Election Day Guide for Poll Workers (Primary, Tuesday May 18, 2021)

Election Day Guide FOR POLL WORKERS

PRIMARY TUESDAY MAY 18, 2021

Delaware County Election Day Guide

Where to Turn When You Need Help

RESOURCE CONTACT INFO WHEN TO USE

Voter Registration (610) 891-4659 Questions about voter 6:30AM until final vote cast registration, poll books, affirmations or voter verification

Voting Machine (610) 874-8780 Questions about voting Warehouse machines, equipment or 5:30AM until approx. 9PM location related issues.

Voter Services (610) 891-4673 Questions about ballots and Bureau of Elections processes 6:30AM until approx. 9PM

Poll Worker Coordinator Call or Text Report staffing vacancies 6:30AM to 8:30PM (610) 717-2509 and request assistance

District Attorney Hotline (610) 891-4797 Refer Election Day DA office Election Day hotline complaints of voter fraud or intimidation at the polls

Delaware County Election Day Guide

TABLE OF CONTENTS

Coronavirus Safety Considerations ...... 4 Poll Opening & Election Day Setup ...... 5 Item Inventory ...... 5 Combined Precincts Checklist ...... 6 Setting Up Your Polling Place Checklist ...... 6 Return Sheet – Certificate 1 – Poll Opening ...... 7 Equipment Set-Up for the TouchWriter ...... 11 Equipment Set-Up for the Scanner ...... 19 Working with Voters ...... 30 Ballots ...... 30 Blue Poll Book Voter Check-In Procedure ...... 31 Blue Poll Book – Flag Reference Guide ...... 33 Blue Poll Book – Exceptions/Flag Details ...... 34 Assisting Voters with the Ballot Scanner ...... 36 Voter Surrender (Remit) Mail-In or Absentee Ballot ...... 37 Spoiled Ballots ...... 39 Assistance to Vote ...... 40 Provisional Voting Guide ...... 41 Provisional Instructions ...... 42 Hart Verity Voting Guide ...... 44 Ballot Scanner Guide ...... 45 TouchWriter Guide ...... 48 Closing the Polls ...... 56 Scanner Closing Procedures ...... 57 TouchWriter Closing Procedures ...... 60 Replacing Machine Tape (if needed) ...... 62 End of Night Procedure Guide ...... 63 Return Sheet Assistance Guide ...... 65 Machine Tape Assistance Guide ...... 68 Precinct Return Guide – with Photos ...... 69 Emergency Information ...... 72

Delaware County Election Day Guide

Coronavirus Safety Considerations

 DO NOT come to work if you or someone you live with have been recently diagnosed with COVID-19.

 DO NOT come to work if you have symptoms of COVID-19 (fever/chills, cough, difficulty breathing, fatigue, muscle or body aches, headache, new loss of smell or taste, sore throat, congestion or runny nose, nausea or vomiting, diarrhea).

 Inform the Judge of Election and the Delco Poll Worker Coordinator ASAP if you cannot work due to recent diagnosis, known exposure or symptoms.

 Masks and physical distancing are the most effective ways to reduce coronavirus.

• All poll workers must wear a face covering at all times (unless on a break and safely distanced from others).

• Voters who do not wish to wear masks must be permitted to vote. It is acceptable to ask the unmasked voter to remain outside or in the lobby until there is little to no traffic at the precinct. The goal with unmasked voters is swift sign-in and voting at the polling location to reduce potential risk for others.

• Maintain 6 feet of distance between workstations and between people throughout the day. o Some tasks will require close interaction (like troubleshooting), but please limit your time in close contact.

 Make sure one person or team of people is designated to keep all touch surfaces sanitized throughout the day.

 Try to remain calm and cautious. If tensions run high, seek additional help from the election bureau or law enforcement.

Delaware County Election Day Guide

ITEM INVENTORY

BLUE POLL BAG CLEAR TOTE BAG PRECINCT BINDER

Poll Books (Alphabetized) Precinct Binder (Forms & Seals) Official Election Forms Folder: Poll Book Supplemental Pages Black & Clear Bag with keys Pay Sheet Forms : Tyvek Bag for vDrives and 2 Oath of Office Affidavits Return Sheet return Affirmation of Elector (Yellow) Affidavit of Voter ID Spoiled Ballot Envelope & Log Declaration of Assistance (Pink) Security Seal Sleeve for Ballots Provisional Items: Surrendered Ballot Envelope (used at the end-of-day on scanner ballot bags and Ballots & Secrecy Envelopes 2 Numbered Lists of Voters to log normal & provisional votes provisional ballots) Envelopes & Reciepts 5 Sample Ballots Return Sheet Envelope White Return Envelope containing 3 Return Sheets Precinct sign for scanner Green Reconciliation Form Machine Tapes Sleeve (empty Postings Envelope at the start-of-day) Privacy Screen Samsung Tablet with Charger Plastic bag with supplies

EQUIPMENT CAGE BLACK/CLEAR BAG

Machine Keys and Access Codes for Scanner & TouchWriter

Sealed vDrive Return at Closing 5

Delaware County Election Day Guide

COMBINED PRECINCTS CHECKLIST Confirm each precinct has its own cage and equipment. Check the Cage Label located on the side of your cage to confirm that it is indeed your cage. If the cage is not for your Precinct call the Voting Machine Warehouse (610) 874-8780. NEW UPDATE: Scanners(s) will ONLY accept ballots from your precinct.

IMPORTANT: Place precinct signage on the scanner(s) ballot box or at an easily identifiable location near the scanner(s) to indicate your precinct. The Clear Tote Bag will include an extra sheet of paper with your precinct name to use for signage.

OR set up each precinct independently. Judges of Election may decide how to set up the precinct. If the check-in tables are shared, please create separate voter line for each precinct to reduce wait times.

SETTING UP THE POLLING PLACE CHECKLIST

Workers report for duty by 6 A.M. (or when requested by the Judge of Election). Contact the Poll Worker Coordinator about emergency vacancies on the board.

Administer Election Board Oaths and sign the OATH OF OFFICE FORMS. One copy goes in the Official Election Forms folder located in the Precinct Binder and the other goes in the Minority Inspector Packet, Envelope 3.

Fill out PAY SHEET located in Official Election Forms folder in the Precinct Binder. All poll workers must sign the PAY SHEET to ensure payment. NOTE: if election officials are working ½ day shift, all shifts must be noted and signed on PAY SHEET. Poll workers who do not sign the PAY SHEET will not be paid.

Fill out and sign the AFFIDAVIT OF VOTER IDENTIFICATION form and file the form in the Official Election Forms folder located in the Precinct Binder.

Ensure supplies are accounted for using Item Inventory found on page 5. Contact the appropriate department if you are missing any supplies

Open the equipment cage and record the outer RED security seal number on all 3 Return Sheets – certificate 1 (Page 10)

Check BLUE security handle seals on the Verity Scanner(s) and Touch Writer; if broken, call the Voting Machine Warehouse (610) 874-8780.

Delaware County Election Day Guide

Record ALL BLUE seal numbers from the Scanner(s) and Touch Writer (front and back) on all three (3) Return Sheets (Certificate 1)

Confirm the paper ballots (white box in equipment cage) are for your precinct and the totals are correct. o Record the total number of ballots on all Return Sheets – Certificate 3 o TIME-SAVING TIP! Primary ballots will be packaged by party. Ballots are pre-wrapped and should only be unwrapped as needed. This will make it easier to count unused ballots at close of polls. o If there is an error call the Voting Machine Warehouse at (610-874-8780).

Set up ALL voting equipment from your cage. o NOTE: Keys, lanyard and security codes for equipment will be in the black/clear bag packed inside the Clear Tote Bag. Connect all wires/cables on Scanner(s), Touch Writer and Printer. o Setup instructions start on Page 13

REMEMBER TO POWER ON THE PRINTER FIRST BEFORE THE TOUCH WRITER. Wait for the Printer display to show “Ready to Print” before powering up the Touch Writer.

Press the RED poll worker button on both the Scanner(s) and Touch Writer and complete the following steps to ready the Scanner(s) and TouchWriter for voters.

1. Print two (2) Zero Reports from each Scanner 2. Print two (2) Zero Reports from the Touch Writer 3. After Zero Reports are printed, select “Open the Polls” on your Scanner(s) and Touch Writer. 4. Enter the “Open Polls” code, found in the Black & Clear Bag and select “Accept”. The Open Polls Report will print. 5. Record Serial Number(s) and Lifetime Counter(s) on all three (3) Return Sheets using information found on the Zero Report. (See Page 9 for details) 6. Sign and place one (1) Zero Report from each Scanner and the TouchWriter in the Machine Tapes sleeve in the Precinct Binder.

Delaware County Election Day Guide

7. Sign and place one (1) Zero Report from each Scanner and the TouchWriter in the Minority Inspector Packet (envelope 3 with the Election Officers’ Oath) 8. Place the Open Polls report from each Scanner and the TouchWriter in the Machine Tapes Sleeve in the Precinct Binder.

DO NOT CLOSE POLLS FOR ANY REASON AT THIS POINT. ONCE POLLS

HAVE BEEN CLOSED, THEY CANNOT BE REOPENED.

CALL VOTING MACHINE WAREHOUSE (610) 874-8780 WITH ANY PROBLEMS

Verify Zero Reports indicate Ballot Counter number is Zero (0).

Verify, using info on the Zero Report, that the Scanner(s) and Touch Writer are for your precinct o Using the Zero Report, record the machine serial numbers and lifetime counters on all Return Sheets – Certificate 1 (page 10)

Remove all notices from the POSTING NOTICES envelope. Prominently display all pages and all sample ballots in your precinct.

Prominently display precinct signs at the Scanner(s) in combined precincts. VOTERS MUST USE THE SCANNER ASSIGNED TO THEIR PRECINCT.

Set up cardboard provisional privacy screen located in blue poll bag in the area designated for provisional voters and ready the area (tape, pens, etc.)

Set up the voter check-in area with pens, poll books, supplemental lists, ballots and both numbered list of voters carbonless booklets

Prepare both Numbered List of Voters by removing the cardboard from the back of the pad and placing it under the colored paper sets. The pads contain 2 part carbonless pages. Information written on the top page will transfer to all pages below. You MUST place the cardboard insert under the colored sheet to stop transfer. Do this for each set, as needed while recording voter names. o Numbered List of Voters for normal voters – white with yellow carbon – legal sized paper pad o Numbered List of Voters for provisional voters – green with green carbon – letter sized paper pad

Take note of the location of the Spoiled Ballot Envelope and the Surrendered (Remitted) Ballot Envelope and ready the area for voters.

Delaware County Election Day Guide

o Spoiled Envelope - mismarked or overvoted ballots; and o Surrendered (Remitted) Envelope – Absentee/Mail-In ballots remitted for in-person vote.

Sanitize all equipment voters and workers will be using. DO NOT SPRAY SCANNER(S) OR TOUCH WRITER SCREENS WITH SANITIZER SPRAY. THIS SCRATCHES THE SCREENS WHICH MAKES THE MACHINE UNABLE TO WORK.

DOORS OPEN AT 7 A.M. SHARP!

Delaware County Election Day Guide

RETURN SHEET GUIDE - CERTIFICATE 1 – POLL OPENING

Delaware County Election Day Guide

HART VERITY TOUCHWRITER AND SCANNER SET-UP GUIDE

FOR DELAWARE COUNTY

Delaware County Election Day Guide

EQUIPMENT SET-UP - TOUCHWRITER

Delaware County Election Day Guide

EQUIPMENT SET-UP – TOUCHWRITER (continued)

Delaware County Election Day Guide

EQUIPMENT SET-UP – TOUCHWRITER (continued)

Delaware County Election Day Guide

EQUIPMENT SET-UP – TOUCHWRITER (continued)

Delaware County Election Day Guide

EQUIPMENT SET-UP – TOUCHWRITER (continued)

Delaware County Election Day Guide

EQUIPMENT SET-UP – TOUCHWRITER (continued)

Delaware County Election Day Guide

EQUIPMENT SET-UP – TOUCHWRITER (continued)

Delaware County Election Day Guide

EQUIPMENT SET-UP – TOUCHWRITER (continued)

Delaware County Election Day Guide

EQUIPMENT SET-UP – Scanner – Ballot Box

Delaware County Election Day Guide

EQUIPMENT SET-UP – Scanner – Ballot Box (continued)

Delaware County Election Day Guide

EQUIPMENT SET-UP – Scanner – Ballot Box (continued)

Delaware County Election Day Guide

EQUIPMENT SET-UP – Scanner

Delaware County Election Day Guide

EQUIPMENT SET-UP – Scanner (continued)

Delaware County Election Day Guide

EQUIPMENT SET-UP – Scanner (continued)

Delaware County Election Day Guide

EQUIPMENT SET-UP – Scanner (continued)

Delaware County Election Day Guide

EQUIPMENT SET-UP – Scanner (continued)

Delaware County Election Day Guide

EQUIPMENT SET-UP – Scanner (continued)

Delaware County Election Day Guide

WORKING

WITH VOTERS

BALLOTS

There are five (5) types of ballots you may encounter on Election Day:

 Regular ballots (found in sealed white box inside equipment cage) or printed from the TouchWriter. Primary ballots will be segmented by party affiliation. TIME-SAVING TIP! Keep the ballots separated and wrapped until needed for easy counting when polls close.

 Provisional ballots (found in blue poll bag) or printed from the TouchWriter

 Absentee ballots being surrendered (can be remitted for regular ballot)

 Mail-in ballots being surrendered (can be remitted for regular ballot)

 Completed Absentee/Mail-In ballots:

• Voter may surrender the ballot and envelope and then vote a new ballot in person OR:

• Deliver the mail-in envelope at a secure Delaware County Drop Box by 8PM on Election Day.

Delaware County Election Day Guide

BLUE POLL BOOK – VOTER CHECK-IN PROCEDURE USE BLACK OR BLUE INK ONLY WHEN FILLING OUT BOOKS

1. Ask the Voter for their name. Repeat the name aloud for the election watchers. PRIMARY NOTE: Announce party affiliation to ensure the voter gets the proper ballot. Do not announce party to the entire precinct. It is for poll worker accounting ONLY.

2. Using the alphabetical guide in the lower right corner, find the voter’s name in the book.

➢ If name is NOT found, check “Supplemental List”

➢ If name is found on supplemental list, Go to Step 3 below

➢ If name is NOT found on supplemental list, proceed to Exceptions (Page 34)

3. When name is found, confirm voter’s address as printed in the poll book (by asking voter). You MUST take appropriate action for any MESSAGE that appears in the new signature box (see Poll Book Quick Reference Guide for examples)

➢ If address is not confirmed, YOU MUST call Voter Reg (610) 891-4659 before voter is able to cast a ballot.

4. Look at the pre-printed signature and present the poll book to the voter.

5. Identify the new signature box and have the voter sign in the box. Signatures must be in BLUE or BLACK ink only.

6. Look at the poll book and compare the signatures

➢ If signatures match, go to Step 7.

➢ If signatures do not match, proceed to Exceptions (Page 34).

7. PRINT the name of the voter on the carbonless numbered list of voters. REMINDER: Be sure to use the cardboard insert provided at the back of the pad to separate pages (groups of 2).

➢ Do not place the voter’s name on this list until verified to vote.

➢ PRIMARY ELECTIONS - Print “D”, “R” or “N” to the right of the voter name for party affiliation.

Delaware County Election Day Guide

➢ Do not print provisional voter names on the yellow Numbered List of Voters. Provisional voters must be printed on the green Numbered List of Provisional Voters.

➢ In the event a voter is accidentally added to the Numbered List of Voters, print an asterisk (*) next to the name and draw a line through the name. DO NOT REUSE THIS LINE. This will help identify discrepancies on the Return Sheet at the end of the night. If they signed in the poll book – cross that signature out as well as the initial and numbers on the left side of the poll book. (see poll book instructions)

8. Record the Voter’s Number (assigned by the carbonless numbered list of voters) on the “Voter #” line, above the voter’s original signature. See initial area circled in red on the Poll Book Quick Guide.

9. Record YOUR initials on the line marked “Insp. Int” above the voter’s original signature.

10. The voter may now vote. Give the voter a ballot, pen and privacy shield (blank paper or laminated folder).

➢ PRIMARY ELECTIONS – Voters must vote on the ballot that matches the party affiliation listed in the poll book. Be sure to give voters the correct ballot

➢ GENERAL ELECTIONS – Remind voters that they cannot vote straight party and must select each candidate individually on the ballot.

11. Direct the voter to the privacy booth to mark ballot then proceed to the ballot scanner for tabulation.

BALLOT MARKING DEVICE-TOUCHWRITER: If the voter is unable to vote by marking paper ballot, direct them to the ADA compliant TouchWriter to mark ballot digitally. The ballot will be printed at the TouchWriter printer and voter will then proceed to the scanner. ANY voter may use the Touch Writer if requested. The TouchWriter may also be used to assist Provisional voters. The machine operator will set up the proper ballot for each voter and is available to help the voter change visibility and audio settings on the machine, if needed. (see Page 48 for details)

MULTI-SHEET BALLOTS – Verity Scan ballot counter will record a vote when sheet 1 of the ballot is scanned and not for other sheets. Voters must be instructed to scan all ballot pages, even if they’ve made no choices on the sheet. If voters do not follow this instruction when a 2 page ballot is used, the machine count will be incorrect.

Delaware County Election Day Guide

BLUE POLL BOOK – EXCEPTIONS/FLAGS

1. Unlisted Voter - If the VOTER NAME does not appear in the poll book

➢ Call Voter Registration at (610) 891-4659 with the voter present.

➢ If authorization is given to the voter, have the voter sign a blank entry located at the end of the alphabetized poll book.

➢ Be sure to print all voter information requested in the blank spaces.

➢ Voter Authorization Number will be provided over the phone from Voter Reg. DO NOT GIVE THE VOTER A BALLOT UNLESS VOTER REGISTRATION HAS PROVIDED YOU WITH AN AUTHORIZATION NUMBER FOR THE VOTER.

2. Incorrect Address - If the address of the voter is not properly listed in the poll book, the voter must complete the YELLOW AFFIRMATION OF ELECTOR form in order to vote.

3. Signature Verification - If the signature does not appear to be the same:

➢ Verify voter date of birth and address.

➢ Ask for identification (see acceptable forms of ID on Page 35).

4. Absentee or Mail-In – Remit/Spoil or Issue Provisional – Voter was issued an absentee/mail-in ballot that was not returned at time of poll book printing. Voter may:

➢ Surrender ballot and return envelope to the Judge of Elections to be voided (see instructions on page x and complete the ELECTOR’S DECLARATION TO SURRENDER form. Voter will then be cleared to sign poll book and vote. OR:

➢ Cast a provisional ballot.

5. Absentee or Mail-In – Ballot Cast / Not Eligible – Voter is not eligible to cast a ballot, absentee ballot has been returned to the county election bureau. DO NOT GIVE THIS VOTER A BALLOT. THEY ARE NOT PERMITTED TO VOTE.

6. Inactive: Affirmation Required – Voter must fill out the YELLOW AFFIRMATION OF ELECTOR form prior to casting a ballot. Identification is not required. File these forms in the “Used Affirmation and Assistance Forms” envelope. Return in the Blue Poll Bag at the end of the night.

Delaware County Election Day Guide

7. ID Required – Voter must show ID prior to voting. Required if voting for the first time at an election district. Acceptable forms of ID listed below.

8. If the voter needs assistance and it is not noted in the poll book, the voter and assistor must complete the PINK DECLARATION OF THE NEED OF ASSISTANCE TO VOTE form AND log the assistance in the ASSISTED VOTER LOG. File these forms in the “Used Affirmation and Assistance Forms” envelope. Return in the Blue Poll Bag at the end of the night.

9. If the voter requests a name, party or address change – direct the voter to votespa.com to submit a change to their voter registration file. The voter may also obtain the form on the county website. The paper forms are no longer included in the materials in the supply bag.

Approved Forms of Voter ID

Photo IDs Non-Photo IDs (ID must be (Must include current/valid) voter’s name & address)

 PA driver’s license/REAL ID  Voter ID card issued by the card Election Office

 ID issued by Commonwealth  Non-photo ID issued by Commonwealth  ID issued by US government  Non-photo ID issued by US  US Passport government

 US Armed Forces ID  Firearm permit

 Student ID  Current utility bill

 Employee ID  Current bank or credit card statement

 Current pay check/stub or government pay check/stub

Delaware County Election Day Guide

HOW TO ASSIST VOTERS WITH BALLOT SCANNER

MAINTAIN SAFE DISTANCE WHEN ASSISTING VOTERS AT THE SCANNER. DO NOT LOOK AT THE BALLOT. NEVER TAKE THE BALLOT FROM THE VOTER.

1. Instruct the voter to remove the privacy shield (blank sheet of paper or folder) from their ballot and insert the ballot into the scanner.

2. Voter inserts their marked ballot into the scanner as directed by the flashing green arrows (ballots must be fed in short edge first but can otherwise be inserted in any direction).

3. Voter must wait for the scanner to finish processing (screen will indicate “Please wait”).

4. When the scanner is finished, the screen will quickly flash the American flag and a brief message on the screen that the vote has been recorded.

a. If the ballot is 2 pages, this message will appear after each page. Take care to remind voters to scan each page of the ballot.

5. Thank the voter and direct the voter to the exit.

DO NOT ATTEMPT TO SCAN PROVISIONAL BALLOTS PROVISIONAL BALLOTS MUST BE PROCESSED BY THE JUDGE OF ELECTION

If any error messages are displayed, review the message and assist the voter. OVERVOTING – Voter selected more votes in a contest than is allowed. The scanner will reject the ballot and give the voter a choice to cast the ballot “as-is” or allow the voter to spoil the ballot with a poll worker and fill out a replacement. Overvoted races will not be counted.

UNDERVOTING – Voter leaves one or more contests blank. The scanner will reject the ballot and give the voter a choice to cast the ballot “as-is” or take the ballot back to the voting book to finish marking selections.

MULTI-PAGE BALLOT - If the ballot is more than 1 page, the scanner will display the “flag” screen after each page is scanned. DO NOT let the voter walk away without scanning each page of the ballot

Delaware County Election Day Guide

HOW TO REMIT (SURRENDER) MAIL-IN/ABSENTEE BALLOT

A voter who received an absentee or mail-in ballot, and who wishes to vote in the precinct by regular ballot instead, must complete the following steps:

Voter surrenders mail-in or absentee ballot, ALONG WITH its return envelope (the barcoded envelope with county mailing address)

NOTE: If voter surrenders a ballot in a sealed return envelope, verify there is a ballot inside while respecting the voter’s privacy. You may advise voter to go a voting booth and fill in all bubbles on ballot to

create an overvote and preserve voter privacy prior to surrender.

Voter fills out and signs the ELECTOR’S DECLARATION TO SURRENDER THEIR MAIL BALLOT form (See detailed Declaration instructions on Page 38)

Judge of Election will write “VOID” on the surrendered ballot and envelope using a pen.

Here is a handy guide to knowing what to do when a voter who applied for an absentee or mail-in ballot shows up at your polling place wanting to vote in person instead.

Does the voter have the ballot AND return envelope?

Do the Blue Poll Book & YES NO Supplemental pages show the voter has already returned a ballot?

➢ Void ballot and envelope YES NO ➢ Complete Elector’s Declaration to Surrender Form

➢ Voter will sign poll book and STOP: Follow steps vote normally Voter has for provisional already cast voting on a ballot pages 41-43

Delaware County Election Day Guide

HOW TO FILE SURRENDERED/REMITTED MAIL BALLOTS

Prior to being permitted to sign the poll book and vote in person on Election Day, the voter and Judge of Election must complete the ELECTOR’S DECLARATION TO SURRENDER THEIR MAIL BALLOT form. Use the instructions below to properly fill out and file the form.

Voter must sign and print their name, address and phone number on the ELECTOR’S DECLARATION TO SURRENDER THEIR MAIL BALLOT form (box # 1 shown in yellow below)

Judge of Election must date, sign and print their name on the ELECTOR’S DECLARATION TO SURRENDER THEIR MAIL BALLOT form (box # 2 shown in red below)

Declaration to Surrender form will be taped to the ballot envelope and all 3 items will be deposited in the Surrendered/Remitted Ballot Envelope.

The Surrendered/Remitted Mail Ballot Envelope will be returned to the county at the end of the night in the Clear Tote Bag

2 1

Use THIS Return Envelope

Delaware County Election Day Guide

HOW TO SPOIL A BALLOT

When a voter brings a mismarked or overvoted ballot to the board to be spoiled, complete the following steps:

Ask voter to fold their ballot in half

File the folded ballot in the Spoiled Ballots Envelope (pictured below)

Fill in the requested information on the Spoiled Ballot Log (pictured below and located on the rear side of the envelope)

Give the voter a blank ballot and direct them back to the voting booth

Delaware County Election Day Guide

HOW TO GUIDE FOR ATV – ASSISTANCE TO VOTE

Voters that require assistance to vote do NOT need to have it noted in the pollbook. When a voter needs assistance, take the following steps:

If “ATV” is noted in the pollbook the voter is able to receive assistance and does NOT need to fill out the PINK DECLARATION OF ASSISTANCE form.

If “ATV” is not noted in the pollbook, ask the voter to fill out a PINK DECLARATION OF ASSISTANCE form. The Form (pictured below) must be witnessed and signed by the Judge of Election.

All voters receiving assistance to vote MUST be listed on the RECORD OF ASSISTED VOTERS form.

File used DECLARATION OF ASSISTANCE forms in the “Used Affirmation and Assistance Forms” envelope in the Blue Poll Bag at the end of the night.

File the RECORD OF ASSISTED VOTERS form in the “Used Affirmation and Assistance Forms” envelope in the Blue Poll Bag at the end of the night.

NOTE: The voter may choose one person to assist in voting. The individual may not be the Judge of Election, the voter’s employer or an agent or officer of the voter’s union.

Delaware County Election Day Guide

HOW TO GUIDE FOR PROVISIONAL VOTERS

When checking in the voter, check the poll book and supplemental list to find out if voter is eligible to cast a regular ballot. If the voter’s name does not appear in your poll book or supplemental list, the Judge of Election should take this voter out of line and call voter services at (610) 891-4659 to determine the registration status of the voter.

The voter’s polling location can be found at https://votespa.com If voter is registered in another location, direct voter to vote in that polling precinct.

Reminder: Pennsylvania counties are prohibited from counting a provisional ballot cast by a voter registered in another county.

VOTERS MUST CAST A PROVISIONAL BALLOT IF:

Voter received, but did not surrender (remit), Absentee/Mail-In ballot and return envelope.

Voter name does not appear in the poll book and registration status cannot be determined.

Poll book flag notes red “Provisional Only” stamp.

Poll book flag notes “ID Required” and the voter is unable to show approved identification (approved forms of ID listed on page 35). First time voter will have 7 days to submit valid ID to Delaware County Voter Registration for approval.

In a Primary, if the voter insists on voting on a ballot other than the party listed in the poll book. Recommend the voter use the write-box on the ballot instead but if they insist, the voter may vote provisionally. Please note, if the party affiliation does not match their voting record, the vote will not be counted.

A court order has been issued for the voter.

Any voter at the wrong precinct if the voter is unable or unwilling to go to the correct precinct. NOTE: inform the voter that races will be counted based on the registered precinct so not all voted contests may count.

Provisional voters do not sign the poll book. Provisional voters must be recorded in the GREEN provisional list of voters.

Provisional voters may use the TouchWriter (select Provisional Ballot when activating machine) or handmarked provisional ballot to cast their vote.

Delaware County Election Day Guide

HOW TO FILL OUT THE PROVISIONAL ENVELOPE

1. Have voter fill out and sign Sections 1 & 2 on the white provisional ballot envelope.

2. If voter lives at a different address than the address where they are registered, voter must complete Section 3 on the white envelope as well.

3. Voter proceeds to vote on a provisional ballot. Voter may also use the TouchWriter to generate a marked provisional ballot.

4. Direct voter to place the ballot in the green secrecy envelope and seal it after completing their ballot.

5. Direct voter to place the green envelope inside the white provisional ballot envelope and seal it as well.

6. Voter returns all materials to the Judge of Election and signs the white envelope in front of election officials (section 4).

7. Judge of Election correctly selects the reason for the provisional ballot.

8. Judge of Election and Minority Inspector sign and date the white envelope (section 4).

9. Judge of Election must then place the provisional ballot bar-coded receipt sticker in the space provided on the envelope marked AFFIX BALLOT ID NUMBER HERE.

10. Give voter their portion of the receipt, which enables voter to determine the status of their provisional ballot. Voter may also look up provisional status, post-election, by name and date of birth at votespa.com.

11. Place sealed white provisional ballot envelope in the larger white Provisional Voting – Return Envelope, NOT in the ballot box.

12. Follow the Provisional Ballot return instructions on page 69 to properly seal and secure these ballots for return to the county at the end of the night.

Delaware County Election Day Guide

HART VERITY SCANNER AND TOUCHWRITER VOTING GUIDE

FOR DELAWARE COUNTY

Delaware County Election Day Guide

VOTING WITH THE BALLOT SCANNER

Delaware County Election Day Guide

VOTING WITH THE BALLOT SCANNER (Continued)

Delaware County Election Day Guide

VOTING WITH THE BALLOT SCANNER (Continued)

Delaware County Election Day Guide

VOTING WITH THE TOUCHWRITER

Delaware County Election Day Guide

VOTING WITH THE TOUCHWRITER (Continued)

Delaware County Election Day Guide

VOTING WITH THE TOUCHWRITER (Continued)

Delaware County Election Day Guide

VOTING WITH THE TOUCHWRITER (Continued)

Delaware County Election Day Guide

VOTING WITH THE TOUCHWRITER (Continued)

Delaware County Election Day Guide

VOTING WITH THE TOUCHWRITER (Continued)

Delaware County Election Day Guide

VOTING WITH THE TOUCHWRITER (Continued)

Delaware County Election Day Guide

VOTING WITH THE TOUCHWRITER (Continued)

Delaware County Election Day Guide

CLOSING THE POLLS

 Polls must stay open until all voters in line at 8PM have voted.

 DO NOT close the polls before 8PM. Once polls have closed, they cannot be reopened.

 All supplies marked Retur n to County on pages 69, 70 and 71 MUST be returned to your assigned drop-off site immediately after completing the closing process.

TIME-SAVING TIP! If you are missing any items, you will be required to return to your polling location to collect those items. Be sure to review pages 69, 70 & 71 to avoid having to make two trips!

Delaware County Election Day Guide

CLOSING THE POLLS – VERITY SCANNER

HOW TO SHUT DOWN THE SCANNER, PRINT/FILE MACHINE TAPES AND REMOVE THE VDRIVE FOR RETURN TO THE COUNTY

1. Press the BLUE poll worker button on the back of the Verity Scan

2. Select Close Polls

3. Select Yes, Close the polls

IMPORTANT: DO NOT CLOSE THE POLLS UNTIL 8P.M. SHARP OR UNTIL ALL VOTERS IN LINE AT 8PM HAVE VOTED.

Once Polls have been closed, they cannot be reopened. Call Voting Machine Warehouse (610) 874-8780 with any problems.

4. Enter the Close Polls Code and select Accept

THE POLL ARE NOW CLOSED.

The Close Polls report will print automatically.

5. Sign and file the Close Polls report in the Precinct Binder sleeve marked “Machine Tapes”

Helpful Tips: Machine tapes will be long (some may be over 6 feet) take care to roll or fold machine tapes so you can access information later to record on the return sheets.

When printing multiple copies of machine report tapes, you may mark the upper right corner of the tape with the number to keep track.

Machine tape replacement instructions are noted on page 62 if additional rolls of report tape are needed.

Delaware County Election Day Guide

CLOSING THE POLLS – VERITY SCANNER (Continued)

6. Select Print Tally. Wait for the report to print.

➢ Repeat this step until you have a total of six (6) Tally reports. Do this for each scanner.

7. Select Print Ballot Count. Wait for the report to PRINT 6 X print. PRINT 2 X ➢ Repeat this step until you have a total of two (2) Ballot Count reports. Do this for each scanner. PRINT 6 X

8. Select Print Write-In Report. Wait for the report to print.

➢ Repeat this step until you have a total of six (6) Write-In reports. Do this for each scanner.

9. Election officials must sign ALL machine tape reports and file as noted below:

 One Tally & Write-In report from each scanner will be collated and taped to all 3 Return Sheets. To collate, place the Write-In report under the Tally report for each scanner and tape these reports to the top of the Return Sheet where indicated (right side)

 One Tally & Write-In report from each scanner will go to the Republican Party Representative

 One Tally & Write-In report from each scanner will go to the Democratic Party Representative

 One Tally, Ballot Count and Write-In report from each scanner will go in the Precinct Binder sleeve marked “Machine Tapes”

 One Ballot Count report from each scanner will go in the Minority Inspector Packet

Delaware County Election Day Guide

CLOSING THE POLLS – VERITY SCANNER (vDrive Removal)

Delaware County Election Day Guide

CLOSING THE POLLS – VERITY TOUCHWRITER

HOW TO SHUT DOWN THE TOUCHWRITER, PRINT/FILE MACHINE TAPES AND REMOVE THE VDRIVE FOR RETURN TO THE COUNTY

1. Press the BLUE poll worker button on the back of the Verity Scan

2. Select Close Polls

3. Select Yes, Close the polls

IMPORTANT: DO NOT CLOSE THE POLLS UNTIL 8P.M. SHARP OR UNTIL ALL VOTERS IN LINE AT 8PM HAVE VOTED.

Once Polls have been closed, they cannot be reopened. Call Voting Machine Warehouse (610) 874-8780 with any problems.

4. Enter the Close Polls Code and select Accept SELECT BALLOT

THE POLL ARE NOW CLOSED. COUNT REPORT PRINT 2 X The Close Polls report will print automatically.

5. Sign and file the Close Polls report in the Precinct Binder sleeve marked “Machine Tapes”

6. Select Print Ballot Count. Wait for the report to print.

➢ Repeat this step until you have a total of two (2) reports.

7. Election officials must sign the Ballot Count reports and file as noted below:

 One (1) Ballot Count report will go in the Precinct Binder sleeve marked “Machine Tapes”

 One (1) Ballot Count report will go in the Minority Inspector Packet

Delaware County Election Day Guide

CLOSING THE POLLS – VERITY TOUCHWRITER (VDrive Removal)

Delaware County Election Day Guide

CLOSING THE POLLS – REPLACING REPORT TAPE IF NEEDED

Delaware County Election Day Guide

CLOSING THE POLLS – PROCEDURE GUIDE

When devices are completely powered down, pack up the equipment and prepare to load the equipment cage. Apply equipment security seals and record the seal numbers on all Return Sheets – Certificate 2. (Page 65) o Colored security seals are stored in manifest sleeve attached to cage door o Use BLUE security seals for the handles of Scanner(s) and TouchWriter o Use BLUE security seal for the rear port of the TouchWriter o Use RED security seal to lock the equipment cage (DO THIS LAST) Pack equipment into cage using photo guide in plastic manifest sleeve if needed. Unused ballots must be counted (record remaining ballot count on all Return Sheets – Certificate 3). Counted unused ballots will be stored in the ballot box and repacked in equipment cage for return to the county. Separate the carbonless Numbered List of Voters booklets (normal & provisional) and record the total number of voters on all Return Sheets – Certificate 2. o Top set (white) gets filed in the Official Forms Folder in the Precinct Binder - Yellow set in Minority Insp. Packet (env. 2) o Top set (green) gets filed in the Official Forms Folder in the Precinct Binder - Green set in Minority Insp. Packet (env. 2) Apply GREEN security seal(s) on the ballot bag(s) and record the seal number(s) on all Return Sheets-Certificate 3. Complete the Provisional Ballot Return Envelope and green Provisional Ballot Reconciliation Form see details on Page 69. Bundle all marked Provisional Ballots with the return envelope and reconciliation form. Store the marked Provisional Ballots in the Blue Poll Bag with poll books and forms as instructed on Page 69. Apply WHITE security seal on the Blue Poll Bag and record the seal number on all Return Sheets. Complete all Return Sheets using the step-by-step guide beginning on page 65. Please explain any accounting errors/numbered list of voter discrepancies on the back side of all return sheets. All poll workers must print and sign their names on all Return Sheets and sign where indicated on the task list to indicate responsible party for each task. Completed Return Sheets will be submitted to the following locations: o Posted in Precinct – visible from outer door or window o Sealed Tyvek Envelope with the vDrives o Minority Inspector Packet – Envelope 1 Pack up all materials for return according to the picture guides on pages 69-71

Delaware County Election Day Guide

CLOSING THE POLLS – QUICK LINKS Follow instructions on the pages below to complete the following:

Return Sheet Certificate 1 - Filled out at poll opening Return Sheet Certificate 2 - Poll Closing – Voter Tally Return Sheet Certificate 3 - Poll Closing – Paper Ballot Audit

Return Sheet Notes: Poll Closing Certificate 2: The total number of votes listed in the “Ballot Counter from Machine Tape” box (added together if the precinct has 2 scanners) MUST match the number of voters in the “Total # of Voters from the Carbonless list” If these numbers do not match, please explain any discrepancies IN WRITING on the reverse side of ALL machine tapes.

Use the Understanding Machine Tapes page to help read data from the machine tapes.

Use the picture guide beginning on page 69 to properly pack up materials for the County Bureau of Elections.

Blue poll bag – Voter Registration Clear Tote Bag and Precinct Binder – Bureau of Elections Sealed Ballot Bags Tyvek Security Bag with vDrives and Return Sheet (county copy) Minority Inspector – Give to the Minority Inspector Equipment Cage

When dropping off, the county employees collecting the Election Day materials MUST verify possession of the following:

➢ Name and phone number of the person dropping off equipment

➢ Pay Sheet

➢ vDrives from Scanner(s) and TouchWriter

➢ Sealed ballot bag(s) from scanner(s)

➢ Sealed provisional ballot bag

Delaware County Election Day Guide

CLOSING THE POLLS – RETURN SHEET (CERT 1) – POLL OPENING

Delaware County Election Day Guide

CLOSING THE POLLS – RETURN SHEET (CERT 2) VOTE COUNT

Delaware County Election Day Guide

CLOSING THE POLLS – RETURN SHEET (CERT 3) PAPER BALLOT AUDIT

Delaware County Election Day Guide

CLOSING THE POLLS – READING MACHINE TAPES

Delaware County Election Day Guide

RETURN GUIDE – BLUE POLL BAG

THIS BAG MUST BE LOCKED USING THE WHITE SECURITY SEAL

POLL BOOKS Poll Books (Alphabetized) Poll Book Supplemental Pages

USED PROVISIONAL BALLOTS See detailed instructions at the bottom of page.

Return to County USED FORMS ENVELOPE Affirmation of Elector (Yellow) Declaration of Assistance (Pink) Record of Assisted Voters Form

UNUSED FORMS ENVELOPE Affirmation of Elector (Yellow) Declaration of Assistance (Pink)

OTHER ITEMS Privacy Screen Unused provisional ballots Unused provisional ballot envelopes & receipts

MARKED PROVISIONAL BALLOT RETURN INSTRUCTIONS:

1. Fill out and sign the green Provisional Voting Reconciliation Form.

2. Fill out and sign the white Provisional Return Envelope .

➢ This form MUST be signed by the Judge of Election and Minority Inspector.

➢ This form MUST include the printed name of the individual responsible for returning this packet to the county on the form. ➢ Place ALL USED provisional ballots in the white envelope.

3. Place Provisional Return envelope in the BLUE Poll Bag. 4. Seal BLUE Poll Bag using the WHITE security seal found in the Security Seals Sleeve in the Precinct Binder. Record the seal number on all 3 Return Sheets.

Delaware County Election Day Guide

RETURN GUIDE – CLEAR TOTE BAG & PRECINCT BINDER

CLEAR TOTE BAG PRECINCT BINDER

Return to County Return to County

 PRECINCT BINDER (see details on right) OFFICIAL ELECTION FORMS FOLDER  BLACK & CLEAR BAG with keys and  Pay Sheet (MUST be signed and filled out by  TYVECK SECURITY BAG with vDrives all workers to ensure payment)  Signed Oath of Office affidavit This bag must be signed by all poll workers  Signed Affidavit of Voter ID present upon sealing.  Numbered List of Voters-white copy  Numbered List of Provisional Voters-white  Spoiled Ballot Envelope and Log  Used Challenge Affidavits  Surrendered (remitted) Ballot Envelope  Used Statements of Complaint  Black & Clear bag with machine keys

Samsung Tablet and charger  SECURITY SEAL SLEEVE  Precinct Signage All broken security seals from poll opening  Plastic bag with office supplies  Unused forms and paperwork RETURN SHEET SLEEVE  Completed county copy of the Return ITEMS FOR TRASH/RECYCLING Sheet with write-in and tally tapes from Sample Ballots each scanner attached to the form. Posting Notices  Seal Return Sheet in the Tyvek envelope, These items do not need to be returned fold and insert in the Return Sheet Sleeve with election equipment. Please recycle if possible and be sure not to leave any trash MACHINE TAPES SLEEVE (containing) in your polling location.  Power-On Self Test from all equipment  Zero Reports from all equipment  Open Polls Reports from all equipment  Close Polls Reports from all equipment  Ballot Count Reports from all equipment  Tally Reports from Scanner(s)  Write-In Reports from Scanner(s)

Delaware County Election Day Guide

RETURN GUIDE – BALLOTS, Vdrives & MORE

BLACK/CLEAR BAG & SEALED BALLOT BAG(S) Tyvek Secured vDRIVES

Return to County Return to County

 One Sealed Ballot bag per scanner used  Place ALL vDrives for Scanner(s) & in your precinct. TouchWriter inside sealed and signed Ballot bag seals are located in the Precinct Tyvek bag. Binder. Use the GREEN seals to secure the  Equipment Keys/Lanyard ballot bags. Record the GREEN seal TYVEK ENVELOPE MUST BE SIGNED BY numbers on the Return Sheet (Cert 2) AT LEAST 3 POLL WORKERS.

SUPPLIES MARKED “RETURN TO COUNTY” MUST BE INCLUDED IN END OF NIGHT DROP OFF. IF YOU ARE MISSING ANY OF THESE ITEMS, YOU MUST RETURN TO THE POLLING LOCATION TO RETRIEVE THEM FOR DELIVERY TO THE COUNTY.

EQUIPMENT CAGE MINORITY INSP. PACKET

REPACK, SEAL AND COVER MINORITY INSP. MUST KEEP

 Repack election equipment  Oath of Office Affidavit  Unused ballot box (COUNT unused  Numbered List of Voters (yellow copy) ballots first, then repack in white ballot  Numbered List of Provisional Voters box) (green copy)  Minority Inspector Return Sheet with NOTE: There is a plastic manifest sleeve Write-In & Tally report tapes attached. attached to the inner door of the  Machine Tapes (put in small envelope) equipment cage with the following: o Zero report from Scanner(s) Blue Security Seals for equipment o Zero report from TouchWriter Red Security Seal for cage o Ballot Count report from Scanner(s) Equip. Packing Guide o Ballot Count report from TouchWriter

Delaware County Election Day Guide

Emergency Information

Prior to the opening of your polling place, please review and familiarize yourself with any existing emergency plans for the facility of your polling place. In the event of an emergency while the polling place is open, follow the facility’s emergency procedures. If the facility does not have an Emergency Plan, the following general emergency procedures shall be followed. In the event of a life-threatening situation, call 911. After calling 911 or if the situation is non-threatening (for example, loss of power), notify the Voting Machine Warehouse at (610) 874-8780. In the event of an evacuation, keep poll workers and voters out of the building. If time and conditions permit, take all poll books and voting equipment with you. Safeguard poll books. All poll workers shall meet outside, and the Judge of Election shall make sure everyone is accounted for. Poll workers can wait in vehicles outdoors if weather conditions warrant. Await further instructions as to relocation or other pertinent information. FIRE/GAS LEAKS: Evacuate the building and call 911. If time and conditions permit, take all poll books and voting equipment with you. Safeguard the poll books. All poll workers shall meet outside, and the Judge of Election shall make sure everyone is accounted for. If the fire is small and you can safely use an extinguisher without endangering yourself, do so. Notify the Voting Machine Warehouse at (610) 874-8780. SEVERE WEATHER/TORNADO: Seek shelter in the lowest level of the building, away from windows. If time and conditions permit, take all poll books and voting equipment with you. Safeguard poll books. The Judge of Election shall make sure everyone is accounted for. Everyone who is able should get on their knees and elbows while protecting their head. Notify the Voting Machine Warehouse at (610) 874-8780. LOSS OF POWER: Notify the Voting Machine Warehouse at (610) 874-8780. Open blinds and curtains to allow as much natural light as possible. The Verity voting equipment works on backup battery power for up to two hours. SUSPICIOUS PACKAGE/BOMB THREAT: Do not touch/move the suspicious item(s.) Evacuate the building and call 911. If time and conditions permit, take all poll books and voting equipment with you. Safeguard the poll books. The Judge of Election shall make sure everyone is accounted for. Notify the Voting Machine Warehouse at (610) 874-8780. Await further guidance from law enforcement. WEAPONS SITUATION: If the weapon is displayed in a hostile way – if possible, immediately contact the Constable on duty at your polling place. If there isn’t a Constable, call 911 and evacuate the building, if possible. Should time and conditions permit, take all poll books and voting equipment with you. Safeguard the poll books. The Judge of Election shall ensure everyone is accounted for. If evacuation is not possible, seek safety in areas of the facility (restrooms, desks, etc.) If possible, take all poll books and voting equipment with you. Do not do anything to further agitate the person with the weapon. Await further guidance from law enforcement. OTHER SITUATIONS: Use common sense and take the steps necessary to ensure the safety and protection of workers and voters.

Delaware County Election Day Guide

WHEN TO CALL THE POLICE Police, whether in uniform or not, are prohibited from being within 100 feet of a polling place on Election Day other than for very specific reasons, including to keep the peace, to serve a warrant, or to cast their own ballot. In order to avoid unnecessary (and unlawful) police presence at a polling place, attempts should be made to use the Constable or other resources to resolve less serious disputes, disturbances, and other issues. However, please call the police immediately in the following circumstances:

 If there is a true law enforcement emergency, including any significant risk or credible threat of bodily harm to any person in or near the polling place

 If there is a serious public disturbance or significant breach of the peace in or near the polling place

 If any person in or near the polling place brandishes a weapon or otherwise acts in a truly threatening or intimidating manner

 If any person uses or attempts to weaponize COVID-19 or intimidate anyone in or near the polling place using COVID-19 or a threat relating to COVID-19 (By way of example, a voter refusing to wear a mask to vote does not meet this standard, whereas a person coming up to voters as they approach a polling place and coughing in their face would meet this standard)

 If any person is acting in a significantly disruptive manner and repeatedly ignores or refuses to follow the direction of the Judge of Election, and the matter cannot be resolved by the Judge of Election, the members of the local election board, or the Constable

Please call the Bureau of Elections immediately (or as soon as possible under the circumstances) after calling the police to report the incident.