VISIT PENSACOLA BOARD MEETING April 28, 2021
1 Board of Directors Meeting April 28, 2021 3:00 p.m. – 5:00 p.m. Courtyard by Marriott West I-10
AGENDA
1. Meeting Called to Order
2. Public Comment
3. Old Business a) Approval of Minutes from the March 24, 2021 board meeting*
4. New Business a) Finance Committee Monthly Report* b) 2nd Quarter ending CPA Compiled Financial Statements* c) RFP for IT Management* d) Grant Update and Recommendations*
5. Staff Updates a) Marketing/Showcase b) President/CEO
*Action Item requiring board vote
2 Visit Pensacola Board of Directors Meeting Minutes Holiday Inn University Area & Zoom Wednesday, March 24, 2021
Members Present: D.C. Reeves, Deandra Holcomb, Mckenzie Nicholas, Jay Bhakta (via Zoom), Suzanne Lewis (via Zoom), Gabe DiCianni (via Zoom), Joe McCay (via Zoom), and Jessica Andrade (via Zoom), and David Kemp (via Zoom) Members Absent: Cameron Price, Dr. Lusharon Wiley, David Kemp Staff Present: Darien Schaefer, Nicole Stacey, Leslie White, Wandy Samuel, Kaya Man, Lindsey Steck, Shawn Brown, and Rob Rushing/Carver Darden
The meeting was called to order by D.C. Reeves at 3:00 p.m.
Public Comment: There was no public comment.
Old Business Board Meeting Minutes: There was no discussion on the board meeting minutes from February 24, 2021. A motion was made by Deandra Holcomb, seconded by Gabe DiCianni, to approve the February 24, 2021 meeting minutes. The vote was unanimous for approval. New Business
February Financials: Gabe DiCianni presented the February financials. February 2021 as compared to February 2020 shows a net income of $81K. February 2021 MTD as compared to February 2020 MTD shows a net loss of ($10K), due to outstanding Showcase invoices in FY20. Due to COVID and budget cuts, VPI is not engaging in projects and events so far in FY21, YTD expenses are lower as compared to YTD in FY20. FY21 TDT Unified budget is $5,997K and only $1,404K has been used so far. That is only 23% of the total unified budget in the first 5 months of FY21. The lack of various events and projects, that normally occur in the first quarter of the year, has not happened yet due to COVID and $743K budget cuts in grant programs. FY21 YTD Membership number is at 142 members as 9 of them are new members as compared to FY20 YTD which had 168 members and 24 new members. Current investment per membership is at a higher level, resulting in only a difference of -$1303 in membership income YTD despite 26 less members. Insurance company reimbursed VPI $16K of the total $73K paid for repair damages from Hurricane Sally. PSA is current on their submissions. They have received $100K of the $100K advance in $25K installments as per their FY21 agreement with a remaining budget of $385K, 69% remaining. ACE has received $300K on advance organization grants and $50K advance on Foo Foo. ACE has $150K remaining to be advanced for Foo Foo per their contract. A motion was made by Deandra Holcomb, seconded by McKenzie Nicholas, to accept the February financial report. There was no discussion. The vote was unanimous for approval. The motion passed.
3 Downs & St. Germain PRIZM Study: Joseph St. Germain, PH.D. presented and reviewed the PRIZM study purpose and method of collecting data from partners. This study will work with accommodation partners collecting addresses for eighteen months and builds upon the Unique Emotional Positioning Study that was recently conducted and completed. The results from the PRIZM Study will help tailor future marketing campaigns. A non-disclosure agreement would be signed. A discussion continued with board members.
Staff Updates Marketing/Showcase: Nicole Stacey gave the marketing team update. The Sun Belt Conference Basketball Championship held in Pensacola March 5-8 was a success and she thanked all partners that were involved. National Travel and Tourism Week will be May 2-8, 2021 and a week of activities is being planned, a hybrid approach, virtual and in-person. This year’s theme is “The Power of Travel”. Leslie Perino, Showcase Pensacola, gave an update on the recent Sun Belt Conference Basketball Championship. It was a great first year and Fan Fest was a huge hit and will be extended to include Saturday next year. Dickie Appleyard gave an update on Showcase, which is comprised of four local ad agencies that collaborate together and meet weekly with Visit Pensacola staff. The “Remote Learners” campaign will continue through May 31, 2021, using social media and email tactics. The “Coastal Value” promotion started and will continue through April 30, 2021. Showcase is also coordinating a radio promotion with radio and television personality, Bobby Bones, The Bobby Bones Show. Bryan McCall presented and reviewed the one-sheet marketing update. Trackable results, community impact, and digital impact for January were reviewed.
President/CEO Update: Darien Schaefer reviewed the February TDT Collections. Collections are up 5.6% over last year despite lodging inventory on Perdido Key and Pensacola Beach still down due to damage from Hurricane Sally, remediation, and repairs. The fifth cent will become active April 1, 2021.
A discussion continued about current legislation and the possible expanded use of TDT dollars, HB1429, for the purposes of flood mitigation, along with three other pieces of legislation. Staff recently completed “Management by Strengths” to help improve communication among one another on a daily basis. Darien stated the Visit Pensacola Event Grant Program is currently being reviewed and the Grant Committee will be meeting in early April. The Event Grant funding would resume October 1, 2021. He stated that this is an important program to help grow visitor traffic during our shoulder seasons. The updated program will be presented at the April Board of Directors meeting. The next Tourist Development Council meeting is Tuesday, April 13, 2021. Visit Pensacola’s staff accountant, Wandy Samuel, has officially been promoted to Accounting Manager. The meeting was adjourned at 4:09 p.m. by D.C. Reeves. Respectfully Submitted, Leslie R. White, Destination Services & Events Manager
4 VISIT PENSACOLA BOARD MEETING April 28, 2021
VP Financials
5 Bullets NOTES:
FY21 MARCH TAKEAWAYS: March 2021 as compared to March 2020 shows a net loss of ($282K) as compared to a net income of $22K in March 2020. This is due to expenses for Sun Belt Conference Tournament, the reprinting of the Insider Guides and also not billing the County for Showcase, in March. Checks having not cleared the bank and unable to the bill the County not recognize the income. MAJOR HIGHLIGHTS: The request for the carry-over amount from FY20 for $542K has been submitted to the County to be applied to FY21 TDT budget. VPI will look for approval at the April BOCC meeting. The Insurance company reimbursed VPI $60K of the total $73K paid for repair damages from Hurricane Sally.
FY21 YTD Membership number is at 148 members as 15 of them are new members as compared to FY20 YTD which had 168 members and 24 new members. Membership is at a higher level, even though there are 26 less members.
PSA is current on their submissions. They have received $100K of the $100K advance in $25K installments as per their FY21 agreement with a remaining budget of $331K, 60% remaining. ACE has received $350K on advance organization grants and $50K advance on Foo Foo . The 1st advance of $200K with backup has been billed to the County in March 2021. ACE has $150K remaining to be advanced for Foo Foo per their contract.
A VP MTD TDT INCOME is from outstanding large vendors which was billed in March.
VP MTD PRIVATE INCOME is from insurance reimbursement payment for Hurricane Sally repair and memberships dues. All memberships start B on October 1, with dues having an influx at the beginning of the fiscal year. This is front loaded in the year. Currently there is $18K yet to be collected in membership dues.
8 VP MONTH TO DATE NET INCOME is from recognizing income as billed to the County for previous months paid expenses.
A VISIT PENSACOLA ONLY Month to Date TDT revenue totaled $325K (We recognize income as billed to the County). B VISIT PENSACOLA ONLY Month To Date Private revenue totaled $5K. C VISIT PENSACOLA ONLY Month to date total Revenue = $130K VISIT PENSACOLA ONLY Month to date expense: D Direct Programming Totaled $381K E Operations totaled ($25K) F Personnel total $56K G VISIT PENSACOLA ONLY Month to Date total Expense = $412K H VISIT PENSACOLA Only Month to Date Net loss =( $281K)
1 UNIFIED Year to Date TDT revenue totaled $1.783K. 2 UNIFIED Year To Date Private revenue totaled $172K 3 UNIFIED Year to date total Revenue = $2.072K plus PPP loan $203K UNIFIED Year to date expense: 4 Direct Programming Totaled $1,940K 5 Operations totaled $178K 6 Personnel total $533K 7 UNIFIED Year to Date total Expense = $2,651K 8 UNIFIED Year to Date Net Income =$7K County Submissions * All submissions to the County are current with no denials to date. We received the CARES payment 12.9.2020.
6 VISIT PENSACOLA BALANCE SHEET
Mar 31, 21 NOTES ASSETS Current Assets Checking/Savings 1025 · EFT TDT #4196 679,855.36 Electronic funds from Cty 1010 · TDT Op #2290 268,061.76 TDT Operating account 1030 · Partner#2177 Private funds account 1033 · PPP LOan 203,237.00 PPP Loan account 1030 · Partner#2177 - Other 311,618.07 Private funds Operating account Total 1030 · Partner#2177 514,855.07 1035 · Reserves #3955 821,516.58 Private funds Interest bearing account 1050 · Petty Cash 115.00 Petty Cash only at Pcola VIC Total Checking/Savings 2,284,403.77 Accounts Receivable 1200 · Accounts Receivable 1200-98 · ACE Advance 150,000.00 $200K released to Income Statement 1200-4 · Tourism Receivables 378,395.15 March submission 1200-5 · Membershp Receivable 3,070.00 FY20 Accruals for membership dues owed Total 1200 · Accounts Receivable 531,465.15 Total Accounts Receivable 531,465.15 Other Current Assets 1500 · Gift Cards 100.00 One gift card for The District no expiration date Sprout Social, Arrivalist, Simpleview, VisitApps, Visa Vue, STR, Destinations International, VR Market Data, DMO Partnership, Adara, Destinations Florida, Monsido 1405 · Prepaid Misc. 131,157.97 1410 · Prepaid Insurance 17,354.11 Flood, Wind, Property, D&O 1400 · Prepaid Postage 1,991.58 Balance on account at Post Office and Pitney Bowes Total Other Current Assets 150,603.66 Total Current Assets 2,966,472.58 Fixed Assets 1350 · Equipment 1361 · iMac Pro 5,757.91 Owned by VPI, purchased late Sept.2018 1998 · Acc Depr - Equipment -4,844.16 1359 · Apple laptop 1,449.00 fully depreciated 1352 · Flag & Flagpole 683.00 fully depreciated 1351 · Laminator & case 409.00 fully depreciated Total 1350 · Equipment 3,454.75 Total Fixed Assets 3,454.75 TOTAL ASSETS 2,969,927.33 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2100 · Accounts Payable 302,745.41 ACE and PSA Total Accounts Payable 302,745.41 Credit Cards 2000 · Visit Pensacola P-Card 8,245.61 Current month Pcards TDT 2002 · Regions Membership PCard 1,951.35 Current month Pcards Membership Total Credit Cards 10,196.96 Other Current Liabilities $1.5M advance from County, one partner prepayment FY22. Released all insider guide payments in Jan. to IS 2700 · Unearned Revenue 1,500,700.00 2999 · Salaries payable 29,271.22 FY20 accrual of PTO Sales tax owed for current month paid mid following 25500 · Sales Tax Payable 34.50 month Total Other Current Liabilities 1,530,005.72 Total Current Liabilities 1,842,948.09 Total Liabilities 1,842,948.09 Equity 32000 · Unrestricted Net Assets 1,119,773.41 FY14 to FY20 Net Income Net Income 7,205.83 Current month net income -loss Total Equity 1,126,979.24 TOTAL LIABILITIES & EQUITY 2,969,927.33 7 Page 2 UNIFIED PROFIT LOSS BUDGET PERFORMANCE ALL FUNDING SOURCES FORM D Remaining of % Remaining of NOTES Mar 21 Oct '20 - Mar 21 Annual Budget Budget Budget Ordinary Income/Expense Income As billed/allowed by County. Recognize Income as billed 378,395.15 1,782,579.94 5,997,307.00 4,214,727.06 70% (Showcase in not billed and paid 4000 · Tourism Development Tax-TDT back $100K for advance) 4050 · TDT Supplemental 0.00 0.00 0.00 0.00 #DIV/0! 4060 · CARES ACT 0.00 500,000.00 500,000.00 0.00 0% Paid by County Membership dues 10.01.20- 19% 4100 · Membership Dues 4,518.67 81,943.17 101,205.00 19,261.83 9.30.21 4150 · Advertising Income 0.00 #DIV/0! 4155 · Partner Co-Ops 50.00 50.00 (50.00) #DIV/0! Insider Guide advertising income 15% released from BS. Went to print 4150 · Advertising Income - Other 0.00 87,200.00 102,000.00 14,800.00 in Jan. Total 4150 · Advertising Income 50.00 87,250.00 102,000.00 14,750.00 14% 4170 · Payroll Protection Program Loan 0.00 203,237.00 (203,237.00) #DIV/0! PPP Loan 4300 · Consignment Sales 0.00 0.00 0.00 0.00 #DIV/0! 4400 · Gifts in Kind - Goods 0.00 0.00 164,000.00 164,000.00 100% 4500 · Grant Income 0.00 0.00 50,000.00 50,000.00 100% 4600 · Misc Income 8.02 119.21 600.00 480.79 80% HRT did not charge for annual 70% 4640 · Event Income 460.00 3,040.00 10,000.00 6,960.00 meeting this year Total Income 383,431.84 2,658,169.32 6,925,112.00 4,266,942.68 62% Gross Profit 383,431.84 2,658,169.32 6,925,112.00 4,266,942.68 62% Expense 1 · Direct Programming Downs St. Germain, monthly 73% Adara, Arrivalist, STR, VR Market 5090 · Marketing Research 24,073.33 130,729.23 482,502.00 351,772.77 Data 5100 · Advertising/Media 1,620.00 8,100.00 121,500.00 113,400.00 93% Giant Noise, Sprout, expired gift 61% 5110 · Public Relations 4,081.47 34,150.10 88,200.00 54,049.90 cards 5120 · Advertising Production 0.00 1,181.84 6,000.00 4,818.16 80% 5130 · Internet Site Production 24,155.10 117,075.54 230,219.00 113,143.46 49% Simpleview 5140 · Festivals & Events Granted 0.00 0.00 0.00 0.00 #DIV/0! 68% Sun Belt Conference Tournament 5141 · Festivals & Event Local Support 59,235.09 90,956.78 281,821.00 190,864.22 5142 · Festival & Event Mini Grants 0.00 0.00 30,000.00 30,000.00 100% 5150 · Consumer Promotions 0.00 0.00 37,000.00 37,000.00 100% 5160 · Sales Promotions 0.00 3,097.39 48,900.00 45,802.61 94% 5170 · Brochures and Collateral 71,345.10 94,880.48 130,320.00 35,439.52 27% 5180 · Film Promotions 0.00 0.00 500.00 500.00 100% 5190 · Showcase 0.00 #DIV/0! 5195 · Showcase CARES 0.00 500,000.00 500,000.00 0.00 0% paid by County 5190 · Showcase - Other 190,156.14 649,124.47 1,650,080.00 1,000,955.53 61% invoices are current Total 5190 · Showcase 190,156.14 1,149,124.47 2,150,080.00 1,000,955.53 47% 5210 · Regional Partnership 0.00 14,275.00 25,000.00 10,725.00 43% NWFL Coalition dues 5215 · Tourism Development Projects 0.00 0.00 0.00 0.00 #DIV/0! 5220 · Registration 1,050.00 2,922.24 37,465.00 34,542.76 92% 5230 · Dues and Subscriptions 4,594.70 10,851.96 38,662.00 27,810.04 72% 5400 · Business Travel & Entertainment 0.00 #DIV/0! 5400-1 · Disallowed Travel Expense 51.77 132.27 3,794.00 3,661.73 97% 5400-2 · Travel Advance 0.00 0.00 0.00 0.00 #DIV/0! 5400 · Business Travel & Entertainment - 84.56 1,124.22 56,826.00 55,701.78 98% Total 5400 · Business Travel & Entertainmen 136.33 1,256.49 60,620.00 59,363.51 98% 5540 · Grant Expense 0.00 0.00 50,000.00 50,000.00 100% 5500 · Visitor Awareness Education 909.26 9,525.91 76,550.00 67,024.09 88% 7000 · PSA Sporting Events 28,808.59 72,027.53 299,565.00 227,537.47 76% as submitted by PSA. 7400 · ACE - DP 200,000.00 200,000.00 944,576.00 744,576.00 79% 1st installment Total 1 · Direct Programming 610,165.11 1,940,154.96 5,139,480.00 3,199,325.04 62% 2 · Operating Costs 5520 · Committee Expenses 0.00 156.64 8,048.00 7,891.36 98% 5450 · Auto/ Local Travel 230.48 1,553.52 10,000.00 8,446.48 84% Received Mitigation claim of $60K 37% 5600 · Building Maintenance & Repair -41,577.35 49,683.03 78,357.00 28,673.97 form Insurance Co. 5610 · Computer&IT Maintenance&Repair 2,405.18 12,171.88 30,347.00 18,175.12 60% 5630 · Insurance Building & Content 1,603.88 9,691.62 19,600.00 9,908.38 51% 5640 · D & O and Liability Insurance 985.99 3,245.79 6,000.00 2,754.21 46% 5650 · Audit 0.00 14,000.00 14,000.00 0.00 0% 5660 · Legal Services 340.00 3,990.00 16,500.00 12,510.00 76% 5670 · CPA/ Financial Services 437.50 1,952.50 3,520.00 1,567.50 45% 5690 · Depreciation Expense 0.00 0.00 100.00 100.00 100% 5700 · Postage 1,731.53 6,106.38 40,135.00 34,028.62 85% 5710 · Supplies Coffee/Sodas 469.26 2,499.43 8,200.00 5,700.57 70% 8 5720 · Office Supplies 815.94 2,016.37 13,740.00 11,723.63 85% Page 5 UNIFIED PROFIT LOSS BUDGET PERFORMANCE ALL FUNDING SOURCES FORM D Remaining of % Remaining of NOTES Mar 21 Oct '20 - Mar 21 Annual Budget Budget Budget 5730 · Storage and Delivery 1,631.88 4,804.28 14,834.00 10,029.72 68% 5750 · Rent 0.00 0.00 10.00 10.00 100% 5760 · Telephone Service 613.90 4,705.32 7,200.00 2,494.68 35% 5770 · Utilities 3,528.06 18,206.36 33,362.00 15,155.64 45% 5780 · Copier 779.31 4,734.52 9,004.00 4,269.48 47% 5790 · Capital Expenditures 0.00 0.00 23,000.00 23,000.00 100% 5900 · Miscellaneous Expenses 0.00 61.73 600.00 538.27 90% 5920 · Bad Debt Expense 0.00 0.00 1,500.00 1,500.00 100% 6000 · Consignment Sales Expenses 0.00 599.16 0.00 -599.16 #DIV/0! 6001 · Bank Service Charge 50.00 800.00 660.00 -140.00 -21% LOC renewal not budgeted 6010 · Credit Card Processing Fee 141.68 1,497.85 4,464.00 2,966.15 66% 6500 · Taxes 34.50 198.75 2,014.00 1,815.25 90% 6940 · In Kind Expense 0.00 0.00 164,000.00 164,000.00 100% 7001 · PSA Operations 3,908.05 34,987.06 49,928.00 14,940.94 30% Total 2 · Operating Costs -21,870.21 177,662.19 559,123.00 381,460.81 68% 3 · Personnel Costs 5800 · Salaries 47,828.35 324,226.86 761,076.00 436,849.14 57% 5810 · Commissions 1,025.00 16,418.70 21,000.00 4,581.30 22% 5830 · Auto 461.54 2,802.21 6,000.00 3,197.79 53% 5840 · 401K Contribution Match 1,181.31 9,884.04 43,254.00 33,369.96 77% 5850 · Employee Insurance 990.53 26,145.37 97,740.00 71,594.63 73% 5870 · Drug Testing 0.00 0.00 600.00 600.00 100% 5880 · Payroll Expense 4,788.40 35,433.78 86,532.00 51,098.22 59% 5890 · Staff Education 0.00 1,951.69 5,049.00 3,097.31 61% 7002 · PSA Personnel 20,387.54 116,283.69 205,258.00 88,974.31 43% Total 3 · Personnel Costs 76,662.67 533,146.34 1,226,509.00 693,362.66 57% Total Expense 664,957.57 2,650,963.49 6,925,112.00 4,274,148.51 Net Ordinary Income -281,525.73 7,205.83 0.00
MTD loss due to printing of Insider Guides and Sun Belt expenes. YTD net income due to CARES ACT and PPP loan Net Income -281,525.73 7,205.83 0.00
9 Page 6 10 11 12 13 14 15 16 17 ORGANIZATION 15 Systems 20 Systems Digital Boardwalk TOTAL $1552 $1698.35 MONTHLY 1457 North 9th Avenue PNS $1360.50 Pensacola,FL 32503 PK $159.50 456-2225 NOF Technologies TOTAL- $1659.15 TOTAL $1934.15 25 West Avery Street PNS - $1484.25 PNS $1759.25 PK Pensacola, FL 32501 PK $174.90 $174.90 434-8600
BUSINESS TOTAL TOTAL $2024.00 INFORMATION PNS & PK $1579.00 Onboarding $3125.00 SOLUTIONS onboarding $2750.00 21530 Professional Dr Robertsdale, AL 36567 251-405-2527 HIXARDT TOTAL $2323.65 TECHNOLOGIES cost for Cloud Managed Services 282 North Palafox St (server, 365, adobe, quickbooks, Pensacola, FL 32502 storage and backup) 439-3282 DATA REVOLUTION TOTAL $1972.00 Did not ask for quote 3702 North Pace Blvd (PNS $ 1591,PK, $381) for 20 systems Pensacola, FL 32505 (Installation fee - 972-9972 $2960.00)
18 108 TDT
108. 312101 Tourist Development Tax Current Month Collections are Due by the 20th of the following Month
% change from % change % change % change % change % change % change % change FY2021 PY FY2020 from PY FY2019 from PY FY2018 from PY FY2017 from PY FY2016 from PY FY2015 from PY FY2014 from PY FY2013 October 1,074,785 19.2% 901,449 7.0% 842,165 ‐0.8% 849,258 10.3% 769,628 6.8% 720,807 22.8% 586,748 13.0% 519,238 ‐2.0% 529,945 November 941,614 10.4% 852,961 ‐7.2% 918,829 34.3% 684,041 ‐4.6% 716,814 15.4% 621,262 12.9% 550,495 23.2% 446,848 2.8% 434,602 December 603,952 14.2% 528,851 ‐7.1% 569,115 11.5% 510,272 5.5% 483,598 17.3% 412,116 9.4% 376,628 20.5% 312,589 ‐8.0% 339,891 January 545,570 9.3% 499,165 9.6% 455,476 4.7% 434,853 11.6% 389,817 2.1% 381,770 12.8% 338,323 9.3% 309,569 12.1% 276,101 February 515,276 5.6% 487,937 4.8% 465,379 7.2% 434,062 8.8% 399,002 5.9% 376,703 14.2% 329,898 6.2% 310,680 13.0% 275,004 March 561,963 ‐5.4% 593,800 5.8% 561,194 6.7% 525,764 6.7% 492,880 0.9% 488,630 18.5% 412,394 8.3% 380,947 0.9% 377,409 April 169,648 ‐65.9% 497,729 ‐53.6% 1,072,993 8.9% 984,966 19.3% 825,523 ‐1.1% 834,421 16.5% 716,170 5.0% 681,979 ‐0.3% 683,902 May ‐ ‐100.0% 353,670 ‐65.2% 1,016,804 12.0% 907,513 ‐6.9% 974,564 32.2% 737,122 ‐3.3% 762,085 13.1% 673,868 10.1% 612,180 June ‐100.0% 712,562 ‐44.2% 1,276,670 15.7% 1,103,769 ‐0.6% 1,110,168 4.4% 1,063,478 5.5% 1,007,848 11.1% 907,174 13.3% 800,954 July ‐100.0% 1,588,804 ‐17.1% 1,917,159 12.8% 1,700,024 14.4% 1,486,548 0.6% 1,477,019 5.0% 1,406,057 7.5% 1,308,429 4.1% 1,256,762 August ‐100.0% 1,836,978 ‐9.5% 2,029,344 ‐4.2% 2,118,639 6.8% 1,983,087 3.0% 1,925,071 12.3% 1,714,027 9.8% 1,560,439 10.9% 1,406,612 Sept ‐100.0% 905,051 ‐25.1% 1,208,019 9.0% 1,107,920 14.6% 966,494 5.3% 917,515 ‐4.3% 958,951 ‐2.5% 983,955 21.8% 808,134 4,412,808 ‐46.9% 9,758,958 ‐20.9% 12,333,148 8.6% 11,361,080 7.2% 10,598,123 6.5% 9,955,914 8.7% 9,159,624 9.1% 8,395,715 7.6% 7,801,497 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 1 ‐ 3 Cents 3,309,606 7,319,219 9,249,861 8,520,810 7,948,592 7,466,936 6,869,718 6,296,786 5,851,123 4th Cent 1,103,202 2,439,740 3,083,287 2,840,270 2,649,531 2,488,979 2,289,906 2,098,929 1,950,374 5th Cent ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 4,412,808 9,758,958 12,333,148 11,361,080 10,598,123 9,955,914 9,159,624 8,395,715 7,801,497 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ YTD 4,412,808 101% 4,361,893
Enabling Legislation Ordinance #80‐16 (referendum election on 11‐4‐1980) Ordinance #89‐7 Ordinance #92‐30 Ordinance #94‐10 Ordinance #2000‐22 Ordinance #2003‐11 Ordinance #2013‐40
Florida Statutes 125.0104 (3) ( c): Florida Statutes 125.0104 (3) (d): Florida Statutes 125.0104 (3) (1):
H:\CLERK\FUND FOLDERS\21 FUND FOLDERS\ANALYSIS ‐ 2021\2021 Tax Trend Analysis 19 4/20/2021 Four Percent Tourist Development Tax Collection Data Reported In Fiscal Year Format Escambia County, Florida As of March 31, 2021
Fiscal Year Fiscal Year Zip Code 2021 2020 Difference % Change YTD Collected YTD Collected 32501 225,214 196,883 28,331 14.4% 32502 115,737 216,112 (100,375) ‐46.4% 32503 72,527 51,253 21,274 41.5% 32504 797,355 606,302 191,052 31.5% 32505 256,884 135,742 121,143 89.2% 32506 126,355 92,579 33,777 36.5% 32507 392,952 524,472 (131,520) ‐25.1% 32514 390,533 266,748 123,785 46.4% 32526 312,167 153,683 158,484 103.1% 32534 116,111 68,499 47,612 69.5% 32535 1,143 1,176 (34) ‐2.9% 32561 1,405,130 1,548,564 (143,434) ‐9.3% 32577 ‐ 85 (85) ‐100.0% Total $ 4,212,107.60 $ 3,862,097.06 $ 350,010.54 9.1%
Zip Code by Area 32501 Downtown Area 32502 Other Downtown Area 32503 Cordova Mall & South Area 32504 Davis & Scenic Highway South of I‐10 Including Airport Area 32505 South of Michigan Av, East of Mobile Hwy, & West of Pace Blvd 32506 Lillian Hwy & Highway 98 Area 32507 Bayou Chico to Perdido Key South of Sorrento Area 32514 Palafox & Scenic Hwy North of I‐10 Area 32526 Mobile Hwy North of Michigan Avenue Area 32534 I‐10 & Pensacola Blvd North Area 32535 Century Area 32561 Pensacola Beach Area 32577 Molino Area
20
VISIT PENSACOLA BOARD MEETING April 28, 2021
Grant Information
21
Visit Pensacola Grant Updates Key Changes:
The following changes are being made within the application and guidelines to enhance the quality of the Visit Pensacola Event Grant program and the return on investment of TDT dollars:
• one (1) call for grant application per fiscal year. Historically, there has been two (2) calls for grant applications. • Mini grants will continue through the year and be scored internally by VP staff. • Committee is proposing $25K cap for grant applicants. • Committee is proposing a three-year eligibility for event grants. Any previously funded grants will be grandfathered in to receive the previous five years funding. (They are not starting over this is as they currently stand). • Visit Pensacola grant amount awarded cannot exceed 50% of the Grant Applicants total event expense budget. • Grant applicants are required to attend a grant workshop. Four workshops will be provided (in person and zoom options will be available). • Visit Pensacola grants may be spent as follows: 75% marketing, 25% operational (this includes artists fees, lodging, venues, etc..). • Visit Pensacola will provide a marketing and budget plan templates at the grant workshops. Both plans are required to be submitted and must be detailed for scoring. • Visit Pensacola is adding an estimated room nights chart to the application for applicants to provide details on how many rooms their events are forecasted to produce.
Scoresheet Changes:
• Room nights secured will have more weight and additional points since driving overnight stays is a part of Visit Pensacola’s mission • Past research will now be provided by Downs & St. Germain o Length of stay is being changed to days and not hours: . 1 day: 1 point . 2 days: 5 points . 3+ days: 10 points • The committee recommends removing “provides full sponsorship package”, “Non- Promotional expenses as part of total expense”, “Did you attend the grant workshop held by Visit Pensacola” – and reworking the scoresheet to focus more of an emphasis on room nights, new events/experiences, and length of events.
Upcoming Dates: Event Dates: Oct. 1, 2021 – Sept. 30, 2022 Workshops: May 1, 2021 – June 1, 2021 Deadline to submit June 8, 2021 at NOON Committee Review/Scoring: June 15/16, 2021, 3-5 p.m. Board Approval at June meeting
22
TOURISM EVENT / PROGRAM GRANT APPLICATION 4-21-2021
23
FORM A - APPLICATION INFORMATION
(Only one grant may be applied per entity per cycle)
Name of Organization (must match W9): ______
Contact:______Title:______
Mailing Address:______
Email Address (Program Manager or Contact): ______
Telephone: ______
Tax ID Number:______
Organization (If other, please indicate):
____ Non-profit, incorporated (If checked, this application must include IRS certification letter or State of Florida certification. Must include even if you have applied previously)
____ Commercial (for profit)
_____ Other (please describe)
Please provide to the committee your experience with running events? ______
GRANT AMOUNT REQUESTED ($25K Max): ______
24
*Visit Pensacola Grant Event Workshop Attendance is Required
**Please provide a fully completed application. Failure to submit all items will result in an incomplete submission, and your application will be rejected. Please email Nicole Stacey ([email protected]) with questions regarding the Visit Pensacola Event Grant Application and submission requirements. FORM B – EVENT INFORMATION
Event Title:______
Event Time(s): ______
Event Location(s): ______
Brief description of the event: ______
Please provide specific details on how Tourism Tax Dollars will be spent: ______
Will this event take place with or without TDT dollars? Yes ______No ______
Is this a new or repeat event? New: ____ Repeat: ____ If Repeat, how many years? ______
If repeat, is this event format like previous years or different?______
If repeat, please provide an event summary from previous years and/or an economic impact report: ______
If new, do you foresee it becoming a re-occurring event? Yes ______No ______
25
*Visit Pensacola Grant Event Workshop Attendance is Required
**Please provide a fully completed application. Failure to submit all items will result in an incomplete submission, and your application will be rejected. Please email Nicole Stacey ([email protected]) with questions regarding the Visit Pensacola Event Grant Application and submission requirements.
Estimated Room Nights: please add all overnight stays applicable.
Dates: Day 1 Day 2 Day 3 Day 4 Day 5 Day 6
Attendee Rooms
Vendor Rooms
Organizer Rooms
Artist Rooms
Other:
Total Estimated Room Nights: ______
Has Lodging Been Secured? Yes ______No ______
Lodging secured based on a projected number of event attendance (proof of the agreement and/or communication with lodging partner must be included) >1,000 guests, 6+ properties; 501-1,000 guests, 4- 5 properties; 1-500 guests, 2-3 properties.
If Yes, please provide the following information: Lodging Provider Contact Room Rate/Offer for Visitors
26
With what tourism related businesses or organization(s) will you coordinate and conduct the cooperative marketing efforts that will be supported by the grant award? List partners and briefly describe these collaborative efforts. (Use additional sheet if necessary) ______FORM C – Event Budget
Please provide a detailed budget summary AND provide a detailed budget including revenue sources for the event. Details must include marketing placements, schedules, and all relevant media buy information. Should media buys/spend change, Visit Pensacola staff will need to be notified and approve the change in spending. 75% of all Visit Pensacola Grant Funds (TDT dollars) must be used to market the event. 25% of Visit Pensacola Grant Funds (TDT dollars) may be used for operational expenses. (Please use the examples provided at Grant Finance Workshop and see the definitions page for more information on marketing expenses vs. operational expenses).
If you have received previous funds from Visit Pensacola, please provide how TDT dollars were spent?
YEAR: YEAR:
Marketing: $
Operation: $
27
*Visit Pensacola Grant Event Workshop Attendance is Required
**Please provide a fully completed application. Failure to submit all items will result in an incomplete submission, and your application will be rejected. Please email Nicole Stacey ([email protected]) with questions regarding the Visit Pensacola Event Grant Application and submission requirements. FORM D - GRANT REQUEST
Amount Requested: $______
Have you received TDT dollars from Escambia County (via BOCC, ACE, PSA, or Visit Pensacola) in the past? ____ Yes _____ No
If yes, please complete the following: Year Event Amount
The purpose of this event grant program is to encourage and support mulit day reoccurring events. What is the path for this event to be financially viable and generate income to offset expenses without future event grant support? ______
28
Does your organization’s event proposed for TDT funding fulfill a special need within the tourism industry and/or enhance the overall local tourism product by increasing the number and quality of tourist activities? If so, in what way? How will this event benefit tourism in Escambia County? (Use additional sheet if necessary and refer back TDT Statue for definition) ______
*Visit Pensacola Grant Event Workshop Attendance is Required
**Please provide a fully completed application. Failure to submit all items will result in an incomplete submission, and your application will be rejected. Please email Nicole Stacey ([email protected]) with questions regarding the Visit Pensacola Event Grant Application and submission requirements.
29
Please provide a marketing plan for the event. (Please use the template provided at the Visit Pensacola Grant Event Workshop). The Marketing Plan should list all media buys, social, PR, and market reach, which will draw attendance from outside of Escambia County. Marketing Plans need to include vendors, media buys, schedules, placements, and costs and will need to match the detailed budget that is included. (Marketing plan is required for score).
How Will You Measure the Success of Your Event? What goals have you established? (Use additional sheets if necessary. Examples may include the following.)
Attendance/Spectators: Ticket Sales: Participants: Vendors/Exhibitors: Sponsorship Support: Media Coverage: Website Visits: Social Media Engagement:
Did you include: