Appendix 1

GATEWAY 4 REPORT

New Swimming Pool and Leisure Centre

for

Allerdale Borough Council

Pick Everard Piccadilly House 49 Piccadilly Manchester M1 2AP

Issue 1.4 Date: 31 October 2014 Allerdale Borough Council Interim Gateway 4 Report Workington Leisure Centre

Document History

Issue Date Comment Author Checked 1.4 31.10.14 Gateway 4 Report PD/AL AD

IN19-8 Rev A PI CK EVER A RD

Allerdale Borough Council Interim Gateway 4 Report Workington Leisure Centre

CONTENTS

1.0 EXECUTIVE SUMMARY ...... 1

2.0 PURPOSE OF REPORT ...... 2

3.0 PROJECT BRIEF ...... 2

4.0 SCAPE GATEWAY APPROVAL PROCESS ...... 2

5.0 DESIGN ...... 4

6.0 PROGRAMME ...... 6

7.0 RISK AND COMPENSATION EVENTS ...... 7

8.0 COMMERCIAL AND TECHNICAL ASSURANCE PROCESS ...... 9

9.0 COST AND PROCUREMENT...... 9

10.0 VALUE ENGINEERING ...... 10

11.0 LOCAL SPEND ...... 11

12.0 VALUE FOR MONEY ...... 12

13.0 COMPLIANCE WITH THE SCAPE FRAMEWORK ...... 12

14.0 HEALTH AND SAFETY ...... 12

15.0 NEXT STEPS ...... 12

16.0 RECOMMENDATION ...... 13

APPENDIX A: RCE/WD GATEWAY 4 REPORT 14

APPENDIX B: RISK REGISTER 15

APPENDIX C: LOCAL SPEND 16

IN19-8 Rev A PI CK EVER A RD

Allerdale Borough Council Interim Gateway 4 Report Workington Leisure Centre

1.0 EXECUTIVE SUMMARY

This report provides an overview on the Scape process undertaken in collaboration with Robertson Construction England (RCE) and Willmott Dixon (WD), in support of the approval required from the Council Executive on 12 November 2014 to proceed with signature of the Delivery Agreement to allow RCE/WD to commence building works to deliver the Workington Leisure Centre.

The current detailed design submitted at Scape Gateway 4 is generally compliant or exceeds the scope of facilities approved by the Council Executive on 13 November 2013. The key non-compliance items are noted as follows:

 No Jacuzzi is provided within the Health Suite; (following discussion with the Operator at Gateway 2);

 The Fitness Suite includes 90no. station’s not 100;

 Three 3G 5 aside pens have been provided in place of an artificial full size 3G pitch, due to the commitment given by Lakes College;

 Vending is provided in the Café area, rather than a Café.

The Building Regulations approval stage is sufficient to allow works to commence on to site.

Planning consent was approved on 22 July 2014 with 39 conditions associated with the project. Once Planning Department approval is obtained to the pre-commencement conditions, works can commence on site from a planning perspective.

The programme identifies a commencement date on 8 December 2014, with Completion on 21 March 2016. The overall construction period is 67 weeks.

The Council risks are considered minimal and within control to determine and mitigate prior to contract award.

The Local Spend percentages achieved are only based on progress so far. RCE/WD have developed a strategy to continue to improve local spend throughout the construction works, that will be measured as a KPI during the contract and at Completion.

The proposed Contract Price of £10,369,946 plus the additional sum for Fixtures, Fittings and Equipment at £60,297 (total Contract Price of £10,430,243) is considered to be value for money for the Council.

Construction works can now proceed from a Health and safety perspective onto site in compliance with Construction (Design and Management) Regulations 2007.

Pick Everard can conclude that the RCE/WD bid submitted on 15 October 2014 represents value for money and is compliant with the Scape Framework The Next Steps, Pick Everard recommend that the Council can proceed to Scape Gateway 5; Mobilisation / Construction.

1 PICK EVERARD IN19-8 Rev A

Allerdale Borough Council Interim Gateway 4 Report Workington Leisure Centre

2.0 PURPOSE OF REPORT

The purpose of this report is to set out the progress made since approval was obtained from the Council Executive on 13 November 2013 to proceed with the New Swimming Pool and Sports Centre.

This report provides an overview on the Scape process undertaken in collaboration with RCE/WD, and seeks approval from the Council Executive on 12 November 2014 to proceed with signature of the Delivery Agreement to allow RCE/WD to commence building works to deliver the Workington Leisure Centre. (Scape Gateway 5; Mobilisation / Construction).

3.0 PROJECT BRIEF

At the Council Executive on 13 November 2013, members’ approval was obtained to move forward with the procurement of a final design with costs to deliver a new leisure centre in Workington, located on land adjacent to Brow Top Car Park and the car park itself as the preferred site. Approval was also obtained to use the Scape Framework.

The proposed facility mix included in item 5.10 of the Council Executive minutes for the new centre was confirmed as follows:

 A 25m x 8 lane pool with small pool for teaching / alternative uses and spectator seating (this would be a regional facility not currently available in Cumbria)

 A spa suite (sauna/ steam room/ Jacuzzi)

 Wet and dry changing facilities

 4 court sports hall (including soft play area if practical)

 Climbing wall

 Fitness suite (100 stations) and 2 activity studios (flexible use)

 Spinning studio

 Artificial full size 3G pitch(es)

 2 squash courts

 Café

 Administration / office provision

At the Council Executive meeting, the proposed facility mix was approved, supplemented by a Scape Gateway 2 Report (RIBA Stage 1 – Preparation and Brief) prepared by RCE/WD, dated 25 October 2013.

4.0 SCAPE GATEWAY APPROVAL PROCESS

A Project Order was executed on 6 December 2013 between Willmott Dixon and the Council for a cost for £582,667.

2 PICK EVERARD IN19-8 Rev A

Allerdale Borough Council Interim Gateway 4 Report Workington Leisure Centre

The Project Order enabled RCE/WD to develop a client brief working with GT Architects and other design consultants to progress the design through the Scape Gateway Process.

Brief

A Client Brief was prepared by RCE/WD that was signed off by the Corporate Director on 08.01.14.

Background Survey Information

The Project Order also enabled RCE/WD to procure specialist surveys to inform both the detailed design and later supplement the planning application for the site. This included but is not limited to the following examples:

 Ground Investigation Report;

 Bridge Site Investigation Report;

 Flood Risk Assessment;

 Topographical Survey;

 Ecology reports;

 Arboricultural Impact Assessment;

 Heritage Statement; and

 Traffic Impact Assessment.

Scape Gateway Design process

The Scape Framework has a process that needs to be followed for the design development of projects. From approval of the Brief, the design is progressively developed in collaboration with the Council, seeking Scape Gateway design stage approvals as follows:

 13.11.13: Council Executive approval to progress the centre;

 08.01.14: Scape Gateway 2 approval obtained to proceed to the next stage;

At the recommendation of Pick Everard an additional Scape gateway stage was introduced to enable the Project Board to approve the Concept Design (RIBA Stage 2 – Concept Design). The reason for introducing this additional stage was to ensure that the design was being developed in accordance with the approved Client Brief within the overall affordability envelope.

 17.02.14: Scape Gateway 3.1 approval obtained for additional interim Gateway (RIBA Stage 2 – Concept Design) by the Corporate Director to proceed to the formal Scape Gateway 3.

 01.05.14: Project Board approval obtained for the formal Scape Gateway 3 – Pre-Construction Develop Design. (RIBA Stage 3 – Developed Design) to proceed to the formal Scape Gateway 4.

3 PICK EVERARD IN19-8 Rev A

Allerdale Borough Council Interim Gateway 4 Report Workington Leisure Centre

The Council also considered and approved planning permission on 22 July 2014 that was subsequently issued on 17 September 2014.

Council Executive approval is now being sought for Scape Gateway 4 – Pre- Construction Detailed Design (RIBA Stage 4 – Technical Design) to proceed to Scape Gateway 5.

Scape Gateway 5 is Construction / Mobilisation (RIBA Stage – Construction).

5.0 DESIGN

The design for the new Workington Leisure Centre at the completion of Scape Gateway 4 closely resembles the Project Brief and complies with Sport England and ASA guidance, subject to limited derogation that has been applied with consideration to efficiency and affordability.

The design delivers a modern leisure centre that will contribute to the improved health of the local and regional community, located in a prime position to benefit the town centre economy.

The design has also been considered in the context of the site location, with scale and massing appropriate to the centre’s location.

A fundamental consideration of the design has been the focus around accessibility of the whole facility, both internally and externally. A high priority has been given to making the building as accessible as possible to all taking into account the special needs of people with disabilities, children, ethnic/cultural diversity, women and men as well as the varying levels of sporting ability.

Following extensive consideration and case study visits, the Council approved the utilisation of Myrtha stainless steel pool tanks to both the main competition pool and learner pool as the most suitable and cost efficient pool tank solutions based on numerous factors. The learner pool also has a moveable floor down to 1.6m to maximise programme opportunity and use.

The new leisure centre will be sustainable and responsible to environmental issues in terms of the use of energy and sustainable resources together with considerations to the control of pollution.

Use of environmentally friendly, sustainable building services and building materials has been maximised and are also recyclable where possible.

Workington Leisure Centre will be required to achieve a BREEAM ‘Very Good’ rating.

External elevations are to utilise high quality, low maintenance finishes and be sympathetic to the surrounding environment. Finishes are robust and suitable for location and use.

The detailed design includes the following leisure centre provision to comply with the Project Brief as follows:

 Site preparation, including earth movement and remediation works.

 Raising the site levels to the centre and three 3G 5 aside pens to 7.2m in accordance with the Flood Risk Assessment.

4 PICK EVERARD IN19-8 Rev A

Allerdale Borough Council Interim Gateway 4 Report Workington Leisure Centre

 8 lane competition swimming pool 25010mm (+10/0) x 17005mm finished with an allowance for future installation of competition touch pads to a depth falling from 1000mm to 2000mm and rising back up to 1800mm including a set of easy access steps and a raised end to the deep end.

 186 no. spectator seating gallery to first floor pool hall balcony including fixed seats plus 4no. disabled viewing positions.

 Learner pool 15100mm x 10000mm with moveable floor down to a 1600mm depth with moveable easy access steps.

 Heath suite with sauna and steam room.

 Changing village with 2no. Group Change rooms and a separate Dry Change including toilets and shower facilities.

 2no. passenger lifts.

 2no. squash courts with spectator seating for 32no. squash spectators plus 2no. disabled bays

 Flexible ‘four court badminton’ sports hall and equipment store and mat store, for a variety of sports uses.

 Climbing wall.

 Changing Places room.

 Entrance lobby with waiting area / vending area including reception desk.

 Fitness suite for 90no. Individual workstations, free weights and stretching and core work.

 Two Dance Studio’s with shared storage.

 One Spinning Studio with shared storage.

 Dry Male and Dry Female changing rooms, including toilets and showers.

 Male and female toilets including accessible toilets, with changing facilities and a shower for users with disabilities.

 Filtration plant room, plant rooms and a sunken external plant deck on the roof.

 Ancillary space including store rooms, circulation, stair cores and means of escape.

 8no. new disabled car parking spaces, with 7no. in the existing top car park

 Service access road, coach lay-by, drop-off area, service yard, paths and access bridge.

 Three 3G 5 aside football pens inclusive of perimeter fencing, access / egress, and external lighting.

 External works, landscaping and external lighting.

5 PICK EVERARD IN19-8 Rev A

Allerdale Borough Council Interim Gateway 4 Report Workington Leisure Centre

 Protection and enhancement of the existing ecology including to Soapery Beck, complying with the requirements of Natural England.

Design compliance with Project Brief

The current detailed design submitted at Scape Gateway 4 is generally compliant or exceeds the scope of facilities approved by the Council Executive on 13 November 2013. The key non-compliance items are noted as follows:

 No Jacuzzi is provided within the Health Suite; (following discussion with the Operator at Gateway 2);

 The Fitness Suite includes 90no. station’s not 100;

 Three 3G 5 aside pens have been provided in place of an artificial full size 3G pitch, due to the commitment given by Lakes College;

 Vending is provided in the Café area, rather than a Café.

Secured by Design

GT Architects have held discussions with the local Police Architectural Liaison Officer, who attended a presentation by WD/RCW/WD with the design team on 2 October 2014. The design has been progressed with aspiration to the principles of Secured by Design, rather than seeking formal certification.

Building Regulations

Meetings have been held with the Council’s Building Control Department during the design development process. A staged building regulation application was approved on 28 February 2014. The approval stage is sufficient to allow works to commence on to site.

Planning Consent

Planning consent was approved on 22 July 2014 with 39 conditions associated with the project. Information has been submitted by RCE/WD to discharge 8 pre- commencement conditions for which RCE/WD is awaiting approval from the planning department that the pre-commencement conditions have been satisfied. Once this approval is obtained, works can commence on site from a planning perspective.

6.0 PROGRAMME

A Construction Programme has been submitted by RCE/WD as part of the Contractors Proposals.

The programme identifies mobilisation on 26 November 2014 with commencement of construction works on 8 December 2014, Completion is on 21 March 2016, based on an overall construction programme duration of 62 weeks, plus 5 weeks included for Christmas 2014, Christmas 2015 and statutory holidays during the construction period.

The overall construction period is 67 weeks.

There will also be an additional 2 to 4 week fit out and familiarisation period by Carlisle Leisure Limited prior to opening the pool and centre to the public.

6 PICK EVERARD IN19-8 Rev A

Allerdale Borough Council Interim Gateway 4 Report Workington Leisure Centre

The Construction Programme has been interrogated as part of a technical query review process by Pick Everard. The overall construction period is acceptable, although enhancement has been suggested to include activities such as the detailed testing and commissioning regime to Myrtha pool tanks, with additional milestones to monitor progress and extend the commissioning period.

It has also been suggested that the External Works, 3G Pitch Works and Electric Sub- station activities are brought forward.

It has been agreed that whilst a significant number of activities are on the critical path that RCE/WD develop the programme to remove the pool off the critical path due to the incorporation of the Myrtha pool tanks.

RCE/WD has accepted the comments made by Pick Everard and has committed to review and develop the programme for consideration of ‘Acceptance’ by Pick Everard as the Project Manager representing the Council.

Pick Everard would advise that the Construction Programme is realistic, fair but challenging, given the requirement to raise site levels and that it was not viable to progress an enabling works package, given the additional financial commitment required by the Council, prior to receiving a fixed price, lump sum offer at completion of Scape Gateway 4.

The key milestones that need to be achieved are as follows:

Activity Date

Commencement of mobilisation works 26.11.14 Commencement of construction Works 08.12.14 Milestone: Structural Frame complete 16.07.15 Milestone: Full Weather tightness achieved 16.10.15 Milestone: Mains water supply on achieved 04.12.15 Milestone: Main Gas supply on 04.12.15 Milestone: Power on achieved 07.12.15 Milestone: Lifts Operational achieved 11.12.15 Completion 21.03.16

In collaboration with RCE, Willmott Dixon have also undertaken a review of the programme and advised that they generally consider the programme acceptable.

The commencement date has been aligned with the Council Executive Meeting on 12 November 2014, allowing a 10 day Standstill period prior to contract signature, subject to approval to proceed to Scape Gateway 5.

7.0 RISK AND COMPENSATION EVENTS

A risk register has been developed in collaboration with the Council, RCE/WD and Pick Everard and an updated risk register has been submitted as part of the Contractors Proposals.

RCE have provided a commentary on the top five (5) risks as Section 3.0 of the Scape Gateway 4 Report. Refer Appendix A.

These risks have now been further reviewed and developed at a risk workshop as part of the commercial and technical review process undertaken by Pick Everard from the 2

7 PICK EVERARD IN19-8 Rev A

Allerdale Borough Council Interim Gateway 4 Report Workington Leisure Centre

October 2014, and the results of the workshop are recorded in the latest risk register dated 13 October 2014, Refer to Appendix B.

The risks attributed to the council are:

Risk ID Risk Cost £

PR7 Sport England legal charge 3,000 SPR07 Building Insurance 16,000

These risks are considered minimal and within the Councils control to determine and mitigate prior to contract award.

The NEC Engineering and Construction Contract is recommended for use on the Scape Framework and Option A: Priced contract with activity schedule is to be used. RCE/WD has submitted a fixed cost, lump sum that will be subject to the conditions of the Contract.

Risks will continue to be raised, managed or mitigated during construction works at Scape Gateway 5 in accordance with the Contract. Under Clause 16, the Contractor and the Project Manager give an early warning by notifying the other as soon as either becomes aware of any matter which could:

 Increase the total of the Prices (post contract changes to the lump sum fixed price);  Delay Completion;  Delay meeting a Key Date; or  Impair the performance of the works in use.

The Early Warning process will be followed and the process will be Project Managed by Pick Everard at Risk Reduction Meetings.

There are 19no. compensation events that can be notified by either the Project Manager or Contractor under Clause 61 of the NEC3 Contract. There is a defined process to deal with compensation events with each having a prescribed period. Under Clause 65, once compensation events are implemented, there will be a change to either or the Prices, the Completion Date and or the Key Dates.

The following are compensation events:

Clause 60.1 Compensation Events (summarised)

(1) Instruction changing the Works Information. (2) The Employer does not allow access to the Site. (3) The Employer does not provide something as the programme. (4) Instruction to start or stop the works. (5) The Employer or Others do not work within times shown, conditions stated, work on the site not stated in the Works Information. (6) The Project Manager or Supervisor does not reply in the period required. (7) The Project Manager gives an instruction for dealing with an object of value or historical interest. (8) The Project Manager or Supervisor changes a decision. (9) The Project Manager withholds acceptance. (10) The Supervisor instructs the Contractor to search for a Defect (11) A test or inspection causes unnecessary delay.

8 PICK EVERARD IN19-8 Rev A

Allerdale Borough Council Interim Gateway 4 Report Workington Leisure Centre

(12) The Contractor encounters physical conditions. (13) A weather measurement is recorded less frequently than 10 years. (14) An event which is an Employer’s risk stated in this contract. (15) The Project Manager takes over part of the works. (16) The Employer does not provide materials, facilities and samples for tests. (17) The Project Manager notifies the correction to an assumption. (18) A breach of contract by the Employer. (19) A event which stops the Contractor completing the works.

Pick Everard utilise an online Project Management tool that is web based to assist administration and compliance by the parties to the Contract.

8.0 COMMERCIAL AND TECHNICAL ASSURANCE PROCESS

Following the RCE/WD Gateway 4 submission, Pick Everard undertook a commercial and technical assurance review.

The commercial review has been undertaken to ensure that the submission represents value for money and is compliant.

The technical review has been undertaken to ensure that all the Councils requirements have been incorporated into the design and programme.

9.0 COST AND PROCUREMENT

For the background to the submissions noted below please refer to section 5.0, Target Cost, of the RCE/WD Gateway 4 Report attached as Appendix A.

Current Financial Position

RCE/WD has submitted two financial proposals at the end of the Gateway 4 period as detailed in table 1 below:

Table 1 Item Total £ Duration (weeks) Budget - 4 Court Sports England 10,362,702 N/A Compliant Financial Proposal - 2 September 10,536,801 67 2014 Financial Proposal - 15 October 10,369,946 67 2014

The revised financial submission on the 15 October 2014 was the result of the commercial and technical queries raised during the review of the 2 September 20104 submission and agreements made at the commercial meeting held on the 2 October 2014, where RCE/WD committed to better their package returns with the aim for a minimum 3 (three) returns to comply with Scape (refer below).

During the period from the 15 October 2014 all commercial and technical queries were closed with RCE/WD and as a result of this process an additional sum for Fixtures, Fittings and Equipment was agreed at £60,297 giving a revised total and Contract Price of £10,430,243.

9 PICK EVERARD IN19-8 Rev A

Allerdale Borough Council Interim Gateway 4 Report Workington Leisure Centre

Trade Package Returns

The revised submission of the 15 October 14 demonstrated the trade packages returns as summarised in table 2 below. The full details of these packages are held by the Council and PE and have not been published due to commercial sensitivity.

Table 2 Percentage Percentage Packages Value (£) Number by Package by Value Three or more 7,783,171 27 43 88 Trade packages returned Less than three 1,059,488. 36 57 12 trade packages returned Total 8,842,659 63 100 100

Pick Everard have undertaken a complete review and full audit of all the packages returned and have issued and closed in excess of two hundred and sixty commercial queries.

The framework agreement commits to market testing 100% of the packages with at least 3 quotations on every trade package. RCE/WD has obtained 88% by trade package by value and Scape has acknowledged that 3 quotations are not always practical. We would therefore confirm the packages with less than 3 returns, with the majority bar one package value of less than one hundred thousand pounds, contain rates and sums which are considered competitive and current market rates.

RCE/WD have in recognition of the above short fall in the package returns offered an adjustment item of £192,893 described as “Target subcontract buying/pricing to meet clients budget” this adjustment include offered 2.5% Main Contractors Discounts and accounts for a percentage betterment to the trade packages of 2.2%.

We would therefore conclude the trade package quotation exercise to be Framework compliant.

Schedule of Cost Components People and Plant

With respect to the Schedule of Cost Components People and Plant RCE/WD have followed the typical Project C templates, however the extended Assistant Building Manager to the full project duration was considered by the Project Team to be to the benefit of the project and to be within the parameters of the Framework.

10.0 VALUE ENGINEERING

During the Gateway process a number of value engineering proposals have been evaluated by the team and agreed as appropriate for the project without compromising the design intent

10 PICK EVERARD IN19-8 Rev A

Allerdale Borough Council Interim Gateway 4 Report Workington Leisure Centre

11.0 LOCAL SPEND

Local Spend is a key issue and extremely important to the Council to ensure the actual construction works benefits the local economy and also the regional Cumbrian economy.

The revised submission of the 15 October 14 demonstrated a local spend in table 3 below based on location only as detailed in Appendix D:

Table 3 Currently Assessed % Framework % Achieved % Package, Description Required at by Package People & Completion Value Betterment Total value in 20 mile radius 40 28 50

Total value in 40 mile radius 75 29 51

The local spend commitment in the Framework Agreement commits to a local spend of 40% within a 20 mile radius and a 75% local spend within 40 mile radius of the project.

However Scape has confirmed these targets are over the framework nationally and therefore RCE/WD will be challenged to improve under the Local Spend KPI requirements of the project.

The Local Spend percentages achieved are only based on progress so far. RCE/WD have developed a strategy to continue to improve local spend throughout the construction works.

The assessment by PE to forecast the local spend (last column of table 3 above) takes into account the packages as the 15 October 2014 offer, expected site staff based in Workington, forecast seven more packages been let to local contractors within the 40 mile radius and a forecast of other packages using local merchants and labour.

RCE/WD proposes to better the above figures with the following approach:

 RCE/WD will target more of the local Cumbrian contractors who returned a tender and try and negotiate them to a more competitive level;

 Use skilled and unskilled local labour as a priority;

 RCE/WD will re-target local Cumbrian contractors who declined to tender;

 Promote the use of local contractors and material suppliers with all subcontractors

 RCE/WD have also employed a local Community Engagement Officer.

It is important to note that the local spend percentage is measured and confirmed at the end of the project. Also the inclusion of the pool tank which is manufactured in Europe distorts the figures above and could improve the assessed percentages to 56% (20 mile radius) and 57% (40 mile radius) respectively.

11 PICK EVERARD IN19-8 Rev A

Allerdale Borough Council Interim Gateway 4 Report Workington Leisure Centre

12.0 VALUE FOR MONEY

Historic cost data/bench marking data for leisure centres are held primarily on the BCIS (Building Cost Information Service) cost data base and the published data held by Sports England on affordable sports centre and pool models.

Reviewing the Sports England affordable sports centre data and comparing like for like elements the elemental cost totals in the revised financial submission on the 15 October 2014 generally compare favourably. This has been further verified by Sports England’s independent cost consultant (Abacus Cost Management) during the Sport England funding proposal taking into account variances for site abnormal, higher end envelope treatments and the mechanical and electrical works.

The project expressed per metre square of GIFA (gross internal floor area) based on the RCE/WD 15 October 2014 submission is £ 2,312/m2 of GIFA. This compared with the Sports England affordable sports centre model uplifted to current day value and reflecting the schemes GIFA (4,512m2) gives a cost of £2,245/m2 of GIFA.

BCIS cost data also supports the RCE/WD figure of £ 2,312/m2 to be competitive and correct and therefore we can conclude the proposed contract value of £10,430,243 to be value for money for the Council.

13.0 COMPLIANCE WITH THE SCAPE FRAMEWORK

Pick Everard can confirm that the RCE submission of the 15 October 2014 is compliant with the Scape Framework,

14.0 HEALTH AND SAFETY

Pick Everard’s were appointed by the council as CDM co-ordinator (CDM-C) to monitor compliance of duties in respect to the Client, Principal Contractor (RCE/WD) and Designers to in accordance with the Construction (Design and Management) Regulations 2007.

The CDM-C has and reviewed Designer Risk Assessments and coordinated required notifications to the Health and Safety Executive.

The CDM-C has attended design meetings and tracked queries via a Pre-Construction Information Tracker that enabled the CDM-C to prepare a required Pre-Construction Information required under the regulations.

The Construction Phase Plan was subsequently approved by the CDM-C on 6 August 2014 to allow construction works to commence onto site.

15.0 NEXT STEPS

To close the Scape Gateway 4 stage the following actions need to be addressed by the project team in order to sign a Delivery Agreement and proceed to Scape Gateway 5, Construction Mobilisation:

Table 6 No. Item Action

1 Close out all technical queries RCE/WD 2 Close out all commercial Queries RCE/WD

12 PICK EVERARD IN19-8 Rev A

Allerdale Borough Council Interim Gateway 4 Report Workington Leisure Centre

3 Formalise Appointments RCE/WD 4 Finalise Works Information Team 5 Ongoing Value Engineering Team 6 Continue liaison with Planning – concluded, subject to Council Council approval on Pre-commencement Conditions 7 Finalise Risk Register Team 8 Finalise Programme Team 9 KPI Review At Scape Gateway 4 Team 10 Finalise Contract Data Part 1 and part 2 ABC/RCE/ WD 11 Finalise the Professional Service Contract ABC/RCE/ WD 12 Sign Memorandum of Agreement – Work in Progress ABC/RCE/ WD

The proposal is that the documents noted above would need to be agreed and amended by 7 November 2014. The full set of proposed Contract Documents would then have to be reissued to Pick Everard to double check actions have been addressed satisfactorily during the proposed standstill period to allow signature of the Delivery Agreement on or around 26 November 2014.

16.0 RECOMMENDATION

Pick Everard can conclude that the RCE/WD bid submitted on 15 October 2014 represents value for money and is compliant with the Scape Framework for the Next Steps, Pick Everard recommend that the Council can proceed to Scape Gateway 5; Mobilisation / Construction.

13 PICK EVERARD IN19-8 Rev A

Appendix A

SCAPE FRAMEWORK 3 Workington Leisure Centre

17.1 Scape Gateway 4 Report

Scape Framework 3

Workington Leisure Centre

Gateway 4 Report

Detailed Design & Construction Mobilisation

(RIBA Stage 4 )

September 2014

Workington Leisure Centre Page 1 of 19 Contractors Proposals

Revision History

Rev 00 – 30/07/14 – Initial Draft Rev 01 – 14/08/14 – Updated to incorporate comment and feedback from project team Rev 02 – 18/08/14 – Updated to reflect Interim Cost Report Rev 03 – 20/08/14 – Updated to reflect revised Risk Register Rev 04 – 26/08/14 – Final Version

Author Position Approved Position Date

Chris Price Contracts Andy Mcleod Managing 27/08/14 Manager Director

Workington Leisure Centre Page 2 of 19 Contractors Proposals

Executive Summary The Workington Leisure Centre scheme is being procured through the SCAPE 3 Framework with Robertson CE Ltd being the contractor allocated by Allerdale Borough Council. As noted within the Gateway 3 report dated April 2014, the Framework is a partnership agreement between Allerdale Borough Council and Robertson CE Ltd. The partnership is working very well and yielding good results for the project. The following report summaries progress up to Gateway 4, Pre Construction Detailed Design & Construction Mobilisation (RIBA Stage 4). This stage develops the design from the Gateway 3 report, Planning submission and Building Control application. During the Gateway 4 period tender information and tender packages have been developed to allow market testing to be undertaken and a target cost developed. The principal design team consultants have been appointed for the project. The Architect being GT Architects, with WYG providing Multi Discipline Engineering design services. Both parties were chosen through a design competition and have integrated well into the project team. In addition to the primary design team members, specialist consultants have been appointed to the project, in particular SKM Jacobs (Transport Consultant), WYG (Planning Consultant), Sub Surface (Site Investigation and Flood Risk) and Devin Consulting (Aquatic Consultants). All parties have integrated into the project team and have performed well. The layouts developed during Gateway 3 have been further developed into the detailed Contractors Proposals contained within this report. Throughout this gateway a number of consultations and design reviews have been undertaken with Allerdale Borough Council, Carlisle Leisure, Sport England, other statutory consultees and the general public. Where practicable the comments received have been incorporated into the design proposals. Furthermore during this gateway and in consultation with all members of the project team, Allerdale Borough Council have advised that they wish to utilise a stainless steel pool tank (Myrtha System). The Contractors Proposals contained within this report reflect this requirement. Throughout the Gateway 4 period, the project team have been continually reviewing the layout to maximise the usable area and reduce wasted space, for example the incorporation of the climbing wall within the main reception area saves on additional floor space but also provides a USP for the Leisure Centre. Build ability has also been considered throughout this process and as part of the costing exercise with enquires sent out to the market place for all packages and key supply chain partners engaged to provide costing, programme and technical advice. Furthermore, Building Control have been consulted on a continuous basis to ensure that all design proposals meet the requirements of the Building Regulations and that all necessary pre commencement conditions have been met. Planning permission for the project was granted on 22nd July 2014, with 39 conditions associated with the project, 8 number conditions are required to be discharged prior to the commencement of Gateway 5. During the design development period a number of risk reduction workshops have been undertaken with Allerdale Borough Council and the project team to review the risk register and to implement a number of strategies for mitigating the risks associated with the project. In addition to the aforementioned risk reduction workshops, specific client workshops have been undertaken. These workshops assessed the clients and end users principles, requirements and the ethos for the project to ensure they are being included in the design. These workshops also covered the social and environmental principles for the project. Key performance Indicators have been set and will be assessed following sign off of this gateway. The project is progressing to budget and to the agreed timescales and is presented at Gateway 4 (RIBA Stage 4) for approval and sign off.

Workington Leisure Centre Page 3 of 19 Contractors Proposals

Contents 1.0 Statutory Consents 1.1 Planning Permission 1.2 Building Control 1.3 Utilities

2.0 Design 2.1 Contractors Proposals

3.0 Risk Register 3.1 Commentary & Top 5 Risks

4.0 KPI Review

5.0 Target Cost 5.1 Tender Report 5.1.1 Budget 5.1.2 Proposed Tender Lists 5.1.3 Procurement Strategy 5.1.4 Tender Evaluation Process 5.1.5 Cost saving Exercise 5.1.6 Final Agreed Target Costs 5.1.7 Option A Proposal

6.0 Contract Data 6.1 Summary of Status

7.0 Programme 7.1 Construction Programme 7.2 Schedule of Key Dates

Workington Leisure Centre Page 4 of 19 Contractors Proposals

1.0 Statutory Consents

1.1 Planning Permission

Allerdale Borough Council confirmed acceptance of the Gateway 3 proposals in March 2014, with design freeze achieved on 27th March 2014. The planning application was submitted on 14th April 2014. Following the initial planning submission a letter of non support was received from the Environmental Agency. The Environment Agency raised concerns relating to the flood risk associated with the site. Further flood risk assessment work and modelling was undertaken and a revised planning application was submitted on 11th June 2014. Planning approval for the project was obtained on 22nd July 2014, and the current planning status is as follows;

Planning Reference – 2 / 2014 / 0271 Planning Officer – Claire Chambers Date of Approval – 22nd July 2014 Conditions – 39 conditions are associated with the planning permission for the project, 8 number of which are pre commencement conditions. A copy of the Planning Permission notice, associated conditions and discharge matrix is contained within section 17.10 of the Contract Data.

1.2 Building Control

Throughout the Gateway 4 period regular meetings have been undertaken with Allerdale Borough Council, Building Control. The purpose of these meetings was to review the design proposals and ensure compliance with the Building Regulations. Where comments have been received from Building Control they have been incorporated into the design proposals and re submitted for approval. The current Building Control status is as follows;

Building Control Reference – FPAP / 2014 / 0154 Building Control Officer – Robert Doran Compliance Achieved – Stage Approval Obtained (B1 – B5 & G1) Ongoing submissions will be made to Building Control prior to works commencing onsite and as works progress to ensure compliance with the Building Regulations. A copy of the Building Control notices are contained within section 18.1 of the Contract Data.

Workington Leisure Centre Page 5 of 19 Contractors Proposals

1.3 Utilities

Applications for all permanent supplies have been made to the relevant utility provider during the Gateway 4 period. All costs associated with the permanent site supplies have been identified on the cost plan for inclusion within the final project cost. It can be noted that the expiry dates on the main utility quotes will be reached prior to works commencing onsite, Robertson confirm that discussions have been ongoing with the relevant utility provider and that revised quotations have been obtained. Quotations have also been obtained for the temporary site supplies. These works will be progressed prior to commencing onsite upon signing of the Delivery Agreement. A utility matrix has been established and is shown below.

Workington Leisure Centre Page 6 of 19 Contractors Proposals

2.0 Design As noted within the executive summary of this report the design has been developed throughout the Gateway 4 period to enable full market testing to be undertaken and planning permission obtained. Design team meetings and design review with project stakeholders have been held on a 2 weekly basis during the period, with all comments fed back into the finalised design proposals.

2.1 Contractors Proposals The finalised design proposals for the project are contained within the Works Specification and Drawings, which is contained within section 17 of the Contract Data. The Works Specification and Drawings have been subdivided into the following elements;

• 17.1 Gateway 4 Report • 17.2 Schedule of Accommodation • 17.3 Architectural Drawings and Specifications • 17.4 Civil and Structural Engineering Drawings and Specifications • 17.5 Building Services Engineering Drawings and Specifications • 17.6 Aquatic Consultant – Filtration Plant Drawings and Specification • 17.7 Aquatic Consultant – Moveable Floor Drawings and Specification • 17.8 External Works / Landscaping Drawings and Specification • 17.9 3G Five a Side Pitches, Fencing and Floodlighting • 17.10 Planning Information – Planning Consent and Planning Condition Matrix • 17.11 Building Control – Approval Notices • 17.12 Acoustic Design Strategy Report • 17.13 BREEAM Status / Credit Report • 17.14 Room Data Sheets • 17.15 FF&E Schedule • 17.16 Design and Access Statement • 17.17 Secured by Design • 17.18 Design Life Strategy • 17.19 Crime Prevention Plan • 17.20 Disabled Access Statement • 17.21 Acoustic Survey • 17.22 Pool Timing System

Any subsequent changes to the aforementioned design proposals will be governed by the change control process contained within the Project Execution Plan (PEP).

Workington Leisure Centre Page 7 of 19 Contractors Proposals

3.0 Risk Register

3.1 Commentary and Top 5 risks

A project Risk Register has been developed for the project and actions are being taken to minimise risk as the design progresses. The risk register is subject to continual review by the project team. A number of risk review workshops have been held during the Gateway 4 process and the Risk Register has been updated to reflect the outcome of each workshop. During the market testing process the Risk Register was reviewed and specific package risks have been incorporated that account for deficiencies or exclusions in the tenders received. Whilst formulating the target cost, the risks identified within the aforementioned Risk Register were assessed in order to further quantify them in terms of time and cost on a most likely and worst case basis. Upon completion of this exercise, the sum of the most likely estimates was utilised to ascertain the level of overall risk. The project is to be delivered via NEC3 option A and the Risk Register has been developed in accordance with the requirements of NEC3 form of contract with each risk allocated to either Robertson or Allerdale Borough Council. The current Risk Register which will be included within the contract documentation is contained within section 20 of the Contract Data.

A summary of the 5 key risks for the project are identified below:

Workington Leisure Centre

RISK Owner Value Comments Abortive costs Allerdale £30,000 Bridge location identified onsite plan, incurred for bridge awaiting confirmation of Masterplan design if FEC is proposals – Refer to SPR 8 on Risk Register constructed Agreement of Mineral Allerdale £25,000 Legal agreement in place with Lonsdale Rights, Restrictive Estates, awaiting execution of contracts – Covenants and Access Refer to LEG 5 on Risk Register Rights to site Client unable to obtain Allerdale £20,000 Monies identified are for potential uplift in Insurance due to flood premium. Currently awaiting feedback from risk Insurance provider – Refer to SPR 7 on Risk Register Diversion / Robertson £20,000 Awaiting feedback from Northern Gas Strengthening of Network on specific requirements existing Gas Main Protection works to Robertson £20,000 Awaiting feedback from United Utilities on United Utilities specific requirements detention tank

Workington Leisure Centre Page 8 of 19 Contractors Proposals

4.0 KPI Review There are a number of KPI’s which are measured throughout the Scape process and they fall into one of the following 4 categories: • Time & Cost • Quality • Social • Environmental

At the Gateway 4 stage the main KPI’s that are measured relate to Time & Cost Predictability for the Preconstruction element of the project. The KPI targets are set at Feasibility stage (Gateway 2) and are reviewed on a monthly basis throughout the design development stages (Gateways 3 & 4). Updates are contained in following screenshots from the KPI Reporting System - MiProject:

Workington Leisure Centre Page 9 of 19 Contractors Proposals

Workington Leisure Centre Page 10 of 19 Contractors Proposals

Workington Leisure Centre Page 11 of 19 Contractors Proposals

As the project progresses and enters the construction phase the following KPI’s will be activated and monthly reporting against these elements will commence;

KPI Category KPI’s Time & Cost Time Predictability - Construction Cost Predictability – Construction Defects Quality Client Satisfaction - Product Client Satisfaction - Service Client Satisfaction – Value for money Client Satisfaction – Whole life performance Client Satisfaction – Settlement of final account Health & Safety Social Employment & Skills Plan Fair Payment Considerate Constructor Local Labour Local Spend SME Engagement SME Spend Environmental Energy use – Process Waste diverted from landfill

Workington Leisure Centre Page 12 of 19 Contractors Proposals

5 .0 Target Cost 5.1 Tender Report 5.1.1 Budget As identified within the Gateway 3 report, dated 17th April 2014, the Project Budget was developed as part of the design development process (RIBA Stages 2 & 3), with a detailed cost plan prepared by Robertson. The project budget at this stage was set at;

£9,916,702 based upon a GIFA of Gateway 3 Report 4527m2 Excluding Client Direct Fees and Costs Full copies of the Gateway 3 Cost Plan Summary the project are contained within the Gateway 3 report, dated 17th April 2014. Notwithstanding the above, the targeted budget advised by Allerdale Borough Council is currently set at £9,916,702.

5.1.2 Proposed Tender Lists Prior to commencing the market testing exercise, a detailed list of work packages and proposed supply chain partners for each package was prepared by Robertson. The proposed list of supply chain partners was subsequently issued to all members of the project team for comment and review. Upon receipt of comments from all parties the finalised tender list was agreed and tender documents for each work package was issued in line with the requirements of the Pre Construction Programme. A copy of the finalised work package and supply chain list is contained within section 1 of the Contract Data.

5.1.3 Procurement Strategy Robertson have prepared a full set of Bills of Quantities / Pricing Schedules in house for all of the designed information. Tender lists were subsequently prepared with the Scape requirement of a minimum of three enquiries being met or exceeded in all instances and with additional emphasis being placed on the requirement to satisfy the further obligations in respect of local spend. A separate commentary in respect of the local spend criteria is contained within the Employment Skills Plan, a copy of which is contained within section 21 of the Contract Data. The following Subcontract Packages have been prepared for pricing purposes: Air Test Bill Automatic Doors Bill Balustrade & Handrailing Bill Bird Proofing Bill Blinds Bill Brick & Blockwork Bill Ceramic Tiling Bill Cubicles, Vanity Units, IPS, Lockers Bill Climbing Wall Bill Decoration Bill Excavation/Earthworks Bill External Doors Bill

Workington Leisure Centre Page 13 of 19 Contractors Proposals

Fencing & Gates Bill Fire Protection Bill FF&E Bill Foundations Bill General Joinery Bill Glazed Screens Bill Ground Floor Slab Bill Hard Landscaping Bill Internal Doors Bill Ironmongery Bill Lift Bill Louvres Bill Mechanical, Electrical, AGD, Sanitaryware Plan & Spec Metaldecking Bill Metalwork Bill Mirrors Bill Plastered/Rendered coatings Bill Pool Filtration Plan & Spec Pool Tank Plan & Spec Pre-cast lift shaft Bill Pre-cast stairs Bill Purpose made joinery Bill Rainscreen & Composite cladding Bill Sauna & Steam Room Plan & Spec Scaffolding Schedule Screed Bill Signage Bill Single Ply Roofing Bill Soft Floor Finishes Bill Soft Landscaping Bill Sports Pitches Plan & Spec Sto Render Bill Street Furniture Bill Structural Steel Frame Plan & Spec Stud Partitions Bill Surfacing Bill Suspended Ceilings Bill Syphonic Drainage Bill Timber Floors Bill Windows & Curtain Walling Bill

Upon receipt of the tender information from GT Architects and WYG, a bill of quantities was prepared and a tender enquiry was issued to the Supply Chain for tender purposes together with the relevant Design Drawings, Specifications, Programme, Site Information, Scope of Works Documents and other Subcontract Information so as to allow the various packages to be competitively priced.

Workington Leisure Centre Page 14 of 19 Contractors Proposals

5.1.4 Tender Evaluation Process Copies of all the subcontractor tender returns will be issued to Pick Everard on 2nd September 2014, in order for them to identify any queries and carry out their own checking / auditing process. In conjunction with Pick Everard, the tender returns were evaluated on a package by package basis during which the optimum subcontract price was selected in terms of competitiveness and compliance. During the same process any clarifications and adjustments for errors and / or omissions were also addressed. Upon completion of the individual Sub-Contract Package Reviews and Assessments, Main Contractor Preliminaries were addressed and agreed in conjunction with Pick Everard and the Risk Registers were jointly updated to reflect the known matters / risks. Consultant Fees and Survey Costs were agreed in with Pick Everard and after the application of the 1.75% On- Cost for Willmott Dixon / RNE Overheads and Profit and the 0.5% Scape Fee initial Target Cost values were determined.

5.1.5 Cost Saving Exercise As identified within the Gateway 3 Report dated 17th April 2014, the client budget is currently set at £9,916,702. Throughout the Gateway 4 period and as the design has developed a number of additions have been requested by both the Client and Sport England, details of which are shown below; Items requested by Sport England - £471,000 Items requested by the Client - £335,000 Items requested by Carlisle Leisure - £25,600 Value Engineering Proposals not Achieved in Period - £105,000 Following a detailed review by all parties a Value Engineering exercise has been undertaken and a number of savings identified. Details of the proposed Value Engineering List and associated costs are contained within Section 1, Priced Activity Schedule.

5.1.6 Final Agreed Target Costs A final Target costs will be issued to Allerdale Borough Council on 2nd September 2014 with the final agreement of the Target Costs to be made with Allerdale Borough Council on or before 8th October 2014. The agreed Target Cost figures are contained within the priced activity schedule contained within section 1 of the Contract Data. It should be noted that the figures contained within our Target Cost are based upon the Contract being awarded on the basis of NEC3 Option A.

5.1.7 Option A Proposal As identified within 3.1 of this report a detailed risk register has been developed for the project with a number of risks have been identified with associated mitigation measures. Each risk has been allocated to either Robertson or Allerdale Borough Council, with both a maximum risk cost and factored risk cost identified. The adjustment to the overall risk allowance is shown below; Robertson Allerdale Borough Council Total Risk Allowance £43,056 (Factored Cost) £59,000 (Factored Cost) £102,056(Factored Cost)

Workington Leisure Centre Page 15 of 19 Contractors Proposals

Taking the above factored risks into account a maximum risk allowance and design contingency has been taken forward within the cost plan. The total cost of the project based upon an Option A proposal has been adjusted accordingly as identified within the Option A Cost Summary Page and Priced Activity Schedule is contained within section of the Contract Data.

Workington Leisure Centre Page 16 of 19 Contractors Proposals

6.0 Contract Data 6.1 Summary of status

Throughout the Gateway 4 period a number meetings have been undertaken with Allerdale Borough Council and Pick Everard to develop and review the contract data and appendices in line with the requirements of the Pre Construction Programme. The contract data has been prepared in line with the NEC3 option A proposal, dated 2nd September 2014 and the following documents;

Workington Leisure Centre Page 17 of 19 Contractors Proposals

Workington Leisure Centre Page 18 of 19 Contractors Proposals

7.0 Programme 7.1 Key Dates

As the design has been developed during the Gateway 4 period, Robertson have continually developed the Construction Programme with the design team and principle supply chain partners. Presently, the Pre Construction Programme 61097/ Pre Con/ Rev P, dated 23rd July 2014 identifies that construction works will commence onsite on 3rd November 2014, based upon receipt of the Delivery Agreement on 20th October 2014. As identified on the aforementioned Pre Construction Programme a number of key tasks are required to be completed to allow works to commence, these key tasks are identified below; • Conclusion of cost savings exercise (Dependent upon results of market testing) * • Review of outstanding design comments and revision of works information to reflect savings outcome of cost savings exercise * • Agreement of contract and signing of Delivery Agreement • Discharge of all pre commencement planning conditions • Approval of Gateway 4 report and Contractors Proposals • Submission of utility applications for site establishment • Uplifting of design proposals to construction status • Finalisation of site logistics and site establishment requirements • Procurement of initial subcontractors and subcontract design packages *Action to be determined based upon acceptance of Option A cost proposal of 2nd September 2014.

Upon completion of the aforementioned key tasks, construction works will commence. The following key dates have been identified on Construction Programme 61097 / CP /GW4 / Final dated 15th August 2014.

Workington Leisure Centre Commence Complete Site Establishment 10/11/14 21/11/14 Enabling Works 03/11/14 06/03/15 Substructure Works 15/12/14 02/07/15 Superstructure Works 12/01/15 03/11/15 Weather tight (Full) 11/09/15 Fit Out Works 12/06/15 15/02/16 External Works 10/08/15 15/02/16 Project Complete 15/02/16

7.2 Programme

A copy of the aforementioned Construction Programme 61097 / CP /GW4 / Final dated 15th August 2014 is contained within section 21 of the Contract Data.

Workington Leisure Centre Page 19 of 19 Contractors Proposals

Appendix B Project Risk Profile User Guide & Notes Introduction. The Bid Manager is responsible for completing and maintaining the Risk Management Register during the Preconstruction Phase. Appoint Manager It is recommend that a formal Risk Meeting is arranged immediately after the project launch meeting and at regular intervals thereafter. Every team member, consultants, client and stake holders should contribute to the risk evaluation. Risk The residual value owner by Willmott Dixon must be carried forward and entered into the pricing Meeting document.

During the Production Phase the Construction Manager shall be responsible for updating the Risk Management Register Enter User Guide Project Details Step 1 Enter the Project Title and Number on the "Report" tab

Step 2 Enter known risks for each of the Risk categories and complete as example shown below Step 2.1 Column A = Risk item No : The Grey Button allow the item to be sorted by item number. Step 2.2 Column B = Selection of applicable items selecting the "Y" using the dropdown box. Step 2.3 Column C = Risk description Step 2.4 Column D = Describe possible effect. Step 2.5 Column E = Describe Mitigation Action Step 2.6 Column F = Likelihood - rated between 1(low) and 5 (high) as expected frequency. 1 (rare) : may only occur in exceptional circumstances. 2 (unlikely) : Could occur at some time.

3 (possible) : Might occur. risk 11 Complete 4 (likely) : Will probably occur. Worksheets 5 (Almost certain) : Can be expected to occur. Step 2.7 Column G = Impact or consequence to programme or cost. - rated between 1(low) and 5 (high) 1 (None) 2 (Low) 3 (Moderate) 4 (High) 5 (Severe) Step 2.8 Column H = Risk Score - Likelihood x Impact Step 2.9 Column I = Potential maximum cost expressed in 1000's Step 2.10 Column J = Factored cost. Cost proportioned to Risk Score, with cost expressed in 1000's. Step 2.11 Column K = Risk Category, based on Risk Score, High (20 > 25), Med (15 > 20), Low ( 0 > 15) The Risk is defined as High when the Impact is score as 5 irrespective of the Likelihood rating or risk score. Step 2.12 Column L = Risk Owner (liability of cost) Step 2.13 Column M = Organisation/person who is responsible for mitigation action. Step 2.14 Column N = Action target close date. Step 2.15 Column O = Notes

Step 3.1 Complete each of the 11 worksheets Step 3.2 The Risks may be sorted by "Item" or "Risk Cat" by selecting the button which are available above the appropriate column.

Create Step 4.1 A summary of the risks is created by using the "Summary" worksheet Summary Step 4.2 Select the "Create Summary" button to generate a collection of High Category Risks Step 4.3 High, High/Med or All risks may be displayed by using the Grey Button. Note. To refresh the Summary, use the "clear " button followed by the "Create Summary" button. Report Note. Any apparent incorrect formatting may be corrected by selecting the "Format" button Step 5 Return to the "Report" worksheet. This analyses the risk by Score and Cost allocation. Progress Step 6 Risk Tracker worksheet is to be completed at agreed milestones/meeting. Tracker This displays a Risk Management profile.

General Notes If a Macro Visual Basic error message appears when creating the summary : select "End", followed by selecting the "Clear Data" and "Create Summary" buttons. Printing : A "Print All Sheet" function is available below (please do not print until the "Summary" has been created. Project Risk Profile Format Project : Workington Leisure Centre

Project No. 61097 Total All Risks 13-Oct-14 High Risk Summary £0.00 £0.00

Risk Potential Factored Target Likelihood Impact Risk Risk Item Description Possible Effect Mitigation Action (1 Low -5 High) (1 Low -5 High) Score Cost Cost Risk Risk Cat Close Notes (a) (b) Owner Manager Select (a x b) (1000's) (1000's) Date

FM-PC-07 Issue 1 Effective Date 01/01/2012 Project Risk Profile Date 13 October 2014 Project Workington Leisure Centre Precon Bid Manager Chris Price Project No. 61097 Construction Manager Ian Johnstone Contents Data Summary

Total Risk Cost (1000's) Risk Item Risk Title HIGH MED LOW Score Max Risk Factored WD Client Other

FF 1.FF Financial and Funding 143 £0.0 £0.0 £0.0 £0.0 £0.0 4 2 4 CC 2.CC Contract Conditions 99 £0.0 £0.0 £0.0 £0.0 £0.0 2 3 2 LEG3.LEG Legal - Easements / Party Walls etc 107 £22,000.0 £7,040.0 £7,040.0 £0.0 £0.0 3 1 6 DES4.DES Design (inc CDP) 109 £25,519.0 £1,020.8 £1,020.8 £0.0 £0.0 1 2 13 PL 5.PL Planning 125 £15,000.0 £8,800.0 £8,800.0 £0.0 £0.0 3 1 7 SA 6.SA Statutory Authorities 85 £40,000.0 £25,600.0 £25,600.0 £0.0 £0.0 0 4 2 ENV7.EV Environmental 88 £500.0 £80.0 £80.0 £0.0 £0.0 2 2 2 HS 8.HS Health & Safety 41 £0.0 £0.0 £0.0 £0.0 £0.0 0 1 3 QL 9.QL Quality 69 £0.0 £0.0 £0.0 £0.0 £0.0 0 0 8 PR 10.PR Programme 110 £5,000.0 £3,000.0 £0.0 £3,000.0 £0.0 1 5 1 SPR11.SPR Specific Project Risks 132 £20,000.0 £16,000.0 £0.0 £16,000.0 £0.0 3 4 1 Total > 1,108 £128,019.0 £61,540.8 £42,540.8 £19,000.0 £0.0 19 25 49

Risk Value (1000's) WD Client Other HIGH MED LOW

£45,000.0

£40,000.0

£35,000.0 20% £30,000.0 27% £25,000.0 53%

Value £20,000.0

£15,000.0

£10,000.0

£5,000.0

£0.0 WD Client Other Risk Proportion Risk Owner

160 140 120 100 80 60 40 20 0 Quality Planning Programme Easements/ - Environmental Health & Safety& Health Design (incCDP) Design

Party etcWallsParty Risk Score Contract ConditionsContract Statutory Authorities Statutory Legal Legal Specific ProjectRisksSpecific Financial andFunding Financial

FM-PC-07 Issue 1 Effective Date 01/01/2012 Project Risk Profile Project Workington Leisure Centre Project No. 61097

Risk Risk Risk Item Risk Item Score Score Score 13/10/2014 30/04/2014 06/03/2014 FF 1 Financial and Funding 143 77 77

CC 2 Contract Conditions 99 61 61

LEG 3 Legal - Easements / Party Walls etc 107 78 78

DES 4 Design (inc CDP) 109 132 132

PL 5 Planning 125 144 144

SA 6 Statutory Authorities 85 101 101

ENV 7 Environmental 88 109 109

HS 8 Health & Safety 41 8 8

QL 9 Quality 69 34 34

PR 10 Programme 110 40 40

SPR 11 Specific Project Risks 132 99 99

Total > 1,108 883 883

1,200

1,000

800

600 Series1

400

200

0 06/0309/0312/0315/0318/0321/0324/0327/0330/0302/0405/0408/0411/0414/0417/0420/0423/0426/0429/0402/0505/0508/0511/0514/0517/0520/0523/0526/0529/0501/0604/0607/0610/0613/0616/0619/0622/0625/0628/0601/0704/0707/0710/0713/0716/0719/0722/0725/0728/0731/0703/0806/0809/0812/0815/0818/0821/0824/0827/0830/0802/0905/0908/0911/0914/0917/0920/0923/0926/0929/0902/1005/1008/1011/10 /2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014/2014

FM-PC-07 Issue 1 Effective Date 01/01/2012 Project Risk Profile Financial and Funding Project : Workington Leisure Centre 13-Oct-14 Project No. 61097

Potential Factored Target Likelihood Impact Risk Score Risk Risk Risk Item Description Possible Effect Mitigation Action (1 Low -5 High) (1 Low -5 High) Cost Cost Risk Close Notes (a) (b) (a x b) Cat Owner Manager

Select (1000's) (1000's) Date

Insufficient design fees included Increased costs and failure to Determine how overspend on Costs to be included within final cost within Project Order / Cost Plan. deliver the design to meet the Project Order will be addressed. plan within design fees requirements of the project. FF1 5 4 20 £0.0 £0.0 HIGH WD Additional fees incurred to WYG for bridge design and the appointment of Devin Consulting. Client budget & brief remain Abortive design, increased costs Client decision required no later Instruction received 28/03/14 unfixed in relation to 2 court / 4 incurred and delays to than 17th March 2014 FF2 4 4 16 £0.0 £0.0 MED Client court sports hall programme

Inflation & Increased material Increased costs make scheme Identify monies to offset costs Allowance to be made within cost FF3 costs unaffordable during development & 4 4 16 £0.0 £0.0 MED WD plan as contract is GMP construction period Failure to secure Sport England 4 court Sports Hall becomes Early engagement with potential Expression of Interest to Sport funding unaffordable plus omission of funders such as Sport England. England was successful. Stage 2 fundamental Sport England Abortive fee costs have been meeting held with Sport England on FF4 items and impact to programme ascertained for the fundamental 4 5 20 £0.0 £0.0 HIGH Client 15.07.14. Sport England decision will Sport England items. (2nd not be known until review by Sport drainage channel, 2nd lift and England Board on 15.09.14. moveable floor to the learner pool) VAT not included within cost plan Scheme becomes unaffordable Allerdale BC have confirmed that Allerdale BC to reclaim VAT. FF5 2 3 6 £0.0 £0.0 LOW Client VAT can be reclaimed. Agreement and signing of PSA Delay to payments and potential Review wording and resolve Scape have advised Pick Everard that FF6 impact upon commencement issues with legal team 3 4 12 £0.0 £0.0 LOW Client Agreement can not be changed. date Inclusion of 2nd drainage Omission of fundamental Sport Abortive fee cost established. Costs contained within cost plan as a channel, 2nd lift and moveable England items on 15th measured works item FF7 floor as fundamental Sport September 2014 if Allerdale BC 2 2 4 £0.0 £0.0 LOW Client England items. is not successful. Council instruct full size 3G pitch Impact on business casecase // futurefuture capable of being sub-divided into Full size 3G pitch omitted from FF8 in July 14 revenue 3G 5 aside pitches. 3 3 9 £0.0 £0.0 LOW Client scheme

Council instruct full size 3G pitch Increased cost to raise the site GT Architects have verified that Full size 3G pitch omitted from in July 14 levels of a full size 3G pitch to full size 3G pitch will fit. scheme FF9 7.2m However, it will impact on the 5 4 20 £0.0 £0.0 HIGH Client open space in front of the leisure centre. Sport England Funding (Lottery It must be demonstrated that Council to consider and advise. Heritage Fund) the formal Council Executive wish to progress the new leisure centre on 08.10.14 to enable the FF10 Lottery Funding Agreement to be 5 4 20 £0.0 £0.0 HIGH Client put in place. This may delay actual contract signature by the council.

FF11 0 £0.0 FF12 0 £0.0 FF13 0 £0.0 FF14 0 £0.0 FF15 0 £0.0 FF16 0 £0.0 FF17 0 £0.0 FF18 0 £0.0 FF19 0 £0.0 FF20 0 £0.0 FF21 0 £0.0 FF22 0 £0.0 FF23 0 £0.0 FF24 0 £0.0 FF25 0 £0.0 FF26 0 £0.0 FF27 0 £0.0 FF28 0 £0.0 FF29 0 £0.0 FF30 0 £0.0

FM-PC-07 Issue 1 Effective Date 01/01/2012 Project Risk Profile Contract Conditions Project : Workington Leisure Centre 13-Oct-14 Project No. 61097

Potential Factored Target Likelihood Impact Risk Score Risk Risk Risk Item Description Possible Effect Mitigation Action (1 Low -5 High) (1 Low -5 High) Cost Cost Risk Close Notes (a) (b) (a x b) Cat Owner Manager

Select (1000's) (1000's) Date

Provision of Performance Bond Increased costs associated with Identify bond costs and offer Offer of PCG accepted, no Bond to be provision of performance bond PCG in lieu of bond. Pick Everard provided CC1 4 4 16 £0.0 £0.0 MED WD to determine if PCG is acceptable. Design team do not accept terms Increased costs and delays to Scape have now advised that Design team have confirmed CC2 & conditions of appointment / Pre Construction Programme Contract terms can not be 4 4 16 £0.0 £0.0 MED WD acceptance of terms within PSA. contract changed. Interface with Carlisle Leisure Potential contract amendments Carlisle Leisure are being Manufacturer list has been developed CC3 (Operator) to incorporate interface & consulted in Scape Gateway 4. 2 3 6 £0.0 £0.0 LOW Client & agreed with Carlisle Leisure requirements Exclusion of Flood Risk by Unable to agree contract terms Engagement with EA to ascertain Agreed site level contained with Contractor / Design Team and sign Delivery Agreement. flood modelling data. Ensure revised FRA and subsquent planning CC4 appropriate due diligence. 2 3 6 £0.0 £0.0 LOW Client approval Finished floor level now increased from 7.05m to 7.2m

Failure to agree drafting of Increased costs and delays to Prepare early draft of the Delivery Agreement to be based Delivery Agreement Pre Construction Programme Delivery Agreement for review upon standard drafting with no CC5 5 3 15 £0.0 £0.0 MED WD by all parties and ensure early additional Z clauses agreement Failure to agree drafting of Increased costs and delays to Prepare early draft of the PSA in place and replaced with Consultant Appointment Pre Construction Programme Delivery Agreement for review Delivery Agreement CC6 documents by all parties and ensure early 5 4 20 £0.0 £0.0 HIGH WD agreement Timescale to conclude the Delay signature of the consultant Additional legal support obtained Delivery Agrreement will replace PSA Robertson PSC Contract appointment, warranties and the to Allerdale BC Solicitor. CC7 5 4 20 £0.0 £0.0 HIGH Client Delivery Agreement.

CC8 0 £0.0 CC9 0 £0.0 CC10 0 £0.0 CC11 0 £0.0 CC12 0 £0.0 CC13 0 £0.0 CC14 0 £0.0 CC15 0 £0.0 CC16 0 £0.0 CC17 0 £0.0 CC18 0 £0.0 CC19 0 £0.0 CC20 0 £0.0 CC21 0 £0.0 CC22 0 £0.0 CC23 0 £0.0 CC24 0 £0.0 CC25 0 £0.0 CC26 0 £0.0 CC27 0 £0.0 CC28 0 £0.0 CC29 0 £0.0 CC30 0 £0.0

FM-PC-07 Issue 1 Effective Date 01/01/2012 Project Risk Profile Legal - Easements / Party Walls etc Project : Workington Leisure Centre 13-Oct-14 Project No. 61097

Potential Factored Target Likelihood Impact Risk Score Risk Risk Risk Item Description Possible Effect Mitigation Action (1 Low -5 High) (1 Low -5 High) Cost Cost Risk Close Notes (a) (b) (a x b) Cat Owner Manager

Select (1000's) (1000's) Date

Change in Building Regulations / Increased costs and amended Undertake initial discussions with Application made on 25th Feb 2014. Statutory Compliance design to meet changes in Building Control & Planning to Building Control have confirmed LEG1 2 1 2 £0.0 £0.0 LOW WD legislation (Part L) ascertain changes. acceptance of 2010 regulations.

Red Line Boundary & Legal Title Increased costs and potential Confirmation of RLB & Title All title information now obtained LEG2 to be confirmed delays in order to resolve legal required by client 2 1 2 £0.0 £0.0 LOW Client issues Construction access via rear Alternative access to be via Allerdale BC agreement LEG3 track Griffin Street established with Lonsdale 4 2 8 £22,000.0 £7,040.0 LOW WD Estates to use the rear access Building & Contents Insurance Problems obtaining building Earlyroad. discussions required with Closed: moved to Specific Project insurance due to site being Insurance provider, possible anti Risks (SPR 07) LEG4 4 5 20 £0.0 £0.0 HIGH Client located within a flood zone flooding measures required

Agreement of Mineral Rights and Increased costs and potential Early engagement of legal team Agreement has been reached with LEG5 restrictive covenants, and access delays in order to resolve legal and discussions with rights 3 2 6 £0.0 £0.0 LOW Client Lonsdale Estates, agreement is still rights to site issues holder to be executed

Site becomes subject to village Increased costs and potential Early review by legal team to No village green issues identified, LEG6 green status delays in order to resolve legal ensure no village green status is 3 2 6 £0.0 £0.0 LOW Client planning permission obtained issues applicable 28th February 1992: Easement Robertson need WYG to verify if WYG need to urgently determine Trial holes have indicated that the (gas supply pipe) the Easement relates to the cast what the cast iron pipe is and if pipe is outside the site boundary iron pipe or Yellow pipe it is redundant. WYG need to discovered during investigation urgently verify what the Yellow works to establish the exact pipe is and its location. LEG7 location of the cast iron pipe. 4 5 20 £0.0 £0.0 HIGH WD WYG also need to verify what Early engagement of legal team the cast iron pipe and Yellow with County Council and Utility pipe serves with the utility Company to ascertain ownership companies. and potential diversion works.

Public Right OF Way (PROW) Delays to programme and SKM have established that the No public right of ways issues increased costs associated with PROW was not closed and is identified, planning permission PROW incorrectly identified. The PROW obtained should have been diverted along LEG8 the top of the embankment by 4 2 8 £0.0 £0.0 LOW Client Cumbria County Council. SKM have advised Cumbria County Council. Robertson to pursue update. Establish if what the cast iron Delays to programme and WYG to review the utility plans Further investigation works required pipe is and whether it is active or increased costs associated with to ascertain ownership of the pipe LEG9 not which runs along the site PROW 4 5 20 £0.0 £0.0 HIGH WD boundary. Legal requirement relating to Impose legal charge on the Council to consider and advise. Legal charge to be made, further security of land through the Land leisure centre. information required. LEG10 Registry by Sport England for 25 5 3 15 £0.0 £0.0 MED Client years if the bid application is Programme delay if this needs to successful be in place prior to contract LEG11 signature. 0 £0.0 LEG12 0 £0.0 LEG13 0 £0.0 LEG14 0 £0.0 LEG15 0 £0.0 LEG16 0 £0.0 LEG17 0 £0.0 LEG18 0 £0.0 LEG19 0 £0.0 LEG20 0 £0.0 LEG21 0 £0.0 LEG22 0 £0.0 LEG23 0 £0.0 LEG24 0 £0.0 LEG25 0 £0.0 LEG27 LEG28 FM-PC-07 Issue 1 Effective Date 01/01/2012 LEG29 LEG30

FM-PC-07 Issue 1 Effective Date 01/01/2012 Project Risk Profile Design (inc CDP) Project : Workington Leisure Centre 13-Oct-14 Project No. 61097

Risk Potential Factored Target Likelihood Impact Risk Risk Risk Item Description Possible Effect Mitigation Action (1 Low -5 High) (1 Low -5 High) Score Cost Cost Risk Close Notes (a) (b) Cat Owner Manager

Select (a x b) (1000's) (1000's) Date

Pool / Filtration Design Failure Increased costs, design issues Devin consulting have been Detailed performance specification and programme delays appointed to deliver a design, prepared by Aquatic Consultation and DES1 tender and site monitoring role. 1 1 1 £25,519.0 £1,020.8 LOW WD full turnkey sub contract package established

Specialist design interface and Increased costs, design issues Dealt with via detailed design DES2 design development and programme delays development 2 2 4 £0.0 £0.0 LOW WD

Design does not meet the clients Potential political & financial Early establishment of Regular dialogue ongoing with the brief implications to client and affordability and design brief. client. Frozen design now obtained DES3 abortive design costs Regular reviews and updates 1 4 4 £0.0 £0.0 LOW WD required with client Flood Risk & Establishment of Abortive design and delays to Detailed discussions held Site datum level established via site datum level programme due to additional EA between the EA and FRA. revised FRA DES4 2 5 10 £0.0 £0.0 HIGH WD flood modelling Finished floor slab level set at 7.200m. Delays in obtaining updated flood Increased costs, abortive design Engage with EA and request Discussion held with the EA. Flood DES5 modelling data from EA and programme delays updated model information 1 4 4 £0.0 £0.0 LOW WD data and approach now received. Delays in confirming 2 court / 4 Increased costs, abortive design Ongoing discussions with client. Instruction received 28/03/14 and DES6 court sports hall option and programme delays Design freeze required no later 1 3 3 £0.0 £0.0 LOW Client Frozen design agreed than 17th March 14. Access road and embankment Abortive design and delays to Relocate access road and Considered by GT Architects in the DES7 interface programme due to additional building footprint to avoid 1 3 3 £0.0 £0.0 LOW WD design and building location. design requirements embankment works

Additional credits to achieve BREEAM Very Good instructed. undertake detailed pre Initial Pre Assessment indicates BREEAM rating Increased cost and design works assessment to ascertain 61.8% and achieves Very Good DES8 to achieve rating requirement 2 3 6 £0.0 £0.0 LOW WD

Additional seating and design Increased costs and delays to Instruction issued to Robertson Additional seating costed within requirement to meet programme to increase the spectator seating measured works items DES9 5 1 5 £0.0 £0.0 LOW WD requirements of sport England from 135 to 186. and sports clubs Additional surveys required to Increased costs and delays to Review with planners and no further survey works required, DES10 inform the design programme building control 3 3 9 £0.0 £0.0 LOW WD Planning Approval obtained

Removal of Sport England Late amendment required to the Abortive fees established which fundamental items at late stage internal design increase each month. if funding bid is not successful on DES11 15.09.14 (2nd drainage channel, 2 1 2 £0.0 £0.0 LOW WD 2nd lift and moveable floor to the learner pool

Council can not afford 4 court Redesign back to 2 courts. Project Board have authorised 4 Court option instructed and sports hall if Sport England bid Total Overall Cost up to £9.7M. contained within cost plan DES12 unsuccessful on 15.09.14 This decision needs to be 2 4 8 £0.0 £0.0 LOW Client formally endorsed by the formal Council Executive on 08.10.14.

5 aside 3G pitches can not flood Damage to 3G playing surface 5 aside 3G pitches need to be Monies included within cost plan to raised to height of 7.2m in line raise level of pitches DES13 3 3 9 £0.0 £0.0 LOW WD with finished slab level.

Council decide to instruct full size Impact on derogated Dry Change GT Architects have verified that Full size 3G pitch omitted from 3G pitch at the end of July 14 if with possible additional external full size 3G pitch will fit. scheme DES14 Lakes College unsuccessful change facility required. However, it will impact on the 3 3 9 £0.0 £0.0 LOW Client open space in front of the leisure centre. Pool tank strategy Delay to programme Pool tank strategy report Pool tank strategy confirmed, produced. Case study visit instruction received from client to undertaken to see stainless steel progress with Myrtha system DES15 tank option. Current actions with 4 4 16 £0.0 £0.0 MED WD Robertson. Potential programme delay if not concluded by 18.07.14.

FM-PC-07 Issue 1 Effective Date 01/01/2012 Raised end to shallow end of the Future injury to user due to Do not provide raised end to Monies included within cost plan to main pool diving into shallow water shallow end. include raised end to one end of main pool only Consider removable option to DES16 reduce turning board set up. 4 4 16 £0.0 £0.0 MED

Council instruction required to GT Architects.

FM-PC-07 Issue 1 Effective Date 01/01/2012 DES17 0 £0.0 DES18 0 £0.0 DES19 0 £0.0 DES20 0 £0.0 DES22 0 £0.0 DES23 0 £0.0 DES25 DES26 0 £0.0 DES27 0 £0.0 DES28 0 £0.0 DES29 0 £0.0 DES30 0 £0.0

FM-PC-07 Issue 1 Effective Date 01/01/2012 Project Risk Profile Planning Project : Workington Leisure Centre 13-Oct-14 Project No. 61097

Potential Factored Target Likelihood Impact Risk Score Risk Risk Risk Item Description Possible Effect Mitigation Action (1 Low -5 High) (1 Low -5 High) Cost Cost Risk Close Notes (a) (b) (a x b) Cat Owner Manager

Select (1000's) (1000's) Date

Results of FRA require anti Requirement to provide anti Finished floor slab level raised to Site levels lifted to 7.200 and flooding measures to be flood measures or lift building 7.2m included within measured works PL1 implemented levels, results in increased costs 5 2 10 £0.0 £0.0 LOW WD & programme time Planning authority refuse Political and financial implications Post application meeting held Discussions ongoing with Planning application due to site being and increased programme time with the EA that resulted in Authority and EA. Site re-classed as within a flood zone finished floor level being raised Flood zone 2 due to 2009 floods. PL2 5 2 10 £0.0 £0.0 LOW WD from 7.050 to 7.200. EA have informally advised that objection will be removed. Existing road network requires Increased costs and programme Detailed TIA to be prepared as Scoping requirements now upgrading to deal with increased time to upgrade existing road part of the planning application determined by Cumbria County PL3 Y 2 2 4 £0.0 £0.0 LOW WD traffic for development network Council and included within TIA

Discharging Planning Conditions Additional time and cost to Early engagement with planning Pre Commencement conditions enable conditions to be authority held. Negotiation held identifed and information submitted PL4 discharged to influence pre-commencement 3 4 12 £0.0 £0.0 LOW WD to planners for approval and pre-start conditions.

Additional Ecological Surveys Delay to programme as certain Survey expanded and included in Ecologist to advise if any trees PL5 required surveys are time bound the planning application 4 2 8 £5,000.0 £1,600.0 LOW WD require removing from site submission. Planning documents do not Planning application rejected due Planning application submitted Resolved as application is now PL6 match design proposals to inaccuracies within documents on 14.04.14 1 5 5 £0.0 £0.0 HIGH WD validated / design proposals

Planning objections Redesign and abortive costs to Objections received. Meetings Planning permission obtained for obtain planning approval held with the EA and Natural development England. Paper produced to PL7 address cricket club concerns. 5 4 20 £0.0 £0.0 HIGH WD Continue dialogue with planning and council officers. Potential noise & light pollution Increased costs and design in Undertake early discussions with Planning permission obtained and PL8 due to location of 3G pitch / 5 a order to relocate pitch / provide Environmental Health to 3 4 12 £0.0 £0.0 LOW WD information issued to EH to discharge side courts mitigation measures ascertain requirements associated condition

Additional planning & TIA issues Additional time and cost due to Carlisle Leisure to confirm Ice rink removed from scheme PL9 due to proposed Ice Rink impact upon pre commissioned requirements to client 0 £0.0 £0.0 Client surveys Potential S106 agreement for Additional costs associated with Discussions required with No S106 agreements expected due PL10 street lighting to underpass discharging S106 agreement planners & Cumbria CC 2 4 8 £0.0 £0.0 LOW WD to applicant being Allerdale

Amendments to Griffin Street car Additional costs associated with Car park strategy to be Discussions are currently ongoing PL11 Park realigning car park confirmed by the council 5 4 20 £5,000.0 £4,000.0 HIGH WD with Client & SKM in relation to including conclusion of speed revised car parking strategy Council decide to instruct full size Amendment to the planning bumpsGT Architects / payment have options. verified that Full size 3G pitch omitted from 3G pitch at the end of July 14 if consent, subject to approval full size 3G pitch will fit. scheme PL12 Lakes College unsuccessful being obtained on 22.07.14. However, it will impact on the 4 4 16 £5,000.0 £3,200.0 MED WD open space in front of the leisure centre. PL13 0 £0.0 PL14 0 £0.0 PL15 0 £0.0 PL16 0 £0.0 PL17 0 £0.0 PL18 0 £0.0 PL19 0 £0.0 PL20 0 £0.0 PL21 0 £0.0 PL22 0 £0.0 PL23 0 £0.0 PL24 0 £0.0 PL25 0 £0.0 PL26 0 £0.0 PL27 0 £0.0 PL28 0 £0.0 PL29 0 £0.0 PL30 0 £0.0 FM-PC-07 Issue 1 Effective Date 01/01/2012 Project Risk Profile Statutory Authorities Project : Workington Leisure Centre 13-Oct-14 Project No. 61097

Potential Factored Target Likelihood Impact Risk Score Risk Risk Risk Item Description Possible Effect Mitigation Action (1 Low -5 High) (1 Low -5 High) Cost Cost Risk Close Notes (a) (b) (a x b) Cat Owner Manager

Select (1000's) (1000's) Date

Surveys identify unknown Increased costs to deal with Undertake detailed discussions Allowance to be made for additional services relocation/ diversion of services with all utility providers to investigations prior to commencing SA1 3 3 9 £0.0 £0.0 LOW WD ascertain existing infrastructure onsite

EA / United Utilities request Increased costs and delay to Early discussions required with United Utilities have confirmed that SA2 Water Impact Assessment programme EA / United Utilities to establish 3 4 12 £0.0 £0.0 LOW WD no water impact Assessment is requirements required Protection / easement required Increased costs & programme Early discussions required with Currently awaiting confirmation of to existing United Utilities time due to protection works or United Utilities to establish requirements from United Utilities SA3 detention tank alternative design solutions requirements 4 4 16 £10,000.0 £6,400.0 MED WD being required Late or non response from utility Increased costs & programme Undertake early discussions with Revised quotes have been requested companies in response to time due to temporary supplies utility providers to ascertain from the relevant utility providers, SA4 4 4 16 £10,000.0 £6,400.0 MED WD applications being required costs and programme durations currently awaiting update

Diversion / Strengthening works Increased costs & programme Discussions required with Currently awaiting confirmation of SA5 to gas main time to undertake works National Grid / Fulcrum to 4 4 16 £20,000.0 £12,800.0 MED WD requirements from Northern Gas ascertain requirements Networks Reduced / limited discharge additional cost and programme Engage with United Utility and Discharge rate received from United SA6 rates from United Utilities for time to develop attenuation agree discharge rates 4 4 16 £0.0 £0.0 MED WD Utilties and design developed to foul /surface water drainage systems reflect agreed rates

Provision of additional Increased costs & programme Early engagement with utility As built information and budget infrastructure to facilitate time to undertake works providers to ascertain as built proposals received SA7 0 £0.0 £0.0 WD development information and design proposals

SA8 0 £0.0 SA9 0 £0.0 SA10 0 £0.0 SA11 0 £0.0 SA12 0 £0.0 SA13 0 £0.0 SA14 0 £0.0 SA15 0 £0.0 SA16 0 £0.0 SA17 0 £0.0 SA18 0 £0.0 SA19 0 £0.0 SA20 0 £0.0 SA21 0 £0.0 SA22 0 £0.0 SA23 0 £0.0 SA24 0 £0.0 SA25 0 £0.0 SA26 0 £0.0 SA27 0 £0.0 SA28 0 £0.0 SA29 0 £0.0 SA30 0 £0.0

FM-PC-07 Issue 1 Effective Date 01/01/2012 Project Risk Profile Environmental Project : Workington Leisure Centre 13-Oct-14 Project No. 61097

Potential Factored Target Likelihood Impact Risk Score Risk Risk Risk Item Description Possible Effect Mitigation Action (1 Low -5 High) (1 Low -5 High) Cost Cost Risk Close Notes (a) (b) (a x b) Cat Owner Manager

Select (1000's) (1000's) Date

Additional surveys indicate Programme impact as surveys Early engagement with Ecologist Surveys have indicated no protected EV1 presence of protected species and removal are time bound held. Himalayan Balsam present. 5 4 20 £0.0 £0.0 HIGH WD species onsite

Removal of invasive species Removal works are time bound Identify species and agree Costs contained with cost plan for EV2 and may result in increased costs removal methodology with 4 5 20 £0.0 £0.0 HIGH WD removal of invasive species specialist Mine shafts / mine workings Additional time and cost due to There are records of a coal seam Draft assessments received from located within site boundary geotechnical works required to at between 150m and 160m Coal Authority, no mine works stabilise ground depth last being worked in 1900. present onsite. It is considered that any ground movement from these workings No notices of subsidence have been EV3 would have stopped by now. Sub 2 3 6 £0.0 £0.0 LOW WD served and there are no recorded Surface concludes that the mine entries within 20m of the site abandoned mine workings are of boundary. such depth and character that they present little risk to ground stability beneath the site. Ground contamination & ground Increased costs and programme Sub Surface concluded that there water time due to requirement to are no contaminants requiring EV4 undertake remedial works remediation and/or precautions 2 3 6 £0.0 £0.0 LOW WD to be taken for the proposed development.

Delays in obtaining permits / Increased programme time Early engagement with EA to EV5 licences from EA and statutory establish requirements 2 2 4 £500.0 £80.0 LOW WD bodies Delay in obtaining updated flood Delays to programme and Updated flood modelling data Monies contained within CC4 EV6 modelling data from EA planning application as FRA can now received. 4 4 16 £0.0 £0.0 MED WD not be finalised Presence of Atlantic Salmon and Delays to enabling / culvert Detailed discussions required Ecology report indicates no Atlantic EV7 Lamprey within Soapery Beck works as the migration season is with Ecologist to establish 4 4 16 £0.0 £0.0 MED WD Salmon and Soapery Beck time bound presence and proposals EV8 0 £0.0 EV9 0 £0.0 EV10 0 £0.0 EV11 0 £0.0 EV12 0 £0.0 EV13 0 £0.0 EV14 0 £0.0 EV15 0 £0.0 EV16 0 £0.0 EV17 0 £0.0 EV18 0 £0.0 EV19 0 £0.0 EV20 0 £0.0 EV21 0 £0.0 EV22 0 £0.0 EV23 0 £0.0 EV24 0 £0.0 EV25 0 £0.0 EV26 EV27 EV28 EV29 EV30

FM-PC-07 Issue 1 Effective Date 01/01/2012 Project Risk Profile Health & Safety Project : Workington Leisure Centre 13-Oct-14 Project No. 61097

Potential Factored Target Likelihood Impact Risk Score Risk Risk Risk Item Description Possible Effect Mitigation Action (1 Low -5 High) (1 Low -5 High) Cost Cost Risk Close Notes (a) (b) (a x b) Cat Owner Manager

Select (1000's) (1000's) Date

Client Understanding of CDM Increased costs & programme Appointment of CDMC and CDM-C now appointed and client HS1 4 4 16 £0.0 £0.0 MED Client responsibilities delays due client amendments understanding of duties duties explained Design risk assessments Non-compliance with CDM Design risk assessment strategy Design Risk Assessments received for HS2 Regulations agreed and identified on 2 2 4 £0.0 £0.0 LOW WD all disciplines drawings CDM-C presentation To ensure CDM-C updated Presentation to be coordinated at Presentation arranged for 04/09/14 HS3 specific meeting. 4 3 12 £0.0 £0.0 LOW WD

Pre-construction information Non-compliance with CDM Produce Pre-construction Pre Construction Info received and HS4 Regulations Information early for CDM-C 3 3 9 £0.0 £0.0 LOW WD included within CPH&S Plan review HS5 0 £0.0 HS6 0 £0.0 HS7 0 £0.0 HS8 0 £0.0 HS9 0 £0.0 HS10 0 £0.0 HS11 0 £0.0 HS12 0 £0.0 HS13 0 £0.0 HS14 0 £0.0 HS15 0 £0.0 HS16 0 £0.0 HS17 0 £0.0 HS18 0 £0.0 HS19 0 £0.0 HS20 0 £0.0 HS21 0 £0.0 HS22 0 £0.0 HS23 0 £0.0 HS24 0 £0.0 HS25 0 £0.0 HS26 0 £0.0 HS27 0 £0.0 HS28 0 £0.0 HS29 0 £0.0 HS30 0 £0.0

FM-PC-07 Issue 1 Effective Date 01/01/2012 Project Risk Profile Quality Project : Workington Leisure Centre 13-Oct-14 Project No. 61097

Potential Factored Target Likelihood Impact Risk Score Risk Risk Risk Item Description Possible Effect Mitigation Action (1 Low -5 High) (1 Low -5 High) Cost Cost Risk Close Notes (a) (b) (a x b) Cat Owner Manager

Select (1000's) (1000's) Date

Sub contractor / supply chain Increased costs and delays to Utilise robust, local supply chain Detailed supply chain list developed failure programme partners. Undertake full financial with all parties QL1 2 4 8 £0.0 £0.0 LOW WD health check prior to order

Insufficient tender returns during Best value is not achieved Utilise robust, local supply chain Meet the buyer event undertaken market testing partners. Undertake full financial and adverts placed in local press QL2 3 4 12 £0.0 £0.0 LOW WD health check prior to order

Cost plan does not allow client Political and financial implications Robust cost checking exercise to Detailed reviews ongoing with Client, QL3 aspirations for client be undertaken as design 3 3 9 £0.0 £0.0 LOW Client Pick Everard and Design Team. develops Frozen design agreed.

External appearance, quality and Negative impact on project Design Life strategy agreed. Costs included within cost plan for QL4 design life does not meet client success Images produced by GT 2 4 8 £0.0 £0.0 LOW Client external work enhancements aspirations Architects

Internal finishes do not meet Negative impact on project Mood board presentation held on Internal finishes identified on mood QL5 client aspirations success 08.07.14 2 4 8 £0.0 £0.0 LOW Client board and signed off by all parties Building construction does not Negative impact on project NEC Supervisor to be appointed Quality plan to be established with achieve required quality success to ensure compliance with the ongoing inspections by site team and QL6 2 4 8 £0.0 £0.0 LOW WD standards expected. Works Information. Quality Manager

Building construction does not Negative impact on project Sample panels to be produced Sample requirements identified QL7 achieve required quality success on site for prior approval. 2 4 8 £0.0 £0.0 LOW WD within the Quality Plan standards for finishes. Building construction does not Negative impact on project Sample room to be targeted for Sample requirements identified QL8 achieve required quality success early completion. 2 4 8 £0.0 £0.0 LOW WD within the Quality Plan standards for finishes. QL9 0 £0.0 QL10 0 £0.0 QL11 0 £0.0 QL12 0 £0.0 QL13 0 £0.0 QL14 0 £0.0 QL15 0 £0.0 QL16 0 £0.0 QL17 0 £0.0 QL18 0 £0.0 QL19 0 £0.0 QL20 0 £0.0 QL21 0 £0.0 QL22 0 £0.0 QL23 0 £0.0 QL24 0 £0.0 QL25 0 £0.0 QL26 0 £0.0 QL27 0 £0.0 QL28 0 £0.0 QL29 0 £0.0 QL30 0 £0.0

FM-PC-07 Issue 1 Effective Date 01/01/2012 Project Risk Profile Programme Project : Workington Leisure Centre 13-Oct-14 Project No. 61097

Potential Factored Target Likelihood Impact Risk Score Risk Risk Risk Item Description Possible Effect Mitigation Action (1 Low -5 High) (1 Low -5 High) Cost Cost Risk Close Notes (a) (b) (a x b) Cat Owner Manager

Select (1000's) (1000's) Date

Failure to complete works by Potential political and financial Develop robust and achievable Gateway 4 Programme identifies PR1 December 2015 implications to client programmes and ensure full 5 4 20 £0.0 £0.0 HIGH WD completion date of February 2016 stakeholder buy in Extended Pre Construction Period Increased Pre Construction Costs Client to provide clear direction 8.6 week delay currently realised, and programme time and milestones. Detailed costs included within current cost PR2 discussions required with all 3 4 12 £0.0 £0.0 LOW WD plan. Agreed baseline programme parties to mitigate risks now in place and costs included in cost plan. Procurement programme Delay to programme Robertson are to provide weekly Gateway 4 GMP to be submitted on PR3 indicated on revision O not updates to Pick Everard on the 4 4 16 £0.0 £0.0 MED WD 02/09/14 as identified on Pre achieved. procurement status. Construction Programme Pool tank strategy to be Delay to programme Project team to conclude Pool tank stratergy now identified, concluded by 18.07.14 required actions and agree way Myrtha System to be utilised PR4 forward on the pool tank 4 4 16 £0.0 £0.0 MED WD construction by 18.07.14

Procurement and reporting can Delay to programme Programme developed to All information to beissued to Client not achieve formal Council consider realistic procurement on 02/09/14 to allow Council PR5 Executive timetable, commercial actions, 4 4 16 £0.0 £0.0 MED WD Executive to meet on planned date reporting and align with formal Council Executive meeting on 08.10.14. Sport England Funding (Lottery Programme delay between Council to consider and advise. Heritage Fund) approval of scheme by formal PR6 Council Executive and contract 5 3 15 £0.0 £0.0 MED Client signature. Impose legal charge on the Programme delay if this needs to Council to obtain smaple, review PR7 5 3 15 £5,000.0 £3,000.0 MED Client leisure centre. be in place prior to contract and and advise. PR8 signature. 0 £0.0 PR9 0 £0.0 PR10 0 £0.0 PR11 0 £0.0 PR12 0 £0.0 PR13 0 £0.0 PR14 0 £0.0 PR15 0 £0.0 PR16 0 £0.0 PR17 0 £0.0 PR18 0 £0.0 PR19 0 £0.0 PR20 0 £0.0 PR21 0 £0.0 PR22 0 £0.0 PR23 0 £0.0 PR24 0 £0.0 PR25 0 £0.0 PR26 0 £0.0 PR27 0 £0.0 PR28 0 £0.0 PR29 0 £0.0 PR30 0 £0.0

FM-PC-07 Issue 1 Effective Date 01/01/2012 Project Risk Profile Specific Project Risks Project : Workington Leisure Centre 13-Oct-14 Project No. 61097

Potential Factored Target Likelihood Impact Risk Score Risk Risk Risk Item Description Possible Effect Mitigation Action (1 Low -5 High) (1 Low -5 High) Cost Cost Risk Close Notes (a) (b) (a x b) Cat Owner Manager

Select (1000's) (1000's) Date

Construction of Culverts & Increased costs and programme WYG instructed to design bridge Bridge design finalised and costs bridging systems to Soapery in order to undertake works. to impact as least as possible on contained within cost plan SPR01 Beck Culvert works maybe time bound Soapery Beck. Permits & 5 3 15 £0.0 £0.0 MED WD approval required from EA

SI requires additional works to Increased costs and programme Review SI with Geotechnical No site constraints identified within SPR02 make construction viable in order to undertake works Engineer 4 4 16 £0.0 £0.0 MED WD the finalised SI Report

Requirement to increase site Increased costs and programme The finished floor slab level has Site levels now set at 7.2m and levels to mitigate flood risk in order to design works been agreed by the EA at incresed material allowance 7.200m. The leisure centre contained within measured works SPR03 management will sign up to the 5 4 20 £0.0 £0.0 HIGH WD EA flood warning service and emergency procedures put in place for all staff and visitors. Undertaking Due Diligence on Increased costs and programme The finished floor slab level has SPR04 FRA in order to review / amend been agreed by the EA at 4 4 16 £0.0 £0.0 MED WD works 7.200m. Lack of community buy in to Political and PR issues for client Community engagement events Ongoing Community Engagement SPR05 project held by the Council in April 2014. 3 3 9 £0.0 £0.0 LOW Client taking place and CSR Plan developed

Development of council Master Interface with FEC development Undertake community plan for the area and wider redevelopment of engagement and stakeholder SPR06 4 4 16 £0.0 £0.0 MED Client Workington Town Centre meetings

Unable to obtain Building & Unable to obtain insurance or Council meeting held with Monies identified are to cover SPR07 Contents Insurance due to the obtain insurance at commercially insurance provider on 16.07.14. 4 5 20 £20,000.0 £16,000.0 HIGH Client increase in Insurance premium flood zone designation viable rates Abortive costs for bridge if the Abortive fee and construction Consider bridge location as part Awaiting feedback from Client in SPR08 FEC development goes ahead. costs of the master plan for 5 4 20 £0.0 £0.0 HIGH Client relation to Master Plan Workington. SPR09 0 £0.0 SPR10 0 £0.0 SPR11 0 £0.0 SPR12 0 £0.0 SPR13 0 £0.0 SPR14 0 £0.0 SPR15 0 £0.0 SPR16 0 £0.0 SPR17 0 £0.0 SPR18 0 £0.0 SPR19 0 £0.0 SPR20 0 £0.0 SPR21 SPR22 SPR23 SPR24 SPR25 SPR26 SPR27 SPR28 SPR29 SPR30

FM-PC-07 Issue 1 Effective Date 01/01/2012 Appendix C Allerdale Leisure Centre Rev 3 Local Spend Profile - Summary 15.10.14 15 October 2015

Description Value (£) Required (£) Required % Achieved % Total Project subcontract package value 8,842,660 - - - Total value in 20 mile radius 2,455,173 £ 3,537,064 40% 28 Total value in 40 mile radius 2,593,290 £ 6,631,995 75% 29

Notes:

1) Based on package value (verified costs) as WD/RCE revised submission of 15 October 2014. 2) Distance calculated "as the crow flies". 3) The post codes used were taken from the bids and may vary from RCE submission.

Page 1 Allerdale Leisure Centre Local Spend Profile Rev 3 15 October 2015 15.10.14

Scape requires that 40% of the contract value is spent within a 20 mile radius of the project.

No. Distance from RCE Ref. Title No.of Bids Lowest Bid (£) Contractor Location Post Code Enquiries Allerdale (Miles) 27 Sports Pitches 3 3 201,698 SIS Maryport CA15 8NT 4.5 31 Decoration 1 8 53,498 Peter Wise Ltd Mary Port CA15 8NF 4.5 2 Brick & Blockwork 2 8 260,215 Ashcroft Dearham CA15 7EH 5.5 32 Earthworks / Groundworks & Hard Landscaping 2 5 1,480,944 Ashcroft Maryport CA15 7EH 5.5 33 Fencing & Gates 3 4 10,541 Contract Fencing Ltd Rowrah CA26 3XS 7.5 N7 Site Hoardings 2 2 35,351 Birketts Fencing Frizington CA26 3XS 7.5 8 Plastered/rendered coatings 2 5 18,928 Design Grid Ltd Whitehaven Whitehaven CA28 9QD 8.3 41 Stud partitions & linings suspended ceilings 2 11 354,025 Design Grid Ltd Whitehaven Whitehaven CA28 9QD 8.3 44 Timber Ceilings 1 3 39,972 David Mingins Joinery Ltd Cleator Moor CA25 5BY 8.7

Total value in 20 mile radius £ 2,455,173 40% total Value £ 3,537,064 Shortfall £ 1,081,891 Actual Percentage £ 28 The below map indicates the 20 mile radius

Page 2 Allerdale Leisure Centre Local Spend Profile Rev 3 15 October 2015 15.10.14

Scape requires that 75% of the contract value is spent within a 40 mile radius of the project.

No. Distance from RCE Ref. Title No.of Bids Lowest Bid (£) Contractor Location Post Code Enquiries Allerdale (Miles) 27 Sports Pitches 3 3 201,698 SIS Maryport CA15 8NT 4.5 31 Decoration 1 8 53,498 Peter Wise Ltd Mary Port CA15 8NF 4.5 2 Brick & Blockwork 2 8 260,215 Ashcroft Dearham CA15 7EH 5.5 32 Earthworks / Groundworks & Hard Landscaping 2 5 1,480,944 Ashcroft Maryport CA15 7EH 5.5 33 Fencing & Gates 3 4 10,541 Contract Fencing Ltd Rowrah CA26 3XS 7.5 N7 Site Hoardings 2 2 35,351 Birketts Fencing Frizington CA26 3XS 7.5 8 Plastered/rendered coatings 2 5 18,928 Design Grid Ltd Whitehaven Whitehaven CA28 9QD 8.3 41 Stud partitions & linings suspended ceilings 2 11 354,025 Design Grid Ltd Whitehaven Whitehaven CA28 9QD 8.3 44 Timber Ceilings 1 3 39,972 David Mingins Joinery Ltd Cleator Moor CA25 5BY 8.7 N5 Scaffolding 1 1 42,600 Carlisle Scaffolding Ltd Carlisle CA6 4SN 30.6 21 Render 1 7 95,517 JPL Plastering Contractors Ltd Penrith CA11 9BF 31.4

Total value in 40 mile radius £ 2,593,290 75% total Value £ 6,631,995 Shortfall £ 4,038,705 Actual Percentage £ 29 The below map indicates the 40 mile radius

Page 3