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JANUARY 1, 1991 the Courthouse Was Closed For JANUARY 1, 1991 The Courthouse was closed for the New Year's Day holiday. * * * * * * * * * * JANUARY 2, 1991 The Board of County Commissioners met in regular session; all three members were present. Audit List The Board of County Commissioners signed the Audit List, dated December 31, 1990, pages 7-31, with a grand total of $955,691.68. The Audit List was returned to the Accounting Department. DAILY ADMINISTRATIVE MEETING At the daily administrative meeting held in the forenoon, the following item was signed: Payroll Transmittal Sheet The Board of County Commissioners signed the Transmittal Sheet for Pay Period #25 (11/25/90 through 12/08/90) with a total Missoula County payroll of $355,896.75. The Transmittal Sheet was returned to the Auditor's Office. Other items included: The Commissioners selected Commissioner Dussault as Chair of the Board for 1991. The minutes of the daily administrative meeting are on file in the Commissioners Office. WEEKLY PUBLIC MEETING The meeting was called to order at 1:30 p.m. by Chair Ann Mary Dussault. Also present were Commissioners Barbara Evans and Janet Stevens. BID AWARD: MICROFILM READER/PRINTER - CLERK AND RECORDERS OFFICE Ann Mary Dussault explained that this is a request to award a bid for one microfilm reader printer. Bids received were as follows: Capital Business System $ 9,910 Minolta 605Z Northwest Microfilm Co. $ 5,850 Canon PC Printer 80 Bell & Howell Co. $16,496 Capital Business System's price includes one year service contract and optional fiche carrier base price $8,860. Staff recommends awarding the bid to Capital Business System, not the lowest bid but the best bid, for the following reasons: 1. Operating costs for the Canon are more than twice as high as those for the Minolta. Payback for the $3,000 difference in base price would take 4 years; we expect this machine to be in operation for at least 10 years. 2. The Minolta has an automatic exposure and automatic frame masking. Both features reduce operating costs and will require less supervision of the public by the recording staff. 1 January 2, 1991 (continued) 3. Service for the Minolta should be quicker because the service person is based here in Missoula. Canon service for Northwest Microfilm is based in Spokane. Annual service contract costs are equal. 4. Positive to negative and positive to positive print capabilities on the Canon require manually exchanging the toner cartridges, whereas the Minolta has an automatic bi-modal printing capability. Non-staff office users would not be expected to change toner cartridges. 5. Minolta includes a film frame counter, as listed in the specs. Wendy Cromwell, Clerk and Recorder, explained the specs which resulted in such a wide dollar range in the bids received. Barbara Evans moved and Janet Stevens seconded the motion to award the bid for one microfilm reader/printer to Capital Business System for $9,910 as the most responsive bid received. Motion carried on a vote of 3-0. There being no further business to come before the Board, the Commissioners were in recess at 2:40 p.m. * * * * * * * * * * JANUARY 3, 1991 The Board of County Commissioners met in regular session; all three members were present. Monthly Report Chair Dussault examined, approved and ordered filed the monthly reconciliation reports for Justices of the Peace, Michael D. Morris and David K. Clark, for month ending December 31, 1990. DAILY ADMINISTRATIVE MEETING At the daily administrative meeting held in the forenoon, the following item was signed: Resolution No. 91-001 The Board of County Commissioners signed Resolution No. 90-01, authorizing and instructing the County Clerk and Recorder to make application to the County Treasurer of Missoula County for tax deed for the following described land which remains unredeemed in the Office of the County Treasurer on December 31, 1990, and for which notice has heretofore been properly made, and instructing the County Treasurer to cancel 1986, 1987, 1988, 1989, and the current year's taxes on the same: Legal Description: SUID #5830856 In SW 1/4 Plat P 33- 14-19 68.11 ac Legal also known as: In SW 1/4 Section 33, T 14 N., R. 19 W., according to Cert. of Survey 3340. Other items included the following Board Appointments: 1) the Commissioners reappointed James J. O'Neill and Robin Campbell to two-year terms on the Missoula County Zoning Board of Adjustment through December 31, 1992; and 2) Michael Aaron was appointed as a "regular" member of the Missoula County Zoning Board of Adjustment through December 31, 1992. 2 January 3, 1991 (continued) The minutes of the daily administrative meeting are on file in the Commissioners Office. * * * * * * * * * * JANUARY 4, 1991 The Board of County Commissioners met in regular session; all three members were present. Wendy Cromwell, Clerk & Recorder Ann Mary Dussault, Chair * * * * * * * * * * JANUARY 7, 1991 The Board of County Commissioners met in regular session; a quorum of the Board was present. Commissioner Stevens was out of the office all day. Swearing-In Ceremony In the forenoon, Chair Dussault conducted the Swearing-In Ceremony for the following newly elected and reelected County officials: Susan Reed County Auditor 4-year term Rachel Vielleux Co. Supt. of Schools 4-year term Doug Chase Sheriff/Coroner 4-year term Horace Brown County Surveyor 4-year term Robert L. Deschamps County Attorney 4-year term Michael Morris Justice of the Peace 4-year term David Clark Justice of the Peace 4-year term Wendy Cromwell Clerk & Recorder/ 4-year term Treasurer Kathleen Breuer Clerk of District Court 4-year term Barbara Evans County Commissioner 6-year term DAILY ADMINISTRATIVE MEETING At the daily administrative meeting held in the forenoon, the following items were signed: Professional Services Contract The Board of County Commissioners signed a Professional Services Contract between Missoula County and the Associates for Hearing and Speech, an independent contractor, for the purpose of providing individual hearing screening for members of the County Medical Benefits Plan, as per the terms set forth, commencing January 14, 1991, and concluding January 25, 1991, for a total payment not to exceed $10.00 per screening. Resolution No. 91-006 The Board of County Commissioners signed Resolution No. 9l-006, Sales of Tax Property, resolving that the Clerk and Recorder prepare and publish and post notices of the Order of Sale of Tax Deed Property for the parcel of land described in Resolution No. 91-01, dated January 3, 1991, setting the sale for January 23, 1991, at 1:30 p.m. Addendum to Travel Policy The Board of County Commissioners signed an Addendum to Policy 88-A, the Missoula County Travel Policy, amending the Policy as follows: 3 January 7, 1991 (continued) "as of January 1, 1991, mileage will be reimbursed at 26 cents for the first 1,000 miles per month traveled and 23 cents thereafter (for the same month). The minutes of the daily administrative meeting are on file in the Commissioners Office. * * * * * * * * * * JANUARY 8, 1991 The Board of County Commissioners met in regular session; all three members were present. DAILY ADMINISTRATIVE MEETING At the daily administrative meeting held in the forenoon, the following items were signed: Certification of Acceptance Chair Dussault signed a Certification of Acceptance for County Maintenance for a portion of Sunset Hill Road, Road No. 1730, located in Section 1, T. 13 N., R. 15 W., as per an agreement with the Montana Department of Highways. The Certification was returned to the Surveyor's Office. Resolution No. 91-002 The Board of County Commissioners signed Resolution No. 91-002, a budget amendment for FY'91 for the Health Department, including the following expenditures and revenue, and adopting it as part of the FY'91 budget: Description of Expenditures Budget 2270-611-443200-112 Temporary Salaries $24,898 -141 Fringe Benefits 6,225 -206 Office Supplies 500 -311 Printing 650 -327 Consultants 3,938 -356 Common Carrier 900 -357 Meals, Lodging, Incidentals 389 -945 Capital - Office Equipment 1,000 $38,500 Description of Revenue Revenue 2270-611-333025 EA 5X28 $38,500 EPA funds received; assistance ID No. G1008692-01-0, Log No. 08-G1-1. Resolution No. 91-003 The Board of County Commissioners signed Resolution No. 91-003, a budget amendment for FY'91 for the Health Department, including the following expenditure and revenue, and adopting it as part of the FY'91 budget: Description of Expenditure Budget 2270-612-447207-328 Contracted Services $15,505 Description of Revenue Revenue 2270-612-333278 Pedestrian Grant $15,505 4 January 8, 1991 (continued) Grant received from the National Highway Traffic Safety Administration. Pass through money to the City, as the City of Missoula did not have a Traffic Safety Task Force so they could not apply for this grant. Resolution No. 91-004 The Board of County Commissioners signed Resolution No. 91-004, a budget amendment for FY'91 for the Health Department, including the following expenditures and revenue, and adopting it as part of the FY'91 budget: Description of Expenditures Budget 2270-610-441001-111 Permanent Salaries $4,426 -112 Temporary Salaries 1,308 -141 Fringe Benefits 1,336 -301 Postage 100 -321 Long Distance Phone 100 -359 Mileage - Private Vehicle 300 $7,570 Description of Revenue Revenue 2270-610-337054 EPA Study $7,570 Received a grant from SDHES No. 410003 to conduct interviews for EPA survey. Resolution No. 91-005 The Board of County Commissioners signed Resolution No. 91-005, a budget amendment for FY'91 for the Health Department, including the following expenditures and revenue, and adopting it as part of the FY'91 budget: Description of Expenditures Budget From To 2270-611-442200-112 Temporary Salaries $2,000 $4,860 -326 Co.
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