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Agreement for Professional Services Between Planning Resources Inc

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Agreement for Professional Services Between Planning Resources Inc AGENDA REGULAR PARK DISTRICT BOARD MEETING COMMUNITY PARK DISTRICT of La GRANGE PARK 1501 BARNSDALE ROAD, La GRANGE PARK, ILLINOIS SEPTEMBER 12, 2016 6:30 PM 1. Call to Order & Roll Call 2. Pledge of Allegiance 3. Park District Mission: The Community Park District of La Grange Park shall offer high quality, affordable and accessible park and recreation facilities, programs and services in a financially responsible manner. 4. Additions/Deletions to Agenda 5. Approve Board Meeting Minutes a. Regular Meeting of August 8, 2016 6. Recognition of Visitors a. Little League – Ralph White 7. Staff Reports a. Executive Director b. Building & Grounds c. Superintendent of Recreation d. Recreation Supervisor – Early Childhood, Special Events & Rentals e. Recreation Supervisor – Marketing, Publicity & Artistic Director f. Office Manager g. Safety Coordinator h. Financial Consultant 8. Approve Monthly Disbursements 9. Unfinished Business a. Review of Budget with audited financials b. Update on Memorial Park 10. New Business a. Discussion on Little League proposal and action, if any b. Consider Approval of Beach Oak Design Proposal from Planning Resources 11. Open Forum a. Comments from the Floor b. Comments from Commissioners c. Comments from the President 12. Adjournment Date: September 9, 2016 To: Community Park District Board of Commissioners From: Aleks Briedis, Executive Director RE: Agenda Overview Recognition of Visitors Ralph White of Little League will be at the meeting to discuss his proposal for the Hanesworth North Field. Included in the packet is their request and the proposal I had distributed to the Board previously. Under New Business, the Board can take any action, if they wish, regarding the proposal. Review of Budget with audited financials I have included a comparison of the unaudited 15-16 budget with the actual audited 15-16 budget. The previous year’s budget is included as well as the 16-17 budget for comparisons. The unaudited figures were very close to the audited figures. I will answer any questions at the meeting. Update on Memorial Park Planning Resources (PRI) is currently working with both Kee Construction and Builder’s Land. PRI is preparing a new cost estimate for the projects, to use as a comparison, and has requested updated figures from the contractors. Depending on how the new figures come back, we either move forward with the project or reduce the project scope or rebid the project. I will inform the Board as soon as I hear back from PRI. I have discussed this with Attorney Rick Tarulis. We hope to have this project completed by the end of June 2017 in time for the Village’s 125th Birthday Party. Beach Oak Design Proposal I have included the Beach Oak Design Proposal from Planning Resources in the packet. Also included is an overview of the complete project from design through construction. Since the final design will impact the final cost of the project and the cost of the construction documents, the proposal only includes two preliminary design plans, a final design plan and coordination with IDNR to ensure that we stay within the grant guidelines. Attorney Rick Tarulis has reviewed the contract and given his approval. I will answer any questions at the meeting. Staff recommends approval of the proposal. Minutes - Draft Regular Meeting of the Board of Commissioners Community Park District of La Grange Park August 8, 2016 1. CALL TO ORDER AND ROLL CALL President Boyd called the meeting to order in room 101 of the Recreation Center, 1501 Barnsdale Road, La Grange Park, IL at 6:29 p.m. Other Commissioners present were, Bob Corte, Jeff Kilrea, Tim Ogden, and Lucy Stastny. Also present were Executive Director Aleks Briedis, Financial Coordinator Phil Mesi and Recording Secretary Laura Sullivan. 2. PLEDGE OF ALLEGIANCE 3. PARK DISTRICT MISSION President Boyd recited as follows: The Community Park District of La Grange Park shall offer high quality, affordable and accessible park and recreation facilities, programs, and services in a financially responsible manner. 4. ADDITIONS/DELETIONS TO AGENDA Director Briedis asked to add to Unfinished Business, Item B, voting to keep the minutes from Executive Sessions closed. 5. APPROVE MEETING MINUTES Commissioner Ogden made a motion to approve the July 11, 2016 regular meeting minutes as amended. Seconded by Commissioner Corte. Motion passed unanimously by voice vote. Commissioner Stastny made a motion to approve the July 11, 2016 executive meeting minutes as submitted. Seconded by Commissioner Kilrea. Motion passed unanimously by voice vote. 6. RECOGNITION OF VISITORS Jamie Wilkey from Lauterbach & Amen reviewed the 2016 Annual Financial Statement (audit). The District received a clean opinion, which is the highest level given to a governmental audit. Questions were asked and answered. La Grange Park residents Tim Gallagher, Jon and Kathy Gross, and Dan McDowell gave a presentation on the annual Stone Monroe tennis fundraiser. Mr. Gallagher thanked the District Board and staff for their support of the fundraisers over the last 5 years. He also thanked Martin Healy and his staff for keeping Stone Monroe Park in such great condition. This year’s fundraiser benefits a 5-year-old boy, Chris Ellis and his family. The fundraiser has changed its name to “Neighbors Helping Neighbors” and will be held on Saturday, September 3, 2016 from 2:00 p.m. - 6:00 p.m. The Board stated it supports the fundraiser and will help advertise the event. 7. STAFF REPORTS A. EXECUTIVE DIRECTOR A written report was included in the packet by Executive Director Aleks Briedis. There is much excitement for the new beekeeping classes. Beekeeper and instructor, Bryan Mathie, has a Facebook page called Newberry Farms. The page has information about beekeeping and also has honey for sale. A brief discussion was held regarding Little League’s desire to upgrade Hanesworth Park North. This topic will be discussed in greater detail at a future meeting. Director Briedis informed the Board that the Library District will be hosting a Community Leader’s Forum on September 22nd and asked if any of the Commissioners wanted to attend. Other questions were asked and answered. B. BUILDINGS & GROUNDS A written report was included in the packet by Maintenance Supervisor Martin Healy and was presented by Director Briedis. Director Briedis stated that the ground wasps have left Beach Oak Park. Other questions were asked and answered. C. SUPERINTENDENT OF RECREATION A written report was included in the packet by Superintendent of Recreation Dean Carrara and was presented by Director Briedis. Commissioner Corte gave some suggestions regarding the District’s sponsorship program. Commissioner Corte suggested that the District improve its promotional efforts with regards to sponsorship of District events. Director Briedis stated he would work with staff to put a new program together and will share it with the board when completed. Questions were asked and answered. D. RECREATION SUPERVISOR A written report was included in the packet by Recreation Supervisor Ashley Simoncelli and was presented by Director Briedis. He stated that Ready Teddy enrollment is higher than it was last year at this time. President Boyd requested that Ashley to attend one of the upcoming meetings to discuss her transition into her new role. Questions were asked and answered. E. RECREATION SUPERVISOR - MARKETING A written report was included in the packet by Recreation Supervisor Dave Romito and was presented by Director Briedis. There were no additions to the report. F. OFFICE MANAGER A written report was included in the packet by Office Manager Peggy Ronovsky and was presented by Director Briedis. There were no additions to the report. G. SAFETY COORDINATOR No report was included H. FINANCIAL COORDINATOR Financial statements were included in the packet for the month ending July 31, 2016 by Financial Consultant Phil Mesi. Questions were asked and answered. 8. APPROVE MONTHLY DISBURSEMENTS A motion was made by Commissioner Kilrea to approve the monthly disbursements in the amount of $111,915.89. Seconded by Commissioner Ogden. Motion passed 5-0 by a roll call vote. 9. UNFINISHED BUSINESS A. APPROVE 2016 ANNUAL FINANCIAL STATEMENT Commissioner Stastny made a motion to approve the 2016 Annual Financial Statement. Seconded by Commissioner Corte. Motion passed unanimously by voice vote. B. KEEPING EXECUTIVE MEETING MINUTES CLOSED Commissioner Corte made a motion to keep closed all the minutes that were reviewed at the July 11, 2016 Executive Session so that they remain confidential. Seconded by Commissioner Ogden. Motion passed unanimously by voice vote. 10. NEW BUSINESS A. VILLAGE OF LA GRANGE PARK 125TH ANNIVERSARY On July 14, 2017 the village will have their 125th anniversary. The Library District and Park District are planning to help the Village with their celebration. The Village has formed a working group to help with the different activities and events. A larger event is being planned for Saturday, July 15th, with which the District plans on helping. In place of Island Night next year, the District will hold the multi-band night on July 15th, including the vendors and beer garden. 11. OPEN FORUM A. COMMENTS FROM THE FLOOR There were no comments. B. COMMENTS FROM THE COMMISSIONERS There were no comments. C. COMMENTS FROM THE PRESIDENT President Boyd is happy to see the community coming together to help fellow residents and thinks it’s great the Park District is teaming up with the Village to plan the 125th anniversary. She reminded the Board about the Chili cook off that the District is partnering with the Chamber on October 15th. 12. ADJOURNMENT Commissioner Stastny made a motion to adjourn the regular meeting at 7:55 p.m. Seconded by Commissioner Kilrea. Motion passed unanimously by voice vote. 9/7/2016 Items LGPLL will be seeking from the Park District Board Items LGPLL will be seeking from the Park District Board Tue 9/6/2016 3:48 PM From: "Ralph D.
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