 noon on Monday 8th April 2013.

IT WAS RESOLVED that the vacancy be considered by the Town Council at its meeting on 17th April 2013 when applicants will be allowed 3 minutes each to undertake a presentation.

222.12-13 PUBLIC PARTICIPATION.

The Chairman advised that 10 minutes would be allocated for public participation.

The following matters were raised:

. Ingleby Barwick Enforcement Service - Cost per annum to provide the Service was confirmed. The meeting which had taken place on 13th March 2013 to review coverage and the SLA was noted. . S.B.C. Over 50's Assembly - It was noted that an event is to be held on 8th April 2013, 12.30 pm to 4.00 pm at the Education Centre, Junction Road, Stockton-on-Tees, to share the findings of a recent study which has taken place on 'Loneliness in Stockton-on-Tees'.

Chairman...... Date: 17th April 2013

Page 8 of 15

223.12-13 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 20TH FEBRUARY 2013. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A TRUE AND ACCURATE RECORD.

The Minutes of the Meeting held on 20th February 2013 were considered.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record; the Chairman to sign the minutes of the meeting, accordingly.

224.12-13 MATTERS ARISING FROM THE TOWN COUNCIL MEETING HELD ON 20TH FEBRUARY 2013.

Minute Reference 154.12-13 Christmas Tree Location, Ingleby Barwick The Clerk noted receipt of correspondence from S.B.C. in respect of the four proposed planted tubs which the Town Council had agreed to provide at the location. Reference was made to the possibility of securing the planters which would be difficult with them being placed on grass. S.B.C. have confirmed that the planters can be delivered to their Yarm Road Depot and they will gladly assist in putting them into place.

The Clerk noted receipt of information from Shaw Trust Stockton. Shaw Trust have provided a picture of planters they have provided to S.B.C. recently. To supply this planter would be £288, to fill with compost and plants and to maintain for a year would be £435 this includes fortnightly documented visit and in dry weather extra watering. As a one off planter the travel costs are high however, if the Town Council looked at more planters in the future this cost would spread out more and come down per planter.

The information was considered. It was agreed that the Town Council progress with the purchase of four planted tubs for the location.

IT WAS RESOLVED that the Town Council place the order for supply of the planted tubs with Ravensworth Nursery. Arrangement to be made for the tubs to be delivered to S.B.C. depot.

Chairman...... Date: 17th April 2013

Page 9 of 15

225.12-13 PROPOSED NEW COMMUNITY CENTRE, THE RINGS, INGLEBY BARWICK.

Councillor Ross Patterson provided a brief update on the matter. It was noted that details are awaited from S.B.C.

Reference was made to the possibility of incorporating a Youth Cafe facility in the proposed Community Centre.

226.12-13 WAR MEMORIAL, INGLEBY BARWICK.

The Chairman Councillor Gillian Corr provided an update on the matter.

It is anticipated that the war memorial stone will be put in place week commencing 15th April 2013 if ground conditions permit. The finishing works to complete the project including erection of the flag pole will be also undertaken, as and when required in the near future.

It was noted that the Evening Gazette had been in contact regarding a press article on the project.

A general discussion took place and reference was made to the suggestion of a service to commemorate the war memorial.

Councillor Gillian Corr was thanked for her efforts.

227.12-13 MULTI USE GAMES AREA (MUGA) ADJACENT TO ROMANO PARK, INGLEBY BARWICK - PROVISION OF LIGHTING.

It was noted that the Town Council had agreed to allocate £ 5,000 towards the project in principle, pending receipt of further details.

The matter is currently being progressed by S.B.C. Officers.

A general discussion took place and various comments were raised. It was questioned as to whether planning permission is required.

The Clerk to request an update from S.B.C.

Chairman...... Date: 17th April 2013

Page 10 of 15

228.12-13 ANNUAL RISK ASSESSMENT AND MANAGEMENT 2012/2013, REVIEW OF THE EFFECTIVENESS OF INTERNAL CONTROL AND THE MANAGEMENT OF RISK.

The Clerk referred to Ingleby Barwick Town Council Annual Risk Assessment and Management Report 2012/2013, a copy of which had been provided to Members.

The Clerk advised that the Accounts and Audit (England) Regulations 2011, regulation 4(2) requires that 'The relevant body must conduct a review at least once in a year of the effectiveness of its system of internal control ...which includes the arrangements for the management of risk'. This review must be minuted as reviewed by the full Council.

An effective system of internal control can be split essentially into three parts:

. Identification of the potential risk (Risk Assessment) . Controls or procedures in place to mitigate the risks identified (Control Systems) . System for testing the adequacy of internal controls (Internal Audit)

The Town Council considered the Annual Risk Assessment and Management Report 2012/2013.

The Town Council reviewed each risk identified and considered the management of the risk as laid out in the Report.

A general discussion took place and reference was made to 'record keeping'.

IT WAS RESOLVED that the Clerk obtain costs for the purchase of a fire proof storage box for the external hard drive.

No further risks were identified.

IT WAS RESOLVED that having reviewed the Town Council’s 'Effectiveness of its System of Internal Control and the Management of Risk' as identified in the Report, the Report be accepted and approved. The comments and actions contained within the report to be initiated.

Chairman...... Date: 17th April 2013

Page 11 of 15

229.12-13 TOWN COUNCIL OFFICE, FIRE RISK ASSESSMENT.

The Clerk referred to the Fire Risk Assessment, a copy of which had been provided to Members.

The Town Council considered the information provided.

IT WAS RESOLVED that the Fire Risk Assessment be accepted and approved.

A general discussion took place and reference was made to the fire extinguisher equipment in Barwick Lodge in respect of training.

The Clerk to follow the matter up with Robinson's Estate Agents.

230.12-13 REVIEW OF THE EFFECTIVENESS OF THE SYSTEM OF INTERNAL AUDIT 2012/2013

The Clerk referred to Ingleby Barwick Town Council 'Procedure for Carrying out of Internal and External Audits', a copy of which had been provided to Members.

It was noted that whilst there is no longer a statutory requirement to separately minute a review of the effectiveness of internal audit, the Practitioners' Guide recommends that it is undertaken as part of the review of the effectiveness of the system of internal control.

The Town Council reviewed the 'Effectiveness of the System of Internal Audit 2012/2013'.

IT WAS RESOLVED that having reviewed the Town Council’s effectiveness of the system of internal audit 2012/2013, the 'Procedure for the Carrying out of Internal and External Audits' be accepted and approved.

231.12-13 INGLEBY BARWICK TOWN COUNCIL COMPLAINTS PROCEDURE.

The Clerk referred to the following draft documents:

Ingleby Barwick Town Council, Handling Complaints Ingleby Barwick Town Council, Complaints Procedure

The Town Council considered the documents.

Chairman...... Date: 17th April 2013

Page 12 of 15

IT WAS RESOLVED that the Handling Complaints and Complaints Procedure documents be accepted and approved. The documents to be reviewed annually at the AGM in May.

232.12-13 PARISH COUNCIL LIAISON FORUM TUESDAY 19TH MARCH 2013.

It was noted that due to the lack of business the Chairman had agreed to cancel the meeting.

233.12-13 FINANCE:

(a) Town Council Current Balance Sheet.

The Clerk referred to the financial statement which showed a balance of £ 84,197.96, which includes Reserves. A copy of the statement is held on the Town Council file.

(b) Accounts due for Payment.

IT WAS RESOLVED that the Town Council approves the following accounts for payment:

Direct Debits:

April 2013 - £ 20.42 Orange Broadband - £ 13.21 PC cover - £ 1.96 Monitor cover

Paula M. Hall – Remuneration March 2013 Paula M. Hall - Tax and N.I. Contribution March 2013

Mouchel Business Services Local Government Pension Scheme – Clerk And Employer Contribution March 2013

Paula M. Hall - Reimbursement for the following:

Postage 11th July 2012 - 20th March 2013 £ 95.10 Stationery £ 15.00

Robinson's Office Rent for Office due 5th May 2013 £ 250.00

I.B. Community Hall Use of Hall February 2013 £ 17.50

Chairman...... Date: 17th April 2013

Page 13 of 15

Factory Carpets & Laminates Ltd Supply and Fit Office Carpet £ 200.00

Richardson Moving and Storage Storage of Christmas Tree 01/03/2013 to 31/03/2013 £ 46.80

(c) Requests for Financial Assistance.

1st Ingleby Barwick Guides

The Clerk reported receipt of a completed grant application form from 1st I.B. Guides. Financial information was also enclosed. The information was circulated to Members with the agenda for the meeting.

The Town Council considered the request and the information provided.

A general discussion took place and various comments were raised.

IT WAS RESOLVED that voluntary groups active within Ingleby Barwick who make an application for funding from the Council be invited to attend a meeting of the Town Council in order for Members to ask any questions/obtain further information etc.

IT WAS RESOLVED that the Town Council invite a representative from 1st I.B. Guides to attend their next meeting which is scheduled to take place on Wednesday 17th April 2013. An up to date copy of their cashbook to also be requested.

234.12-13 PLANNING APPLICATIONS.

(a) Planning Applications - Registered with S.B.C. month ending February 2013.

It was noted that the Clerk had circulated to Members the list of planning applications registered with S.B.C. for the month of February 2013.

As per the Town Council's Standing Orders the applications have been considered by the Planning Advisory Group and under delegated authority the Clerk has submitted comments to S.B.C. accordingly.

Chairman...... Date: 17th April 2013

Page 14 of 15

All large or contentious planning applications are considered at a meeting of the Town Council.

IT WAS RESOLVED that the Town Council confirms its approval of the comments submitted.

(b) Planning Applications - S.B.C. Delegated Decisions month ending February 2013.

The Clerk had also circulated the list of delegated decisions made during the month of February 2013.

IT WAS RESOLVED that the decisions be noted.

235.12-13 COMMUNITY COMMUNICATION.

IT WAS RESOLVED that the following items be included in the next article:

. Vacancy on Town Council . War Memorial . Proposed Community Centre, The Rings . Promotion of Police Community Speedwatch initiative

236.12-13 CORRESPONDENCE.

IT WAS RESOLVED that the list of correspondence received which was circulated with the agenda for the meeting be noted. A copy is held on the Town Council file.

There was no further correspondence to consider at this meeting.

237.12-13 ITEMS FOR THE AGENDA.

Members to forward any items they wish to be included on the agenda for the Town Council meeting to be held on 17th April 2013, to the Clerk by no later than Tuesday 9th April 2013.

The following items were raised at the meeting for inclusion on the agenda:

. Ingleby Barwick Circular Trail . War Memorial

Chairman...... Date: 17th April 2013

Page 15 of 15

238.12-13 DATE OF APRIL 2013 MEETING OF THE TOWN COUNCIL

The next meeting of the Town Council is scheduled to take place on Wednesday 17th April 2013 at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick commencing at 7.00 p.m.

Under the Public Bodies (Admission to Meetings) Act 1960, the public and representatives of the press be excluded from the meeting during the consideration of the following item of business because of the confidential nature of the business to be transacted.

239.12-13 DATA PROTECTION.

This matter was discussed.

The Chairman thanked everyone for their attendance and closed the meeting.

Chairman…………………………….. Clerk………………………………..

SIGNED: Wednesday 17th April 2013

MINUTES

OF THE

SPECIAL MEETING

OF

INGLEBY BARWICK TOWN COUNCIL

HELD ON

WEDNESDAY 13TH MARCH 2013

AT

INGLEBY BARWICK COMMUNITY HALL HARESFIELD WAY INGLEBY BARWICK

PREPARED BY PAULA M. HALL CLERK TO THE TOWN COUNCIL

Page 1 of 7 INGLEBY BARWICK TOWN COUNCIL

MINUTES of the SPECIAL MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 13th March 2013 at 7.00 p.m.

PRESENT: Chairman/Town Mayor: Councillor Gillian Corr.

Councillors: Stefan Barnes, Tom Bowman, Gary Corr and Philip English.

OFFICER: Paula M. Hall, Clerk/Responsible Financial Officer.

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East

Graeme Small S.B.C. Enforcement Service Rachel Parzialle S.B.C. Enforcement Service Chris Hunter I.B. Enforcement Service Helen Dobson I.B. Enforcement Service

Gary Collins S.B.C. Anti Social Behaviour Team

1 Member of the public was present at the meeting.

The Chairman Councillor Gillian Corr welcomed all present to the Special Meeting of Ingleby Barwick Town Council.

APOLOGIES FOR ABSENCE.

Apologies for absence were received from or on behalf of Town Councillors Linda Dixon, Esther Harrington, Jean Kirby, Megan Patterson, Ross Patterson and Denise Powell.

It was noted that Town Councillor Esther Harrington has been granted a dispensation by the Town Council for her non-attendance at meetings.

Apologies were also received from or on behalf of Ward Councillor David Harrington (Ingleby Barwick West).

210.12-13 EMERGENCY ESCAPE PROCEDURE.

The Chairman advised those present of the emergency escape procedure should the fire alarm sound. It was noted that the nearest emergency exit is signed and located in the meeting room.

Chairman...... Date: 17th April 2013 Page 2 of 7 211.12-13 NOTICE OF MEETING.

The notice convening the meeting was taken as read.

212.12-13 CODE OF CONDUCT.

Declaration of Interests.

No interests were declared.

213.12-13 INGLEBY BARWICK ENFORCEMENT SERVICE.

The Chairman advised that it was the purpose of the meeting to undertake a review of the coverage and Service Level Agreement (SLA) in respect of Ingleby Barwick Neighbourhood Enforcement Service.

It was noted that this matter was for discussion only and no decisions would be made at the meeting. The matter would be on the agenda for consideration at the Town Council meeting scheduled to take place on Wednesday 20th March 2013.

The Chairman introduced Graeme Small, Enforcement and Security Surveillance Coordinator, Stockton-on-Tees Borough Council (S.B.C.) and Gary Collins, Anti Social Behaviour Team, S.B.C.

Graeme thanked the Town Council for the opportunity to attend the meeting and introduced himself and the Enforcement Officers present.

Gary Collins from the Anti Social Behaviour Team also introduced himself.

Review of Coverage.

Graeme made reference to the size of Ingleby Barwick and the mode of transport which the Officers use to get around. It was noted that cycles are used wherever possible however the enforcement vehicle proved more useful in covering the large area.

Reference was made to the current number of hours of dedicated coverage of Ingleby Barwick in the SLA, which is funded by the Town Council.

The Officers duties and responsibilities were outlined.

Chairman...... Date: 17th April 2013 Page 3 of 7

The days dedicated service is provided, hours of coverage and seasonal changes were discussed. It was noted that Friday and Saturday nights are generally busy across the whole of the Borough, weekday nights vary.

Reference was made to the existing clause in the SLA in relation to the variation of hours.

It was agreed that Enforcement would look at the intelligence statistics with regard to the hours of coverage.

It was questioned as to what level of service Ingleby Barwick receives outside of the dedicated coverage.

A discussion took place and general coverage by Neighbourhood Enforcement and the Anti Social Behaviour Team was outlined.

AS13's were referred to, Acceptable Behaviour Contracts (ABC's) and Anti Social Behaviour Orders (ASBO's) were outlined. Various comments were raised.

Reference was made to Parking Enforcement and it was noted that the Parking Enforcement Officers cover all of the primary schools in the Borough which are visited on a rota basis. A general discussion took place regarding parking issues at primary schools and particular reference was made to Ingleby Barwick. Reference was made to high dependency on motor vehicles. Use of motorcycles and the camera vehicle to deal with enforcement issues were raised.

A general discussion took place and particular regard was made to inconsiderate parking by people dropping off and collecting children from school by car. Given the limited amount of parking at the primary schools, people using cars park in the nearby residential side roads and are often found obstructing the public footpath, access to driveways as well as parking on yellow lines and grass verges. Reference was made to use of the camera vehicle and various comments were raised.

Chairman...... Date: 17th April 2013 Page 4 of 7 It was agreed that Councillor Gillian Corr would contact Technical Services at S.B.C. regarding production of statistics. Enforcement would evaluate 'move-ons' and report back to the Town Council.

A general discussion took place regarding the 'hot spot' areas. Particular reference was made to the main centre and the shopping areas.

The gates securing the rear of Myton Park shopping area were referred to.

The Tesco recycling area was raised and reference was made to the fires which had taken place.

It was agreed that Enforcement would look into management responsibility for the recycling bins.

Reference was made to the bikes which had been stolen in the vicinity of Bannatynes Health Club.

Reference was also made to the provision of CCTV at the Teal Arms Public House.

Review of Service Level Agreement 2013/2014.

Publicity and Contact Details The mobile contact telephone number was referred to. It was suggested that Stockton Security Centre number and the Anti Social Behaviour hotline number be used to contact Ingleby Barwick Enforcement Officers as this would enable calls to be directly logged onto the system.

It was agreed that this matter be raised for consideration at the Town Council meeting on 20th March 2013.

A general discussion took place regarding publicity and promotion of the Ingleby Barwick dedicated Neighbourhood Enforcement Service. Reference was made to publication of articles and updates on incidents in the local magazines.

Gary Collins referred to his recent visit to All Saints Secondary School to speak to the Year 9's.

Chairman...... Date: 17th April 2013 Page 5 of 7

Reports Regular verbal and written reports to continue.

Transport used when on Patrol Cycles are used wherever possible however the vehicle proved more useful in covering the large area.

Dog Fouling Enforcement and Awareness Patrols This is the most difficult offence to catch. Enforcement and awareness patrols are carried out on a regular basis.

It was agreed that Enforcement would look at intelligence statistics with regard to specific days and times to target dog fouling.

Officers Attendance at Meetings Town Council

Restrictions A general discussion took place regarding attendance of incidents on the main Tesco site and the other privately owned areas in Ingleby Barwick. Various comments were raised.

It was suggested that the Town Council consider sending letters to all of the private businesses in Ingleby Barwick regarding a contribution towards Ingleby Barwick Enforcement Service.

Further Matters Raised at the Meeting.

Multi Use Games Area (MUGA) - Provision of Lights This is being pursued.

Messages sent by Blue Tooth Reference was made to the system of sending alert/warning messages by Blue Tooth.

It was agreed that costings be investigated and details provided. It was also agreed that the possibility of using the system when undertaking dog fouling enforcement and awareness patrols be pursued.

Volunteer Enforcement Officers It was noted that 8 Officers are currently being trained.

Chairman...... Date: 17th April 2013 Page 6 of 7

Arrangements for Town Councillors to visit the Surveillance Centre and to go out with Enforcement Officers Dates and times to be arranged.

Ingleby Barwick Golf Club, Opening and Closing of Gates to Access Walk, The Rings This matter was raised. It was noted that the gate which has been installed along the boundary fence of the Golf Course has remained locked at present as Groundwork and the Friends of Tees Heritage Park are trying to identify who will lock and unlock this gate for access in daylight hours. A discussion took place and it was noted that the gates are on private land and therefore there would be costs involved for Enforcement to provide an opening and closing service.

It was agreed that Enforcement would contact the Golf Club regarding the possibility of providing a service and the costs involved.

Ice Cream Van Reference was made to the ice cream van which had been parking on the footpath/cycleway adjacent to Romano Park. A general discussion took place and various comments were raised. It was noted that Ice Cream Vans require a 'Mobile Trading License'.

Scrap Metal Dealers.

It was noted that Operations had taken place in Ingleby Barwick and these had been successful. A discussion took place and various comments were raised. Reference was made to the requirement for Licenses and completion of the appropriate 'Transfer Papers'. Reference was also made to people leaving scrap out for dealers to collect. Fines were discussed.

Enforcement is ongoing.

The Chairman thanked the representatives from the Anti Social Behaviour Team and Enforcement for the information provided and their attendance at the meeting.

Chairman...... Date: 17th April 2013

Page 7 of 7

214.12-13 PUBLIC PARTICIPATION.

The Chairman advised that 10 Minutes would be designated for public participation.

No matters were raised.

The Chairman thanked everyone for their attendance and closed the meeting.

Chairman…………………………….. Clerk………………………………..

SIGNED: Wednesday 17th April 2013